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SR-202-001 (57) , ,. . ~ ;2CZ---otJ/ b-E ::. JUK 2 4 \916 FD:MD:gp:gann8586 Council Meeting: June 24, 1986 Santa Monica, California TO: MAYOR AND CITY COUNCIL FROM: City staff SUBJECT: RECOMMENDATIONS TO APPROVE RESOLUTIONS ESTABLISHING THE CITY'S GANN APPROPRIATIONS LIMIT FOR FY1986-87 AND APPROPRIATING FYl985-86 FUNDS TO GANN RESERVE ACCOUNTS Introduction This report recommends approval of resolutions establishing the City's Gann Appropriations Limit for FY1986-87 at $40,347,868 and appropriating available FYl985-86 funds to Gann reserve accounts. Gann Appropriations Limit for FYl986-87 On June 17, 1986, the city council adopted the City's FYl986-87 budget. In order to meet legal requirements, the City Council must also formally adopt the City's Gann Appropriations Limit for FY1986-87. Based upon the instructions provided by the state of California Department of Finance and various clarifying guidelines, the City's Gann Appropriations Limit of $40,347,868 for FYl986-87 has been computed and made available to the public for fifteen days prior to this meeting. The calculation of the limit is detailed at Attachment A. A comparison of the city's FY1986-87 Gann Appropriations Limit and FY1986-87 appropriations subject to limitation as set forth in the city's adopted FYl986-87 budget is as follows: b-E jU~ 2 4. '9" - 1 - . ;. ~ Capital Police Project TORCA On-Going Override Override Override Component Component Component Component Total Gann Limit $32,190,878 $4,287,248 $3,751,342 $118,400 $40,347,868 Appropriations Subject to Limita- tion 28,421,837 3,602,772 3,495,134 36,128 35,555,871 Net under/ $ 3,769,041 $ 684,476 ( over) $ 256,208 $ 82,272 $ 4,791,997 The above table indicates that in all components of the City's total Gann Appropriations Limit, FY1986-87 appropriations subject to limitation are less than the applicable limit component. An appropriate resolution to establish the city's FY1986-87 Gann Appropriations Limit at $40,347,868 is at Attachment B. Appropriating Available FY1985-86 Funds to Gann Reserve Accounts Under the provisions of Article XIIIB of the state Constitution, a city is authorized to appropriate to reserve accounts the difference between actual spending (i.e. expenditures and encumbrances) subject to the Gann Appropriations Limit and the city's Gann Appropriations Limit for that fiscal year. This action can be accomplished by the City Council passing a resolution to this effect. For FY1985-86, an appropriate resolution to accomplish this transaction has been prepared and is at Attachment C. By taking this action, the City Council, in effect, subjects to the FY 1985-86 Gann Appropriations Limit the funds so - 2 - appropriated to Gann reserve accounts. Thus, the "Gannedtl monies in the reserve accounts become available to finance carryover capital projects or for appropriation during FY1986-87 and/or subsequent fiscal years free of FY1986-87 and/or subsequent fiscal year's Gann limitations. As the following table indicates, Council adoption of the resolution at Attachment C means that up to $13,251,127 of cash which may be available at the end of the current fiscal year will become "Ganned". Estimated Actual Spending Results for FY1985-86 Police Capital TORCA On-going override Project Override component + Component + Component + Component = Total Gann Limit* $31,144,299 $4,147,862 $3,629,380 $591,840 $39,513,381 Estimated Actual Spending Subject to Limitation 19,085,320 3,547,554 3,629,380 -0- 26,262,254 under/ $12,058,979 $ 600,308 $ -0- Cover) $591,840 $13,251,127 Note: * Corrected Gann Limit calculation for FY 1985-86. When the City's FY1985-86 Comprehensive Annual Financial Report is submitted to the Council this Fall, the Finance Director will report to the council actual total FY1985-86 spending and the actual amount which the Council has appropriated to II Ganned If reserve accounts. - 3 - ~ BUdget/Financial Impact Adoption of the attached resolution establishing the City's FY1986-87 Gann Appropriations Limit does not have a budget/financial impact. Adoption of the attached resolution appropriating available FY1985-86 funds to IIGanned" reserve accounts will enable the City to continue to finance carryover capital proj ects and increase the City's abil i ty to respond to future service needs. Recommendation It is recommended that the attached resolutions which establish the City's Gann Appropriations Limit for FY1986-87 at $40,347,868 and which appropriates up to $13,251,127 of available FY1985-S6 funds to Ganned reserve accounts be approved. Attachments Prepared by: Mike Dennis, Director of Finance - 4 - Attachment A CITY OF SANTA 110NICA CALCULATION OF FY 1986-87 GANN APPROPRIATIONS LIMIT FY1985-86 TOTAL GANN APPROPRIATIONS LnUT On-Going Component (a) Police Override Component (b) Capital Project Override Component (b) FY1985-86 Gann Limit (Total)-Uncorrected ADJ~STMENT FACTORS Allowable FY!986-87 CPT Change city Pop. Chg. Adjustment (c) 1. 0230 times 1. 0091 = 1. 0323093 Sub-Total Plus FY1986-87 TORCA Override Component (Per section 2015 of City Charter) (b) Plus Net FY1986-87 Impact of Gann Base Year and Subsequent Years Calculation Corrections (d) FY1986-87 TOTAL GANN APPROPRIATIONS LIMIT Consisting of the Following Components: On-going Component Police Override Component Capital Projects Override Component TORCA Override Component $25,885,479 4,152,090 3,633,078 $33,670,647 1.0323093 $34,758,522 118,400 5,470,946 $40,347,868 $32,190,878 $ 4,287,248 $ 3,751,342 $ 118,400 (a) Adopted by city Council 7/10/84 (b) Approved by the voters in Nov. 1984 (c) Per State Department of Finance, May I, 1986 (d) Per study performed by Management Services Institute and City staff. /gann645 malntaln our fiscal lndependence. It now appears that the Clty lS llkely to be slgnlflcantly burdened by these flscal pressures in the forthcomlng year. At the local level, the outlook for 1986-87 revenues lS cautlous pendlng availability of updated mld-year estlmates based upon SlX months of actual experlence. Slnce sales tax recelpts provide about one-quarter of all general fund revenues, changes in consumer purchaslng patterns may slgnlflcantly affect the City. Prellmlnary lnformatlon suggests that retall sales are lagglng behlnd our budget estlmates for 1985-86~ thlS lS apparently due to reglonal competltion from the Westside Pavllllon and a statewlde decline in sales tax revenues. The State Commlssion on Flnance expects automoblle sales to be stronger 1n the latter part of 1985-86 which may ffi1t1gate the overall revenue decrease 1n Santa Mon1ca. The Commlssion lS also predlcting contlnued strength 1n automobile sales through 1986-87 due to low lnterest rates. At the state level, a new JarV1S Initlat1ve 15 now belng c1rculated for signature to authorize placement on the November 1986 ballot. The proposed lnitiative would effectlvely ellminate the local authority to establlsh/lncrease taxes which was clarif1ed In the Farrell Declslon. Santa Monica's prev10us 1ncreases In buslness license tax rate would not be retroactively prohibited. However, our local autonomy for future revenue producing actions would be curtalled. - 3 - Recent Congress1onal and Pres1dential budgetary act10ns may result 1n the loss of $.2 million to $1.0 m1llion or more 1n 1986-87 revenues to the C1ty. As descrlbed in detall 1n a related staff report on Proposed Community Development Program Guidelines for 1986-87, the reductlons would impact federal fund1ng from the CDBG, General Revenue Sharing and Rental Rehabilitation programs. G1ven the hlgh level of uncertalnty surrounding these potent1al funding reductlons, staff have separately recommended that the Commun1ty Development (CD) Program applications for funding in 1986-87 not be restr1cted. Th1S approach represents a both reasonable and prudent budgeting practlce. However, lt also foreshadows a dec1slon-mak1ng process which would place CD Program applicants in competlt1on for unrestrlcted City revenues. Federal tax reform proposals are expected to have less direct and immedl.ate flscal l.mpacts on Cl t1es r the characteristics of the municipal bond market are expected to be altered wl.th the general effect of substantlally reduclng the opportunities for tax exempt debt flnancing. On the expenditure side, rislng personnel costs, 1nsurance costs and the Gann limitation are all concerns, The C1ty'S pOllCl.eS of pay equ1 ty among its employees and with comparison Cl tles has resulted in increased recurr1ng costs for wages/benefits. Wh1le these expenditures are supportive of a healthy, product1ve organization, the cumulative impact of recent years' MOD settlements may be particularly apparent in 1986-87. Previously antlcl.pated settlement costs wlll be exacerbated by applicatlon of the Fal.r Labor Standards Act whl.ch becomes effectlve 1U April - 4 - 1986. Personnel related costs are essentially flxed ln the short run and thereby necessltate that any requlred expenditure reductlons be disproportlonately concentrated on supportive serVlces, materidls or capital costs. Similarly, prudent management requires that reservlng for rlslng lnsurance costs take precedence over dlscretlonary expendltures. In summary, the flscal outlook for Santa Monica In 1986-87 is less certaln than 1 t was one year ago. Economlc condltlons, Federal actions and the cumulative effect of recent years' MOD settlements may each contrlbute to a somewhat more dlfflcul t budgetlng process. The basic fiscal prlnclples applled ln 1985-86 wlll continue to be emphasized ln preparation for 1986-87. PROPOSED APPROACH The areas of emphasls recommended for 1986-87 budget preparatlon generally reflect a continuity of approach wlth last year's budget guidelines and speclflcally lnclude: 1) We will propose a malntenance of effort budget WhlCh emphasizes baS1C serVlce dellvery, staff productlvlty and lmplementation of maJor planning and development proJects WhlCh the Council has prevlously initiated regarding the Airport, Downtown Mall, Pler and C1V1C Center areas. 2) Requests will be potentlal for service enhancements ln other operatlng areas consldered to a Ilml ted degree depending upon the for offsetting productivlty savlngs, revenue - 5 - ," SECTION 2. The City Clerk shall certify to the adoption of the Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORl1: ~~.~ ROBERT M. MYERS City Attorney ~ . Adopted and approved thlS 24th day of June, 1986. (i" _ J >] /J r _(L" t/~ t'~ ,k K--~~, / Mayor [ I hereby certlfy that the foregoIng ResolutIon No. 7240(CCS) was duly adopted by the CIty CouncIl of the CIty of Santa Monica at a meeting thereof held on June 24, 1986 by the following CouncIl vote: Ayes: Councllmembers: Conn, EpsteIn, JennIngs, A. Katz, H. Katz, and Hayor Reed Noes: Councllmembers: None AbstaIn: Councllrnembers: None Absent: Councllmembers: lane ATTEST: / j/ - . [ (~ )0i ~t I), Clty Clerk i .. ;/t . L ~, ....-L/[... Attachment C FD:CMD:gp:gann8586 Council Meeting: June 24, 1986 Santa Monica, California Resolution No. 7241{CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROPRIATING FISCAL YEAR 1985-86 FUNDS TO GANN RESERVE ACCOUNTS WHEREAS, under the provisions of Article XIIIB of the state Constitution, a city is authorized to appropriate to a Gann reserve account the difference between actual spending subject to the Gann Appropriations Limit and the city's Gann Appropriations Limit for that fiscal yeari and WHEREAS, appropriating available funds to Gann reserve accounts is in the public interest because establishment of Gann reserve accounts increases the ability of the City Council to respond to the service needs of the citizens of the City of Santa Monica, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. All Fiscal Year 1985-86 General Fund and Recreation and Parks Facilities Fund appropriations and revenue estimates, exclusive of Federal or State grant appropriations and revenue estimates, shall be adjusted to actuals as determined by the Cityts annual financial audit as set forth in the Cityts Fiscal Year 1985-86 Comprehensive Annual Financial Report, and the difference between the lesser of $13,251,127 or actual expenditures and encumbrances subject to limitation as determined by the City's annual financial audit as set forth in the City's Fiscal Year 1985-86 Comprehensive Annual Financial Report for these Funds and the City's Fiscal Year 1985-86 Gann Appropriations Limit, to the extent funds are available, is hereby appropriated to reserve accounts in these respective Funds. SECTION 2. The city Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORlI: ~~ "----- ROBERT M. 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'G", /) FROM: Mayor and City Councll /' r:/~/~ Chalrperson & ParKlng Authorlty Members Cha7rperson & R~developrnent Agency Members Chalrperson & ~ousing Authority Members ~ - Clty Staff TO: SUBJECT: Adoption of the 1986-87 Budget INTRODUCTION The purposes of thlS report are to: 1) present reV1Slons to the Clty Manager's proposed budget for 1986-87; 2) request reapproprlation of funds for capltal proJects con- tlnulng into 1986-87: and 3) recommend adopt1on of the 1986-87 Budget Reso1utlons of the Clty Councll. the Redevelopment Agency, the Parking Authorlty and the Hous1ng Authorlty. BACKGROUND Revisions to the Proposed Budget ExhibltS A and B outllne a set of reV1S1ons to revenues and ex- pendltures, respectlvely, as presented In the Proposed Budget for 1986-87. These revisions reflect technical adJustments/ correctlons, Councll 1nltlated changes, changes necessitated by more complete lnforrnatlon from outslde fundlng agencles, and other recommended revisions. All of the changes are detalled and explained in the attached exhlbltS. It should be noted that the expendi ture lncreases 1n the General Fund do not result in any slgnlflcant net change to the proJected fund balance for the - 1 - e e General Fund due to ref1ned est~mates of actual expenditures and technical accounting adJustments. Personnel Changes As part of the budget process, a set of Classlflcation and com- pensatlon change requests were revlewed by the Personnel Depart- ment In accordance with eXlsting Admlnistratlve Instructlons. Recommended changes have been incorporated lnto the proposed bud- get salary and wage accounts and position allocatlons. An accom- panYlng staff report from the Personnel Dlrector provldes detal1ed bac~ground on the recommended changes to speclfications and salar1es. A resolut1on establlshlng salar1es for certaln budgeted positlon claSSlfications is provlded wlth the Personnel Dlrector I s staff report for approval. The Proposed Budget and Supplemental Budget Informatlon Items provlde rat10nale for the recommended pos~t1on allocat1ons. The budget resolutlons pres- ented Wl th thlS staff report lnclude authorlzatlon of pOSl tlon allocatlons. Capltal ProJects Reappropr1atlo~ As in prior years, the budget resolutlon lncludes a request for reappropriation of certain funds for prevlously approved capltal lmprovement proJects. Reapproprlatlons are requested for unex- pended balances of encumbrances as well as unencumbered balances. ThlS actlon would allow contlnued expendltures for capital proJ- ects up to the amounts prevlously authorlzed. The exact amount of reapproprlated funds depends upon encumbran- ces established and expendltures made as of the close of 1985-86. - 2 - . . After f1nanc1al reports are available 1n late July 1986, staff wlll reVl.ew the status of each proJect and make a prell.mlnary determ1natl.on of reappropriation amounts. These amounts wlll be flnalized after completion of the financl.al audl. t 1n the fall. As part of the ml.d-year report, staff will report to Council on the final amount of these reappropriations. BUDGET RESOLUTIONS The resolut10ns presented for adoptl.on set forth approprlations 1n the operating budget to the maJor account group level W1thln a fund, for each department and 1n the capltal budget to the pro- gram category level Wl thln a fund. These approprlatlon levels are ldentlcal to those approved for the 1985-86 Budget. RECOMMENDATION It lS respectfully recommended that the Clty Councll, Parklng Authorlty, Redevelopment Agency and Housl.ng Authority approve resolutlons adopting the Proposed 1986-87 Budget, as amended by Exhiblts A and B, attached hereto. 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(C~ty Council Ser~es) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SA~TA MONICA APPROVI~G THE BUDGET FOR THE FISCAL YEAR 1986-87 WHEREAS, the proposed budget for the f2scal year 1986-1987 was subm~tted to the C~ty Councl1 thlrty-f~ve (35) days prlor to July I, 1986; and WHEREAS, the Clty Councl1 held a public hearlng on sald budget after a notlce of said budget hearlng was publlshed not less than ten (10) days prlor thereto; and WHEREAS, after sald publlC hearing, the Clty Councll cons2dered further its proposed budget; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF S&~TA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-87 as submltted by the C1ty Manager and rev1sed by the Clty Council Wh1Ch budget lS entltled "Clty of Santa Monica, proposed Budget, 1986-1987", a copy of WhlCh budget lS attached hereto, is hereby approved and adopted. In adopt1ng sa1d budget, the C1ty Councl1 lntends to and by thlS Sectlon does adopt and approve the total operatlng approprlat2on for each departmental and non-departmental operatlng budget, conslstlng of Salar2es and Wages, Supplles and Expense, and Capltal Outlay maJor expend2ture 1 tit e categorles, each program category of the capltal lmprovements budget, and the revenue deta~l, and does authorlze the Clty Manager to allot by maJor expendlture category as appropriated. SECTION 2. That in adopt2ng said budget, the C~ty Councl1 does hereby reapproprlate the unencumbered balances and unexpended encumbrances of the 1985-l986 Capital Improvements Budget conslstlng of not to exceed $7,439,730 from the General Fund "Ganned" reserve account and not to exceed $59,231 from the Recreatlon and Parks Fund "Ganned" reserve account; and not to exceed the amounts from the unencumbered balances respectlve funds: ~und Beach Mlscellaneous Grants CDBG Water Refuse Redevelopment Pler Sewer C1V1C Audltorlum Cemetery Alrport and 1985-86 Capltal Improvements Budget unexpended encumbrances for the Reappropr~at~on Amount Not to Exceed $ 334,092 644,200 1,020,841 3,569,375 395,304 6,l86,712 1,464,289 2,715,474 110,235 130,949 5,078,045 2 e - Alrport Speclal 865,000 Transportation 3,981,887 Gas Tax 3,032,259 TORCA 450,000 Parklng Au~horlty 1,128,199 Hous~ng Authority 120,000 SECTION 3. That the budget of the Redevelopment Agency has been revlewed by the Clty Councl1 and ~s hereby approved and adopted. SECTION 4. That a certifled copy of sa~d budget be flIed wlth the D2rector of FlnancejClty Controller and wlth the Clty Clerk and certlfled coples of sald budget be reproduced and made avallable for use as dlrected by Sectlon 1505 of the Charter of sald Clty. SECTION 5. The Clty Clerk shall certlfy to the adoptlon of thlS resolution and thenceforth and thereafter the sa~e shall be ln full force and effect. APPROVED AS TO FORM: ~~.~ Robert Iv!. Myers Clty Attorney 3 e _ CM:MS:bp Agency Mtg: June 17, 1986 RESOLUTIO~ NO. (Redevelopment Agency Serles) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MO~ICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the flscal year 1986-1987 was submltted to the Redevelopment Agency as dlrected by Sectlon 33612 of the Callfornla Health and Safety Code; and WHEREAS, the Redevelopment Agency held a publlC hearlng on sald budget after a notlce of sa1d budget hearlng was publlshed not less than ten (10) days pr10r thereto. and WHEREAS, after sald publ1C hearlng, the Redeve10pnent Agency considered further its proposed budget. NOW THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF SAKTA ~ONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-1987 as submltted by the Executlve D1rector and revlsed by the Redevelopment Agency WhlCh budget lS entltled "Clty of Santa Monlca, Proposed Budget, 1986-1987", a copy of WhlCh budget 19 attached hereto, lS hereby approved and adopted. In adoptlng sald budget, the Redevelopment Agency lntends to and by thlS Sectlon does adopt and approve the total operatlng approprlatlon, cons2stlng of Salar1es and Wages, Supplles and Expense, and Capltal Outlay maJor expendlture categorles, each progran 1 e e category of the capltal lmprovements budget and the revenue detail, and does authorlze the Execut1ve Dlrector to allot by department as approprlated. SECTION 2. That in adoptlng sald budget, the Redevelopment Agency does hereby reapproprlate the unencumbered balances and unexpended encumbrances of the 1985-86 Capital Improvements Budget ln an amount not to exceed $6,186,712. SECTION 3. The Secretary shall certlfy to the adoptlon of thlS resolutlon and thenceforth and thereafter the same shall be In full force and effect. APPROVED AS TO FORM: ~ ~. L_._ Robert H. 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N N 1.0 ;>l 80\0 000 0 OLO 10 0 0 Il1 ;2;WOJ 000 a 00 0 N N <"'l riltl.l I MIOM ...... cor- IO M M 0\ P::HLO , , .. c:::;:::-c:o mCOM rl NlJ'I N lJ'I m N ~wO\ r- M U") t"'- rim 0 M M ..-i UO:;rl LONO'I r- N rl '<:I' rl rl r"I rl r-l rl N N ltl . tI'.l:> p:w ,.:;t;:O:;LO 1O\O-Q' 10 0\010 ...... t"l M 0'\ p;.:j eo NOrl -Q' 0100 t"'- ..... rl N ~....:l I ...-ll'-l'- LO oeor- I!) M C"1 '<:I' <<I' E-l:JCO rlM-Q' en 100m 10 \0 \D ..-i Ul80'1 (Orlm co rlC:OCO co M M ..-i j~r-l LOMO m r-rl 0'1 M M 1"1 rl rl ...-I rl '<:I' -Q' co -3- R.EVELOPBENT AGENCY EXP ENDI ~ 19a6-87 proposed Budget Summary by Budget Sect10ns ObJect Code Line I tern by ,Budget Category 100 Permanent Employees 104 Counc~l Allowance 149 Overtime 150 Temporary Employees 173 Insurance-Workers Camp 174 Insurance 177 Retlrement 197 Other Fr~nges Total Salaries/Wages 221 Telephone 231 Offlce Su~p11es 254 Advertislng 261 Equ~pme0t Rental 262 Rent 271 Auto Relmbursement 2 7 2 r.lll e age 282 Conf/Meetlngs/Travel 290 Membership/Dues 302 _lnsur - Comprehensiv~. 306 ,Earthquake Insurance 404 Books & Pamphlets 410 Maps & Charts 412 Perlod~cals 434 Admln. lndlrect 506 Profess1onal SVCS 511 Legal Expenses 607 Reiocatlon Payments 721 Prloc1pai on Bonds 722 Interest Exp.-Bonds 723 F1sca1 Agent Fees 741 Slte Improvements 750 Transter From/To 760 Vltale-Gllpln Transfer 780 Lease Payment Total Supply/Expenses 803 Computer Equlpment TOtdl Caplta1 Outlay 905 Ocean P~rk Off-slte Housing 942 CltX-w1de Hsg Acq./Rehab Total Ca~ltal Bud9.et GRAND TOTAL Community and EconOffilC Development Department Economic Development Cap~ta.1 Budget Total HOUSln9 $142,724 $4,200 $12,273 $14,735 $975 $10,560 $29,701 $ 2,284 $142,724 "$4,200 $12,273 $14,735 $975 $10,560 $29,701 $2,284 $217,452 $217,452 $8,000 $13,000 $2,501 $2,520 $25,276 $1,620 $320 $3,679 $2,628 $7,240 :"70,000 $312 $874 $871 $234,363 $30,000 $78,000 $5,148 :;'250,000 $1,304,070 $9,200 $4,020 _.S?14,6lJ . $0 $77,000 $8,000 $13,000 $2,501 $2,520 $25,276 $1,620 $320 $3,679 $2,628 $7,240 $70,000 $312 $874 $871 $234,363 $30,000 $78,OOQ. $5,148 $250,000 $1,304,070 $9,200 $4,020 $514,611 $131,737 $77,000 $131,737 $2,645,253 $131,737 $2,776,990 $0 $0 $0 $0 $1,521,663 $392,500 $1,521,663 $392,500 $1,914,163 $1,914,163 $2,862,705 $1,914,163 $ 4,908,605 $131,737 -4- e . CM : tvlS : bp Authorlty Mtg: June 17, 1986 RESOLUTION NO. (Parklng Author~ty Serles) A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SAKTA MONICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the flscal year 1986-1987 was submltted to the Parklng Authorlty thlrty-flve (35) days prlor to July 1, 1986; and WHEREAS, the Parklng Author~ty held a publlC hearlng on sald budget after a notlce of sald budget hear2ng was publlshed not less than ten (10) days pr20r thereto; and WHEREAS, after sala publlC hearlng, the Parklng Author~ty consldered further lts proposed budget; NOW THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-87 as submltted by the Clty Manager and revlewed by the Parklng Author~ ty which budget is entl tled "Cl ty of Santa !'1on~ca, Proposed Budget, 1986-1987", a copy of WhlCh budget lS attached hereto, lS hereby approved and adopted. In adoptlng sald budget, the Parklng Author2ty lntends to and by thls Sectlon does adopt and approve the total operat2ng approprlat1on, conslstlng of Salarles and Wages, Suppl1es and Expense, and Capltal outlay maJor expendlture categorles, each program category of the 1 e e capltal lmprovenents budget, and the revenue detall, and does authorlze the Clty Manager to allot as appropriated. SECTION 2. That ln adoptlng sa1d budget, the Parklng Authority does hereby reapproprlate the 1985-86 Capltal Improvements Budget unencumbered balances and unexpended encumbrances ln an amount not to exceed $1,128,199. SECTION 3. That a certlfled copy of sald budget be flIed wlth the Dlrector of Flnance/Clty Controller and wlth the Clty Clerk and certlfled coples of sald budget be reproduced and made ava21ab1e for use as dlrected by Sectlon 1505 of the Charter of sald Clty. SECTION 4. The C2ty Clerk shall certlfy to the adoptlon of thlS resolutlon and thenceforth and thereafter the same shall be ln full force and effect. APPROVED AS TO FORM: ~ Y-...~ Robert M. Myers C2ty Attorney 2 e e CM:MS:bp Author1ty Mtg: June 17, 1986 RESOLUTION NO. (Houslng Authorlty Serles) A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the fiscal year 1986-1987 was submltted to the Housing Author1ty thirty-flve (35) days prlor to July 1, 1986; and WHEREAS, the Hous2ng Author~ty held a publlC hearlng on sa~d budget after a notice of sald budget hearing was published not less than ten (10) days prlor thereto; and WHEREAS, after sald publlC hearlng, the Houslng Author2ty con51dered further its proposed budget; NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flsca1 year 1986-87 as subm~tted by the C~ty Manager and reviewed by the Houslng Authority WhlCh budget ~s entltled "Clty of Santa MonJ.ca, Proposed Budget, 1986-1987", a copy of WhlCh budget 15 attached hereto, is hereby approved and adopted. In adoptlng said budget, the Housing Authority ~ntends to and by thlS Sectlon does adopt and approve the total operating approprlatlon, consistlng of Salar2es, the capital lmprovernents budget and the revenue deta11, and does authorlze the Clty Manager to allot as approprlated. 1 . . SECTION 2. That ln adoptlng sald budget, the Housing Authorlty does hereby reapproprlate the 1985-86 Capltal Improvements Budget unencumbered balances and unexpended encumbrances ln an amount not to exceed $120,000. SECTION 3. That a certlfled copy of sald budget be flied wlth the Dlrector of FlnancejClty Controller and wlth the City Clerk and certified coples of sa2d budget be reproduced and made avallable for use as d2rected by Section 1505 of the Charter of sal.d Clty. SECTION 4. The Clty Clerk shall certlfy to the adoptlon of thlS resolutlon and thenceforth and thereafter the same shall be ln full force and effect. APPROVED AS TO FORM: ~*'-.~ Robert M. Myers \) Clty Attorney 2 HS:CP:CH:bp Councl1 Meeting: June 17, 1986 Santa Monlca, Callfornla ;2t?;;: ---00/ , . ~ ..-' TO: Mayor and City Council ~ Chairperson & Parklng Authorlty Member~ Chairperson &~deve1o~ment Agency Members Chairperson & Hous2ng Authority Members - ------- fiJ-e FROM: City Staff SUBJECT: Adoptlon of the 1986-87 Budget INTRODUCTION The purposes of thlS report are to: l} present reV1Slons to the Clty Manager's proposed budget for 1986-87; 2) request reappropr~ation of funds for capl tal proJects con- tlnulng lnto 1986-87; and 3) recommend adoptlon of the 1986-87 Budget Resolut2ons of the Clty Council, the Redevelopment Agency, the Park2ng Authorlty and the Houslng Authorlty. BACKGROUND ReVlsions to the Pro~osed Budge~ ExhibltS A and B outllne a set of reV1Slons to revenues and ex- pendltures, respectlvely, as presented ln the Proposed Budget for 1986-87. These revlsions reflect technlcal adJustments/ correctlons, Council lnltiated changes, changes necessitated by more complete informatlon from outslde fund2ng agencles, and other recommended revislons. All of the changes are detal1ed and explained in the attached exhlbltS. It should be noted that the expendi ture lncreases in the General Fund do not result in any slgnificant net change to the proJected fund balance for the - 1 - General Fund due to ref~ned estlmates of actual expendltures and technlcal accountlng adJustments. Personnel Changes As part of the budget process, a set of class~ficatlon and com- pensat~on change requests were revlewed by the Personnel Depart- ment ln accordance wlth eXlst~ng Administratlve Instructlons. Recommended changes have been incorporated lnto the proposed bud- get salary and wage accounts and posit~on allocatlons. An accom- panying staff report from the Personnel Director provldes detalled background on the recommended changes to speciflcations and salaries. A resolut~on establishing salaries for certaln budgeted position classifications lS provlded with the Personnel Dlrector I s staff report for approval. The Proposed Budget and Supplemental Budget Information Items provlde ratlonale for the recommended poslt~on allocatlons. The budget resolutions pres- ented Wl th thlS staff report include authorlzation of pOSl t~on allocatlons. Capital PrOJects Reappropriation As ln pr20r years, the budget resolution lncludes a request for reappropriatlon of certaln funds for prevlously approved capltal lmprovement proJects. Reappropriat~ons are requested for unex- pended balances of encumbrances as well as unencumbered balances. ThlS action would allow continued expend~tures for capltal proJ- ects up to the amounts prev~ously authorized. The exact amount of reappropriated funds depends upon encumbran- ces establ~shed and expenditures made as of the close of 1985-86. 2 - After flnancial reports are available ~n late July 1986, staff wl1l reVlew the status of each proJect and make a prellmlnary determlnatlon of reapproprlat2on amounts. These amounts wlll be finalized after completion of the f2nanclal audit In the fall. As part of the mid-year report, staff w111 report to Counc21 on the f2nal amount of these reapproprlat1ons. BUDGET RESOLUTIONS The resolutlons presented for adoptlon set forth approprlatlons 1n the operatlng budget to the maJor account group level wlthin a fund, for each department and ln the capltal budget to the pro- gram category level Wl th2n a fund. These appropriation levels are ldent~cal to those approved for the 1985-86 Budget. RECOM~1ENDATION It 15 respectfully recorrunended that the Cl ty Councll, Parking Authorlty, Redevelopment Agency and Houslng Authorlty approve resolutlons adopt~ng the Proposed 1986-87 Budget, as amended by Exhlblts A and B, attached hereto. Prepared by: Meganne Steele Budget Director Cral.g Perklns Senl.or Management Analyst Ju11a Gr1ffin Senlor Management Analyst Mayme Cannady Senior Management Analyst Mike Dennis Flnance Director - 3 - EXHIBIT A ..... w .u 4..1 (lj 'Z ;J.., c 0 c 0 ,... .i..J 0 ... ~ ill 0 "0 ~ .u ":i - .u ..... IJl .u ~ ;3: Q So 0 ~ \...I ..... \0 Q "d ..... V' -:: 0.0 \..I .u \0 no ..... :3 ..-l co \...I E ..... .-I 0 - 'U C 0 - <!l >. <"J co ~ .~ ......... 0 Q ::J C :: 0 0 ..-l \0 .IJ -' (l,; ~ ", ......... :Jl 0 <"') 4-1 <:J ~ >-,0 U ([l C"> ~ .u Q) <;J)- ;::I -l () (lJ ..... t~- (lJ If"\ ..... -' .... 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J...l ......r-l ....-I ilf 0 .IJ 'tl ""''''' 0 OJ+J 0'1 0 N Ul Ul Q) r-l\O \0 C OtJl 0 o.."d OM Irl .,-i o ~ r--LO ....-I Ul Hl!:l r--rl N -..; III > r-lr-l r-l Q) ~ 'tl 't:l Ul C C Ql U) ::l ..-I ::l ,.--.I tylQ.I IL. Ul rcl rr.. ro Ctrl Ul l--l ~ +J III a:l C Q.l :>t Q) 0 :>1 0 'tl ..em tl' ..Q II-l E-i +J UlE-i C U,.c: r:::: (/J -,., Q) ;::I U m 't1 C Ul H o III ILl Ul ..c: Q) rei C 0 or-! C r::::+J U +I 't1 H 0 .r:: > 0 rl o OJ 0 C 4-J 'r-! .j.J H-..-I ..-I '..-1 ID ,.--.I Q) ::l +J ;j <I.l.JJ ,q;: +J..e ,.--.I II-l rr.. "0 ltl .:C Ul a:l IOU) ,q;: 11-1 C -..-i '..-1 -..; ~ ~ ~rl S-I lJ'l ,.--.IH H Q.I n:l lHa:l 0.. C Itln. to 0..0 1Il 8 H-lJ 0 -..-I lo-l 0 ,.--.I o C r-l +J Q}.r-! l-l ~ Q) H a:l lo-l fCl a:l -..-i Ul ~o.. 0.. J...l co.. 4-J 0..,.--.1 -lJ C n:l C ltl P.. 10 Q.Io.. 0 0..1tl 0 ::J C) HU .:C III 0,c:( 8 ,q;:ro E-i CM:MS:bp CounCll ~tg: June 17, 1986 RESOLUTION NO. (Clty Councll Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF S~~TA MONICA APPROVI~G THE BUDGET FOR THE FISCAL YEAR 1986-87 WHEREAS, the proposed budget for the f~scal year 1986-1987 was submltted to the Clty Councl1 th2rty-flve (35) days prl0r to July 1, 1986; and WHEREAS, the Clty Councll held a publlC hear2ng on sald budget after a not1ce of sald budget hearlng was publlshed not less than ten (10) days pr10r theretoi and WHEREAS, after sa2d publlC hearlng, the Clty Councl1 conS1dered further ltS proposed budgeti ~ow THEREFORE, THE CITY COUNCIL OF THE CITY OF S~~TA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-87 as submitted by the Clty Manager and revlsed by the Clty Councll which budget is entltled "City of Santa Monlca, Proposed Budget, 1986-l987", a copy of WhlCh budget lS attached hereto, lS hereby approved and adopted. In adoptlng sa1d budget, the C1ty Councll lntends to and by thlS Sect20n does adopt and approve the total operat1ng approprlatlon for each departmental and non-departmental operatlng budget, conslstlng of Salar1es and Wages, Supplies and Expense, and Capltal Outlay maJor expendlture 1 categorles, each program category of the capltal ~mprovements budget, and the revenue detall, and does authorlze the City Manager to allot by maJor expendlture category as appropr2ated. SECTION 2. That in adoptlng said budget, the Clty Counc~l does hereby reapproprlate the unencumbered balances and unexpended encumbrances of the 1985-1986 Cap2tal Improvements Budget cons~st~ng of not to exceed $7,439,730 from the General Fund "Ganned" reserve account and not to exceed $59,231 from the Recreat20n and Parks Fund "Ganned" reserve account; and not to exceed the amounts from the unencumbered balances respectlve funds: Fund Beach Mlscellaneous Grants CDBG Water Refuse Redevelopment Pler Sewer C1V1C Audltor2um Cemetery Alrport and 1985-86 Capltal Improvements Budget unexpended encumbrances for the Reappropriation Amount Not to Exceed $ 334,092 644,200 1,020,841 3,569,375 395,304 6,186,712 1,464,289 2,715,474 110,235 130,949 5,078,045 2 A~rport Spec2al 865,000 Transportatlon 3,981, 887 Gas Tax 3,032,259 TORCA 450,000 Parklng Authorlty 1,128,199 Housing Authorlty 120,000 SECTION 3. That the budget of the Redevelopment Agency has been revlewed by the City Counc2l and LS hereby approved and adopted. SECTION 4. That a certlfled copy of sald budget be flIed wlth the Dlrector of FlnancejClty Controller and wlth the Clty Clerk and certlfied cop2es of sa~d budget be reproduced and made aval1able for use as dlrected by Sectlon 1505 of the Charter of sald Clty. SECTION 5. The C1ty Clerk shall cert1fy to the adoptlon of thlS resolut1on and thenceforth and thereafter the same shall be ln full force and effect. APPROVED AS TO FORM: ~~-~ Robert i'1. Myers 0 Clty Attorney 3 CM:MS:bp Agency Mtg: June 17, 1986 RESOLUTION NO. (Redevelopment Agency Serles) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the f~scal year 1986-1987 was submltted to the Redevelopment Agency as dlrected by Sect~on 33612 of the Callfornla Health and Safety Cone; and WHEREAS, the Redevelopment Agency held a publlC hear~ng on sa~d budget after a not1ce of sald budget hearlng was publlshed not less than ten (lO) days prlor thereto; and WH~REAS, after sald publ~c hear~ng, the Redevelopment Agency consldered further ~ts proposed budget; NOW THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-1987 as submltted by the Executlve Dlrector and revlsed by the Redevelopment Agency WhlCh budget lS ent2tled "Clty of Santa Monlca, Proposed Budget, 1986-1987", a copy of WhlCh budget lS attached hereto, 2S hereby approved and adopted. In adoptlng sald budget, the Redevelopment Agency lntends to and by thls Sectlon does adopt and approve the total operating approprlatlon, conslstlng of Salar~es and Wages, Suppl1es and Expense, and Capltal Outlay maJor expendlture categorles, each progran 1 category of the cap2tal lmprovements budget and the revenue deta~l, and does author1ze the Executlve Director to allot by department as appropr~ated. SECTION 2. That In adoptlng sald budget, the Redevelopment Agency does hereby reapproprlate the unencumbered balances and unexpended encumbrances of the 1985-86 Capltal Improvements Budget ln an amount not to exceed $6,186,712. SECTION 3. The Secretary shall certlfy to the adoption of thlS resolutlon and thenceforth and thereafter the same shall be In full force and effect. APPROVED AS TO FORM: (l...r-1..-...t "-"-. L._ Robert ~l. Myers Clty Attorney ~ 2 000 0 Ol!'l l!'l 0 0 l!'l 000 0 00 0 0 0 0 r--Cl 0\..-10"> O'l r--r-- "<I' 0"> 0\ N C)~E-t 1 U)rL1 oo:rco M com C) l!'l l!'l co \DOtCl mCOM ..-I MOO N "<I' ~ co coCl..Cl l{)M..... r-I "<1'..-1 \D r-- 0\0::> ,.....q::::; l!l ..... N rl ..-I M P. I I I I I I t aON N 0 0 0 0 0 0 co 000'1 0'1 0 0 N N 0 0 N \OI.ON "<I' 0 0 M M .-! r-l 0\ r-llClN 0\ I"'- r-- 0'1 0\ 0'1 0'1 l!'l ..-I~N r- LO l!'l M M N N "<I' .-! r-I C\l N rl .-! rl .-! n + N N N 0.., ~ I"") 0 U) tf.l U U) 0 E-tE-t cr; rLI Cl p:; Cl ~ mz p.. 8 ~ ~ Z c:o P. li.lrxl H ~ 0 ~ :>::0: <<l U) U tf.l ~ rl :> tf.l z:>< '-.. Cf) 0 I ...l H Cl Z o<t:cQril r.J Ho:t: :>< r.J f.il p:; Z 8 ><( ...: :: 0 r-lr-lCl X '-..0... f.il ...:l ::> 0.. 0 Z H I I ril 0<; 0 Z -< Z Z li.l {) E-i ..t; 8 ~::.::~ 8 p..~ 0 Ul W f.il I ::;:; H f.il 0.., ~p::; f.ilUl ::;:; :> ::J :> 0. Z Cl \0 H ~<Z :>< 00< '-.. UJ f.il tn f.il 0 0 r-l 0:: a..o.~ E-t li.l r=.:I Q p:; tJ) p:; ~ ::;:: - U 0 ~ Z...l tJ) f.il H ~ [Ll (!) Z:z;E-t >LI 0::0 ::> ILl p::; ~ :> 4: H tJ) [Ll I<C~Z 0... li.l >I I U Ii::! Cl ::z:l li.l 8 H 0 Cl f.ilf.il~ 0 ::::88 > 0 - Z - Cl Z Z - 8 uuo p::; 8ZH f.il p:; E-< 0 ~ -< f.il P 000 C4 OHU cr; ill 0 a:l 0 p:; U) Z ,tz" H ~ H 8 H ...:I H H H 0 Z rLI Mo:r..... .::t; r--lCl"<j' o:t: a .x: N o:t: < ~ li.l Cl \0100'1 f-i .-!I"'-r-l 8 co E-t l!'l E-< 8 >< P ::::: E-t .... p... 0 000 0 OOr-l 0 rl 0 N 0 0 ...... U E-< E-t 8 E-< 8 H li.l 0 U :> H li.l ~ p:; :> E-t li.l r=.:IH 0 ~ DO< ooco co all'] Il'] a 0 0 0 M p:; ClPI.O 000 0 00 0 C\I N 0 0 M ::JE-<co MLO\O "<I' r--r-- "<I' M M 0 0 rl I:QUI I4;LO mooID o:r 1l'l0'l LO CI'\ 0"> 10 L!'l "<I' tJ) OJ I'Mr-l ('1 0"> co co C'1 M r-- r-- C'1 CJ::80\ ION..... 0\ \Or-l co r-l ..-l .-f .-f M d.CJlrl f.ilrLI ..... ~ r-l rl N N \0 :>< 80ID 000 0 010 l!'l 0 0 LO 2:rLlco 000 0 00 0 C\I C\l C\I f.iltJ) I MIOM ..-l cor-- L!'l M M 0'1 O::HLO 0::>00 0'1 toM rot C\I m N 0\ m f'l ::JrLlm I"'-f"lLO r-- r-loo 0 M M ....-I VP::;r-1 U'lNO\ r- N..-l "'" M r-i M r-i r-I M N N In . en> O::f.il ~&:r;1l'] IOID"<I' 10 01.0 In rl M M 0'\ ~ ClJ NOo-l ~ 0\00 r-- r-l r-l N :>1...:11 ..-lr--r-- 10 Oo:ll""- Ii) M C'1 "<I' <"'" ~ , .. E-t::>co rlM'" 0\ 1000\ 10 \0 \0 ....-I (f.]E-t0\ OOr-iO\ co ....-I COCO co M M .-I j~.-I tOMO 0\ I'r-l m M M M rl M r-l r-l "<I' "<I' OJ -3- ObJect Code REDEVELOPtiENT AGENCY EXPENDITURES 19a6-87 prorosed Budget Summary by Budget SectIons Communlty and EconomIC Development Department Llne Item by Budget Category 100 Permanent Employees 104 Councll Allowance 149 OVertlme 150 Temporary Employees 173 Insurance-Workers Comp 174 Insurance 177 Retlrement 197 Other Fringes 221 231 254 261 262 271 272 282 290 302 306 404 410 412 434 506 511 607 721 722 723 741 750 760 780 Total Salaries/Wages Telephone Off~ce Supplles ~dvertlslng EqUipment Rental Rent Auto Reimbursement l'hleage Conf/Meet~ngs/Travel MemberShIp/Dues Insur - ComprehensIve Earthquake Insurance Books & Pamphlets Haps & Charts Perlodlcals Admin. Indlrect Professional SVCS Leg a1 Expe_nses. Relocation Payments PrincIpal on Bonds Interest Exp.-Bonds Flscal Agent Fees Slte Improvements Transt.~r From/To ___ Vltale-Gllpln Transfer Lease Payment Total fiupp1y/Expenses 803 Computer EguIpment Total Capital Outlay EconomiC Development $142,724 ~4,200 $12,273 $14,735 $975 $10,560 $29,701 $2,284 $217,452 $8,000 !?13,OOO $2,501 $2,520 $25,276 $1,620 $320 $3,679 $2,628 $7,240 .;>70,000 . $312 $874 $871 $234/363 $30,000 $78,000 -$5,148 ~250,OOO $1,304,070 $9,20Q. $4,02~ $514,61] , $0 $77,000 $2.645,253 $0 $0 905 O~ean Park Off-slte HOUSIng 942 CIty-wlde Hsg Acq./Rehab Total CapItal Budget GRAND TOri\L $2,862,705 -.1- HOUSing $131,737 $131,737 $131,737 CapItal Budget $1,521,653 $392,500 Total $142,724 $4,200 $12,273 $14,735 $975 $10,560 $29,701 $2,284 $217,452 $8,000 $13,000 $2,501 $2,520 $25,276 $1,620 $320 $3,679 $2,628 $7,240 $70,000 $312 $874 $871 $234,363 $30,000 $78,000 $5,148 $250,000 $1,304,070 $9,200 $4,020 $514,611 $131,737 $77,000 $2,776,990 $0 $0 $1,521,663 $392,500 $1,914,163 $1,914,163 $1,914,163 $ 4,908,605 C-l:HS :bp Authorlty Mtg: June 17, 1986 RESOLUTION NO. (Parklng Authorlty Ser~es) A RESOLUTION OF THE ?ARKING AUTHORITY OF THE CITY OF SANTA MONICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the flscal year 1986-1987 was subrnltted to the Parking Authorlty th1rty-five (35) days prlor to July 1, 1986; and WHEREAS, the Parklng Authorlty held a publlC hearlng on sa~d budget after a notlce of sald budget hear2ng was publlshed not less than ten (10) days prlor thereto; and ~'i'HEREAS , after sald publlC hearlng, the Parking Authorlty consldered further lts proposed budget; NOW THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-87 as submltted by the C1ty Manager and revlewed by the Parklng Authorlty WhlCh budget lS entitled "Clty of Santa l-10nlca, Proposed Budget, 1986-1987", a copy of WhlCh budget lS attached hereto, 1S hereby approved and adopted. In adopt2ng sald budget, the Parklng Authority lntends to and by this Sectlon does adopt and approve the total operat2ng approprlatlon, conslstlng of Sa1ar~es and Wages, Supp11es and Expense, and Capltal Outlay na]or expendlture categorles, each program category of the 1 cap2tal lmprovements budget, and the revenue detall, and does authorlze the C~ty Manager to allot as approprlated. SECTION 2. That In adopt2ng sald budget, the Parklng Authorlty does hereby reapproprlate the 1985-86 Capltal Improvements Budget unencumbered balances and unexpended encumbrances ln an amount not to exceed $1,128,199. SECTION 3. That a certlfled copy of sald budget be f~led w2th the Dlrector of F2nancejClty Controller and wlth the Clty Clerk and certlfled coples of sald budget be reproduced and made aval1able for use as dlrected by Sectlon 1505 of the Charter of sald Clty. SECTION 4. The Clty Clerk shall certlfy to the adopt20n of thlS resolut~on and thenceforth and thereafter the same shall be 1n full force and effect. APPROVED AS TO FORM: ~ '--'... ~ Robert M. Myers C~ty Attorney 2 CI'l: MS: bp Authorlty Mtg: June 17, 1986 RESOLUTION NO. (Houslng Author2ty Series) A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA APPROVING THE BUDGET FOR THE FISCAL YEAR 1986-1987 WHEREAS, the proposed budget for the fiscal year 1986-l987 was submitted to the Housing Authorlty thirty-five (35) days prlor to July 1, 1986; and WHEREAS, the Housing Authorlty held a publlC hearlng on sald budget after a notice of sa1d budget hearlng was published not less than ten (10) days prlor thereto; and WHEREAS, after sald public hearing, the Houslng Authorlty considered further its proposed budget; NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the flscal year 1986-87 as submltted by the City Manager and rev1ewed by the Hous1ng Authority which budget 18 entltled "Clty of Santa Monlca, Proposed Budget, 1986-1987", a copy of which budget is attached hereto, lS hereby approved and adopted. In adoptlng said budget, the Houslng Authority ~ntends to and by this Sectlon does adopt and approve the total operat1ng approprlatlon, cons2st1ng of Salarles, the capital lmprovements budget and the revenue detal1, and does authorize the C2ty Manager to allot as approprlated. 1 SECTION 2. That in adoptlng said budget, the Housing Authorlty does hereby reapproprlate the 1985-86 Capltal IMprovements Budget unencumbered balances and unexpended encumbrances ln an amount not to exceed $120,000. SECTION 3. That a certifled copy of sald budget be flIed wlth the Dlrector of FlnancejC1ty Controller and with the City Clerk and cert2fled coples of said budget be reproduced and made aval1able for use as dlrected by Sectlon 1505 of the Charter of sald Clty. SECTION 4. The City Clerk shall certify to the adopt20n of thlS resolutlon and thenceforth and thereafter the same shall be ln full force and effect. APPROVED AS TO FORM: ~Ir '-. ~ Robert-M. Myers \) Clty Attorney 2 riS:CP:CH:bp Councll Meetlng: June 17, 1986 Santa Monlca, Callfornla ~ ;;zo?--oc/ JUN 1 1't186 TO: Mayor and Clty CounCl1 Chalrperson & Parklng Authority Members Cha1rperson & Redevelopment Agency Members Chalrperson & Housing Authorlty Members FROM: Clty Staff SUBJECT: Adoption of the 1986-87 Budget INTRODUCTION The purposes of this report are to: l) present revislons to the Clty Manager's proposed budget for 1986-87; 2) request reappropr2atlon of funds for capital pro jects con- tinuing 2nto 1986-87; and 3) recommend adoption of the 1986-87 Budget Resolutlons of the Clty Council, the Redevelopment Agency, the Parklng Author1ty and the Housing Authority. BACKGROUND Revlsions to the Provosed Budget Exhiblts A and B outllne a set of revisions to revenues and ex- penditures, respectively, as presented 10 the Proposed Budget for 1986-87. These revlsions reflect technlcal adJustments/ correctlons, Councl1 ln2 t1ated changes, changes neceSSl tated by more complete ~nformat10n from outSlde fundlng agenc~es, and other recommended revisions. All of the changes are detalled and explained in the attached exhibits. It should be noted that the expendi ture increases in the General Fund do not result ln any slgn1ficant net change to the proJected fund balance for the I - 1 - .'t71. General Fund due to reflned estimates of actual expenditures and technical accountlng adJustments. Personnel Changes As part of the budget process, a set of clasSlflcatlon and com- pensation change requests were rev~ewed by the Personnel Depart- ment ln accordance wlth eXlstlng Adm2nlstrative Instructlons. Recommended changes have been lncorporated lnto the proposed bud- get salary and wage accounts and poslt1on allocatlons. An accom- panying staff report from the Personnel D1rector provldes detalled background on the recommended changes to spec1fications and salarles. A resolution establishing salaries for certain budgeted position classiflcations is provlded with the Personnel Dlrector I s staff report for approval. The Proposed Budget and Supplemental Budget Information Items provlde rationale for the recommended positlon allocat1ons. The budget resolutions pres- ented with this staff report lnclude authorizatlon of position allocatlons. Capital ProJects Reapproprlation As ln pr20r years, the budget resolutlon lncludes a request for reappropr1atlon of certaln funds for prevlously approved capltal lmprovement proJects. Reapproprlatlons are requested for unex- pended balances of encumbrances as well as unencumbered balances. This action would allow contlnued expendltures for capltal proJ- ects up to the amounts prevlously authorized. The exact amount of reappropr1ated funds depends upon encumbran- ces establ1shed and expenditures made as of the close of 1985-86. - 2 - After financial reports are ava1lable in late July 1986, staff will review the status of each proJect and make a preliminary determlnation of reappropriatlon amounts. These amounts will be f1nalized after complet10n of the flnancial audlt 1n the fall. As part of the m1d-year report, staff will report to CounCll on the flnal amount of these reappropriations. BUDGET RESOLUTIONS The resolutions presented for adopt10n set forth appropr1ations In the operatlng budget to the maJor account group level Wlthln a fund, for each department and In the capital budget to the pro- gram category level Wl thin a fund. These appropriatlon levels are 2dentical to those approved for the 1985-86 Budget. RECOMMENDATION It lS respectfully reconunended that the City Councll, Parkl.ng Authority, Redevelopment Agency and Housing Authority approve resolutl.ons adopt~ng the Proposed 1986-87 Budget, as amended by Exhlbits A and B, attached hereto. Prepared by: Meganne Steele Budget D1rector Cralg Perklns Sen20r Management Analyst Jull.a Grl.ffl.n Sen10r Management Analyst Mayme Cannady Sen10r Management Analyst Mlke Dennl.s Flnance D1rector - 3 - EXHIBIT A .... ./.I ./.I .-'-< 4-l III +-J c..s::: 0 ~ o.c .w 0 ,.., .-< ClO "'0 ~ ./.I oj +.l J:: tIl .cJ "'0 ;3 0 EO III a.l 1-1 \0 $ "'0 ~ tIl ~ ...c: J:l,.0 ~ ./.I ~ '-0 c.:l .-< CO ~ t:: ~ ...-l 0 "'0 oj ~ 0 ~ a.l >-. ee co ...-l .........0 $ ;:l 0 $:: 0 0 .-<-.o.w ./.I a.l H U] ........ .........tIl UM4-l $ 4-.l >-'0 u $ ;jO\ ...-l ./.I $ <I)- ;:l ...-l U a.l C III $ Lf'1 ..-1 d.-< H .w ~~ ...c t!-lr-- ,I..J :> c..U ...-l C 0 $ .w .-<..c;: ;:l.........$ bO 0 o::l .... 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