SR-202-002 (27)
<tE
OCT 2 {) 2005
Council Meeting: October 25, 2005
Santa Monica, California
TO:
Mayor and City Council
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM:
City Staff
SUBJECT: Adoption of Fiscal Year 2004-05 Year-End Budget Changes and Fiscal Year
2005-06 Budget Changes; and Resolution Establishing Various New
Classifications and Salary Rates.
INTRODUCTION
This report recommends Council approval offinal year-end budget changes for FY2004-05
and changes necessary to further implement the FY2005-06 budget The Year-End
Departmental Performance Review and the Capital Improvements Program Status reports
are attached for information.
BACKGROUND
At year-end, budget changes are made to reflect actual operating results for the preceding
fiscal year. It is also an opportunity to incorporate in the current fiscal year budget
information that has become available since its adoption.
DISCUSSION
FY2004-05 Budget Changes
1. Revenues
Revenue changes to the Adopted FY2004-05 Budget are summarized in Exhibit A.
~b:
- 1 -
OC'{ 2 6> 2005
Total revenues increased $27.4 million, primarily due to the receipt of $21.0 million
from the Annenberg Foundation for the capital improvement project at 415 PCH.
The remainder is related to grants received during the year and other adjustments
approved by Council since budget adoption.
2, Expenditures
Expenditure changes to the Adopted FY2004-05 Budget are also summarized in
Exhibit A. The annual re-appropriation of funds for uncompleted projects account
for most of the $430.7 million "expenditure" increase. Prior actions by City Council
including the purchase of Fisher Lumber ($18.5 million), authorization for the Civic
Center Parking Structure ($32.9 million) and 415 PCH projects ($21.0 million)
throughout the year account for an additional $84.5 million.
This report requests Council appropriation of $9.2 million, identified in detail Exhibit
B 1, primarily for payments to Rand under the owner participation agreement,
payment to the County for mitigation of construction of the Civic Center Parking
Structure, receipt of additional capital funding for the Big Blue Bus and funds to
balance individual departmental budgets for year-end. Exhibit B2 identifies other
year-end budget changes requiring no additional appropriation, but necessary to
control at the major account group (Salaries and Wages, Supplies and Expenses.
and Capital Outlay).
- 2-
FY2005-06 Budget Changes
Based on updated information staff proposes changes to the Adopted FY2005-06 budget.
Revenue is projected to be $5.2 million higher than anticipated primarily due to higher than
budgeted tax revenues of which $5.0 million is for the Redevelopment areas. Expenditure
appropriations of $3,5 million are proposed and are primarily carryover funding from
FY2004-05 ($2.7 million). All FY2005-06 changes are detailed in the Exhibit C.
At Council's request, staff has restored funding that was deleted during the adoption of the
FY2005-06 budget for the Santa Monica Festival ($23,000), Citywide Facility Renewal
Program ($25,000) and Annual Street/Park Parking Lot Repair and Resurfacing
($231,000).
Personnel Actions
Included at Exhibit 01 is a resolution revising salaries for various positions. These salary
changes result from an analysis of similar positions in comparable cities and internal equity
factors. Included at Exhibit 02 is a listing of position and classification changes, which
have been reviewed and approved by the City Manager, Human Resources Director and
Personnel Board.
-3-
Departmental Performance Review & Capital Improvements Program Status Reports
The FY2004-05 Year-End Departmental Performance Review, which indicates progress
towards accomplishing objectives and performance indicators established at the outset of
the fiscal year, appears as Exhibit E for information. The Capital Improvements Program
Status Report for the Year-Ending June 30 2005 is shown at Exhibit F.
RECOMMENDATIONS
It is recommended that:
1) The City Council, Redevelopment Agency and Parking Authority approve the budget
changes detailed in Exhibits B 1, B2 and C; and
2) The City Council adopt Exhibit 01 establishing various new classifications and
salary rates.
Prepared by: Susan E. McCarthy, City Manager
Gordon Anderson, Assistant City Manager
Steve Stark, Oirector of Finance/City Treasurer
Janet Shelton, Budget Manager
David Carr, Principal Budget Analyst - Investments
Kathy Chang, Principal Budget Analyst
Annette Morales, Senior Budget Analyst
Prema Krishnan, Senior Budget Analyst
Terese Toomey, Senior Budget Analyst
Karen Bancroft, Oirector of Human Resources
Attachments: Exhibit A - Summary of FY2004-05 Revenue and Expenditure Budget
Changes
Exhibit B 1 - Proposed FY2004-05 Revenue, Appropriation and Balance
Sheet Changes
Exhibit B2 - Proposed (No Net Budget Impact) FY2004-05 Budget
Changes Requiring City Council Approval
Exhibit C - Proposed FY2005-06 Revenue, Appropriation and Balance
Sheet Changes
-4-
Exhibit 01 - Resolution Revising Salaries for Various Positions
Exhibit 02 - Listing of Position and Classification Changes
Exhibit E - Department Performance Review Report
Exhibit F - Capital Improvements Program Status Report
- 5 -
r.Jl
Q.)
C)
r:::
(!J
..r:.
U
-
Q.)
C)
"0
:::l
OJ
Q.)
...
:::l
,'t:::
'"0
r:::
Q.)
c..
><
W
"0
c::
(!J
Q.)
:::l
l::
Q.)
>
Cl>
a:::
1.1')
o
,
-.:t
o
o
N
>-
U.
....
o
>-
...
(!J
E
E
:::l
en
'0
~ID~
8..ga
o::Jt2
a::COU)
1:1 1/1
:J:*,:g.,
g,-g~
e 1Il'<:
0.. U
III
<l.l
....
::l
....
:c
c:
Ql
0..
)(
UJ
lD
o
'OUlC;
lJ.)C("")
e'~ to
0. ':'; oq-
~~~
r:::
'0
<11_ '<t
ti.O~
O"'~
~rot:::
'0
lJ.)~lD
",<Vo
o OJ.....
Cl. '00
0::>("")
O:COU:;
I/J
W
::l
c:
Ql
>
Ql
a:::
1:1 1/1
:J: OJ <V
oC'lg>
Q. 1:1 "'
E! ::l .t::
o..lDu
lD
o
"OVlO
4)C~
~&1U)
a. '5 I
Cl.<v'<t
<tn::~
r:::
'0
~oe
o Ul
~rot:::
lDlDOlONtOCONtO'<tGO
<DLO...".,....,.-r-COcn"'T"""ON
N'It"""'vlOr--.('t')OCOl!')<r-O
<.Ci l.O- ci 05 en M 0- m <.D ,..... ,.....-
Ol(",)CONO~Ocn<Dr-
",l.()T"""vr-oot-o~
~~'r-:w;:!:;!:! r--'~ '<t'!ij
("")
<;7
IDOT"""~~~r-~ONOOOOO~~~~~~~
r--Or--tO~NO'<ttOO(",,)~NtO~~~Olr--~
ooro~~T"""IDN~IDM~MmT"""T"""~~Nm
wcici~~~MO~N~~oociriri~oo
gg~~~~~g~~l.()~~~~~~~~~
N~~~~~~N ~ ~~~ri~
~ 00
...
I") 0 0
II)
~
<.ri
I")
II)
N
l.l) 0 I") ~
II) '<t.....
o 00
<:1i <:1i
"" M
~
~~~OOO~~~
~ooo 1")000>
N~'..r oO'''':<:1i
'J,"q" ~;!;N
M
00001")1")0>0
o ... 0>
..... ~ 11).
f15 ~.. '"'"
'" ~
I") ...
"....OlOC)
N N CD
:. ~:-
'"
<on
1.O __ OJ N "'.:t 'r" <.0
~u:;~gjg:jfR~
cx)c-air-..: mci~
Q")CO~ND MCO
N01l.Oc'"'JtD 01('-
en
lD
000
~
en
o
o
("")
o co
8 8
ci co-
o '<t
o '<t
N
<0 co
i5l~
NN
N
a '<t
~
r-- O'l.l)
l.l) 01,/)
01 en co
~ 0; g gg
T""" T""" LO ('t) <c:t
~..r
00
...
r--NN("")
g~1::J~
N 01' 0 co
~!:::!.M~
OONOr--LO
~ ~::e
N'
lO
o 0
a
~
co co
f5 ~
"",- oi
lD GO
en ~
<;7
C
o
i9W
~~
u E'
v 8:
z ~
0::
W O'-<;tOQOO I.ONC()<.OOCOt.D I.OCO{')l,()OO
C"1f'-..())Uj OI"-Mf'--.mNt- mCOCX)"""ONCOCON
'<t'<tr--~ ~~~N~OO NtOtOtOr--lDr--tON
~ci~~ N~M ro~~ ~~~~~~~~ri
~~~~ ~~~~~r-g ~~~~m~~~~
o..r ~~w N 00 ooen N en
co~ ~ C"1 ("") a
~
00>00.......
to N I,/)
~~} ~
("")to CD
N "( 0>
~ <.ri
<")
<")
...
'<t 000 01
01 N ~
~ ("") ~
M ~^ 00
("") r-- co
N
""
'I:"'"'" M 0 Q') C() N 0
r-t-CO<D lOa
M'r""I'-O')\0I.O~
T"""~tO<.DC:OT"""1.()
M!Ot"")(\")Noq(D
<r-CO(y)~T"""'r"C'0
W WlD..r
GO ~
~
lOOtO tOl'-r--'<tlDONOM'<tr--
coco ~('i)cooWONO('f')OO'>
<D~'<tlDCOOOlOllDOOlOOlOlN
N W r-: '<t' r--' N ~ en 00 N W <"i N ..r N W
en en t-- en 0 r- co N CJ) N 0 to LO ('I) t-- LO
;';;'~~~~riN^O,~~~ to N ~lD,~
T""" T""" T'"" I'- <or-
~ ~
o N
~ ~
~' ;:
("") 01
OON
C"l
COOOOOl
o co
lD ~
..r
N
'<t
..r
<;7
to ("")001 N
CDMCOOIO
COMf-_lO"!.
..q- Ct')- ~ r...:
..... C"') Q") ('l')
'<t lD r--
..rNW
01
~
g8~~~o88888~
OlOoo<DtO lDO'<tN~'<t
oaON-N- uic:iri"fl.'t-......-,....:-
~~~k;o ~g~Nr:::::::
1.0 "",- \0- ri .. ri LO- C'i T"""
~ t"1 "t""" N T""" ~ T"""
NOOl~O
oOCQ(OO
o"'-'<tr--~
~c;~-g~
...... IJ') 'or-" to_ <or-
<"i
to
NOlO
'" C> C>
("") lD 01
r--' '" W
("")(<)to
N 1'-, N
W 0
N
:;
to
W '<t'
~
00
00
~ (<)
woo
<")
~
N..r
00
00
~ 0'>
LOW
ON
to
V)
0000000000000000000000000000000
00 00
o 0
..r ..t
~ ...
....
....
008D~ODCOO~
NODOO) 0') ("")
(")OO;..~{'f) -or- ("')
v-cio-o.. .. u1
(") l.(') 0- 0 to <"'-.!
~_N~C0<.O ~ ~
000000
o 0
a 0
o '<t^
.,., '""
!:::!.
0000
o 0
o r--
ow
<::> r-
0, N
~
N
0000000
00
o 0
~i
N
<;7
to ("") 0 01 co 0 0 N to GO 0 0 0 0 0 a GO
~ M 00 0 ~ ~ 0. ~- woo. a 0 ~
~("")~tOCOOlOOtON lD r--N"'-~
ori"~~OONN~ ~ ~~~~
vc()o)f\I{",)o)LOcn~OJ C") I"-..~\,()
"4"NNo:JO<DNN<DO'l .. "lI:tNl'-<O_
NN~m~~ ~rioo M~NT"""
en M .... T"""
~
N '<t 0
C'~oo
("") r-- 01
("") ("") <D
r--~<D
~ ~ N
to' 0
N
00
<::> <::>
~ (""),
N 00
("") ~
("") ~
N..t
NOOl~O
co. co f.D 0
O",-'<tr--lD
ai .. """,- 0- ci
v 0 (,0 (,Q ..
~_LOC""')tD_T"""
'"
to
00
C> 0
~Ol
tri<<i
ON
to
<;7
(1) 1: c C
~ ~ 0 Q.) (/) ~
5 !!.! lJ.) iij~ 5E'Efl{J
en ~ 0> '> OJ to B 'iij ~ > 5
~ ifi ~ ~~ ~ I ~il 1/1 ~~~Ii~
~.><o~& 8. gj;j E" * 2,g~w &l <(~:;~o::~
~~g~~*<(~ ~~ ~ ~ j~~l*~~~~~~~1
~~g~~~~J~~!~ji~~~~~~~i~~8~~~~
..... <") I,/)
<") II) UI
0> I") UI
N aiM
<::> ~...
1'-'" N
en
...
lD 0 0 I,/)
N .....
r-- "":
~ ....
o co
N M
t-:'
N
...
GO.....
~UI
COli)
r-:~
lD.....
ON
~-oO'
...
~
...
~N
..,.~
~ 00
NoO
'<to>
01.....
N~
CD
~
...
U'} .....
... ...,
U'} II)
NM
'<to
Ol~
N"':
I")
~
...
in
o
~Z
>i:: :J
011.
:5..J
:J..J
<(<(
C'l..J
.S: <(
~b
0..1-
EXHIBIT A
iii
'0
C
::l
LL
'E
Q)
E
Q.
o
Qj
>
<V
al
0::
OJ
.S:
Ul
:::>
o
:c
<V
E
8
.E
!l
~
<V
'0
~
~
.3
'0
C
<1l
~
III
>
8
Q)
0::
Q)
.><
<1l
::l
rr
.c.
t
<1l
W
.,;:
ffi
0..
c
<1l
~
o
c'
:;:;
o
'E
:;::
o
Cl
Ul
<V
'0
::l
(3
.E
PROPOSED FY2004.05
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT B1
I. REVENUE ADJUSTMENTS
Fund
Depa rtmenUDivision/Proiect
Amount Reason
Information
Technology
Replacement and
Services (55)
City Manager/Information Systems
$14.080 To reflect contributions from various
funds as required for the purchase of
computers and related equipment.
II. APPROPRIATION ADJUSTMENTS
Fund Department/Division/Proiect Amount Reason
General (01) Finance/ Financial Operations ($100,000) To transfer budget authority from
operating to capital improvements for
infrastructure valuation services.
General (01) Finance! Revenue $269,309 To appropriate funds for unbudgeted
real property transfer tax audit and
business license review services,
General (01) Police! Office of Operations $1,071,863 To appropriate funds for personnel
costs above the budget primarily due
to overtime deployment.
General (01) Fire! Fire Suppression and Rescue $571,493 To appropriate funds for personnel
costs above anticipated budget
amount primarily due to greater than
expected overtime costs,
General (01) Community and Cultural Services! $30,391 To appropriate one-time additional
Human Services grant award from the County of Los
Angeles for the Home Delivered
Meals program,
General (01) Library! Administration and $645 To appropriate additional grant funds
Facilities for the Public Library Staff Education
Grant.
General (01) Environmental and Public Works $257,916 To appropriate funds for personnel
ManagemenU Street Maintenance costs above budget primarily for
temporary agency staff. vehicle
maintenance and street repair costs,
PROPOSED FY2004-05
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT B1
Fund
General (01)
Department/Division/Proiect
Non-Departmental/ Interfund
Transactions
Amount Reason
($4,864) To increase reimbursements from the
Miscellaneous Grants Fund for the
Public Library Staff Education Grant.
General (01)
General Government Capital
Improvements/Infrastructure
Valuation
$100,000 Transfer budget authority from
operating to capital improvements for
infrastructure valuation services,
General (01)
Streets, Traffic Control, and
Parking Capital Improvements/
Civic Center Parking Structure
$340,000 To appropriate funds for the Civic
Center Parking Structure mitigation,
Total General (01) Fund:
$2.536.753
Beach Recreation (11) Community and Cultural Services/
Open Space Management
$2,976 To appropriate additional funds
above the budget for greater than
anticipated utility costs,
Beach Recreation (11) Environmental and Public Works
Management! Beach Maintenance
$186,079 To appropriate additional funds
above the budget for greater than
anticipated personnel costs and
vehicle repairs and maintenance,
Total Beach Recreation (11) Fund:
$189.055
Disaster Relief (13) Environmental and Public Works
Management! Civil Engineering
and Architecture
$39.843 To appropriate additional funds
above the budget for personnel costs
to supervise project closeout, for
project costs denied by FEMA, and
for purchase of computer equipment.
TORCA (14) Non Departmental/ All Other
Transactions
$74 To appropriate funds above the
budget for greater than anticipated
bank fees.
Low/Moderate Income Non Departmental! Interfund
Housing Transactions
Redevelopment (15)
$17,796 To appropriate funds above the
budget for greater than anticipated
bond expenses.
Low/Moderate Income
Housing
Redevelopment (15)
Community and Economic
Development Capital
Improvement/ Low/Mod Income
Housing
$802,836
To appropriate additional project
funds based on the actual tax
increment revenues received by June
30, 2005.
PROPOSED FY2004-05
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
Low/Moderate Income
Housing
Redevelopment (15)
Depa rtment/Division/Proiect
Community and Economic
Development Capital
Improvementl Building Demolition-
Civic Center Acquisition
Total Low IModerate Income (15) Fund:
Downtown
Redevelopment (16)
Earthquake Recovery
Redevelopment (17)
Earthquake Recovery
Redevelopment (17)
Non Departmentall All Other
Transactions
Non Departmental! All Other
Transactions
Community and Economic
Development Capital
Improvement! Building Demolltion-
Civic Center Acquisition
Total Earthquake Recovery Redevelopment (17) Fund:
CDBG (19)
Non-Departmental! Interfund
Transactions
Miscellaneous Grants Non-Departmental!lnterfund
(20) Transactions
Water (25)
Solid Waste
Management (27)
Environmental and Public Works
Management! Water
Environmental and Public Works
Management! Solid Waste
Management
Amount
$460,000
$1.280.632
$9.935
$811,873
$1,840,000
$2.651.873
EXHIBIT B1
Reason
To appropriate funds for payment to
RAND (20%) for demolition and
remediation work in pursuant to the
owner participation agreement.
To appropriate funds above the
budget for greater than anticipated
tax increment payments.
To appropriate funds for greater than
anticipated tax increment pass-
through payments.
To appropriate funds for payment to
RAND (80%) for demolition and
remediation work in pursuant to the
owner participation agreement.
$44.020 To appropriate funds above the
budget for greater than anticipated
reimbursement for grant related
programming,
$4.864 To increase reimbursements to the
General Fund for Public Library Staff
Education Grant.
$528.346 To appropriate funds above the
budget for water purchases,
$347.885 To appropriate funds above the
budget amount for greater than
anticipated recycling disposal fees
and vehicle repairs and maintenance.
PROPOSED FY2004-05
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT B1
Fund
Department/Division/Proiect
Amount Reason
Pier (30)
Police! Harbor Unit
$41,590 To appropriate funds above the
budget for greater than anticipated
personnel costs,
Pier (30)
Resource Management! Economic
Development
$178,384 To appropriate funds for unbudgeted
litigation expenses.
Total Pier (30) Fund:
$219.974
Cemetery (37)
Environmental and Public Works
Management! Cemetery
$8.703 To appropriate funds above the
budget for temporary personnel.
Big Blue Bus (41)
Big Blue Bus! Transit Maintenance
($36,975) To transfer the budget authority to the
Shop Equipment capital project.
Big Blue Bus (41)
Big Blue Bus Capital
Improvements! Bus Replacement
$232,477 To appropriate available funds to the
Bus Replacement project.
Big Blue Bus (41)
Big Blue Bus Capital
Improvements/ ShOp Equipment
$60,147 To appropriate additional funds for
shop equipment (+$23,172) and add
the budget authority transferred from
the Transit Maintenance capital
outlay (+$36,975),
Big Blue Bus (41)
Big Blue Bus Capital
Improvements! Equipment
Replacement
$108,764 To appropriate additional funds for
technology equipment.
Total Big Blue Bus (41) Fund:
$364.413
Gas Tax (43)
Non Departmental!lnterfund
Transactions
$111.599 To appropriate funds above the
budget for greater than anticipated
reimbursement to the General Fund
for street repairs,
Cable City Manager! Cable Television
Communications (51) Administration
$4.421 To appropriate funds above the
budget for greater than anticipated
video production supplies.
Vehicle Management Environmental and Public Works
(54) Management! Fleet Management
$61.525 To appropriate funds above the
budget for greater than anticipated
vehicle maintenance and fuel costs,
Fund
Information
Technology
Replacement and
Services (55)
PROPOSED FY2004-05
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT B1
Depa rtmenUDivision/Proiect
General Government Capital
Improvements! Computer
Replacement Program
Reason
Amount
~
To appropriate funds contributed by
other city funds for the computer
replacement program.
Comprehensive Self- Non Departmental!
Insurance (56) Comprehensive
$353.114 To appropriate funds above the
budget for greater than anticipated
payment of claims and legal
expenses,
Bus Self-Insurance
(57)
Parking Authority
(77)
Non Departmental! Bus
$349.823 To appropriate funds above the
budget for greater than anticipated
payment of claims,
Non Departmental/ Interfund
Transactions
$118.353 To appropriate funds above the
budget for greater than anticipated
parking structure maintenance,
TOTAL ALL FUNDS
$9,233,665
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY2004-05 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
Fund
Department
Salaries &
Waaes
Supplies &
Expenses
Capital
Outlav
Net
Chanae
General
Finance
($220,779)
$145,779
$75,000
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated parking citation processing costs and to Capital Outlay for reconfiguring the office
space.
General
City Attorney
$0
$28,847
($28,847)
$0
Capital Outlay savings are transferred to Supplies and Expenses for greater than anticipated legal
expenses,
General
Planning and Community
Development
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated commuter incentive payouts due to growth in the program and to Capital Outlay for a
queuing management system.
($108,641)
$55,157
$53,484
$0
General
Police
$122,636
($100,522)
($22,114)
$0
Supplies and Expenses and Capital Outlay savings are transferred to Salaries and Wages for
greater than anticipated personnel costs.
General
Fire
$187,695
($170,285)
($17,410)
$0
Supplies and Expenses and Capital Outlay savings are transferred to Salaries and Wages for
greater than anticipated personnel costs.
General
Community and Cultural Services ($100,061)
$121,931
($21,870)
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for
revenue-supported expenditures in the CREST enrichment program, community classes. the
Santa Monica Festival, and homeless services activities.
General
Library
($85,322)
$85,322
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for services related to a
long-range marketing plan for the new main library.
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY2004-05 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
Salaries & Supplies & Capital Net
Fund Department WaQes Expenses Outlay ChanQe
General Environmental and Public $0 $12 ($12) $0
Works Management
Capital Outlay savings are transferred to Supplies and Expenses for greater than anticipated
building maintenance costs.
Water
Environmental and Public
Works Management
($68.891 )
$109.872
($40,981 )
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for
greater than anticipated water purchases,
Solid Waste
Management
Environmental and Public
Works Management
($131.064 )
$131.064
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated vehicle repair and maintenance expenses,
Pier
Police
$3.161
($3.161 )
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for greater than
anticipated personnel costs,
Pier
Resource Management
($61.751)
$61.751
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for unbudgeted litigation
expenses.
Wastewater
Environmental and Public
Works Management
$37.912
($37.912)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for greater than
anticipated personnel costs.
Airport
Resource Management
$48.741
($48.741)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for temporary personnel.
Cemetery
Environmental and Public
$28.543
($28,855)
$312
$0
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY2004-05 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
Fund
Department
Salaries &
Wages
Supplies &
Expenses
Capital
Outlav
Net
Change
Works Management
Supplies and Expenses savings are transferred to Salaries and Wages for temporary personnel
and to Capital Outlay for purchase of computer accessories,
Big Blue
Bus
Big Blue Bus
($1,641,550) $1,641,550
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for rising fuel costs and
office relocation expenses,
SCAQMD
AB 2766
Non-Departmental
($2,214)
$2,214
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for unbudgeted audit fees,
Cable City Manager
Communications
($24,233)
$24,233
$0
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated video production supplies.
Vehicle
Management
Environmental and Public
Works Management
($130,192)
$130,136
$56
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated vehicle fuel, repair and maintenance expenses and to Capital Outlay for office
equipment supplies.
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
I. REVENUE ADJUSTMENTS
Fund
Low/Moderate
Income Housing
Redevelopment (15)
Downtown
Redevelopment (16)
Department/Division/Proiect
Resource ManagemenU Housing
and Redevelopment
Resource ManagemenU
Administration
Earthquake Recovery Resource ManagemenU
Redevelopment (17) Administration
Ocean Park
Redevelopment (18)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Resource ManagemenU
Administration
Library! Administration
Library/ Administration
Amount
$1.011.200
$35.200
Reason
To reflect updated estimate of 20%
housing set-aside tax increment
revenue for HIe Downtown ($8,800),
Earthquake Recovery ($975,000), and
Ocean Park ($27,400) project areas
based on most recent assessed
valuation information from the County
Assessor,
To reflect updated estimate of tax
increment revenue for the Downtown
Project area based on most recent
assessed valuation information from
the County Assessor.
$3.900.000 To reflect updated estimate of tax
increment revenue for the Earthquake
Recovery project area based on most
recent assessed valuation information
from the County Assessor.
$109.600
$19,599
$1,500
To reflect updated estimate of tax
increment revenue for the Ocean Park
1A ($106,400) and Ocean Park 1B
($3,200) project areas based on most
recent assessed valuation information
from the County Assessor.
To reflect Public Library Staff
Education Program Grant Award,
To reflect Jewish Literature Award
from American Library Association,
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Fund Department/Division/Project
Amount Reason
Miscellaneous Grants Community and Cultural Services!
(20) Human Services
($270.000) To reflect receipt in FY2004-05 of Los
Angeles County Regional Park and
Open Space District bond funds for
reconstruction of a Youth Fitness gym
at Virginia Avenue Park. Receipt was
not anticipated until FY2005-06,
Total Miscellaneous Grants (20) Fund:
($248.901 )
Gas Tax (43)
Environmental and Public Works
Management! Civil Engineering
and Architecture
$382.362 To reflect State budget action
reinstating local traffic street and road
improvement funds,
Comprehensive Self- City Manager! Comprehensive
Insurance (56)
$1.656.500 To reflect transfer of General Fund
contributions from the Workers'
Compensation Self Insurance Fund to
the Comprehensive Self Insurance
Fund.
Workers'
Compensation Self-
Insurance (59)
City Manager! Workers'
Compensation
($1.656.500)
To reflect transfer of General Fund
contributions from the Workers'
Compensation Self Insurance Fund to
the Comprehensive Self Insurance
Fund,
II. APPROPRIATION ADJUSTMENTS
Fund
General (01)
Department/Division/Proiect
Finance! Administration and
Budget
Amount Reason
$13,036 To appropriate funds for position
changes identified in Exhibit D.
General (01)
Finance/ Financial Operations
$25,000 To appropriate funds for maintenance
of Kronos (timekeeping and
attendance software) System,
General (01)
Police/ Animal Regulation Unit
$75,079 To appropriate donation funds for
animal shelter (+$32,046), voucher
redemption (+$27,299), and dog/cat
neutering services (+$15.734),
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Fund Department/Division/Project Amount Reason
General (01) Police! Office of Administrative $10,588 To appropriate donation funds for
Services crime prevention related activities
(+$7,623) and Local Law Enforcement
Block Grant interest earnings for DNA
testing work (+$2,965),
General (01) Police! Office of Operations $21,056 To appropriate donation funds for the
mounted unit.
General (01) Police! Office of Special $204,541 To re-appropriate multi-year grant
Enforcement funds, including Law Enforcement
Against Drunk Driving Safety Program
(+$122,738 for salaries and wages and
+$32,345 for supplies and expenses)
and Enforcement of Underage
Drinking Laws (+$46,583 for salaries
and wages and +$2,875 for supplies
and expenses).
General (01) Fire! Administration $53,729 To re-appropriate multi-year grant
funds, including Homeland Security
Part I (+$2,018), Homeland Security
Part 11(+$11,880), Law Enforcement
Terrorism Prevention Program
(+$2,895), Urban Area Security
Initiative (+$18,327) and State
Homeland (+$18,609).
General (01) Community and Cultural Services! $33,188 To appropriate additional funds for
Open Space Management landscaping contract (+$9,184) and
bench memorial program donations
(+$24,004).
General (01) Community and Cultural Services! $23,000 To appropriate funds for the Santa
Cultural Affairs Monica Festival previously reduced,
General (01) Community and Cultural Services! ($1,182,542) To appropriate Proposition A funds for
Human Services CLARE sobering center (+$1,040) and
transfer the aquatics program with 10.3
FTE positions to the Community
Programs Division (salaries and
wages: -$1,024,705 and supplies and
expenses: -$158,877),
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Fund Department/Division/Proiect Amount Reason
General (01) Community and Cultural Services/ $1,183,582 To transfer the aquatics program with
Community Programs 10,3 FTE positions from the Human
Services Division (salaries and wages:
+$1,024,705 and supplies and
expenses: +$158,877).
General (01) Library/ Administration and $21,099 To appropriate grants funds for the
Facilities Public Library Staff Education Grant
(+$19,599) and the Jewish Literature
Grant Award from the American
Library Association (+$1 ,500).
General (01) Non-Departmental/ All Other $5,000 To appropriate funds for fiscal agent
Transactions fees for Library bond,
General (01) Non-Departmental/ Interfund ($130,404) To correct the reimbursement from the
Transactions Community Development Block Grant
for Human Services (-$39,809) and
Resource Management
(-$28,625) programs, and increase the
reimbursement from the Miscellaneous
Grants Fund for CLARE sobering
center (-$1,040), Public Library Staff
Education Grant (-$19,599), Jewish
Literature Grant (-$1,500) and various
Fire grants
(-$39,831).
General (01) General Government Capital $25,000 To restore the budget previously
Improvements/ Citywide Facility reduced,
Renewal Program
General (01) Street, Traffic Control and Parking $231,000 To restore the budget previously
Capital Improvements/ Annual reduced.
Street/Park Parking Lot Repair and
Resurfacing
General (01) Community and Economic $37,539 Technical change to re-appropriate
Development Capital prior year funds budgeted for the Civic
Improvements/ Civic Center Center Specific Plan study.
Specific Plan
General (01) Community and Economic $16,935 Technical change to re-appropriate
Development Capital prior year funds budgeted for art nexus
Improvements/ Art Nexus Study studies.
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
F.und Department/Division/Proiect Amount Reason
General (01) Community and Economic $34.000 Technical change to re-appropriate
Development Capital prior year funds budgeted for childcare
Improvements/ Child Care Nexus nexus studies,
Study
General (01) Community and Economic $20,440 Technical change to re-appropriate
Development Capital prior year funds budgeted for seismic
Improvements/ Seismic Retrofit retrofit studies,
Study
General (01) Community and Economic $50,000 Technical change to re-appropriate
Development Capital prior year funds budgeted for access
Improvementsl Access and Visit and visit studies,
Study
General (01) Recreation and Cultural Capital $50,000 To appropriate funds for phone system
Improvementsl Virginia Avenue at Virginia Avenue Park. Funds were
Park budgeted in previous year but not
spent.
General (01) Recreation and Cultural Capital $75,000 Technical change to re-appropriate
Improvements/ Santa Monica Play prior year funds budgeted for the
House Santa Monica Playhouse study.
General (01) Recreation and Cultural Capital $10,000 Technical change to re-appropriate
Improvements/18th Street Arts prior year funds budgeted for the 18th
Complex Street Arts Complex study,
General (01) Recreation and Cultural Capital $30,762 Technical change to re-appropriate
Improvements/ Library Murals prior year funds budgeted for library
murals.
General (01) Street, Traffic Control and Parking $150,000 To appropriate funds for signal
Capital Improvements/ Traffic improvements at the Main and Pico
Signal at Main and Pico intersection.
Total General (01) Fund: $1.086.628
TORCA (14) Community and Economic $1.012.311 Ton appropriate available citywide
Development Capital housing trust funds for affordable
ImprovemenU TORCA Affordable housing projects.
Housing Trust Fund
Lowl Moderate Income Community and Economic $1,011,200 To appropriate additional available
Housing Development Capital funds for low and moderate income
Redevelopment (15) ImprovemenU Low/Mod Income housing projects.
Housing
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
Low/ Moderate Income
Housing
Redevelopment (15)
Department/Division/Proiect
Community and Economic
Development Capital
ImprovemenU Low/Mod Income
Housing
Total Low/Moderate Income Housing(15) Fund:
Downtown
Redevelopment (16)
Earthquake Recovery
Redevelopment (17)
Earthquake Recovery
Redevelopment (17)
Non Departmentall All Other
Transactions
Non Departmentall All Other
Transactions
Community and Economic
Development Capital
Improve menU Earthquake
Recovery
Total Earthquake Redevelopment Recovery(17)Fund:
Community
Development Block
Grant (19)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Non-Departmentalllnterfund
Transactions
Non-Departmental/ Interfund
Transactions
Big Blue Bus Capital Improvement!
Pedestrian Expansion - Transit
Mall
Total Miscellaneous Grants (20) Fund:
Amount
($460,000)
$551,200
$12.733
$975,000
($1,840,000)
($8G5.00m
$68.434
$61,970
$80,000
$141.970
EXHIBIT C
Reason
To delete the appropriation as the
same amount was recommended by
the auditors be made in FY2004-05
instead.
To increase pass-through payments to
other agencies due to additional Tax
Increment revenues.
To increase pass-through payments to
other agencies due to additional Tax
Increment revenues,
To delete the appropriation as the
same amount was recommended by
the auditors be made in FY2004-05
instead.
To correct the reimbursement from the
Community Development Block Grant
for Human Services and Resource
Management programs,
To increase reimbursement to the
General Fund for CLARE sobering
center (+$1,040), Public Library Staff
Education Grant (+$19,599), Jewish
Literature grant (+$1,500) and various
Fire grants (+$39,831),
To appropriate Prop C funds to extend
the transit mall pedestrian sidewalks,
Fund
Water (25)
Solid Waste
Management (27)
Solid Waste
Management (27)
PROPOSED FY2005.06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Department/Division/Project
Amount Reason
Environmental and Public Works
Management! Water
$135.509 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Environmental and Public Works
Management! Solid Waste
Management
$11,497 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Environmental and Public Works
Management! Street Sweeping
$5,695 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Total Solid Waste Management (27) Fund:
$17.192
Pier (30)
Wastewater (31)
Wastewater (31 )
Resource Management! Economic
Development
$26.577 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Environmental and Public Works
Management! Wastewater
$116,382 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Environmental and Public Works
Management! Environmental
Programs
$400,189 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Total Wastewater (31) Fund:
$516.571
Civic Auditorium (32) Community and Cultural Services/
Civic Auditorium
Airport (33)
$21.971 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06.
Resource Management! Airport
$60229 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Fund
Department/Division/Proiect
Amount Reason
Cemetery (37)
Environmental and Public Works
Managementl Cemetery
$9.803 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Big Blue Bus (41) Big Blue Busl Special Services $642 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Big Blue Bus (41) Big Blue Bus/ Transit Executive $50,806 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Big Blue Bus (41) Big Blue Bus/ Transit Programs $13,482 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Big Blue Bus (41) Big Blue Bus! Transit Customer $65,532 To appropriate funds for goods and
Relations services ordered in FY2004-05 but not
received and paid for until FY2005-06,
Big Blue Bus (41) Big Blue Bus! Transit Maintenance ($33,591 ) To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06
(+$26,409) and transfer shop
equipment budget from operating to
capital (-$60,000).
Big Blue Bus (41) Big Blue Bus! Transit Services $1,761 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06.
Big Blue Bus (41) Big Blue Bus! Transit Safety and $8,606 To appropriate funds for goods and
Security services ordered in FY2004-05 but not
received and paid for until FY2005-06.
Big Blue Bus (41) Big Blue Bus Capital 60,000 To transfer shop equipment budget
Improvements/ Shop Equipment from operating to capital.
Total Big Blue Bus (41) Fund: $167.238
Fund
Gas Tax (43)
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Department/Divis ion/Proiect
Street, Traffic Control and Parking
Capital Improvements! Annual
StreeUPark Parking Lot Repair and
Resurfacing
Comprehensive Self Non-Departmental!
Insurance (56) Comprehensive
Bus Self Insurance
(57)
Automobile Self
Insurance (58)
Workers'
Compensation Self
Insurance (59)
Workers'
Compensation Self
Insurance (59)
Non-Departmental! Bus
Non-Departmental! Automobile
City Manager! Risk Management
Non-Departmental! Workers'
Compensation
Total Workers' Compensation (59) Fund:
III. BALANCE SHEET CHANGES
General (01)
Water Fund Loan Repayment
General (01)
Total General (01) Fund:
Wastewater Fund Loan
Repayment
EXHIBIT C
Amount Reason
$382.362 To appropriate Proposition 42 (local
traffic street and road improvement)
funds.
$117.030 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
~ To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06.
~ To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
$6,753 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
$20,798 To appropriate funds for goods and
services ordered in FY2004-05 but not
received and paid for until FY2005-06,
$27.551
$2,500,000 To reverse the balance sheet transfer-
out for property purchase loan was
paid off in FY2004-05
$7,500,000 Same as above,
$10.000.000
Fund
Water (25)
Wastewater (27)
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHIBIT C
Department/Division/Proiect
Amount Reason
Water Fund Loan Repayment
{$2.500.000l To reverse the balance sheet transfer-
in for property purchase loan was paid
off in FY2004-05
Wastewater Fund Loan
Repayment
{$7.500.000l Same as above,
EXHIBIT 01
Resolution Revising Salaries
for Various Positions
See Adopted Resolution No. 10078 (CCS)
EXHIBIT 02
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
City Manager Administration 0.5 FTE permanent Staff 0,5 FTE permanent
Assistant III Information Assistant
Community and Civic Auditorium 1 .0 FTE permanent 1.0 FTE permanent
Cultural Services Event Attendant II Custodian I
Community and Community 1 .0 FTE permanent
Cultural Services Programs Principal Community
Services Supervisor-
Aquatics
Community and Community 3.5 FTE permanent
Cultural Services Programs Community Services
Specialist V-Aquatics Site
Coordinator
Community and Community 2.4 FTE permanent Chief
Cultural Services Programs Pool Lifeguard
Community and Community 3.4 FTE permanent Swim
Cultural Services Programs Instructor/Lifeguard
Community and Community 0.5 FTE permanent
Cultural Services Programs Community Services
Specialist IV
Community and Human Services 1.0 FTE permanent 1.0 FTE permanent
Cultural Services Human Services Human Services
Administrator Administrator -
Neighborhood and Parks
Initiatives
Community and Human Services 1.0 FTE permanent 1.0 FTE permanent
Cultural Services Community Partnership Community Services
Coordinator Program Supervisor -
Community Partnership
Coordinator
Community and Human Services 1.0 FTE permanent .
Cultural Services Principal Community
Services Supervisor -
Aquatics
EXHIBIT D2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Community and Human Services 3,5 FTE permanent
Cultural Services Community Services
Specialist V-Aquatics
Site Coordinator
Community and Human Services 2.4 FTE permanent
Cultural Services Chief Pool Lifeguard
Community and Human Services 3.4 FTE permanent
Cultural Services Swim Instructor/
Lifeguard
Community and Human Services 0.5 FTE permanent Staff 1.0 FTE permanent Staff
Cultural Services Assistant III Assistant III
Community and Human Services .75 FTE permanent .54 FTE permanent
Cultural Services Community Services Community Services
Specialist 111- Childcare Specialist 111- Childcare
and Enrichment and Enrichment
Community and Human Services 0.8 FTE permanent 1.0 FTE permanent
Cultural Services Community Services Community Services
Specialist IV-Youth Specialist IV - Youth
Fitness Fitness
Community and Human Services 0.6 FTE permanent
Cultural Services Community Services
Specialist III
Community and Human Services 1.0 FTE permanent 1 .0 FTE permanent
Cultural Services Administrative Analyst - Administrative Analyst
Human Services
Community and Open Space 1.0 FTE permanent 1.0 FTE permanent Parks
Cultural Services Management Parks and Open Space Operations Supervisor
Operations Supervisor
Finance Administration 1.0 FTE permanent 1.0 FTE permanent Chief
and Budget Director of Finance/City Financial Officer (Director
Treasurer of Finance/City
Treasurer)
Department
Finance
Library
Planning and
Community
Oevelopment
Planning and
Community
Development
Police
EXHIBIT D2
POSITION AND CLASSIFICATION CHANGES
Division
Financial
Operations
Branch Library
Services
Transportation
Management
Traffic Operations
Office of
Operations
Delete
1.0 FTE permanent
Accountant-Transit
3.0 FTE permanent
Librarian III
1 .0 FTE permanent
Transportation Engineer
Add
1 .0 FTE permanent
Accountant
3.0 FTE permanent
Librarian III - Branch
Services
1 .0 FTE permanent
Traffic Operations
Supervisor
1.0 FTE permanent Park 1.0 FTE permanent Lead
Ranger Supervisor Park Ranger