SR-202-002 (18)
. Ct1:LCB:bp
C~ty Counc~l Meet~4It February 28, 1984
Santa Monica, Ca11forn1a
e
:2tJZ-002-
II-A
TO:
Mayor and C~ty Counc~l
FEB 2 8 1984
FROM:
Cl.ty Staff
SUBJECT:
Recommendat~ons for Allocatlon of $1 Mlll10n
Capltal Improvements Contlngency
INTRODUCT ION
ThlS report presents recommendatlons for spec~f~c expend~tures
aga1nst the $1 m~lllon cap1tal 1mprovements contlngency fund
establlshed by the Clty Councl1 upon adoptlon of the 1983-84
budget. ThlS contlngency was establlshed prlmarl1y as a response
to the percelved backlog of lnfrastructure malntenance proJects
throughout the Clty.
At the same tlrne, staff was comm1sSloned to
undertake a maJor study of caplta1 1nfrastructure needs. That
report w1ll be presented at the February 28,
1984 Counc1l
roeetl.ng.
The followlng recommendatlons are based largely on the
flndlngs of that report.
BACKGROUND
To gather lnformatlon about projects for posslb1e lncluSl0n ln
the $1 m111lon general fund contlngency, staff utll1zed the
followlng sources:
1) Departmental capltal lmprovement proJect proposals.
2) Research and flndlngs on the follawlng sect10ns of the
caplta1 needs assessment report - street ma1ntenance; street
llghtsi trafflC control systemsi
f1re apparatus; pub11C
bUl1dlngs and facll1tles; and parks ma1ntenance.
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FEB 28 1984
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3) Suggestlons by Councll Members durlng budget d1Scuss1ons and
subsequent publlC meet1ngs.
The Capltal Improvements Comm1ttee was then convened to reVlew
and rank each suggestlon based on the follow1ng cr1ter~a:
capac1ty to lmplement ~n 1983-84.
aval1ab1llty of non-General Fund flnanc1ng.
backlog m1t1gatlon rather than enhancement.
cons~stency w1th flndlngs and recommendatlons 1n the capltal
needs study.
beneflt to cornpletlng proJect before the Summer 01ymplcs wlth
part1cular emphasls on malntenance and appearance of heavlly
used publlC facl1lt1es.
health and safety of Clty workers and publlC.
support for the Pollce Department and commun1ty efforts to
reduce cr1me.
response to cltlzen needs as expressed 1n the communlty needs
survey.
Th1S 11St 1S not lntended as an all-1nclus1ve ratlona1e for
lnvest~ent 10 the commun~ty's ~nfrastructure but are appropr1ate
to the short-term nature of thlS expendlture proposal.
A more
fully developed dlScusslon of cap1ta1 1nfrastructure lnvestment
1S prov1ded lU the cap1tal needs study.
PROPOSAL
Descrlptlons of each proJect are attached as Exh1blt A.
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General Government
Upgrade V1sltor Informatlon Center*
$20,000
Replace a1r cond1t1onlng unlt on C1ty Hall roof
12,000
A1r condltlonlng cool1ng tower replacement
C~ty Hall
24,000
Deslgn for Ma1n L1brary celllng repa1r
25,000
Pub11C Safety
24 VOlce Logg1ng Recorder
32,500
l04,750
Emergency Generator
Recreatlonal/Cultural
Pal1sades Park Pence Extenslon*
87,000
Pallsades Park Trash Receptacles*
23,000
Pal1sades Park Pergola*
80,000
Park Furnlsh1ngs (cltYWlde)*
15,000
Streets, Trafflc Control & Parklng
Replacement of Traff1c S1gnal Controllers 70,500
Street Resurfaclng* 250,000
Sldewalk Repalr* 50,000
Street 11ghts* 100,000
Tree Tr1mming - P1nes 100,000
Subtotal 993,750
Percent for Arts* 6,250
Total $1,000,000
One proJect absent from th1s llst lS ne1ghborhood traff~c
l~provements related to the Welton-Becket proJect.
BecaUS8 the
pr1mary determln1ng factor for recommend1ng 1ncluSlon on thlS
11St
1S ab1l1ty to lmplement prlor to July,
1984,
staff
recommends 1ncluSlon of the $75,000 Counc1l commltment to thlS
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2ro]ect ln the 1984-85 cap1ta1 budget to cOlnc1de more closely
wlth constructlon schedules.
FISCAL IMPACT
There 1S no flscal 1mpact because the $1 m1ll~on was appropr1ated
at the t~me of budget adopt1on.
RECOMMENDATION
It lS respectfully requested that:
1) Councll approve the recommended allocat1on of the $1 m1ll10n
capltal contlngency fund for 1mplementatlon Prlor to July,
1984i and
2) Counc1l authorlze a change order In the amount of $87,000 to
the eX1stlng contract w1th Ryco Constructlon Company for
constructlon of the Pal1sades Park Fence to enable a 2000
foot extenS10n and completlon of the fence from Wllsh1re
Boulevard south.
Prepared by: Lynne C. Barrette
Deputy C1ty Manager
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Exh~blt A
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Descr1pt~on of Projects Proposed
for Fundlng from $1 Ml1110n
1983-84 Cap~'t'al Contlngency Fund
GENERAL GOVERNMENT
1. V~sltor Inforrnatlon Center - $20,000
Renovatlon and remodellng of V1s~tor Informatlon Center
located In Pal1sades Park at Ocean Avenue and Santa Monlca
Boulevard.
Des1gn serVlces be1ng donated by Welton-Becket
to rehabl11tate thlS twenty-year old temporary structure.
Vls1tors and Convent1on Bureau has 1nd~cated a w~111ngness
to ra~se any fundlng needed over the $20,000 requested from
the Clty.
Servlng over 40,000 V1s~tors per year on a
regular bas1s as well as an ant~c1pated lncrease due to the
Olymplcs,
the CIP Comm1ttee recommended cons~derat1on of
th1S proJect for Clty fundlng us~ng prlvate contractors.
2. Replace Package Alr Condltlon~ng Un1t - $12,000
Ex~st1ng
gas-powered
un~t
located
over the Flnance
Department
lS over 10 years old and lS 1ncreas1ngly
unrel~able and dlff1cult to serv~ce due to unaval1ablllty of
parts.
Unlt to be replaced by 10-ton electrlc/freon unlt.
DeS1rable to complete proJect before summer.
3. A~r Condltlonlng Coollng Tower Replacement - $24,000
Replace 25+ yer old water-cooled unlt w~th 20-ton a1r-cooled
condensor at Clty Hall. Present un~t ~s leaklng and has
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caused water damage 1n Clty Counc~l Chambers and General
SerVlces Department.
Repalrs are d1fflcult and unrcllable.
4. Maln Llbrary Cel11ng - $25,000
To contlnue lnvestlgatlon of asbestos content of Ma1n
Llbrary cell1ng to determ1ne sever1ty of problem and most
approprlate mlt1gat1ng measures. Deslgn and test of varlOUS
phys1cal Solutlons recommended as fOllow-up to analysls
already performed. (See Exh1b1t B)
PUBLIC SAFETY
5. 24 VOlce Loggln~ Recorder - $32,500
Replace 12-year old ten channel recorder wlth 24 channel
recorder to record emergency rad10 channels as well as
11fe and
property
telephone llnes. Capaclty of present
exceeded w1th 1nsta11atlon of ten 9-1-1
1ncreas1ng breakdowns. The abl11ty to
calls 1S 1mportant not only to protect
of both off1cers and cltlzens but to
lncomlng
machlne
llnes as
emergency
1S belng
well as by
retrleve
emergency
protect clty 11ab1l1ty 1n case of dlsputes over occurrences
dur1ng an emergency.
6. Emergency Generator - $104,750
It 18 proposed to purchase and lnstall two new 60 k1lowatt
(kw) 3 phase d1esel dr1ven standby generators (ldentlcal ln
Slze and manufacturer) to be located ln the approX1mate
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present locatlon of the eXlstlng generator. (40 feet north
of CJ.ty Hall)
The eXlst1ng unJ.t would be removed and converted (by PFM
forces) to a portable for use throughout the Clty as needed
durlng outages. The new system wll1 provlde emergency power
needs for the Pollee faCll1ty lncludlng the commun~catlons
center, squad room, telephone and radlO equJ.pment and a1r
condltJ.onlng requJ.red for the telephone equlpment. Also,
emergency llght1ng for Clty Hall wll1 be provJ.ded. ThlS
IJ.ght~ng lS l~mlted to the eXlstlng emergency CJ.rCUJ.ts WhlCh
provlde hallway and access 11ghtlng only. AddJ.tlonal
emergency 11ghtlng lncludlng eXlt Slgns and some offlces
wJ.I1 be proposed as an add1tlonal capltal proJect ln the
1984/85 budget.
The capac1ty of each unlt (60 kw) wl11 be such that the
ent1re PolJ.ce faC111ty "emergency" power needs and eXlst1ng
C1ty Hall emergency llghtlng can be handled by one generator
lf the other faJ.Is durlng the outage. Of course, lf that
never occurs, the ult1mate standy capaclty of the system 1S
2 x 60 = 120 kllowatts of power WhlCh means add1tlonal
emergency clrcu1try could be added.
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RECREATIONAL/CULTURAL
7. Pallsades Park Fence - $87,000
In 1982-83, blds were recelved for lnstallatlon of 6000 feet
of concrete ral1 fenclng along the Pallsades Park bluff.
Funds were ava~lable from the Laura Blllerbeck bequest to
lnstal1 4000 feet of fenc1ng. Based on the favorable unlt
prlce bld, staff recommends lssu~ng a change order to the
current contractor, Ryco Construct lon, to complete the
remalnlng 2000 feet of the fence from Wllshlre Boulevard
south.
8. PalLsades Park Trash ~eceptacles - $23,000
Supply and lnstall 75 custom concrete trash contalners 1n
Pallsades Park.
New conta1ners to replace eXlstlng green
metal cans would be more aesthetlcally pleaslng, be des~gned
to coordlnate wlth new fenclng and have a longer Ilfe
because of permanent lnstallat10n and more substantlal
constructlon.
9. Pallsades Park Pergola - $80,000
Renovate 50-year old pergola, repalr termlte and rot damage
to vertlcal members. Replace and repalr structural footlngs
as needed. Palnt and alter eXlstlng landscaplng and pavlng
to approxlmate orlglnal deslgn. Whlle preservatlon of thlS
hlstorlcal1y slgnlflcant park feature would be amenable to
prlvate contr1butlon Sollcltatlon, lt was felt by the CIP
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Comm1ttee that funds could not be obtalned prlor to the
OlymplCS.
10. Park Furn1sh1ngs - $15,000
P rov l.de
outlay for park furnlsh1ngs cl.tyw1de such as
drlnklng fountalns, plCnl.C tables, trash conta~ners, benches
and barbeques.
Cap~tal outlay for these types of ltems has
been reduced in recent years.
Inclusl.on l.n the $l m11110n
contlngency lS lntended to draw attent~on to the need for
replacement of eXlstl.ng park furnlsh~ngs and to glve a sense
of the~r collectlve flnanc1a1 ~mpact.
For example, the
expendlture hlstOry for these ltems ln recent years 1S as
follows:
FY 80-81
Actual
FY 8l-82
Actual
FY 82-83
Actual
FY 83-84
Budgeted
$ 2,800
$ 2,188
$ 1,933
$ 2,000
Over t~me, ~t lS felt that these 1tems would be conduclve to
the Adopt-A-Park or G1ft Catalogue programs currently bel.ng
developed by Recreatlon and Parks staff and Comm1SSlon.
STREETS, TRAFFIC CONTROL AND PARKING
11. Replacement of N1ne Traff1C Slgnal Controllers - $70,500
Replace out-moded trafflC controllers lack1ng replacement
pa rt s
at
follow1ng locat1ons w~th state of the art
controllers:
Montana & 20th; Arlzona & 2nd; P1CO & 17th;
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Ocean Park & 20th; Barnard & Holll5ter; Barnard & Ocean
Park: 4th & Olymplc; L~nco1n & Arlzona: Arlzona & 20th.
12. Street Resurfaclng - $250,000
Resurface asphalt pavement, lnsta11 concrete gutters and
repalr damaged curbs on Colorado Boulevard from 14th to
C10verf~eld: Broadway from 17th to Cloverf~eld; and other
locat1ons to be determlned. Recent pavement management
survey ranked Colorado and Broadway among hlghest prlorlty
streets for resurfac1ng. ThlS request for $250,000 brlngs
1983-84 budget for street resurfac1ng to approxlmately
$600,000. ThlS lS close to the capltal needs study
recommendatlon of $675,000/annual expendltures for thls
actlvlty.
13. ~ldewal~ Repa1r - $50,000
To repa1r or reconstruct sldewalks at var~ous locat10ns
throughout the Clty. At the present tlme, tree roots
ralslng sldewalks has resulted 1n a backlog of approx1mately
100,000 square feet 1n need of repalr. ThlS request wl11
reduce backlog by approxlmate1y 20%. Th1S allocatlon wlll
be matched by 50% assessment of reSldentlal property owners.
14. New Street119ht Systems - $100,000
Based on
procedures
recommended
antlclpated resolutlon of street11ght assessment
In tenant-occupled blocks, $lOO,OOO 15
ln addlt10n to the $100,000 already lnc1uded ln
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the 1983-84 budget. These amounts would be matched by a 50%
assessment for a total proJect s~ze of $400.000. Locatlons
are stll1 to be determ~ned and w~11 be based on petltlon.
These funds ln total should support approxlmately 16 blocks
of new streetl1ghtlng.
15. Tree Trlmmlng - Plnes - $100,000
Trlm 330 large canary 1s1and p~ne trees by contract on Alta,
Carlyle and 24th Streets. These trees have not been trlmmed
for elght years and would requlre 40% of the eXlstlng Clty
crews' work year to accompllsh. ThlS project lS ln response
to VleWS expressed ln the communlty needs assessment as well
as concern over potentlal Clty llabll1ty from fall1ng
branches.
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CM:LCB:bp
February 8, 1984 ~
Santa Monical Callfornla
~ Exhlblt B
INFORMATION ITEM
TO: Mayor and Clty Counc1l
FROM: Clty Staff
SUBJECT: Maln Llbrary Ce111ng
INTRODUCTION
The lntent of th1S report lS to provlde a summary of f~ndlngs to
date about the concerns over asbestos content of the llbrary
cell~ng and analysls of alr borne f~ber content. The Clty has
retalned BUlld1ng Systems Evaluatlon, Inc.
and a faculty member
of the UCLA School of Publ1C Health to undertake the technlcal
analYS1S and make recommendatlons about poss1ble ID1tlgatlng
measures.
SUMMARY OF APPROACH & FINDINGS
Clty Staff's approach to thlS problem has been gUlded by three
fundamental prlnc1ples:
The
Clty
should ut1l1ze the best avallable sClent1flc
techn1ques to evaluate the problem.
The C1ty should not unduly expose 1tS employees, or the publ~c
to any known or suspected rlsks and therefore should cont1nue
to utlllze a conservatlve standard of problem evaluatlon.
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The C1ty should act expedltlously after the best eV1dence has
been obtalned and the optlmal Solut1on ldentlf1ed.
Based on the avallable eVldence to date, no v101at1on of current
state or federal health and safety regulatlons eX1sts at the Ma1n
Llbrary.
Tests are contlnulng to clarlfy eX1st1ng condlt1ons.
Because research lndlcates that lt lS reasonable to presume that
there may be a health hazard at some undef1ned tlme ln the
future, and because no exposure to a known or suspected
carclnogen 1S deslrable, the Clty should ellmlnate as soon as
practlcable the small quantlty of f1bers, lncludlng asbestos from
the alr 1n the Ma1n L1brary.
Deslgn work should beg1n after authorlzat1on of $25,000 In
expendltures from the approprlated capltal reserve of one mlll10n
dollars. Construct1on wlll be budgeted durlng FY 84-85.
BACKGROUND - LEGAL PARAMETERS
In 1972,
OSHA establlshed an asbestos hazard actlon level of 2
flbers per cent1meter as the 11ffiltS ln a work space enVlronment
to prevent asbestoslS. ThlS standard was not llnked at all to
carclnogen1ty.
In both 1976 and 1980 NIOSH (research arm of OSHA) recommended
reduct10n of the hazard actlon level to .1 flbers per centlmeter.
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It was felt that thls was an enforceable number based on current
technology for anayls1s.
Other federal agenc~es WhlCh have commented on asbestos levels
lnclude the EPA and the Veterans Adm~n~strat~on.
The EPA school
asbestos program sets as a goal an asbestos free enV1ronment and
the Veterans Adm~n1strat~on ~s us~ng .005 f/cc as the~r standard.
No offlclal actlon to reduce the actlon level has ever been taken
although the current federal admlnlstrat~on 1S cons1der1ng
lmplementatlon of a .5 level.
It has been recommended by our advlsors that the Clty use .1 as
our standard for evaluatlon.
TESTING
Over the past few years, several tests of the amount of a~rborne
f~bers 1n the L1brary have been conducted. The results showed
mlnlmal or non-ex~stent levels of flbers 10 the a~r.
However, thlS 1S a s~tuat~on Wh1Ch has been mon~tored closely and
recent attempts (October, 1983) to clean the cell1ng by a
contractor renewed the concerns among Llbrary staff over the
alrborne f~ber content.
To assess the current sltuat~on, the
C1ty retalned BUlldlUg Systems Evaluat~on,
systematlc test~ng and analysls.
Inc.
to perform
On November 20 and 23, 1983, 46 bulk samples were taken from the
l~brary cell1ng. On the 20, 23 and 30th, seventeen a~r samples
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were taken from stat~ons throughout the l~brary.
Some addltlonal
sampllng and retestlng was done between the 30th and December 8.
In add~tlon,
one sample was obtalned to undergo sophlstlcated
electron m1croscopy analys~s to determ~ne the number of asbestos
f~bers as compared to other f1bers 1n the a1r.
Th1S lS an
lmportant d1st~nctlon because the standard tests performed on the
samples c~ted above only determ~ne f~ber content 1n the alr, not
the nature of the f1bers.
The samples were analyzed by an accredlted testlng laboratory
uSlng the procedures and technlques recommended by govern1ng
agencles.
RESULTS
Results from the laboratory tests on samples Wh1ch BSE collected,
clearly ver~fy that all the shot-on acoust~cal ce~llngs, except
those ~n the Aud1tor~um foyer,
conta1ned asbestos. ~h~s lS not
unusual as asbestos was a commonly used bUlldlng lnsulat~on
materlal between the end of World War II and the 1960's when the
Llbrary was constructed. The alr sample results conclude that
a1rborne
concentrat1ons
of
asbestos
vary
from 0.001
to 0.09
flbers per CUblc centlmeter (f!cc). ThlS 1S well below the OSHA
permlSSlble exposure of 2 f/cc.
Cal/OSHA has also establlshed an
"act~on level" of 0.1 f/cc. WhlCh requ1res a notlf1catlon and
examlnatlon procedure.
The a~r monltor1ng program showed no
slgnlflcant f1ber content above the 0.1 level.
1 None detectable or below the detect10n 11mlt for thlS samp11ng
procedure.
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The recogn~zed government standards have been chang~ng and are
expected to cont~nue to change.
Forseelng the eventual lower~ng
of
the allowable levels,
BSE recommended and performed a
deflnltlve check sample wh~ch was analyzed by Transm~SSlon
Electron Mlcroscopy (TEM), the most flnlte recognlzed asbestos
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alr sampllng technlque. The analyzlng laboratory found: 1) that
there were no flbers larger than 5 mlcrons2 present on the
fllterj
and 2) that there were asbestos flbers present on the
fl1ter wh~ch were below the level detected by the phase contrast
procedure outllned above. These smaller flbers were present ln
very low concentratlons, well below acceptable levels 1dentlfled
by CA1/oSHA.
The concentrat1ons 1dent1fled by the TEM method are so low that
they must be expressed ln we1ght rather than f~ber levels.
Expressed ln we~ght, these smaller flbers welghed 34 nanograms
per CUblC meter.
Th1s lS very close to the EPA suggested
envlronffiental
11ffilt,3
the most conservatlve mlnlffium level
proposed Slnce ltS publ1catlon ln August of 1980.
(It has been
suggested that because of Callfornla's abundant natural supply of
asbestos ~n so11,
that bUlldlngs ln thlS state w11l never be
cleaner than the local amb1ent alr level.)
2 The recognlzed opt1cal procedure measures all f1bers larger
than 5 rnlcrons WhlCh have a length to wldth ratlo of 3 to 1.
3 EPA Doc. No. 560/13-80-026 "M.easurement of Asbestos Alr
Pol1utlon Ins1de BU11d1ngs Sprayed Wlth Asbestos."
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ANALYS IS
The levels of a1rborne asbestos f1bers approach but d~d not equal
the current act~on level llmlt recommended by OSHA. The levels
are also well below the current permlssable 11mlt. Although
there lS no current v1olatlon of the Ca1jOSHA levels, studles
have shown that shot-on materlal such as that 1n the Llbrary
cont1nues to deterlorate and become more fr1able (eas1ly
crumbled) as 1t gets older.
Clty staff have dlscussed the prellmlnary flnd1ngs wlth both BSE
and staff at the UCLA School of PubllC Health. It seems to be
the consensus V19W that whlle the asbestos condltlon lS not at a
level for lmmedlate concern,
removal or abatement should be
addressed by the C1ty 1n a long-term cap1tal lmprovements
strategy.
Eventually, as the allowable levels decrease and the frlab1l~ty
of the shot-on mater1al increases wlth age, there w111 be a p01nt
In tlme where the alrborne levels wl11 exceed the perm1ssab1e
standards. In addltlon, Slnce It has been an accepted bel1ef
that asbestos lS a carc1nogen, there 1S ultlmately no safe level
of exposure. There are three forms of abatement WhlCh should be
consldered:
1. Barr1er
2. Encapsulatlon
3. Removal
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NEXT STEPS
BSE staff are currently test1ng var~ous phys1cal m1t1ga~lon
measures for potentlal appl~cablllty in the L~brary. It lS
ant1c~pated that thlS effort w111 cont1nue over the next few
weeks.
In the meant1me, the C~ty 18 seeklng other advlce from the
medlcal and SClentlflc commun1ty to reV1ew the test results and
comment on the approprlate ffiltlgatlon measures and necessary
tlmlng for the lmprovements. In a sltuatlon Wh1Ch 1S not only
sens1t1ve from a publlC safety pOlnt of V1ew but also potentlally
costly ln terms of abatement, we feel lt lS prudent to seek more
than one oplnlon on how best to proceed.
One short-term step Wh1Ch lS belng taken 1S vacuum1ng of the tops
of books and shelves ln the Llbrary by a spec~ally equlpped
contractual team over the Llncoln's Blrthday Hollday. Th1S w111
serve to allev1ate dust bUlld-ups ~n rarely accessed places.
The Clty Llbrar1an has provlded perlodlc updates to her staff on
the status of the tests and w111 cont1nue to do thlS so that
staff can be fully and accurately 1nformed. The ~mpact of th1S
pend1ng project on buildlng ma1ntenance operatlons 15 also of
concern and resolutlon of the recommendatlons 1S lmportant to
allow routlne malntenance act1v1t1es such as relamplng and roof
repalrs to proceed.
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Funds for further deslgn and testlng of solutlons lS recommended
as part of the $1 ml1110n cap1tal contlngency reserve to be
presented for CounCl1 approval on February 28.
If needed, funds
for 1mprovements wlll also be lncorporated ln 1984-85 capltal
budget plannlng.
In the meantlme,
work on thlS project lS contlnulng w~thout
let-up and staff w~ll report the next phase of recommendat~ons to
the Councl1 as soon as they are ava1lab1e.
Prepared By: Lynne C. Barrette
Deputy C1ty Manager
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