SR-202-003 (35)
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DEe 1 :3 1977
Santa gonica, California i
December 5, 1977 r~'.
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To:
Mayor and City Council
From: City Staff
Subject: 1. Construction of Restroom at Nemorial Park; ~ ( ,
2. Remodeling of Virginia Avenue Park Storage Building;
3. Transfer of Funds to Finance Items 1 and 2 above.
INTRODUCTION
This report recommends that the City Council transfer certain funds from
various accounts for the purpose of the financing of the Virginia Avenue
Park Storage Building Project and the construction of the Memorial Park
Restroom. No additional appropriations are being requested.
BACKGROUND
1. Construction of Memorial Park Restroc~.
Bids were opened in the City Council Chambers after 3:00 p.m., Tuesday,
November 29,1977, and read publicly by the City Clerk. Plans and
Specifications were issued to seven (7) general contractors. Four (4)
bids were received as follows:
Robert L. Reeves Construction Co. ..... $ 42,500
Bevan Construction
44~887
45~730
56~470
40~OOO
John P. Ingram~ Jr.
Hal SUlIIllers
City Engineer's Estimate
Forty Thousand Dollars that was budgeted for Capital Improvements in the
Parks Department in the 1976-77 budget was later transferred for Social
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DEe 1 3 1977
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To: Mayor and City Council
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December 5, 1977
Service Programs by Council action on April 12,1977, because it was
determined by HUD that such programs 1n Santa Monica were not eligible
for Federal Community Development funds. There are, therefore, no funds
to finance the construction of the Memorial Park Restroom.
2. Remodeling of the Virginia Avenue Park Storage Building.
This remodeling project is complete and has cost approximately $29,825.
The 1976-77 Budget allocated $43~825 for this project. By Council actlon
on April 12, 1977, $37,000 of this money was transferred for Social Service
Programs leaving only $6,825 in the account to finance this construction.
Therefore, an additional $23,000 is needed to pay for this project since
the budgeted funds were transferred as previously noted.
3. Transfer of Funds.
The City Council on April 12, 1977, transferred $77,000 for Social Services
(copy of Staff Report attached -- $40,000 from Memorial Park Restroom, and
$37,000 from Virginia Avenue Park Storage Buildlng). The reason for this
transfer was that HUD informed the City that Social Service Funding in
Santa Monica was not an eligible item for Federal Community Block Grant Funds.
It was the intent, at that time, to transfer the $77,000 of City Funds to
finance the Social Service Programs and to use $77,000 of HUD money to
finance other City capital projects.
The Staff believes that this can most easily be accomplished by using the
Federal funds for pier repair and to use budgeted pier and harbor maintenance
funds which would be used to maintain the pier (in a total ammount of
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To: Mayor and City Council
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December 5, 1977
of $77,000), to finance the Virginia Park Building (which is now
completed) and for the Memorial Park Restroom listed in Item 1.
RECO~}1ENDATION
It is recommended that the City Council authorize the following:
1. Transfer $43,957 from the 1977-78 Pier Maintenance Fund and
$33,043 from the 1977-78 Harbor Maintenance Fund to the Parks and Recreation
Capital Improvement Budget ($54,OOO for the construction of the Memorial
Park Restroom and $23,000 for remodeling of the Virginia Avenue Park Storage
Building). These funds will be restored in effect by a transfer from the
Community Development Block Grant to pier maintenance and repair.
z: It is recommended that a contract be awarded for the Memorial Park
Restroom to the low bidder, Robert Reeves Co~struction Co., in the amount
of $42,500.
3. Approve an expenditure of $77,000 from Community Development Block
Grant Funds for pier maintenance and repair.
Prepared by: Stan Scholl
Don Arnett
Martha Hicks
Bob Nash
Attachments: Staff Report for Agenda of April 12, 1977
Diagram Showing Recommended Transfer of Funds
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Santa Monica, C~fornia, Marc~ 29, 1977
TO:
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Mayor and City Council
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FROM: City Staff
SUBJECT: Request For Budget Transfer
Introduction
The amount of $77,~OO was contained in the 1976-77 budget for social services to
be derived from Community Development Block Grant Funds. The U.S. Department of
Housing and Urban Development recommended placing this money in a contingency
account to be approved for release by that office when the social services were
finally determined. The Area Office of HUD now states that social services are
ineligible. Because the budget commitment is in effect, it becomes necessary to
transfer G~neral Fund monies committed for eligible Community Development activities
to cover this commitment of social services~ and to transfer an equal amount from
the contingency fund to the General Fund to cover that commitment.
Background
The problem of delineating to HUD specific social services to be financed from the
approved Community Development Block Grant contingency account became apparent
when the funding cycle for the Health Screening Clinic for the Elderly ended.
When the request for release of funds was initiated with HUD, the Area Office
questioned any social services from CDBG. Staff prepared a detailed support
letter quoting specific regulations regarding this item. The HUD response was
vague but did state that social services were ineligible. An appeal to the
Regional Office in San Francisco resulted in the response that no Santa Monica
social services are eligible activities in that they are citywide, rather than
designated target areas.
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TO:
Mayor and Coune i 1 e
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March 29, 1977
Inasmuch as a co~~itment was made to specific agencies by budget authorization
and the $77,000 is available for activities which HUD considers "eligible,1I an
effort was made to determine the easiest manner of making such a transfer. There
is contained in the Recreation and Parks Department current year budget General
Fund nonies for the following activities which are eligible CnBG activities:
$37,000 - Revamp maintenance building at Virginia Avenue Park
$40,000 - Construction of restroom facilities between little League fields
at Memorial Park
These items have been reviewed with HUD staff and determined eligible.
Recommendation
Staff recomme~ds the following:
1. That $77,000 be transferred from the Recreation and Parks Department budget
to cover the costs of those social services set aside in the CDBG "contingency
accountfl to be released to those agencies as specified in ~he 1976-77 budget.
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2. That an amendment be submitted to HUD reflecting the aforementioned Recreation
and Parks Department activities to be paid for through reprogrammed Community
Development funds in t~e amount of $77,000.
3. That City staff be authorized to proceed i~wediately with the necessary
transfers.
Prepared by: Martha Brown Hicks
Oon Arnett
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