SR 12-13-1988 6F
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Council Meeting:
December 13, 1988
Santa Monica,
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TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver One
(1) New Articulated Loader, Bid 2186, and Appropriate
$30,027.20 from the Refuse Fund Balance
INTRODUCTION
This report concerns award of bid to furnish and deliver one (1)
new articulated loader for the Solid Waste Management Division,
General Services Department, in the total amount of $63,472.94,
including applicable sales tax.
BACKGROUND
In response to published Notices Inviting Bids (published
October 10 and 11, 1988) to furnish and deliver one (1) new
articulated loader in accordance with City specifications, bids
were received and publicly opened and read on October 25, 1988.
proposal forms were mailed to seven vendors and notices were
advertised in accordance with City Charter and Municipal Code
provisions. Three proposals were received as follows:
Coastline Equipment
$58,103.21
$63,472.94
$67,269.66
So. Cal Ford Tractor, Inc.
Eberhard Equipment
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DEe 1 3 1988
The low bid by So. Cal Ford Tractor, Inc. is not responsive for
the following reasons:
Bid Requirement So. Cal Ford
a. Engine torque - 284 ft. lbs. 250 ft. lbs.
b. Elect - 12 volt; 65 amp 24 volt; 35 amp
c. Trans fwd speeds - 4 3 fwd
d. Hyd capacity - 65 gal. min. 53 . 5 gal.
e. Brakes - inboard wet Outboard dry
staff has evaluated the bid from Coastline Equipment and finds it
meets City specifications.
BUDGETARY/FINANCIAL IMPACT
For Fiscal Year 1988/89, $344,000.00 was appropriated in the
City's Capital Improvement Budget, account number 27-710-441-
000-915, to purchase five major pieces of equipment. Four pieces
of equipment have already been purchased, however actual costs
have exceeded estimated budget amounts for these items. As a
result, insufficient appropriation authority remains to purchase
the fifth item, an articulated loader. It is, therefore,
necessary to increase the appropriation authority at account
number 27-710-441-000-915 by $30,028.00. This additional
appropriation can be found from funds available in the Refuse
Fund final balance.
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RECOMMENDATION
staff recommends rejection of the low bid from So. Cal Ford
Tractor, Inc. due to non-responsiveness.
It is recommended that
the award of Bid #2186 be made to Coastline Equipment in the
total amount of $63,472.94, including sales tax, as the lowest
and
best
bidder.
staff
also
recommends
an
additional
appropriation of $30,028.00 to account number 27-710-441-000-915
to effect this purchase.
Prepared By:
E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
f2186cc2
12/06/88
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Listed is the budget and actual bid amount for comparison:
Budqet Bid Difference
Truck Tractor $66,000.00 $63,663.57 $2,336.43
P/B Loader 65,000.00 85,932.72 (20,932.72)
street Sweeper 92,000.00 97,952.31 (5,952.31)
Transf. Trailer 56,000.00 63,005.66 (7,005.66)
Articulated Loader 65/000.00 63/472.94 ll/527.06t
Total $344,000.00 $374,027.20 ($30,027.20)
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