SR-202-001 (50)
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202~oo/
FER 1 4 1984
CM:LCB:MS:ms Santa Monlca, Callforn1a
C1ty Councll Meeting:February 14,1984
TO:
Mayor and Clty Councll
FROM:
Clty Staff
SUBJECT:
Supplement to 1983-84 Mld Year Budget ReVlew
Report - Item I1A
Attached for your con51derat1on 15 the resolutlon WhlCh
would authorlze the budget changes recommended In the 1983-84
Mld Year Budget Review report prevlously transmltted to you.
In addlt1on, the followlnq was lnadvertedly oMltted from
the report and should be cons1dered as an amendment to the
Personnel Aetlons seetlon on page 19:
* Recreatlon and Parks
- Reclass1fy one posltlon:
From: Half-tlme Permanent Staff AS51stant II
To: Full-tlme Staff ASslstant II
Workload demands related to the processlng of recreatlon
program perm1ts and the admlnlstratlon of the commun1ty
gardens program neccesltate thlS lncrease of .5 posltlons.
ThlS actlon would restore a staff cut made several years
ago WhlCh has resulted ln freouent personnel turn-over
due to the workload problems.
Prepared By: Lynne C. Barrette, Deputy City Manager
Meganne Steele, Budget Dlrector
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DISTRIBUTION OF
Council ~feet ing
Agenda Item #
Was It amended?
RESOLUTION #
Date cd -/;/
(I-A- -l?AL~(H
~Yu a ~ (L..-"
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)If
ORDINANCE '#
Introduced:
Adopted:
* ALWAYS PlffiLISH fl.DOPTW ORDINANCES
Affirmative:
Negative:
Abstain::
Absent:
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VOTE;
DISTRIButION:
ORIGINAL to be signed, sealed and filed in Vault.
NEWSPAPER PUBLICATION (Date:
)
)
Department originating staff report (
Manaaement Serv~ces Lynne Barrette--Ordin~nces only
o ... r _~
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Agency mentioned ln document or staff report
(certified?)
Subject file (agenda packet) 1
Others~
Counter file 1
SEND FOU~ COPIES OF ALL ORDINANCES' TO:
CODfD SYSTEMS, Attn Peier-Maciearie
120 )lain. _~tr~et
AV0~7 N~w Jersey.07717, _
SEND FOUR COPIES OF ALl. ORDTNANrFs ,io:
PRESIDING JUDG-E~ --7 - -. ---
SANTA f\fONICA MUNICIPAL COURT
1725 MAIN STREET
SANTA MONICA, CA 90401
TOTAL COPIES
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Cl~Y Co~ncll Meetlng:
C;;'1 : LCB : MS : )1S
February 14, 1983
Santa MOTI1Ca, Callfornla
RESOLUTION ~O.6823(CCS)
(Clty Council Serles)
A RESOLUTIO~ OF THE CITY COGNCIL OF THE CITY OF SANTA MONICA
~~ENDING THE BUDGE~ FOR THE FISC6~ YEAR 1993-84
WHEREAS, the Clty Cauncll acoptee the anr.ilal budget for
flscal year 1983-84 on June 21, 1984: and
WHEREAS, the Clty ~anager conducted a mle-year reVlew
durlng January 1984; and
WHEREAS, City Charter Sectlon 1506 authorlzed the Clty
Counell to amend or supplement the budget by motlon adopted
by the afflrmatlve votes of at least flve Cauncll memb~rSi
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SA~TA
HONICA DOES RESOLVE AS FOLLOWS:
Seetlon 1. The budget for flscal year 1983-84 lS hereby
amended by the appropration lncreases and reduetlons detalled
on Attachment A.
Sectlon 2. The budget ror fiscal year 1983-84 lS hereby
aMended by the transfers wlthin funds In cepartments WhlCh
are detalled on Attac~~ent B.
Section 3. The City Clerk shall ce=tlfy to the ado9tlor.
0= thlS resolutlon and thenceforth and thereafter the sa~e
shall be In full force and effect.
APPROVED AS TO FORM:
Robert ~. Myers
C~ty Attorney
Summary of Proposed Appr~~r~at~on
Increases/(Reduct~on5)
Fund
Department
Item
General
Clty Clerk
Purchase of Velo-Binder
Metered postage overrun
Olymp~cs - C~ty display
rack
Personnel
Transfer budgeted funds
for employee med~cal
exams from the Police
Department
Communlty &
Econom~c
Development
El~m~natlon of Net
Budget~ng: provlde funds
for Farmer's Market
Associat~on payment
Miscellaneous supplles
and expenses needed.
Attachment A
Increase/(Reductlcn)
SubJect
to Not ~n
Gann Gann Total
1,358
17,840
1,500
20,698
4,000
4,000
3,984
3,984
Transfer budgeted funds
for employee rnedl.cal exams
to Personnel Department (4,000)
Pollee
Reduce budget for elec-
tricity
Flre
Ambulance serv~ce overrun
WhlCh ~s offset by
revenues
Llbrary
Reduce budget for natural
gas
OlymplCS - flags
General
Serv~ces
Reduce budget for
electrl.city
Non-depart-
mental
Olympics - banners &
flags
Reduce budget for MOD
lncrease set-aside
..-
.JI
( 245)
(4,245)
46,460
46,460 67,158
o
4,000
38,741
38,741 42,725
o
(4,245)
15,562
o 15,562 15,562
(56,000)
2,000
(54,000)
(182,780)
(182,780)
5,000
(280,000)
o
(54,000)
(182,78'0 )
Summary of proposed Ap?ropr~at~on
IncreasesJ(Reduct~ons)
Fund
Department
Item
Increase/(Reductlon)
SubJect
to ~ot In
Gann Gann Total
General
(Cant. )
Feduce budget for
Health/Dental bene=~ts
(200,aOO)
(475,000)
o
(475,OOO}
Retlrement
Reduce budget for
retlrement systew
current service pay-
ments
(287 (975)
(287,975)
o
(287,975)
Inter-fund
Transfers
Increased contrlbu-
tlon from enterprise
dlvlslons for metered
mall use
{4(,,,460}
o (46,460) (46,460)
Fund Total
(975,318 54,303 (921,015)
Self Insur- Comprehensive
ance
Cost of clalm settle-
ments lS hlgher than
proJected
21,914
Bus
n
..
159,022
Auto
n
It
48,373
Net Funds Totals 0 22,9,309 2"29,309
CETA N/A Questioned costs from
the FY 82 CETA program
audlt by the County of 4,127
Los Angeles
Fund Total 0 4,127 4,127
Beach Recreatlon - Olympl.cs - three all
Beach :?arKlng terraln cycles 5,400
Fund Total 0 5,400 5.1 490
Pler CjED - Pler Olymplcs - International
Development Flags 5,800
Fund Total 0 5,800 5 , ~.O 0
38
Attachment B
Su~ary of Transfers W~thln Departments
Needlng Clty COUDCll Approval
(~o net budget lmpact)
Fund
DeFartment
General
Data process:u:g
Three computer so~tware packaqes budgeted as
capltal outlay ltems are not needed at thlS
thlS tlffie. Funds wlll ~nstead be allocated
for ltems WhlCh support the Computer Upgrade
capltal project.
C1ty Clerk
(2,650)
1,890 760
(2,650) 1,890
760
o
o
Funds needed due to ffi1scellaneous overruns In
supply and expense acounts and to purchase a
cassette tape dupllcat1ng ~achine.
Flnance
(12,199)
12,199
[2, 199}1 2,199
o
o
o
Funds needed for professlonal serV1ces studles
of fLxed asset systems ($7,000) and cash
management (S3,OOO) and for mlnor renovatlons.
CDBG
C/ED
o
4,736
4,736
o
(9,336)
4,600
(4,736)
o
unexoended and ~nneeded funds for conpleted
capital croJects shaule return to CDBG contln-
gencyaccount (S4,736). Trans~er of funds
from an underrun In capltal project 262-927
for Barrler Removal 15 neecec due to overrun In
262-933 20th St~eet Alley Reconstruction
($4,600).
C-.er.eral
Pollce
(46,575) -
26,575
( 46,575) 26,575
o
20,000
20,000
o
Funds needed due to lncreasec costs of medlcal
serVlces supplled by Santa Mon1ca Hospltal and
a change lD the County bl:llng precess ($26,575
In addltlon, eIP Commlttee concurred wlth the
departmental assessment that an outslde cons~lt
lng f1rm should be hlred to evaluate the pollce
Decartment1s allinc radlo svstem (520,000).
'- ~ ~
39
Sunmary of Transfers W~th~n De~artments
Needing C~ty Council Approval
['unci
Department
I~CREASE/(REDUCTION) BY
ACCOU:.lT GROUP
S&W S&E ~/O Capltal
Net
Chan.ge
General
Recreat~on & Parks
(21,195)
21,195
(21,195) 21,195
o
o
o
Funds are needed due to an overrun ~n Harbor
expenses prlnc~pally as a delayed result of the
1983 storms ($11,510) and due to ant~clpated
~ncreases ~n rent charged by the School Dlstrlct
for recreatlonal faCll1ties ($9,625).
General Servlces
o
o
o
(3,000)
3,000
o
o
Funds for purchase of two addltlonal typewrlters
for admlnlstratlve staff ($3,000) are to be
transferred from an underrun lD a capltal outlay
ltem for purchase of a one-ton chassls (416-801)
Arts Commlsslon
(2,500)
o
2,500
(2,500) 2,500
o
o
Funds needed to purchase a ty?eWrlter, desk and
chalr for new offlce at the Carousel bUl1clng.
Kon-Departmental
(300,000)
o
o
(300,000)
300,000
300,000
Cost-accountlng change WhlCh moves funds budgete{
for the computer upgrade 9ro]ect fro~ caplta:
outlay account 274-801 to capltal budget accou~t
274-902 (S300,000) where carryover funds for thl
proJect are also budgeted ($405,727).
CDBG
C/ED
(1,120)
o
(1,120)
(l,120)
1,120
o
o
Funds for CDBG proqram sbare 0= word process~nq
equ~9ment cost ($1,120) May be transferred frcm
supplles and expense accounts.
Redevelop- C/ED
ment
(6,000)
o
6,000
(6,000) 6,000
o
o
40
Funds for purchase of m~croCO~Futer ter~1~a15
(S6,000).
~und
:lscel-
laneous
Srants
Pler
Refuse
Water
A.l.rpart
Slli~ary af Transfers Wlthln Departments
Need~ng Clty Cauncll Approval
Department
Parks & RecreatJ.on
Senlar Nutrit~on
Program
C/ED
General Services
General SerVl.ces
A.l.rport
Funds to cover permanent salary costs whJ.ch
were Sllghtly underbudgeted ($840).
(2,6771
2,677
2,677
o
o
o
(2,677)
Net salary and wages overrun (S2,677) from
Temporary employee cost overruns due to unantl-
clpated holdover of Carousel operatl.onal staff
as Clty employees.
(18,029)
(25,OOO}
(5,000)
5,000
o
o
( 1 8 , 02 9' )
43,029
43,029 (25,000)
Refuse bin repalr account overrun due to need tr
convert blns for new type of collectlon vehicle
resulted in account group def.l.cJ.t ($43,029).
Data Processlng has recommended a computer ter-
rnlnal be purchased ($5,000). A dec~sion was mad,
not to purchase a dynamometer WhlCh was part.l.alli
budgeted In capJ. tal outlay account 441-802 ($22 ,OCO l
(30,000)
o
30,000
DO,OOO) 30,000
o
o
Funds for purchase of computer equlpment ($30,oor
to l.mplement bJ.lling system upgrade by Data
Processlng may be transferred from ut~l~ty
accounts wh~ch are underrunning.
(3/496)
(3,496)
3,496
3,496
o
o
o
Based on past utll~zation, electrlc utilities
were apparently underbudgeted.
41
SUMmary of Transfers W~th~n Departments
Xeed~ng C~ty COUDCll Approval
INCREASE!(REDUCTIO~) BY
ACCOC"NT GROC"P ~Jet
-une Department S&W S&E C/O Capltal Chancre
"
l'rans- ~un1.c~pal Bus Llnes (60/000)
Jorta- 13,000 45,000
~lon 0 (60/000) 151000 45,000 0
:able
Cable
Funds are reaulred =or wore processlng equ1.p-
ment ($15/000) In order for t~e department t'
partlClpate lD the Clty'S offlce automation
program and due to hlgher than expected co~-
puter hardware costs for caoltal proJect
656-901 ($45/000).
(37/000)
37/000
(37/000) 37,000
o
o
o
Insteac of a permanent employee I professlonal
serVlces are belng provlced to manage the
Cable T.V. program.
General
Capltal Budqet
o
o
o
(45,174)
45,174
o
"
Transfer of funds remalning l.n Pollce De-
partment remodellDg project to a Clty Hall
complex l.mprovements proJect to ensure cen-
traIlzed prlority settlng l.D the allocatlon
of funds and schedullnq of proJects to
potent1.ally include other departments as well
as Pollce Department reauests.
42
ADOPTED AND AP?~QVED THIS
14th
JAV
JF
February
, 1 9 84 .
MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6823(CCS)WAS DULY ADOPTED SY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ?T A MEETING THEREOF HELD ON
February 14
, 1984 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCIL~EMBERS: Conn, Jennlngs, Press, Zane and
Mayor Edwards
NOES:
COUNCILMEMBERS: Epsteln and Reed
ASSENT:
COUNCILMEMBERS: None
ABSTAIN:
COUNCIL~EMBE~S: ~one
ATTEST:
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CITY CLERK