SR-202-001 (49)
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Council Meet~ng: August 14, 1984
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Santa Monlca, Callfornla
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TO:
Mayor and City Counc~l
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FROM: Clty Staff
SUBJECT: 1983-84 Year End Budget AdJustments and Performance
ReVlew
INTRODUCTION
The purpose of thls staff report lS to request year end budget
adJustments for 1983-84, to close-out the Solar and Publlc Enter-
prise Funds, and to transmit the 1983-84 Year End Performance
Review.
BACKGROUND
It lS standard practice for budget adJustments to be requested
based upon the year end f~nanclal reports whlch become avallable
In late July. Budget adJustments are recommended to ensure that
departmental budgets are balanced within the appropriation levels
established to the maJor account groups level of each fund wlthin
a department. As with the mid-year budget review, the appropria-
tion changes and transfers requested are technical in purpose.
Each budget adJustment requested lS detalled on Exhlblts A and B.
Since the Solar and Public Enterprise Funds have not been bud-
geted for 1984-85 and no further operatlons are conteMplated, It
is requested that Council approve the terminatlon of these funds
and the return of remalning funds to the Airport Fund. Both
funds were establlshed by Clty Council with the adoptlon of the
"-5
AU6 1 4 ..
- 1 -
1981-82 budget and were financed ~n 1981-82 and 1982-83 by trans-
fers from the Alrport Fund. It is now requested that the remain-
ing combined balances of these funds ($127,527.11) be returned to
the Airport Fund.
The 1983-84 Year-End Departmental Performance ReVlew is transmit-
ted as a separate document for your review and conslderation.
Progress towards accomplish~ng all object1ves and performance
lndicators ln the 1983-84 Adopted Budget 15 reported. The format
of information presented for obJect1ves has been changed 1U order
to reduce the reporting workload for departments and to emphasize
the bottom 11ne lssue of whether obJectlves were completed as
planned.
If further information is deSlred on accomplishment of
obJectives, staff are prepared to follow-up with lnformation
items on specific issues/concerns identlfled by City Council.
RECOMMENDATIONS
1) Approve the budget adJustments detalled in Exhiblts A and B.
2) Approve termlnation of the Solar Utility and PubllC Enter-
prise funds and return the remaining fund balances to the
Airport Fund.
Prepared By: Lynne C. Barrette
Deputy Clty Manager
Meganne Steele
Budget D1rector
- 2 -
Exhlblt A
Summary of Proposed Approprlatlon AdJustments
Fund
Department
General
Non-departmental
Capltal Budget
Capltal Budget
Self- Non-departmental
Insurance/
Worker's
Compensation
Mis- Non-departmental
cellaneous
Grants
Cable Non-departmental
Purpose ~proprlatlon
Relmbursement from the Mlscel- 27,046
laneous Grants funds for
start-up of the CCAP
Pollce Grant costs WhlCh
were lncurred D~ the pollce
Department ln 1983-84
Relmbursement from the Trans- 17,000
portatlon Fund for computer
equlpment purchased from the
computer upgrade capltal
proJect.
Relmbursement from the Water 5,240
Fund for computer eoulpment
purchased from the computer
upgrade capital proJect.
Transfer of funds from un- 240,748
deslgnated self-lnsurance fund
balance to reserve for future
settlements based upon recommenda-
tlons of Personnel and Flnance.
CCAP pollce Grant
-
funds -for start-up costs In-
curred ln 1983-84.
27,046
Declsion to charge luterest
to the Cable Fund on lts loan
from the Capltal Improvement
Fund results ln need to In-
crease approprlatlon from
cash avallable in fund.
5,244
Fund
General
Miscel-
laneous
Grants
Beach
Exhiblt B
Summary of Transfers Wlthln Departments
Requiring City CounCll Approval
Department
Operatlng Budget
Salar~es Supplles Capital
& Wages & Expensos Outlay
Cap~tal
Budget
Total
Personnel
900
900
900
o
o
900
900
900
o
Transfers from office supplles and expenses account to replace
a typewr~ter WhlCh lS considered a capital outlay expendlture.
Flnance
6,668
- 6,668
6,668
o
6,668
6,668
6,668
o
o
Transfers from salar~es and wages accounts to supplies and expenses
for m~scellaneous costs related to implementation of new programs
such as WMBE and buslness llcense taxes, and for staff tralDlng.
Pollce
5,163
- 5,163
5,163
o
5,163
5,163
5,163
o
o
Transfer from sa1arles and wages account to purchase radlO receiver
and comparltor equlpment to replace equlpment lost off the P~er ln
1983 w~nter storms.
Parks & Recreation - 34,120
-34,120
34,120
o
- 34,120
30,120
30,120
o
4 , 000,
4,000
Transfers from salarles and wages accounts for emergency replace-
ment of fog horn on the P~er ($4,000), cost overruns ~n natural
gas due to breakdown of munlclpa1 pool cover reels and subsequent
equ~pment dellvery delays ($20,000) and bills for programs in
1984-85 WhlCh were charged to the 1983-84 budget ($10,120).
Parks & Recreatlon
414
414
414
o
o
414
414
414
o
Transfer from supplles and expense accounts provlde funds for a
$414 overrun 10 budget of $13,000 for purchase of a new van for
the Nutrltion Program.
Parks & Recreat~on
-14,483
-14,483
14,483
o
14,483
14,483
-14,483
o
o
Transfer from supplles and expense accounts to salar~es and wages
accounts due to need to set aSlde funds for potent~al negotlatlons
settlements.
Exhlblt B
Summary of Transfer Wlthln Departments
Requlrlng Clty Councll Approval
Func
Department
Operatlng Budget
Salarles Supplles Capltal
& Wages & Expenses Outlay
Capltal
Budget
Total
5,096
5,096
5,096
o
o
- 5,096
5,096
o
Pler
Pler
5,096
Transfer from supplies and expense accounts to salarles and wages
accounts due to need to set aSlde funds for potentlal neqotlatlons
settlements.
~
,
~
;2C2-o0/
ll-A: MID-YEAR BUDGET REVJ:EW/AMENDM~~S: Presented was a staff
report and a supp~emental staff report submitting the 1983-84
Mid-Year Budget Review Report and resolution for consideration
which would authorize the budget changes recommended in the report.
Discussion was held. Mayor Edwards moved to adopt Resolution No.
6823(CCS} entitled: -A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1983-B4,"
reading by title only and waiving further reading thereof. Second
by Councilmember Conn. Discussion was held. Mayor Edwards
withdrew the motion. Mayor Edward ~ove~ to approve each
appropriation increase/decrease detailed in Exhibit F of the staff
report entitled 1983-84 Mid-Year Budget Review. Second by
Councilmember Zane. ~iscussion was held. Counci.lmembe,r Epstein
moved an amendment to delete the appropriation recommended for
additional housing personnel in the Community and Economic
Development Department. Second by Councilmember Reed. Discussion
was held. The amendment to the motion failed by the following
vot.e:
Counc~1 Vote: Affirmative: Councilmembers Epstein and Reed
Negative:
Councilmembers Conn, Jennings, Press,
Zane and Mayor Edwards
The main motion was approved by the following vote:
Council Vote: Affirmative: Councilmembers Conn, Jennings, Press,.
Zane and Mayor Edwards
Negative:
Councilmembers Epstein and Reed
~4yor Edwar~~ moved to approve each transfer detailed in Exhibit G
of the staff. Second by Mayor Pro Tempore Press. The motion was
approved by the following vote:
Council Vote: Affir.mative: Councilmembers Conn, Jennings, Press,
Reed, Zane and Mayor Edwards
Negative:
Councilmember Epstein
Mayor Edwards moved to approve each personnel action listed in the
staff report and supplemental staff report. Second by
Councilmember Conn. The motion was approved by the following vote:
Council Vote: Affirmative: Councilmembers Conn, Jennings, Press,
Zane :and Mayor Edwards
Negative:
Councilmembers Epstein and Reed
CITY COUNCIL MINUTES
- FEBRUARY 14, 1984
._,.~ . ,
Councilmember Reed requested the record to reflect that during the
budget process she objected to the position of Transportation
Program Specialist and objects to changing the name of it,
therefore her vote in opposition. Mayor Edwards moved to approve
the transfer of $2,781,992 from the Transportation Fund Restricted
Assests Account to a separate Expendable Trust Fund. Second by
Councilmember Conn. Discussion was held. The motion was approved
by the following vote~
Council Vote: Unanimously approved 7-0
Mayor Edwards moved to adopt Resolution No. 6823{CCS} entitled: "A
~SOLUTION OF THE CITY COUNCIL OF TEE CITY OF SANTA MONICA AMENDING
THE BUDGET FOR T~ FISCAL YEAR 1983-84," reading by title only and
waiving further reading thereof. Second by Councilmember Conn.
The motion was approved by t.he following vote:
Council Vote: Affirmative: Councilmembers Conn, ~ennin9s, Press,
Zane and Mayor Edwards
Negative:
Councilmembers Epstein and Reed
CITY COUNCIL MINUTES
- FEBRUARY 14, 1984