SR-202-002 (32)~_
~ City af
Santa Monica
City Council Report
City Council Meeting: October 24, 2006
Agenda Item: ~~
To: Mayor and City Council
Chairperson and Redevelopment Agency Members
From: Candace Tysdal, Acting Chief Financial Officer
Subject: Adoption of Fiscal Year 2005-06 Year-End Budget Changes and Fiscal
Year 2006-07 Budget Changes; Resolution Establishing Various New
Classifications and Salary Rates; and Resolution amending the FY2005-
06 and FY2006-07 Gann Limits.
Recommended Action
The report recommends that the City Council and Redevelopment Agency approve:
1. The final year-end budget changes for FY2005-06 (Exhibits B1 and B2);
2. Changes necessary to further implement the FY2006-07 budget (Exhibit C);
It is recommended that City Council approve:
1. A resolution revising salaries for various positions (Exhibit D1); and
2. A resolution amending the Gann limits for FY2005-06 and FY2006-07 (Exhibit
E1).
Executive Summary
The FY2005-06 budget through year-end actions totals $479.9 million in revenues,
$498.1 million in expenditures and $369.6 million in capital improvement funds from the
previous year that were rolled over for projects in progress. There are no available
1
year-end budget savings. This report also recommends personnel actions to revise
salary rates for various positions and to reclassify various positions recommended by
City staff and the Personnel Board, and calculation adjustments to the FY2005-06 and
FY2006-07 Gann limits to correct annual population change percentage as provided by
the State Department of Finance.
The Year-End Departmental Performance Review (Exhibit F) and the Capital
Improvements Program Status (Exhibit G) reports are attached for information.
Discussion
FY2005-06 Budqet Summary and Chanqes (Exhibits A, B1 and B2)
We began the year with revenues of $463.8 million in the Adopted Budget, which were
increased by $16 million as authorized by Council during the year. A minor adjustment
of $86,922 is now proposed in the Information Technology Fund to reflect contributions
from various funds for computer purchases and telecommunication services, for an
ending revenue total of $479.9 million.
Expenditures began in the Adopted Budget of $432.1 million. These were increased
$46.1 million during the year through Council authorizations, largely for Big Blue Bus
capital expenses. An additional $18.9 million in unanticipated expenditure authority is
now proposed to close the books. This consists mostly of expenses for legal and
technical costs associated with the MTBE settlement litigation; redevelopment pass-
through payments to other government agencies and redevelopment bond issuance
2
costs; expenses for the parking citation overpayment program; costs in the bus self-
insurance fund for greater than anticipated payment of claims; and personnel costs for
Fire and Police for special deployments and constant staffing coverage. These
expenditures plus $369.6 million in carryover for capital improvement projects result in a
total year-end expenditure budget of $867.7 million. These are detailed in Exhibits A
and B1.
CITY OF SANTA MONICA BUDGETS (in millions)
Adopted Adopted
Revenue Revenue Total Expenditure CIP Expenditure Total
Budget Revisions Revenues Budget Carryover* Revisions Expenditures
FY2005/06 463.8 16.1 479.9 432.1 369.6 66.0 867.7
FY2004/05 437.4 27.4 464.8 418.3 337.0 93.7 849.0
FY2003/04 406.4 12.4 418.8 386.9 355.7 37.6 780.2
* Funds accumulated over multiple years for capital projects not yet complete.
Exhibit B2 proposes budget transfers within the department requiring no further
appropriations, but necessary to control at the major object level (Salaries and Wages,
Supplies and Expenses, and Capital Outlay).
FY2006-07 Budqet Chanqes (Exhibit C)
Revenue changes primarily reflect new information since the budget adoption. General
Fund revenue adjustments show a net increase of $60,433 including a$240,000
reduction in parking citation revenue due to a more aggressive refund program for
citation overpayments begun this month. The parking citation revenue loss is off-set by
3
an increase in revenues from the State of California of $250,000 for prior State
Mandates reimbursements and $50,433 for Booking Fee reimbursements held by the
State until FY2006-07.
Appropriation changes to the General Fund include projects previously approved in
FY2005-06 but not completed by the year-end ($0.4 million), extension of the limited
term Development Services Officer in Planning and Community Development through
June 30, 2007 ($91,500) and transfer of Fire Department General Funds for purchase of
new computers through the Information Technology Fund ($13,750). Higher
expenditures are offset by a reduction in the General Fund CIP for the BBB/OPCC
Access Center due to the availability of Community Development Block Grant funds
(-$0.5 million).
In non-General Funds, revenue adjustments include: additional tax increment revenues
of $7.0 million in the four Redevelopment project areas, one-time fuel mitigation funds of
$1.0 million for the Big Blue Bus, and the State's reinstatement of repayment for gas tax
funds of $0.7 million not paid in the year they were earned, and other miscellaneous
fund transfers and grant adjustments totaling $14,621.
Appropriation changes in non-General Funds include: additional Redevelopment tax
increment pass-through to other agencies as more revenues are expected ($2.0
million), additional TORCA funds for low and moderate income housing projects ($1.4
million) and miscellaneous appropriation in grant and other funds ($58,281). This report
4
also cleans up CDBG grant funding for capital projects with an overall expenditure
reduction of $852,835.
Additionally, both revenues and expenditures are reduced for the Charnock fund to
reflect the engineering committee's budget plan, which shows a delayed rehabilitation
schedule.
Personnel Actions (Exhibit D1 and D2)
Included at Exhibit D1 is a resolution revising salaries for various positions. These
salary changes result from an analysis of similar positions in comparable cities and
internal equity factors. Included at Exhibit D2 is a listing of position and classification
changes, which have been reviewed and approved by the City Manager, Human
Resources Director and Personnel Board.
The resulting changes will require an increase to Planning and Community
Development personnel budget totaling $69,500. These funds are available in the
FY2006-07 Non-Departmental budget which will be reduced by an equal amount.
Gann Limit Amendments (Exhibits E1, E2 and E3)
The Gann appropriation limits the amount of General Fund appropriations that can be
made without voter approval. This limit must be set by resolution according to the
provisions of Government Code section 7910 and Article XIIIB of the California
Constitution and is computed based on two allowable increase factors: annual
5
population change (provided by the State Department of Finance) and the annual
percentage change in the City's non-residential assessed valuation (provided by the
County Assessor's Office).
The limits approved for FY2005-06 and FY2006-07 need to be amended to reflect a
correction in the annual population change factors. These changes will decrease the
adopted Gann limits but will have no real impact on the City's operations. With these
changes the City is still $485,774,575 under the limit.
Departmental Performance Review and Capital Improvements Proqram Status Reports
~Exhibits F and G)
The FY2005-06 Year-End Departmental PerFormance Review, which indicates progress
towards accomplishing objectives and performance indicators established at the outset
of the fiscal year, appears as Exhibit F for information. The Capital Improvements
Program Status Report (Exhibit G) provides the program and financial status of each
active City capital project for information.
Budqet/Financial Impact
By approving the year-end changes, Council amends:
1) FY2005-06 Budget so that it conforms to the City's legal level of budget control.
2) FY2006-07 Budget to reflect new information since the budget adoption in June.
3) FY2005-06 and FY2006-07 Gann limits.
6
Prepared by:
Janet Shelton, Budget Manager
Approved:
Forwarded to Council:
...
~ ~ ~
Candace Tysdal P. Lamont Ewel
Acting Chief Financial Officer City Manager
Finance Department
Attachments
A: Summary of FY2005-06 Revenue and Expenditure Budget Changes
B1: Proposed FY2005-06 Revenue, Appropriation and Balance Sheet Changes
62: Summary of Proposed (No Net Budget Impact) FY2005-06 Budget Changes
Requiring City Council Approval
C: Proposed FY2006-07 Revenue, Appropriations and Balance Sheet Changes
D1: Resolution Revising Salary Rates for Various Positions
D2: Listing of Positions and Classification Changes
E1: Amended FY2005-06 Gann Appropriations Limit
E2: Amended FY2006-07 Gann Appropriations Limit
E3: Resolution revising FY2005-06 and FY2006-07 Gann Limits
F: Department Performance Review Report
G: Capital Improvements Program Status Report
7
~_ . .
City Council Report
~ City of
Santa Monica
City Council Meeting: October 24, 2006
Agenda Item: ~
To: Mayor and City Council
Chairperson and Housing Authority Members
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
From: Candace Tysdal, Acting Chief Financial Officer
Subject: Adoption of Fiscal Year 2005-06 Year-End Budget Changes and Fiscal
Year 2006-07 Budget Changes; Resolution Establishing Various New
Classifications and Salary Rates; and Resolution amending the FY2005-
06 and FY2006-07 Gann Limits.
Recommended Action
The report recommends that the City Council approve:
1. The final year-end budget changes for FY2005-06 (Exhibits B1 and B2);
2. Changes necessary to further implement the FY2006-07 budget (Exhibit C);
3. A resolution revising salaries for various positions (Exhibit D1); and
4. A resolution amending the Gann limits for FY2005-06 and FY2006-07 (Exhibit
E1).
Executive Summary
The FY2005-06 budget through year-end actions totals $479.9 million in revenues,
$498.1 million in expenditures and $369.6 million in capital improvement funds from the
previous year that were rolled over for projects in progress. There are no available
year-end budget savings. This report also recommends personnel actions to revise
1
salary rates for various positions and to reclassify various positions recommended by
City staff and the Personnel Board, and calculation adjustments to the FY2005-06 and
FY2006-07 Gann limits to correct annual population change percentage as provided by
the State Department of Finance.
The Year-End Departmental Performance Review (Exhibit F) and the Capital
Improvements Program Status (Exhibit G) reports are attached for information.
Discussion
FY2005-06 Budqet Summary and Changes (Exhibits A, B1 and B2)
We began the year with revenues of $463.8 million in the Adopted Budget, which were
increased by $16 million as authorized by Council during the year. A minor adjustment
of $86,922 is now proposed in the Information Technology Fund to reflect contributions
from various funds for computer purchases and telecommunication services, for an
ending revenue total of $479.9 million.
Expenditures began in the Adopted Budget of $432.1 million. These were increased
$46.1 million during the year through Council authorizations, largely for Big Blue Bus
capital expenses. An additional $18.9 million in unanticipated expenditure authority is
now proposed to close the books. This consists mostly of expenses for legal and
technical costs associated with the MTBE settlement litigation; redevelopment pass-
through payments to other government agencies and redevelopment bond issuance
costs; expenses for the parking citation overpayment program; costs in the bus self-
2
insurance fund for greater than anticipated payment of claims; and personnel costs for
Fire and Police for special deployments and constant staffing coverage. These
expenditures plus $369.6 million in carryover for capital improvement projects result in a
total year-end expenditure budget of $867.7 million. These are detailed in Exhibits A
and B1.
CITY OF SANTA MONICA BUDGETS (in millions)
Adopted Adopted
Revenue Revenue Total Expenditure CIP Expenditure Total
Budget Revisions Revenues Budget Carryover"` Revisions Expenditures
FY2005/06 463.8 16.1 479.9 432.1 369.6 66.0 867.7
FY2004/05 437.4 27.4 464.8 418.3 337.0 93.7 849.0
FY2003/04 406.4 12.4 418.8 386.9 355.7 37.6 780.2
" Funds accumulated over multiple years for capital projects not yet complete.
Exhibit B2 proposes budget transfers within the department requiring no further
appropriations, but necessary to control at the major object level (Salaries and Wages,
Supplies and Expenses, and Capital Outlay).
FY2006-07 Budget Changes (Exhibit C)
Revenue changes primarily reflect new information since the budget adoption. General
Fund revenue adjustments show a net increase of $60,433 including a$240,000
reduction in parking citation revenue due to a more aggressive refund program for
citation overpayments begun this month. The parking citation revenue loss is off-set by
an increase in revenues from the State of California of $250,000 for prior State
3
Mandates reimbursements and $50,433 for Booking Fee reimbursements held by the
State until FY2006-07.
Appropriation changes to the General Fund include projects previously approved in
FY2005-06 but not completed by the year-end ($0.4 million), extension of the limited
term Development Services Officer in Planning and Community Development through
June 30, 2007 ($91,500) and transfer of Fire Department General Funds for purchase of
new computers through the Information Technology Fund ($13,750). Higher
expenditures are offset by a reduction in the General, Fund CIP for the BBB/OPCC
Access Center due to the availability of Community Development Block Grant funds
(-$0.5 million).
In non-General Funds, revenue adjustments include: additional tax increment revenues
of $7.0 million in the four Redevelopment project areas, one-time fuel mitigation funds of
$1.0 million for the Big Blue Bus, and the State's reinstatement of repayment for gas tax
funds of $0.7 million not paid in the year they were earned, and other miscellaneous
fund transfers and grant adjustments totaling $14,621.
Appropriation changes in non-General Funds include: additional Redevelopment tax
increment pass-through to other agencies as more revenues are expected ($2.0
million), additional TORCA funds for low and moderate income housing projects ($1.4
million) and miscellaneous appropriation in grant and other funds ($58,281). This report
4
also cleans up CDBG grant funding for capital projects with an overall expenditure
reduction of $852,835.
Additionally, both revenues and expenditures are reduced for the Charnock fund to
reflect the engineering committee's budget plan, which shows a delayed rehabilitation
schedule.
Personnel Actions (Exhibit D1 and D2)
Included at Exhibit D1 is a resolution revising salaries for various positions. These
salary changes result from an analysis of similar positions in comparable cities and
internat equity factors. Included at Exhibit D2 is a listing of position and classification
changes, which have been reviewed and approved by the City Manager, Human
Resources Director and Personnel Board.
The resulting changes will require an increase to Planning and Community
Development personnel budget totaling $69,500. These funds are available in the
FY2006-07 Non-Departmental budget which will be reduced by an equal amount.
Gann LimitAmendments (Exhibits E1, E2 and E3)
The Gann appropriation limits the amount of General Fund appropriations that can be
made without voter approval. This limit must be set by resolution according to the
provisions of Government Code section 7910 and Article XIIIB of the California
Constitution and is computed based on two allowable increase factors: annual
5
population change (provided by the State Department of Finance) and the annual
percentage change in the City's non-residential assessed valuation (provided by the
County Assessor's Office).
The limits approved for FY2005-06 and FY2006-07 need to be amended to reflect a
correction in the annual population change factors. These changes will decrease the
adopted Gann limits but will have no real impact on the City's operations. With these
changes the City is still $485,774,575 under the limit.
Departmental Performance Review and Capital Improvements Proqram Status Reports
(Exhibits F and G)
The FY2005-06 Year-End Departmental PerFormance Review, which indicates progress
towards accomplishing objectives and perFormance indicators established at the outset
of the fiscal year, appears as Exhibit F for information. The Capital Improvements
Program Status Report (Exhibit G) provides the program and financial status of each
active City capital project for information.
Budpet/Financial Impact
By approving the year-end changes, Council amends:
1) FY2005-06 Budget so that it conforms to the City's legal level of budget control.
2) FY2006-07 Budget to reflect new information since the budget adoption in June.
3) FY2005-06 and FY2006-07 Gann limits.
6
Prepared by:
Janet Shelton, Budget Manager
Candace Tysdal C,,1
Acting Chief Financiaf Officer
Finance Department
Attachments
A: Summary of FY2005-06 Revenue and Expenditure Budget Changes
B1: Proposed FY2005-06 Revenue, Appropriation and Balance Sheet Changes
B2: Summary of Proposed (No Net Budget Impact) FY2005-06 Budget Changes
Requiring City Council Approval
C: Proposed FY2006-07 Revenue, Appropriations and Balance Sheet Changes
D1: Resolution Revising Salary Rates for Various Positions
D2: Listing of Positions and Classification Changes
E1: Amended FY2005-06 Gann Appropriations Limit
E2: Amended FY2006-07 Gann Appropriations Limit
E3: Resolution revising FY2005-06 and FY2006-07 Gann Limits
F: Department PerFormance Review Report
G: Capital Improvements Program Status Report
7
Approved: Forwarded to Council:
. ,
Summary of FY2005-06 Revenue and Expenditure Budget Changes
Revenues
General
Special Revenue Source
Charnock
Beach Recreation
Housing Authority
Disaster Relief
TOftCA
Redevelopment `
CDBG
Miscellaneous Grants
Asset Seizure
COPS
Annenberg Grant
~ Water
Solid Waste Management
Pier
Wastewater
Civic Auditorium
Airport J Special Aviation
Stormwater Management
Cemetery
Big Blue Bus
Gas Tax
SCAQMD A62766
Cable Communications Fund
Parks and Rec Facilities
Vehicle Management
Info Tech Repl / Svcs
Self-Insurance Funds
Parking Authority
TOTAL ALL FUNDS:
Adopted Approved Proposed Proposed
as of Revisions Budget Budget
7/1/05 7/1/05 - 6/30/06 Changes 6/30/06
Adopted
as of
7/1 /05
Expenditures
Approved Proposed Proposed
Net Capital Revisions Budget Budget
Reappropriation 7/1/05 - 6/30/06 Changes 6/30/06
$ 209,269,628 $ 5,937,702 $ 0 $ 215,207,330 $ 207,901,979 $ 81,532,748
1,893,333 0 0 1,893,333 1,574,472 8,842,669
12,904,054 0 0 12,904,054 11,904,054 3,356,230
6,181,013 23,564 0 6,204,577 5,974,778 796,584
14,559,600 0 0 14,559,600 14,864,844 0
16,788,248 0 0 16,788,248 122,529 14,852,426
350,000 0 0 350,000 223,000 6,713,946
41,863,440 5,056,000 0 46,919,440 43,726,900 46,558,030
1,916,611 0 0 1,916,611 4,277,713 417,265
12,785,931 4,297,337 0 17,083,268 5,703,497 33,461,088
0 0 0 0 0 77,028
135,084 0 0 135,084 0 2,925
0 0 0 0 0 21,000,000
13,667,600 0 0 13,667,600 15,801,647 7,593,501
17, 477, 822 0 0 17,477, 822 18, 270, 051 1,435,648
2,815,400 0 0 2,815,400 2,815,398 7,889,123
11,983,380 0 0 11,983,380 14,519,142 6,228,631
2,828,800 0 0 2,828,800 3,715,986 1,820,464
4,142,900 0 0 4,142,900 3,440,045 3,512,083
2,104,145 0 0 2,104,145 1, 606, 922 721, 370
443,300 0 0 443,300 1,308,790 338,953
60,107,020 0 0 60,107,020 49,901,618 111,677,031
1,749,500 382,362 0 2,131,862 1,681,300 0
110, 500 0 0 110, 500 0 199, 976
0 0
44,700 0 0 44,700 0 199,242
8,463,389 200,000 Q 8,663,389 6,879,857 5,881,849
1,586,264 122,454 86,922 1,795,640 1,330,364 1,558,186
17, 366, 700 0 0 17, 366, 700 14, 685, 948 0
232,700 0 0 232,700 (176,600) 2,946,631
$463,771,062 $16,019,419 $86,922 $479,877,403 $432,054,234 $369,613,627
* Includes Downtown, Ocean Park, Earthquake Recovery, and Low/Moderate Income Housing Redevelopment Funds.
$ 7,094,907 $ 4,509,835 $ 301,039,469
247,079 86,683 10,750,903
0 6,703,336 21,963,620
203, 639 17, 991 6, 992 , 992
0 0 14, 864, 844
(3,002,571) 1,971 11,974,355
1,012,311 0 7,949,257
(301,068) 4,511,902 94,495,764
2,650,897 0 7,345,875
4,307,466 1,590 43,473,641
100,000 0 177,028
270,405 0 273,330
0 0 21,000,000
(1,096,522) 0 22,298,626
273,884 0 19,979,583
123,950 349,093 11,177,564
(5, 762, 332 ) 0 14, 985, 441
107,944 0 5,644,394
111, 031 3,401 7, 066, 560
984,358 0 3,312,650
32,895 0 1,680,638
38,703,836 495,044 200,777,529
382,362 0 2,063,662
0 2,269 202,245
0 482,338 482,338
0 0 199,242
273, 942 136,133 13,171, 781
96,673 0 2,985,223
336,048 1,628,180 16,650,176
53 0 2,770,084
$47,151,187 $18,929,766 $867,748,814
m
X
2
W
~
D
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund
Information
Technology
Replacement and
Services (55)
Department/Division/Proiect Amount
City Manager/ Information Systems
II. APPROPRIATION ADJUSTMENTS
EXHIBIT B1
Reason
86 922 To reflect contributions from various
funds as required for the purchase of
computers and related equipment,
as well as telecommunication
services.
Fund DepartmentlDivision/Prolect Amount Reason
General (01) Records and Election Services/ $124,889 To appropriate funds to supplies and
Administration expenses for unanticipated litigation
expenditures.
General (01) Finance/ Revenue $909,821 To appropriate funds to supplies and
expenses primarily for a business
license audit and parking citation
related processing fees.
General (01) City Attorney/ City Attorney $446,619 To appropriate funds for personnel
costs to reflect equity adjustment for
attorney positions (+$348,335) and
supplies and expenses for greater
than anticipated legal expenditures
(+$98,284).
General (01) Police/ Office of Operations $2,027,676 To appropriate funds for personnel
costs above the budget primarily due
to overtime deployment
(+$1,718,047) due to Pico
Neighborhood Special Detail, Pier
Security Special Detail,
Communications Center coverage
and Jail/Custody Section hours.
Also, to appropriate funds to
supplies and expenses for greater
than anticipated fuel costs
(+$2g2,147), and capital outlay for
an upgrade to the crime analysis
software (+$17,482).
9
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund Department/Division/Proiect
General (01) Fire/ Administration
General (01) Fire/ Fire Suppression and Rescue
General (01) Non-Departmental/ Interfund
Transactions
General (01) Recreational and Cultural Capital
Improvement/ PMP
Restroom/Concession
Replacement
Total General (01):
Special Revenue Source Non-Departmental/ All Other
(04) Transactions
Special Revenue Source Non-Departmental/ Interfund
(04) Transactions
Total Special Revenue Source (04):
Charnock (05) Environmental and Public Works
Management/ Water
Beach Recreation (11) Community and Cultural Services/
Open Space Management
Disaster Relief (13) Earthquake Capital Improvement/
Parking Structure #8
EXHIBIT B1
Amount Reason
$83,600 To appropriate funds for supplies
and expenses above budget
primarify due to rising costs for fuel
and building maintenance.
$803,666 To appropriate funds for personnel
costs above the budget primarily due
to overtime deployment resulting
from the need for constant staffing to
cover higher employee absences.
($86,436) To reflect the transfer of funds from
the Special Revenue Source Fund
for the Cultural Arts Plan.
$200,000 To appropriate legal settlement
funds for park building replacement
projects.
$4,509,835
$247 To appropriate funds to supplies and
expenses for greater than
anticipated park beautification
$86,436 To reflect the transfer of funds to the
General Fund for the Cultural Arts
Plan.
$86,683
6.703.336 To appropriate funds for unbudgeted
legal and technical costs associated
with ongoing litigation.
17 991 To appropriate funds for greater than
anticipated lifeguard contract costs.
1 971 Technical adjustment to reflect
additional funding previously
approved by FEMA for the Parking
Structure #8.
10
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
Low/Moderate Income
Housing Redevelopment
(15)
Department/Division/Project Amount
Non-Departmental/ All Other
Transactions
Low/Moderate Income Community and Economic
Housing Redevelopment Development Capital Improvement/
(15) Low/Mod Income Housing
Earthquake Recovery Non Departmental/ All Other
Redevelopment (17) Transactions
Total Redevelopment Funds (15-18):
Miscellaneous Grants Public Safety Capital Improvement/
(20) Local Law Enforcement Block
Grant 2004
Pier (30) Police/ Harbor Unit
Pier (30) Resource ManagemenU Economic
Development
Total Pier (30):
Airport (33) Resource Management/ Airport
Big Blue Bus Big Blue Bus/ Transit Services
SCAQMD AB 2766 (44) Non-Departmental/ All Other
Transactions
EXHIBIT B1
Reason
$216,080 To appropriate 20% (Fund's share)
of the bond issuance costs of the
Earthquake Redevelopment Tax
Allocation Refunding Bonds, 2006.
$1,767,527 To appropriate additional project
funds based on the actual tax
increment revenues received by
June 30, 2006.
$2,528,295 To appropriate funds for greater than
anticipated tax increment pass-
through payments (+$1,684,515)
and the bond issuance costs (80%)
of Earthquake Redevelopment Tax
Allocation Refunding Bonds, 2006
(+$843,780).
$4,511,902
1 590 To appropriate interest earnings for
the 2004 grant project
$50,829 To appropriate funds for personnel
costs above the budget primarily due
to overtime deployment (+$49,517)
and to supplies and expenses for
greater than anticipated fuel costs
(+$1,312).
$298,264 To appropriate funds to supplies and
expenses for unanticipated litigation
expenditures.
$349,093
3 401 To appropriate funds for personnel
costs above the budget primarily due
to overtime.
495 044 To appropriate funds to supplies and
expenses for greater than
anticipated fuel costs.
2 269 To appropriate funds for the annual
financial audit fees.
11
PROPOSED FY2005-06
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund Department/Division/Proiect Amount
Cable Communications Non-Departmental/ Interfund
(51) Transactions
Vehicle Management Environmental and Public Works
(54) ManagemenU Fleet Management
Bus Self-Insurance {57) Non-Departmental/ Bus
III. BALANCE SHEET CHANGES
Disaster Relief (13) Balance Sheet Transfer-in
Wastewater (31) Balance Sheet Transfer-out
EXHIBIT B1
Reason
482 338 Technical adjustment for supplies
and expenses to reflect transfer of
the remaining fund balance to the
General Fund, as the Cable Fund
was merged into the General Fund
in FY2005-06.
136 133 To appropriate funds to supplies and
expenses for greater than
anticipated vehicle repair costs and
unexpected support to Hurricane
Katrina affected city (+$135,917) and
to capital outlay for office equipment
(+$216).
1.628.180 To appropriate funds to supplies and
expenses for greater than
anticipated payment of claims.
$6,514,322 Advance from the Wastewater fund
for the 10% of FEMA 1994
earthquake recovery funds held by
the State until all sewer projects
completed and audits passed.
($6,514,322) Advance to the Disaster Relief fund
for the 10% of FEMA 1994
earthquake recovery funds held by
the State until all sewer projects
completed and audits passed.
12
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY2005-06 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
Salaries & Supplies & Capital Net
Fund Department Wa es Expenses Outlav Chanqe
General City Manager $0 ($76) $76 $0
Supplies and Expenses savings are transferred to Capital Outlay for office furnishings.
General Records and Election Services ($32,047) $60,047 ($28,000) $0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for
unanticipated miscel{aneous litigation expenses associate with the Oaks Initiative.
General Finance ($93,504) $104,651 ($11,147) $0
Salaries and Wages and Capital Outlay savings are transferred to Supplies and Expenses for
unanticipated franchise (Adelphia) audit and tax audit findings follow-up investigation expense.
General CityAttorney $0 $1,500 ($1,500) $0
Capital Outlay savings are transferred to Supplies and Expenses for greater than anticipated
books and pamphlet costs.
General Human Resources ($13,922) $13,922 $0 $0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated personnel exam expenses.
General Planning and Community $0 ($2,686) $2,686 $0
Development
Supplies and Expenses savings are transferred to Capital Outlay for greater than anticipated
computer equipment needs.
General Fire $0 $131,472 ($131,472) $0
Capital Outlay savings are transferred to Supplies and Expenses for greater than anticipated fire
truck maintenance expenses.
General Community and Cultural Services $0 ($52,899) $52,899 $0
Supplies and Expenses savings are transferred to Capital Outlay for office equipment and
furnishings at Virginia Avenue and Memorial Parks and for unanticipated tennis court resurfacing
at Ocean View Park.
General Resource Management $14,502 ($14,5Q2) $0 $Q
Supplies and Expenses savings are transferred to Safaries and Wages for the use of outside
temporary staff to cover vacant positions.
13
EXHIBIT B2
SUMMARY OF PROPOSED (NO NET BUDGET IMPACT)
FY2005-06 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
r Salaries 8~ Supplies & Capital Net
Fund Department Waqes Expenses Outlav Chan e
Beach Environmental and Public ($60,701) $60,701 $0 $0
Works Management
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated vehicle maintenance and fuel costs.
Pier Resource Management ($107,720) $107,720 $0 $0
Salaries and Wages savings are transferred to Supplies and Expenses for unanticipated
miscellaneous litigation expenses.
Airport Resource Management $35,074 $9,096 ($44,170) $0
Capital Outlay savings are transferred to Salaries and Wages for the use of outside temporary
staff to cover vacant positions and Supplies and Expenses for greater than anticipated vehicle fuel
costs.
Cemetery Environmental and Public ($38,023) $25,789 $12,234 $0
Works Management
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated vehicle maintenance expenses and to Capitaf Outlay for furniture and furnishings at
the mausoleum offices.
Big Blue Bus Big Blue Bus ($368,555) $368,555 $0 $0
Salaries and Wages savings are transferred to Supplies and Expenses for greater than
anticipated bond and insurance costs.
Vehicle Environmental and Public ($74,040) $74,040 $0 $0
Management Works Management
Salaries and Wages savings are transferred to Supp{ies and Expenses for greater than
anticipated vehicle repair expenses.
14
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BAIANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund
General (01)
General (01)
General (01)
Totat General (01)
Charnock (05)
Low/ Moderate Income
Housing Redevelopment
(15)
EXHIBIT C
DepartmentlDivision/Proiect Amount Reason
Finance/ Administration and $250,000 To reflect increased SB 90
Budget reimbursements from the State
primarily due to payment of prior
year claims per the FY2006-07 State
budget.
Finance/ Revenue $50,433 To reflect reinstatement of booking
fee reimbursements per the FY2006-
07 State budget.
Police/ Administrative Services ($240,000) To reflect new program to
proactively refund overpaid parking
citations.
$60,433
Finance/ Revenue
Resource Management/ Housing
Downtown Project Area Resource Management/
(16) Administration and Redevelopment
Earthquake Recovery Resource Management/
Project Area (17) Administration and Redevelopment
I$5.053.959) To reflect the adjustment to the
Engineering's Committee's adopted
budget.
$770,800 To refiect increased tax increment
payments from the Earthquake
Recovery (+$762,000) and Ocean
Park (+$27,400) project areas,
partially offset by ~ess tax increment
revenue from the Downtown (-
$18,600) project area. Adjustments
based on latest assessed value
information from Los Angeles
County.
($60,400) To reflect decreased tax increment
receipts based on latest assessed
value information from Los Angeles
County, partially offset by the end of
ERAF payments to the State.
$5,885,700 To reflect increased tax increment
receipts based on latest assessed
value information from Los Angeles
County and the end of ERAF
payments to the State.
15
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund Department/Division/Proiect Amount
Ocean Park Project Area Resource Management/
(18) Administration and Redevelopment
Total Redevelopment Funds (15 -18):
Miscellaneous Grants Library/ Administration
(20)
Miscellaneous Grants Community and Cultural Services/
(20) Human Services
Miscellaneous Grants Environmental and Public Works
(20) Management/ Environmental
Programs
Total Miscellaneous Grants (20):
Big Blue Bus (41) Big Blue Bus/ Transit Programs
Gas Tax (43) Environmental and Public Works
Management/ Civil Engineering
and Architecture
EXHIBIT C
Reason
$371,500 To reflect increased tax increment
receipts based on latest assessed
value information from Los Angeles
County and the end of ERAF
payments to the State.
$6,967,600
$33,737 To reflect receipt of Public Access
Computer Hardware grant from the
Biil and Melinda Gates Foundation
(+$28,500) and an increase in the
State Pubfic Library Staff Education
Program grant (+$5,237).
$437,134 To reflect federal Housing and Urban
Development (HUD) funding for
Serial Inebriate Grant.
($470,000) To reflect the cancellation of Prop 13
grant for the 16th Street runoff
project.
$871
Information City Manager/ Information Systems
Technology
Replacement and
Services (551
16
$998.807 To reflect one-time fuel mitigation
funds from the MTA formula share.
$665•165_ To reflect State budget action
reinstating local traffic street and
road improvement funds. Funds
represent two years funding
allocation.
13 750 To reflect additional contributions
from Fire Department for the
purchase of additional computers.
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
EXHlBIT C
Fund Depa~tment/Division/Proiect Amount Reason
II. APPROPRIATION ADJUSTMENTS
General (01)
General (01)
General (01)
General (01)
General (01)
General (01)
~
General (01)
General (01)
General (01)
Planning and Community
Development/ Administration
Planning and Community
Development/ City Planning
$166,500 To appropriate funds for the Permits
Plus on-line permitting system
previously budgeted in FY2005-06
(+$75,000) and full-year funding for
the Development Services Officer
position (+$91,500).
$144,500 To appropriate funds for the Housing
Element of the Genera{ Plan
previously budgeted in FY2005-06
(+$75,000) and salary equity
adjustments (+$69,500).
Fire/ Administration ($13,750) To reflect transfer of funds to the
Information Technology
Replacement and Services Fund for
the purchase of new computers.
Fire/ Training $70,000 To appropriate funds for the
purchase of a Records Management
System previously budgeted in
FY2005-06.
Community and Cultural Services/ $95,092 To appropriate unspent budget for
Open Space Management the eucalyptus tree removal program
previously budget in FY2005-06
Community and Cultural Services/
Cultural Affairs
Community and Cultural Services/
Human Services
$3,436 To appropriate funds for the Cultural
Arts Plan previously budgeted in
FY2005-06.
$510,939 To appropriate funds for the
Homeless Evaluation previously
budget in FY2005-06 (+$73,805) and
the Serial Inebriate Grant
(+$437,134).
Library/ Administration and
Facilities
Non-Departmental / All Other
Transactions
($10,000) Technical change to move the Public
Library Education grant budget to the
Miscellaneous Grants Fund.
($69,500) To transfer budget authority to PCD/
City Planning Division for salary
adjustments.
17
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
General (01)
Department/Division/Proiect Amount
Non-Departmental/ Interfund
Transactions
General (01) Housing and Community
Development Capital
Improvements/ BBB OPCC Access
Center
Total General (01):
Special Revenue Housing and Community
Source (04) Development Capital
Improvements/ BBB OPCC Access
Center
Charnock (05) Environmental and Public Works
Management/ Water
Charnock (05) Wastewater and Water Capital
ImprovemenU Charnock Water
Treatment Plant
Total Charnock (05):
Beach Recreation (11) Community and Cultural Services/
Open Space Management
TORCA (14) Community and Economic
Development Capital Improvement/
TORCA Affordable Housing Trust
Fund
Low/Moderate Income Community and Economic
Housing Redevelopment Development Capital Improvement/
(15) Low/Mod Income Housing
Downtown Non Departmental/ All Other
Redevelopment (16) Transactions
Earthquake Recovery Streets, Traffic Control, Parking
Redevelopment (17) Capital Improvement/ 20th and
Cloverfield Blvd Improvements
EXHIBIT C
Reason
($437,134) To increase the reimbursement from
the Miscellaneous Grants Fund for
the Seriai Inebriate Grant
(-$437,134)
($528,488) To decrease General Fund budget
due to availability of Community
Development Block Grant funds.
($68,405)
1 8 4 To appropriate additional funds for
the OPCC Access Center project.
$11,095 To reflect the adjustment to the
Engineering's Committee's adopted
budget.
($5,065,054) To reflect the adjustment to the
Engineering's Committee's adopted
budget.
($5,053,959)
41 To appropriate additional funds for
increased cost of the lifeguard
contract.
1.408.301 To appropriate available TORCA
funds for affordable housing
projects~
$770,800 To appropriate additional available
funds for low and moderate income
housing projects.
($14,317) To reduce pass-through payments to
other agencies due to less than
anticipated Tax Increment revenues.
$500,000 To appropriate redevelopment funds
for the 20th and Cloverfield Blvd
Improvements project.
18
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
Earthquake Recovery
Redevelopment (17)
Department/Division/Proiect Amount
Non Departmental/ All Other
Transactions
Total Redevetopment Funds (15-18):
Community Community and Economic
Development Block Development Capital ImprovemenU
Grant (19) BBB OPCC Access Center
Community Community and Economic
Development Biock Development Capital Improvement/
Grant (19) Low/Mod Income Housing Projects
Community Streets, Traffic Control, Parking
Development Block Capital ImprovemenU 20th and
Grant (19) Cloverfield 81vd Improvements
Total Community Development Block Grant (19)
Miscellaneous Grants Non-Departmental/ Ali Other
(20) Transactions
Miscellaneous Grants Non-Departmental/ Interfund
(20) Transactions
EXHIBIT C
Reason
$762,000 To increase pass-through payments
to other agencies due to additional
Tax Increment revenues.
$2,018,483
$528,488 To appropriate additional CDBG
funds for the OPCC Access Center
project offsetting a decrease in
General Fund budget authority.
($881,323) To reduce the appropriation in
housing projects to reflect the CDBG
spending plan.
($500,000) To reduce the appropriation in the
20th and Cloverfield project to reflect
the CDBG spending plan.
($852,835)
$43,737 To appropriate Library Staff
Education grant from the State
(+$15,237) and Public Access
Computer Hardware Upgrade grant
from the Gates Foundation
(+$28,500).
$462,134 To increase reimbursements to the
General Fund for the Serial Inebriate
Grant (+$437,134) and to the Big
Blue Bus Fund for administering
Prop A projects (+$25,000).
Miscellaneous Grants Wastewater and Water Capital
(20) Improvement/ Prop 13 - 16th Street
Runoff BMP
($470,000) To reflect the cancellation of Prop 13
grant for the 16th Street runoff
project.
Total Miscellaneous Grants (20): $35,871
19
PROPOSED FY2006-07
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund Department/Division/Proiect
Big Blue Bus (41) Non-Departmental/ Interfund
Transactions
Information Computer Equipment Replacement
Technology Program/ Equipment Replacement
Replacement and
Services (55)
III. BALANCE SHEET CHANGES
General (01) Balance Sheet Transfer - in
General (01) Balance Sheet Transfer - in
Special Revenue (04) Balance Sheet Transfer - out
Cemetery (37) Balance Sheet Transfer - out
EXHIBIT C
Amount Reason
f$25•0001 To increase the reimbursement from
the Miscellaneous Grants Fund for
administering the Prop A projects, as
per approved MTA Prop A budget.
$11,000 To reflect transfer of funds from the
Fire Department for computer
purchases.
$130,677 Reflects cancellation of loan to the
Cemetery Fund due to sufficient fund
balance.
$617,459 To restore Balance Sheet
Designation for Homeless Capital
Projects Set-Aside due to availability
of additional CDBG funds for the
OPCC Access Center project
($528,488) and use of Balance
Sheet Reserve (61,864} for
Homeless Contributions
($61,864) To fund OPCC Access Center
project
($130,677) Reflects cancellation of loan from
the General Fund due to sufficient
fund balance.
20
EXHIBIT D2
Department
Records and
Election Services
Human Resources
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
Administration
1.0 FTE permanent
Records and Election
Services Manager
(Assistant City Clerk)
1.0 FTE permanent
Assistant Director of
Records and Election
Services (Assistant City
Clerk)
Human
Resources
Resource Housing
Management
Resource Administration
Management and
Redevelopment
Environmental and
Public Works
Management
Maintenance
Management
Community and
Cultural Services
Community and
Cultural Services
Community
Programs
Human Services
1.0 FTE permanent
Administrative Staff
Assistant
1.0 FTE permanent
Housing and
Redevelopment
Manager
1.0 FTE permanent
Senior Administrative
Analyst - Housing and
Redevelopment
1.0 FTE permanent
Senior Administrative
Analyst
1.0 FTE permanent
Principal Community
Services Supervisor -
Senior Services
1.0 FTE permanent
Administrative Staff
Assistant - Human
Resources
1.0 FTE permanent
Housing Manager
1.0 FTE permanent
Senior Administrative
Analyst - Redevelopment
1.0 FTE permanent
Senior Administrative
Analyst - Maintenance
Management
1.0 FTE permanent
Principal Community
Services Supervisor
0.5 FTE permanent
Community Services
Program Coordinator
25
EXHIBIT E2
CITY OF SANTA MONICA
AMENDED GANN APPROPRIATIONS LIMIT
CALCULATION OF FY2005-06 LIMIT
FY2004-05 GANN APPROPRIATIONS LIMIT~a~ $475,656,176
ADJUSTMENT FACTORS
Allowable FY2005-06 Adjustment:
Non-Residential Assessed Valuation
Change~b~ 1.1700 times
City Population Change~~~ 1.0070 = X 1.1782
FY2005-06 REVISED GANN APPROPRIATIONS LIMIT $560,418,107
(a) As adopted by the City Council on June 15, 2004 (Resolution #9955}
(b) Based on assessed valuation data provided by the Los Angeles County Assessor for
FY2004-05
(c) Per State Department of Finance, May 1, 2005
28
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