SR-202-001 (87)
F:\finance\budget\obbudrev\0304\final change\SRADOPT FY04.doc
Council Meeting: June 17, 2003 Santa Monica, California
TO: Mayor and City Council
Chairperson and Housing Authority Members
Chairperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM: City Staff
SUBJECT: Adoption of the Fiscal Year 2003-04 Budget, Approval of
Ordinances/Resolutions Establishing and Increasing Various Fees,
Authorization to Execute Facility Use Agreements with the Santa Monica
Malibu Unified School District and Approve Enhanced “Celebrate America”
Event funding for 2002-03.
INTRODUCTION
This report presents information and requests actions necessary to adopt the City of Santa
Monica, Santa Monica Housing Authority, Santa Monica Redevelopment Agency and
Santa Monica Parking Authority budgets for Fiscal Year 2003-04. It also presents, for
information only, a plan for addressing the 2004-05 budgets.
Following the City Council Budget Study Workshops on May 27 and 28, 2003, staff has
developed priority work objectives for FY2003-04 (Attachment A), made adjustments to the
budget expenditure and revenue figures presented in the Proposed Budget for FY2003-04
and Budget Plan for FY2004-05 (Attachments B and C) and identified changes to positions
and compensation for FY2003-04 (Attachment D).
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The proposed changes in the FY2003-04 budget presented for City Council review and
approval are a number of revenue increases achieved through changes to existing fees
and rates and establishment of new fees and rates. This report identifies the increases
and presents the necessary ordinances and resolutions required to implement them
(Attachments E1 – E6).
This report also requests authorization for the City Manager to negotiate and execute a
Master Facilities Use Agreement as well as other use agreements for specific City
programs on school sites for FY2003-04 and approve FY2002-03 funding for the
“Celebrate America” event on June 28, 2003.
BACKGROUND
Before Council this evening is a FY2003-04 budget balanced only by virtue of expenditure
reductions and revenue increases. Santa Monica faces an extended period of economic
and fiscal challenge. The actions asked of Council tonight are difficult, but harder choices
lie ahead for at least two more fiscal years (FY2004-05 and 2005-06) before the projected
revenue/expenditure gap is closed. Taking the requested actions to balance the budget
for FY2003-04 is an essential step on a course that will assure a sustainable future for the
community.
The projected General Fund budget gap is $16.1M. The proposed budget addresses it
with $7.0M in ongoing expenditure cuts ($5.4M operating and $1.6M capital), $5.2M in
additional revenue ($1.7M in fees, $1.3M in parking meter revenues and $2.2M in parking
citation fines), the reduced dollar amount required to sustain a 10% reserve given the
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budget cuts proposed ($1.0M) and $2.9M in other measures. Those include departing
from the policy of setting aside 1% of the Transient Occupancy Tax (TOT) for civic area
development ($1.5M) and reallocating previously budgeted capital funds for replacement
of cable equipment ($1.0M). In recognition that there remains substantial uncertainty
regarding potential state take backs of local government funding, and to avoid more
stringent measures until it is certain that they are required, $400,000 in one-time funds is
applied as a final balancing measure.
For the first time in many years, staff can provide Council with no ongoing expenditure
flexibility to exercise this evening. If Council’s priorities differ substantially from the
proposed plan of expenditures for FY2003-04 or if proposed revenue increases are not
supported, tradeoffs must be identified from the dais. Even the immediate application of
available one-time funds must be carefully weighed. Since revenue realization in several
key sectors has lagged below budget for the current fiscal year and because there is as
yet no certainty regarding the extent of state take-backs from local government, preserving
financial flexibility remains important at least through year-end reporting that will occur in
September/October of 2003.
RECOMMENDED ACTIONS
1. Detail of Community Priorities
The Proposed Budget did not detail Community Priorities pending the Budget Study
Session discussions regarding proposed reductions that could affect key programs and
work goals. Attachment A presents priority inter-departmental work objectives for
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FY2003-04 that can be supported by the proposed budget and which reflect particular
concerns expressed by council during the study sessions.
2. Revisions to the Proposed Budget
Attachment B presents revisions to revenues and expenditures detailed in the
Proposed Budget for FY2003-04. The impact of the changes which appear at
Attachment B on the FY2003-04 General Fund balance is summarized as follows:
GENERAL FUND
Initial Proposed Recommended Final Proposed
FY2003-04 Budget Changes FY2003-04 Budget
7/1/03 Estimated
Actual Fund Balance $ 16,700,000 $ -0- $ 16,700,000
Plus Revenues 170,254,190 511,375 170,765,565
Less Expenditures 170,528,565 1,893,863 172,422,428
Balance Sheet
279,315 1,750,612 2,029,927
Changes
Use of One-Time Funds 395,060 (368,124) 26,936
6/30/04 Budgeted
$ 17,100,000 $ -0- $ 17,100,000
Fund Balance
The impact of changes for all other funds is also set forth in Attachment B.
FY2003-04 revenue changes result from additional analysis and refinement of budget
projections. The increase in expenditures is largely due to changes in accounting rules
requiring a loan from the General Fund to the Pier Fund to be shown as an
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expenditure. Other expenditure modifications to FY2003-04 either more precisely
distribute budget authority to the appropriate cost centers through technical
adjustments to the budget or better reflect priorities and needs expressed by the
Council and community members during the budget process.
Administrative changes to the FY2004-05 Budget Plan are presented in Attachment C.
Changes made to the FY2004-05 Budget Plan reflect the second year impacts of
changes made to the FY2003-04 Proposed Budget, additional technical budget
adjustments and changes to better reflect the priorities and needs expressed by
Council and the community during the budget process as they impact FY2004-05.
3. Personnel Changes
As part of the budget process, reclassification and compensation change requests
were reviewed by the Human Resources Department in accordance with existing
Administrative Instructions. Recommended reclassifications and salary changes will be
incorporated into the FY2003-04 Budget upon Council adoption of the resolution and
approval of the listed reclassifications at Attachment D.
4. Adjusting and Establishing Various Rates and Fees
A key part of the FY2003-04 budget balancing strategy is fee and fine increases. All
City departments were requested to examine fee levels to ensure that Council policies
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concerning degree of cost recovery were maintained. Additionally, some new fees are
recommended related to existing and new programs to ensure that all or some measure
of costs are recovered where benefit flows directly to individual users as opposed to all
citizens. Should the Council decide not to implement any of the recommended fees,
the proposed budget will be out of balance by a corresponding amount. Additional
budget reduction or institution of other revenue measures would then be required to
adopt a balanced budget. Implementing resolutions and ordinances are shown in
Attachments E1 through E6. The new and revised fees are discussed below.
Community and Cultural Services ($471,000)
The Department of Community and Cultural Services offers a wide variety of programs
and activities for seniors, adults, young children, youth and teens. Analysis of the
City’s recreation and community programs has revealed that some current fees not only
fail to cover costs, they are less than those charged by other cities for comparable
programs. Recommended increases include fees for Aquatics programs, after school
programming including childcare and youth sports, summer camp programs, adult
sports leagues and programs, Senior Recreation Center Activity Cards, and a new
entry fee for the Therapeutic Prom. The proposed fees cover a greater proportion of
costs and are in line with fees charged by other local jurisdictions. Scholarships will
continue to be available to eligible participants.
The City has added new Aquatics programs over the past year. Recommended fees
will support specialty classes, semi-private lessons, a more convenient and economical
winter pass for regular users of the pool, and access to pool concession items.
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Also proposed are fee increases to cover costs as well as bring charges for use of the
City’s facilities and spaces in line with those of other local jurisdictions. They include
an increase in the Community Gardens Yearly Licensing fee, usage fees for Snack
Bars and storage facilities in the City’s parks, an increase in parking rates for the Civic
Auditorium and beach lots, and for production rental fees for Miles Playhouse. The
City also proposes to establish beach and park use fees for filming to cover the
administrative cost of processing requests and managing filming at these sites.
Parking Citations ($2,200,000)
The proposed budget includes increased penalties for parking violations. The Police
Department currently issues citations for over fifty different parking-related violations.
The penalties for some are for violations of the California Vehicle Code (CVC). The
remaining 30 are set under authority of the Santa Monica Municipal Code (SMMC) and
have not been updated in 10 years. Staff proposes that the fines for those 30
violations be revised.
The CVC suggests that parking violation penalties be set at levels similar to those of
neighboring jurisdictions. The current penalty amounts for SMMC violations were set in
1993 with this in mind. Since 1993, neighboring cities have raised the penalties for
many violations, while Santa Monica has not. In addition, some of the other nearby
jurisdictions, including the cities of West Hollywood and Beverly Hills, plan to raise
penalties next fiscal year. Staff has been in contact with these cities and it is likely that
the new rates will be set at levels similar to those proposed here.
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In determining appropriate levels for the penalties, City staff concentrated primarily on
the five violations that represent over 95% of citations written (Preferential Parking,
Disobey Signs, Red Zone/Blocking a Driveway or Garage, Street Cleaning, and
Parking Meters). A number of alternatives were considered, but staff considered the
change in the Consumer Price Index since the last penalty increase in 1993 to be the
most appropriate method in determining the increase, as enforcement and collection
costs have increased significantly since that time. The calculated rates were then
adjusted to ensure reasonable similarity with the current and proposed rates of other
jurisdictions. Finally, to simplify the penalty schedule, the number of different penalty
amounts was lowered from the current number of eight to three.
Predominant Parking Violations and Proposed Fines
Type of Violation Existing Rate Proposed Rate
(Increased by CPI)
Preferential Parking $38 $47
Disobey Signs $38 $47
Red Zone/Blocking Driveways/Garage $38 $47
Overtime Parking/Street Cleaning $38 $47
Parking Meter Violations $28 $35
Staff proposes a $47.00 rate for Preferential Parking, Disobey Signs, Red
Zone/Blocking a Driveway or Garage, and Street Cleaning violations, as these are
considered the most serious SMMC violations. Parking meter violations and all other
SMMC violations with rates currently $35.00 or less will be set at $35.00. Penalties
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currently set at $38.00 will not change. All CVC violations will remain at current levels.
These proposed changes are projected to generate an additional $2.2 million annually
in revenue, which is included in the proposed budget.
Police Department ($264,000)
The Police Department proposes a number of fee revisions that will generate an
estimated $264,000 in additional revenue and ensure full cost recovery of the services.
These include taxi driver permit fees, auto impound release fees, vehicle inspection
fees, certain animal control fees, fingerprinting fees, a fee for local background checks,
and an administrative fee charged to local towing companies.
Fire Department ($400,000)
Planning and Community Development ($400,000)
Records & Election Services ($30,900)
The proposed budget includes a new fee for Fire Department Inspection of multi-family
residential and non-high rise commercial buildings, implementation of a fee approved
by Council in October from developers to reimburse the City for the cost of providing
qualified contract inspectors for special inspections required for certain construction
projects, and new fees for certain election-related services including filing of
nomination papers, translation and printing of candidates statements, and filing of a
notice of intent to circulate a petition. An ordinance authorizing the last two election-
related fees will be prepared in time for the next election cycle.
5. Budget Resolutions
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Approving the resolutions at Attachment F1 - F4, will: a) adopt the FY2003-04 Budget
revenue at the account level, operating expenditure appropriations at the major
account group level within a fund for each department, and capital improvements at the
program category level within a fund; and b) reappropriate funds for continuing capital
projects and the Disaster Relief Fund into FY2003-04 from FY2002-03.
6. Master and Supplemental Facilities Use Agreement with Santa Monica Malibu
Unified School District
As in FY2002-03, the City has appropriated funds in the Proposed Budget to the Santa
Monica Malibu Unified School District for use of District facilities for City programs and
projects during non-school hours. A Master Facilities Use Agreement allows the City to
use school facilities to meet certain recreational and other needs during hours when
the facilities are available for City use and will allow the District to benefit from the
City's use of the facilities through the generation of revenues for the maintenance of
the District's education programs. Agreements governing specific programs and
projects (City School-Age Programs such as CREST and the Playground Partnership)
further specify City and District roles and responsibilities, use schedules, and any
relevant program expense reimbursements to the District for each program.
Agreements must be executed to transmit City funds to the District that are approved
for FY2003-04.
7. Funding for the 2003 Santa Monica College “Celebrate America” Event
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On May 13, 2003, the City Council asked staff to work with Santa Monica College
(SMC) to raise funds from the community to save “Celebrate America”, Santa Monica’s
only public community-wide Independence Day commemoration which was to be
cancelled due to SMC’s current fiscal crisis. Total event cost is $50,000 with current
commitments from the City ($10,000) and SMC sponsorships ($12,000) secure. A
community fundraising goal was set at $28,000 to make up the difference. To date, a
joint City/SMC appeal has yielded approximately $13,000 in community donations.
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Additional small donations are expected up to the event on June 28.
To ensure full funding for the event, an additional amount not to exceed $ 15,000 must
be appropriated from FY2002-03 Council contingency funds.
RECOMMENDATIONS
It is recommended that the City Council:
1. Adopt the Community Priorities as shown in Attachment A;
2. Approve the Resolution of the City of Santa Monica Establishing New
Classifications and Adopting Salary Rates for various listed positions at Attachment
D1 and approve the Position and Classification Changes at Attachment D2;
3. Introduce on first reading An Ordinance of the City Council Amending Various
Sections of the Santa Monica Municipal Code and Adding Section 3.08.120 to the
Santa Monica Municipal Code relating to Parking and Adding Chapter 3.02 to the
Municipal Code to Establish Civil Penalties for Parking Violations at Attachment
E1;
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4. Approve the Resolution of the City Council Setting Various Fees in the Police
Department, Fire Department, and Records and Election Services Department, at
AttachmentE2;
5. Approve the Resolution of the City Council Setting the Amount of Fees to be
Charged for the Use of the Santa Monica Swim Center and Miles Memorial
Playhouse Operated by the Community and Cultural Services Department at
Attachment E3;
6. Approve the Resolution of the City Council Establishing User Fees for Social
Service, Recreation and Community Programs, Classes and Services of the
Department of Community and Cultural Services at Attachment E4;
7. Approve the Resolution of the City Council Setting the Amount of Fees to be
Charged for the Use of Community and Recreational Facilities Operated by the
Community and Cultural Services Department , for the Rental of Civic Auditorium
Parking Spaces, and for the Use of the Barnard Way Beach Parking Lot at
Attachment E5;
8. Approve the Resolution of the City Council Setting Fees and Requirements for Film
Permits and for Using Public Property for Filming at Attachment E6;
9. Authorize the City Manager to negotiate and execute a Master Facilities Use
Agreement as well as other use agreements for specific City programs on school
sites for 2003-04; and
10. Allocate up to $ 15,000 in FY2002-03 Council contingency funds to support the
2003 “Celebrate “America” event, the specific amount to be determined after the
final amount raised by the community is known.
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It is recommended that City Council, Housing Authority, Redevelopment Agency and
Parking Authority:
1. Approve the Resolution of the City Council of the City of Santa Monica Approving
its Budget for Fiscal Year 2003-04 at Attachment F1, as amended by Attachment B
to this staff report;
2. Approve the Resolution of the Housing Authority of the City of Santa Monica
Approving its Budget for Fiscal Year 2003-04 at Attachment F2, as amended by
Attachment B to this report;
3. Approve the Resolution of the Redevelopment Agency of the City of Santa Monica
Approving its Budget for Fiscal Year 2003-04 at Attachment F3, as amended by
Attachment B to this report; and
4. Approve the Resolution of the Parking Authority of the City of Santa Monica
Approving its Budget for Fiscal Year 2003-04 at Attachment F4, as amended by
Attachment B to this report.
Attachments: A - Community Priorities
B - Revisions to the Proposed FY2003-04 Revenue Estimates and Budget
Expenditure Appropriations
C - Revisions to the FY2004-05 Budget Plan Revenue and Expenditure
Estimates
D1 - Resolution Revising Salaries for Various Positions
D2 - Listing of Position and Classification Changes
E1 - Ordinance of the City Council of the City of Santa Monica Amending
Various Sections of the Santa Monica Municipal Code and Adding Section
3.08.120 to the Santa Monica Municipal Code relating to Parking and
Adding Chapter 3.02 to the Municipal Code to Establish Civil Penalties for
Parking Violations
E2 - Resolution of the City Council of the City of Santa Monica Setting Various
Fees in the Police Department, Fire Department, and Records and Election
Services Department
E3 - Resolution of the City Council of the City of Santa Monica Setting the
Amount of Fees to be Charged for the Use of the Santa Monica Swim
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Center and Miles Memorial Playhouse Operated by the Community and
Cultural Services Department of the City of Santa Monica
E4 - Resolution of the City Council of the City of Santa Monica Establishing
User Fees for Social Service, Recreation and Community Programs,
Classes and Services of the Department of Community and Cultural
Services of the City of Santa Monica
E5 - Resolution of the City Council of the City of Santa Monica Setting the
Amount of Fees to be Charged for the Use of Community and Recreational
Facilities Operated by the Community and Cultural Services Department of
the City of Santa Monica, for the Rental of Civic Auditorium Parking
Spaces, and for the Use of the Barnard Way Beach Parking Lot
E6 - Resolution of the City Council of the City of Santa Monica Setting Fees
and Requirements for Film Permits and for Using Public Property for
Filming
F1 - Resolution of City Council Approving Its Budget for Fiscal Year 2003-04
F2 - Resolution of the Housing Authority Approving Its Budget for Fiscal Year
2003-04.
F3 - Resolution of the Redevelopment Agency Approving Its Budget for Fiscal
Year 2003-04
F4 - Resolution of the Parking Authority Approving Its Budget for Fiscal Year
2003-04.
Prepared by: Susan E. McCarthy, City Manager
Gordon Anderson, Assistant City Manager
Mona Miyasato, Assistant to the City Manager
Mike Dennis, Director of Finance
Janet Shelton, Budget Manager
Kathy Chang, Principal Budget Analyst
Annette Morales, Senior Budget Analyst
Prema Krishnan, Senior Budget Analyst
David Carr, Acting Revenue Manager/City Treasurer
Bill Jias, Senior Accountant
Karen Bancroft, Director of Human Resources
Barbara Stinchfield, Director of Community and Cultural Services
ATTACHMENT A
COMMUNITY PRIORITIES
COMMON WORK OBJECTIVES
Enhance the quality of life, safety and community involvement of residents of the
Pico neighborhood.
Pico is a neighborhood rich in racial, ethnic, and income diversity. Challenges faced by the neighborhood
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are best addressed through collaborative efforts of residents, businesses, religious and cultural institutions
and government agencies.
Despite fiscal constraints, this year City departments will be able to:
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Improve interdepartmental and interagency communication to assess emerging needs, ensure
effective direction of resources and facilitate crisis communication. Establish an interdisciplinary
neighborhood team to share information and assist in community problem solving.
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Coordinate closely the activities of City youth services, including after-school, park, gang
enforcement and school resource programs to reach children and families with constructive
activities and information.
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Refine analysis of Community Voices survey and demographic data regarding the needs and
feedback from Pico residents to enhance relevance of city programs.
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Designate a Lieutenant to be the ongoing Police Neighborhood Service Area Coordinator,
responsible for opening and maintaining lines of communication between police and neighborhood
residents as well as local school and church leaders, maintaining contact with and providing
direction to Police resources assigned to the area, and developing interdepartmental solutions to
problem conditions in the neighborhood.
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Continue officer training focused on building relationships and working collaboratively with residents
to improve conditions in the neighborhood.
?
Reposition neighborhood bicycle officers organizationally within the Police Department to increase
their focus on community building and outreach while ensuring effective communication regarding
neighborhood problems and needs within the department.
?
Increase uniformed personnel on all patrol watches with deployment of the Directed Resources
Division's anti-crime team and judicious use of overtime as required during peak activity hours,
supplementing presence with intermittent use of air support as conditions warrant.
?
Assess the effectiveness of school-based services for youth and families and coordinate with Saint
John’s Hospital’s Community Benefit Program to ensure the most effective targeting of community
resources.
?
Begin construction of $15 million, 3.7 acre Virginia Avenue Park to be completed in FY 2004/05.
?
Pursue MTA funding for streetscape enhancement projects on 20th Street and Cloverfield Blvd.
?
Complete construction of Freeway soundwall between Cloverfield & Stewart.
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Provide arts and cultural programming for adults and youth in the Pico neighborhood:
Provide FY 2003/04 grants to local arts agencies, including 18th Street Arts Complex,
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Virginia Avenue Project, Santa Monica Museum of Art, Highways, and Santa Monica
Playhouse.
Offer grants to public schools and nonprofit agencies in the Pico neighborhood to fund field
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trips to cultural venues throughout Los Angeles County.
Assuming continued funding, with the assistance of the California Arts Council, provide
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artist-in-residency programs to Pico neighborhood elementary schools.
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Continue to provide neighborhood-based Library services including:
Pre-school outreach programs with three Pico neighborhood Head Start programs.
?
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Collaborate with Reading is Fundamental, distributing free books to children at the Head
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Start programs three times a year.
Offer two Spanish language story time programs for families in the neighborhood.
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Collaborate with the National Library of Medicine to offer assistance and free access to
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Spanish language public health information online.
Collaborate with the Healthy Start program at the Venice Family Clinic by hosting family
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story times at the Library.
Offer free citizenship classes in collaboration with the Mexican American Opportunity
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Foundation.
Offer a story time for babies 0-24 months and caregivers in collaboration with the
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SMMUSD/Infant and Family Support program
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Provide a constructive staff presence at neighborhood activities when requested.
Incorporate ways to achieve the goals of the Sustainable City Plan into daily
activities and special projects.
In 2002, the City Council adopted a new 10-year Sustainable City Plan, setting goals in the areas of
Resource Conservation, Environmental and Public Health, Transportation, Community and Economic
Development, Housing, Open Space and Land Use, Community Education and Civic Participation and
Human Dignity.
Despite fiscal constraints, this year City departments will be able to:
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Promote the use of “green building” techniques in public and private sector projects:
Showcase aspects of the Public Safety facility in interactions with the public and law
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enforcement communities.
Compile data regarding building performance to demonstrate the effectiveness of "green
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building" measures.
Achieve at least LEED Silver Rating for the VAP extension, Main Library and BBB Campus
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expansion projects, using sustainable practices. Develop a program at the Main Library to
showcase the sustainability features of the new facility and demonstrate the importance of
sustainability to the community.
Continue planning for new housing and park open space for the Civic Center area to
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ensure sustainable design and construction.
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Further reduce paper use city wide:
Extend use of technology in Police Department and Building and Safety Division.
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Save paper and achieve efficiencies and savings in noticing and information dissemination
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through greater use of electronic publishing and less use of traditional print-and-mail, wherever
practical and in keeping with the City’s commitment to extensive outreach.
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Pursue planning, organizational structure, and funding availability for future light rail on Exposition
Right of Way.
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Develop strategies to increase the use of sustainable products and to develop methods for tracking
the increased usage.
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Fully operate Big Blue Bus LNG fueling facility by end of calendar year.
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Explore the land use and financial feasibility of "beach greening" to pilot sustainable landscape
management practices in the city's beach parking lots beautifying the lots and capturing runoff from
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PCH where possible.
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In FY’s 2003-06, continue the implementation of sustainable landscape maintenance practices by:
Using integrated pest management in landscaped areas;
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Producing wood chips for dog parks from the City’s own tree materials;
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Specifying drought tolerant species for new landscaped areas in the City;
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Specifying irrigation systems that prevent overspray, thereby reducing urban runoff;
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Implementing a reforestation plan committed to preservation of the tree canopy provided
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by public trees.
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Continue the environmental activities as well as the community arts performances at the Santa
Monica Festival for 2004.
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In collaboration with City-funded agencies, develop and implement strategies to mitigate the impact
resulting from cuts in social service funding to address the “human dignity” goals of the City’s
Sustainable City Program Update.
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Continue Leadership Series, Citizens Police Academy and other similar community education
efforts.
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Continue mailing Seascape, airing City TV programming and maintaining dynamic website,
including web information network and easily accessible information in city processes.
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Maximize the supply and use of available Section 8 Rental Vouchers.
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Continue to provide hazardous materials inspection practices, mitigation strategies and emergency
incident response.
Ensure that the public receives timely and responsive service from all
departments and that the City's regulatory processes are fairly, efficiently and
courteously administered with a high degree of predictably for customers moving
through a process.
City government exists to meet public needs for service and order. Public perception of the value received
for the public dollar is always important, but never more so than in times of fiscal stress.
Despite fiscal constraints, this year City departments will be able to:
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Focus employee training efforts on timely and responsive customer service.
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Continue improvement of the permit, inspection and code enforcement efforts through training,
process improvements and work plan redesign including expert input and customer feedback.
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Analyze existing regulations and suggest modifications where feasible to achieve clarity of purpose
and effectiveness in the permit process.
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The Fire Prevention Bureau will continue to maintain plan check review “turn around” times at the
current standard of completing all plan reviews within two weeks or less, and 90% of all plan
reviews completed in one week.
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?
Complete Right of Way Management Ordinance to streamline the utility excavation process while
ensuring proper public notifications and protecting the integrity of street infrastructure.
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Complete website redesign to make accessing information about city government easy and
intuitive.
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Implement utility billing customer service improvements including interactive voice response
system, automatic customer bank account debits and internet payment options.
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Provide customer oriented service at the Temporary Main Library and branches during construction
of the new Main Library.
ATTACHMENT B
ATTACHMENT B
REVISIONS TO THE PROPOSED FY2003-04 REVENUE
ESTIMATES AND BUDGET APPROPRIATIONS
REVEN
UE ESTIMATES
Revised
ProposedProposed
Fund/AccountNet Change
Explanation of Change
BudgetBudget
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-
General/Indirect Cost Allocation $5,049,764$5,284,500$234,736
To reflect corrected contribution
from Airport Fund for FY 2003
04 administrative indirect costs.
General/Business License $200,000$348,500$148,500 To reflect Council action to revise
Processing Fees renewal fee rate.
General/Animal Licenses $87,200$89,839$2,639 To reflect revised license fee for non-
neutered/non-spayed animals.
General/30 Day Impound Fees $51,200$61,400$10,200 To reflect revised fee for release of
vehicles impounded under the 30 Day
Impound Program.
General/Pound Fees $24,300$34,500$10,200 To reflect new microchip implant fee for
cat and dog adoptions.
General/Police Services/Fees $126,800$130,100$3,300 To reflect new fee for vehicle
inspections by the Police Department.
General/DUI Response $0$4,300$4,300 To reflect corrected amount of DUI
Accident/Injury Response Accident/Injury revenue.
General/Police Permits $80,900$122,800$41,900 To reflect revised fee for taxi driver
Police Permits.
General/Interest on $2,918,750$2,914,350($4,400) To reflect revised interest on Promissory
Deposits/Investments Note with Redevelopment Agency.
General/CREST Program $349,456$409,456$60,000 To reflect revised estimate of revenues
from the CREST Childcare program
Redevelopment/Interest on $86,000$81,600($4,400) To reflect revised interest on Promissory
Deposits/Investments Note with General Fund.
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Big Blue Bus/TDA Sales Tax – $18,378,85417,515,887($862,967)
To reflect revised
Operating
estimate of
Transportation
Development Act
revenue from the Los
Angeles County
Metropolitan
Transportation Authority
(LACMTA).
Big Blue Bus/Prop A Local $304,112$300,871($3,241) To reflect revised Proposition A Local
Return Return funds from LACMTA.
Big Blue Bus/Prop A Sales Tax $2,796,704$2,784,872($11,832) To reflect revised Proposition A Sales
Tax funds from LACMTA.
Big Blue Bus/Prop A Interest $0$461,091$461,091 To reflect revised Proposition A Interest
Subsidy Subsidy funds from LACMTA.
Revised
ProposedProposed
Fund/AccountNet Change
Explanation of Change
BudgetBudget
Big Blue Bus/Prop C BSIP $574,163$588,976$14,813 To reflect revised Proposition C BSIP
funds from LACMTA.
Big Blue Bus/Prop C Interest $0$1,580,883$1,580,883 To reflect revised Proposition C Interest
funds from LACMTA.
Big Blue Bus/Prop C Transit $1,058,800$1,019,760($39,040) To reflect revised Proposition C Transit
Security Security funds from LACMTA.
Big Blue Bus/Prop C Foothill $341,304$401,760$60,456 To reflect revised Proposition C Foothill
Mitigation Mitigation funds from LACMTA.
Parking Authority/Interest on $0$1,200,000$1,200,000 To reflect interest on Promissory Note
Deposits/Investments with Redevelopment Agency.
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BUDGE
T
APPROPRIATIO
NS
Revised
ProposedProposed
Fund/Dept/(Div or Proj)Net Change
Explanation of Change
BudgetBudget
General/ Finance/ $778,755$782,255$3,500To appropriate additional funds for
(Administration and Budget) salaries and wages to reflect equity
adjustment.
General/ Finance/ (Treasury) $1,088,019$1,081,035($6,984)To reflect the proper classification for
the newly created business license
audit position.
General/ Fire/ (Fire Prevention) $975,907$936,707($39,200)To reflect the deletion of 1.0 FTE
proposed position for fire inspection fee
coordination and transfer of
responsibility to Utilities Division, Water
Fund.
General/ Community and $10,776,861$10,468,142($308,719)To transfer funding from the
Cultural Services/ (Human Community Development Program for
Services) the Santa Monica-Malibu Unified
School District to Non-Departmental as
unrestricted funds to the District.
General/ Environmental and $2,019,037$2,023,737$4,700To appropriate additional funds for
Public Works Management/ salaries and wages to reflect equity
(Engineering and Architecture) adjustment.
General/ Environmental and $1,755,582$1,751,282($4,300)To delete funds for purchase of carpet
Public Works Management/ cleaning equipment.
(Maintenance Management)
General/ Resource $3,229,000$3,259,000$30,000To appropriate funds for one-time
Management/ (Housing and tenant improvements required by the
Redevelopment) new Cloverfield Office Lease
Agreement.
Revised
ProposedProposed
Fund/Dept/(Div or Proj)Net Change
Explanation of Change
BudgetBudget
General/ Non-Departmental/ $15,796,988$15,837,688$40,700To increase the City’s retirement
(Retirement) contribution for as-needed employees
(+$44,500) and adjust retirement costs
- Fire (-$3,800).
General/ Non-Departmental/ (All $43,450,521$43,775,537$325,016To adjust fringe benefit costs - Fire (-
Other Transactions) $10,000) and reflect the transfer of
funding from the Community
Development Program for the Santa
Monica-Malibu Unified School District
(+$308,719), funding adjustments to
the Convention/Visitor Bureau
(+$30,637) and to the Local Agency
Formation Commission (+$60), and
correction of interest expenditures on
the promissory note to the Earthquake
Redevelopment Fund (-$4,400).
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General/ Non-Departmental/ ($19,016,721)($17,167,571)$1,849,150To adjust Airport’s reimbursement to
(Interfund Transactions) the General Fund for a deputy attorney
on airport related legal work
(+$89,338), to budget subsidy to the
Pier Fund as an interfund transfer per
new accounting rules (+$1,750,612), to
increase reimbursement from the
Housing Authority Fund for tenant
improvements (-$30,000), and reflect
reimbursement to the Water Fund for
fire inspector fee coordination
(+$39,200).
General/ Balance Sheet ($1,750,612)$0$1,750,612To restate General Fund subsidy to the
Transfer Pier Fund from a balance sheet
transfer to an interfund transfer per
new accounting rules.
Beach/ Community and Cultural $1,541,492$1,514,446($27,046)To reflect reduction in summer shuttle
Services/ (Open Space service.
Management)
Housing Authority/ Non-$11,418,400$11,445,925$27,525To increase funds for Cloverfield Office
Departmental/ (All Other rent per the new lease agreement.
Transactions)
Housing Authority/ Non-$1,084,500$1,114,500$30,000To increase reimbursement to the
Departmental/ (Interfund General Fund for tenant improvements
Transactions) required by the new Cloverfield Office
lease.
Earthquake Recovery $13,525,900$11,525,900($2,000,000)Technical change to move principal
Redevelopment/ Non –payment on the Promissory Note to the
Departmental/ (All other Parking Authority Fund from operating
Transactions) expenditures to balance sheet transfer.
Revised
ProposedProposed
Fund/Dept/(Div or Proj)Net Change
Explanation of Change
BudgetBudget
Earthquake Recovery $0($2,000,000)($2,000,000)Technical change to reflect principal
Redevelopment / Balance Sheet payment on the Promissory Note to the
Transfer Parking Authority Fund as a balance
sheet transfer.
Water/ Environmental and $12,877,300$12,916,500$39,200To reflect the transfer of responsibility
Public Works Management/ for fire inspection fee coordination from
(Water) the Fire Department to the Utilities
Division.
Water/ Non-Departmental/ $1,499,100$1,459,900($39,200)To reflect reimbursement from the
(Interfund Transaction) General Fund for fire inspector fee
coordination.
Water/ Balance Sheet Transfer $300,000$0($300,000)To eliminate the principal repayment
from the Stormwater Fund on the
$1.5M loan due to conversion of loan
to a grant.
22
Pier/ Non-Departmental/ ($1,590,300)($3,340,912)($1,750,612)Technical change to restate General
(Interfund Transactions) Fund subsidy as an interfund transfer
per new accounting rules.
Pier/ Balance Sheet Transfer $1,750,612$0($1,750,612)To restate General Fund subsidy from
balance sheet transfer to an interfund
transfer per new accounting rules.
Wastewater/ Non-($2,989,287)($3,037,287)($48,000)To increase reimbursement of
Departmental/ (Interfund SMURRF maintenance for City staff
Transactions) time.
Airport/ Resource Management/ $2,316,001$2,550,737$234,736To revise Administrative Indirect per the
(Airport) Indirect Cost Allocation Plan.
Airport/ Non-Departmental/ $576,438$487,100($89,338)To adjust reimbursement to the
(Interfund Transactions) General Fund for a deputy attorney on
airport related legal work.
Stormwater/ Non-Departmental/ $168,900$161,700($7,200)To eliminate interest payment on the
(All Other Transactions) Water Fund loan of $1.5M as the loan
is converted to a grant.
Stormwater/ Non-Departmental/ $1,393,300$1,441,300$48,000
To increase reimbursement of
(Interfund Transactions)
SMURRF maintenance for City
staff time.
Stormwater/ Balance Sheet ($300,000)$0$300,000To eliminate the principal repayment on
Transfer the Water loan of $1.5M due to
conversion of loan to a grant.
Parking Authority/ Balance $0$2,000,000$2,000,000Technical change to reflect principal
Sheet Transfer payment on the Promissory Notes from
the Redevelopment Agency as a
balance sheet transfer.
ATTACHMENT C
ADMINISTRATIVE ADJUSTMENTS
TO THE FY2004-05 BUDGET PLAN
23
-
REVENUES
Revised
Budget
Budget
Fund/AccountPlan
AdjustmenExplanation of Adjustments
Plan
ts
General/Indirect Cost Allocation $5,159,037$5,401,285$242,248
To reflect corrected contribution
from Airport Fund for FY 2004
05 administrative indirect costs.
General/Business License $200,000$356,690$156,690 To reflect Council action to revise
Processing Fees renewal fee rate.
General/Animal Licenses $89,000$91,785$2,785 To reflect revised license fee for non-
neutered/non-spayed animals.
General/30 Day Impound Fees $52,400$62,840$10,440 To reflect revised fee for release of
vehicles impounded under the 30 Day
Impound Program.
General/Pound Fees $24,900$35,340$10,440 To reflect new microchip implant fee for
cat and dog adoptions.
General/Police Services/Fees $128,100$131,778$3,378 To reflect fee for vehicle inspections by
the Police Department.
General/DUI Response $0$4,401$4,401 To reflect corrected amount of DUI
Accident/Injury Response Accident/Injury revenue.
General/Police Permits $82,800$125,685$42,885 To reflect revised fee for taxi driver
Police Permits.
General/Elections $203,566$192,676($10,890) To reflect revised estimate of new
election-related fees.
General/Child Care $349,456$409,456$60,000 To reflect revised estimate of CREST
Childcare revenues.
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Big Blue Bus/TDA Sales Tax – $20,019,024$20,774,191$755,167
To reflect revised
Operating
estimate of
Transportation
Development Act
revenue from the Los
Angeles County
Metropolitan
Transportation Authority
(LACMTA).
Big Blue Bus/Prop A Local $304,112$300,871($3,241) To reflect revised Proposition A Local
Return Return funds from LACMTA.
Big Blue Bus/Prop A Sales Tax $2,796,704$2,784,872($11,832) To reflect revised Proposition A Sales
Tax funds from LACMTA.
Big Blue Bus/Prop C BSIP $574,163$588,976$14,813 To reflect revised Proposition C BSIP
funds from LACMTA.
Big Blue Bus/Prop C Transit $1,058,800$1,019,760($39,040) To reflect revised Proposition C Transit
Security Security funds from LACMTA.
Revised
Budget
Budget
Fund/AccountPlan
AdjustmenExplanation of Adjustments
Plan
ts
Big Blue Bus/Prop C Foothill $341,304$401,760$60,456 To reflect revised Proposition C Foothill
Mitigation Mitigation funds from LACMTA.
Parking Authority/Interest on $0$1,160,000$1,160,000 To reflect interest on Promissory Note
Deposits/Investments with Redevelopment Agency.
EXPEN
DITURES
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Revised
Budget
Budget
Fund/Dept/(Div or Proj)Plan
AdjustmenExplanation of Adjustments
Plan
ts
General/ Records and Election $738,540$729,890($8,650)To reflect additional reductions to
Services/ (Administration) restore the 0.5 FTE position previously
reduced in Support Services Division.
General/ Records and Election $567,245$575,895$8,650To restore 0.5 FTE position previously
Services/ (Support Services) reduced as part of the budget
reduction plan (+$16,650), offset by
various cuts in supplies and expenses
(-$8,000).
General/ Finance/ $783,437$786,937$3,500To adjust salaries and wages per
(Administration and Budget) Salary Resolution.
General/ Finance/ (Treasury) $973,323$966,339($6,984)To reflect the proper classification for
the newly created business license
audit position.
General/ Fire/ (Fire Prevention) $969,807$930,607($39,200)To reflect the deletion of 1.0 FTE
proposed position for fire inspection fee
coordination and transfer of
responsibility to Utilities Division, Water
Fund.
General/ Community and $7,312,297$7,172,932($139,365)To transfer maintenance and operation
Cultural Services/ (Open Space costs for the reopening of Virginia
Management) Avenue Park to Non-Departmental.
General/ Community and $1,981,935$1,977,043($4,892)To transfer programming costs for the
Cultural Services/ (Community reopening of Virginia Avenue Park to
Programs) Non-Departmental.
General/ Community and $10,434,358$10,035,261($399,097)To transfer funding for Santa Monica–
Cultural Services/ (Human Malibu School District from the
Services) Community Development Program to
Non-Departmental (-$308,719) and the
programming costs for the reopening
of Virginia Avenue Park (-$90,378).
Revised
Budget
Budget
Fund/Dept/(Div or Proj)Plan
AdjustmenExplanation of Adjustments
Plan
ts
General/ Environmental and $1,998,417$2,003,117$4,700To adjust salaries and wages per
Public Works Management/ Salary Resolution.
(Engineering and Architecture)
General/ Non-Departmental/ $20,865,242$20,900,049$34,807To increase the City’s retirement
(Retirement) contribution for as-needed employees
(+$42,100) and adjust retirement costs
- Records and Election Services
(+$2,082), Fire (-$4,700) and
Community and Cultural Services for
costs related to the reopening of
Virginia Avenue Park (-$4,675).
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General/ Non-Departmental/ (All $44,168,836$44,709,329$540,493To adjust fringe benefit costs - Records
Other Transactions) and Election Services (+$447), Fire (-
$10,400) and Community and Cultural
Services for costs related to the
reopening of Virginia Avenue Park (-
$10,690), the transfer of funding from
the Community Development Program
for the Santa Monica-Malibu Unified
School District (+$308,719), the
transfer of costs for the reopening of
Virginia Avenue Park (+$250,000), and
the correction of funding to the
Convention/Visitor Bureau (+$2,357)
and to the Local Agency Formation
Commission (+$60).
General/Non-Departmental/ ($20,192,388)($17,396,084)$2,796,304To eliminate one-time CDBG
(Interfund Transactions) reimbursement added in FY2003-04
for an automated case management
system (+$52,000), to adjust Airport
reimbursement (+$23,412) for a deputy
attorney on airport related legal work, to
restate the subsidy to Pier Fund as an
interfund transfer (+$2,681,692) and
reflect reimbursement to the Water
Fund for fire inspector fee coordination
(+$39,200).
.
General/ Balance Sheet ($2,681,692)$0$2,681,692Technical change to restate the
Transfer subsidy to the Pier fund from balance
sheet transfer as it should be an
interfund transfer due to new
accounting rule.
Housing Authority/ Non-$12,178,400$12,205,925$27,525To increase funds for Cloverfield Office
Departmental/ (All Other rent per the new lease agreement.
Transactions)
Earthquake Recovery/ Non-$14,010,300$12,010,300($2,000,000)Technical change to reflect the
Departmental Principal payment on Promissory Notes
to Parking Authority Fund as a balance
sheet transfer.
Revised
Budget
Budget
Fund/Dept/(Div or Proj)Plan
AdjustmenExplanation of Adjustments
Plan
ts
Earthquake Recovery/ Balance $0($2,000,000)($2,000,000)Technical change to reflect Principal
Sheet Transfer payment on Promissory Notes to
Parking Authority Fund as a balance
sheet transfer.
CDBG/ Non-Departmental/ $749,567$697,567($52,000)To eliminate one-time CDBG
(Interfund Transactions) reimbursement added in FY2003-04
for an automated case management
system.
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accounting rule.interfund transfer due to new balance sheet transfer to an
Water/ Environmental and $12,979,300$13,018,500$39,200To reflect the transfer of responsibility
Public Works Management/ for fire inspection fee coordination from
(Water) the Fire Department to the Utilities
Division.
Water/ Non-Departmental/ $1,479,400$1,929,463$450,063To return to Stormwater Fund the first
(Interfund Transactions) of three loan repayments (+$300,000)
and cumulative interest (+$189,263)
collected through 6/30/2002 on the
$1.5M loan due to conversion of loan
to a grant and to reflect reimburse-
ment from the General Fund for fire
inspector fee coordination (-$39,200).
Pier/ Non-Departmental/ ($1,611,100) ($4,292,792)($2,681,692)
Technical change to restate the
(Interfund Transactions)
General Fund subsidy as an
interfund transfer per new
accounting rule.
Pier/ Balance Sheet Transfer $2,681,692 $0($2,681,692)
Technical change to restate the
General Fund subsidy from
Wastewater/ Non-($2,919,749)($2,967,749)($48,000)To increase reimbursement of
Departmental/ (Interfund SMURRF maintenance for City staff
Transactions) time.
Airport/ Resource Management/ $2,341,267$2,583,515$242,248To reflect an increase in Administrative
(Airport) Indirect charges to Airport Fund.
Airport/ Non Departmental/ $603,352$579,940($23,412)To adjust reimbursement to the
(Interfund Transactions) General Fund for a deputy attorney on
airport related legal work.
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Stormwater/ Non-Departmental/ $1,401,800$960,537($441,263)
To increase interfund transfer
(Interfund Transactions)
from the Water Fund for the
first of three loan repayments (
$300,000) and cumulative
interest repayment (
$189,263) on the $1.5M due to
conversion of the loan to a
grant; and to increase
reimbursement of SMURRF
maintenance for City staff time
(+$48,000).
Revised
Budget
Budget
Fund/Dept/(Div or Proj)Plan
AdjustmenExplanation of Adjustments
Plan
ts
Parking Authority/ Balance $0$2,000,000$2,000,000
Technical change to reflect
Sheet Transfer
principal payment on the
Promissory Note from the
Redevelopment Agency as a
balance sheet transfer.
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ATTACHMENTS D1 AND D2 – SEE RESOLUTION NO. 9857 (CCS)
ATTACHMENT E1 – SEE ORDINANCE NO. 2084
ATTACHMENT E2 – SEE RESOLUTION NO. 9858 (CCS)
ATTACHMENT E3 – SEE RESOLUTION NO. 9859 (CCS)
ATTACHMENT E4 – SEE RESOLUTION NO. 9860 (CCS)
ATTACHMENT E5 – SEE RESOLUTION NO. 9861 (CCS)
ATTACHMENT E6 – SEE RESOLUTION NO. 9862 (CCS)
ATTACHMENT F1 – SEE RESOLUTION NO. 9863 (CCS)
ATTACHMENT F2 – SEE RESOLUTION NO. 78 (HAS)
ATTACHMENT F3 – SEE RESOLUTION NO. 481 (RAS)
ATTACHMENT F4 – SEE RESOLUTION NO. 240 (PAS)
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