SR-205-003 (18)
Purch:DH:RAH:F:\FINANCE\PURCH\STFRPTS\SRBD2802.DOC
Council Meeting: January 9, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver Thermal Bus Transfer
Tickets, Bid #2802
Introduction
This report recommends award of bid to furnish and deliver thermal bus transfer tickets for
the Transit Maintenance Division, Big Blue Bus, at specified unit prices, including applicable
sales tax with two one-year renewal options. Estimated annual expenditure is $55,000.
Background
The new automated fare box system acquired by the Big Blue Bus requires use of special
thermal transfer tickets on a daily basis.
In response to published Notices Inviting Bids (published November 3 and 5, 2000) in
accordance with City specifications, bids were received and publicly opened and read on
November 14, 2000. Proposal forms were mailed to two vendors and notices were advertised
in accordance with City Charter and Municipal Code provisions. Two proposals were
received as follows:
DELIVERY CHARGE
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VENDOR UNIT PRICE PER SHIPMENT
Electronic Data Magnetics, Inc. $0.0105 $400.00
GFI Genfare $0.0125 $500.00
Staff has evaluated the low bid and finds that it meets City specifications.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account number
C41009999.589000, Fare Box System. Contract renewal beyond FY 2000-2001 will be
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subject to Council approval of future budget appropriations.
Recommendation
It is recommended that the award of Bid #2802 be made to Electronic Data Magnetics, Inc., in
the total amount of $55,000, including applicable sales tax, with two one-year renewal
options, as the lowest responsible bidder.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Kenny Pouncey, Acting Transit Maintenance Manager
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