SR-202-002 (16)' !;
FI N: CMD: br/f:lfinancelbudgetlstfrptslsrmybudrev01-reso
Council Meeting: February 27, 2001
.. , ~Ee ~ ~,
~
Santa Monica, California
TO: Mayor and City Council
Chairperson and Housing Authority Members
Chair~erson and Redevelopment Agency Members
Chairperson and Parking Authority Memhers
FROM: ~ity Staff
SUBJECT: Recommendation to Conduct FY 2000-01 Mid-Year Budget Review and
Adopt Associated Budget Changes Inc{uding Designation of FY 1999-00
Year End Savings for Major Capital Improvements or Other Potential Uses
Introduction
This report pro~ides a mid-year review of the FY 2000-01 budget, recommends budget and
personnel changes, and reports on progress of work objectives.
Backqround
The mid-year budget review is an opportunity to assess the status of the adopted budget
and make necessary mid-course corrections. In addition to reviewing projected revenues
and expenditures after six rronths of operations, staff evaluates progress on priority and
departmental objectives. Revisions to the adopted budget are recommended based on
this analysis.
Discussion
Overview - A summary review of all fu:~ds is at Exhibit A. With respect to the General
Fund, the changes included in the Mid-Year Review report are summarized below:
1 ~
~EB 7 2Ml,
FY 2000/01 GENERAL FUND CHANGES (in millions
Revised Proposed Est.
Budget as Budget Revised Actual Projected
of 12/31/00 Chanqes Budqet Chanqes 6/30/01
Beginning Fund
Balance (7/1/00) $16.7 $ - $16.7 $ - $16.7
Revenues 170.8 - 170.8 2.5 173.3
Expenditures 174.0" 0.4 174.4 - 174.4
Balance Sheet
Transactions 2.9"` (0.5) 2.4 (2.0) 0.4
Ending Fund Balance
(6130/01) $16.4 $(0.9) $15.5 $0.5 $16.0'**
*Does not include reappropriation of ongoing capital projects, which are financed from
funds reserved or designated on the General Fund balance sheet.
'"''Consists of $(5.2)m per adopted budget +$8.1 borrowed internally to help finance
the Public Safety Facility.
`*"Adopted FY 00/01 budget is $16.4m.
The only significant fund balance change due to the actions recommended in this report is
in the Wastewater Fund. Due to greater than anticipated costs on the Pacific Coast
Highway Sewer Project, $6.Om of costs formerly charged to the Disaster Relief Fund are
being charged to the Wastewater Fund. This action requires an appropriation of $6.Om in
the Wastewater Fund. As is the City's practice, an analysis will be prepared at the end of
the fiscat year to identify final changes in any of the fund balances as well as any final
expenditure savings or budget revisions that are necessary.
Details of previously approved budget actions and the mid-year analysis of City revenues
2
are contained at Exhibit B
Budget changes recommended at this time are outlined in Exhibits C and D. Revenue
adjustments will more accurately reflect grant and other revenues the Ciry will receive
during the fiscal year. In addition to various proposed technical expenditure adjustments,
the budget and balance sheet changes recommended at Exhibit D include the
appropriation of $6.5m to finance various Low/Moderate Income housing projects, and two
interfund loans which are necessary to implement fully the $25.Om low/moderate income
housing commitment included in the Adopted FY 2000-01 Budget. The appropriation
represents all such funds determined to be available.
The interFund loans between the Redevelopment Agency and the General Fund, for a total
of $10.2m, will temporarily make available for housing projects funds not immediately
needed for other capital projects. The loans will be repaid from future tax increment
revenue that must be set aside for affordable housing projects. Staffwill continue efforts to
identify funds that can be appropriated for Low/Moderate Income housing purposes.
Results will be reported to Council in conjunction with the annual budget development
(June), the year-end budget report (September), and the mid-year budget report
(February).
Departmental Program Performance Review - All FY 2000-01 performance measures
and objectives have been reviewed. V1lith the exception of those listed at Exhibit E,
collaborative and departmental work objectives and perFormance measures are on target.
3
Capital Improvement Projects (CIP) Review - A CIP Status report as of December 31,
2000 accompanies this staff report. It presents information on project implementation,
financial status, management responsibility and changes in the scope or cost of project
work authorized. All projects authorized in the FY 2000-01 revised budget are listed, as
well as those projects from prior years, which were not completed by June 30, 2000.
Personnel Actions - Included at Exhibit F is a resolution revising salaries for various
positions. These salary changes result from an analysis of similar positions in comparable
cities and internal equity factors. The cost of these changes will be absorbed in the
existing budget.
Also at Exhibit F is a listing of new positions and reclassifications that have been reviewed
and approved by the City Manager and the Personnel Director and require approval by
Council in order to be incorporated into the FY 2000-01 City budget. No appropriation is
required to implement most of these changes. Included are 13 new positions in the City
Planning, Building and Safety, and Transportation Management Divisions of Planning and
Community Development, and 1 new position in the Information Systems Division of the
Ciry Manager's Office. It is unlikely that the full cost of these positions will be realized
before the end of the fiscal year and any necessary budget changes will be made at that
time.
4
Purchases Required to be Reported to Council Pursuant to Ordinance #1743 - City
procurement procedures require competitive bidding, but also authorize the City Manager
to secure necessary resources on an expedited basis if an emergency arises, or if it is in
the interest of public health and safety. If the City Manager exercises this authority, it must
be reported to the Council. Applicable purchases are listed at Exhibit G.
FY 1999-00 Year End Savinqs
The City completed FY 1999-00 with a General Fund surplus. The City Council may now
wish to appropriate all or part of the current amount of these savings, $3.Om, to particular
uses. The following discussion highlights several potential uses.
SMMUSD The Santa Monica-Malibu Unified School District anticipates a$1.6m
budgetary shortFall for FY 2001-02 and has identified potential cutbacks that would balance
their budget. Wage increases and un-funded state and federal mandates are the principal
causes of the shortfall. City staff members, at Council's direction, are currently evaluating
the potential for increasing the ongoing commitment of funds from the City to the District,
associated with joint use of school facilities for public purposes. The DistricYs needs are
clearly ongoing, not one-time. Last year, the City Council granted $3.1 m in one-time funds
to the District. It would not be prudent to commit further one-time funds when it is not yet
apparent what ongoing commitment can be made.
Consequently, staff recommends that Council dedicate the savings to one or more of the
following high-priority, near-term capital improvements.
5
Civic Center Garage (estimated $18m) to provide additional parking for the new
public safety facility, city hall (employees, city vehicles, and visitors), and the
remainder of the civic center (County Courts and Civic Auditorium). It will also serve
as a transit park & ride facility and a facility to provide interim replacement parking
to allow seismic retrofit work to commence on the downtown parking structures.
This facility should be financed and constructed to coincide with the opening of the
public safety facility.
City Hall Seismic Retrofit (estimated, conservatively, $20m) to address seismic
needs for the entire city hall facility. FEMA funds provided to cover a portion of the
retrofit costs have been approved for application to the pubic safety facility. When
FEMA agreed to allow the City to transfer the funds, which were to be used for the
existing police wing, the Ciry agreed not to occupy the space until the seismic needs
of City Hall were addressed.
Main Library New/Expansion (additional costs unknown at this time) Initial
estimated costs are several years old. Construction costs have undoubtedly
increased in the interim. In addition, it will be necessary to include additional space
in the facility as well as to expand the associated subterranean garage by two
additional levels. These additional levels will supplement downtown parking, both
while seismic work is being done on the downtown parking structures and in the
long term.
6
Revision to Citv's FY 2000-01 Gann Limit
On June 20, 2000, the City Council adopted the FY 2000-01 Gann Appropriations Limit.
The adopted limit reflected the application of two allowable limit growth factors: City
population change and the change in the California Per Capita Personal Income from the
prior fiscal year. The State constitution allows an alternative to the State Per Capita
Personal Income factor, the change in the jurisdiction non-residential assessed valuation.
This alternate factor is used to increase the limit when a jurisdiction is experiencing
significant non-residential assessed valuation growth and the associated increased
demand for municipal services. Such was the case in Santa Monica last year. Data for
using this alternate factor in Santa Monica is now available. At Exhibit I is a recalculation
of the City's FY 2000-01 Gann Appropriations Limit and a resolution to adopt the new limit.
Recommendations
It is recommended that the City Council and Redevelopment Agency approve the
resolutions at Exhibit H, which set forth the revenue and expenditure budget changes
noted in the attached exhibits; adopt the changes in job classifications and approve the
salary resolution contained in Exhibit F; approve the resolution at Exhibit I revising the
City's FY 2000-01 Gann Limit, and approve the two promissory notes at Exhibit J making
funds immediately available for affordable housing projects.
7
Prepared By: Susan McC~rthy, City Mana~ger
Gordon Anderson, Assistant City Manager
Karen Bancroft, Director of Personnel
Mike Dennis, Director of Finance
Ralph Bursey, City Treasurer/Revenue Manager
David Carr, Assistant City Treasurer
Gigi Decavalles-Hughes, Budget Manager
Amy Tidus, Principal Budget Analyst
Kathy Chang, Senior Administrative Analyst - Budget
Annette Morales, Senior Administrative Analyst - Budget
Joan Akins, Administrative Services Officer
EXHIBITS
A- FY 2000-01 Revenue and Expenditure Analysis by Fund
B- FY 2000-01 Revisions through 12/31/00 to Adopted Revenue and Expenditure Budget
and FY 2000-01 Mid-Year Revenue Analysis
C- Proposed Changes to FY 2000-01 Revenue Budget
D- Proposed Changes to FY 2000-01 Expenditure Budget
E- Exception Report on Work Objectives and Performance Measures
F- Resolution Containing Recommended Salary Changes for Certain Positions, and a
Listing of Position Reclassifications and Previously Approved Reclassifications
G-Listing of Procurements Required to be Reported Pursuant to Ordinance #1743
H - Budget Resolutions
I- Calculation of and Resolution Approving the City's Revised FY 2000-01 Gann
Appropriations Limit
J - Promissory Notes
8
FY 2000-01 Revenue and Expenditure Analysis by Fund
Revenues
Generai
Beach
Housing Authority
Redevelopment "'
CDBG
Miscellaneous Grants
Water
Solid Waste
Pier
Wastewater
Givic Auditonum
Airport ' "
~ Big Blue Bus
Yehicle Management
All Others
Total NI Funds
Reimbursements
& Transfers
Grand Total (Net)
Revised Budget Proposed Proposed Estimated Variance Revised Budget
as of Increasesf 8udget Actual Favorabie as of
12/31t00 (Redudions) 12/31l00 FY 200~lQ1 (Unfavorable) 12J3t/2000 `
$ 170,817,482 $ 0 $170,817,482 $ 173,299,006 $ 2,481,524 (a) $ 273,071.434
3,dd0,213 3,440,213 4,137,265 697,052 5,316,515
8,432,660 8,432,660 8,432,660 0 8,781,799
19,956,792 1,fi73,0~ 21,629,792 21,934,792 305,000 43,710,635
5,154,805 5,15d,805 3,272,288 (i,$82,517) 5,907.946
10,595,861 (710) 10,595,151 9,452,533 (1,142,618) 20,575,134
16,474,857 16,474,857 18,077,263 1,602,406 24,977,549
13,933,582 13,933,582 13,771,656 (161,928) 13,905,056
2,519,406 183,207 2,702,613 2,762,613 60,000 6,753,027
13,515,133 13,515,133 28,765,123 15,248,990 (b} AA,226,38d
2,546,Q45 2,546,pA5 2,484,545 (61,500) 3,013,327
3,253,027 3,253,027 3,423,962 170,935 8,t67,A86
30,483,200 30,483,200 30,999,100 515,900 106,695,849
9,499,041 9,499,041 9,499,041 Q 13,d37,525
24,201,658 1,871,332 26,Q72,990 26,751,256 678,266 32,627,73~
$ 334,823,762 § 3,726,829 $338,550,591 $ 357,063,103 $ 18,512,512 $ 608,767,396
$ {26,763,185} (1,153,300) (27,916,485) (28,209,927) (293,442) (2Q038.273}
Ezpenditures
Proposed Proposed
Increases! Budget
(Reductians} 12/31100 "
$ 397,736 $ 273,469,170
538,671 . 5,855,186
8,781, 799
3,545,471 47,256,106
1,492,171 7,400,117
640, 881 21,216,015
56,350 25,033,899
82,d00 13,987,456
217,507 6,9?0,534
6,061,500 (c) 50,287,884
43,700 3,057,027
175,900 6,343,386
1,773,600 108,469,449
477,313 13,514,838
1,919,582 34,547,312
$ 17,422,782 $ 626,190,178
0 (2Q,038,273)
$ 308,060,57~ $ 2,573,529 y310,634,106 $ 328,853,176 $ 18,219,U70 $ 588,729,123 $ 17,422,782 $ 606,151,905
• Revised expenditure budget includes reappropriated capital projects and other expenditures financed by trustee-held and other City-held reserved and designated funds
rather than by current revenues.
*' Assumes that estimated adual expenditures are equal to proposed expenditure budget.
"` Includes Downtown, Ocean Park, Earthquake Recovery, and Low/Moderate Income Housin9 Redevelopment Funds.
; "" InGudes Special Rviation Fund.
' {a) Consists of $.5m in regular ongang revenue and $2.Om in one-time funds.
{b) P~imarily due to timing changes in receipt of project reimbursement from the City of Los Angeles.
(c) Primarily due ta shift of costs from the Disaster Relief Fund.
m
x
2
m
1
D
EXHIBIT B
CITY OF SANTA MONICA
REVISIONS TFiROUGH DEC. 31, 2000 TO THE ADOPTED REVENUE BUDGET
Fund
General
CDBG
Miscellaneous Grants
Water
Stormwater Management
Vehicle Management
Computer Equip. Maintenance
Comp. Self Insurance
Auto Self Insurance
Workers Comp. Self Insurance
Other Funds
Total (Gross)
Less Transfers
Reimbursements
Adopted
Revenue
Budget
7/1 /00
--------------------
$ 169,900,127 $
4,642,162
9,588,208
16,396,857
2,458,664
9,532,077
1,879,993
571,200
581, 700
6,306,400
111,601,518
--------------------
$ 333,458,906 $
(27,930,980)
Previously
Approved
Revisions to
Revenue Budget
(7/1/0~ -
12/31 /00)
----------------------
917,355 $
512,643
1,007,653
~8,000
17, 000
(33,036)
(729,059)
196,600
300
(602,600)
0
----------------------
1,364,856 $
1,167, 795
170,817,482
5,154,805
10,595,861
16,474,857
2,475,664
9,499,041
1,150, 934
767,800
582,000
5,703,800
111,601,518
Total (Net)
Disaster Relief Fund
Revised
Revenue
Budget
12/31 /00
334,823,762
(26,763,185)
$ 305,527,926
-----------
----------- $
--
-- 2,532,651
-----------
----------- $
-
- 308,060,577
------------
------------
$ 31,364,393 $ 0 $ 31,364,393
10
CITY OF SANTA MONICA
REVISIONS THROUGH DEC. 31, 2000 TO THE ADOPTED REVENUE BUDGET
Council Agenda
Session Item
Date Number Description/Fund Amount
----------
7/25/00 ---------- -------------------------------------------------------------------
6- F Grant from the California Department of --------------------
$ 27,535
Conservation for beverage container recycling
cnniiroe
(Fund 20 - Miscellaneous Grants)
7l25I00 6- I Change in method of payment for Utility Users' 132,413
Tax audit services from a contingency fee where
gross revenues were reduced by the amount of
the fee to a fixed fee basis where the total amount
nf nrnss ravPni iPS is rannrrla~l
-• a~--- •---.._-- •- •---•---~
(Fund 01 - General}
10/10/00 CC/HA/PA/RA 1 Year End Budget Review Changes
(Fund 01 - General) 562,242
(Fund 19 - CDBG) 512,643
(Fund 20 - Miscellaneous Grants) 146,280
(Fund 25 - Water) 78,000
(Fund 34 - Stormwater) (78,OOD)
(Fund 54 - Vehicle Management) (33,036)
(Fund 55 - Computer Equipment Replacement) (784,792)
(Fund 56 - Comprehensive Self Insurance) 196,600
(Fund 59 - Workers Comp. Self Insurance} (602,600)
Subtotal - Year-End Budaet Review Chanaes (2.6631
~n~~ninn
ivi ivivv a. u ~.,...e~~e~ ~..,ti~~~~e.,,e.,+f~.,.,, tF,o ri+~~ nf I nc
v - ~ ~ ~~~v~cc~.~ ~c~~~~uu~~v~~~-~~. ~~..~~~ .~~.., ..,~.y ..~ ~.,.~ a~ nnn
.. , ....
Angeles for its share of construction costs of the
~ania nnonica uroan Kunon Recyciing raciii`ry
(SMURRF).
(Fund 34 - Stormwater)
10l10/00 6- I Sustainable Building Grant from the California 45,700
Integrated Waste Management Board.
(Fund 20 - Miscellaneous Grants)
10/10/00 12 - A Expansion of Preferential Parking Zone W
(Fund 01 - General) 2,70o
11
ExHiBir e
CITY OF SANTA MONICA
REVISIONS TFiROUGH DEC. 31, 2U00 TO THE ADOPTED REVENUE BUDGET
Council Agenda
Session Item
Date Number
---------- ----------
10/24lQO 6 - J
I I% 14/UV O- I~
11/14J0a 10 - A
11 /14/00 12 - A
N!A N/A
N/A N/A
Description/Fund
Local Law Enforcement Block Grant funding for
2~00.
(Fi inri ~!1 _ Micrallananuc l~rantcl
~, ... ... ~„ .....,.,.,...,. ,...,..., ,..... ,,.,~
a~aie i iansNuriau~ii unNiwerneni noy~arn
funding for a soundwall project on Interestate 10.
(Fund 20 - Miscellaneous Grants)
Lease rental revenue resulting from the
ar.nuisiti~n nf the Mnuntain View MnhilP Hnme
__~_._._._.. -. --_- --.__..__... _._.. ._.__.._ .._..._
Park.
(~ iai iu v i- v2i i@faij
Estabiishment of Preferential Parking Zone XX.
(Fund 01 - General)
Increased contributions from various funds to the
Computer Equipment Replacement Fund for
purchase of computers ($44,129) and funding of
future replacement computers ($11,604).
(Fund 55 - Computer Equipment Replacement)
Technical adjustment to contributions from
various Citv Funds to the Auto Self-Insurance
Fund.
\F„inri FR _ Calf Ingiwran~a _ A;,,itn~
vruss rceviswiis ~~ r+uuN~cu ouuyc~
Less: Reimbursements & Transfers
Net Increases to Adopted Budget
~
~
Amount
---------------
219,248
~06, 6yU
175.000
45, 000
55,733
300
1,364,856
1,167, 795
2.532.651
12
Fund/Major
Revenue Account
(~anaral F~inrl
utwry user~s i ax
Sales Tax
W
Property Taxes
Transient Occupancy Tax
Business License Tax
Municipal Ordinance
Violations
On Street Meters
FY 2000-01 MID-YEAR REVENUE AFJALYSIS
FY 2000-01
Revised
Budget + FY 2000-01
Proposed Estimated
Ghanges Actual Variance
$24,875,413 $24,518,000 {$357,413)
25,131,OQ0 26,85Q,000 1,719,Q00
16,234,606 16,573,806 339,200
20,165,000 19,850,OD0 (315,000}
16,8~d,000 17,200,000 400,000
8,00~,000 6,900,000 (1,100,000)
4,035,000 4,200,000 165,000
Comment
EXHIBIT B
Decrease primarily due to less than
anticipated revenues from hardwire telephone
service, partialiy offset by greater than
anticipated revenues from natural gas service.
Increase due to greater than anticipated
economic activity in the Gity. Anticipated
losses from e-commerce have been more
than offset by the continuing expansion in the
local economy.
Increase primarily due to greater than anticipated
secured tax collections, AB 1290 property tax
pass-through payments from the Redevelopment
Agency, and Public Safety Augmentation Funds.
Decrease primarily reflects lower occupancy at
certain hotels in the City undergoing major
renovations.
Reflects greater than anticipated revenues fram
most business categories.
Decrease reflects lower than anticipated
issuance of parking citations.
Reflects increase in economic activity in the
downtown area.
Fund/Major
Revenue Account
Structure Attendant Parking
Motor Vehicle In-Lieu
Parking Facilities Tax
I nterest
.R
Real Property Transfer
All Others
Total General Fund
FY 2000-01 MID-YEAR REVENUE ANA~YSIS
FY 2000-41
Revised
Budget+ FY 2000-01
Proposed Estimated
Changes Actual Variance Comment
EXHIBIT B
4,572,OOQ 4,572,000 0 On budget.
4,931,000 5,00~,000 69,000 Reflects greater Statewide registrations of new
vehicles.
5,100,000 5,2&0,000 1$0,000 Rate of grouvth of tax revenues is greater than
anticipated.
6,622,100 6,158,748 {463,352} Decrease due to a lower than anticipated
3,100,000 3,100,000
31,251,363 33,Q96,452
$170,817,482 $173.299,006
Beach* 3,440,213 4,137,265
Housing Authority* 8,432,660 8,432,660
investable fund balance and decreased interest
rates.
0 On budget.
1,845,089 Increase primarily due to increased interest
on Public Safety Facility Bond proceeds
reflecting a delay in the projecYs schedule
($1,700,000} and a net increase of $145,089 in
revenue from variaus miscellaneous sources.
----------------
$2,481,524
Consists of $.5 million in additional regular
on-going revenues and $2.0 million in various
one-time revenues.
697,052 Increase primarily due to greater than anticipated
beach parking revenues.
0 an budget.
Fund/Major
Revenue Accaunt
TORCA`
Redevelopment Funds'
(Low/Moderate Income Housing,
Ocean Park, Downtown, and.EQ)
' ~Community Development
~'Block Grant'
Miscellaneous Grants*
Gitizens Option for Public Safety'
Water**
FY 200Q-01 MID-YEAR REVENUE ANALYSIS
FY 2000-01
Revised
Budget + FY 2000-01
Proposed Estimated
Changes Actual
7,309,817 6,533,130
21,629,792 21,934,792
5,154,805 3,272,288
10,595,151
219,680
16,474,857
9,452,533
219,873
18,077,263
EXHIBIT B
Variance Comment
(776,687) Decrease primarily due to less than anticipated
use of TORCA Conversion Tax deferred
revenues for the purchase of the Mountain View
Mobile Hame Park and for other acquisition and
rehabilitation projects.
305,000 Increase due to greater than anticipated interest
earnings.
(1,882,517) Decrease primarily due to timing changes in
the use of current and prior year CDGB
aliocations and earthquake recovery grant
revenue for the Municipal Pool project.
{1,142,618) Variance primarily reflects timing changes in the
receipt of various grants.
193 Essentially on budget.
1,602,406 Increase reflects a settlement payment from an
oil company related to Iv1TBE contamination o4
City wells, funding from the State Drinking Water
Treatment and Research Fund (DWTRF) to
reimburse the City for MTBE-related costs, and
greater interest earnings. Partially offsetting
are lower Baysaver Program fees.
FY 2Q00-01 MID-YEAR REVENUE ANALYSIS
FY 2000-01
Revised
Budget + FY 200U-01
FundiMajor Proposed Estimated
Revenue Account Changes Actual
Solid Waste Management"' 13,933,582 13,771,656
Pier"* 2,702,613 2,762,613
sWastewater*" 13,515,133 28,765,123
rn
Auditorium**
AirportiSpecial Aviation**
2,546,045 2,4$4,545
3,253,027 3,423,962
EXHIBIT B
Variance Comment
(161,926} Variance primarily reflects a net decrease in
transfer station revenues, a delayed beginning to
the City of Los Angeles's participation in Santa
Monica's Household Hazardous Waste
Collection program, and lower than anticipated
interest earnings.
60,Q00 Increase reflects greater than anticipated
interest earnings.
15,249,990 Increase primarily reflects timing changes in
various sewer-related projects resulting in a
greater than anticipated reimbursement this
fiscal year from the City of Los Angeles far its
share of costs, receipt of a developer payment
that had been anticipated last fiscal year, and
greater than anticipated interest earnings.
{61,500} Decrease due to lower than anticipated parking
revenues partially afFset by greater than
anticipated auditorium rentals and concession
revenues.
170,935 Increase reflects the receipt of Federal Aviation
Administration grant funds that had been
anticipated last fiscal year and higher interest
earnings. Partially offsetting are lower than
anticipated rental revenues reflecting a delay
in the implementation of new leasing guidelines.
FY 2000-01 MID-YEAR REVENUE ANALYSIS
EXHIBIT B
FY 2000-01
Revised
Budget + FY 2000-01
FundlMajor Proposed Estimated
Revenue Account Changes Actual Variance Gomment
Stormwater Management** 2,505,664 3,944,024 1,438,360 Increase primarily reflects timing changes in
completion of the Santa Monica Urban Runoff
Recycling Facility (SMURRF} resulting in
greater than anticipated reimbursements this
fiscal year from the City af Los Angeles far its
share of costs and from sales of recycled water.
Cemetery'* 389,700 472,850 83,150 Increase reflects greater than anticipated sales
of cemetery lots and crypts.
1Transportation** 30,483,200 30,999,100 515,900 Increase primarily due to greater than anticipated
"'~ formula funding from the Las Angeles County
Metropolitan Transit Autharity and greater than
anticipated passenger and charter revenue.
Gas Tax* 3,155,872 3,155,872 0 On budget.
Cable** 449,10Q 454,100 5,000 Variance reflects unanticipated revenue from
miscellaneous sources.
Parks and Recreation` 42,600 52,600 10,000 Increase due to greater than anticipated
Unit Dwelling Tax revenues.
Vehicle Management Fund"` 9,499,041 9,499,041 0 On budget.
Computer Equipment 1,150,934 1,150,934 0 On budget
Replacement Fund "
FY 2000-Q1 MID-YEAR REVENUE AWALYSIS
FY 2000-01
Revised
Budget + FY 2000-01
FundiMajor Praposed Estimated
Revenue Account Changes Actual Variance
Selfinsurance Funds"
a) Camprehensive
b) Bus
c) Automobile
~
°0 d) Worker's Compensation
Parking Authority"'
Total All Funds
Less Reimbursements
& Transfers
Total Net (Revised
12/31 /00)
654,800 676,550
2,534,983 2,535,483
582,000 602,000
5,823,400 5,699,400
1,254,440 1,254,440
EXHIBIT B
Gomment
21,750 Increase primarily due to unanticipated insurance
recovenes.
500 Variance reflects unanticipated revenue from
miscellaneous sources.
2Q,000 Increase primarily due to unanticipated insurance
recoveries.
(124,000) Decrease primarily due ta less than anticipated
interest earnings.
q On budget.
$338,55Q,591 $357,063,103 $18,51Z,51Z
(27,916,485) (28,209,927} (293,442) Reflects greater than anticipated reimbursements
from various City Funds to the Solid Waste Fund
for use of the City transfer station.
$310,63~6,106 $328,853,176 $18,219,070
FY 2000-01 MID-YEAR REVENUE ANALYSIS
FY 2d00-01
Revised
Budget + FY 2000-01
FundiMajor Proposed Estimated
Revenue Account Changes Actual Variance
Less Proposed
Changes (Net) 2,573,529
L.ess Councii
Revisions (Net} 2,532,651
Total Net (Adopted) $305,527,926
Comment
EXHIBIT B
,
....,.....,..~..,.,,..~,....~.<..~ ........ .....<.~..~,.~.., .~. .....t.~..,.,.>.,, ,.. .,..,.,..t.~...,, _+. .,...,~...,..,~~~~...~,..~.~~.~.~..~~,~....,,«„~«.«~,~~~~„~.
~Disaster Relief' $31,364,393 $31,364,393 $0 On budget.
m,........,,..~.~.,.~...,~.~~~~.,.«...~.«..~ ,~.t......~...,.. ~~. ,...~,.,..,.~,~., ~... .~...~..~.,..~., .,. ~.,.,,<„~.......,,~....~...,.,~.,,.._.,....~...~.,.....
* Special Revenue Funds
** Enterprise and Internal Service Funds
CITY OF SANfiA MONICA
REVISIdNS THROUGH DECEMBER 31, 2000 TO ADOPTED EXPENDITURE BUDGET
Council Agenda
Session Item
Date Number Description Amount Fund
FY 00lU1 Total Adopted Budget (Gross), 7/1/00 $ 338,866,235
OB/27t00 6D Rppian Way Retaining Wall Project (STIP) 153,000 11
07l11/00 6D Local Law Enforcement Block Granf (digital radios, mobile command posts) 262,072 20
07l11tQ0 6H OceanlNielsen Relief Sewer Project 4,060,500 31
07l11/00 61 Sewer Repair Project #7 375,000 31
07/25t00 6F RecyclelLitter Reduction Grant (beverage container recycling services) 27,535 20
07/25/00 61 Fixed Fee Audit Service - MuniServices CompanylMunicipai Resource Consuitant 105,000 1
~
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OS/08t00 6K PCH Sewer Replacement Project 5,485,487 31
10/10/00 dA CC/HA1PRlRA Various FY 00/01 appropriation changes per Year-End Budget Report for FY 99100
429,816 1
512,643 19
165,$82 20
89,400 31
(24,777} 54
~,900 55
825,000 56
25,000 59
10/10l00 6H Santa Monica Urban Runoff Recycling Facility {SMURRF) 190,00~ 34
10/10/00 61 Sustainable Building Grant 45,700 20
10124/00 6C Waikable Westside Campaign for Pedestrian and Driver Safety Project 269,000 20
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GITY OF SANTA MONICA
REVISIONS THROUGH DEGEMBER 31, 20U0 TO ADOPTED EXPENDITURE BUDGET
Council Agenda
Session Item
Date Number Description Amount Fund
10/24JOQ 6J Locai Law Enforcement Block Grant (DNA testing services, youth service vans) 219,248 20
10/24100 9A Construction of the Public Safety Facility 9,253,300 1
11/14/00 6Kl10A Repairs to Mountain View Mobile Home Park 212,~00 1
11/28100 6H Parking Access and Revenue Control Equipment - 1
12/19l00 16G Big Blue Bus Settlement Payment 93,098 57
Technical Changes:
Reduction of Public Safety Facility CIP funds for payment to Trustee for debt service
(10/24l00 - 9A) (924,278) 1
N
Deposit of funds in court for the vacation of the right of way for Cloverteld Widening
(11/28100 - 6M) (350,000) 1
Termination andJor adjustments of capital impravement project appropriations for compleked
projects or for various technical reasons (6,661) 1
(2,012) 11
(22,463) 17
(23,852) 27
(3,9~7) 30
~ (58,845) 31
44,129 55
Net Gapital Reappropriations 251,908,276 various
Vacation Cash Out, offset by funds previously set aside; no impact on
unreserved/undesignated fund balance 332,212 1
24,401 11
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GITY OF SANTA MONIGA
REVI510NS THROUGH DECEMBER 31, 2000 TO ADOPTED EXPENDITURE BUDGET
Council Agenda
Session Item
Date Number Description Amount
Reduction of appropriations for LowJModerate Income Housing ~aan program (when Ioans
are made, the appropriation is reduced and a"Loan Receivable" is created on the
appropriate fund balance sheet) (3,040,160}
Reduction of appropriations for CDBG Citywide Housing Trust Fund loan program (when
Ioans are made, the appropriation is reduced and a"Laan Receivable" is created on the
appropriate fund balance sheet} (757,523)
Miscellaneous Technical Adjustment 40
FY 00/01 Total Revised Budget (Gross), 12/31/00 $ 608,767,396
Less Reimbursements and Transfers (20,~38,273)
FY 00101 Totai Revised Budget {Net), 12/31J00 $ 58$,729,123
N
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Prior Year (FY 99J00} operating expenditure transfer to CIP
for Hyperion Capital Payment
Fund
17
19
33
(1,164,852) 31
1,164,$52 31
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Fund
Low/Moderate Income
Housing
Dawntown Project
Earthquake Recovery
Project
Ocean Park Project
Miscellaneous Grants
, EXHIBIT C
PROPOSED CHANGES TO FY 2000-01 REVENUE BUDGET
Budget
DepartmenUDivisian Adiustment Reason
Resource ManagemenU $
Administration
Resource ManagemenU $
Administration
Resource ManagemenU $
Administration
Resource Management/ $
Administration
Library/Administration $
328,000 To reflect increased tax increment
revenue from all project areas.
61,600 To reflect higher tax increment
revenue.
1,192,800 To reflect highertax increment
revenue.
90,600 To reflect higher tax increment
revenue.
(710) To adjust FY 2000-01 California
Literacy Grant to reflect amount
actually received.
183,207 To reflect increased parking
revenues (fully offset by an
expenditure increase) due to an
accounting method change related
to the contract with the new parking
operator.
30,000 To reflect the sale of recycled water
from the 5anta Monica Urban
Runoff Recycling Facility
(SMURRF).
688,032 To reflect Traffic Congestion Relief
funds received from the State to be
used for maintenance and
resurfacing of streets.
(113,000) To reflect transfer of contribution to
Workers Compensation Fund.
1,146,700 To reflect an increase in the annual
contribution to the self-insurance
fund due to increased insurance
rates (+$146,700), and a one-time
contribution to increase insurance
reserves (+$1,000,000).
119,600 To reflect transfer from
Comprehensive Fund ($113,000)
and a technical adjustment
matching revenues to total
contributions ($6,600}.
Pier Resource Management/ Economic $
Development
Stormwater Management Environmental and Public W~rks $
ManagemenUWastewate r
Gas Tax Environmental and Public Works $
ManagemenUAd ministration
Self Insurance- City Manager/Comprehensive $
Comprehensive
Self Insurance - Bus City ManagerlBus $
Self Insurance - Workers City ManagerlWorkers $
Compensation Compensation
23
EXH~B~T ~
PROPOSED CHANGES TO FY 2000-01 EXPENDITURE BUDGET
Budget
Fund Department/Division Adjustment
General City Manager's Office/ information $ 0
Systems
General
General
Beach
Pier
General
General
General
City Attorney $
Non-Departmental/AllOther $
Transactions
Non-DepartmentallRetirement $
Planning and Community $
DevelopmenU Transportation
Management
Streets, Traffic Control and Parking $
Capital Improvement Program
Balance Sheet Transfer $
Community and Cultural $
Services/Open Space Management
(Beach)
Streets, Traffic Control and Parking $
Capital Improvement Program
Balance Sheet Transfer $
Resource Management/Economic $
Development
Streets, Traffic Control and Parking $
Capital Improvement Program
Planning and Community $
DevelopmenU City Planning
Planning and Community $
Development! Building & Safety
Planning and Community $
DevelopmenU Transportation
Management
145,500
17,900
12, 940
(148,075)
{395,532)
(523,571)
160,593
362,978
523,571
150,653
32, 554
Reason
Add 1.0 FTE permanent Systems
Analyst - Permitting Systems
position.
To appropriate funds for 1.0 FTE
permanent Deputy City Attorney
and 1.0 FTE permanent Legal
Administrative 5taff Assistant.
To correct budgeting in the General
Fund, Beach Fund, and Pier Funds
for the consolidated parking
operator contract.
0 Add 1.0 FTE permanent Senior
Planner, 3.0 FTE permanent
Associate Planner, and 2.0 FTE
permanent Assistant Planner
positions.
0 Add 1.0 FTE permanent Assistant
Building Officer, 'I.0 FTE
permanent Permit Coordinator, 1.0
FTE permanent Senior Plan Check
Engineer, and 2.0 FTE permanent
Permit Specialist positions.
0 Add 1.0 FTE permanent Senior
Transportation Planner and 1.0
FTE permanent Transportation
Planning Associate positions.
24
EXHIBIT D
PROPOSED CHANGES TO FY 2000-01 EXPENDITURE BUDGET
Budget
Fund Department/Division Adjustment
General Library/ Administration 8 Facilities $ 3,236
Non-Departmental/lnterfund $ (3,236)
Transactions
Miscellaneous Grants Non-Departmental/lntertund $ 3,236
Fund Transactions
General Non-Departmental/AllOther $ 65,000
Transactions
General Balance Sheet Changes
General Community & Cultural
Services/Human Services
Non-Departmental/ I nterfund
Transactions
CDBG Non-Departmental/Interfund
Transactions
Earthquake Recovery Non-Departmental/All Other
Redevelopment
Ocean Park Non-Departmental/All Other
Redevelopment
RedevelopmenU Balance Sheet Changes
Earthquake Recovery and
Low/Moderate income
Housing
Water Non-DepartmentaUlnterfund
Transactions
Stormwater Non-Departmental/lntertund
Transactions
$ 13,188,431
$ (13,188,431)
$ 6, 500
$ (6,500)
$ 6,500
$ 287,281
$ 18,485
$ (10,200,000)
$ 10,200,000
Reason
To transfer from the Miscelianeous
Grants Fund and appropriate funds
for the California Literacy Grant,
based on the actual grant awarded.
To appropriate funds for continuing
cable negotiations, settlement and
associated legal consultant costs
(+$65,000), and to authorize
payment of up to $148,000 to
purchase order #55150.
Redesignate FY 1999-00 Year End
savings from "Council Policy" to
"Major Capital Project Set Aside"
($2,988,431), and receive and loan
funds from the Redevelopment
Agency for housing projects
($10,200,000).
To transfer funds from the CDBG
Fund to be paid out as grants
under the Public Works
Assessment Assistance (PWAA)
Program for streetlight and
sidewalk repairs.
To appropriate funds for County
administrative costs (+$34,081},
and for greater than anticipated
pass through expenditures to other
agencies (+$253,200).
To appropriate funds for County
administrative costs.
Implement loans with the General
Fund for housing projects.
$ 22,750 To reflect the transfer of a
Metropolitan Water District rebate
from the Water Fund to the
$ (22,750) Stormwater Fund.
25
EXHIBIT D
PROPOSED CHANGES TO FY 2000-01 EXPENDITURE BUDGET
Fund Department/Division
Wastewater Wastewater and Water/Capital
improvement
Budget
Adiustment Reason
$ 6,000,000 To appropriate funds for the Pacific
Wastewater Environmental & Public Works
ManagemenU Wastewater
Non-Departmental/ Interfund
Transactions
Stormwater Non-Departmental! InterFund
Transactions
Airport Resource ManagemenUAirport
$
$
$
$
General Balance Sheet Transfer
Airport Balance Sheet Transfer
Stormwater Non-Departmental/AllOther $
Transacfions
Gas Tax 5treets, Traffic Control & Parking $
Capital Improvement Prograrri
Big Blue Bus Big Blue Bus/Transit Services $
Vehicle Management Environmental & Public Works $
ManagemenUFleet Management
Comprehensive Self Non-Departmental/Comprehensive $
Insurance Self Insurance
~ 26
Coast Highway Sewer Project.
This will allow costs to be
reallocated from the Disaster
Recovery Fund and will ensure the
proper use of FEMA funds.
150,000 To appropriate funds for six months
of operating and maintenance
costs for the Santa Monica Urban
(150,000) Runoff Recycling Facility in the
Wastewater Division (+$150,000),
and to transfer these funds to the
150,000 Wastewater Fund (-$150,000) from
the Stormwater Fund (+$150,000).
150,000 To appropriate funds for a study of
airport issues.
(150,000) To transfer deferred reve~ues from
the General Fund to the Airport
150,000 Fund.
26,375 To appropriate funds for payments
to the City of Los Angeles
(+$26.375).
688,032 To appropriate State Traffic
Congestion Relief funds, to be
used far maintenance antl
resurfacing of streets.
1,487,800 To appropriate additional funds for
increased diesel fuel costs
(+$341,100); additional contribution
to the bus self-insurance fund due
to increased insurance rates
(+$146,700), and a one-time
increase in bus self-insurance
reserves (+$1,000,000).
435,813 To appropriate funds for
outsourced vehicle maintenance
(+$235,435), conventional fuel
(+$145,305), and CNG fuel
(+$55,073) due to exceptional
increase in the price of fuel and
higher than anticipated
maintenance costs.
656,289 To appropriate funds for various
claim settlements.
EXHIBIT D
PROPOSED CHANGES TO FY 2000-01 EXPENDITURE BUDGET
Budpet
Fund Department/Division Adiustment Reason
The following appropriation chans~es maximize other current budget authority for Low / Moderate Income Housinq
Proiects:
General Community & Economic $ 700,043 To appropriate additional
DevelopmenUCapital Improvement inclusionary housing funds
available at 6/30100.
TORCA Community & Economic $ 402,236 To appropriate funds available at
DevelopmenUCapital Improvement 6/30100.
LowlModerate Income Community 8~ Economic $ 3,105,990 To appropriate funds available at
Housing, Redevelopment DevelopmenUCapital Improvement 6/30/00 (+$935,602), funds to be
received by 6/30/01 (+$128,200),
and funds being loaned from the
General Fund (+$2,042,188J.
Downtown Community & Economic $ 61,600 To appropriate funds to be
Redevelopment DevelopmenUCapital Improvement received by 6/30/01.
Ocean Park Community 8~ Economic $ 72,115 To appropriate funds to be
Redevelopment DevelopmenUCapital Improvement received by 6/30/01.
CDBG Community & Economic $ 1,485,671 To appropriate MERL Program
DevelopmenUCapital Improvement loan repayments available through
12/31 /00 (+g335,671), and for tax
credit repayment on 708 Pico Ioan
(+$~ , ~ 50,000).
Misc. Grants Community & Economic $ 637,645 To appropriate MERL Program
Development/Capital Improvement loan repayments available through
12/31/00 (+$2g7,645}, and for tax
credit repayment on 708 Pico loan
(+$350,000).
The following appropriation changes result from MOU requirements. All appropriations are financed from each fund's
available fund balance.
Beach EPWM/Beach Maintenance $ 15,100
Water EPWMMJater $ 33,600
Solid Waste EPWMlSolid Waste Management $ 43,300
Management
EPWMIStreet Sweeping $ 29,600
27
EXHIBIT D
PROPOSED CHANGES TO FY 2000-01 EXPENDITURE BUDGET
Budget
Fund Department/Division Adiustment Reason
EPWMJRecycling $ 9,500
Pier PolicelHarbor Unit $ 15,000
Resource ManagemenU $ 19,300
Economic Development
Wastewater EPWMNVastewater $ 25,100
EPWM1Environmental Programs $ 36,400
Auditorium Community 8 Cultural Services! $ 43,700
Event Facilities
Airport Resource Management/ $ 25,900
Airport
Cemetery EPWM/Cemetery $ 6,500
Big Blue Bus BBBlTransit Maintenance $ 158,100
BBBlTransit Services $ 31,400
BBBlTransit Administration $ 85,200
BBBlTransit Development $ 11,100
Cabie Communications City Manager/Cable N- Admin $ 12,800
Vehicle Management EPWMIFIeet Management $ 41,500
Workers's Compensation City Manager/Risk Management $ 100
28
2000-01 PERFORMANCE OBJECTIVES 711/00 -12J31/00 See Below
Period Covered (DepartmentiDivision}
DEPARTMENT OBJECTIVES STATUS REMARKS
Planning & 2. Evaluate crosswalk placement, location and Revised Schedule Ail enhancements for Montana
Community improvements, and implement enhancements. Avenue, Ocean Avenue, Neilson
Develapment Way and Barnard Way are targeted
for completian in Fall, 2001.
Washingtonl26"' Street
improvements were moved up to
Phase II from Phase 111. Phase III
enhancements are due to be
completed by Spring, 2002.
Fire 1. By Octaber 2001, develop and implement an Behind Schedule The Fire Educatian Coordinator
enhanced Fire and Life Safety Public Education position was recently filled, so work
Program ta be delivered to area schools and on this objective will commence later
community groups, and conducted upon special than anticipated. This is a multi-year
request. objective, which will be completed
during 2002.
Community and 2. Complete the constructian of the New Behind Schedule Opening of the naw pool is now
Cultural Services Municipal Pool in Spring 2001, with expanded projected for late summer or early fall
programming beginning in June 2001. due ta construction delays. Interim
sites have been identified and a
madified program schedule is
underway. There will be a significant
impact on summer operations, which
will require additional contingency
planning.
Library 2. Provide teacher orientation training and Modified Staff members, working with school
materials on Library services and electronic representatives, have met with
resources in order to improve awareness of school personnel to define needs and
available resources. strategies for meeting those needs.
Fewer teachers may receive training
by June 2001, but the training should
be more relevant.
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This Page Intentionally Left Blank
30
2000-01 PERFORMANCE MEASURES 7/1iQ0 -12/31l00 See Below
--- _ _
Period Covered (DepartmenttDivision)
~
DEPT/DIV
PERFORMANCE MEASURES _
BUDGET
MID-
YEAR
ACTUA~
YEAR-
END EST.
ACTUAL
REMARKS
City Attorney Municipal Law Division
Non-li#igation Matters 750 472 944 The number of lawsuits filed or daims
Average Number of Pending 45 36 36 made against the City is difficult to
Lawsuits predict. The number of actual (average)
pending cases may be somewhat lower
than anticipated because the courts
continue to resolve cases faster. Some
litigation work has been transferred from
the Municipal Law Division to the Civil
Liability Division. Generally speaking, the
offce is titigating fewer cases than it was
, five years ago (partly because they are
~ resolved faster). However, the City is
being sued for higher amounts.
Civil ~iabilitv Division
Average Number of Pending 160 155 310 The number of lawsuits filed against the
Cases City is difficult to predict. The
Smail claims Processed 15 13 26 unanticipated incresse in small claims
cases may be because the small claims
jurisdictional limit has been increased,
and litigants may pursue this remedy
withaut hiring an attorney.
Criminal Division ,
Cases Processed for Selected
Crimes:
Driving Under the Influence 400 175 350 The majority of the Criminal Division's
Auto Burglary 5 7 14 cases are referred by the Santa Monica
Petty Theft 200 147 294 Police ~epartment. Numbers of particular
Under the Influence of a 100 30 60 types of offenses reflect the work done by
Controiled Substance the Police Department and are difficult ta
predict. All cases that meet the elements
. to prove the various crimes are filed and
prosecuted.
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2000-41 PERFORMANCE MEASURES
7/1/00 - 12131/00 See Below
_ -- _ _ - -
Period Cavered (DepartmenUDivision)
DEPTlQIV PERFQRMANCE MEASURES BUDGET MID- YEAR- REMARKS
YEAR END EST.
ACTUAL
- ACTUAL
---- --_.._ _
- Reviewed, Edited and Modified: -
Simple Contracts (Form 75% 78% 78°!o Turn around time on complex contracts
Gontracts with or without Minor was somewhat slower than anticipated
Modificatians) within three days due to workload and a medical leave.
Gomplex Contracts (Gontracts 75°/o 38°!0 38%
requiring additional research
and decision-making submitted
for review within ten days
Personnel Employee GrievancesJ 30 42 60 A greater than anticipated number of
Complaints Investigated complaints and grievances have been
initiated. Personnel staff are determining
whether this indicates the need for
training, counseling, other services,
and/or procedural changes.
Planning & Administrative
Community Permits/~icenseslPermits
Development! City Zoning Administrator Cases 60 58 100 Increase in number processed due to
Planning Processed fluctuatian in applications. Decrease in
Average Time 15 weeks 6 weeks 10 weeks processing time due to system
improvements.
Palice/Office of Yauth Services Division ~
Administrative Number of Juvenile Arrests for 60 16 60 The Performance Measure in the Adopted
Services Part I Property Grimes Budget document should be corrected ta
read Part I Property Crimes. Part I
property crimes include Robbery,
Burglary, larceny, Vehicle Theft and
Arson.
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20U0-Q1 PERFORMANCE MEASURES
7/1100 -12/31 /00 See Below
Periad Covered (DepartmenUDivisionj
C-_
DEPT/DIV _. __
-- -
PERFORMANGE MEASURES
UDGET
ID-
YEAR
ACTUA~
EAR-
END EBT.
ACTUAL
__ ---
REMARKS
_ __
Personnel and Training
Division
P.O.S.T Approved Training
Courses Attended:
Police Officers 220 192 300 The Department has increased the
number of officers anticipated to attend in
order to meet deadlines for mandatory
rifle training for all officers and Tools for
Tolerance training for all Department
personnel.
PolicelOffice of Communications Center:
Operations Citizen Initiated Calls for 75,OQ0 25,460 51,500 This measure has been separated into
Service Calls for Service and Station Reports to
Station Reports N/A 11,432 23,500 distinguish between field responses and
station reporting activity.
Homeless Liaison Program:
Homeless Related Periodic 6,700 1,468 3,300 The HLP team responds to 25°!0 of ail
Checks Homeless-related calis far service. In FY
Homeless Related Calls for 3,300 2,214 5,000 1999/00 an emphasis was placed on
Service periodic checks (proactive abatement} in
areas chronically plagued with homeless-
related problems. This tempo~ary
redistribution of service was in response,
to issues raised from the Nuisance
Abatement Board. In FY 2000/01 the
HLP Team resumed its duties as primary
responder to homeless related calls for
service.
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2000-01 PERFORMANCE MEASURES 7(110p - 121311QQ _ See Below _
Period Cavered (DepartmentlDivision)
DEPT/DIV PERFORMANCE MEASURES BUDGET MID-
YEAR
AGTUAL YEAR-
END EST.
ACTUAL REMARKS
_..
Palice/Office of _ _
Crime Impact Team ..
Special Specialized Enforcement 3~ 1 1 July and August projects were suspended
Enforcement Projects while the unit developed and provided
DNC tactical training to all Police
Department personnel. In October, the
Crime Impact Team was deployed to the
Office of OperationsiSpecial Enforcement
Division ko sustain service levels during
personnel shortages, expected to
continue through July 1, 2001.
Metra Section
, Investigative Follow-ups 30 2 2 July and August follow-up activities were
~ suspended while the unit developed and
provided DNC tactical training to all Police
Department personnel. In September,
the Metro Unit was deployed to the Qffice
of OperationslPatrol Division to sustain
senrice levels during personnei
shortages, expected to continue through
July 1, 2001.
Airport Security
Runaway Incursions 2Q 2 12 A program of public education eombined
with aggressive enforcement reduced ,
incidents.
Parkinq Enforcement
Parking Citations lssued 2$8,000 125,306 245,000 Decreased output was caused by staff
Preferential Parking Zone 28,000 13,499 28,000 vacancies in the first half of FY 2000/01.
~ Citations Full productivity is not anticipated until
July 1, 2001.
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2000-01 PERFORMANCE MEASURES 7/1100 - 12/31/00 See Below
Period Covered (DepartmenUDivisian)
~ __-_
DEPTlDIV __.-
PERFORMANCE MEASURES
_ - -
BUDGET
MID-
YEAR
AGTUAL
YEAR-
END EST.
ACTUAL
_.._ ._
REMARKS
Police/Office of Investiqation Workload
Criminal AnaIYSIS
Investigation Part I Praperty Crimes 4,000 2,070 4,000 The Performance Measures in the
Assigned to Investigations Adopted Budget document should be
Percentage of Part I Property 15°l0 11% 15°lo corrected to read Part I Prop~rty Crimes.
Crime Cases Cleared The measures are anticipated to be on
target.
UCR Part I Crimes Against 60 19 40 Decrease in the number of crimes is due
Persons Over 60 to the exclusion of simple crime assaults.
Staff is excluding the rsporting of simple
crime assaults in this measurement to
~ meet natianal benchmarking criteria
under the International City Management
Association (ICMA) definition.
Firel Fire Number of multi-family fire 4,0~0 798 2,000 A staff vacancy responsible far
Prevention prevention inspections inspections was recently filled and an
conducted additional Fire Inspector is anticipated to
start work during the fourth quarter of the
fiscal year.
Library! Main Reference questions 870,OQQ 201,354 400,000 Decrease in reference questions is due to
Library Services the exclusion of computer assistance
questions from this measurement. Staff
is excluding these questions to meet
national benchmarking criteria under the
Internatianal City Management
Association (ICMA) definition.
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2000-01 PERFORMANCE MEASURES
711/0Q - 12/31100 See Below
Period Covered (Department/Division)
~ _ __ _
DEPTIDIV PERFORMANCE MEASURES BUDGET MID- YEAR- REMARKS
YEAR END EST.
ACTUAL
_-- - AGTUAL _
~
Environmental & Total Tons of Santa Monica -_
58,OOQ 48,510 97,019 fncrease due to a large amount of
Public Works Waste Diverted from Landfills concrete and asphalt being recycled at
Management! Hanson Aggregate, and to expanded
Recyeling recycling pragrams, such as co-mingled,
construction and demolition waste, street
sweeping debris and beach debris.
Percent of City Collected 58% 69% 69% See above.
Waste Diverted
Environmental & Annual Gallons Treatad far 127,750,000 0 63,875,000 Compietion and testing of facility delayed
Public Warks Recycling by SMURRF to December 2000
ManagemenU
Wastewater
Daily Gallons Treated for 350,000 0 175,000 See above.
Recycling by SMURRF
Annual Acre-Feet Treated far 93 0
~ 197 See above.
Recycling by SMURRF
Environmental & Additional water saved through 66,000 45,000 110,000 Increased water savings due to
Public Works implementatian of Water improvements in existing irrigation
ManagemenU Conservation Program in systems and management.
Environmental gallons per day ,
Programs
Reduced energy usage in City 1 MW NlA Monitoring and measurement systern for
facilities (kilowatt hours saved} City facilities will not be operational until
end of fiscal year.
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~ISTiNG OF PROCUREMENTS REQUIRED TO BE REPORTED PURSUANT TO ORDINANCE #1743
DEPARTMENT TYPE OF SERVICE VENDOR P.O.# AMOUNT ISSUE DATE
Police Gas masks for Democratic Botach Tactical 61073-QP $ 32,9A0.48 8/2100
National Canvention
Environmental & Public Pipes and valves for street S& J Supply 50396-OP $ 33,245.49 9/27/00
Works Management repair
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EXHIBIT I
CITY OF SANTA MONICA CALCULATION OF FY 2000-01
REVISED GANN APPROPRIATIONS LIMIT
FY 1999-00 GANN APPROPRIATIONS LIMIT~a~ $ 223,112,769
ADJUSTMENT FACTORS
Allowable FY 2000-01 Adjustment:
Non-Residential Assessed Valuation Change~b~ 1.2306 times
City Population Change~`~ 1.0292= x 126653352
FY 2000-01 TOTAL REVISED GANN APPROPRIATIONS LIMIT $ 282.579 801
(a) As adopted by City Council on June 22, 1999 (Resolution #9416)
(b) Based on assessed valuation data provided by the Los Angeles County Assessor
for FY 1999-00.
(c) Per State Department of Finance, May 1, 2000.
59
PROMISSORY NOTE
Earthquake Recovery
Redevelopment Project
EXHIBIT J
Santa Monica, California
February 27, 2001
~n February 27, 2001, for the value received, the undersigned promises to pay to the
order of the City of Santa Monica, a municipal corporation, at Santa Monica, the sum of
Ten Million, Two Hundred Forty Two Thousand, One Hundred Eighty Eight Dollars
($10,242,188), with interest from February 27, 2001, at the rate of one-half of one
percentage point (.5%) more than the City's actual rate of investment earnings for fiscal
year 2000-01 (July 1, 2000 - June 30, 2001). In no event shall the interest rate be more
than 12% per annum. Principal and interest are payable in lawful money of the United
States. If action be instituted on this note, the undersigned promises to pay all costs of
collection, including reasonable attorney's fees.
Redevelopment Agency of
the City of Santa Monica
ATTEST
BY:
Maria Stewart
Secretary
BY:
Michael Feinstein
Chairperson
APPROVED AS T~ FORM:
BY: ~ .r.r111 ~ 1A~~~1
Marsha Jones~I~Aoutrie
Agency Attorney
P.N. # 9
62
PROMISSORY NOTE
City of Santa Monica
~xxraiT J
Santa Monica, Califomia
February 27, 2001
On February 27, 2001, for the value received, the undersigned promises to pay to the
order of the Redevelopment Agency of the City of Santa Monica, a California public body,
corporate and political, at Santa Monica, the sum of Ten Million, Two Hundred Forty Two
Thousand, One Hundred Eighry Eight Dollars ($10,242,188), with interest from February
27, 2001, at the rate of one-half of one percentage point (.5%} more than the City's actual
rate of investment earnings for fiscal year 2000-01 (July 1, 2000 - June 30, 2001). In no
event shall the interest rate be more than 12% per annum. Principal and interest are
payable in lawful money of the United States. If action be instituted on this note, the
undersigned promises to pay all costs of collection, including reasonable attorney's fees.
City of Santa Monica
ATTEST
BY:
Maria Stewart
Secretary
BY:
Susan E. McCarthy
City Manager
APPROVED AS TO FORM:
BY: n'1.~.,~- ~ ~
Marsha Jonels~ outrie
City Attomey
P. N. # 1
63