SR-202-002 (23)
F:\FINANCE\BUDGET\YEBUDREV\0203\SRYE03.DOC
Council Meeting: October 28, 2003
<6A
OCT 2 8 2003
Santa Monica, California
TO:
Mayor and City Council
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM:
City Staff
SUBJECT: Adoption of Fiscal 2002-03 Year-End Budget and Fiscal Year 2003-04 Budget
Changes; and Resolution Establishing Various New Classifications and Salary
Rates.
Introduction
This report recommends Council approval of final year-end budget changes for FY 2002-03
and changes necessary to further implement the FY 2003-04 budget.
Fiscal Year 2002-2003
1. Previously Approved Revisions to the FY 2002-03 Revenue & Expenditure Budgets
Details of previously approved revenue and expenditure budget changes that occurred
since January 1, 2003 are listed at Exhibit A 1-4. Changes approved for the period of July
1, 2002 through December 31, 2002 were reported to Council as part of the Mid-Year
Budget Report.
2. Proposed Budget Changes
The proposed budget changes to the FY 2002-03 Revised Budget are described in Exhibit
B1. Additional year-end budget changes, having no net impact on the budget, necessary
to ensure that departmental budgets are balanced to the major account group (Salaries
1 -
~A
OCT 2 8 2003
and Wages, Supplies and Expenses, and Capital Outlay) appropriation level within a
department by fund, are indicated at Exhibit B2.
The FY 2002-03 budget changes detailed at Exhibit B1 recognize actual expenditures
incurred prior to June 30, 2003. The Exhibit includes appropriation requests for projects
that have been previously approved but not funded, such as the purchase and installation
of citywide parking meters and the acquisition of parking structures 1-6. Also included are
technical adjustments to the Wastewater and Big Blue Bus Funds for full funding of
existing capital improvement projects. All these changes will be reported in conjunction
with submission of the City's Comprehensive Annual Financial Report (CAFR) for
FY 2002-03 in December 2003.
3. Financial Outlook
The City is in the process of closing FY2002-03. Conrad and Associates, in their first audit
engagement with the City, is conducting the FY2002-03 audit. The audit will identify
certain one-time accounting adjustments that will increase fund balance. Staff anticipates
savings from efficiencies and economies undertaken in the course of FY2002-03. These
results will likely exceed one-time savings and revenue realization identified last year.
There remains great uncertainty regarding measures that the new governor and the State
legislature will propose to correct deficiencies in the budget for California's current fiscal
year, as well as strategies to return the State to responsible fiscal practices. More
information about the State' fiscal outlook and the City's financial position should be
2
available by January, when Council considers the Mid-Year 2003-04 Budget. At that time,
staff will review revenue realities, community priorities and the adequacy of the proposed
financial plan for FY2004-05.
Fiscal Year 2003-2004
1. Proposed Budget Changes
Various FY 2003-04 budget changes, detailed at Exhibit C, are proposed. These changes
are necessary to reflect information not available when the City's budget was adopted in
June 2003, and to make technical changes and corrections necessary for further budget
implementation. The changes are consistent with the goals and objectives outlined in the
FY 2003-04 Adopted Budget.
The FY 2003-04 General Fund budget changes detailed at Exhibit C result in the projected
General Fund June 30, 2004 balance as shown below:
Adopted Revised Estimated
FY 2003-04 Recommended FY 2003-04 Actual
Budaet Chanaes * Budaet FY 2003-04
6/30/03 Estimated
Actual Fund Balance $16,700,000 $ -0- $ 16,700,000 $ 16,700,000
Plus Revenues 170,765,565 155,792 170,921,357 170,921,357
Less Expenditures 174,716,433 477,224 175,193,657 175,193,657
Balance Sheet Transfers 4,350,868 10,000 4,360,868 4,360,868
Use of FY2001/02 Savings $311,432
06/30/04 Budgeted $17.100.000
Fund Balance $17.100.000 ($311.432) $ 16.788.568
-3
*Significant expenditure appropriations include improvements to the permit processing center and
code enforcement office, reclassification of grant funds, purchase of new software programs plus,
ADA improvements and fiber optic network connections at the Santa Monica Swim Center.
Budget changes associated with other funds detailed at Exhibit C do not significantly
change the projected June 30, 2004 fund balances for those funds as presented in the
Adopted City Budget for FY 2003-04
2. Personnel Actions
Included at Exhibit 01 is a resolution revising salaries for various positions. These salary
changes result from an analysis of similar positions in comparable cities and internal equity
factors. Included at Exhibit D2 is a listing of position and classification changes, which
have been reviewed and approved by the City Manager, Human Resources Director and
Personnel Board. Costs associated with these changes will be absorbed and will not
require budget changes.
Recommendations
It is recommended that:
a) The CityCouncil, Redevelopment Agency and Parking Authority approve the budget
changes detailed in Exhibits B 1-2 and C; and
b) The City Council adopt Exhibit 01 establishing various new classifications and salary
rates
Prepared by: Susan E. McCarthy, City Manager
Gordon Anderson, Assistant City Manager
Mona Miyasato, Assistant to the City Manager - Management Services
Steve Stark, Director of Finance
Janet Shelton, Budget Manager
-4
Kathy Chang, Principal Budget Analyst
Annette Morales, Senior Budget Analyst
Prema Krishnan, Senior Budget Analyst
David Carr, Acting City Treasurer
Bill Jias, Senior Accountant
Karen Bancroft, Director of Personnel
Attachments: Exhibit A 1 - FY 2002-03 Previously Approved Revisions and Proposed
Year-End Changes to Revenue Budget for the Period 1/1/03 -
6/30/03
Exhibit A2 - Explanation of Previously Approved Revenue Budget Revisions
for the Period 1/1/03 - 6/30/03
Exhibit A3 - FY 2002-03 Previously Approved Revisions and Proposed
Year-End Changes to Expenditure Budget for the Period
1/1/03-6/30/03
Exhibit A4 - Explanation of Previously Approved Expenditure Budget
Revisions for the Period 1/1/03 - 6/30/03
Exhibit B1 - Summary of Proposed FY 2002-03 Revenue, Expenditure
Budget and Balance Sheet Changes
Exhibit B2 - Summary of Proposed (No Net Budget Impact) FY 2002-03
Budget Changes Requiring City Council Approval for the Period
1/1/03 - 6/30/03
Exhibit C - Summary of Proposed FY 2003-04 Revenue, Expenditure
Budget and Balance Sheet Changes
Exhibit D1 - Resolution Revising Salaries for Various Positions
Exhibit D2 - Listing of Position and Classification Changes
-5
EXHIBIT A1
CITY OF SANTA MONICA
FY 2002-03 PREVIOUSLY APPROVED REVISIONS AND
PROPOSED YEAR-END CHANGES TO REVENUE BUDGET
FOR THE PERIOD 1/1/03 - 6/30/03
Previously
Approved
Revised Revisions to Proposed
Revenue Revenue Budget Revenue
Budget (1/1/03 - Year-End Budget
Fund as of 1/1/03 6/30/03) Budget Changes* 6/30/03
General 01 $ 170,432,211 $ 101,555 $ 26,492 $ 170,560,258
Beach 11 5,010,820 145,194 0 5,156,014
Miscellaneous Grants 20 8,592,702 362,511 0 8,955,213
Wastewater 31 11,932,200 80,000 0 12,012,200
Gas Tax 43 1,907,939 400,000 0 2,307,939
Information Technology 55 1,524,299 36,200 0 1,560,499
Services & Replacement
All Other Funds (Excluding 154,409,931 0 0 154,409,931
Disaster Relief Fund
Total (Gross) $ 353,810,102 $ 1,125,460 $ 26,492 $ 354,962,054
Less Reimbursements
and Transfers (30,002,237) (36,200) (30,038,437)
Total (Net) $ 323,807,865 $ 1,089,260 $ 26,492 $ 324,923,617
Disaster Relief Fund 13 $ 20,681,600 $ 0 $ 0 $ 20,681,600
* See Exhibit B for detail on the budget changes reflected in this column.
A-1
EXHIBIT A2
EXPLANATION OF PREVIOUSLY APPROVED REVENUE BUDGET
REVISIONS FOR THE PERIOD 1/1/03 .6/30/03
Council Agenda
Session Item
Date Number Description/Fund Amount
1/14/03 1H California Energy Commission incentives to $ 125,087
finance the installation of photovoltaic (solar
electric) generation systems at three
SMMUSD school sites. (Fund 20 -
Miscellaneous grants)
2/25/03 8A Midyear Budget Review Changes
(Fund 01 - General) (3,820)
(Fund 11 - Beach) 145,194
(Fund 20 - Miscellaneous Grants) 237,424
(Fund 31 - Wastewater) 80,000
Subtotal - Midyear Changes 458,798
2/25/03 1F State of California Office of Traffic Safety 90,000
(OTS) grant to fund a multi-year traffic safety
program, entitled CREATE (Commumity
Resource, Education And Traffic Enforcement-
Safety Program) (Fund 01 - General)
2/25/03 11A Establishment of Preferential Parking Zone G 15,375
(Fund 01 - General)
3/25/03 1C County Highways-through-Cities grant 400,000
revenues to be used for Street Resurfacing
Project. (Fund 43 - Gas Tax)
Administrative Actions
Funds received from various funds as 36,200
contributions required for the purchase of
computers and related equipment.
(Fund 55 - Infor. Tech. Replace. & Services)
Total (Gross) $ . !,_'L2l>!i~Q_
Less Reimbursements and Transfers (36,200)
Total (Net) $ 1,Q89,2~6Q
A-2
CITY OF SANTA MONICA FY2002-03 PREVIOUSLY APPROVED REVISIONS
AND PROPOSED YEAR-END CHANGES TO
EXPENDITURE BUDGET FOR THE PERIOD 1/1/03 - 6/30/03
EXHIBIT A3
Previously Approved
Revised Revisions and Proposed
Expenditure Administrative Changes to Proposed Year Expenditure
Budget Expenditure End Budget Budget
FUND as of 1/1/03* Budget 1/1/03 - 6/30/03 Changes** 6/30/03
01 General ($4,455,010) $2,885,010 $ 306,395,974
04 Special Revenue Source 6,666,214 0 18,523,881
11 Beach Recreation (503,529) 0 6,395,601
12 Housing Authority 0 0 11,715,000
14 TORCA 5,744,791 0 10,438,314
15 Low/Moderate Income Housing (739,515) 1,203,798 15,002,607
16-18 Redevelopment (1,549,615) 4,425,670 51,249,994
19 CDBG (1,692,011 ) 350,775 7,754,022
20 Miscellaneous Grants (1,667,028) 0 27,833,806
21 Asset Seizure (1 ) 0 629,419
22 Citizens' Option for Public Safety 0 2,063 177,233
25 Water (1,018,615) 428,136 26,559,906
27 Solid Waste Management 104,345 0 15,827,412
30 Pier 52,000 0 6,926,852
31 Wastewater (11,038,009) 2,619,042 33,353,256
32 Civic Auditorium (243,391 ) 0 3,755,733
33,52 Airport/Special Aviation 330 0 6,361,929
34 Stormwater Management 0 0 3,062,371
37 Cemetery 23,763 3,673 1,658,878
41 Big Blue Bus (1,009,957) 8,001,699 148,729,063
43 Gas Tax 338,810 0 2,529,380
44 SCAQMD AB2766 0 165,598 439,482
51 Cable Communications 25,866 0 506,844
53 Parks and Recreation Facilities 0 0 403,601
54 Vehicle Management 50,200 0 10,607,705
55 Computer Equipment Replacement 33,000 0 2,375,436
56 Comprehensive Self-Insurance 1,000,000 0 3,845,600
57 Bus Self-Insurance 0 0 1,329,575
58 Auto Self-Insurance 0 0 755,677
59 Workers' Comp Self-Insurance 1,208,712 0 7,170,436
77 Parking Authority 0 159,810 1 ,657,559
Total (Gross) (8,668,649) $ 20,245,274 $ 733,972,547
Less Reimbursements
and Transfers (21,892,009) (33,000) (21,925,009)
Total (Net) $ 20,245,274
13 Disaster Relief $41,722,377 ($9,848)
* Includes capital improvement reappropriations from FY 01/02 which are financed from the reserve for continuing
capital projects rather than on-going revenues.
** See Exhibit B for detail on the changes reflected in this column.
A-3
EXHIBIT A4
EXPLANATION OF PREVIOUSL Y APPROVED
EXPENDITURE BUDGET REVISIONS
FOR THE PERIOD 1/1/03 - 6/30/03
Council Agenda
Session Item
Date Number Description Amount Fund
1/14/03 1H Installation of solar photovoltaic systems at three 125,087 Misc. Grants (20)
SMMUSD Schools
1/28/03 8A Library Expansion Project (includes transfers from (5,332,770) General (01)
existsing CIP accounts to finance the Library 6,254,155 Special Rev (04)
project) (501,706) Beach (11)
2/11/03 1B California Law Enforcement Equipment Program 29,577 Misc. Grants (20)
(CLEEP) Grant
2/25/03 1B Municipal pool contract amendment for construction 67,450 General (01)
management
1F Grant award from the California Office of Traffic Safety 90,000 General (01)
2C Claims settlement-James and Joan Holiday 1,000,000 Comprehensive (56)
2/25/03 8A Mid-Year budget review changes 237,560 General (01)
126,260 Special Rev (04)
158,294 Beach (11)
6,000,000 Torca (14)
348,927 Low/Mod Inc.Hou (15)
350,345 EQ RDA (17)
(348,927) Ocean Park RDA (18)
6,424 Misc. Grants (20)
116,685 Water(25)
144,345 Solid Waste(27)
52,000 Pier(30)
146,118 Wastewater (31)
21,682 Civic Auditorium(32)
8,650 Airport(33)
23,763 Cemetery(37)
545,800 Big Blue Bus(41)
27,119 Cable (51)
50,200 Vehicle Management(54)
1,208,712 Workers' Compo (59)
3/25/03 1C Street and parking lot resurfacing and sidewalk repair 204,460 Special Rev (04)
project 400,000 Gas Tax (43)
3/25/03 8A Library Expansion Project 1,399,647 General (01)
4/22/03 1E Construction of the Olympic Drive extension (140,000) General (01)
140,000 Misc. Grants (20)
4/22/03 8C Alternative parking scenarios for Santa Monica College to 20,000 EQ RDA (17)
evaluate in the Madison Campus EIR
A-4
Council
Session
Date
Agenda
Item
Number
EXPLANATION OF PREVIOUSLY APPROVED
EXPENDITURE BUDGET REVISIONS
FOR THE PERIOD 1/1/03 - 6/30/03
Description
Amount
Termination and/or adjustments of capital improvement
project appropriations for completed projects or various
technical changes:
(776,896)
81,339
(160,117)
(255,209)
(1,088,442)
(318,307)
(1,252,726)
(1,692,011 )
(1,968,117)
(1 )
(1,135,300)
(40,000)
(2,343,963)
(265,073)
(8,320)
(1,555,757)
(61,190)
(1,253)
33,000
Technical adjustmentfor 1994 Northridge Earthquake
sewer repair work.
EXHIBIT A4
Fund
General (01)
Special Rev (04)
Beach (11)
Torca (14)
Low/Mod Inc.Hou (15)
EQ RDA (17)
Ocean Park RDA (18)
CDBG (19)
Misc. Grants (20)
Asset Seizure (21)
Water (25)
Solid Waste (27)
Wastewater (31)
Civic Aud (32)
Airport (33)
Transportation (41)
Gas Tax (43)
Cable (51)
Comp.Equip.Rep (55)
(8,840,164) Wastewater (31)
Grand Total
(8,668,649)
A-5
EXHIBIT B1
SUMMARY OF PROPOSED FY 2002-03 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
REVENUE ADJUSTMENTS
Fund
General (01)
DeoartmenUDivision/Proiect
Fire/ Administration
Amount
$26,492
Reason
To reflect Federal Homeland
Security Grant (HSG) revenue
allocation.
II. APPROPRIATION ADJUSTMENTS
Fund DeoartmenUDivision/Proiect Amount Reason
General (01) City Manager/Information $2,199 To appropriate funds for
Systems greater than anticipated
personnel costs.
General (01) Human Resources/ Human $9,825 To appropriate funds for
Resources greater than anticipated
employee medical exam
expenditures.
General (01) Fire/ Administration $26,492 To appropriate grant funds
from the Federal Office of
Homeland Security for
purchase of personal protective
equipment.
General (01) Community and Cultural $3,592 To appropriate grant funds
Services/ Cultural Affairs from the State of California -
California Arts Council for
support of the Santa Monica
Festival.
General (01) Library/ Administration and $2,902 To appropriate grant funds
Facilities from California State Library for
literacy program.
General (01) Streets, Traffic Control and $2,840,000 To appropriate funds for the
Parking CapitallmprovemenU replacement of parking meters
Parking Meter Replacement citywide.
B-1
EXHIBIT B1
SUMMARY OF PROPOSED FY 2002-03 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Deoartment/Division/Project Amount Reason
Low/Mod Income Non-Departmental/ All Other $14,621 To appropriate funds for
Housing Transactions greater than anticipated
Redevelopment (15) interest payments on a General
Fund loan.
Low/Mod Income Community and Economic $1,189,177 To revise appropriation based
Housing Development Capital on the actual Tax Increment
Redevelopment (15) Improvement/ Low/Mod received by June 30, 2003.
Income Housing
Earthquake Non-Departmental/ All Other $1,245,394 To appropriate funds for
Redevelopment (17) Transactions greater than anticipated tax
increment pass-through
payments.
Earthquake General Government Capital $3,106,426 To appropriate funds for the
Redevelopment (17) Improvement/ Acquisition of book value purchase of parking
Parking Structures 1-6 structures 1-6.
Ocean Park Non-Departmental/ All Other $73,850 To appropriate additional funds
Redevelopment (18) Transactions for debt service.
Community Non-Departmental/ All Other $346,683 To appropriate funds for
Development Block Transactions unanticipated bank fees (+$7)
Grant(19) and payment to HUD for
accrued interest on the MERL
program (+$346,676).
Community Non-Departmental/ Interfund $4,092 To appropriate funds for
Development Block Transactions greater than anticipated
Grant (19) reimbursement to the General
Fund for Human Services
expenditures.
Citizens' Option for Public Safety Capital $2,063 To appropriate interest earned
Public Safety (22) Improvement! COPS Grant on grant funds as of June 30,
2003.
Water (25) Non-Departmental/ Interfund $428,136 To appropriate additional funds
Transactions for conversion of the SMURRF
loan to a grant.
Wastewater (31) Environmental and Public $756,756 To appropriate funds for a
Works Management/ sewer construction related
Wastewater litigation settlement.
B-2
EXHIBIT B1
SUMMARY OF PROPOSED FY 2002-03 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Department!Division/Project Amount Reason
Wastewater (31) Wastewater and Water $1,862,286 To appropriate additional funds
Capital Improvement! for Hyperion capital
Hyperion Capital Payment improvements.
Cemetery (37) Environmental and Public $3,673 To appropriate funds for
Works Management! greater than anticipated
Cemetery personnel costs.
Big Blue Bus (41) Big Blue Bus Capital $556,593 To appropriate Prop C
Improvement! Campus (+$56,593) and AQMD
Expansion (+$500,000) funds for the
campus expansion project.
Big Blue Bus (41) Big Blue Bus Capital $98,452 To increase appropriation from
Improvement! Bus Prop C.
Components
Big Blue Bus (41) Big Blue Bus Capital $29,424 To increase appropriation from
Improvement! Yard Prop C.
Improvement
Big Blue Bus (41) Big Blue Bus Capital $908,753 To increase appropriation from
Improvement! Computer a litigation settlement
Enhancement (+$898,358) and Prop C
(+$10,395).
Big Blue Bus (41) Big Blue Bus Capital $10,000 To increase appropriation from
Improvement! Bus Stop Prop C.
Amenities
Big Blue Bus (41) Big Blue Bus Capital $64,905 To increase appropriation from
Improvement! Service interest earnings (+$16,225)
Vehicles and Prop C (+$48,680) for
vehicle replacement and
maintenance.
Big Blue Bus (41) Big Blue Bus Capital $81,523 To appropriate additional funds
Improvement! Expansion for bus purchases.
Buses
Big Blue Bus (41) Big Blue Bus Capital $1,034,090 To appropriate Congestion
Improvement! Advanced Fleet Mitigation and Air Quality
Management System (CMAQ) grant funds for the
fleet management system
related projects.
Big Blue Bus (41) Big Blue Bus Capital $5,217,959 To appropriate Federal Transit
Improvement! Bus Administration funds for the
Replacement Program bus replacement program.
B-3
EXHIBIT B1
SUMMARY OF PROPOSED FY 2002-03 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Department/Division/Proiect Amount Reason
SCAQMD AS 2766 Non-Departmental! All Other $15,598 To appropriate funds for
(44) Transactions greater than anticipated bus
token benefit expenses.
SCAQMD AS 2766 General Government Capital $150,000 To contribute funds to the
(44) Improvement/ Vehicle Vehicle Management Fund for
Replacement Program purchase of alternative fuel
vehicles.
Parking Authority Planning and Community $8,786 To appropriate funds for
(77) Development/ Parking unanticipated security services
Authority for Parking Structure #9.
Parking Authority Non-Departmental!lnterfund $151,024 To appropriate funds for
(77) Transactions greater than anticipated
reimbursement to the General
Fund for parking services and
Solid Waste Management
Fund for maintenance of
downtown parking structures.
B-4
Fund
General
General
General
General
General
General
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY 2002-03 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/03 - 6/30/03
Department
Salaries &
Waaes
Net
Chanae
Supplies &
Expenses
Capital
Outlay
City Manager
$43,545
($43,545)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for miscalculation of employee
benefits.
Records and Election Services
$34,305
($34,305)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for outside employee agency to
help with the special election.
Finance
($20.753)
($2,470)
$23,223
$0
Salaries and Wages and Supplies and Expenses savings are transferred to Capital Outlay for purchase of
office furniture and equipment.
Human Resources
($46,621 )
$46,680
($59)
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for greater than
anticipated employee medical exam expenses due to negotiated MOU benefits.
Library
($24,608)
$0
$24,608
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than anticipated utility
costs.
Non-Departmental
($717,946)
$0
$717,946
$0
Salaries and Wages savings are transferred to Supplies and Expenses to correct an accounting error in
the Public Safety Bond payment from prior year.
B-5
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY 2002-03 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/03 - 6/30/03
Salaries & Supplies & Capital Net
Fund Department Waqes Expenses Outlav Chanqe
Beach Community & Cultural Services $0 ($1,037) $0 ($1,037)
Environmental & Public $62,803 ($61,766) $0 $1,037
Works Management
Total $62,803 ($62,803) $0 $0
Supplies and Expenses savings in Community and Cultural Services and Environmental and Public Works
Management are transferred to Salaries and Wages in Environmental and Public Works for greater than
anticipated staff time on beach maintenance work.
Disaster
Relief
Environmental & Public
Works Management
$78,397
($78,397)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for greater than anticipated staff
time on administration work not eligible for FEMA/State reimbursement.
Solid Waste
Mgmt.
Environmental & Public
Works Management
$172,388
($172,388)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for greater than anticipated
personnel costs due to a new recycling program and replacement of co-mingle recycling containers.
Pier
Resource Management
$79,432
($79,432)
$0
$0
Supplies and Expenses savings are transferred to Salaries and Wages for greater than anticipated
personnel cost due to changes in the staff allocation plan.
Wastewater Environmental & Public
Works Management
($30,185)
$104,790
($74,605)
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for a sewer
construction related litigation settlement.
B-6
Fund
Airport
Cemetery
Big Blue
Bus
Vehicle
Mgmt.
Workers'
Compo
Self-Insur.
Parking
Authority
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY 2002-03 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/03 - 6/30/03
Department
Salaries &
Waqes
Net
Chanqe
Supplies &
Expenses
Capital
Outlav
Resource Management
($29,230)
$72,341
($43,111 )
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for greater than
anticipated utility costs.
Environmental & Public
Works Management
$10,988
($8,304 )
($2,684 )
$0
Supplies and Expenses and Capital Outlay savings are transferred to Salaries and Wages for greater than
anticipated employee costs.
Big Blue Bus
($229,993)
$273,189
($43,196)
$0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for greater than
anticipated fuel and bus repair costs.
Environmental & Public
Works Management
($88,167)
$0
$89,958
($1,791)
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for greater than
anticipated fuel and CNG station operating costs.
City Manager
($9,287)
$0
($4,468)
$13,755
Salaries and Wages and Supplies and Expenses savings are transferred to Capital Outlay for purchase of
office furniture and equipment.
Planning and Community
Development
($50)
$0
$50
$0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than anticipated parking
expenses.
B-7
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund
General (01)
General (01)
General (01)
General (01)
Low/Moderate
Income Housing (15)
Downtown
Redevelopment
Project(16)
Earthquake
Recovery
Redevelopment
Project (17)
Ocean Park
Redevelopment
Project (18)
Deoartment/Division/Proiect
Planning and Community
Development/ City Planning
Amount Reason
$4,000 To reflect grant funds from
the J. Paul Getty Trust for a
multicultural undergraduate
intern.
$9,000 To reflect updated estimate
of Preferential Parking Permit
revenue based on modified
preferential parking Zone G.
$10,000 To reflect increased award
from State of California
Office of Traffic Safety for
CREATE program.
$132,792 To reclassify Homeland
Security Grant revenue from
Miscellaneous Grants Fund
to General Fund.
$319,800 To reflect updated estimate
of tax increment revenue
based on most recent
assessed valuation
information from the County
Assessor.
($135,855) To reflect decreased tax
increment revenue based on
most recentassessed
valuation information from
the County Assessor.
$996,134 To reflect updated estimate
of tax increment revenue
based on most recent
assessed valuation
information from the County
Assessor.
$443 To reflect updated estimate
of tax increment revenue
based on most recent
assessed valuation
information from the County
Assessor.
C-1
Planning and Community
Development! Transportation
Management
Police/ Office of Special
Enforcement
Fire/ Administration
Resource Management/
Housing and Redevelopment
Resource Management!
Administration
Resource Management/
Administration
Resource Management!
Administration
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund
Miscellaneous
Grants (20)
Miscellaneous
Grants (20)
Stormwater (34)
Gas Tax (43)
Information
Technology
Replacement and
Services (55)
Department/Division/Project
Fire/ Administration
Amount
($132,792)
Library/ Administration and
Facilities
$6,903
Environmental and Public
Works Management/
Wastewater
$46,000
Environmental and Public
Works Management/
Administration
($62,235)
City Manager/Information
Systems
$110,000
II. APPROPRIATION ADJUSTMENTS
Fund
General (01)
General (01)
General (01)
Department/Division/Proiect
City Attorney/ City Attorney
Amount
$10,000
Planning and Community
Development! City Planning
$4,000
Planning and Community
Development/ Building and
Safety
$111,000
C-2
Reason
To reclassify Homeland
Security Grant revenue from
Miscellaneous Grants Fund
to General Fund.
To reflect State of California
grant for the Public Library
Staff Education Program.
To reflect updated estimate
of Stormwater Management
User fees based on most
recent Stormwater Parcel
Report.
To reflect revised estimate
from State Controller's
Office.
To reflect a technical shift
from other funds for the
purchase of new software
applications.
Reason
To appropriate additional
funds for Consumer
Protection Unit programs
from designated fund
balance.
To appropriate grant funds
from the J. Paul Getty Trust
for a multicultural under-
graduate intern.
To appropriate funds for
improvements to the permit
processing center and new
code enforcement office at
525 Broadway. Funds were
budgeted in previous year
but not spent.
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Deoartment/Division/Project Amount Reason
General (01) Policel Office of $4,313 To appropriate unspent
Administrative Services FY2002/03 donations for
Crime Prevention.
General (01) Policel Office of Operations $1,927 To appropriate unspent
FY2002l03 donations for the
Mounted Unit.
General (01) Policel Office of Special $24,598 To appropriate unspent
Enforcement FY2002/03 grant funds from
the State of California Office
of Traffic Safety - CREATE
program (+$14,598) and
appropriate an additional
(+$10,000) due to increase in
award.
General (01) Firel Administration $132,792 To reclassify Homeland
Security Grant - Part I funds
from Supplies and Expenses
(-$55,505) to Capital Outlay
(+$55,505) and Part II funds
from Miscellaneous Grants
Fund Capital Improvement to
General Fund - Fire
Department (+$132,792).
General (01) Libraryl Administration and $6,903 To appropriate grant funds
Facilities from California State Library
for the Public Library Staff
Education Program.
General (01) Non Departmental/lnterfund ($6,903) To increase reimbursement
Transactions from Miscellaneous Grants
Fund for Public Library Staff
Education Program.
General (01) General Government Capital $110,000 To appropriate funds for the
Improvement/ Computer purchase of an on-line
Equipment Replacement application tracking software
program ($90,000) and
Boards and Commission
software program ($20,000).
General (01) Recreation and Cultural $78,594 To appropriate funds for ADA
Capital Improvement/ Park improvements and fiber optic
Master Plan - Pool network connections at the
Replacement Santa Monica Swim Center.
Funds were budgeted in
previous year but not spent.
C-3
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Department!Division/Project Amount Reason
General (01) Balance Sheet Transfer $10,000 To cancel the loan to the
Cable Communications Fund
(+$1,000,000) and return
funds to the General Fund
Capital Reserve
(-$1,000,000) for City TV
equipment replacement as
the funding is replaced by the
settlement with the cable
provider; and to release
funds from designated fund
balance for Consumer
Protection Unit programs
(+$10,000).
Special Revenue Non-Departmental! All Other $10,530 To appropriate unspent
Source (04) Transactions FY2002-03 sponsorship
funds for running path
improvements along San
Vicente.
Special Revenue General Government Capital $1,000,000 To appropriate settlement
Source (04) Improvements/ City TV funds with the cable provider
Equipment Replacement for CityTV equipment
replacement.
Special Revenue Community and Economic $579,304 To appropriate funds for
Source (04) Development Capital housing projects per the
Improvement! Low/Mod grant agreement with
Income Housing American Youth Hostel.
Special Revenue Community and Economic $533,200 To appropriate available
Source (04) Development Capital citywide housing trust funds
Improvement! Citywide for housing projects.
Housing Trust Fund
Special Revenue Balance Sheet Transfer $2,112,504 To release funds from
Source (04) designated fund balance for
housing projects and CityTV
equipment replacement.
Low/ Moderate Community and Economic $318,600 To appropriate additional
Income Housing Development Capital funds for low and moderate
Redevelopment (15) Improvement! Low/Mod income housing projects.
Income Housing
C-4
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Department!Division/Proiect Amount Reason
Earthquake Non Departmental/ All Other $332,000 To appropriate additional
Recovery Transactions funds for pass-thru to other
Redevelopment agencies to reflect additional
Fund (17) tax increment revenues.
Earthquake Community and Economic $500,000 To appropriate available
Recovery Development! Low/Mod interest earnings of EQ RDA
Redevelopment Income Housing bond for housing projects.
Fund (17)
Miscellaneous Non-Departmental/lnterfund $18,703 To reimburse the Pier Fund
Grants (20) Transaction from Prop A funds for
Farmers' Market shuttle
services (+$11,800), and
increase reimbursement to
the General Fund for Public
Library Staff Education
Program from California
State Library (+$6,903).
Miscellaneous Public Safety Capital ($132,792) To reclassify Homeland
Grants (20) Improvement! Homeland Security Grant - Part II funds
Security Grant from Capital Improvement
Program to General Fund-
Fire Department.
Asset Seizure (21) Public Safety Capital $77,028 To appropriate interest
Improvement! Public Safety- earned on funds held by the
Emergency Operations PSF bond trustee as of June
Facility 30, 2003.
Water (25) Wastewater and Water $57,876 To appropriate loan
Capital Improvement! repayment receipts for an
Resource Efficiency Revolving ongoing water efficiency
Loan Program revolving loan program.
Pier (30) Resource Management! $0 To transfer workers'
Economic Development compensation insurance
from Supplies and Expenses
(-$4,400) to Salaries and
Wages (+$4,400).
Pier (30) Non-Departmental/lnterfund ($11,800) To increase reimbursement
Transaction from the Miscellaneous
Grants Fund for Farmers'
Market shuttle services.
C-5
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Department!Division/Proiect Amount Reason
Wastewater (31 ) Wastewater and Water $5,262 To appropriate loan
Capital Improvement! repayment receipts for an
Resource Efficiency Revolving ongoing water efficiency
Loan Program revolving loan program.
Big Blue Bus (41) Big Blue Bus/ Transit $0 To transfer auto allowance
Executive from Salaries and Wages
$4,800) to Supplies and
Expenses (+$4,800).
Big Blue Bus (41) Big Blue Bus Capital $1,800,000 To appropriate funds for a
Improvement! Big Blue Bus relocation agreement with
Ocean Park Community
Center.
Big Blue Bus (41) Balance Sheet Transfer $1,800,000 To release funds from a
designated fund balance for
a relocation agreement with
Ocean Park Community
Center.
Cable General Government Capital ($1,000,000) To transfer the project from
Communications Improvement! CityTV Video Cable Communications Fund
(51 ) Equipment Replacement to Special Revenue Source
Fund.
Cable Balance Sheet Transfer ($1,000,000) To cancel the loan from the
Communications General Fund for City TV
(51 ) equipment replacement as
the funding is replaced by the
settlement with the cable
provider.
Information General Government Capital $110,000 To appropriate funds for the
Technology Improvement! Computer purchase of new software
Replacement and Equipment Replacement applications.
Services (55)
Less reimbursement and $234,736 Adjustment to reflect
transfer - operating increase in administrative
indirect contributions.
Less reimbursement and $110,000 Adjustment to reflect
transfer - capital increase in contributions to
the computer replacement
program.
C-6
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund DeDartmenUDivision/Proiect Amount Reason
Re-appropriate FY2002-03
funds for goods and services
ordered in FY2002-03 but
which will be paid for in
FY2003-04.
Water (25) Environmental and Public $18,474
Works ManagemenU Water
Solid Waste Environmental and Public $63,414
Management (27) Works ManagemenU Solid
Waste Management
Solid Waste Environmental and Public $2,083
Management (27) Works ManagemenU Street
Sweeping
Solid Waste Environmental and Public $15,025
Management (27) Works ManagemenU
Recycling
Pier (30) Police/ Harbor Unit
Pier (30) Resource ManagemenU $36,080
Economic Development
Wastewater (31) Environmental and Public $61,653
Works ManagemenU
Wastewater
Wastewater (31) Environmental and Public $263,400
Works ManagemenU
Environmental Programs
Airport (33) Resource ManagemenU $71,523
Airport
Cemetery (37) Environmental and Public $16,326
Works ManagemenU
Cemetery
Big Blue Bus (41) Big Blue Bus/ Transit Special $35,789
Services
Big Blue Bus (41) Big Blue Bus/ Transit $57,210
Executive
Big Blue Bus (41) Big Blue Bus/ Transit Finance
Big Blue Bus (41) Big Blue Bus/ Transit $28,013
Customer Relations
C-7
EXHIBIT C
SUMMARY OF PROPOSED FY2003-04 REVENUE, EXPENDITURE BUDGET
AND BALANCE SHEET CHANGES
Fund Deoartment/Division/Proiect Amount Reason
Big Blue Bus (41) Big Blue Bus/ Transit $10,167
Maintenance
Big Blue Bus (41) Big Blue Bus/ Transit Services $352,078
Big Blue Bus (41) Big Blue Bus/ Transit Safety $1,080
and Security
Cable City Manager/ Cable TV $5,194
Communications Administration
(51 )
Vehicle Management Environmental and Public $423
(54) Works Management/ Fleet
Management
Bus Self Insurance Non-Departmental! Bus $800
(57)
Automobile Self Non-Departmental! $7,655
Insurance (58) Automobile
Workers' City Manager/ Risk $18,565
Compensation Self Management
Insurance (59)
Workers' Non-Departmental! Workers' $47,186
Compensation Self Compensation
Insurance (59)
C-8
EXHIBIT D1
SEE ADOPTED RESOLUTION NO. 9903 (CCS)
EXHIBIT 02
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
City Manager Administration 1.0 FTE permanent 1.0 FTE permanent
Administrative Staff Community Relations
Assistant Assistant
Records & Election Support Services 1.0 FTE permanent Staff 1.0 FTE permanent
Services (City Assistant I Support Services
Clerk) Assistant
Community and Human Services 1.0 FTE permanent 1.0 FTE permanent
Cultural Services Human Services Human Services
Supervisor Administrator
Community and Human Services 1.0 FTE permanent 1.0 FTE permanent
Cultural Services Human Services Human Services
Supervisor-Youth and Administrator - Youth
Family Programs and Family Development
Environmental and Maintenance 1.0 FTE permanent 1.0 FTE permanent
Public Works Management Building Services Building Services
Management Coordinator Engineer
Finance Administration & 1.0 FTE permanent
Budget Executive Administrative
Assistant - Finance
Finance Financial 1.0 FTE permanent
Operations Technical Staff Assistant
Police Office of 1.0 FTE permanent
Administrative Criminal Investigations
Services Analyst
Police Office of 3.0 FTE Police Records
Administrative Supervisor
Services
Police Office of 19.0 FTE permanent
Administrative Police Records
Services Technician
0-3
EXHIBIT 02
Department Division Delete Add
Police Office of 1.0 FTE permanent
Administrative CLETS Supervisor
Services
Police Office of 1.0 FTE permanent
Administrative Police Services
Services Management Supervisor
Police Office of 1.0 FTE permanent
Administrative Police Lieutenant
Services
Police Office of 2.0 FTE permanent
Administrative Police Sergeants
Services
Police Office of 8.0 FTE permanent
Administrative Police Officers
Services
Police Office of 1.0 FTE permanent Youth
Administrative Services Counselor
Services
Police Office of 1.0 FTE permanent
Administrative Family Services Liaison
Services
Police Office of Criminal 1.0 FTE permanent
Investigations Criminal Investigations
Analyst
Police Office of Criminal 3.0 FTE permanent
Investigations Police Records
Supervisor
Police Office of Criminal 19.0 FTE permanent
Investigations Police Records
Technician
Police Office of Criminal 1.0 FTE permanent
Investigations CLETS Supervisor
0-4
EXHIBIT 02
Department Division Delete Add
Police Office of Criminal 1.0 FTE permanent
Investigations Police Services
Management Supervisor
Police Office of Criminal 1.0 FTE permanent
Investigations Police Lieutenant
Police Office of Criminal 2.0 FTE permanent
Investigations Police Sergeants
Police Office of Criminal 8.0 FTE permanent
Investigations Police Officers
Police Office of Criminal 1.0 FTE permanent
Investigations Youth Services
Counselor
Police Office of Criminal 1.0 FTE permanent
Investigations Family Services Liaison
Resource Airport 1.0 FTE permanent 1.0 FTE permanent Staff
Management Administrative Staff Assistant III
Assistant III
D-5