SR-202-003 (13)
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Santa Monica4ltalifornia
t~arch 10, 1981
City Staff
20Z-003 (P8
tAAR 1 U 1981
TO:
FROM:
Mayor and City Council
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513, Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTMENT
AMOUNT
Pol1ce
5130.27
95.93
419.38
77.04
Transportation
Admlnlstratlve Services
Recreatlon & Parks
Nick Rives, Oirector of Finance
Prepared by: J. Normandy
cc: City Manager (9)
City Cl erk (l)
City Council (1)
City Attorney (1)
Finance (1)
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092680
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Santa 1'10nica,ttlifornia ~larch 24, 1';81
,IJ
ZP2--cc<3MAR 2 4 1981
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Mayor and City Council
F?O~: C1ty Staff
S~aJ~CT: Rel~bursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513, Paragraph 2 of the Charter,
pereby submltted for Council approval:
tie 7011owing requests for reimbursement of the revolving cash funds are
DEPART~'~HIT
AMOUNT
Ad~lnlstratlve Servlces
$379.97
Transportation
126.73
181 .21
11 9 . 96
Library
Recreation & Parks
CeJlletery
39.99
.....
~1C~ Rives> Dlrector of Finance
Pre~areG by: J. ~orMandy
c:: City Manager (9)
C1 ty Cl erk (1)
City Council (1)
City Attorney (l)
Finance (1)
e?2taD
,8
MAR 2 4 198t
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Santa r'~onica, cal!rnia
September 9, 1980
TO:
~cyor and City Cou~cll
ZP2-t/03 {, B
SEP 9 1960_
FR0~: City Staff
SU3JECT: Rei~bursewent of Re101ving Ca5~ Fund Requests
In accordance with Article XV, S2c~io~ 1513~ Paragraph 2 of the Charter,
tr.~ follo~in9 requests for re~7burse2ent or the revolving cash funds are
hereby subQit~ed for Council cp~roval:
DEPARTr'~~NT AMOUNT
Admlr.istrative Services $730.01
Ci ty Attorney 68.12
Transportatlon 202. 11
Recreation & Parks 190.59 {;
Police 75.92
Ai rpm"t 72.14
City Yards 75.98
Prepared by:
K. Watanabe, A:ting Direc~or of Flnance
.
cc: City M2rager (9)
City Cler~ (1)
Cl ty Council (l)
City A~torney (1)
Finance (1)
Admin. Ser. (1)
Trans. (1)
Rec. & Pks. (1)
Police (1)
Airport (1)
City Yards (1)
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'SEP 9
1980
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Santa Moni ca,
JUL 8
California JU~Y;0. ~', 1!~~~~:~1
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1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513, Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTMENT
AMOUNT
$478.93
148.92
187.60
Admlnistratlve Services
Library
Police
City Yards
62.18
Cemetery
35.77
Prepa~ed by: K. Watanabe, Acting Director of Finance
cc: City Manager (9)
City C1 erk (1)
C1ty Council (1)
City Attorney (1)
Flnance (1)
Adm1 n. Ser. (1)
Lbrary (1)
Po 11 ce (1)
Clty Yards (1)
Cemetery (1)
fo-B
j U L 8 19ao
.
Santa Nani~CaljfOrnja June 23, 19B~
2 t7Z-t703 JUN 2 3 1f .
e
TG; Hayor and Ci ty Council
f"ROM: City Staff
SUBJECT: Reimbursement of Revolvlng Cash Fund Requests
In accordance with A.'ticle XV ~ Section l513~ Paragraph 2 of the Charter~
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
9EPARTt-1ENT
AMOUNT
Administrative Servlces
Transportation
Police
Cemetrry
Alrport
477.03
57.54
222.81
8.69
62.58
Nick Rives, Director of Finance
Prepared by: J. Normandy
cc: City Manager (9)
City Clerk (1)
Ci ty CDunei 1 (1)
City Attorney (1)
Finance (1)
~
JUN 2 3 HJRI
092680
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Santa !'lonic.alifornia June 9, 198,/ .I
2c2-o03 f)~
JUN 9 196\
10:
Mayor and City Council
FROM: City Staff
SUBJECT: Reimbursement of Revolvlng Cash Fund Requests
In accordance with Article XV~ Section l5l3~ Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approv~l:
DEPARn~ENT
AMOUNT
$158.96
244.34
Library
Recreation & Parks
Nick Rives, Director of Finance
Prepared by: J. Normandy
cc: City Manager (9)
City Clerk (1)
Ci ty Coui'Jcil (1)
C1 ty r..ttorney (1)
Finance (l)
O~t)"Qf')
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6.8
'JUN 9 '981
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Santa Monica) Californla September 23, 1980
;2 CZ-Ot?:3 ro [3
TO:
Mayor and City Council
SEP ~ 3 1980
FROM: City Staff
SUBJECT: Reimburserr;ent of Revolving Cash Fund Requests
In accordance with Article XV) Section 15l3~ Paragraph 2 of the Charter)
the following requests for relwbursement of the revolving cash funds are
hereby submitted for Council approval:
Recreatlon & Parks
Adm;nlstrat;ve Servlces
At~OUNT
$166.30
122 32
89.72
56.70
302.00
DEPA~TMENT
Llbrary
Transportatlon
Pollce
Prepared by:
K. Watanabe) Actlng Director of Finance
..
cc: City Manager (9)
City Cl erk (1)
City Council (1)
City Attorney (1)
Fi nance (1)
L; brary (1)
Trans. (I)
Pol1ce (1)
Rec. & Pks. Cll
Aaml n. Ser. \ 1')
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SEP d 3 19[-
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Santa MonicaJ~lifornia. October l4~ 1980
TO:
Mayor and City Council
Z t?2 ,--OO~ ~. 8
FROM:
City Staff
'OCT 1 4 1980
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with ft.rtic1e XVJ Sectlon 15l3J 'Paragraph 2 of the Chartert
the following requests for relQbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARn1H~T
Recreation & Parks
AMOUNT
5 388.39
322.24
184.06
67.45
165.97
302.00
Library
Transportation
Pol1ce
City Yards
Adminlstrative Servlces
h
Nick Rives~ Dlrector of Flnance
..
Prepared by: J. Normandy
cc: City Manager (9)
City Cl erk (1)
City Coune; 1 (1)
City Attorney (1)
Finance (1)
;.
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.OCT 1 4 19?9
092680
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of these budgeted monles for the water llne replacement.
Recommendatlon
It lS the recomrnendatlon of staff that Counell approve
the transfer of funds In the amount of $40,000.
Prepared by:
Jeremy FerrlS
Peter Klpp
.
Santa Monica~alifornia November 25, 1980
TO:
FROM:
Mayor and City Council
City Staff
20Z--t?03 b-B
NDV J ':; 1980
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513, Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTMENT
Transportation
AMOUNT
$181.13
69.99
173.99
299.72
18.28
Admlnistratlve SerVlces
Recreation & Parks
L 1 brary
Cemetery
Nick Rives, Director of Finance
Prepared by: J. Normandy
cc: C 1 ty Manager .( 9)
City C1 erk (1)
City Coune il (1)
Clty Attorney (1)
-- Finance (1)
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NOV I) ::, ~GO;'
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092680
.
Santa Monica,4Itlifornia .Nove~ber
TO:
;?tP2--~3
..
Mayor and City Council
FROM: Clty Staff
SUBJECT: Relmbursement of Revolving Cash Fund Requests
In accordance with Article XV. Section 1513, Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTMENT AMOUNT
Transportation $ 83.96
Pollce 128.28
Recreatlon & Parks 99.22
L lbrary 88.45
City Yards 79.68
Administrative Services 419.78
1'-_
Nick Rives, Director of Finance
..
Prepared by: J. Normandy
cc: City Manager (9)
C1 ty Cl erk (1)
City Council (l)
City Attorney (l)
Finance (1)
.." .
11. 1980
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092680
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Santa Monica~alifornia . October 28. 1980
TO:
Mayor and City Councll
;Z,t;Z-OP3
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City Staff
,----JlCI- 2" '8 1980
S~3J~CT: Reiwbursement of Revolving Cash Fund Requests
In accordance \iith Article XV, Section 15l3~ Paragraph 2 of the Charter,
tn2 following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTHENT
AHOUNT
Administrative Services
TransportatlOn
Pol1ce
$302.27
124.70
11 3 .86
88.38
Recreatlon & Parks
t-
\iCK Rives. Director of Finance
Pre~ared by: J. Normandy
cr'
City Manager (9)
City Clerk (1)
City Council (1)
City Attorney (1)
Finance (1)
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OCT 2 8 1980
092680
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Santa ~onica, califor1lj
October 2, 1980
TO,
Mayor and City Council
City Staff
202"'-<<>3
b"'J
.OCT 1 4 '980
FROM
SUBJECT.
Re-appropriation of funds to pay for goods and services
authorized in fiscal 1979-80 budget.
Introduction
The City Charter provides any funds not specifically encumbered
by contract or purchase order are returned to the unapprouriated
General Fund at the end of each fiscal year in accordance with
Section 1506. This is the second year that this process has been
followed, in accordance with proper compliance with the Charter.
Several pending projects were not sufficiently develooed and
certain budgeted capital items were not fully processed prior
to the close of the financial records of fiscal 1979-80.
This report requests Council appropriation of funds from un-
appropriated reserves to effect completion of these items.
Background
Several vehicles were ordered from the State Procurement Agency
in the aggregate amount of appronriately $30,000.00. Final
billing was not received prior to the June 30, 1980 close of
business. Subsequently the vehicles and the billings have been
received.
Traffic signal controllers and contingency procurements and two
street improvement projects (Lincoln Blvd. and Main Street pro-
jects) were not able to be priced prior to the close of fiscal
1979-80. An amount of 5185,000 00 is needed to be re-appropriated
in order to fund completion of these projects
A contract for Aerial Photo Services was awarded by the City
Council on June 24, 1980, however, funds were not encumbered prior
to the closing of fiscal 1979-80 accounts
$14,257.00 is needed to
Gel l'4-q'oo
TO:
Mayor an~ity Council
e
re-fund this contract
Alternatives
1 Council may re-appropriate funds from unappropriated reserves
in the amount of $229,257.00 to reinstate the above projects,
2. Council may decline to appropriate the required funds.
If Council declines to appropriate these funds, it will subject
the City to suit for payment by vendors who have already
delivered goods under contract and/or subject the City to
loss of the benefit of goods and services needed but not
funded
Recommendation
It is recommended that Council appropriate $229,257,00 to re-
fund the previously authorized purchases.
Prepared by: R. N Arono
Purchasing A
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Santa ~~nica~ California
AUG 1 2 19BO
August 12. 1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV~ Section l513~ Paragraph 2 of the Charter~
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
,
DEPARTr4ENT
Llbrary
Transoortation
Recreation & Parks
Adminlstrative Services
Clty Yards
Police
AMOUNT
$297.23
180.66
185.96
343.89
79.57
239.74
Prepare~ by: K. Watanabe~ Acting Dlrector of Finance
cc: City Manager (9)
City Cl erk (l)
Clty Council (1)
City Attorney (1)
Finance (1)
Library (1)
Trans, (1)
Rec. & P ks. (1)
Adf'lin. Ser (1)
Clty Yards (1)
Pml ice (1)
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AUG 1 2 1980
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Santa Monica, California
July 22. 1980
TO: Mayor and City Council
FROM:
City Staff
J.
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513. Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Council approval:
DEPARTMENT
AMOUNT
5105.61
114.73
Library
Transportatlon
Recreatlon & Parks
77 .28
Prepared by: K. Watanabe, Acting Director of Finance
cc: City Manager (9)
City C1 erk (1)
City Council (1)
City Attorney (1)
Finance (1)
Llbrary ~11
Trans. (1)
Rec. & Pks. (1)
~/3
JUL 2 2 1980
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J UNa 4 \980
June 24, 1980
Santa Monica. California
.2C:Z--OO 3
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Reimbursement of Revolving Cash Fund Requests
In accordance with Article XV, Section 1513, Paragraph 2 of the Charter,
the following requests for reimbursement of the revolving cash funds are
hereby submitted for Counci 1 approval:
DEPARTMENT AMOUNT
Admlnlstratlve Servlces $218.98
Transportatlon 132.07
Recreation & Parks 129.68
City Attorney 83.42
Library 189.55
Po 11 ce 197.00
AHport 70.36
Preparej by: K. Watanabe, Acting Director of Finance
cc: City Manager (9)
Clty Clerk (1)
City Council (1)
City Attorney (1)
Finance (1)
Admln. Ser. (1)
Trans. (l)
Rec. & Pks. (l)
Library (1)
tNaoCfy ((11))
(08
J U N 2 4 1980