SR-202-003 (30)
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Santa Monlca. calif~la, June 19, 1979
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TO:
FROM:
Mayor and Clty Council
JUN 2 6 1979
City Staff
SUBJECT:
Transfer of Funds - Douglas Park Bowling Green Renovatlon
Introductlon
ThlS report requests Council to transfer $4,000 from the unappropriated reserve
of the Recreatlon Unit Tax for the purpose of renovating the Douglas Park lawn
bowling green.
Background
Councll at the May 8~ 1979 meeting voted 4-2 to approve the renovation of the
Douglas Park lawn bowling green. The transfer of money requlres flve votes
of the Clty Councll.
The existing bowling green is over 25 years old. The s011 profile built up
over the years is impedlng good drainage and root penetratlon. The Seaside Bent
now on the green is highly susceptible to fungus disease, a factor presently
increaslng malntancne costs and decreaslng the quality of play. Replacement of
the green wlth hybrid bermuda grass would minimize the instance of fungus, ~educe
malntenance costs, and maximlze use and qual1ty of play.
Blds for the Bowllng Green renovation were opened in the Council Chambers
after 3:00 p.m.. Monday. April 9, 1979, and read publ1Cly by the Assistant City
Clerk. Plans and speciflcatlons were lssued to nlne contractors. Only one bld
was received which was from Ryco Construction, Inc.. in the amount of $52.225.
The City Engineer1s estimate was $42,000.
Some of the probable reasons why the City Engineer's estlmate was SlO,225 less
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J U N 2 6 1979
, TO: Mayor and City coure
_e 19, 1979
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than the one bld received are:
1. Most contractors have all the work they can handle at this time.
2. ThlS project is a specialized one that most contractors are not
famlliar with.
3. Federal funds are being used. which increases paper work and
red tape.
4. Only one bid was submitted.
5. The real inflatlon factor was not fully taken lnto conslderation
1n the estimate, particularly the cost of hauling and excavation.
City staff met with the low bidder to dlSCUSS areas where the costs of the
project might be reduced. Allowing the contractor to dispose of the excavated
soil at the future Clover Park site would reduce the cost by $3,278. El1minating
the planting and maintenance would reduce the cost an additlonal $2,769. This
work would have to be done by the Clty. The Lawn Bowling Club has agreed to pay
for the planting.
Alternatives
1. Council may approve the transfer of funds as requested, $4,000 from the
Recreation Tax Fund to Account No. 0511-920.
2. Councll may disapprove the transfer.
3. Council may take no action.
Reconmendation
Staff recommends that Council approve th~ transfer of $4.000 from the Recreation
Unit Tax Fund to Account No. 0511-920 for the purpose of renovating the Douglas
Park lawn bowling green.
Prepared by: Donald T. Arnett. Director
Recreation and Parks