Loading...
SR-202-001 (87) F:\finance\budget\obbudrev\0304\final change\SRADOPT FY04.doc Council Meeting: June 17, 2003 Santa Monica, California TO: Mayor and City Council Chairperson and Housing Authority Members Chairperson and Redevelopment Agency Members Chairperson and Parking Authority Members FROM: City Staff SUBJECT: Adoption of the Fiscal Year 2003-04 Budget, Approval of Ordinances/Resolutions Establishing and Increasing Various Fees, Authorization to Execute Facility Use Agreements with the Santa Monica Malibu Unified School District and Approve Enhanced “Celebrate America” Event funding for 2002-03. INTRODUCTION This report presents information and requests actions necessary to adopt the City of Santa Monica, Santa Monica Housing Authority, Santa Monica Redevelopment Agency and Santa Monica Parking Authority budgets for Fiscal Year 2003-04. It also presents, for information only, a plan for addressing the 2004-05 budgets. Following the City Council Budget Study Workshops on May 27 and 28, 2003, staff has developed priority work objectives for FY2003-04 (Attachment A), made adjustments to the budget expenditure and revenue figures presented in the Proposed Budget for FY2003-04 and Budget Plan for FY2004-05 (Attachments B and C) and identified changes to positions and compensation for FY2003-04 (Attachment D). 1 The proposed changes in the FY2003-04 budget presented for City Council review and approval are a number of revenue increases achieved through changes to existing fees and rates and establishment of new fees and rates. This report identifies the increases and presents the necessary ordinances and resolutions required to implement them (Attachments E1 – E6). This report also requests authorization for the City Manager to negotiate and execute a Master Facilities Use Agreement as well as other use agreements for specific City programs on school sites for FY2003-04 and approve FY2002-03 funding for the “Celebrate America” event on June 28, 2003. BACKGROUND Before Council this evening is a FY2003-04 budget balanced only by virtue of expenditure reductions and revenue increases. Santa Monica faces an extended period of economic and fiscal challenge. The actions asked of Council tonight are difficult, but harder choices lie ahead for at least two more fiscal years (FY2004-05 and 2005-06) before the projected revenue/expenditure gap is closed. Taking the requested actions to balance the budget for FY2003-04 is an essential step on a course that will assure a sustainable future for the community. The projected General Fund budget gap is $16.1M. The proposed budget addresses it with $7.0M in ongoing expenditure cuts ($5.4M operating and $1.6M capital), $5.2M in additional revenue ($1.7M in fees, $1.3M in parking meter revenues and $2.2M in parking citation fines), the reduced dollar amount required to sustain a 10% reserve given the 2 budget cuts proposed ($1.0M) and $2.9M in other measures. Those include departing from the policy of setting aside 1% of the Transient Occupancy Tax (TOT) for civic area development ($1.5M) and reallocating previously budgeted capital funds for replacement of cable equipment ($1.0M). In recognition that there remains substantial uncertainty regarding potential state take backs of local government funding, and to avoid more stringent measures until it is certain that they are required, $400,000 in one-time funds is applied as a final balancing measure. For the first time in many years, staff can provide Council with no ongoing expenditure flexibility to exercise this evening. If Council’s priorities differ substantially from the proposed plan of expenditures for FY2003-04 or if proposed revenue increases are not supported, tradeoffs must be identified from the dais. Even the immediate application of available one-time funds must be carefully weighed. Since revenue realization in several key sectors has lagged below budget for the current fiscal year and because there is as yet no certainty regarding the extent of state take-backs from local government, preserving financial flexibility remains important at least through year-end reporting that will occur in September/October of 2003. RECOMMENDED ACTIONS 1. Detail of Community Priorities The Proposed Budget did not detail Community Priorities pending the Budget Study Session discussions regarding proposed reductions that could affect key programs and work goals. Attachment A presents priority inter-departmental work objectives for 3 FY2003-04 that can be supported by the proposed budget and which reflect particular concerns expressed by council during the study sessions. 2. Revisions to the Proposed Budget Attachment B presents revisions to revenues and expenditures detailed in the Proposed Budget for FY2003-04. The impact of the changes which appear at Attachment B on the FY2003-04 General Fund balance is summarized as follows: GENERAL FUND Initial Proposed Recommended Final Proposed FY2003-04 Budget Changes FY2003-04 Budget 7/1/03 Estimated Actual Fund Balance $ 16,700,000 $ -0- $ 16,700,000 Plus Revenues 170,254,190 511,375 170,765,565 Less Expenditures 170,528,565 1,893,863 172,422,428 Balance Sheet 279,315 1,750,612 2,029,927 Changes Use of One-Time Funds 395,060 (368,124) 26,936 6/30/04 Budgeted $ 17,100,000 $ -0- $ 17,100,000 Fund Balance The impact of changes for all other funds is also set forth in Attachment B. FY2003-04 revenue changes result from additional analysis and refinement of budget projections. The increase in expenditures is largely due to changes in accounting rules requiring a loan from the General Fund to the Pier Fund to be shown as an 4 expenditure. Other expenditure modifications to FY2003-04 either more precisely distribute budget authority to the appropriate cost centers through technical adjustments to the budget or better reflect priorities and needs expressed by the Council and community members during the budget process. Administrative changes to the FY2004-05 Budget Plan are presented in Attachment C. Changes made to the FY2004-05 Budget Plan reflect the second year impacts of changes made to the FY2003-04 Proposed Budget, additional technical budget adjustments and changes to better reflect the priorities and needs expressed by Council and the community during the budget process as they impact FY2004-05. 3. Personnel Changes As part of the budget process, reclassification and compensation change requests were reviewed by the Human Resources Department in accordance with existing Administrative Instructions. Recommended reclassifications and salary changes will be incorporated into the FY2003-04 Budget upon Council adoption of the resolution and approval of the listed reclassifications at Attachment D. 4. Adjusting and Establishing Various Rates and Fees A key part of the FY2003-04 budget balancing strategy is fee and fine increases. All City departments were requested to examine fee levels to ensure that Council policies 5 concerning degree of cost recovery were maintained. Additionally, some new fees are recommended related to existing and new programs to ensure that all or some measure of costs are recovered where benefit flows directly to individual users as opposed to all citizens. Should the Council decide not to implement any of the recommended fees, the proposed budget will be out of balance by a corresponding amount. Additional budget reduction or institution of other revenue measures would then be required to adopt a balanced budget. Implementing resolutions and ordinances are shown in Attachments E1 through E6. The new and revised fees are discussed below. Community and Cultural Services ($471,000) The Department of Community and Cultural Services offers a wide variety of programs and activities for seniors, adults, young children, youth and teens. Analysis of the City’s recreation and community programs has revealed that some current fees not only fail to cover costs, they are less than those charged by other cities for comparable programs. Recommended increases include fees for Aquatics programs, after school programming including childcare and youth sports, summer camp programs, adult sports leagues and programs, Senior Recreation Center Activity Cards, and a new entry fee for the Therapeutic Prom. The proposed fees cover a greater proportion of costs and are in line with fees charged by other local jurisdictions. Scholarships will continue to be available to eligible participants. The City has added new Aquatics programs over the past year. Recommended fees will support specialty classes, semi-private lessons, a more convenient and economical winter pass for regular users of the pool, and access to pool concession items. 6 Also proposed are fee increases to cover costs as well as bring charges for use of the City’s facilities and spaces in line with those of other local jurisdictions. They include an increase in the Community Gardens Yearly Licensing fee, usage fees for Snack Bars and storage facilities in the City’s parks, an increase in parking rates for the Civic Auditorium and beach lots, and for production rental fees for Miles Playhouse. The City also proposes to establish beach and park use fees for filming to cover the administrative cost of processing requests and managing filming at these sites. Parking Citations ($2,200,000) The proposed budget includes increased penalties for parking violations. The Police Department currently issues citations for over fifty different parking-related violations. The penalties for some are for violations of the California Vehicle Code (CVC). The remaining 30 are set under authority of the Santa Monica Municipal Code (SMMC) and have not been updated in 10 years. Staff proposes that the fines for those 30 violations be revised. The CVC suggests that parking violation penalties be set at levels similar to those of neighboring jurisdictions. The current penalty amounts for SMMC violations were set in 1993 with this in mind. Since 1993, neighboring cities have raised the penalties for many violations, while Santa Monica has not. In addition, some of the other nearby jurisdictions, including the cities of West Hollywood and Beverly Hills, plan to raise penalties next fiscal year. Staff has been in contact with these cities and it is likely that the new rates will be set at levels similar to those proposed here. 7 In determining appropriate levels for the penalties, City staff concentrated primarily on the five violations that represent over 95% of citations written (Preferential Parking, Disobey Signs, Red Zone/Blocking a Driveway or Garage, Street Cleaning, and Parking Meters). A number of alternatives were considered, but staff considered the change in the Consumer Price Index since the last penalty increase in 1993 to be the most appropriate method in determining the increase, as enforcement and collection costs have increased significantly since that time. The calculated rates were then adjusted to ensure reasonable similarity with the current and proposed rates of other jurisdictions. Finally, to simplify the penalty schedule, the number of different penalty amounts was lowered from the current number of eight to three. Predominant Parking Violations and Proposed Fines Type of Violation Existing Rate Proposed Rate (Increased by CPI) Preferential Parking $38 $47 Disobey Signs $38 $47 Red Zone/Blocking Driveways/Garage $38 $47 Overtime Parking/Street Cleaning $38 $47 Parking Meter Violations $28 $35 Staff proposes a $47.00 rate for Preferential Parking, Disobey Signs, Red Zone/Blocking a Driveway or Garage, and Street Cleaning violations, as these are considered the most serious SMMC violations. Parking meter violations and all other SMMC violations with rates currently $35.00 or less will be set at $35.00. Penalties 8 currently set at $38.00 will not change. All CVC violations will remain at current levels. These proposed changes are projected to generate an additional $2.2 million annually in revenue, which is included in the proposed budget. Police Department ($264,000) The Police Department proposes a number of fee revisions that will generate an estimated $264,000 in additional revenue and ensure full cost recovery of the services. These include taxi driver permit fees, auto impound release fees, vehicle inspection fees, certain animal control fees, fingerprinting fees, a fee for local background checks, and an administrative fee charged to local towing companies. Fire Department ($400,000) Planning and Community Development ($400,000) Records & Election Services ($30,900) The proposed budget includes a new fee for Fire Department Inspection of multi-family residential and non-high rise commercial buildings, implementation of a fee approved by Council in October from developers to reimburse the City for the cost of providing qualified contract inspectors for special inspections required for certain construction projects, and new fees for certain election-related services including filing of nomination papers, translation and printing of candidates statements, and filing of a notice of intent to circulate a petition. An ordinance authorizing the last two election- related fees will be prepared in time for the next election cycle. 5. Budget Resolutions 9 Approving the resolutions at Attachment F1 - F4, will: a) adopt the FY2003-04 Budget revenue at the account level, operating expenditure appropriations at the major account group level within a fund for each department, and capital improvements at the program category level within a fund; and b) reappropriate funds for continuing capital projects and the Disaster Relief Fund into FY2003-04 from FY2002-03. 6. Master and Supplemental Facilities Use Agreement with Santa Monica Malibu Unified School District As in FY2002-03, the City has appropriated funds in the Proposed Budget to the Santa Monica Malibu Unified School District for use of District facilities for City programs and projects during non-school hours. A Master Facilities Use Agreement allows the City to use school facilities to meet certain recreational and other needs during hours when the facilities are available for City use and will allow the District to benefit from the City's use of the facilities through the generation of revenues for the maintenance of the District's education programs. Agreements governing specific programs and projects (City School-Age Programs such as CREST and the Playground Partnership) further specify City and District roles and responsibilities, use schedules, and any relevant program expense reimbursements to the District for each program. Agreements must be executed to transmit City funds to the District that are approved for FY2003-04. 7. Funding for the 2003 Santa Monica College “Celebrate America” Event 10 On May 13, 2003, the City Council asked staff to work with Santa Monica College (SMC) to raise funds from the community to save “Celebrate America”, Santa Monica’s only public community-wide Independence Day commemoration which was to be cancelled due to SMC’s current fiscal crisis. Total event cost is $50,000 with current commitments from the City ($10,000) and SMC sponsorships ($12,000) secure. A community fundraising goal was set at $28,000 to make up the difference. To date, a joint City/SMC appeal has yielded approximately $13,000 in community donations. th Additional small donations are expected up to the event on June 28. To ensure full funding for the event, an additional amount not to exceed $ 15,000 must be appropriated from FY2002-03 Council contingency funds. RECOMMENDATIONS It is recommended that the City Council: 1. Adopt the Community Priorities as shown in Attachment A; 2. Approve the Resolution of the City of Santa Monica Establishing New Classifications and Adopting Salary Rates for various listed positions at Attachment D1 and approve the Position and Classification Changes at Attachment D2; 3. Introduce on first reading An Ordinance of the City Council Amending Various Sections of the Santa Monica Municipal Code and Adding Section 3.08.120 to the Santa Monica Municipal Code relating to Parking and Adding Chapter 3.02 to the Municipal Code to Establish Civil Penalties for Parking Violations at Attachment E1; 11 4. Approve the Resolution of the City Council Setting Various Fees in the Police Department, Fire Department, and Records and Election Services Department, at AttachmentE2; 5. Approve the Resolution of the City Council Setting the Amount of Fees to be Charged for the Use of the Santa Monica Swim Center and Miles Memorial Playhouse Operated by the Community and Cultural Services Department at Attachment E3; 6. Approve the Resolution of the City Council Establishing User Fees for Social Service, Recreation and Community Programs, Classes and Services of the Department of Community and Cultural Services at Attachment E4; 7. Approve the Resolution of the City Council Setting the Amount of Fees to be Charged for the Use of Community and Recreational Facilities Operated by the Community and Cultural Services Department , for the Rental of Civic Auditorium Parking Spaces, and for the Use of the Barnard Way Beach Parking Lot at Attachment E5; 8. Approve the Resolution of the City Council Setting Fees and Requirements for Film Permits and for Using Public Property for Filming at Attachment E6; 9. Authorize the City Manager to negotiate and execute a Master Facilities Use Agreement as well as other use agreements for specific City programs on school sites for 2003-04; and 10. Allocate up to $ 15,000 in FY2002-03 Council contingency funds to support the 2003 “Celebrate “America” event, the specific amount to be determined after the final amount raised by the community is known. 12 It is recommended that City Council, Housing Authority, Redevelopment Agency and Parking Authority: 1. Approve the Resolution of the City Council of the City of Santa Monica Approving its Budget for Fiscal Year 2003-04 at Attachment F1, as amended by Attachment B to this staff report; 2. Approve the Resolution of the Housing Authority of the City of Santa Monica Approving its Budget for Fiscal Year 2003-04 at Attachment F2, as amended by Attachment B to this report; 3. Approve the Resolution of the Redevelopment Agency of the City of Santa Monica Approving its Budget for Fiscal Year 2003-04 at Attachment F3, as amended by Attachment B to this report; and 4. Approve the Resolution of the Parking Authority of the City of Santa Monica Approving its Budget for Fiscal Year 2003-04 at Attachment F4, as amended by Attachment B to this report. Attachments: A - Community Priorities B - Revisions to the Proposed FY2003-04 Revenue Estimates and Budget Expenditure Appropriations C - Revisions to the FY2004-05 Budget Plan Revenue and Expenditure Estimates D1 - Resolution Revising Salaries for Various Positions D2 - Listing of Position and Classification Changes E1 - Ordinance of the City Council of the City of Santa Monica Amending Various Sections of the Santa Monica Municipal Code and Adding Section 3.08.120 to the Santa Monica Municipal Code relating to Parking and Adding Chapter 3.02 to the Municipal Code to Establish Civil Penalties for Parking Violations E2 - Resolution of the City Council of the City of Santa Monica Setting Various Fees in the Police Department, Fire Department, and Records and Election Services Department E3 - Resolution of the City Council of the City of Santa Monica Setting the Amount of Fees to be Charged for the Use of the Santa Monica Swim 13 Center and Miles Memorial Playhouse Operated by the Community and Cultural Services Department of the City of Santa Monica E4 - Resolution of the City Council of the City of Santa Monica Establishing User Fees for Social Service, Recreation and Community Programs, Classes and Services of the Department of Community and Cultural Services of the City of Santa Monica E5 - Resolution of the City Council of the City of Santa Monica Setting the Amount of Fees to be Charged for the Use of Community and Recreational Facilities Operated by the Community and Cultural Services Department of the City of Santa Monica, for the Rental of Civic Auditorium Parking Spaces, and for the Use of the Barnard Way Beach Parking Lot E6 - Resolution of the City Council of the City of Santa Monica Setting Fees and Requirements for Film Permits and for Using Public Property for Filming F1 - Resolution of City Council Approving Its Budget for Fiscal Year 2003-04 F2 - Resolution of the Housing Authority Approving Its Budget for Fiscal Year 2003-04. F3 - Resolution of the Redevelopment Agency Approving Its Budget for Fiscal Year 2003-04 F4 - Resolution of the Parking Authority Approving Its Budget for Fiscal Year 2003-04. Prepared by: Susan E. McCarthy, City Manager Gordon Anderson, Assistant City Manager Mona Miyasato, Assistant to the City Manager Mike Dennis, Director of Finance Janet Shelton, Budget Manager Kathy Chang, Principal Budget Analyst Annette Morales, Senior Budget Analyst Prema Krishnan, Senior Budget Analyst David Carr, Acting Revenue Manager/City Treasurer Bill Jias, Senior Accountant Karen Bancroft, Director of Human Resources Barbara Stinchfield, Director of Community and Cultural Services ATTACHMENT A COMMUNITY PRIORITIES COMMON WORK OBJECTIVES Enhance the quality of life, safety and community involvement of residents of the Pico neighborhood. Pico is a neighborhood rich in racial, ethnic, and income diversity. Challenges faced by the neighborhood 14 are best addressed through collaborative efforts of residents, businesses, religious and cultural institutions and government agencies. Despite fiscal constraints, this year City departments will be able to: ? Improve interdepartmental and interagency communication to assess emerging needs, ensure effective direction of resources and facilitate crisis communication. Establish an interdisciplinary neighborhood team to share information and assist in community problem solving. ? Coordinate closely the activities of City youth services, including after-school, park, gang enforcement and school resource programs to reach children and families with constructive activities and information. ? Refine analysis of Community Voices survey and demographic data regarding the needs and feedback from Pico residents to enhance relevance of city programs. ? Designate a Lieutenant to be the ongoing Police Neighborhood Service Area Coordinator, responsible for opening and maintaining lines of communication between police and neighborhood residents as well as local school and church leaders, maintaining contact with and providing direction to Police resources assigned to the area, and developing interdepartmental solutions to problem conditions in the neighborhood. ? Continue officer training focused on building relationships and working collaboratively with residents to improve conditions in the neighborhood. ? Reposition neighborhood bicycle officers organizationally within the Police Department to increase their focus on community building and outreach while ensuring effective communication regarding neighborhood problems and needs within the department. ? Increase uniformed personnel on all patrol watches with deployment of the Directed Resources Division's anti-crime team and judicious use of overtime as required during peak activity hours, supplementing presence with intermittent use of air support as conditions warrant. ? Assess the effectiveness of school-based services for youth and families and coordinate with Saint John’s Hospital’s Community Benefit Program to ensure the most effective targeting of community resources. ? Begin construction of $15 million, 3.7 acre Virginia Avenue Park to be completed in FY 2004/05. ? Pursue MTA funding for streetscape enhancement projects on 20th Street and Cloverfield Blvd. ? Complete construction of Freeway soundwall between Cloverfield & Stewart. ? Provide arts and cultural programming for adults and youth in the Pico neighborhood: Provide FY 2003/04 grants to local arts agencies, including 18th Street Arts Complex, ? Virginia Avenue Project, Santa Monica Museum of Art, Highways, and Santa Monica Playhouse. Offer grants to public schools and nonprofit agencies in the Pico neighborhood to fund field ? trips to cultural venues throughout Los Angeles County. Assuming continued funding, with the assistance of the California Arts Council, provide ? artist-in-residency programs to Pico neighborhood elementary schools. ? Continue to provide neighborhood-based Library services including: Pre-school outreach programs with three Pico neighborhood Head Start programs. ? 15 Collaborate with Reading is Fundamental, distributing free books to children at the Head ? Start programs three times a year. Offer two Spanish language story time programs for families in the neighborhood. ? Collaborate with the National Library of Medicine to offer assistance and free access to ? Spanish language public health information online. Collaborate with the Healthy Start program at the Venice Family Clinic by hosting family ? story times at the Library. Offer free citizenship classes in collaboration with the Mexican American Opportunity ? Foundation. Offer a story time for babies 0-24 months and caregivers in collaboration with the ? SMMUSD/Infant and Family Support program ? Provide a constructive staff presence at neighborhood activities when requested. Incorporate ways to achieve the goals of the Sustainable City Plan into daily activities and special projects. In 2002, the City Council adopted a new 10-year Sustainable City Plan, setting goals in the areas of Resource Conservation, Environmental and Public Health, Transportation, Community and Economic Development, Housing, Open Space and Land Use, Community Education and Civic Participation and Human Dignity. Despite fiscal constraints, this year City departments will be able to: ? Promote the use of “green building” techniques in public and private sector projects: Showcase aspects of the Public Safety facility in interactions with the public and law ? enforcement communities. Compile data regarding building performance to demonstrate the effectiveness of "green ? building" measures. Achieve at least LEED Silver Rating for the VAP extension, Main Library and BBB Campus ? expansion projects, using sustainable practices. Develop a program at the Main Library to showcase the sustainability features of the new facility and demonstrate the importance of sustainability to the community. Continue planning for new housing and park open space for the Civic Center area to ? ensure sustainable design and construction. ? Further reduce paper use city wide: Extend use of technology in Police Department and Building and Safety Division. ? Save paper and achieve efficiencies and savings in noticing and information dissemination ? through greater use of electronic publishing and less use of traditional print-and-mail, wherever practical and in keeping with the City’s commitment to extensive outreach. ? Pursue planning, organizational structure, and funding availability for future light rail on Exposition Right of Way. ? Develop strategies to increase the use of sustainable products and to develop methods for tracking the increased usage. ? Fully operate Big Blue Bus LNG fueling facility by end of calendar year. ? Explore the land use and financial feasibility of "beach greening" to pilot sustainable landscape management practices in the city's beach parking lots beautifying the lots and capturing runoff from 16 PCH where possible. ? In FY’s 2003-06, continue the implementation of sustainable landscape maintenance practices by: Using integrated pest management in landscaped areas; ? Producing wood chips for dog parks from the City’s own tree materials; ? Specifying drought tolerant species for new landscaped areas in the City; ? Specifying irrigation systems that prevent overspray, thereby reducing urban runoff; ? Implementing a reforestation plan committed to preservation of the tree canopy provided ? by public trees. ? Continue the environmental activities as well as the community arts performances at the Santa Monica Festival for 2004. ? In collaboration with City-funded agencies, develop and implement strategies to mitigate the impact resulting from cuts in social service funding to address the “human dignity” goals of the City’s Sustainable City Program Update. ? Continue Leadership Series, Citizens Police Academy and other similar community education efforts. ? Continue mailing Seascape, airing City TV programming and maintaining dynamic website, including web information network and easily accessible information in city processes. ? Maximize the supply and use of available Section 8 Rental Vouchers. ? Continue to provide hazardous materials inspection practices, mitigation strategies and emergency incident response. Ensure that the public receives timely and responsive service from all departments and that the City's regulatory processes are fairly, efficiently and courteously administered with a high degree of predictably for customers moving through a process. City government exists to meet public needs for service and order. Public perception of the value received for the public dollar is always important, but never more so than in times of fiscal stress. Despite fiscal constraints, this year City departments will be able to: ? Focus employee training efforts on timely and responsive customer service. ? Continue improvement of the permit, inspection and code enforcement efforts through training, process improvements and work plan redesign including expert input and customer feedback. ? Analyze existing regulations and suggest modifications where feasible to achieve clarity of purpose and effectiveness in the permit process. ? The Fire Prevention Bureau will continue to maintain plan check review “turn around” times at the current standard of completing all plan reviews within two weeks or less, and 90% of all plan reviews completed in one week. 17 ? Complete Right of Way Management Ordinance to streamline the utility excavation process while ensuring proper public notifications and protecting the integrity of street infrastructure. ? Complete website redesign to make accessing information about city government easy and intuitive. ? Implement utility billing customer service improvements including interactive voice response system, automatic customer bank account debits and internet payment options. ? Provide customer oriented service at the Temporary Main Library and branches during construction of the new Main Library. ATTACHMENT B ATTACHMENT B REVISIONS TO THE PROPOSED FY2003-04 REVENUE ESTIMATES AND BUDGET APPROPRIATIONS REVEN UE ESTIMATES Revised ProposedProposed Fund/AccountNet Change Explanation of Change BudgetBudget 18 - General/Indirect Cost Allocation $5,049,764$5,284,500$234,736 To reflect corrected contribution from Airport Fund for FY 2003 04 administrative indirect costs. General/Business License $200,000$348,500$148,500 To reflect Council action to revise Processing Fees renewal fee rate. General/Animal Licenses $87,200$89,839$2,639 To reflect revised license fee for non- neutered/non-spayed animals. General/30 Day Impound Fees $51,200$61,400$10,200 To reflect revised fee for release of vehicles impounded under the 30 Day Impound Program. General/Pound Fees $24,300$34,500$10,200 To reflect new microchip implant fee for cat and dog adoptions. General/Police Services/Fees $126,800$130,100$3,300 To reflect new fee for vehicle inspections by the Police Department. General/DUI Response $0$4,300$4,300 To reflect corrected amount of DUI Accident/Injury Response Accident/Injury revenue. General/Police Permits $80,900$122,800$41,900 To reflect revised fee for taxi driver Police Permits. General/Interest on $2,918,750$2,914,350($4,400) To reflect revised interest on Promissory Deposits/Investments Note with Redevelopment Agency. General/CREST Program $349,456$409,456$60,000 To reflect revised estimate of revenues from the CREST Childcare program Redevelopment/Interest on $86,000$81,600($4,400) To reflect revised interest on Promissory Deposits/Investments Note with General Fund. 19 Big Blue Bus/TDA Sales Tax – $18,378,85417,515,887($862,967) To reflect revised Operating estimate of Transportation Development Act revenue from the Los Angeles County Metropolitan Transportation Authority (LACMTA). Big Blue Bus/Prop A Local $304,112$300,871($3,241) To reflect revised Proposition A Local Return Return funds from LACMTA. Big Blue Bus/Prop A Sales Tax $2,796,704$2,784,872($11,832) To reflect revised Proposition A Sales Tax funds from LACMTA. Big Blue Bus/Prop A Interest $0$461,091$461,091 To reflect revised Proposition A Interest Subsidy Subsidy funds from LACMTA. Revised ProposedProposed Fund/AccountNet Change Explanation of Change BudgetBudget Big Blue Bus/Prop C BSIP $574,163$588,976$14,813 To reflect revised Proposition C BSIP funds from LACMTA. Big Blue Bus/Prop C Interest $0$1,580,883$1,580,883 To reflect revised Proposition C Interest funds from LACMTA. Big Blue Bus/Prop C Transit $1,058,800$1,019,760($39,040) To reflect revised Proposition C Transit Security Security funds from LACMTA. Big Blue Bus/Prop C Foothill $341,304$401,760$60,456 To reflect revised Proposition C Foothill Mitigation Mitigation funds from LACMTA. Parking Authority/Interest on $0$1,200,000$1,200,000 To reflect interest on Promissory Note Deposits/Investments with Redevelopment Agency. 20 BUDGE T APPROPRIATIO NS Revised ProposedProposed Fund/Dept/(Div or Proj)Net Change Explanation of Change BudgetBudget General/ Finance/ $778,755$782,255$3,500To appropriate additional funds for (Administration and Budget) salaries and wages to reflect equity adjustment. General/ Finance/ (Treasury) $1,088,019$1,081,035($6,984)To reflect the proper classification for the newly created business license audit position. General/ Fire/ (Fire Prevention) $975,907$936,707($39,200)To reflect the deletion of 1.0 FTE proposed position for fire inspection fee coordination and transfer of responsibility to Utilities Division, Water Fund. General/ Community and $10,776,861$10,468,142($308,719)To transfer funding from the Cultural Services/ (Human Community Development Program for Services) the Santa Monica-Malibu Unified School District to Non-Departmental as unrestricted funds to the District. General/ Environmental and $2,019,037$2,023,737$4,700To appropriate additional funds for Public Works Management/ salaries and wages to reflect equity (Engineering and Architecture) adjustment. General/ Environmental and $1,755,582$1,751,282($4,300)To delete funds for purchase of carpet Public Works Management/ cleaning equipment. (Maintenance Management) General/ Resource $3,229,000$3,259,000$30,000To appropriate funds for one-time Management/ (Housing and tenant improvements required by the Redevelopment) new Cloverfield Office Lease Agreement. Revised ProposedProposed Fund/Dept/(Div or Proj)Net Change Explanation of Change BudgetBudget General/ Non-Departmental/ $15,796,988$15,837,688$40,700To increase the City’s retirement (Retirement) contribution for as-needed employees (+$44,500) and adjust retirement costs - Fire (-$3,800). General/ Non-Departmental/ (All $43,450,521$43,775,537$325,016To adjust fringe benefit costs - Fire (- Other Transactions) $10,000) and reflect the transfer of funding from the Community Development Program for the Santa Monica-Malibu Unified School District (+$308,719), funding adjustments to the Convention/Visitor Bureau (+$30,637) and to the Local Agency Formation Commission (+$60), and correction of interest expenditures on the promissory note to the Earthquake Redevelopment Fund (-$4,400). 21 General/ Non-Departmental/ ($19,016,721)($17,167,571)$1,849,150To adjust Airport’s reimbursement to (Interfund Transactions) the General Fund for a deputy attorney on airport related legal work (+$89,338), to budget subsidy to the Pier Fund as an interfund transfer per new accounting rules (+$1,750,612), to increase reimbursement from the Housing Authority Fund for tenant improvements (-$30,000), and reflect reimbursement to the Water Fund for fire inspector fee coordination (+$39,200). General/ Balance Sheet ($1,750,612)$0$1,750,612To restate General Fund subsidy to the Transfer Pier Fund from a balance sheet transfer to an interfund transfer per new accounting rules. Beach/ Community and Cultural $1,541,492$1,514,446($27,046)To reflect reduction in summer shuttle Services/ (Open Space service. Management) Housing Authority/ Non-$11,418,400$11,445,925$27,525To increase funds for Cloverfield Office Departmental/ (All Other rent per the new lease agreement. Transactions) Housing Authority/ Non-$1,084,500$1,114,500$30,000To increase reimbursement to the Departmental/ (Interfund General Fund for tenant improvements Transactions) required by the new Cloverfield Office lease. Earthquake Recovery $13,525,900$11,525,900($2,000,000)Technical change to move principal Redevelopment/ Non –payment on the Promissory Note to the Departmental/ (All other Parking Authority Fund from operating Transactions) expenditures to balance sheet transfer. Revised ProposedProposed Fund/Dept/(Div or Proj)Net Change Explanation of Change BudgetBudget Earthquake Recovery $0($2,000,000)($2,000,000)Technical change to reflect principal Redevelopment / Balance Sheet payment on the Promissory Note to the Transfer Parking Authority Fund as a balance sheet transfer. Water/ Environmental and $12,877,300$12,916,500$39,200To reflect the transfer of responsibility Public Works Management/ for fire inspection fee coordination from (Water) the Fire Department to the Utilities Division. Water/ Non-Departmental/ $1,499,100$1,459,900($39,200)To reflect reimbursement from the (Interfund Transaction) General Fund for fire inspector fee coordination. Water/ Balance Sheet Transfer $300,000$0($300,000)To eliminate the principal repayment from the Stormwater Fund on the $1.5M loan due to conversion of loan to a grant. 22 Pier/ Non-Departmental/ ($1,590,300)($3,340,912)($1,750,612)Technical change to restate General (Interfund Transactions) Fund subsidy as an interfund transfer per new accounting rules. Pier/ Balance Sheet Transfer $1,750,612$0($1,750,612)To restate General Fund subsidy from balance sheet transfer to an interfund transfer per new accounting rules. Wastewater/ Non-($2,989,287)($3,037,287)($48,000)To increase reimbursement of Departmental/ (Interfund SMURRF maintenance for City staff Transactions) time. Airport/ Resource Management/ $2,316,001$2,550,737$234,736To revise Administrative Indirect per the (Airport) Indirect Cost Allocation Plan. Airport/ Non-Departmental/ $576,438$487,100($89,338)To adjust reimbursement to the (Interfund Transactions) General Fund for a deputy attorney on airport related legal work. Stormwater/ Non-Departmental/ $168,900$161,700($7,200)To eliminate interest payment on the (All Other Transactions) Water Fund loan of $1.5M as the loan is converted to a grant. Stormwater/ Non-Departmental/ $1,393,300$1,441,300$48,000 To increase reimbursement of (Interfund Transactions) SMURRF maintenance for City staff time. Stormwater/ Balance Sheet ($300,000)$0$300,000To eliminate the principal repayment on Transfer the Water loan of $1.5M due to conversion of loan to a grant. Parking Authority/ Balance $0$2,000,000$2,000,000Technical change to reflect principal Sheet Transfer payment on the Promissory Notes from the Redevelopment Agency as a balance sheet transfer. ATTACHMENT C ADMINISTRATIVE ADJUSTMENTS TO THE FY2004-05 BUDGET PLAN 23 - REVENUES Revised Budget Budget Fund/AccountPlan AdjustmenExplanation of Adjustments Plan ts General/Indirect Cost Allocation $5,159,037$5,401,285$242,248 To reflect corrected contribution from Airport Fund for FY 2004 05 administrative indirect costs. General/Business License $200,000$356,690$156,690 To reflect Council action to revise Processing Fees renewal fee rate. General/Animal Licenses $89,000$91,785$2,785 To reflect revised license fee for non- neutered/non-spayed animals. General/30 Day Impound Fees $52,400$62,840$10,440 To reflect revised fee for release of vehicles impounded under the 30 Day Impound Program. General/Pound Fees $24,900$35,340$10,440 To reflect new microchip implant fee for cat and dog adoptions. General/Police Services/Fees $128,100$131,778$3,378 To reflect fee for vehicle inspections by the Police Department. General/DUI Response $0$4,401$4,401 To reflect corrected amount of DUI Accident/Injury Response Accident/Injury revenue. General/Police Permits $82,800$125,685$42,885 To reflect revised fee for taxi driver Police Permits. General/Elections $203,566$192,676($10,890) To reflect revised estimate of new election-related fees. General/Child Care $349,456$409,456$60,000 To reflect revised estimate of CREST Childcare revenues. -24- Big Blue Bus/TDA Sales Tax – $20,019,024$20,774,191$755,167 To reflect revised Operating estimate of Transportation Development Act revenue from the Los Angeles County Metropolitan Transportation Authority (LACMTA). Big Blue Bus/Prop A Local $304,112$300,871($3,241) To reflect revised Proposition A Local Return Return funds from LACMTA. Big Blue Bus/Prop A Sales Tax $2,796,704$2,784,872($11,832) To reflect revised Proposition A Sales Tax funds from LACMTA. Big Blue Bus/Prop C BSIP $574,163$588,976$14,813 To reflect revised Proposition C BSIP funds from LACMTA. Big Blue Bus/Prop C Transit $1,058,800$1,019,760($39,040) To reflect revised Proposition C Transit Security Security funds from LACMTA. Revised Budget Budget Fund/AccountPlan AdjustmenExplanation of Adjustments Plan ts Big Blue Bus/Prop C Foothill $341,304$401,760$60,456 To reflect revised Proposition C Foothill Mitigation Mitigation funds from LACMTA. Parking Authority/Interest on $0$1,160,000$1,160,000 To reflect interest on Promissory Note Deposits/Investments with Redevelopment Agency. EXPEN DITURES -25- Revised Budget Budget Fund/Dept/(Div or Proj)Plan AdjustmenExplanation of Adjustments Plan ts General/ Records and Election $738,540$729,890($8,650)To reflect additional reductions to Services/ (Administration) restore the 0.5 FTE position previously reduced in Support Services Division. General/ Records and Election $567,245$575,895$8,650To restore 0.5 FTE position previously Services/ (Support Services) reduced as part of the budget reduction plan (+$16,650), offset by various cuts in supplies and expenses (-$8,000). General/ Finance/ $783,437$786,937$3,500To adjust salaries and wages per (Administration and Budget) Salary Resolution. General/ Finance/ (Treasury) $973,323$966,339($6,984)To reflect the proper classification for the newly created business license audit position. General/ Fire/ (Fire Prevention) $969,807$930,607($39,200)To reflect the deletion of 1.0 FTE proposed position for fire inspection fee coordination and transfer of responsibility to Utilities Division, Water Fund. General/ Community and $7,312,297$7,172,932($139,365)To transfer maintenance and operation Cultural Services/ (Open Space costs for the reopening of Virginia Management) Avenue Park to Non-Departmental. General/ Community and $1,981,935$1,977,043($4,892)To transfer programming costs for the Cultural Services/ (Community reopening of Virginia Avenue Park to Programs) Non-Departmental. General/ Community and $10,434,358$10,035,261($399,097)To transfer funding for Santa Monica– Cultural Services/ (Human Malibu School District from the Services) Community Development Program to Non-Departmental (-$308,719) and the programming costs for the reopening of Virginia Avenue Park (-$90,378). Revised Budget Budget Fund/Dept/(Div or Proj)Plan AdjustmenExplanation of Adjustments Plan ts General/ Environmental and $1,998,417$2,003,117$4,700To adjust salaries and wages per Public Works Management/ Salary Resolution. (Engineering and Architecture) General/ Non-Departmental/ $20,865,242$20,900,049$34,807To increase the City’s retirement (Retirement) contribution for as-needed employees (+$42,100) and adjust retirement costs - Records and Election Services (+$2,082), Fire (-$4,700) and Community and Cultural Services for costs related to the reopening of Virginia Avenue Park (-$4,675). -26- General/ Non-Departmental/ (All $44,168,836$44,709,329$540,493To adjust fringe benefit costs - Records Other Transactions) and Election Services (+$447), Fire (- $10,400) and Community and Cultural Services for costs related to the reopening of Virginia Avenue Park (- $10,690), the transfer of funding from the Community Development Program for the Santa Monica-Malibu Unified School District (+$308,719), the transfer of costs for the reopening of Virginia Avenue Park (+$250,000), and the correction of funding to the Convention/Visitor Bureau (+$2,357) and to the Local Agency Formation Commission (+$60). General/Non-Departmental/ ($20,192,388)($17,396,084)$2,796,304To eliminate one-time CDBG (Interfund Transactions) reimbursement added in FY2003-04 for an automated case management system (+$52,000), to adjust Airport reimbursement (+$23,412) for a deputy attorney on airport related legal work, to restate the subsidy to Pier Fund as an interfund transfer (+$2,681,692) and reflect reimbursement to the Water Fund for fire inspector fee coordination (+$39,200). . General/ Balance Sheet ($2,681,692)$0$2,681,692Technical change to restate the Transfer subsidy to the Pier fund from balance sheet transfer as it should be an interfund transfer due to new accounting rule. Housing Authority/ Non-$12,178,400$12,205,925$27,525To increase funds for Cloverfield Office Departmental/ (All Other rent per the new lease agreement. Transactions) Earthquake Recovery/ Non-$14,010,300$12,010,300($2,000,000)Technical change to reflect the Departmental Principal payment on Promissory Notes to Parking Authority Fund as a balance sheet transfer. Revised Budget Budget Fund/Dept/(Div or Proj)Plan AdjustmenExplanation of Adjustments Plan ts Earthquake Recovery/ Balance $0($2,000,000)($2,000,000)Technical change to reflect Principal Sheet Transfer payment on Promissory Notes to Parking Authority Fund as a balance sheet transfer. CDBG/ Non-Departmental/ $749,567$697,567($52,000)To eliminate one-time CDBG (Interfund Transactions) reimbursement added in FY2003-04 for an automated case management system. -27- accounting rule.interfund transfer due to new balance sheet transfer to an Water/ Environmental and $12,979,300$13,018,500$39,200To reflect the transfer of responsibility Public Works Management/ for fire inspection fee coordination from (Water) the Fire Department to the Utilities Division. Water/ Non-Departmental/ $1,479,400$1,929,463$450,063To return to Stormwater Fund the first (Interfund Transactions) of three loan repayments (+$300,000) and cumulative interest (+$189,263) collected through 6/30/2002 on the $1.5M loan due to conversion of loan to a grant and to reflect reimburse- ment from the General Fund for fire inspector fee coordination (-$39,200). Pier/ Non-Departmental/ ($1,611,100) ($4,292,792)($2,681,692) Technical change to restate the (Interfund Transactions) General Fund subsidy as an interfund transfer per new accounting rule. Pier/ Balance Sheet Transfer $2,681,692 $0($2,681,692) Technical change to restate the General Fund subsidy from Wastewater/ Non-($2,919,749)($2,967,749)($48,000)To increase reimbursement of Departmental/ (Interfund SMURRF maintenance for City staff Transactions) time. Airport/ Resource Management/ $2,341,267$2,583,515$242,248To reflect an increase in Administrative (Airport) Indirect charges to Airport Fund. Airport/ Non Departmental/ $603,352$579,940($23,412)To adjust reimbursement to the (Interfund Transactions) General Fund for a deputy attorney on airport related legal work. -28- Stormwater/ Non-Departmental/ $1,401,800$960,537($441,263) To increase interfund transfer (Interfund Transactions) from the Water Fund for the first of three loan repayments ( $300,000) and cumulative interest repayment ( $189,263) on the $1.5M due to conversion of the loan to a grant; and to increase reimbursement of SMURRF maintenance for City staff time (+$48,000). Revised Budget Budget Fund/Dept/(Div or Proj)Plan AdjustmenExplanation of Adjustments Plan ts Parking Authority/ Balance $0$2,000,000$2,000,000 Technical change to reflect Sheet Transfer principal payment on the Promissory Note from the Redevelopment Agency as a balance sheet transfer. -29- ATTACHMENTS D1 AND D2 – SEE RESOLUTION NO. 9857 (CCS) ATTACHMENT E1 – SEE ORDINANCE NO. 2084 ATTACHMENT E2 – SEE RESOLUTION NO. 9858 (CCS) ATTACHMENT E3 – SEE RESOLUTION NO. 9859 (CCS) ATTACHMENT E4 – SEE RESOLUTION NO. 9860 (CCS) ATTACHMENT E5 – SEE RESOLUTION NO. 9861 (CCS) ATTACHMENT E6 – SEE RESOLUTION NO. 9862 (CCS) ATTACHMENT F1 – SEE RESOLUTION NO. 9863 (CCS) ATTACHMENT F2 – SEE RESOLUTION NO. 78 (HAS) ATTACHMENT F3 – SEE RESOLUTION NO. 481 (RAS) ATTACHMENT F4 – SEE RESOLUTION NO. 240 (PAS) -30-