SR-205-003 (189)
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Santa ~on1ca, cal1fornl~October 20, 1981
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TO: Mayor and C1ty Council
OCT? 7 1981
FROM: City Staff
SUBJECT: Recommendation to Award Bid for a Truck With Hvdraullc
Crane for the Santa Monlca Pier Malntenance. Bid No. 1668
IntroductlOn
Th1S report concerns award of bld for a truck with hydraulic crane in the total
amount of $60,163.48 includ1ng appllcable sales tax. Funds for this purchase
are budgeted in Pler account nu~ber 30-400-622-000-802.
Background
In response to publ1shed Not1ce Invitlng Blds to furnish and deliver a 27,500
GVW truck cab and chassis wlth hydraullc crane ln accordance with City speclfi-
cations, bids were rece1ved and publicly opened and read September 29, 1981.
Proposal forms were mailed to twelve vendors and notices were advertised in
accordance with City Charter and Municipal Code provis1ons. Two proposals
were rece1ved as follows:
1. General Motors Corporatlon - Truck and Coach
D1vis1on $60,163.48
2. International Harvester - $60,730.64
$51,000 was budgeted in Pier account number 30-400-622-000-802 for purchase of
the crane to facilitate pier maintenance and repa1r. However, the lowest and
best quoted prlce unexpectedly exceeds this budgeted amount by $9,163.48.
To effectuate structural repalrs to the Pier parklng area, additlonal monies
were budgeted in the P1er BUlldlng/Structure Maintenance account (no. 30-400-622-
000-322). A savings of approximately $10,000 15 anticipated in th1S account Slnce
the repairs will be conducted by Clty crews.
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Gel" 2 7 1981
TO: Mayor and C1ty coun4lt
~ October 20, 1981
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Repairs to the park1ng area are contingent on purchase and use of the crane.
It 1S requested that $10.000 1n savings be transferred from the Building/
Structure Ma1ntenance account to account no. 30-400-622-000-802 to purchase
the crane at the quoted pr1ce.
Recommendation
It lS recommended that:
(1) Counc1l award the bid to General Motors Corporation
Truck and Coach D1vls1on in the total amount of
$60,163.48. 1nclud1ng tax, as the lowest and best
bidder; and
(2) authorize the transfer of $10,000 from account no.
30-400-622-000-322 to account no. 30-400-622-000-802.
Prepared By: R. N. Aronoff
Director of Purchasing
John Jal1l1
Act1ng City Manager
Jacquelyn Kelly
Adm1nistrat1ve Assistant