SR-202-001 (56)
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city council Meeting: 8/12/86
Santa Monica, California
TO: Mayor and City Council
FROM: City staff
SUBJECT: 1985-86 Year-End Report
INTRODUCTION
The purpose of this staff report is to request year end budget
adjustments for 1985-86, to transmit the Year-End Performance
Review and to request selected budget adjustments for 1986-87.
1985-86 Budget Adjustments
It is standard practice for budget adjustments to be requested
based upon the year end financial reports which become available
in late July. Budget adjustments are recommended to ensure that
departmental budgets are balanced within the appropriation levels
established to the major account groups level of each fund within
a department.
As wi th the mid-year bUdget review,
the
appropriation
changes,
transfers
and
grant
supported
appropriation adjustments requested are technical in purpose.
Each budget adjustment requested is detailed on Exhibits A and B.
Year-End Performance Report
The
1985-86
Year-End
Departmental
Performance
Review
is
transmi tted as a separate document for your review and
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AUf 1 2 1986
consideration. progress towards accomplishing all objectives and
performance indicators in the 1985-86 Adopted Budget is reported.
The format of information presented for Objectives is identical
to that presented for the 1985-86 mid-year review. If further
information is desired on accomplishment of objectives, staff are
prepared to follow-up with information items on specific
issues/concerns identified by city Council.
1986-87 Budqet Adjustments
Rather than wait until the mid-year budget review in February of
1987, several technical financial adjustments to the 1986-87
budget are recommended at this time. These adjustments are
outlined in Exhibit C. In addition, a correction of base salary
levels for two classifications is requested. These financial
adjustments are mostly necessary due to the timing of
expenditures originally approved in the 1985-86 budget but not
incurred until 1986-87.
The salary levels for the Cable T.V. Manager and Cable T. V.
Production Specialist classifications were previously presented
as $3,667/month E-step and $2,971/month E-step, respectively.
These salary levels should instead be $3, SOG/month E-step and
$2,974/month E-step.
RECOMMENDATIONS
1) Approve the budget adjustments detailed in Exhibits A, B, and
c.
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2) Approve the new salary levels for the Cable T.V. Manager and
Cable T.V. Production Specialist classifications.
Prepared By: Craig Perkins
senior Management Analyst
Julia Griffin
Senior Management Analyst
Attachments
(yearend)
- 3 -
Exhibit A
Summary of proposed 1985-86 Appropriation Adjustments
Fund
General
Misc. Grants
Gas Tax
Worker's
Compensation
Self-Insurance
Department
Non-Departmental
Non-Departmental
Non-Departmental
Non-Departmental
Capital-Streets
Traffic Control
and Parking
Capital-Streets,
Traffic Control
and Parking
Non-Departmental
Purpose
Appropriation
Transfer from Misc. $( 1,407)
Grants Fund to off-
set eligible grant
supported expenditure
in the General Fund.
Increase in Transfer
from Misc. Grants
fund to reflect
additional grant
funds received for
eligible Library
expenditures.
$( 75,238)
Transfer to General $
Fund to offset eligible
grant supported
expenditure.
1,407
Increase in transfer $ 75,238
to General Fund from
Misc. Grants Fund to
reflect additional
grant funds received
for eligible Library
expenditures.
Reduction in budget $( 4,950)
amount for Barnard Way
Barrier (HES grant
supported) which is
offset by matching
budget increase in
the Gas Tax Fund.
Increase due to need $
for city match of HES
grant supported project
to construct Barnard
Way Barrier.
To recognize unantic- $ 256,552
ipated payment of
claims. This is
financed from the
Worker's Compensation
Self-Insurance Fund
available cash.
4,950
Exhibit B
Summary of Proposed 1985-86 Transfers Within Departments
Requiring City Council Approval
Salaries & Supplies & capital
Fund Department Wages Expenses outlay Total
General City Clerk (12,448) (12,448)
12.448 (12,448
(12,448) 12,448 0
Transfer from salaries and wages accounts to pay for higher than
anticipated printing supply costs which are the result of in-
creased printshop service.
City Attorney ( 2,409)
( 2,409)
2,409
2,409
(2,409)
2,409
o
Transfer from salaries and wages accounts to cover higher than
anticipated costs of Fair Housing Program and other services.
Personnel
( 8,691)
( 8,691)
8,691
8,691
( 8,691)
8,691
o
Transfer from salaries and wages accounts to pay for higher than
anticipated advertising costs related to employee recruitment.
Library
( 7,868)
( 7,868)
7,868:
7,868
( 7,868)
7,868
o
Transfer from salaries and wages accounts to cover higher than
anticipated costs for electricity.
General
Services
( 1,257)
( 1,257)
1,257
1,257
( 1,257)
1,257
o
Transfer from supply and expense accounts to cover higher than
anticipated costs for upgrade of Administration Division Phone
system.
Exhibit C
Summary of Proposed 1986-87 Appropriation Adjustments
Fund
Department
General
General Services
Water
General Services
Refuse
General Services
pier
General Services
Cable
City Manager
Purpose
Appropriation
Funds for purchase $232,275
and installation
of 2,445 solid state
parking mechanisms
were originally
approved by council
in May, 1986. The
formal award of bid,
however, will not occur
until early 1986-87.
Purchase of three $ 63,738
vehicles was budgeted
in 1985-86 but delivery
and payment will not
take place until
1986-87.
Purchase of two $ 50,924
vehicles was budgeded
in 1985-86 but delivery
and payment will not
take place until
1986-87.
Funds for utility $ 15,000
upgrade for new
restaurant on pier were
budgeted in 1985-86,
but delays in submittal
of final plans by
lessee have caused the
work to be delayed to
1986-87.
Represents funds $144,624
appropriated in
the Cable Fund in
1985-86 but not spent
due to delays in
implementing the City's
new Cable Television
Division. These funds
will be combined with
existing 1986-87
Comprehensive Non-Departmental
Self-Insurance
Parking Authority General services
appropriations to enable
establishment of a city
cable production
capability.
Adjustment necessary $ 81,002
to reflect most recent
estimates of deposit
requirements for the
ACCEL pool. This
increase is financed
from the Comprehensive
Insurance Fund avail-
able cash.
These funds represent $ 61,250
payments on bond
coupons which were
budgeted in 1985-86
but will not actually
be paid until 1986-87