SR 07-25-1989 6O
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Council Meeting: July 25, 1989
Santa Monica, California
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JUL 25 1989
TO: Mayor and city council
FROM:
city staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
Janitorial Supplies, Bid #2229
INTRODUCTION
This report concerns award of bid to furnish and deliver
janitorial supplies at specified unit prices, plus applicable
sales tax, for a one-year period.
BACKGROUND
In response to published Notices Inviting Bids (published May 10
and 11, 1989) to furnish and deliver janitorial supplies in
accordance with city specifications, bids were received and
publicly opened and read on June 1, 1989. Proposal forms were
mailed to twenty (20) vendors and notices were advertised in
accordance with city Charter and Municipal Code provisions.
Three proposals were received as follows:
cost of a representative array of janitorial/cleaning supplies:
B & L Mastercare Corp. (WMBE)
$30,171.69
waxie's Enterprise, Inc.
$31,738.11
Calar Systems
$32,442.80
The items covered by this bid include various types and sizes of
cleaning and janitorial supplies.
Twenty-five of the cleaning
products of B & L Mastercare were substitutions to the City
specifications.
The bid specifications required that all
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JUl 2 5 1989
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substitute produc~ be submitted
for evalu"on and
approval
prior to the bid opening date. B & L Mastercare did not submit
any of the products nor any information that would allow the
staff to evaluate the quality of the products to determine
whether the products substituted in their bid are equivalent to
the specifications. B & L Mastercare was contacted on July 12,
1989 and agreed to submit sample products for approval, but have
failed to do so.
The bid submi tted by waxie I s Enterprise meets the city
specifications.
Therefore, staff recommends that the bid be
awarded to Waxie I s Enterprises, Inc. as the lowest and best
bidder.
BUDGETARY/FINANCIAL IMPACT
Fiscal Year 1989/90 appropriation authority for this purchase is
in the maintenance accounts of various departments.
As the
materials are drawn out of inventory, they will be expensed
against available FY 1989/90 appropriation authority.
RECOMMENDATION
staff recommends rejection of the low bid from B & L Mastercare
due to failure to meet specifications.
It is recommended that
the award of Bid #2229 be made to Waxie I S Enterprise, Inc. at
specified unit prices, plus applicable sales tax, as the lowest
and best bidder.
Prepared By:
E. o. Barnes, Purchasing Agent
Pam Wortham, Assistant purchasing Agent
f2229cc
07/21/89