SR-202-001 (89)
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F:\finance\budget\share\annual budget\final change\Budget Adoption FY2005-06.doc
Council Meeting: June 21, 2005 Santa Monica, California
TO: Mayor and City Council
Chairperson and Housing Authority Members
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM: City Staff
SUBJECT: Adoption of the Fiscal Year 2005-06 Budget, Approval of Personnel
Changes, Approval of Resolutions Adjusting and Establishing various fees,
Approval of Decreasing the Fee for Planning Division Review of Home
Occupation Business License Applications, Approval of Resolutions
Establishing the City's Gann Appropriations Limit for FY2005-06, Approval to
Amend Four Redevelopment Promissory Notes to Demand Notes, and
Recommendation to Authorize the City Manager to Negotiate and Execute
Contracts with Approved Organizations for the Community Development
Plan
INTRODUCTION
This report presents information and requests actions necessary to adopt the City of Santa
Monica, Santa Monica Housing Authority, Santa Monica Redevelopment Agency and
Santa Monica Parking Authority budgets for Fiscal Year 2005-06. It also presents, for
information only, a plan for addressing the 2006-07 budgets.
Following the release of the Proposed Budget, staff has made adjustments to the budget
expenditure and revenue figures presented in the FY2005-06 Proposed Budget and
FY2006-07 Budget Plan (Attachments A and B) and identified changes to compensation
and position classifications for FY2005-06 (Attachments C1 and C2).
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Presented for City Council review and approval are changes to existing fees and charges,
with ordinances and resolutions for their implementation (Attachments 01-05),
establishment of the FY2005-06 GANN limit (Attachments F and G), amendment to four
Redevelopment promissory notes (Attachments H and I) and authorization for the City
Manager to negotiate and execute contracts with organizations approved for funding
through the City's Community Development Plan (FY2003-06) approved in June 2003
(Attachment J).
In addition, the Fiscal Year 2004-05 Community Priorities Accomplishments report is
presented for information (Attachment K).
BACKGROUND
The economy as a whole is growing and showing signs of improvement. On the national
level, the revised real Gross Domestic Product (GDP) for the first quarter of 2005 was
3.1 %, indicating a healthy economy though the GDP was below expectations and one
percentage point lower than last year. On the State level, recent evidence shows that tax
revenues are exceeding expectations. Potential threats to the near term economic outlook
include the structural imbalance of the State budget and rising inflation and interest rates.
Fuel and utilities costs have risen considerably and the trend is likely to continue. Within
this economic context, the proposed budget and final changes identified in this staff report
reflect a moderately improved economy.
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FY2005-06 General Fund revenues are projected to be $11.8 million (6.0%) greater than
the estimated actual for FY2004-05, with sales tax and Transient Occupancy Tax (TOT)
showing particular strength. In addition to accommodating the ongoing costs of municipal
services, the projected revenue growth accommodates a focus on Council/community
priorities and new projects coming on-line. Highlights include an appropriation of
approximately $1.1 million and additional set-aside funds of $1.8 million for the
homelessness work objective; approximately $2.2 million for the operations of the new
library and the library parking structure; and approximately $2,1 million for Pico
Neighborhood quality of life and safety, including the operations of Virginia Avenue Park
and increased Park Ranger presence at parks citywide. The budget also provides for
Community Development (CD) grantee COLA's, CREST enrichment program
enhancements, lifeguard services at the City College, additional city tree trimming and
public landscape maintenance, and update of the Cultural Arts Master Plan.
FY2006-07 General Fund revenues are projected to grow by additional $10.9 million
(5.2%), reflecting continued moderate growth ($7.7 million) and the end of the two year
"ERAF Ill" payment to the State ($3.2 million), The FY2006-07 Budget Plan provides for
full year funding for the Main Library and the Virginia Avenue Park, and enhancements for
new projects coming on-line including the Civic Center parking structure, Airport Park and
Euclid Park.
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RECOMMENDED ACTIONS
1. Revisions to the Proposed Budget
Attachment A presents revisions to revenues and expenditures for all funds that have
been made subsequent to release of the Proposed Budget for FY2005-06, The impact
of the changes to the General Fund balance is as follows:
GENERAL FUND
Initial Proposed Final Proposed
FY 2005-06 Recommended FY 2005-06
Budget Changes Budget
7/1/05 Estimated
Actual Fund Balance $ 30,600,000 $ 0 $ 30,600,000
Plus Revenues 209,729,628 (520,000) 209,209,628
Less Expenditures (207,600,446) 228,130 (207,372,316)
Balance Sheet
Changes (11,491,875) 284,656 (11,207,219)
6/30/06 Budgeted
Fund Balance $ 21,237,307 $ (7,214) $ 21,230,093
The revenue decrease is largely due to exemption of businesses with gross receipts of
less than $40,000 from business license tax. The expenditure decrease was largely
due to adjusting library parking structure operating costs to reflect operations for only
half of the year. Balance sheet changes reflect the application of funds previously set-
aside on the balance sheet for the new library opening collection and two trades intern
positions.
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With the changes identified above, the anticipated General Fund balance at June 30,
2006 is estimated at $21.23 M, The fund balance requirement to meet a minimum 10%
set-aside for emergencies would be $20.91 M. This provides $320,000 in one-time
funding, $200,000 of which should be allocated to engaging the limited duration
homeless consultant, and the balance of which would be available for other one-time
purposes.
Administrative changes to the FY2006-07 Budget Plan are presented in Attachment B.
They reflect the second year impacts of changes made to the FY2005-06 Proposed
Budget, additional technical budget adjustments and changes to better reflect the
priorities and needs expressed by Council and the community during the budget
process as they impact FY2006-07.
2. Personnel Changes
As part of the budget process, proposed classification and compensation changes were
reviewed by the Human Resources Department. Resulting classification and salary
changes will be incorporated into the FY2005-06 Budget upon Council adoption of the
resolution and approval of the adjustments at Attachments C1 and C2,
3. Adjusting and Establishing Various Rates and Fees
Implementing resolutions and ordinances for new and revised fees are shown in
Attachments 01 through 06 and discussed below:
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Location Charqes for Filminq at the Bavside District/Third Street Promenade
(Attachment 01) and Use Fees for Special Events at the Bavside District/Third Street
Promenade (Attachment 02)
The City charges for the use of the public right of way for filming and special events in
the Bayside District. and those fees are established by Council resolutions. The
Bayside District Corporation (BDC) serves as a liaison with the community, provides
information about procedures and services, coordinates the permitting process between
the producer/film company and the City, assists with technical questions and logistics,
provides on-site management, and offers general customer service assistance, The
fees recommended herein are based on the demand for services in this premiere
destination, and are consistent with pricing in other areas. All fees are recommended
by the BDC Board. Increases in Location Charges for filming and special event Use
Fees are expected to increase revenues to the BDC, but will have no effect on City
revenues.
Charges for City-Wide Outdoor Dining (Attachment 0-3)
The City charges tor the use otthe public right otway including outdoor dining, which is
granted on a license basis. A resolution authorizes establishment of charges for City-
wide outdoor dining and for staff to administratively adjust charges on an annual basis
by the Consumer Price Index. The proposed rates are based on professional appraisal
and would be applied to new licenses, those on month-to-month holdover status, and
would be applied to existing licensees upon the expiration of their current agreements,
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most of which will expire in 2007. The Outdoor Dining fee changes are anticipated to
increase revenues by $10,000 and have been included in the Proposed Budget.
Airport Landinq Fees (Attachment 0-4)
Staff recommends that the City revise the current landing fee for aircraft not based at
. the Airport to $2.07 per 1000 pounds of maximum certificated gross landing weight of
the aircraft as published by the aircraft manufacturer. The uniform collection of aviation
revenue and landing fees from the entire fleet of aircraft using the Airport will help the
Airport and the FAA achieve the goal of greater Airport financial self-sufficiency. Users
of the Airport will benefit from the City's ability to use this stable source of funding to
enhance the safe and compatible operation of the Airport, Landing Fee revisions are
not anticipated to change budgeted revenues.
Fees for Review of Business License Applications (Attachment 0-5)
New businesses located within the City are required to pay a $95.59 zoning code
compliance fee for review of their proposed business activity by the Planning Division,
The fee increases annually by the CPI. This review may be complex, time-consuming
and lengthy. However, for the home-based business, the review rarely takes more than
brief research by a single planner. Staff recommends reducing the fee for home-based
businesses to $30 per application to more accurately reflect the amount of time and
effort required to review zoning code compliance. Reduction ofthe fee for home-based
businesses is anticipated to reduce revenue by $26,236 and has been included in
budget changes identified in Attachment A,
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Community and Cultural Services (Attachment D-6)
The Department of Community and Cultural Services offers a wide variety of programs
and activities for seniors, adults, young children, youth and teens, Proposed fee
increases are highlighted in the Resolution at Attachment D-6 forthe CREST Childcare
(Section F) and Rosie's Girls (Section I) programs to be consistent with those charged
by comparable programs, In addition, staff proposes to change the Therapeutic Dance
fee (Section L) to a suggested donation, and to establish a Miles Playhouse admission
fee (Section N) that would encourage collaborative programming between the City and
community partners. The latter two changes are anticipated to make the City's
programs more accessible to the community. Net revenue is anticipated to increase by
$18,203 and has been included in the Proposed Budget.
4. Budget Resolutions
Approving the resolutions at Attachment E1 - E4, will: a) adopt the FY2005-06 Budget
revenue at the account level, operating expenditure appropriations at the major account
group level within a fund for each department, and capital improvements within a fund;
and b) reappropriate funds for continuing capital projects and the Disaster Relief Fund
into FY2005-06 from FY2004-05.
5. GANN Appropriations Limit
Based upon Article XIIIB Appropriations Limit Uniform Guidelines published by the
League of California Cities, the City's Gann Appropriations Limit of $595,473,967 for
FY2005-06 bas been computed and made available to the public fifteen days prior to
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this meeting.
A comparison of the City's FY2005-06 Gann Appropriations Limit and FY2005-06
appropriations and tax proceeds subject to limitation as set forth in the City's Proposed
FY2005-06 Budget is as follows:
Proposed Gann-related SpendinQ for FY2005-06
T ota I
Gann Limit
Appropriations Subject to Limitation
Net Under/COver)
$595,4 73,967
132.315.245
$463.158.722
FY2005-06 appropriations subject to limitation are less than the City's Gann
Appropriations Limit. In terms of receipt of tax proceeds, the City is $460,857,840
under the Gann Limit.
A resolution to establish the City's FY2005-06 Gann Appropriations Limit at
$595,473,967 is at Attachment G,
6. Amendment to Four Redevelopment Promissory Notes
Four promissory notes are currently outstanding, representing funds loaned by the City
of Santa Monica to the Redevelopment Agency of the City of Santa Monica. Two of
these notes are for the Downtown Redevelopment Project Area and two are for the
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Ocean Park Redevelopment Area. Attachment H provides a brief history and the
current status of the four promissory notes.
These notes currently carry a one-year term and are due June 30, 2005. Staff
recommends that the notes be converted to demand notes making them payable by the
Redevelopment Agency upon demand by the City (Attachment I). This change will
provide for consistency with the Agency's time limits to incur debt and eliminate annual
renewal. All other terms will remain in full force and effect.
7. Funding through the Community Development Plan
The City has appropriated funds in the Proposed FY2005-06 Budget to the
organizations approved for funding through the City's Community Development (CD)
Plan (FY2003-06). The CD Plan identified each organization and program proposed for
funding and detailed the proposed program activities and outcomes, funding sources,
and special funding conditions. Because the Pico Youth and Family Center (PYFC), a
program serving at-risk older youth and young adults, had not completed the steps to
incorporate and secure tax exempt status as a nonprofit organization at the start of
FY2004-05, the City continued to fund a nonprofit organization to serve as a fiscal
agent for PYFC. PYFC was established as an independent nonprofit by September
2004 and the City executed a short-term contract with PYFC to operate the Center from
September 1,2004 through June 30, 2005. A contract modification must be executed
to extend current funding for FY2005-06, the third year of the CD Program funding
cycle. Attachment J lists the individual grantee agreements previously approved for
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funding through the CD Plan (FY2003-06).
FY2004-05 COMMUNITY PRIORITIES ACCOMPLISHMENTS
Accomplishments related to the interdepartmental work objectives for FY2004-05 that
address Council/Community priorities are presented in Attachment K and will be included
in the final Adopted Budget.
RECOMMENDATIONS
It is recommended that City Council:
1, Approve the Resolution of the City of Santa Monica Establishing New
Classifications and Adopting Salary Rates for various listed positions at Attachment
C1 and approve the Position and Classification Changes at Attachment C2;
2. Approve the Resolution of City Council Adjusting or Establishing Charges and Fees
for Filming and Special Events at the Bayside DistricUThird Street Promenade
(Attachments 01 and 02), for City-Wide Outdoor Dining (Attachment 03), for Airport
Landing Fees (Attachment 04), for Planning Division Review of Business License
Applications (Attachment 05), and for Social Service, Recreation and Community
Programs, Classes and Services of the Department of Community and Cultural
Services (Attachment 06),
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3. Approve the Resolution establishing the City's Gann Appropriations Limit for
FY2005-06 at $595,473,967 at Attachment G; and
4. Authorize the City Manager to negotiate and execute contracts with organizations
approved for funding through the City's Community Development Plan (FY2003-06)
at Attachment K.
It is recommended that City Council, Housing Authority, Redevelopment Agency and
Parking Authority:
1, Approve the Resolution of the City Council of the City of Santa Monica Adopting its
Budget for Fiscal Year 2005-06 at Attachment E1, as amended by Attachment A to
this staff report;
2, Approve the Resolution of the Housing Authority of the City of Santa Monica
Adopting its Budget for Fiscal Year 2005-06 at Attachment E2, as amended by
Attachment A to this report;
3. Approve the Resolution of the Redevelopment Agency of the City of Santa Monica
Adopting its Budget for Fiscal Year 2005-06 at Attachment E3, as amended by
Attachment A to this report; and
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4, Approve the Resolution of the Parking Authority of the City of Santa Monica
Adopting its Budget for Fiscal Year 2005-06 at Attachment E4, as amended by
Attachment A to this report.
5, Approve the amendments to the four outstanding Redevelopment Agency
promissory notes including the conversion to demand notes and authorize the
Mayor and Chairperson to execute the Amendments to Promissory Notes at
Attachment I,
Attachments: A - Revisions to the Proposed FY2005-06 Revenue Estimates and
Budget Appropriations
B - Revisions to the FY2006-07 Budget Plan Revenue and Expenditure
Estimates
C1 - Resolution Revising Salaries for Various Positions
C2 - Listing of Position and Classification Changes
01 - Resolution of the City Council Setting Location Charges for Filming
within the Bayside District by the Resource Management
Department
02 - Resolution of the City of Santa Monica Setting Use Fees for
Special Events within the Bayside District by the Resource
Management Department
03 - Resolution of the City Council Establishing Charges for Citywide
Outdoor Dining by the Resource Management Department
04 - Resolution of the City Council Establishing Airport Landing Fees to
Be Consistent with Other Airports by the Resource Management
Department
05 - Resolution of the City Council Reducing the Zoning Compliance
Fee for New Business Application from $95.59 to $30 per
Application
06 - Resolution of the City Council Establishing User Fees for Social
Service, Recreation and Community Programs, Classes and
Services of the Department of Community and Cultural Services
E1 - Resolution of City Council Approving Its Budget for Fiscal Year 2005-
06
E2 - Resolution of the Housing Authority Approving Its Budget for Fiscal
Year 2005-06
E3 - Resolution of the Redevelopment Agency Approving Its Budget for
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Year 2005-06
F - City of Santa Monica Calculation of FY2005-06 Gann
Appropriations Limit
G - Resolution of the City Council of the City of Santa Monica
Establishing the Gann Appropriations Limit for the Fiscal Year
2005-06
H - Status of Redevelopment Agency Promissory Notes
I - Amendment to Four Redevelopment Agency Promissory Notes
J - Funding through the Community Development Plan
K - FY2004-05 Community Priorities Accomplishments
Prepared by: Susan E. McCarthy, City Manager
Gordon Anderson, Assistant City Manager
Mona Miyasato, Assistant to the City Manager
Kate Vernez, Assistant to the City Manager
Steve Stark, Director of Finance/City Treasurer
Janet Shelton, Budget Manager
David Carr, Principal Budget Analyst-Investment
Kathy Chang, Principal Budget Analyst
Annette Morales, Senior Budget Analyst
Prema Krishnan, Senior Budget Analyst
Terese Toomey, Senior Budget Analyst
Karen Bancroft, Director of Human Resources
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ATTACHMENT A
REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
REVENUE ESTIMATES:
Revised
Proposed Proposed
Fund/Account Budget Budget Net Change Explanation of Change
General! Business License $19,195,200 $18,681,436 ($513,764 ) To reflect ordinance change to
Tax exempt small businesses from
tax obligation,
General! Zoning App./ Var $578,822 $552,586 ($26,236) To reflect reduction of fee for
Fees Planning Division review of
home occupation businesses
license applications,
General/ Interfund Services $320,000 $570,000 $250,000 To increase interfund services
to reflect technical change for
recording Records and
Election Services duplicating
charges to other City funds as
a revenue instead of as an
interfund transfer.
General! Main Library Parking $460,000 $230,000 ($230,000) To reflect prorated revenue
Structure resulting from less then a full
year's operation of the new
main Library,
Total General (01) Fund ($520.000)
Charnock/ Operating Account $0 $11,904,054 $11,904,054 To reflect recognition of oil
Revenue company settlement deferred
revenues based on
anticipated expenditures,
Miscellaneous Grants/ 2005 $0 $493,322 $493,322 To reflect grant from the
Technology Initiative Grant Office of Community Oriented
Policing Services for
technology equipment
improvement.
Miscellaneous Grants/ Health $0 $20,000 $20,000 To reflect grant from the
and Nutrition Program California Attorney General to
fund various health and
nutrition programs,
Miscellaneous Grants/ HOME $832,000 $801,735 ($30,265) To reflect revised FY2005-06
Investment Partnership grant amount.
Total Miscellaneous Grants $483.057
(20) Fund
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REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
Revised
Proposed Proposed
Fund/Account Budget Budget Net Change Explanation of Change
Vehicle Management/ Fleet $3,191,042 $3,306,667 $115.625 To reflect revised contribution
Vehicle Replacement amount from various City
Program funds.
Information Technology $797,560 $799,620 $2.060 To reflect revised contribution
Replacement and Services/ amount from city funds.
Computer Equipment
Replacement
Workers' Compensation $9,265,700 $9,255,700 $(10.00m To reflect revised
Self-Insurance/ Self Ins- contributions from other City
Workers Comp funds,
BUDGET APPROPRIATIONS:
F u nd/Department/Divisio n
or Proiect
Proposed
Budget
Revised
Proposed
Budget
General/City Council
$502,633
$507,455
Net Change Explanatjon of Change
$4,822 To appropriate funds for
membership in the U.S,
Conference of Mayors,
$5,094,962 $4,860,907 ($234,055) To reduce the library parking
structure operating cost by
half to reflect the January
opening, including salaries
and wages (-$39,840) and
supplies and expenses
(-$194,215),
General! Planning and
Community Development!
Parking Operations
General! Fire/ Training
$693,705
$847,698
General! Fire/ Support
Services
$1,244,393 $1,107,487
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$153,993 To appropriate funds for 1,0
FTE Fire Captain position for
training,
($136,906) To reflect six month impact of
new contract with Los
Angeles Fire Department
(LAFD) for emergency
dispatch services
(+$125,000), partially offset
by six month impact of
savings from closing of Fire
Department Communications
Center due to contract with
LAFD (-$261,906).
REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
Revised
F u nd/Departme nt/Divisio n Proposed Proposed
or Project BudQ9t BudQet Net ChanQe Explanation of ChanQe
General! Community and $12,901,292 $12,847,292 ($54,000) To appropriate funds for 1.0
Cultural Services/ Human FTE Human Services
Services Administrator position
(+$103,922), offset by
deletion of 1,0 FTE
Temporary position
(-$31.125) and additional
salary savings (-$72,797),
and to reduce the anticipated
Prop 63 funds which will be
allocated to partner agencies
from the County (-$54,000),
General/ Community and $10,702,226 $10,693,042 ($9,184) To reduce the General
Cultural Services/ Open Fund's share of the citywide
Space Management landscape maintenance
contract.
General/ Resource $4,044,847 $4,223,407 $178,560 To appropriate additional
Management! Housing and funds for the Chronic
Redevelopment Homeless Program,
General/ Non- $24,729,985 $24,801,985 $72,000 To increase the payment to
Departmental! All Other the school district for CPI
Transactions from $6,156,000 to
$6,228.000 according to the
SMMUSD Joint Use
agreement.
General! Non- ($6,232,171 ) ($6,435,531 ) ($203.360) To increase the
Departmental/ Interfund reimbursement from the
Transactions Miscellaneous Grants Fund
for the Chronic Homeless
Program (-$178.560) and for
a portion of the re-opening of
the Virginia Avenue Park
(-$24,800).
Total General (01) Fund ($228.130)
Special Revenue Source! $0 $37,836 $37.836 To appropriate funds for park
Non-Departmental/ All beautification,
Other Transactions
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REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
Revised
Fun d/De partment/Division Proposed Proposed
or Project Budaet Budaet Net Chanae Explanation of Chanae
Charnockl Environmental $0 $3,317,000 $3,317,000 To appropriate funds for
and Public Works water replacement
Management! Water (+$3,313,000) and bank fees
(+$4,000) according to the
Charnock Engineering
Committee budget proposal.
The cost is fully funded by
the oil company settlement
agreement.
Charnockl Non- $0 $500,000 $500 I 000 To reimburse the Water Fund
Departmental! Interfund for technical oversight over
Transactions the Charnock well field
according to the Charnock
Engineering Committee
budget proposal.
The cost is fully funded by
the oil company settlement
agreement.
Charnock! Utilities Capital $0 $8,087,054 $8,087,054 To appropriate funds for the
Improvement! Charnock Charnock Water Treatment
Water Treatment Plant Plan project according to the
Charnock Engineering
Committee budget proposal.
The cost is fully funded by
the oil company settlement
agreement.
Total Charnock (05) Fund $11.904.054
Beach Recreation! $1,599,333 $1,602,433 $3,1 00 To reflect Beach's share of
Community and Cultural the citywide landscape
Services! Open Space maintenance contract.
Management
Beach Recreation! Streets, $110,000 $75,000 ($35,000) To transfer budget authority
Sidewalks and Traffic to the 415 PCH project.
Capital Improvement!
Beach Parking Lot
Improvements
Beach Recreation! Parks $0 $35,000 $35,000 To transfer budget authority
and Recreational Capital from the Beach Parking Lot
Improvement! 415 Pacific Improvements project.
Coast Highway
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REVISIONS TO THE PROPOSED FY2005.06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
Revised
F u nd/Department/Division Proposed Proposed
or Project Budget Budget Net Change Explanation of Change
Beach Recreation/ Facilities $0 $150,000 $150,000 To appropriate additional
Maintenance Capital funds for the Lifeguard
Improvement! Lifeguard Headquarters Refurbishment
Headquarters Project.
Refurbishment
Total Beach Recreation $153.100
(11) Fund
Miscellaneous Grants/ Non $2,010,715 $2,214,075 $203,360 To reimburse the General
Departmental!lnterfund Fund for the Chronic
Transactions Homeless Program
(+$178,560) and a portion of
the re-opening of the Virginia
Avenue Park (+$24,800).
Miscellaneous Grants! $0 $493,322 $493,322 To appropriate grant funds of
Technology Capital the Office of Community
Improvement! Technology Oriented Policing Services
Initiative Project for technology equipment
improvement.
Miscellaneous Grants! $100,000 $1,000,000 $900,000 To appropriate additional
Streets, Sidewalk and Prop C funds for the 20th and
Traffic Capital Cloverfield project.
Improvement! 20th and
Cloverfield Improvements
Total Miscellaneous $1,596.682
Grants (20) Fund
Water! Non-Departmental! $1,808,100 $1,308,100 ($500.000) To increase the
Interfund Transactions reimbursement from the
Charnock Fund for technical
oversight over the Charnock
well field,
Wastewater! $8,636,330 $8,715,500 $79,170 To appropriate funds for 0,3
Environmental and Public FTE Temporary positions
Works Management! (+$78,870) and supplies
Wastewater (+$300) to administer the
disaster recovery work,
Civic Auditorium! $2,992,392 $2,997,988 $5.596 To reflect the Civic
Community and Cultural Auditorium's share of the
Services! Civic Auditorium citywide landscape
maintenance contract.
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REVISIONS TO THE PROPOSED FY2005-06 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
BALANCE SHEET CHANGES:
Revised
Proposed Proposed
Fund Budaet Budaet Net Chanae Explanation of Chanae
General ($11,491,875) ($11,207,219) $284,656 To release funds from
designated fund balance for
the new library opening
collection (+$225,000) and
the trades intern program
(+$59,656),
Special Revenue Source $0 $37,836 $37,836 To release funds from
designated fund balance for
park beautification,
Beach Recreation ($125.000) $25,000 $150,000 To release funds from
designated fund balance for
lifeguard headquarters
refurbishment.
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ADMINISTRATIVE ADJUSTMENTS
TO THE FY2006-07 BUDGET PLAN
ATTACHMENT B
ADMINISTRATIVE ADJUSTMENTS
TO THE FY2006-07 BUDGET PLAN
REVENUE ESTIMATES:
Revised
Proposed Proposed
Fund/Account BudQet BudQet Net ChanQe Explanation of ChanQe
General/ Business License $19,974,000 $19,460,236 ($513,764 ) To reflect ordinance change
Tax to exempt small businesses
from tax obligation,
General/ Zoning App./ Var $595,029 $568,006 ($27,023) To reflect reduction of fee for
Fees Planning Division review of
home occupation businesses
license applications,
General/ Interfund Services $320,000 $570,000 $250,000 To increase interfund
services to reflect technical
change for recording
Records and Election
Services duplicating charges
to other City funds as a
revenue instead of as an
interfund transfer.
Total General (01) Fund ($290,787)
Charnock/ Operating $0 $3,817,000 $3.817.000 To reflect recognition of oil
Account Revenue company settlement deferred
revenues based on
anticipated expenditures,
Miscellaneous Grants/ $0 $20,000 $20,000 To reflect grant from the
Health and Nutrition Program California Attorney General
Grant to fund various health and
nutrition programs_
Vehicle Management/ Fleet $3,411,229 $3,422,879 $11.650 To reflect revised
Vehicle Replacement contribution amount from
Program various City funds.
Information Technology $795,900 $796,300 t400 To reflect revised
Replacement and Services/ contribution amount from city
Computer Equipment funds.
Replacement
Workers' Compensation $9,450,200 $9,440,200 $(10.000\ To reflect revised
Self-Insurance/ Self Ins- contributions from other City
Workers Comp funds,
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BUDGET APPROPRIATIONS:
Fun d/De partm entlD ivision
or Proiect
General! City Council
General! Fire! Fire
Suppression and Rescue
General! Fire/ Training
General/ Fire/ Support
Services
ADMINISTRATIVE ADJUSTMENTS
TO THE FY2006.07 BUDGET PLAN
Proposed
Budaet
$513,588
Revised
Proposed
Budaet
$518,410
$15,201,194 $15,133,056
$633,016
$787,009
$1,272,100 $1,036,235
2
Net Chanae Explanation of Chanae
$4,822 To appropriate funds for
membership in the U,S,
Conference of Mayors,
($68,138) To reflects reduction in
overtime resulting from full
year impact of contracting
with the Los Angeles City
Fire Department for
emergency dispatch services
and resulting closure of Fire
Department Communications
Center.
153,993 To appropriate funds for 1,0
FTE Fire Captain position for
training.
($235,865) To reflect full year impact of
contracting with the Los
Angeles City Fire
Department for emergency
dispatch services and
resulting closure of Fire
Department Communications
Center. Includes deletion of
4,0 FTE Communications
Operator-Fire positions and
1.0 FTE Communications
Center Supervisor-Fire
position (-$396,865),
reduced overtime (-$32,800),
and reduced special
equipment maintenance
(-$56,200), Partially offset
by contract with LAFD
(+$250,000),
ADMINISTRATIVE ADJUSTMENTS
TO THE FY2006-07 BUDGET PLAN
Revised
F u nd/De partmentlDivision Proposed Proposed
or Project Bud~et Budaet Net Chanae Exolanation of Chanae
General/ Community and $13,153,695 $13,099,695 ($54,000) To appropriate funds for 1,0
Cultural Services/ Human FTE Human Services
Services Administrator position
(+$105,450), offset by
deletion of 1,0 FTE
Temporary position
(-$31.710) and additional
salary savings (-$73,740);
and to reduce the anticipated
Prop 63 funds which will be
allocated to partner agencies
from the County (-$54,000),
General! Community and $11,183,239 $11,174,055 ($9,184) To reduce the General
Cultural Services/ Open Fund's share of the citywide
Space Management landscape maintenance
contract.
General/ Community and $821,347 $824,128 $2,781 To appropriate funds for 0.1
Cultural Services/ Cultural FTE temporary position that
Affairs was inadvertently not
included in the Proposed
Budget.
General! Resource $4,077,905 $4,256,465 $178,560 To reflect additional
ManagemenV Housing and appropriation for the Chronic
Redevelopment Homeless Program.
General/ Non- $31,592,966 $31,666,966 $74,000 To increase the payment to
Departmental/ All Other the school district for CPI
Transactions from $6,328,400 to
$6,402,400 according to the
SMMUSD Joint Use
agreement.
General/ Non- ($9,156,876) ($9,360,236) ($203,360) To increase reimbursement
Departmental/ Interfund from the Miscellaneous
Transactions Grants Fund for the Chronic
Homeless Program
(-$178,560) and a portion of
the re-opening of the Virginia
Avenue Park (-$24,800),
Total General (01) Fund ($156.391 )
3
ADMINISTRATIVE ADJ USTMENTS
TO THE FY2006-07 BUDGET PLAN
F u nd/DepartmentJDivision
or Proiect
Proposed
BudQet
Revised
Proposed
BudQet
Net ChanQe Explanation of ChanQe
Charnock! Environmental
and Public Works
Management! Water
$0
$3,317,000
$3,317,000 To appropriate funds for
water replacement
(+$3,313,000) and bank fees
(+$4,000) according to the
Charnock Engineering
Committee budget proposal.
The cost is fully funded by
the oil company settlement
agreement.
Charnock/ Non- $0 $500,000 $500,000 To reimburse the Water
Departmental/ Interfund Fund for technical oversight
Transactions over the Charnock well field
according to the Charnock
Engineering Committee
budget proposal.
The cost is fully funded by
the oil company settlement
agreement.
Total Charnock (05) Fund $3,817,000
Beach Recreation/ $1,642,230 $1,645,330 $3,100 To reflect Beach's share of
Community and Cultural the citywide landscape
Services/ Open Space maintenance contract.
Management
Beach Recreation/ Facilities $490,000 $340,000 ($150,000) To reduce appropriation for
Maintenance Capital the Lifeguard Headquarters
Improvement! Lifeguard Refurbishment Project.
. Headquarters
Refurbishment
Total Beach Recreation ($146.900)
(11) Fund
Miscellaneous Grants/ $1,792,700 $1,996,060 $203.360 To reimburse the General
Non Departmental/ Fund for the Chronic
Interfund Transactions Homeless Program
(+$178,560) and a portion of
the re-opening of the Virginia
Avenue Park (+$24,800),
Water/ Non-Departmental! $1,841,854 $1,341,854 ($500.000) To increase the
4
ADMINISTRATIVE ADJ USTMENTS
TO THE FY2006-07 BUDGET PLAN
Revised
F u ndlDepartmentlDivjsio n Proposed Proposed
or Proiect Bud~et Bud~et Net Chan~e Explanation of Chan~e
Interfund Transactions reimbursement from the
Charnock Fund for technical
oversight over the Charnock
well field,
Wastewaterl $8,943,466 $8,983,201 $39.735 To appropriate funds for 0.2
Environmental and Public FTE Temporary positions
Works Management! (+$39,435) and supplies
Wastewater (+$300) to administer the
disaster recovery work.
Civic Auditoriuml $2,990,502 $2,996,098 $5,596 To reflect the Civic
Community and Cultural Auditorium's share of the
Services/ Civic Auditorium citywide landscape
maintenance contract.
BALANCE SHEET CHANGES:
Revjsed
Proposed Proposed
Fund BudQet BudQet Net ChanQe Explanation of ChanQe
General ($3,641,610) ($3,610,938) $30,672 To release funds from
designated fund balance for
the trades intern program,
Beach Recreation ($125,000) $215,000 $340,000 To release funds from
designated fund balance for
lifeguard headquarters
refurbishment.
5
See Resolution
No. 1 0043 (CCS)
ATTACHMENTC2
POSITION AND CLASSIFICATION CHANGES
Department Division Delete Add
Big Blue Bus Transit Programs 1.0 FTE permanent 1,0 FTE permanent
Accountant-Transit Senior Administrative
Analyst
Community and Open Space 4.0 FTE permanent 4.0 FTE permanent Park
Cultural Services Management Grounds Maintenance Operations Crew Leader
Crew Leader
Community and Civic Auditorium 1.0 FTE permanent 1.0 FTE permanent Civic
Cultural Services Event Business Auditorium Business
Administrator Administrator
Community and Human Services 1.0 FTE permanent
Cultural Services Human Services
Administrator
Environmental and Maintenance 1.0 FTE permanent
Public Works Management Custodian II
Management
Environmental and Maintenance 1.0 FTE permanent
Public Works Management Custodian I
Management
Environmental and Water 1.0 FTE permanent 1 .0 FTE permanent
Public Works Utilities Business Utilities Billing Supervisor
Management Supervisor
Finance Financial 1.0 FTE permanent 1,0 FTE permanent
Operations Senior Accountant Senior Buyer
Fire Training 1.0 FTE permanent Fire
Captain
Library Administration 1.0 FTE permanent City 1.0 FTE permanent
and Facilities Librarian Director of Library
System/City Librarian
Police Administrative 1.0 FTE permanent 1.0 FTE permanent
Services Police Fleet Mechanic
Maintenance
Coordinator
Department
Resource
Management
POSITION AND CLASSIFICATION CHANGES
Division
Airport
Delete
2.0 FTE permanent
Noise Management
Operations Assistant
ATTACHMENT C2
Add
2.0 FTE permanent
Airport Noise/Operations
Specialist
FEE AND CHARGES RESOLUTIONS
ATTACHMENT 0
See Resolution
No. 1 0044 (CCS)
See Resolution
No. 10045 (CCS)
See Resolution
No. 1 0046 (CCS)
See Resolution
No. 10047 (CCS)
See Resolution
No. 1 0048 (CCS)
See Resolution
No. 10049 (CCS)
BUDGET ADOPTION RESOLUTIONS
ATTACHMENT E
See Resolution
No. 1 0050 (CCS)
See Resolution
No. 80 (HAS)
See Resolution
No. 491 (RAS)
See Resolution
No. 244 (PAS)
ATTACHMENT F
CITY OF SANTA MONICA
GANN APPROPRIATIONS LIMIT
CALCULATION OF FY2005-06 LIMIT
FY2004-05 GANN APPROPRIATIONS L1MIT(a)
$475,656,176
ADJUSTMENT FACTORS
Allowable FY2005-06 Adjustment:
Non-Residential Assessed Valuation
Change(b)
City Population Change(C)
1.1700 times
1.0700 =
X 1.2519
FY2005-06 GANN APPROPRIATIONS LIMIT
$595,4 73,967
(a) As adopted by the City Council on June 15, 2004 (Resolution #9955)
(b) Based on assessed valuation data provided by the Los Angeles County Assessor for
FY2004-05
(c) Per State Department of Finance, May 1,2005
See Resolution
No. 10051 (CCS)
ATTACHMENT H
STATUS OF REDEVELOPMENT AGENCY PROMISSORY NOTES
I. History of Promissory Notes
The following indicates the original debt amount of each of the currently outstanding four
promissory notes between the Redevelopment Agency and the City, and the total net
adjustments for each promissory note as of 6/30/05:
Original Total Net Promissory
Promissory Note Debt Amount Adjustment to Note Balance
No. Description (Date ) Note Balance as of 7/1/05
Downtown Proiect
1 Downtown Redevelopment Project $ 871,840,00 $ 447,044,46 $ 1,318,884.46
(6/30/81 )
6 Downtown Redevelopment Project 4,400,000,00 11,595,963.81 15,995,963,81
(10/24/78)
Subtotal $ 5,271,840.00 $ 12,043,008.27 $17,314,848,27
Ocean Park Proiect
2 Ocean Park Project $ 1,243,266.88 $ 4,203,002.99 $ 5,446,269,87
(6/30/81 )
5 Ocean Park Project 280,837.00 341,255.05 622,092,05
(9/14/83)
Subtotal $ 1,524,103.88 $ 4,544,258.04 $ 6,068,361,92
Total Redevlopment Agency $ 6,795,943.88 $ 16,587,266.31 $23,383,210,19
1
ATTACHMENT H
FY 2004/05 FINANCIAL ACTIVITY ON OUTSTANDING PROMISSORY NOTES (a)
Promissory Accrued Repayment To Promissory
Promissory Note Note Balance Interest General Fund Note Balance
No. 7/1/04 7/1/04 - 6/30/05 7/1/04 - 6/30/05
Downtown Proiect
1 Downtown Redevelop. Proj. (d) $ 1,280,470.35 $ 38,414.11 $ $ 1,318,884.46
6 Downtown Redevelop. Proj. (d) 15,429,441.83 706,534,05 140,012.07 15,995,963.81
Subtotal $16,709,912.18 $ 744,948,16 $ 140,012.07 $17,314,848.27
Ocean Park Proiect
2 Ocean Park Fed, Allocation (b) $ 5,287,640.65 $ 158,629.22 $ $ 5,446,269.87
5 Ocean Park Fed, Allocation (c) 603,972.86 18,119.19 622,092.05
Subtotal $ 5,891,613.51 ~- 176,748.41 $ 6,068,361,92
Total Redevelopment Agency $ 22,601,525.69 $ 921,696.57 $ 140,012.07 $23,383,210.19
(a) Effective July 1,2004 Notes 1,2 and 5 carry an interest rate one half a percentage point (.5%) higher
than the City's actual rate of investment earnings for the corresponding fiscal year. Note 6 will carry
an interest rate of 4,60%, This is the same rate of interest on the refunded Downtown
Redevelopment Project Lease Revenue Bonds, Series 2002.
(b) Reimbursement of CDBG funds used to pay interest on outstanding Federal Urban Renewal Loan
Note; owed to City's CDBG Fund,
(c) Close out of Ocean Park Federal Urban Renewal Project; owed to the City's CDBG Fund,
(d) Represents the value of various parcels of property transferred from the City to the Agency for the
Downtown Redevelopment Project (per Agency Resolution 352,10/24/78); owed to General Fund,
2
ATTACHMENT I
PROMISSORY NOTES
AMENDMENT TO PROMISSORY NOTE
This instrument is an Amendment to Promissory Note, entered into as of the 21 st
day of June, 2005, by and between the City of Santa Monica, a municipal corporation
("the City") and the Redevelopment Agency of the City of Santa Monica ("the Agency").
WITNESSETH:
Reference is hereby made to that certain promissory note dated July 1, 2004
executed by the Agency in favor of the City, in the original principal amount of
$15,429,441.83.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby and acknowledged, the City and the Agency hereby agree
as follows:
1. The Note is hereby amended to provide that the Loan evidenced by the Note
and any accrued interest shall be fully and immediately payable on demand of
any holder thereof.
2. Except as amended herein, the Note shall remain in full force and effect.
IN WITNESS WHEREOF, the City and the Agency have caused this instrument
to be duly executed as of this 21 st day of June, 2005.
ATTEST:
Redevelopment Agency of
City of Santa Monica
BY:
~~~
Maria Stewart
Secretary
BY:
,
~
Pam 0' Connor
Chairperson
APPROVED AS TO FORM:
City of Santa Monica
BY:
u~
outrie
BY: ~ Oou-.
Pam 0' Connor
Mayor
PN 6 Downtown
AMENDMENT TO PROMISSORY NOTE
This instrument is an Amendment to Promissory Note, entered into as of the 21st
day of June, 2005, by and between the City of Santa Monica, a municipal corporation
("the City") and the Redevelopment Agency of the City of Santa Monica ("the Agency").
WITNESSETH:
Reference is hereby made to that certain promissory note dated July 1,2004
executed by the Agency in favor of the City, in the original principal amount of
$1,280,470.35.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby and acknowledged, the City and the Agency hereby agree
as follows:
1. The Note is hereby amended to provide that the Loan evidenced by the Note
and any accrued interest shall be fully and immediately payable on demand of
any holder thereof.
2. Except as amended herein, the Note shall remain in full force and effect.
IN WITNESS WHEREOF, the City and the Agency have caused this instrument
to be duly executed as ofthis 21st day of June, 2005.
ATTEST:
Redevelopment Agency of
City of Santa Monica
BY:G~.~
Maria Stewart
Secretary
BY:
~
Pam O'Connor
Chairperson
APPROVED AS TO FORM:
City of Santa Monica
l(~
BY:
6~
Pam O'Connor
Mayor
PN 1 Downtown
AMENDMENT TO PROMISSORY NOTE
This instrument is an Amendment to Promissory Note, entered into as of the 21 st
day of June, 2005, by and between the City of Santa Monica, a municipal corporation
("the City") and the Redevelopment Agency of the City of Santa Monica ("the Agency").
WITNESSETH:
Reference is hereby made to that certain promissory note dated July 1, 2004
executed by the Agency in favor of the City, in the original principal amount of
$5,287,640.65.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby and acknowledged, the City and the Agency hereby agree
as follows:
1, The Note is hereby amended to provide that the Loan evidenced by the Note
and any accrued interest shall be fully and immediately payable on demand of
any holder thereof
2. Except as amended herein, the Note shall remain in full force and effect.
IN WITNESS WHEREOF, the City and the Agency have caused this instrument
to be duly executed as of this 21st day of June, 2005.
ATTEST:
Redevelopment Agency of
City of Santa Monica
...........,
BY:
~.~.~
Maria Stewart
Secretary
~
Pam O'Connor
Chairperson
APPROVED AS TO FORM:
City of Santa Monica
BY:
~
"
BY~~
Pam 0' Connor
Mayor
PN 2 Ocean Park
AMENDMENT TO PROMISSORY NOTE
This instrument is an Amendment to Promissory Note, entered into as of the 21 st
day of June, 2005, by and between the City of Santa Monica, a municipal corporation
("the City") and the Redevelopment Agency of the City of Santa Monica ("the Agency").
WITNESSETH:
Reference is hereby made to that certain promissory note dated July 1, 2004
executed by the Agency in favor of the City, in the original principal amount of
$603,972.86.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby and acknowledged, the City and the Agency hereby agree
as follows:
1, The Note is hereby amended to provide that the Loan evidenced by the Note
and any accrued interest shall be fully and immediately payable on demand of
any holder thereof
2. Except as amended herein, the Note shall remain in full force and effect.
IN WITNESS WHEREOF, the City and the Agency have caused this instrument
to be duly executed as of this 21st day of June, 2005.
ATTEST:
Redevelopment Agency of
City of Santa Monica
~~..,~
Maria Stewart
Secretary
BY:
APPROVED AS TO FORM:
City of Santa Monica
BY:
i:t~
utrie
\
BY~~
Pam O'Connor
Mayor
PN 5 Ocean Park
8237 (CCS)
8238 (CCS)
8239 (CCS)
8240 (CCS)
8241 (CCS)
8242 (CCS)
8243 (CCS)
8244 (CCS)
8245 (CCS)
8247 (CCS)
8248 (CCS)
8249 (CCS)
8250 (CCS)
8251 (CCS)
8252 (CCS)
8253 (CCS)
8254 (CCS)
8255 (CCS)
8256 (CCS)
8257 (CCS)
8258 (CCS)
8259 (CCS)
8260 (CCS)
8261 (CCS)
8262 (ees)
8263 (CCS)
8264 (CCS)
8265 (CCS)
8352 (CCS)
8458 (CCS)
ATTACHMENT J
Funding through the Community Development Plan (FY 2003-06)
Connections for Children
Dispute Resolution Servjces
EI Nido Family Center
Family Service of Santa Monica
Growing Place
Jewish Family Services of Santa Monica
Santa Monica College
St. John's Child and Family Development Center
St. Joseph Center
Legal Aid Foundatjon of Los Angeles
Ocean Park Community Center
Venice Family Clinic
Center for the Partially Sighted
Common Ground
Computer Access Center
Westside Center for Independent Living
Chrysalis
CLARE Foundation
New Directions
Salvation Army
Step Up On Second
Upward Bound House
Westside Food Bank
Community Corporation of SM
Center for Healthy Agjng
Meals on Wheels West
WISE Senior Services
Hill & Dale
Pico Youth and Family Center
Los Angeles Homeless Services Authority
.. This list excludes prior year contracts.
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
Jobs
. The City's Trades Intern program was increased from 6 to 8 positions. This
intensive program targets at-risk older youth and combines job training and
experience in skilled positions, counseling and school continuation through the
SMMUSD Regional Occupation Program
· In May, 2005, City staff, in partnership with the Chamber of Commerce, offered a
summer Youth Employment Job Fair along with outreach and training for Pico
neighborhood youth. Staff is working with County funded job development
programs to extend these services in Santa Monica.
· City staff has launched a Youth Apprentice Program where 45 youth between the
ages of 14 and 24 years fill existing youth worker positions within the City,
including Administrative Trainee, Junior Lifeguard, Police Cadet, Student Worker,
and Trades Intern. Staff is also providing training workshops, case management
and job search support for youth apprentices. The City is also developing an
outreach strategy to increase participation in this program among Pico
neighborhood youth,
Neighborhood Appearance
· City crews paid special attention to removing discarded goods from alleys,
prompt graffiti removal and tree trimming in the neighborhood.
· An assessment of street and alley lighting has been completed by Police and
Environmental and Public Works Management and capital improvements are
proposed in the 2005/06 budget.
· Funding sources have been identified for streetscape improvements on 20th
Street, steps are underway to secure commitments from Caltrans and MT A, and
a design will be finalized.
· The expanded Virginia Avenue Park is scheduled to open in fall 2005 with a full
range of recreational, educational and community resources.
1
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
Arts Programming and Library Services
. In addition to ongoing arts programming at PAL, the Santa Monica Museum of
Art will offer a two-week spring break arts experience for teens at Fairview
Branch Library.
. Fairview Branch Library continues neighborhood and bilingual outreach, working
with Head Start, Readin is Fundamental and SMMUSD Infant and Famil
Su ort ro rams.
. The CREST Program provided an array of cultural arts workshops and classes
through its enrichment program and summer and school break camps.
Public Safety
. The SMPD Community Service Program for Youth, an intervention program for
first offenders, takes referrals from Juvenile Court and City Youth Services
investigators to perform community service.
. The Neighborhood Service Area Coordinator (NSAC) officers for the
neighborhood attend meetings of PNA, PYFC, PT A, and Community Violence
Prevention Coalition and work with other City departments to correct unsafe
conditions observed or reported.
. We Tip, a call-in program that allows residents to identify public safety threats
anonymously was implemented to reduce fear of reprisal.
. The City Manager and Police Chief continue to work with the Superintendent of
Schools to identify and implement strategic responses to the violent incident in
the area of Edison Language Academy.
. An intensive police overtime detail during peak activity hours is deployed to the
neighborhood.
Community Engagement
· Two Police Citizen Academy classes, a Spanish-language Police Citizen
Academy class, a Junior Police Academy, and five Leadership courses on
general municipal topics of interest have involved 150 participants from the
community.
2
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
. The City web site was redesigned for improved navigation and access to
information for the public.
. Technology to display and index closed captions on the streaming videos of the
City Council and Planning Commission meeting sessions was upgraded and
streaming video sessions archived to provide on demand playback services by
the public.
. Expanded election programming was provided on City TV.
. Channel 20 was soft-launched to continuously rerun meetings of the City
Council, Planning Commission, Rent Control Board and School Board.
. Two community meetings were held on February 26 and April 9, 2005 to bring
together neighbors, school and college representatives, business
representatives, social service grantees and other interested community
members to define strategies for reducing gang violence in Santa Monica. Staff
will exercise a coordination role with "action partners" to implement strategies
developed at the community workshop.
Community Engagement
. The Sustainable City Task Force has been appointed by City Council and is
working on an implementation plan with the assistance of an advisory team
composed of city staff.
. "Green building" techniques and urban runoff will be addressed during the Land
Use Element/Zoning Ordinance process.
3
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
City Construction Projects
. Staff encourages the use of environmentally sensitive ("green") building materials
and systems in affordable housing developments by including a "Green Building"
checklist in loan application packages and in development practices related to
energy efficiency; landscaping; framing and carpentry; indoor air quality; and
other building systems and materials.
. The Main Library is expected to qualify for Silver LEED certification and will be a
demonstration site for sustainable building methods. Facility tours, sustainable
feature programs, displays and handouts and postings through the Library
website will help to educate the public on sustainability practices, The Library's
resource collection on sustainability and the creation of custom web links will
improve access to sustainability resources.
. The designs for the Virginia Avenue Park expansion and Big Blue Bus Campus
expansion should qualify the projects for Silver LEED certification. Another
project in progress that is expected to achieve a level of LEED certification is the
Civic Center Parking Structure.
. Site planning is underway for the "beach greening" project to "pilot" two different
surface treatments at two beach parking lots. Public review of the proposed
alternatives will occur in FY2005-06. Funding for the project has been obtained
through a grant from the State.
City Operational Practices
. The Ashland Demonstration Garden project between Neilson and Barnard Ways
is being designed to demonstrate efficient irrigation, drought tolerant and native
planting, and best practices for care and maintenance. Public outreach has been
conducted and input will be included in design plans.
. Integrated Pest Management practices are used in all parks. Landscape fabric
was installed in Joslyn Park to retard weed growth and eliminate the need for the
use of herbicides.
. Maintenance of landscaping at the new Main Library will be aided by the 200,000
gallon cistern located below the parking structure. This feature is designed to
collect rain and landscape irrigation water at the site. The collected water will be
filtered and re-used for irrigation.
4
ATTACHMENT K
Fiscal Year 2004..05
Community Priorities Accomplishments
. City staff and teachers from SMMUSD worked on developing Web resources to
support the Sixth Grade curriculum on Earth Sciences.
· Median and open space landscaping irrigation is managed by a centralized
system using weather-based programs to create greater efficiencies and more
targeted irrigation.
· A competitive grant program which provides partial funding for new or remodeled
innovative garden designs that demonstrate sustainable practices was initiated
and first awards announced.
Housing
· The maximum number of Vouchers authorized by HUD are leased and the
number of tenants housed through the Shelter Plus Care Program has increased
by 10%. The number of vouchers approved for transitional housing under the
HOME funded program has been increased from 12 to 29.
Legislative Advocacy
· COG advocacy for light rail to the Wests ide is underway and Council selected a
city representative to the Expo construction Authority Board. Efforts will continue
to secure Phase 2 to Santa Monica funding.
Training
· Interdepartmental planning for customer service training began in September and
efforts are underway to identify appropriate training opportunities.
5
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
Process Improvements
· Improvements recommended by the Matrix Evaluation for all participating
departments are underway. Counter service is provided five days per week,
Staff has reduced the number of sets of plans required for permit processing, and
reduced turn-around time for single family plan checks. The Fire Department
now has a voice mail scheduling program for fire inspections and now accepts
credit card payments for permits,
· Automation of permitting applications has been enhanced and a customer
queuing system implemented.
· Review periods have been reduced and consistency in meeting goals has
improved and is evaluated continuously.
· A 10,000 Steps Campaign to promote an active living and healthy aging
campaign was launched in May at the Santa Monica festival. The campaign
includes designating monthly walks of interest throughout the City and promoting
them through calendars, maps, City TV, the Web site, SeaScape and other
means.
· The Library promotes and provides fliers, brochures, class announcements for
city recreational and fitness programs, and maps of bikeways. It provides a wide
variety of materials on healthy living including more than two dozen magazines
covering health, fitness, and sports; a large collection of books and videos on
every aspect of nutrition, physical fitness, and exercise; and Health & Wellness
Resource Center online database. The Library promotes its collections on these
topics with book and multi-media displays such as the Health, Diet and Fitness
display scheduled for January 2005. A "Healthy Lifestyles" section in the Health
& Medicine section of the Library Web Resources site features City resources
and other Websites that promote healthy living.
6
ATTACHMENT K
Fiscal Year 2004-05
Community Priorities Accomplishments
. The Land Use and Circulation Element update will emphasize pedestrian and
bicycle opportunities citywide.
· Bicycle parking areas for customers and bicycle storage for staff has been
included in the new Main Library.
· The Ken Edwards Center featured an Active Living educational display and
Library resource listing.
7