SR-202-002 (26)
Council Date: 1-25-05
'5A ~
fEe '8 2005 ,JAN ,2 5 2005-4
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Review Mid- Fiscal Year 2004/05 Budget Status; Approve Associated
Budget Changes; Adopt Resolution Establishing Various Classification
and Salary Rates; Consider Status of Community Priorities and Results of
Resident Survey and Provide Preliminary Direction on Preparation of
Budgets for the Next Two Fiscal Years
INTRODUCTION
In preparation for development of the Fiscal Year (FY) 2005/06 budget and financial
plan for FY2006/07, this report provides the mid-year status of the current budget,
recommends associated changes including classification and compensation changes,
provides an update on work efforts related to the key Community Priorities for the
current year and reports the results of a survey of residents. The report proposes
refinement of the budget preparation and adoption schedule and requests preliminary
direction from Council to inform the development of the budget and work plan, including
community priorities.
MID-TERM BUDGET REVIEW
Financial Review - General Fund
For the past several years, City Council has adopted General Fund operating and
capital budgets that sought to bring projected expenditure and revenue growth in line
with each other. Difficult choices and constrained project and program aspirations
1
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Fm 'A 2005
characterized the period. An annual emphasis on achieving expenditure savings and
operating efficiencies and stronger than anticipated economic recovery this past year
contributed to completing each year with positive General Fund positions.
Staff recommends that Council adopt mid-year expenditure changes. These include
loan interest for the purchase of 1601 14th Street ($160,000), hazard mitigation costs
associated with capital construction ($1,393,869), Anticipated construction close out
costs and other expenses, such as signage and furniture, for Virginia Avenue Park
($392,300), construction of streetscape and safety improvements for 20th and
Cloverfield Boulevard in the Pico Neighborhood ($540,000), payroll software
improvements and fax/copier replacement ($200,000) and matching funds for a grant
for a new Fire radio system ($224,100). Appropriations, totaling $299,066, of prior year
unspent funds, funds that have been set-aside for implementation fo the Matrix study
recommendation, and other adjustments bring the total General Fund appropriation to
$3,209,335 million.
A summary of changes to the FY2004/05 Adopted Budget are detailed in the chart
below (page 3). Descriptions of the proposed changes to revenues, expenditures and
balance sheet transactions are shown on Exhibit A2. Exhibit A3 identifies budget
changes requiring Council actions that transfer monies between departments but have
no net impact on the adopted budget.
2
FY2004-05
MID-TERM BUDGET
GENERAL FUND CHANGES
(in millions)
Year-To-
Adopted Date Total Proposed
Budget Changes Budget Midterm
as of 7/1/04 - as of Budget Revised
7/1/04 12/31/04 12/31/04 Changes Budget
Beginning Fund Balance 32.51 0.0 32.5 0.0 32.5
Revenues 192.4 0.0 192.4 2.0 194.4
Other Financing 0.0 27.12 27.1 (0.0) 27.1
Expenditures (186.1 ) (46.3) 3 (232.4 ) (3.2) (235.6)
Balance Sheet Transfers (7.7) 8.84 1.1 5.1 6.2
Ending Fund Balance 31.1 (10.4) 20.7 3.9 24.6
1 Adjusts beginning balance for audited FY2003/04 balance.
2 Civic Center Parking Structure Lease/Rental Bonds.
3 Appropriates funds for Civic Center Parking Structure ($27,1 M), 1601 14th Street Acquisition ($17,1 M:
$18.5 cost less appropriation from Public Safety Facility used for purchase -$1.4), General Plan update
($1.6M) and Convention & Visitors Bureau Tourism Promotion (O.5M),
4 Includes transfers for 1601 14th Street Acquisition loan from Water and Wastewater funds ($10.0M),
use of funds set-aside on the Balance Sheet for General Plan update ($1.6M) and Tourism Promotion
($O.5M) less set-aside for one time employee benefit increases ($3.3M),
Financial Review - Enterprise Funds
During the economic downturn, rates for service charged by Enterprise funds including
Water, Wastewater, Stormwater and Solid Waste increased annually by the CPI. Like
the General Fund, Enterprise funds have experienced cost increases stemming from
medical premium, workers compensation, pension contribution and energy cost
3
escalation well in excess of CPI. Consequently, the fund balances of the Enterprise
funds (Water, Wastewater, Stormwater and Solid Waste) are declining and should be
addressed in the coming two-year budget plan. Current projections indicate that the
funds will fall into a negative fund balance in the following years:
Solid Waste:
Water:
Wastewater:
Stormwater:
FY2005/06
FY2006/07
FY2007/08
FY2009/10
During budget preparation staff will review with Council the fund assumptions and
proposed actions to bring the funds into healthier condition.
Personnel Actions
Included at Exhibit 81 is a resolution establishing new position classifications and
adopting salary rates for various classifications. The salary changes result from
analysis of similar positions in comparable cities and internal equity factors and
implement the study required by the 2001-2004 collective bargaining agreement with
MEA. The resolution establishes the minimum salary for as-needed classifications at
$11.50 in response to Council direction regarding establishment of a living wage for City
employees.
At Exhibit 82 is a listing of changes to budgeted positions and classifications that have
been reviewed and approved by the Director of Human Resources and the City
Manager and require approval by Council in order to be incorporated into the
FY2004/05 budget. No appropriation is required at this time to implement the changes.
4
Community Priorities
At Exhibit C is a status report on work efforts associated with the Community Priorities
adopted by Council with the 2004/05 budget. Each is a multi-year objective requiring
staff and financial resources as well as cooperative efforts by multiple departments to
accomplish. Staff recommends that, with Council concurrence, these objectives remain
a principal focus for staff and financial resources in 2005/06 and into 2006/07. A two
year work plan will be proposed in conjunction with the budget.
It is estimated that 1000 or more homeless individuals are in Santa Monica on any given
day. The circumstances endured by the homeless and their impact on City residents,
visitors and businesses are a principal source of concern and frustration for the
community. A network of social service agencies, model program design and
substantial City funding have changed the circumstances of individual homeless
persons for the better, but the magnitude of the problem persists. Many other
communities do not share the burden.
Council may wish to consider the addition of a community priority to address the
impacts of homelessness in the community. A potential work plan could include steps
such as the following, that would be refined in the proposed budget should Council add
this priority.
5
. Re-structure the elements of Santa Monica's continuum of care to address the
chronic homeless in the community and advocate for changes in federal, state
and regional regulations, agencies and systems to more equitably share the
challenge of ending homelessness.
. Extend the Chronic Homeless Pilot Program described in the January 11 staff
report to serve additional service resistant individuals who have been in the
community for five or more years; target existing resources, services and housing
priorities to this population to achieve success.
. Proceed with an implementation strategy to reduce chronic public inebriation in
Santa Monica: consult with the County, Public Counsel, the courts and other
community-based models to determine their feasibility for Santa Monica. (Per
Council direction, staff is currently assessing the feasibility and effectiveness of a
sobering center and will return to Council with an update in March 2005).
. Reassess local ordinances and regulations and consider whether revisions would
assist in addressing homelessness and its impacts.
. Assess models in other communities for enforcing quality of life violations and
institute best practices.
6
. Advocate through Bring LA Home, the Westside Cities and with federal
representatives for a year-round shelter or shelters on the Veterans
Administration property in West Los Angeles and other Westside locations as
necessary to accommodate the regional burden.
. Advocate for creation of incentives and sanctions for communities to encourage
shouldering a fair share of the burden of ending homelessness.
. Advocate for change in state law governing mandatory psychiatric assessment
and treatment for the gravely disabled homeless.
PREPARATION OF 2005/06 AND 2006/07 BUDGETS
Resident Survey
In addition to public input provided in person, by fax or letter and/or over the internet
throughout the year, the results of a random telephone survey of residents have been
useful in shaping responsive budgets and work plans. For 2005 the survey of 400+
randomly selected households was conducted commencing January 17. A report of
key findings will be presented to Council at the January 25, 2005 Council meeting and
results will be posted on the City website.
7
Refinement of Budqet Preparation
By Charter provision, the Council adopts a budget annually. During the recent
economic downturn, staff prepared for Council's consideration both the one-year budget
for adoption and, in addition, a tentative financial and work plan for a second year. The
practice has been helpful to staff, Council and the community in anticipating multi-year
work plans and the associated financial consequences.
With greater economic stability projected over the next several years, a logical
refinement of this practice would be to move to biennial budget preparation and
consideration. As captured in Exhibit D, the significant work effort associated with
budget development would occur every two years. Council would continue to adopt
the budget one year at a time as required by Charter, informed by annual public input.
In adopting the budget for FY2005/06, for example, the Council would also signal
satisfaction with the financial and work plan for FY2006/07. Following a mid-term
status report at the end of the first year, the FY2006/07 budget would be presented for
adoption, incorporating any changes required to ensure that it remains responsive to
community priorities.
The principal advantage of this refinement would be to concentrate the "heavy lifting" of
budget development in a single year and dedicate the time saved by preparing a
second year update to conducting other studies and analyses that benefit services and
operations. The Charter requirements for annual adoption of a budget by vote of four
or more Council members would be observed. Public input and Council direction would
occur annually as they do now. The longer range financial focus afforded recently by
8
the two-year budget time horizon would be maintained by enhanced availability of the
five year forecast, now primarily used as a staff planning tool.
Preliminary Direction
Preliminary direction from Council is requested for development of the FY 2005/06 and
2006/07 budget and work plan, including community priorities.
8udqet/Financiallmpact
The impact of adoption of the mid-year changes detailed in Exhibits A2, A3, 81 and 82
are incorporated in the chart on page 3 of this report.
RECOMMENDATION
Staff recommends that:
1) City Council approve the budget changes detailed in Exhibits A2 and A3 and
position and classification changes detailed in Exhibit 82;
2) City Council adopt a Resolution establishing various classifications and salary rates
for various positions in Exhibit 81;
3) Council provide direction to staff for development of the FY 2005/06 and 2006/07
budgets and work plans, including community priorities.
9
EXHIBITS
Ai: Summary of FY2004-05 Revenue and Expenditure Budget Changes
A2: Proposed FY2004-05 Mid-Term Revenue, Expenditure and Balance Sheet
Changes
A3: Proposed FY2004-05 Mid-Term Budget Changes with No Net Budget Impact
B1: Resolution Establishing New Classifications and Adopting Salary Rates for Certain
Positions
B2: Position and Classification Changes
C: Community Priorities Update
D: Rolling Biennial Budget Process
Prepared by: Steve Stark, Director of Finance
Janet Shelton, Budget Manager
Kathy Chang, Principal Budget Analyst
David Carr, Principal Budget Analyst
Annette Morales, Senior Budget Analyst
Prema Krishnan, Senior Budget Analyst
Terese Toomey, Senior Budget Analyst
Mona Miyasato, Assistant to the City Manager - Management Services
Kate Vernez, Assistant to the City Manager - Governmental Affairs
Judy Rambeau, Assistant to the City Manager - Community Relations
Karen Bancroft, Director of Human Resources
Barbara Stinchfield, Director of Community & Cultural Services
Julie Rusk - Human Services Manager
10
Council Date: 2-8-05
5A
fEB 8 200~
Santa Monica, California
SUPPLEMENTAL STAFF REPORT
TO: Chairperson and Housing Authority Members
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM: City Staff
SUBJECT: Approve Mid Fiscal Year 2004/05 Budget Changes
INTRODUCTION
This staff report recommends mid fiscal year budget changes to the Housing Authority
Fund, Redevelopment Funds and Parking Authority Fund.
DISCUSSION
Required mid-year actions by the Housing Authority, Redevelopment Agency and
Parking Authority were inadvertently omitted from the January 25, 2005 staff report.
Descriptions of the proposed changes to revenues, expenditures and balance sheet
transactions are shown in the exhibits provided with the January 25, 2005 staff report.
BUDGET / FINANCIAL IMPACT
Mid-year changes for these funds are detailed in Exhibits Ai and A2 of the January 25,
2005 staff report,
5A
1
!rEB 8 2005
RECOMMENDATION
Staff recommends that Housing Authority, Redevelopment Agency and Parking
Authority approve the budget changes detailed in Exhibit Ai an A2.
Prepared by: Steve Stark, Director of Finance
Janet Shelton, Budget Manager
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PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
I. REVENUE ADJUSTMENTS
Fund
General (01)
DepartmenUDivision/Proiect
Finance/ Revenue
Amount
$1,150,000
General (01)
$3,439,214
Finance/ Revenue
Reason
Revised estimate of Sales
Taxes reflecting recent pace of
economic activity in the City
and recovery of sales tax
revenues incorrectly allocated
to another city,
To reflect net impact on
Property Taxes resulting from
State budget actions swapping
Vehicle License Fees (VLF) for
Property Taxes (+$4,829,558).
Greater property taxes
reflecting assessed value
changes (+$752,750) partially
offset by revised estimate of
transfer of property taxes to the
State per the final State budget
(-$2,012,305) and less than
anticipated pass-through
payments from the
Redevelopment Agency
(-$130,789),
General (01) Finance/ Revenue ($4,100,000) To reflect impact on VLF
resulting from the State budget
actions swapping VLF for
Property Taxes (-$4,829,558),
partially offset by higher than
anticipated VLF fees
(+$729,558).
General (01) Finance/ Revenue $1,686,083 To reflect more Transient
Occupancy Taxes due to
higher than anticipated
occupancy and room rates.
General (01) City Manager/ Information $16,438 To reflect payments from
Systems Santa Monica College and the
Santa Monica/Malibu Unified
School district for fiber optic
maintenance costs.
A-2
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division/Proiect Amount Reason
General (01) Finance/ Revenue $416,000 To reflect greater than
anticipated Business License
Tax revenues reflecting the
local economic recovery.
General (01) Finance/ Revenue $2,000,000 To reflect greater than
anticipated Real Property
Transfer Tax revenues
primarily due to the sale of
large properties.
General (01) Finance/ Revenue ($604,403) To reflect less than anticipated
interest earnings (-$404,403)
and less interest on Library
Bond proceeds as all bond
proceeds have been expended
(-$200,000).
General (01) Finance/ Revenue ($200,900) To reflect reclassification of
enterprise funds rental
payment allocation for 1918
Main Street office,
General (01) Fire/ Administration ($19,500) To reflect updated estimate of
fees from Fire Department
inspections of multi-family
residential and non-high rise
commercial buildings.
General (01) Library/ Administration $1,950 To reflect new grants from
Jewish Literature (+$1,500)
and National Endowment for
the Humanities (+$450).
General (01) Resource Management/ ($250,000) To delete revenues from
Administration sublease of 612 Colorado
property to Big Blue Bus Fund.
General (01) Police/ Office of $706,438 To reflect impact of new
Administrative Services parking citation rates and
increased collection of past
due citations.
General (01) Police/ Office of $100,000 To reflect overtime
Administrative Services reimbursements related to
Cavalia.
A-3
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund DeDartmenUDivision!Proiect Amount Reason
General (01) Planning and Community ($598,917) To reflect less parking meter
DevelopmenU Transportation revenue due to a delay in
Management installation of new meters and
rates (-$990,664), partially
offset by greater than
anticipated revenues from
Downtown attendant parking
(+$391,747),
General (01) Finance! Revenue ($235,000) To reflect less than anticipated
Parking Facility Taxes.
General (01) Planning and Community ($854,518) To reflect delays in
DevelopmenU Building and implementation of the Special
Safety Inspection (-$400,000) and
Code Enforcement Monitoring
(-$301,000) programs and less
than anticipated building permit
revenues (-$153,518).
General (01) Fire! Administration ($680,517) To reflect delay in
implementation and billing for
new ambulance transport fees,
General (01) Community and Cultural $17,763 To reflect an increase in
Services! Open Space County Proposition A funds for
Management the maintenance of BIG
improvements at Palisades
Park,
TOTAL GENERAL 1.990.131
FUND (01)
CHARNOCK (05)
Environmental and Public
Works ManagemenU Water
($500.000\ To reflect reclassification of
payment from Charnock
Operating Account for
Charnock-related
administrative costs from
revenue to interfund transfer.
Beach Recreation
(11 )
Community and Cultural
Services! Open Space
Management
$10,900 To reflect an increase in
County Proposition A funds for
the maintenance of BIG
improvements at the Beach,
A-4
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund
Beach Recreation
(11 )
Department/Division/Proiect
Community and Cultural
Services/ Open Space
Management
Amount
$300,000
Reason
To reflect revenues related to
Cavalia.
TOTAL BEACH
RECREATION (11)
$310.900
HOUSING
AUTHORITY (12)
Resource Management/
Housing and Redevelopment
$601.394 To reflect increased allocation
from HUD for housing
assistance payments due to an
increase in projected lease-up
and rent increases.
LOW/MODERATE Resource Management/ $215.200 To reflect updated estimate of
INCOME HOUSING Housing and Redevelopment tax increment revenue based
(15) on most recent assessed
valuation information from the
Los Angeles County Auditor-
Controller.
Downtown Resource Management/ ($130,454) To reflect State budget action
Redevelopment Administration increasing the contribution to
Project(16) the Educational Revenue
Augmentation Fund (ERAF)
(-$114,054) and updated
estimate of tax increment
revenue based on most recent
assessed valuation information
from the Los Angeles County
Auditor-Controller (-$16,400),
Downtown Resource Management/ ($47,753) To reflect Downtown Project
Redevelopment Administration Area share of payment from
Project(16) Redevelopment Agency of
FY2002-03 and FY2003-04
over collection of property tax
override revenues.
TOTAL ($178.207\
DOWNTOWN
REDEVELOPMENT
PROJECT (16)
A-5
Fund
Earthquake
Recovery
Redevelopment
Project(17)
Earthquake
Recovery
Redevelopment
Project (17)
TOTAL
EARTHQUAKE
RECOVERY
REDEVELOPMENT
PROJECT (17)
Ocean Park
Redevelopment
Project (18)
Ocean Park
Redevelopment
Project (18)
TOTAL OCEAN
PARK
REDEVELOPMENT
PROJECT (18)
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Department!Division/Proiect
Resource Management!
Administration
Amount
($560,577)
Reason
To reflect Earthquake
Recovery Project Area share of
payment from Redevelopment
Agency of FY2002-03 and
FY2003-04 over collection of
property tax override revenues.
Resource Management!
Administration
($323,210)
To reflect State budget action
increasing the contribution to
the ERAF (-$1,165,210),
partially offset by updated
estimate of tax increment
revenue based on most recent
assessed valuation information
from the Los Angeles County
Auditor-Controller (+$842,000).
($883.787\
Resource Management!
Administration
($53,473) To reflect Ocean Park Project
Area share of payment from
Redevelopment Agency of
FY2002-03 and FY2003-04
over collection of property tax
override revenues.
Resource Management!
Administration
($60,931) To reflect State budget action
increasing the contribution to
the ERAF (-$103,131), partially
offset by updated estimate of
tax increment revenue based
on most recent assessed
valuation information from the
Los Angeles County Auditor-
Controller (+$42,200).
($114.404\
A-6
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department!Division/Proiect Amount Reason
Miscellaneous Fire/ Administration $523,392 To reflect grant from FEMA
Grants (20) and Homeland Security for a
fire communication system.
Miscellaneous Environmental and Public ($400,000) To reflect change in timing of
Grants (20) Works Management! Civil receipt of Highway Bridge
Engineering Replacement Rehabilitation
funds for the Pier Widening
and California Incline
Replacement projects,
Miscellaneous Library/ Administration ($4,219) To reflect revised estimate of
Grants (20) Public Library Foundation grant
from the State,
Miscellaneous Environmental and Public $1,768,830 Grants from the State Water
Grants (20) Works Management! Water Resources Board for urban
runoff treatment systems in a
beach parking lot (+$698,830),
in the 16th Street Storm Basin
(+$470,000), and in the
Centinela Avenue Basin
(+$600,000) that were originally
included in the FY2003-04
budget.
Miscellaneous Library/ Administration $4,574 To reflect increased State
Grants (20) Public Library Staff Education
Program grant funding.
Miscellaneous Environmental and Public $289,300 To reflect Miscellaneous
Grants (20) Works Management! Water Grants Fund's share of the new
Water Systems Improvements
grant from EPA.
TOTAL $2.181.877
MISCELLANEOUS
GRANTS (20)
WATER (25)
Environmental and Public
Works Management! Water
$276.700 To reflect Water Fund's share
of the new Water Systems
Improvements grant from EPA
(+$236,700), and interest
revenues from a General Fund
loan (+$40,000).
A-7
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division/Proiect Amount Reason
WASTEWATER (31) Environmental and Public $120.000 To reflect interest revenues
Works Management/ from a General Fund loan.
Wastewater
Civic Auditorium (32) Community and Cultural ($76,000) To reflect less than anticipated
Services/ Civic Auditorium parking revenues due to a
decrease in demand for non-
event parking, diversion of
parking to new Main Street
meters, and a decrease in lot
capacity due to construction
staging area for new Civic
Center Parking Structure,
Civic Auditorium (32) Community and Cultural $280,000 To reflect transfer from
Services/ Civic Auditorium General Fund Civic Area
Development Designation for
the purchase of parking
revenue control equipment.
TOTAL CIVIC $204.000
AUDITORIUM (32)
BIG BLUE BUS (41)
Big Blue Bus/ Transit
Programs
($250.000\ To delete revenues from lease
of 612 Colorado property to
General Fund.
VEHICLE
MANAGEMENT (54)
Environmental and Public
Works Management/ Fleet
Management
$64.000 To refJect contributions from
the General Fund for the
purchase of vehicles for
implementation of matrix
recommendations.
INFORMATION
TECHNOLOGY
REPLACEMENT
AND SERVICES
(55)
City Manager/ Information
Systems
$165.890 To reflect contributions from
the General Fund for the
purchase of new software
application (+$150,000) and
new computers for
implementation of matrix
recommendations (+$15,890),
A-8
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
II. EXPENDITURE APPROPRIATIONS
Fund DepartmenUDivision!Proiect Amount Reason
General (01) Finance! Revenue $67,653 To appropriate funds for
outside attorney services and
travel regarding E-Toys sales
tax issues.
General (01) City Attorney! Attorney $65,586 To appropriate funds for
additional salary expenses
due to prior year
reimbursement (+$15,586),
website update (+$5,000)
and software!faxing features
for copiers (+$45,000).
General (01) Planning and Community $8,595 To appropriate funds for
DevelopmenU Administration implementation of the Matrix
recommendations.
General (01) Planning and Community ($381,490) To appropriate funds for
DevelopmenU Building and implementation of the Matrix
Safety recommendations
(+$18,510) and decrease
funding for special inspector
program due to delays in
implementation (-$400,000),
General (01) Police! Animal Regulation Unit $64,944 To appropriate unspent
FY2003-04 donations to the
animal shelter (+$21,506),
neuter deposits (+$14,919),
and voucher redemptions
(+$28,519).
General (01) Police! Office of $1,265 To appropriate unspent
Administrative Services FY2003-04 donations for
Crime Prevention (+$5,072)
and adjust the LLEBG grant
budget to reflect available
funding (-$3,807),
General (01) Police! Office of Operations $170,448 To appropriate unspent
FY2003-04 donations for the
Mounted Unit (+$20,448) and
increase in overtime due to
Cavaila and City hall
coverage on off Fridays
(+$150,000).
A-9
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division/Proiect Amount Reason
General (01) Police/ Office of Special $200,906 To appropriate unspent
Enforcement FY2003-04 grant funds from
the State of California Office
of Traffic Safety - CREATE
(+$5,665), WE LEADD
(+$161,456), Seat Belt
Compliance (+$22,005), and
Sobriety Check Point
(+$11,780) programs.
General (01) Fire/ Administration $33,655 To appropriate unspent
FY2003-04 grant funds from
the Federal Office of
Homeland Security Part I
(+$2,249) and Part II
(+$6,406), and for increase
fuel costs (+$25,000).
General (01) Fire/ Training $20,000 To appropriate funds for
EMS Nurse educator
contract.
General (01) Community and Cultural $20,000 To appropriate funds for
Services/ Human Services youth employment
programming to meet
Proposition A grant funding
requirements,
General (01) Community and Cultural $113,553 To appropriate unspent
Servicesl Open Space FY2003-04 donations for the
Management memorial bench (+$24,004)
and Palisades Park plant
identification (+$2,632)
programs and County
Proposition A grant funds for
maintenance of BIG
improvements at Palisades
Park (+$86,917),
General (01) Libraryl Administration and $13,524 To appropriate grant funds
Facilities from the Jewish Literature
(+$1,500), National
Endowment for the
Humanities (+$450) and
Public Library Staff
Education Program
(+$11,574),
A-10
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund DeoartmenUDivision/Proiect Amount Reason
General (01) Environmental and Public $62,393 To appropriate funds for 2.0
Works ManagemenU FTE limited-term Trades
Maintenance Management Intern positions (+$57,193),
and 0.1 FTE Overtime
positions (+$5,200) for
working on alternate Fridays,
General (01) Non-Departmental/ All Other ($148,360) To delete rental expense for
Transactions 612 Colorado (-$308,786),
reduce the rent for 1918
Main Street (-$200,900),
transfer Cable Administration
office rent to the Cable
Communications Fund
(-$119,759), to appropriate
funds for interest expenses
on loans from the Water
(+$40,000) and the
Wastewater (+$120,000)
Funds, reflect payment to the
Civic Auditorium Fund for
parking equipment
replacement (+$280,000)
and appropriate funds for
new positions approved at
Year-end for implementation
of Matrix recommendations
(+$337,805) .
General (01) Non-Departmental/ Interfund $116,504 To increase subsidy to the
Transactions Cable Communications Fund
for as-needed employees'
retirement (+$4,100) and
office rent (+$119,759) and
to increase the
reimbursement from the
Miscellaneous Grants Fund
for library grants (-$7,355)
General (01) General Government Capital $1,393,869 To appropriate additional
ImprovemenU Library funds for the Library
Expansion Expansion project.
General (01) Public Safety Capital $224,100 To appropriate funds for the
ImprovemenU Communication 30% grant match for the Fire
System Replacement - Fire Communication System
Replacement Project.
General (01) General Government Capital $64,000 To appropriate funds for the
ProjecU Vehicle Replacement purchase of new vehicles for
Program the implementation of the
matrix recommendations,
A-11
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department!Division/Project Amount Reason
General (01) General Government Capital $165,890 To appropriate funds for the
Project! Computer purchase of new software
Replacement Program application (+$150,000) and
for the purchase of new
computers for the
implementation of the matrix
recommendations
(+$15,890).
General (01) Recreation & Cultural Capital $392,300 To appropriate additional
Improvement! Virginia Avenue funds for the Virginia Avenue
Park Park Expansion project.
General (01) Streets, Traffic Control and $540,000 To appropriate traffic
Parking Capital Improvement! mitigation funds for the Pico
20th Street and Cloverfield Project on 20th and
Blvd Improvement Cloverfield.
TOTAL GENERAL $3.209.335
FUND (01)
Special Revenue
Source (04)
Non-Departmental/ All Other
Transactions
$7,846 To appropriate unspent
FY2003-04 sponsorship
funds for running path
improvements along San
Vicente.
Special Revenue
Source (04)
Community and Economic
Development Capital
Improvement! Citywide
Housing Trust Fund
$882,665 To appropriate available
citywide housing trust funds
for housing projects.
TOTAL SPECIAL
REVENUE SOURCE
(04)
$890.511
Beach Recreation
(11 )
Community and Cultural
Services/ Open Space
Management
$49,500 To appropriate funds for
County of Los Angeles
lifeguard agreement
(+$28,600), consultant
contract (+$10,000) and
County Proposition A grant
funds for maintenance of BIG
improvements at the Beach
(+$10,900).
A-12
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department!Division/Proiect Amount Reason
Beach Recreation Environmental and Public $121,492 To appropriate funds for as-
(11 ) Works Management! Beach needed employees'
Maintenance retirement (+$9,900) and
County Proposition A grant
funds for maintenance of BIG
improvements at the Beach
(+$111,592).
Beach Recreation Recreation and Cultural $10,000 To appropriate funds for the
(11 ) Capital Improvement! design of the Lifeguard
Lifeguard Headquarter Headquarters.
Refurbishment
SUBTOTAL BEACH $180.992
RECREATION (11)
HOUSING Resource Management! $601.394 To reflect increased housing
AUTHORITY (12) Housing and Redevelopment assistance payments due to
an increase in projected
lease-up and rent increases,
DISASTER RELIEF Streets, Traffic Control and ~ To reflect previously
(13) Parking Capital Improvement! approved FEMA funds for
Parking Structure #7 the Parking Structure #7.
TORCA (14) Non-Departmental/All Other $10,973 To appropriate the required
Transactions funding for Administrative
Indirect charges in FY04-05
TORCA (14) Community and Economic $919,673 To appropriate available
Development Capital citywide housing trust funds
Improvement! TORCA for affordable housing
Affordable Housing Trust projects.
Fund
TOTAL TORCA (14) $930.646
LOW/MODERATE
INCOME HOUSING
REDEVELOPMENT
(15)
Community and Economic
Development Capital
Improvement! Low/Mod
Income Housing
$215.200 To appropriate additional
available funds for low and
moderate income housing
projects.
A-13
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division/Proiect Amount Reason
Earthquake Non Departmental/ All Other $210,000 To increase 20% pass-
Recovery Transactions through payments to other
Redevelopment agencies due to additional
Fund (17) tax increment revenues.
Earthquake Non-Departmental/ Interfund $335,900 To increase the transfer to
Recovery Transactions the Parking Authority Fund
Redevelopment according to the Civic Center
Fund (17) Parking Bond schedule.
TOTAL $545.900
EARTHQUAKE
RECOVERY
REDEVELOPMENT
FUND (17)
Miscellaneous Non-Departmental! All Other ($34,354) To adjust the LLEBG grant
Grants (20) Transactions budget to reflect available
funding.
Miscellaneous Public Safety Capital $523,392 To appropriate grant funds
Grants (20) Improvement/ Communication from FEMA and Homeland
System Replacement - Fire Security for the Fire
Communication System
Replacement Project.
Miscellaneous Wastewater and Water $289,300 To appropriate funds for the
Grants Fund (20) Capital Improvement/ Water Water System Improvements
System Improvements project pursuant to an
Environmental Protection
Agency's order,
Miscellaneous Non-Departmental/ Interfund $7,355 To increase reimbursement
Grants (20) Transactions to the General Fund for
library grants.
TOTAL $785.693
MISCELLANEOUS
GRANTS FUND (20)
WATER (25) Wastewater and Water $236.700 To appropriate funds for the
Capital Improvement/ Water Water System Improvements
System Improvements project pursuant to an
Environmental Protection
Agency's order,
SOLID WASTE Environmental and Public $600.000 To appropriate additional
MANAGEMENT (27) Works Management/ Solid funds for dump fees due to
Waste Management rate and tonnage increases,
A-14
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division/Proiect Amount Reason
CIVIC AUDITORIUM Recreation and Cultural $280.000 To appropriate funds for the
(32) Capital Project/ Civic Parking replacement of parking
Access and Revenue equipment in the Civic
Equipment Replacement Auditorium parking lot.
Cable City Manager/ Cable $123,859 To appropriate funds for as-
Communications Television Administration needed employees'
(51 ) retirement (+$4,100) and
office rent (+$119,759).
Cable Non-Departmental/ Interfund ($123,859) To increase subsidy from the
Communications Transactions General Fund for retirement
(51 ) (-$4,100) and office rent
(-$119,759),
SUBTOTAL CABLE SO
COMMUNICATIONS
(51)
VEHICLE General Government Capital $60.000 To reflect contributions from
MANAGEMENT (54) Project/ Vehicle Replacement the General Fund for the
Program purchase of new vehicles for
the implementation of the
matrix recommendations.
INFORMATION
TECHNOLOGY
REPLACEMENT
AND SERVICES
(55)
General Government Capital
Project/ Computer
Replacement Program
$164.290 To reflect contributions from
the General Fund for the
purchase of new software
application (+$150,000) and
for the purchase of new
computers for the
implementation of the matrix
recommendations
(+$14,290).
BUS SELF-
INSURANCE (57)
Non-Departmental/ Bus Self-
Insurance
$485.000 To appropriate funds for
claims settlement.
PARKING
AUTHORITY (77)
Non-Departmental! Interfund
Transactions
($335.900) To adjust the transfer from
the Earthquake Recovery
RDA Fund according to the
Civic Center Parking Bond
schedule.
A-15
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
Fund
Department!Division/Proiect
Amount
EXHIBIT A2
Reason
The following appropriation changes result from MOU requirements, All appropriations are financed from
each fund's available fund balance,
Beach (11) Environmental and Public
Works Management! Beach
Maintenance
Disaster Relief (13) Environmental and Public
Works Management! Civil
Engineering and Architecture
Water (25) Environmental and Public
Works Management! Water
Solid Waste Environmental and Public
Management (27) Works Management! Solid
Waste Management
Solid Waste Environmental and Public
Management (27) Works Management! Street
Sweeping
Solid Waste Environmental and Public
Management (27) Works Management!
Recycling
Pier (30) Police/ Harbor Unit
Pier (30) Resource Management!
Economic Development
Wastewater (31) Environmental and Public
Works Management!
Wastewater
Wastewater (31) Environmental and Public
Works Management!
Environmental Programs
Civic Auditorium (32) Community & Cultural
Services/ Civic Auditorium
Airport (33) Resource Management!
Airport
Cemetery (37) Environmental and Public
Works Management!
Cemetery
Cable City Manager/ Cable TV -
Communications Administration
(51)
A-16
$46,100
$31,900
$174,000
$75,200
$243,400
$16,200
$10,800
$84,900
$23,800
$61,800
$193,800
$137,100
$13,900
$44,400
Fund
Vehicle Management
(54)
Workers'
Compensation (59)
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Department!Division/Project
Environmental and Public
Works Management! Fleet
Management
Reason
Amount
$96,200
City Manager/ Risk
Management
$20,300
The following changes are to re-appropriate FY2003-04 funds for goods and services ordered in FY2003-04
but which will be paid for in FY2004-05.
Water (25)
Solid Waste
Management (27)
Solid Waste
Management (27)
Pier (30)
Pier (30)
Wastewater (31 )
Wastewater (31)
Civic Auditorium (32)
Airport (33)
Cemetery (37)
Big Blue Bus (41)
Big Blue Bus (41)
Environmental and Public
Works Management! Water
$14,980
Environmental and Public
Works Management! Solid
Waste Management
$6,501
Environmental and Public
Works Management!
Recycling
$2,625
Police/ Harbor Unit
$12,149
Resource Management!
Economic Development
$55,307
Environmental and Public
Works Management!
Wastewater
$139,638
Environmental and Public
Works Management!
Environmental Programs
$570,223
Community and Cultural
Services/ Civic Auditorium
$20,163
Resource Management!
Airport
$45,557
Environmental and Public
Works Management!
Cemetery
$9,803
Big Blue Bus/ Special
Services
$514,188
Big Blue Bus/ Transit
Executive
$46,418
A-17
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
Fund Department/Division!Project Amount Reason
Big Blue Bus (41) Big Blue Bus! Transit $9,248
Programs
Big Blue Bus (41) Big Blue Bus! Transit $47,560
Customer Relations
Big Blue Bus (41 ) Big Blue Bus! Transit $50,841
Maintenance
Big Blue Bus (41) Big Blue Bus! Transit Services $3,793
Big Blue Bus (41) Big Blue Bus! Transit Safety $30,820
and Security
Comprehensive Self Non-Departmental! $3,203
Insurance (56) Comprehensive
Automobile Self Non-Departmental! $9,584
Insurance (58) Automobile
Workers' City Manager! Risk $11,603
Compensation Self Management
Insurance (59)
Workers' Non-Departmental! Workers' $16,425
Compensation Self Compensation
Insurance (59)
A-18
PROPOSED FY2004-05 MID-TERM REVENUE,
EXPENDITURE and BALANCE SHEET CHANGES
EXHIBIT A2
III. BALANCE SHEET CHANGES
Fund
Department/Division/Proiect
Amount
Reason
The following technical adjustments reflect the release of funds se-aside on the balance sheet for projects and
programs anticipated to begin in FY2004-05:
GENERAL (01) Balance Sheet Transfer
$5,090,367 To release funds from
designated fund balance for
youth employment
programming (+$20,000), 2,0
FTE Trades Intern positions
(+$57,193), 20th Street and
Cloverfield Boulevard
Improvement project
(+$540,000), Virginia Avenue
Park Expansion project
(+$187,000) and (+$100,000),
Library Expansion project
(+$1,393,869), parking
equipment replacement for
Civic lot (+$280,000), Matrix
implementation (+$500,000),
and State budget actions
reducing local revenues
(+2,012,305).
BEACH Balance Sheet Transfer
RECREATION (11)
$10.000 To release funds from
designated fund balance for
the Lifeguard Headquarter
refurbishment project.
OCEAN PARK Balance Sheet Transfer
REDEVELOPMENT
PROJECT FUND
(18)
(.$501.288\ Repayment of a portion of
CDBG Loans from prior years,
CDBG FUND (19) Balance Sheet Transfer
$501.288 Repayment of a portion of
CDBG Loans from prior years.
A-19
Fund
General
General
General
General
General
General
General
General
EXHIBIT A3
PROPOSED FY2004-05 MID-TERM BUDGET CHANGES
with NO NET BUDGET IMPACT
Department
Salaries &
Waaes
Net
Chanae
Supplies &
Expenses
Capital
Outlav
Council
$91,015
$165,415
$74,400
$0
Transfer employee fringe benefits to Salaries and Wages and council contingency to Supplies and
Expenses from the Non-departmental.
City Manager
$946,067
$2,105,164
$0
$1,159,097
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Records and Election Services
. $221,193
$221,193
$0
$0
Transfer employee fringe benefits to Salaries and Wages from the Non-departmental.
Finance
$975,455
$1,061,730
$2,037,185
$0
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
City Attorney
$1,183,419
$0
$1,183,419
$0
Transfer employee fringe benefits to Salaries and Wages from the Non-departmental.
Human Resources
$358,094
$477,294
$119,200
$0
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Planning and
Community Development
$2,121,913
$0
$2,227,606
$105,693
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Police
$13,046,037
$0
$13,046,037
$0
Transfer employee fringe benefits to Salaries and Wages from the Non-departmental.
A-20
Fund
General
General
General
General
General
General
EXHIBIT A3
PROPOSED FY2004.05 MID-TERM BUDGET CHANGES
with NO NET BUDGET IMPACT
Department
Salaries &
Waaes
Net
Change
Supplies &
Expenses
Capital
Outlav
Fire
$5,084,341
$0
$0
$5,084,341
Transfer employee fringe benefits to Salaries and Wages from the Non-departmental.
Community and Cultural Services $3,065,816
$52,600
$0
$3,118,416
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Library
$1,094,548
$1,094,548
$0
$0
Transfer employee fringe benefits to Salaries and Wages from the Non-departmental.
Environmental and Public
Works Management
$114,000
$2,175,435
$2,061,435
$0
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Resource Management
$584,604
$609,404
$24,800
$0
Transfer employee fringe benefits to Salaries and Wages and program budgets responsible by the
Department to Supplies and Expenses from the Non-departmental.
Non-Departmental
($30,833,937) ($2,711,520)
($33,545,457)
$0
Transfer employee fringe benefits and departmental program budgets to respective departments.
A-21
EXHIBIT B1
See Adopted Resolution No.1 0017 (CCS)
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Big Blue Bus Transit Executive 1.0 FTE permanent
Assistant Director of
Transit Programs and
Business Services
Big Blue Bus Transit Programs 1.0 FTE permanent
Transit Programs and
Business Services
Manager
Big Blue Bus Transit Programs 1.0 FTE permanent 1.0 FTE permanent
Transit Revenue Fiscal Staff Assistant I
Assistant I
Big Blue Bus Transit Customer 6.0 FTE permanent 6.0 FTE permanent
Relations Customer Services Customer Services
Representative Assistant
Big Blue Bus Transit 1.0 FTE permanent 1.0 FTE permanent
Maintenance Administrative Analyst- Technical Staff Assistant
Transit Maintenance
Big Blue Bus Transit 16.0 FTE permanent 16.0 FTE permanent
Maintenance Transportation Mechanic Transportation Mechanic
I
Big Blue Bus Transit 25.0 FTE permanent 25.0 FTE permanent
Maintenance Transportation Mechanic Transportation Mechanic
II
Big Blue Bus Transit Services 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Assistant II Assistant III
Big Blue Bus Transit Services 3.0 FTE permanent 3.0 FTE permanent
Transit Operations Staff Transit Operations
Assistant Assistant
City Manager Information 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Systems Assistant III Assistant II
City Manager Information 1.0 FTE permanent 1.0 FTE permanent
Systems Technical Staff Assistant Technical Staff Assistant
II
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
City Manager Risk Management 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Assistant IV Assistant III
Community and Open Space 1.0 FTE permanent 1.0 FTE permanent
Cultural Services Management Senior Irrigation Irrigation Crew Leader
Technician
Community and Open Space 1.0 FTE permanent 1.0 FTE permanent Parks
Cultural Services Management Mechanic I Equipment Technician
Community and Open Space 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Cultural Services Management Assistant III Assistant II
Community and Open Space 4.0 FTE permanent 4.0 FTE permanent
Cultural Services Management Senior Groundskeeper Grounds Maintenance
Crew Leader
Community and Civic Auditorium 1.0 FTE permanent Staff 1 .0 FTE permanent Staff
Cultural Services Assistant III Assistant II
Environmental and Civil Engineering 1.0 FTE permanent 1.0 FTE permanent
Public Works and Architecture Public Works Inspector Senior Public Works
Management Inspector
Environmental and Street 1.0 FTE permanent 1.0 FTE permanent
Public Works Maintenance Maintenance Worker 1- Construction Worker
Management Asphalt
Environmental and Street 2.0 FTE permanent 2.0 FTE permanent
Public Works Maintenance Maintenance Worker 11- Equipment Operator II
Management Asphalt
Environmental and Solid Waste 1.0 FTE permanent 1.0 FTE permanent
Public Works Management Maintenance Worker I Maintenance Helper
Management
Environmental and Street Sweeping 1.0 FTE permanent 1.0 FTE permanent
Public Works Maintenance Worker I Maintenance Crew
Management Leader
Environmental and Street Sweeping 7.0 FTE permanent 7.0 FTE permanent
Public Works Maintenance Worker I Equipment Operator I
Management
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Environmental and Street Sweeping 1.0 FTE permanent 1.0 FTE permanent Staff
Public Works Maintenance Worker I Assistant II
Management
Environmental and Street Sweeping 1.0 FTE permanent 1.0 FTE permanent
Public Works Grounds Maintenance Custodian I
Management Worker
Environmental and Street Sweeping 3.0 FTE permanent 3.0 FTE permanent
Public Works Maintenance Worker I Custodian I
Management
Environmental and Facilities 1.0 FTE permanent 1.0 FTE permanent
Public Works Management Maintenance Worker I Construction Worker
Management
Environmental and Facilities 1.0 FTE permanent 1.0 FTE permanent
Public Works Management Plumbing Crew Leader Plumber Crew Leader
Management
Environmental and Facilities 1.0 FTE permanent 1.0 FTE permanent
Public Works Management Administrative Analyst Administrative Analyst-
Management Maintenance
Management
Environmental and Fleet 4.0 FTE permanent 4.0 FTE permanent
Public Works Management Mechanic I Mechanic
Management
Environmental and Fleet 11.0 FTE permanent 11.0 FTE permanent
Public Works Management Mechanic II Mechanic
Management
Environmental and Beach 1.0 FTE permanent 1.0 FTE permanent
Public Works Maintenance Custodian I Custodian II
Management
Environmental and Beach 3.0 FTE permanent 3.0 FTE permanent
Public Works Maintenance Maintenance Worker I Maintenance Worker
Management
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Environmental and Cemetery 1.0 FTE permanent 1.0 FTE permanent
Public Works Equipment Operator I Irrigation Technician
Management
Environmental and Environmental 1.0 FTE permanent 1.0 FTE permanent
Public Works Programs Lead Hazardous Hazardous Materials
Management Materials Technician Technician
Environmental and Water 1.0 FTE permanent 1.0 FTE permanent
Public Works Equipment Operator I Equipment Operator II
Management
Environmental and Water 1.0 FTE permanent 1.0 FTE permanent
Public Works Equipment Operator II Equipment Operator III
Management
Environmental and Water 5.0 FTE permanent 5.0 FTE permanent
Public Works Maintenance Worker 11- Water Maintenance
Management Water Worker
Environmental and Water 2.0 FTE permanent 2.0 FTE permanent
Public Works Utilities Billing Specialist Utilities Billing Specialist
Management I
Environmental and Water 1.0 FTE permanent 1.0 FTE permanent
Public Works Utilities Billing Specialist Utilities Billing Specialist
Management II
Environmental and Water 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Public Works Assistant III Assistant II
Management
Finance Financial 3.0 FTE permanent 3.0 FTE permanent
Operations Financial Operations Fiscal Staff Assistant II
Assistant
Human Resources Human 1.0 FTE permanent 1.0 FTE permanent
Resources Human Resources Human Resources Staff
Receptionist Assistant
Library Administration 1.0 FTE permanent 1.0 FTE permanent
and Facilities Library Building Building Systems
Technician Technician
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Library Administration 1.0 FTE permanent 1.0 FTE permanent
and Facilities Lead Library Inspector Library Services Officer
Library Administration 1.0 FTE permanent 1.0 FTE permanent
and Facilities Library Inspector Library Services Officer
Planning and City Planning 1.0 FTE permanent Staff 1.0 FTE permanent
Community Assistant III Records Assistant
Development
Planning and Transportation 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Community Management Assistant III Assistant II
Development
Planning and Traffic Operations 4.0 FTE permanent 4.0 FTE permanent
Community Traffic Painter Assistant Traffic Painter
Development
Police Administrative 1.0 FTE permanent 1.0 FTE permanent
Services Mechanic I Police Fleet Maintenance
Coordinator
Police Administrative 1.0 FTE permanent 1.0 FTE permanent
Services Criminal Investigations Criminal Investigations
Analyst Support Specialist
Police Administrative 1.0 FTE permanent 1.0 FTE permanent
Services Fiscal Staff Assistant I Fiscal Staff Assistant II
Police Administrative 1.0 FTE permanent Staff 1.0 FTE permanent
Services Assistant III Police Personnel
Services Technician
Police Operations 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Assistant III Assistant II
Police Operations 1.0 FTE permanent Staff 1 .0 FTE permanent
Assistant II Switchboard Operator
Police Operations 17.0 FTE permanent 17.0 FTE permanent
Communications Communications
Operator II-Police Operator -Police
EXHIBIT B2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Police Criminal 1.0 FTE permanent 1.0 FTE permanent
Investigations Transcriber Typist Identification Technician
Records and Support Services 1.0 FTE permanent Mail 1.0 FTE permanent Mail
Election Services Courier I Courier
Records and Support Services 1.0 FTE permanent Mail 1.0 FTE permanent Mail
Election Services Courier II Courier
Resource Housing and 1.0 FTE permanent Staff 1.0 FTE permanent Staff
Management Redevelopment Assistant III Assistant II
Resource Economic 2.0 FTE permanent 2.0 FTE permanent Pier
Management Development Maintenance Worker II Maintenance Worker
Resource Economic 1.0 FTE permanent 1.0 FTE permanent
Management Development Administrative Staff Business Assistant
Assistant - Economic
Development
Resource Economic 1.0 FTE permanent 1.0 FTE permanent
Management Development Senior Administrative Senior Administrative
Analyst - Special Analyst - Economic
Projects Development
Resource Economic 1.0 FTE permanent 1.0 FTE permanent
Management Development Senior Administrative Senior Administrative
Analyst - Real Estate Analyst - Economic
Development
Resource Airport 1.0 FTE permanent 1.0 FTE permanent
Management Airport Maintenance Airport Maintenance
Worker Crew Leader
Resource Airport 1.0 FTE permanent 1.0 FTE permanent Noise
Management Airport Noise Abatement Management Operations
Operations Assistant Assistant
Resource Airport 1.0 FTE permanent 1.0 FTE permanent Noise
Management Noise Operations Management Operations
Technician Assistant
Exhibit C
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004-05 & Beyond
Jobs
. The City's Trades Intern program was increased from 6 to 8 positions. This
intensive program targets at-risk older youth and combines job training and
experience in skilled positions, counseling and school continuation through the
Regional Occupation Program
. Staff is contacting experienced County funded job development and preparation
programs to determine if services can be offered in Santa Monica.
Neighborhood Appearance
. City crews paid special attention to removing discarded goods from alleys,
prompt graffiti removal and tree trimming in the neighborhood.
. An assessment of street and alley lighting has been completed by Police and
EPWM and capital improvements will be proposed in the 2005/06 budget
following community input in spring 2005.
. Funding sources have been identified for streetscape improvements on 20th
Street, steps are underway to secure commitments from Caltrans and MT A, and
a design will be finalized following community input in spring 2005.
. The expanded Virginia Avenue Park is now scheduled to open in Fall 2005.
Arts Programming and Library Services
. In addition to ongoing arts programming at PAL, the Santa Monica Museum of
Art will offer a two-week spring break arts experience for teens at Fairview
Branch Library.
· Fairview Branch Library continues neighborhood and bilingual outreach, working
with Head Start, Reading is Fundamental and SMMUSD Infant and Family
Support programs. Homework assistance with Turor.com is provided.
1
Exhibit C
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004-05 & Beyond
Public Safety
. The SMPD Community Service Program for Youth, an intervention program for
first offenders, takes referrals from Juvenile Court and City Youth Services
investigators to perform community service.
. The Neighborhood Service Area Coordinator (NSAC) officers for the
neighborhood attend meetings of PNA, PYFC, PT A, and Community Violence
Prevention Coalition and work with other City departments to correct unsafe
conditions observed or reported.
. We Tip, a call-in program that allows residents to identify public safety threats
anonymously was implemented to reduce fear of reprisal.
. The City Manager and Police Chief continue to work with the Superintendent of
Schools to identify and implement strategic responses to the violent incident in
the area of Edison Language Academy.
. An intensive police overtime detail during peak activity hours is deployed to the
neighborhood.
Community Engagement
. Two Police Citizen Academy classes, a Spanish-language Police Citizen
Academy class, a Junior Police Academy, and three Leadership courses on
general municipal topics of interest have involved 150 participants from the
community.
. The City web site was redesigned for improved navigation and access to
information for the public.
. Technology to display and index closed captions on the streaming videos of the
City Council and Planning Commission meeting sessions was upgraded and
streaming video sessions archived to provide on demand playback services by
the public.
. Expanded election programming was provided on City TV.
. Channel 20 was soft-launched to continuously rerun meetings of the City
Council, Planning Commission, Rent Control Board and School Board.
2
Exhibit C
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004-05 & Beyond
· A community meeting is being planned for February to bring together neighbors,
school and college representatives, business representatives, social service
grantees and other interested community members to define strategies for
reducing gang violence in Santa Monica.
Community Engagement
· The Sustainable City Task Force has been appointed by City Council and is
working on an implementation plan with the assistance of an advisory team
composed of city staff.
· "Green building" techniques and urban runoff will be addressed during the Land
Use Element/Zoning Ordinance process.
City Construction Projects
· Staff encourages the use of environmentally sensitive ("green") building materials
and systems in affordable housing developments by including a "Green Building"
checklist in loan application packages and in development practices related to
energy efficiency; landscaping; framing and carpentry; indoor air quality; and
other building systems and materials.
· The Main Library is expected to qualify for Silver LEED certification and will be a
demonstration site for sustainable building methods. Facility tours, sustainable
feature displays and handouts and postings through the Library website will help
to educate the public on sustainability practices. The Library's resource
collection on sustainability and the creation of custom web links will improve
access to sustainability resources.
· The designs for the Virginia Avenue Park expansion and Big Blue Bus Campus
expansion should qualify the projects for Silver LEED certification. Other projects
in progress that are expected to achieve a level of LEED certification are the
Civic Center Parking Structure and the Civic Auditorium HV AC replacement.
3
Exhibit C
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004.05 & Beyond
. The public process for a "beach greening" project will occur in the latter part of
FY 04-05. Site design is underway for the project with turf block installation,
security and maintenance issues being evaluated for long-term sustainability.
Funding for the project has been obtained through a grant from the State.
City Operational Practices
. The Ashland Demonstration Garden project between Neilson and Barnard Ways
is being designed to demonstrate efficient irrigation, drought tolerant and native
planting, and best practices for care and maintenance. Public outreach has been
conducted and input will be included in design plans.
. Integrated Pest Management practices are used in all parks. Landscape fabric
was installed in Joslyn Park to retard weed growth and eliminate the need for the
use of herbicides.
. Maintenance of landscaping at the new Main Library will be aided by the 200,000
gallon cistern located below the parking structure. This feature is designed to
collect rain and landscape irrigation water at the site. The collected water will be
filtered and re-used for irrigation.
. City staff and teachers from SMMUSD worked on developing Web resources to
support the Sixth Grade curriculum on Earth Sciences.
. Median and open space landscaping irrigation is managed by a centralized
system using weather-based programs to create greater efficiencies and more
targeted irrigation.
. A competitive grant program which provides partial funding for new or remodeled
innovative garden designs that demonstrate sustainable practices was initiated
and first awards announced.
Housing
· The maximum number of Vouchers authorized by HUD are leased and the
number of tenants housed through the Shelter Plus Care Program has increased
by 10%. The number of vouchers approved for transitional housing under the
HOME funded program has been increased from 12 to 29.
4
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004-05 & Beyond
Exhibit C
Legislative Advocacy
· COG advocacy for light rail to the Westside is underway and Council selected a
city representative to the Expo construction Authority Board. Efforts will continue
to secure Phase 2 to Santa Monica funding.
Training
· Interdepartmental planning for customer service training began in September and
efforts are underway to identify appropriate training opportunities.
Process Improvements
· Improvements recommended by the Matrix Evaluation for all participating
departments are underway. Counter service is provided five days per week.
Staff has reduced the number of sets of plans required for permit processing, and
reduced turn-around time for single family plan checks. The Fire Department
now has a voice mail scheduling program for fire inspections and now accepts
credit card payments for permits.
· Automation of permitting applications has been enhanced and a customer
queuing system is being implemented.
· Film permits can be obtained five days per week, every week.
· Parking tickets can be paid five days per week, every week.
· Utility payments can be made five days per week, every week.
5
Exhibit C
COMMON WORK OBJECTIVES
Status of Work Plan for FY2004-GS & Beyond
· A 10,000 Steps Campaign to promote an active living and healthy aging
campaign will be launched in May at the Santa Monica festival. The campaign
includes designating monthly walks of interest throughout the City and promoting
them through calendars, maps, City TV, the Web site, SeaScape and other
means.
· The Library promotes and provides fliers, brochures, class announcements for
city recreational and fitness programs, and maps of bikeways. It provides a wide
variety of materials on healthy living including more than two dozen magazines
covering health, fitness, and sports; a large collection of books and videos on
every aspect of nutrition, physical fitness, and exercise; and Health & Wellness
Resource Center online database. The Library promotes its collections on these
topics with book and multi-media displays such as the Health, Diet and Fitness
display scheduled for January 2005. A "Healthy Lifestyles" section in the Health
& Medicine section of the Library Web Resources site features City resources
and other Websites that promote healthy living.
· The Land Use and Circulation Element update will emphasize pedestrian and
bicycle opportunities citywide.
· Bicycle parking areas for customers and bicycle storage for staff has been
included in the new Main Library.
· The Ken Edwards Center will feature an Active Living educational display and
Library resource listing for Spring.
6
EXHIBIT 0
ROLLING BIENNIAL BUDGET PROCESS
FIRST BIENNIUM
FY2005/06 FY2006/07
SECOND BIENNIUM
FY2007/08 FY2008/09
JANUARY 2005
Receive Community Priorities
Public Input and Council Direction
JANUARY - MAY 2005
Prepare Proposed Budgets
MAY 2005
Hold Council Budget Workshops
JUNE 2005
Hold Public Hearing On
Proposed Budgets
Adopt Approve
JUNE 2005
JANUARY 2006
Receive Update
On Community
Priorities
MARCH - MAY 2006
Prepare Budget
Adjustments
Hold Budget
Workshop
Hold Public Hearing
Adopt
MAY 2006
JUNE 2006
JUNE 2006
JANUARY 2007
Receive Community Priorities
Public Input and Council Direction
JANUARY - MAY 2007
Prepare Proposed Budgets
MAY 2007
Hold Council Budget Workshops
JUNE 2007
Hold Public Hearing
On Proposed Budgets
JUNE 2007
Adopt
Approve
JANUARY 2008
Receive Update on
Community Priorities
MARCH - MAY 2008
Prepare Budget
Adjustments
MAY 2006
Hold Budget
Workshop
JUNE 2006
Hold Public Hearing
JUNE 2008
Adopt