SR-202-001 (40)
-
Santa Monica, c~ornia, August 22, 1979
.r;J.
TO:
FROM:
Mayor and City Council
2t?2-00!
'If
City Staff
SEP 1 1 '979
SUBJECT: PUBLIC HEARING FOR PURPOSE OF AMENDING 1979-80 FISCAL YEAR BUDGET
Introduction
The purpose of thlS report is to request a public hearing for September
25, 1979 to amend the Rent Control Department budget for the 1979-80 flscal
year budget.
Background
When the budget for the current year was adopted, the budget for the Rent
Control Department was for the interlm perlod of July 1 through September 30
on1y. The balance of the year October 1 to June 20 was not lncluded ln the
budget.
It 1S now necessary to consider the balance of the year October 1 to June
30 for budget purposes. The Rent Control Board and Administration are compiling
their budget request which would be presented for adoption at the September 25,
1979 Council meeting.
Recommendation
It is recommended that the City Council set the date, September 25, 1979,
for a public hearing on Rent Control Department budget.
Prepared by: Robert H. Nash
Director of Flnance
htf
SEP 1 1 1979
--
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l;;:CJJCG
Santa Monica, Californla, June 8, 1978
I
~ p 2 -- &>0/
TO:
FR.OM:
Mayor and City Council
Ci ty ~1anager'
c
<
SUBJECT: Proposed Adjustments to Recommended 1978-79 Budget
,-
r
In orde~ to comply with the requ1rements of Proposition 13, a number of ~~
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adjustments to the 1978-79 budget are outllned in the attached memorandum
While there are service cuts, it should be emohas;zed that the basic
services of the Clty including Pollce and Flre protection and water supply
remain essentlally unmod1f1ed. Thl5 15 not a "doomsday" budget. The
total reduction required by Propositlon 13, assumlng that a proportional
share of property taxes wlll be returned to the Clty. lS 53,460,502. The
staff wlli make every effort to cont1nue serV1ces w1th as little 1nterruptlon
as posslble. While serVlce reductlons must occur, it is ma~agementls goal
to minlmlze the impact of the reductions.
A total of 39.5 posltlons would be eliminated from the budget and reductions
would total S2,858,139. The remaining adJustments necessary to meet the
requirements of Propos1tion 13 would be balanced by an incluslon of 5602,363
from the UnapDroprlated Reserve The attach~ent includes the closure of
the branch l1braries ln Ocean Park and on ~ontana Avenue. 1eavlno the
FalrVl€W Branch open for service to the southern part of the Clty. ThlS
results ln budget reductions of approximately $160,000. ;lternatives would
lnclude an annual library card fee of 55.00 for adults WhlCh would nroduce
revenue of bevNeen 5150,000 and 5200,000 Der year. Consideratlon could also
',TO' Mayor and City Council
to
-2-
June 8. 1978
'"
be 91ven to reducing refuse collection to one day Def week which would
reduce costs by $234,000 annually. This was not included ln the attachment
Slnce it lnvolves public health and sanltation
The proposed reductions would requlre delay ln the comDletion of Clover
Park, untl1 clarification of State fundlng. Recreation and Parks services
are also reduced by the elimination of personnel. supDlles and expense
and capital accounts and thlS impact could be reduced by providlng additlonal
fees for recreation serVlces.
It should be emphasized that lf none of the property taxes collected ln
Santa Monica are returned to the Clty, additional cuts of appraxlmately
S2,340,OOO wlll be required.
JDW:dar
Attachment
Santa Monica, Californla, June 7, 1978
TO: Mayor and Clty Councll
FROM: Clty Staff
SUBJECT: PROPOSED ADJUSTMENTS TO RECOMMENDED 1978-79 BUDGET
CITY MANAGER
Page 33 - Capital Outlay - Delete Items #1-4 ($1,950)
Page 34 - Salaries and Wages - Delete Intermedlate Clerk ($10,94d)
and Temporary Employees (53,660)
Total Department Reductions - $16,554
CITY CLERK - ADMINISTRATION
Page 37 - Supplies and Expense
- Llne # 9 - Cut ($400)
Line #17 - Cut ($21,425)
Capital Outlay - Delete Items #1-3 (510,827)
Total Division Reductions - $32,653
RECORDS MANAGEMENT
Page 45 - Supplies and Expense - Line # 9 - Cut ($100)
Capital Outlay - Delete Items #1 & 2 ($1,880)
Page 46 - Salaries and Wages - Delete Reclasslfication ($2,000) and
Temporary Employees ($12,000)
Total Division Reductions - 515,980
FINANCE - ACCOUNTING/ADMINISTRATION
Page 49 - Supplies and Expense - Llne # 9 - Cut ($650)
Llne #17 - Cut (51,150)
Capital Outlay - Delete !te~s #2-4 ($1,070)
Page 50 - Salaries and Wages - Delete Account Clerk II (Sll,477)*
and Bookkeeping Machine Operator ($11,496)* posltlon
Total Oivislon Reductions - $25,843
DATA PROCESSING
Page 53 - Supplles and Expense - Line # 9 - Cut ($450)
Line #17 - Cut ($1,150)
Capltal Outlay - Delete Items #1 & 2 ($2.550)
Total D1V1S10n Reduction - 54,150
* Health Insurance, Retirement and other beneflts are reflected 1n
Non-Departmental budget reductlons
.To: Mayor and Clty Council
- 2 -
June 7, 1978
TREASURY
Page 57 - Supplies and Expense - Line # 9 - Cut ($250)
Line #17 - Cut ($1,150)
Capital Outlay - Delete Items #1 & 2 ($2,725)
Total Divlsion Reduction - $4,125
lICENSE ADMINISTRATION
Page 61 - Supplies and Expense - Line #9 - Cut (5175)
Capltal Outlay - Delete Items #1 & 2 ($3,243)
Total Dlvlsion Reductlon - $3,418
CITY ATTORNEY
Page 67 - Supplies and Expense - Line #9 - Cut ($4,000)
Capltal Outlay - Delete Items #1-6 ($11,425)
Total Department Reductions - $15,425
ADMINISTRATIVE SERVICES - PERSONNEL
Page 71 - Supplies and Expense - Line # 5 - Cut ($3,000)
Line # 6 - Cut (55,000)
Line # 9 - Cut (S850)
Line #17 - Cut (52,000)
Line #18 - Cut ($15,020)
Capital Outlay - Delete Items #1 & 2 ($4,350)
Page 72 - Salarles and Wages - Delete Insurance Coordinator Position
($16,154)* ~
Total Division Reductions - $46,574
PURCHASING fiND STORES
Page 75 - Supplles and Expense - Llne #9 - Cut ($190)
Capital Outlay - Delete Items 1 & 2 ($2,415)
Total Dlvision Reductions - 52,605
CITY H~LL BUILDING
Page 79 - Supplies and Expense - Line p14 - Cut (55,020)
Capital Outlay - Delete Items #1-3, 9,11 ($28,417)
Page 80 - Salarles and Wages - Delete two Custodian I Posltlons
($21,888)
Total Divlsion Reductlons - $55,325
* Health Insurance, Retirement and other beneflts are reflected ln
Non-Departmental budget reductions
Jo: Mayor and Clty (ounell
- 3 -
June 7, 1978
ENVIRor~MENTAL SERVICES - ADMINISTRATION
Page 93 - Capital Outlay - Delete Items #1 & 2 ($800)
Page 94 - Salaries and Wages - Delete Project Coordinator Posltion
($17,000)*
Total D,v1sion Reductions - $17,800
PLANNING
Page 105 - Supplies and Expense - Line #9 - Cut ($1,250)
Capital Outlay - Delete Items #1-11 ($7,811)
Page 106 - Salaries and Wages - Delete Sen10r Econom1c Planner
Position ($15,761)*
Total Division Reductions - $24,822
BUILDING REGULATION
Page 109 - Supplies and Expense - Line # 8 - Cut ($800)
L1ne # 9 - Cut ($475)
Line #17 - Cut ($5,000)
Cap,tal Outlay - Delete Item #1 ($2,000)
Page 110 - Salar1es and Wages - Delete BUlld1ng Inspector Tra1nee
PosItion ($13,566)*
Total Divls10n Reductions - 521,841
POLICE
Page 119 - Suppl1es and Expense - Line #9 - Cut ($2,400)
Capital Outlay - Delete Items #3-8, 11-19, 21, 23, 25-55,
57-61 ($40,311)
Page 122 - Salar,es and Wages - Delete one Communication Operator Pos,t,on
(510,992)*
Total Department Reductions $53,703
EMERGENCY SERVICES
Page 125 - Suppl,es and Expense - Llne #9 - Cut ($450)
Cap,tal Outlay - Delete Item il (5685)
Total Dlvlsion Reductions - $1,135
ANIMAL CONTROL
Page 129 - Supplies and Expense - Line #9 ($100)
Capital Outlay - Delete Items #1-4 ($11,320)
Total DiVISIon Reductions - $11,420
* Health Insurance, Retlrement and other beneflts are reflected 1n
Non-Departmental budget reductions
Jo: Mayor and City Council
- 4 -
June 7, 1978
FIRE PROTECTION
Page 135 - Supplies and Expense - Llne # 9 -
Line #11 -
Line #14 -
Line #15 -
Llne #17 -
Line #18 -
Capital Outlay - Delete Items #3,
20-39, 41-53 (567,546)
Page 138 - Salarles and Wages - Delete Captain Positlon ($23,256)*,
Temporary Employees (54,018), and cut overtime ($9,508)
Total Department Reductlons - $125,673
Cut ($1,325)
Cut ($4,000)
Cut ($3,780)
Cut (56,840)
Cut ($4,500)
Cut ($900)
5-11, 13-16,
18,
RECREATION AND PARKS - ADMINISTRATION
Page 143 - Supplies and Expense - Line # 5 - Cut ($2,000)
Llne # 9 - Cut ($325)
Llne #15 - Cut (5660)
Line #17 - Cut (S1,940)
Line #18 - Cut (51,SOO)
Capital Outlay - Delete Items #1-3 ($1,695)
Page 144 - Salaries and Wages - Cut overtlme and Te~porary Employees
($4,100)
Total Division Reductions - $12,220
PARKS
Page 147 - Supplies and Expense - Line # 7 - Cut (S500)
Llne # 9 - Cut (S145)
Llne #11 - Cut (t9,970)
Llne #13 - Cut ($34,650)
Line #14 - Cut ($42,240)
Line #18 - Cut ($5,050)
Caoital Outlay - Delete all City financed ltems (S44,727)
Page 150 - Salaries and Wages - Delete SlX (6) Groundskeeper positions
(S74,664)*, one Equipment-Operator position (513,128J*,
two Custodian I positlons ($21,888)*, one Assistant Nursery
Attendant (S13,128)~ Overtlme (516,919) and teMporary
employees ($28,922)
Total DivlS10n Reductions - 5305,931
BEACH MAINTENANCE
Page 153 - Capital Outlay Delete Items #1-3, 5 ($164,680)
Total Dlvls;on Reductions - $16t,680
BEACH PARKING LOTS
Page 157 - Capltal Outlay - Delete Items #1 & 2 ($15,490)
Total Divislon Reductions - S15,490
x Health Insurance, Retirement and other :enefits are reflected in
Non-Departmental budget reductlons
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'~jor and C1 ty Coune1l
- 5 -
June 7, 1978
.,
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161 Supplies and Expense - Line #9 - Cut ($50)
Capital Outlay - Delete Items #1-4 ($6,606)
1~2 - Salaries and Waaes - Delete Intermediate Clerk position
($9,899)*, two temporary employees ($13,865)
Division Reductions - $30,420
1
i.r ION PROGRAMS
167 - Supplies and Expense - Line # 1 - Cut ($10,000)
Line # 9 - Cut ($675)
Line #13 - Cut (524,000)
Line #15 - Cut ($6,000)
Line #18 Cut (584,102)
Capital Outlay - Delete Items #1-20 ($6,619)
168 - Salaries and Wages - Delete one Senior Recreation leader position
($14,196)*, one Laborer II pos1tion ($13,128)*, cut temporary
employees ($95,766)
Division Reductions - $254,486
"1
,ity
-~
II; 173 - Suppl1es and Expense - line #9 - Cut ($877)
Services Deleted: Sunday Service (526,276);
First Notices ($1,000); Phonograph Record
Listening Center ($3,182); Reduced Library
Inspectors' hours ($4,500); Reduction in
Films and Recordings (S8,20Q); Reduction 1n
reference substitute personnel ($5,000);
Reduction in periodicals account ($3,250); Close
Ocean Park and Montana Avenue Branches: Supplies
($48,086); Friday Night Service ($12,027), Night
Telephone Service ($7,785).
Cap1tal Outlay - Delete Ite~s 1-8, 10-26 ($119,559)
176 - Salaries and ~ages - Delete two Branch Librarian positlons
($38,376)*, one Ch1ldrens' L1brar1an position ($14,121)*,
four Intermedlate Clerk pos1t1ons ($41,328)*, one and a half
Custodian positlons ($14,812)*, and cut temporary e~ployees
($14,141)
~epartment Reductions - $362,520
,
~;\UD I TOR I UM
. I
I 1;9 - Supplies and Expense - Llne # 9 - Cut ($625)
, llne ~14 - Cut ($1,000)
Cap1tal Outlay - Delete Ite~s #7, 3/5 of 9,21,22 (55,200)
~epartment Reductions 56,825
~
!
~lth Insurance,Retirement and other benefits are reflected in
"-'epartmental budget reductions
TO: Mayor and Clty Councll
- 5 -
June 7, 1978
HARBOR
Page 161 - Supplles and Expense - Llne #9 - Cut ($50)
Capital Outlay - Delete Items #1-4 ($6,606)
Page 162 - Salaries and Wages - Delete Intermediate Clerk positlon
($9,899)*, two temporary employees ($13,865)
Total D,V1Slon Reductions - $30,420
RECREATION PROGRAMS
Page 167 - Supplies and Expense - Llne # 1 - Cut ($10,000)
L1ne # 9 - Cut ($675)
L1ne #13 - Cut ($24,000)
Line #15 - Cut ($6,000)
Line #18 - Cut ($84,102)
Capital Outlay - Delete Items #1-20 ($6,619)
Page 168 - Salaries and Wages - Delete one Senior Recreation Leader position
(514,196)*, one Laborer II posltion (513,128)*, cut temporary
employees ($95,766)
Total Dlvlsion Reductions - $254,486
LIBRARY
Page 173 - Supplies and Expense - Line #9 - Cut ($877)
Services Deleted: Sunday Service ($26,276);
Flrst Notices ($1,000); Phonograph Record
Listening Center ($3,182); Reduced Library
Inspectors' hours ($4,500); Reduct10n in
Films and Recordings ($8,200); Reductlon 1n
reference subst1tute personnel ($5,000);
Reduction 1n per1od1cals account ($3,250); Close
Ocean Park and Montana AVenue Branches: Supp11es
($48,086); Friday Night Service (S12,027)~ Night
Telephone Service ($7,785).
Capital Outlay - Delete Items 1-8, 10-26 (Sl19,559)
Page 176 - Salaries and Wages - Delete two Branch Librar1an positions
(S38,376)*, one Ch1ldrens' Librarlan poslt1on ($14,121)*,
four Intermediate Clerk positlons ($41,328)*, one and a half
Custodlan poslt1ons ($le,812)*, and cut temporary enployees
($14,141)
Total Department Reductio~s - $362,520
CIVIC AUDITORIUM
Page 179 - Supplies and Expense - L1ne # 9 - Cut ($625)
- L1ne #14 - Cut ($1,000)
Capital Outlay - Delete Items #7, 3/5 of 9,21,22 (S5,200)
Total Department Reductions - S6,825
* Health Insurance,RetireMent and other beneflts are reflected In
Non-Departmental budget reductions
To: Mayor and City Council
- 6 -
June 7, 1978
GENERAL SERVICES - ADMINISTRATION
Page 203 - Supplies and Expense - Line #9 - Cut ($663)
Capital Outlay - Delete Item #1 ($862)
Page 204 - Salaries and Wages - Delete Intermediate Clerk
position ($10,908)*, Portion of DiVision charged to
-Enterprise Funds ($13,600)*
Total Division Reductions - $26,033
CIVIL ENGINEERING
Page 207 - Supplies and Expense - Line #9 - Cut ($360)
Capital Outlay - Delete Items 1-4 ($10,650)
Page 208 - Salaries and Wages - Delete Architectural Designer
($21,036)*, and Civil Engineering ASsistant (520,484)*
Total DiVision Reduction - 552,530
TRAFFIC ENGINEERING
Page 211 - Supplies and Expense - Line #9 - Cut ($325)
Capital Outlay - Delete Items 1-2 ($1,470)
Total DiVision Reductions - $1,795
TRAFFIC CONTROL DEVICES
Page 219 - Supplies and Expense - Line t9 - Cut (525)
Capital Outlay - Delete Items 1-3 ($151,900)
ThiS represents the net reduction to the City.
The balance would have been funded by other agencies.
Page 220 - Salaries and Wages - Delete one Traffic Painter (512,060)*
Total Division Reductions - $163,985
STREETS
Page 225 - Supplies and Expense - Line # 9 - Cut (S50)
Line #18 - Cut (581,120)
Capital Outlay - Delete Items 4, 5, 7-13 ($143,236)
Page 226 - Salaries and Wages - Delete two Concrete Finisher positions
($30,000)*
Total Division Reductions- $254,406
REFUSE COLLECTION
Page 231 - Supplies and Expense - Line #9 - Cut (S50)
Caoital Outlay - Delete 1/4 of Item 1 (S31,500)
Total Division Reductions - $31,550
* ~ealth Insurance, Retirement and otr.er ber.efits are reflected in
Non-Departmental budget reductions
To: ~ayor and City Council
- 7 -
June 7, 1978
PUBLIC FACILITIES
Page 237 - Supplies and Expense - Line #9 - Cut ($282)
Capital Outlay - Delete 2-9 ($18,392)
Total Division Reductions - $18,674
MECHANICAL MAINTENANCE
Page 241 - Supplies and Expense - Line #9 - Cut ($16)
Capital Outlay - Delete Items 1-3 ($16,470)
Total Dlvislon Reductlons $16,486
RADIO MAINTENANCE
Page 244 - Supplies and Expense - Line #9 - Cut ($35)
Capital Outlay - Delete Item 1 (52,550)
Total Division Reductlon - $2,585
CITY YARDS
Page 249 - Capltal Outlay - Delete Items 1-7 ($37,800)
Total Division Reduction - $37,800
CEMETERY
Page 257 - Capital Outlay - Delete Item #4 (S70,QOQ)
Page 258 - Salaries and Wages - Delete Laborer I ($10,496)*
Total Divlsion Reductions - $80,496
NON-DEPARTMENTAL - RETIREMENT
Page 272 - Supplies and Expense - Line #19 - Cut ($78,270)
Total Division Reductions - $78,270
NON-DEPARTMENTAL - INSURANCE/EMPLOYEE COSTS
Page 277 - Supplies and Expense - Llne #12 - Cut (S34;546)
Line #18 - Delete A1nual Report
(S7,500) and Seascape (54,000)
Total Division Reduction - $46,046
NON-DEPARTMENTAL - CIVIC AND COMMUNITY EVENTS
Page 281 - Delete entlre total ($175.250)
Total Dlvislon Reduction - $175,250
* Health Insurance, Retlrewent and other benefits are reflected In
Non-Departmental budget reductions.
~
.To: Mayor and Clty Council
- 8 -
June 7, 1978
NON-DEPARTMENTAL - SOCIAL SERVICES
Page 285 - Delete entlre total ($195,615)
Total Oivislon Reductlon - 5195,615
NON-DEPARTMENTAL - MISCELLANEOUS
Various pages 1n budget - Delete payment to Water Department for
water usage by City Departments - (Sd5,OOO)
Total Dlvislon Reduction - $45,000
TOTAL PROPOSED ADJUSTMENTS TO RECOMMENDED 1978-79 BUDGET - $2,858,139
A~OUNT FROM UNAPPROPRIATED RESERVE 602,363
TOTAL EFFECT OF PROPOSITION 13
$3,460,502
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33
.15
.19
57
51
57
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7.3
93
105
::19
~1;-121
:25
125
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1~3
:L7 -lt9
:53
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J'V1Sion
:1 ty r'arlager
C,:y Cler~ - Adml11strat-C1
~ecords Manag~~nt
~ccoun~11~i)dMinis:rat;cn
Jata PrOCllSS;"9'
~feaS[;ry
~ice"se ~d~i"ls~ra~'on
Cl ty 4tt:Jr.,ey
~e"sonr.e 1
Pur:haSing arc Stores
City ~all BU1ldlng
~1Vlronmenta1 SerVices - ~d~ln
:llannlr-g
3ulldlng qegu1atlon
Jol~c2
~~ergency Se"V1ces
':"n l'l'a; Con tro i
:"r'e
~ec~eat'on ~ar~s-AaWln;strat'Qn
~a-r"ks
3eacn ~alntenance
~eac~ ~arK1rg Lets
Har::laf
Recr-eatl en
:OO:lOS~D CP :7.l1... :::.;TLAY JE~;:-;-IC';S
'h~t
~eccmrended
Buaget~
S 1,950
:0 ;327
1,380
(ReaUctlOn lnclJded 1r ~ecor~s
~anage~"t Sua;e:;
!.~a70
58~757
2,725
3,243
: 1,425
4,350
2,41:
S8,Al7
(In add-~1c",!46,aQO far repa1r
of roo~ 's rel~oursed Jy ~nti-
Recessionary Funds}
800
7,811
2,~OQ
223,050
685
11,320
:CB,5<l.O
1,59::
44.72i*
(In adcition 5789.806 IS
relmcursed JV COBG. State
Urban Grant,'State Sand AC~,
and Rec~eatlon Jnlt Tax ~on"es;
:94,080 1
(SSO,aOo subsequently aeieted
by Marager)
15,490
6,6<36
5,519
Santa ;'JG,...~ca~ ~al-:":or"la'l .....~re 2, :97-5
Prooosed
Je1e!i~ns
"'1 - J
~
- ,
" _ ;J.
- '-
. - 2
. - 2
1 - 6
1 2
2
, - 97
.
- 2
11
-
2 - 9
:1-2:, 23
25 - 61
- 4
. - 3
5 - 53
3
25 - 4.2
1 - 2
. - l
1 - 20
-he ~J~~ls J1 ~e~art~e,t a~d aiV~S-Ons re~;e~: t~e ~eT~Jai _ ~e'~:ursabie 3~Our-tS~
:~e~s
={e:ra 11"'1 ro-g
:lJIlOU nt
Pe'l"a1~I~q
None
, :J
'~onE!
J
'lone
o
'lore
CJ
( 3 j ::omcu:s or
:laYi.'ert
'lone 0)
Ncne 0
'lone 0
None 'J
:6,000
\lone 3
(:0) 7elephone 50,JOO
System
None oJ
Ilene "
v
'lone IJ
(. \ 2na Story 20~5aO
;./
of 3uildl"g
-( ~ G) Co 1 "! -:.e 117~OCO
Cars
(22) !..ease 9,CDO
'Iehicles
(24) l:ndprc:Jve" 2,OGO
Car
'jone 0]
t;one 0
(~; PumDe~ 31,000
!.acder Tr'Jc;;'
"~Crie 0
(2.5\ 'r....ck
a.cco
~~one ;",.-
'.:one 0
\on~ ~
.,
-.lone
Pa~e
173
179
2.C3
'''7
~~
21:
219
225
231
t.JI
241
245
243
.
Ceoar:J;;erti
i)n"s'on
L,brary
C1V'C Aud1tor'~m
Ge~era' Serv'ces-~ami~,st~aticn
Eng,r-eer,ng
~raff,c ~~g'nee~'1g
,'"affic Control
Stree:s
Ref"se Collect,on
Duoi,c Facilit,es
Mecnan,cai ~alnte~ance
~adio ~ain~e~ance
City '/ards
JROPOSEJ CAD[-~L OU-L~' DE~E~IC~S
'let
QeCOI1il1e"dec
3uaget":ll"
Sl19~559
(In additlon,SIOa,GOO for
Commun,ty ~ocn ~9) 1S
relw,bursec by ::BG ~r.'es)
59.650
862
10,650
1,470
241,900
(By deletlrg $115,OeO for
modernization of signals, Clty
looses Sl60,JOO in state funds)
312.796
(In addl t, on. 5255,000 ;or
~1 & 2 is re'7Dursed oy
COBG fundS)
182,700
18,392
(In addition 5100,000 '5
relmbursed by Ce8G ~unds;
16,470
2,550
37,800
Santa ~onlC~. C3'1~Qr"la, ~ure 2, :973
;)roposed
Dele~'cr5
Items
<ell'a,n'ng
!l.mcunt
~e.,a-n'r.q
- 5
~O - 25
(6) ~eT~del L,orary
5 20,OGO
~'5cell"neous 'A'5ceilareou5 29,550
(~eveflue ?rccuc1ng)
~ 'lone 0
~ - 4 'lone 0
. - 2 'lone 0
1 and 3 (2) S,gnal 15,000
4 - 5 {3\ Count...y ::<'oaa :20,000
i - __ Funds
(~ , fAo~or Sweeoe~ .19,::60
\OJ
~ 0'< , &. 2 l. , 3 Cab &. ChaS515 94,::00
~ , , ~ J
2 - 9 ~ore 0
!. - 3 ~lor.e J
, :-Jane 0
1- - 7 None 0
* -,e totals by ceDart~e~t and d~v's~ons ~eflect the removal of re~mbursable amounts~
Tn.
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1979
f, ;.f.~-~~:_='~11:;
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Council
City Hanager
Co-~~cil ?roposals for 3udget Ch~~ges
CL~d City k~~agerrs ~~endwe~~s to 179-'80 Budge~.
A~tached are co?ies of the proposed budget cna.~ges submitted
by N~yor van deL Steenhoven, ~~yor Pro Tern Reed, Co~~cil
I;lem~ers Yannatta Gold';'Jay, Je!L~ings and Svdnk.
Co~~cil Member 3a=brick has inticated he would not be sub-
mitting proposed cha.'1.ges 8-r.. this time.
Co'~cil Meo~er Scotu ~y rr2ke vITitten suggestions later this
week.
Also attached are amendments to the '79-'80 budget as
proposed by ~he City N~ager.
CKIL: dvl
Attachments
e
e
CITY OF SANTA MONICA
INTER-DEPARTMENT MEMO
DATE:
June 6, 1979
TO:
FROM:
Mayor and Clty Councll
City Manager
SlnBJEc;,r: Amendments to 1979-80 Recommended Budget
The followlng are additlons and reductions ln varlOUS accounts and
are considered as a part of the 1979-80 Managerls Recommended Budget.
Page 11 -_ Transportation Revenues
Passenger Add 50,000
Sales Tax & Proceeds Add 149,372
Federal Grants Add 149,371
Total Added 348,743
Page 34 - Clty Clerk Admlnistration
Line 15 Add 1,700
Page 76 - City Hall BUllding
Line 4
Add
7,000
Page 161 - Harbor
t,1a ri ne En gi ne
Delete 3,250
Page 188 & 190 - Transporta~ion
Li nes 2 & 4
Add
Four Motor Coach Operators,
One t1echani c, one Intermedl ate
Clerk and Fringe Benefits
Increase Total 120,600
Ll ne 12 Add 2,708
Line 15 Add 203,435
Line 18 Add 19,200
Line 21 Add 2,800
Total Addltions 348,743
Grand Total Additions 354,193
CKt1: amr
Date:
To:
From:
Subject:
e
Santa Mon4ll, California, June 6, 1979
June 6, 1979
City Council
Pieter van den Steen haven
BUDGET CHANGES
DELETIONS
P. 91, line 1
II II 4
P. 90, 1 in e 17
Camm. Dev. $ for land
Sta rm Drain
Door Locks/Windows
$400,000
$185,000
$10,000
$20,000
$220,000
$681,000
$70,000
P. 77, line 5
P. 98, line 2-29
P.120, line 5
P.179, l1ne 5
Emer. Exi t Door
Rent Control - Allow 4 mos. only
SED Program
Pedestrlan walkway
(wlll1ng to conslder this later'in
year when becomes real necessity)
DELETE
$1,586,000
ADDITIONS
P. 46, line 7 Rent - Computer Printer 52,400
P. 66, ? Asst. Clty Atty. to replace
CETAs lost mld-year(already included in budget)
P.145, line 8 Tennis Court Lights (use C.D. $) $75,000
P.147, line 44 Message Recorder $350
P .146, line 17 Resurface Tennls Courts $4,500
P.170, line 15 Library-Additional S for book acq. $11,000
(to keep same acq. rate)
P.274 l4elfare $140,000
P. 279, llne 18 Community Promotions $140,000
APPROX. ADDITIONS $400,000
e
.
DATE.
TO:
FROM:
SUBJECT:
June 5, 1979
Mayor and City Council
Ruth Vannatta Goldway
Budget
Part I - Revenues
The City Council should take action to increase fees for services to ~ore
accurately reflect actual City costs. This seems most apparent 1n:
1. Construction permits - estimates on costs of wear and tear of streets,
refuse and possible vandalism should be included in the fee.
2. Sewer permits should be increased for new construction to establish
a fund to pay for inevitable new sewage treatment facilities required
by the new construction.
3. Airport rents must be raised agaln immediately. We are still well
below market.
4. Guaranteed purchase of bus tokens by new developments should be a
regular requirement so that we can plan for increase bus fare revenues
as our City grows.
5. Fees for variances for high-rise buildings should specifically 1nclude
costs for special fire fighting equlpment needed to protect them.
6. What property is the City planning on selling for $25,000?
7. Why are we anticipating lower special Police service fees?
8. Have we lncluded the necessary additional street maintenance costs in
this budget that will result from anticipated record construction activity?
9. Additional revenues from a recycling of refuse program could be easily
realized in future budgets.
Mayor and City Counci1~
-2-
.
June 5, 1979
10. There should be addit1ona1 revenues from the sale of the used equipment
which we are so liberally replacing this year.
Part II - Expenditures
1. C1ty Council - page 26
Line 9 Increase each Council Memberls travel allowance to $1,000 and
Mayor's to $2,000. Include provision for item1zed list of
expenses to be submitted after each tr1p. +$4,500.
Line 19 Add $50 payment to Council Members for each meeting of another
Governmental agency or league of Government organization which
they attend as an off1c1al representative of Santa Monica. +52,500.
2. Finance - page 45
Goals - #5 - Administration of this rebate should be revised to raise
the minimum income to $11,000 and to provide for processing of
the rebate through the mails, eliminat1nq the required trip to
City Hall and encouraging complete distribution of up to $30,000
to those who qualify. +$10,000.
3. City Attorney
Page 64 line 7 - Require that monies for the requested word processor
be used only if the system could be used City-wide.
Page 66 Personnel -lhe three Attorneys who currently work full-time
funded by CETA should be funded in this budget to the level
necessary for all three to work full-t1me for full year. +
Reinstate the Consumer Affairs Specialist position. This work
saves City taxpayers more than it costs in fewer law suits and 1n
Mayor and City Council ~
-~
.
June 5, 1979
mediated settlements. Full enforcement of the laws which govern
business are just as important as enforcement of laws against
Ylolent crime. Lesseninq of one standard leads to deterioratlon
in all others. +Slp,OOO.
4. Community Development
Page 85 - Goal #1 to be re-wrltten to reflect City Councll IS desire
to re-evaluate and possibly alter the use of the entire Airport
and surrounding property.
Page 90 - Line 17. City should spend general revenue money for this
lock program. It is a new, innovative and far less expensive
way to discourage burglaries than hiring more Police Offlcers.
+$10,000.
Page 94 Recommend increasing City Council remuneration to $50/meetlng
up to S100/mont~. +$1,000.
Page 95 - Line 2. Can we raise sewer permits to allow the developer
to assume these costs directly?
5. Rent Control Board
Page 97 Allocate the $170,000 requested to cover operations and data
processing for up to four months with the provislon that the
City to be repald on a pro-rata basis for the costs of the data
processing equipment.
6. Planning
Page 101 - Specific goals should include at least tentative dates for
hearings and/or completion of C.Z.P., General Plan, sign and bulk
limit ordinances.
Mayor and City COUnCi1~
-4-
e
June 5, 1979
7. Po 1 i ce
Page 111 - Specific goals -
rr3. A more precise number of meetings and/or number of people contacted
should be developed. Monthly reports to the City Council reporting
on previous month's meetings and scheduling of the next month's
meetlngs should be issued.
#7. Add a Qoal developing a program for deterring truant related crimes,
especially burglaries.
Page 116 - Line 13. Delete entire funding for airplane ($45,000 approx.)
Page 116 - Remove funding for proposed SED. There is no indlcatlon
this forcel a vaguely defined flying wedge supposed to handle
all types of crime, will serve to reduce crime. Its cost
will be an ever-growing drain on Ci ty funds { lotni~~~ ')
Page 117 - Line 3 - Remove funding for pistol .e:",,~~ :~101n range. Explore
special practice at rifle range or LAPD facilities ($80,000)
Li ne 8 - De 1 ete ($4,500) W.t;>,......,....,c.\'~t.!:
Line 9 - Negotiate lease purchase to lower costs ($ ?
Page 118 - Line 16 - Delete - Have officers take their belts off.
(51,770) .
Lines 18, 19, 24 - Delete ($9,OOO), ($5,150)~ ($980)
Page 119 - Line 32 - Delete ($600)
Page 120 - Delete 2 Communication Operators ($26,290)
Delete 1 Communlty Service Officer ($29~200)
Mayor and Clty CounC1'11t
-5-
e
June 5. 1979
8. Parks and Recreation
Page 149 - Line 45. Delete ($7t168)
Page 151-155 - Specific plans for future use of beach surplus funds
should be mentioned in goals and discussed further with
Council.
Page 168 ~ Restore funding recommended by Parks and Recreation Commission
for temporary employees to supervise after school programs.
+$18,000.
9. Library
Page 169-172 - Restore full pre-proposition 13 funding level to
Library +$75,000 approx.
10. Airport
Page 183 - Budget should reflect+S79,000 increase in revenues. More
revenues should be expected as rents are readjusted.
11 . Bus Li nes
Page 187 - Productivity measure of costs-per-passenger-mile should be
presented so impact of increased ridership is shown.
Recent increases in bus ridership should be indicated in budget revenues.
12. Traffic Engineering
Page 201
Lines 3-4 - Are the costs of adJusting traffic lights
charged to construction or variance fees?
Line 5 - Coordination with coastal zoning plan should be
required to plan new parking for business districtt beach
.
areas and Main Street.
Mayor and City Counci141t
-6-
e
June 5. 1979
Page 211 - Line 1 Delete ($105.000). Provide flashing lights
at off hours and adjust timing on existing fixtures.
13. Maintenance
Page 219 - Line 3 - Goal should include conservation methods.
14. Refuse Collection
Page 237 - Specific goals should include immediate establishment of
the 10 recycling sites to which the City agreed as part of
the S.M. Place lawsuit.
Plans for City-wide recycling of refuse to lower solid
waste hauling costs and to_bring in additional City revenues
should be implemented rapidly.
15. Sewers
Page 247
Goals should include review of impact of City Codes. practices.
industries, etc. on sewage and possible incentives for con-
servation.
Funds to pay for the inevitable construction or reconstruction
of sewage plants to handle increased sewage fro~ downtown de-
velopment should be established now by raising fees on sewer
permits for new construction. ~aiting to raise everyone's fees
at a later date sDreads the cost burden instead of focusina it
on those who actually cause ,t.
16. Water
Page 251
Conservation goals must be more specific.
Mayor and City Counci141t
-7-
e
June 5, 1979
17. Non-Departmental
Page 266 - Line 18 - Delete. If the City collects these funds
for the Chamber, does it have any influence over them?
Are they considered pUblic funds? ($54,000)
18. Community Promotion
Page 270 - Line 18
Fund +$2,000 - to Chamber of Commerce for Palisades
Park Info Booth
+$15,000 for KCRW
Both of these are actually lnfcrmation services not really
promotion. The Council voted aga1nst spending money for
promotion at its last meeting.
19. Social Services
Page 274 - Fund +$ 9,000
+$ 7,824
:.$23,838
+$27,000
+$34,000
+$40,000
+$20,000
+518,547
w.E.e.
R.S.V.P.
New Start
Westside Volunteer Bureau
Family Servi ce
D.P. Community Center
H.S.C.
S.M. Legal Aid
e
Santa Monica~ ~lfornia, June 6, 1979
TO: Mayor and City Councll
FROM: Wll1iam Jennlngs
SUBJECT: PROPOSED CHANGES TO 1979-80 BUDGET
INTERNAL SERVICES
1. City Clerk - Elections (P.39)
Add: Local Measure on June or Nov., 1979 ballot
(In keeping wlth the spirit of Proposltion 13~ that
government should reduce spending, the Council should
place on the ballot a measure changing Clty elections
to coincide with the general electlon.)
+ 10,000
2. City Attorney (P.66)
Add: 2 Deputy City Atty II
1 Deputy City Atty I
1 Consumer Affairs Speclalist
+ 46,808
+ 15~700
+ 10,000
+ 72~508
3. Human Resources Dept. (P.82)
Delete: 1 Dept. Admin. Asst.
1 Human Resources Asst.
(Since the use of CETA Workers total will be reduced this
year, it seems lnappropriate to add these positions.)
- 18,585
- 13,966
- 32,551
4. Buildlng Dept. (P.lOS)
Delete: 1 Sr. Bldg. & Housing Inspector
Add: (if necessary) 1 Bldg. Inspec. Trainee
(If there is a need for more inspectors, I fail to see
why lt should be at such a hlgh level.)
- 20,141
+ 6,300
- 13,841
PROTECTIVE SERVICES
5. Police (P.116-119)
Delete: Special Enforcement Detail
(51 nee we are adding about 10 sworn officers by
c1vilianization, we should wait to determlne their
impact before expendlng further.)
Delete: Portable base stat10n (Item 19)
Delete: Silent radio alarms (Item 21)
Delete: Fllm/Paper processor (Item 45)
-681,000
- 5,150
- 3,750
- 9,075
-698,975
e
To: Mayor and City Council
e
June 6, 1979
- 2 -
6. Animal Control (P.127-128)
Reduce: Animal control trucks from 2 to 1 (Item 2)
Delete: Flberglass shells (Item 4)
Reduce: Kennel Aide
(We should try to place a CETA person here first,
or a school student.)
CULTURAL & LEISURE SERVICES
7. Parks & Tree Trlmming (P145-150)
Delete: Community Bldg. (Item 1)
Reduce: Renovate Pergola (Item 4)
Delete: Erosion control (Item 6)
Reduce: Pick-up truck to $3,000 for renovation rather than
replacement (Item 20)
Delete: 3-wheel scooter (Item 25)
Reduce: Turf-sweeper (Item 38) to the amount for Item 40
Reduce: 1 Groundsweeper I and 1 Equlpment Operator I,
since for only 1/2 yr.
8. Beach Malntenance (P.153-154)
Delete: Dump truck (Item 2)
Reduce: 1 Equipment Operator II to Laborer II or
Equlpment Operator I
9. Recreatlon Activities (P.168)
Add: Additlonal temporary employees
per recommendation of Parks &
Recreation Commission
10. Librarles (P.170-172)
Delete: Carpeting (Item 1)
Add: Restoratlon to pre-Jarvis
11. Civic Auditorium (P.176)
Delete: Either the Asst. Dlr. of Entertainment Facilltles
or at least 1 supervisor. (We have 6 supervisorlal
posltions for only 7 non-supervlsor full-tlme
employees.)
- 4,660
- 3,700
- 9,000
- 17,360
-270,000
- 4,000
- 2,500
- 3,496
- 3,640
- 11 ,698
-299,184
- 52,000
- 2,400
- 54,400
+ 18,000
- 94,600
+ 75,000
- 19,600
- 16,000
tit
e
To: Mayor and Clty Council
~ 3 -
June 6~ 1979
12. Pi er (P. 179 )
Delete: Pedestrian Walkway (Item 5)
GENERAL SERVICES
13. Traffic Devices (P.211-212)
Delete: Modernize 5 traffic signals (Item 1)
Delete: Relocate trafflc signal (Item 2)
Delete: Modernize 8 traffic slgnals (Item 3)
Delete: 1 Traffic Painter
14. Streets (P.216)
Reduce: Item 18 by $200,000
(A substantial portlon of the cost for malntaining
street llghts should be borne by those directly
benefltting, l.e., by those in the street lighting
assessment distrlct.)
15. Sanitatlon (P.241)
Delete: Enclose transfer station (Item 2)
Reduce: Cab & Chassis (Item 4) to $26,000
(This is approxlmately the cost of this item in last
year's budget, plus lnflation)
NON-DEPARTMENTAL
16. Community Promotlon (P.270)
Add: S.M. Symphony
Symphony-by-the-Sea
KCRW
Sister City AssOclation
S.M. Chamber of Commerce
(51nce hotels are at capacity now~ I do not believe that
full funding for the Chamber is needed, but I would support
some promotional activities by the Chamber.)
17. Welfare (change name to 50Cla1 5ervlces) (P.274)
Add: Westside Ecumenical Conf.
RSVP
New Start
Westslde Volunteer Bureau
Family Service
D.P. Community Center
Health Screenlng el1nic
- 70,000
-105,000
- 25~OOO
-375,000
- 12,414
-517~414
-200,000
-2oo~000
- 30,000
-230,000
+ 14,000
+ 3~500
+ 15,000
+ 5~OOO
+ 35~000
+ 72,500
+ 9,000
+ 7,824
+ 23~838
+ 27~000
+ 34,000
+ 95~028
+ 20,000
-
To: Mayor and City Council
ENVIRONMENT~L SERVICES
18. Adminlstratlon (P.86)
Add: 1 Grants person
- 4 -
e
June 6, 1979
+ 25,000
e
e
CITY OF SANTA MONICA
INTER-DEPARTMENT MEMO
DATE June 6 ~ 1979
TO Mayor and C1 ty Counei 1 Members
FROM: Council Member Donna 0 I Brlen Swink
Sli'13JECT:Budget
I have a deep concern over the number of employees (58) requested
ln the budget thlS year. In light of Proposltion 13~ I feel the
message was clear that the cost of government must come under
control at some point. Addlng 58 employees is not complying with
Proposition 13. I realize that 12.5 employees of the 58 requested
deal wlth the Rent Control Initiatlve and perhaps no cholce eXlsts
as to their hiring since the people of Santa Monica passed the
i niti atlVe.
I know that the Department Heads are most serious In thelr request for
addltional employees and that my position is not a popular one to take.
However, I feel we owe an obllgation to our eXlsting employees to
protect thelr retlrement benefits. I am further concerned about dipping
into our reserves and the fact that our reserves might not be there two
or three years from now. It has been pointed out that by the tlme our
reserves are exhausted, addltional revenues are expected from the sales
tax to be generated by Santa Monica Place Shopping Center and from
leases on clty-owned land at the McDonnell Douglas property; however,
though it is antlclpated, r would like to see lt as a rea11ty before
we start spending it.
DOS/jg/mk
DATE:
TO:
FROM:
SUBJECT:
e CITY OF SANTA MONICA .
INJER-DEP ARTMEHT MEMO
,..
=
....~ i
June 4, 1979
a
~ "-
!>".ayor, Council Hembers and ci ty Manager
-L-
....
--1
~
Chris Reed
Suggestions regarding 1979-80 Budget
I will be in Sacramento 6/4-5 working on ABI03 for the Big
Blue Buses and will return Tuesday p.m~ Here are my suggestions.
I look forward to seeing yours.
--
L
,....
-
;----
c_
1
':.-
-'
pg. 26
W. 32
pg. 44
pg. 66
pg. 94
Council Line ~.crease to $8,000 (+S3,500) .
(SlOOO per 01, $2000 for Mayor)
also reV1se per diem po11cy to requ1re reimbursement
for all reasonable and necessary expenses and to
require receipts for all expenses over $10 each
Mngr. Loss Prevention increase to $23,000 (+$5,000)
Leave the IntermedJ..ate Clerk as Inter. Clerk - no reclassification
to "records coord."- the City Clerk was hired because of her
experties to perform that function.
decrease of $ '2 I O~
Add two attorneys - one ci vi1
one cr;mina1
at Deputy II an increase to $153,316 (+$59,704)
increase stipend Redevelopment Agency to $50 per meeting - not
more than SlOO per month
pg .120 reduce SED by two officers
reduce support syst~~ as required
-$40,000 appx.
pg.155 add "long range go~l"
to improve the 2606 Beach Parking Lot
pg.168 reduce tempora.-y by $7,000 to delete the Jur~ior High after school
program
pp- 170-172 restore LibrarThours to pre-Jarvis
add $80,000 appx.
pg.270 Co:amnmity Promo
add tourist info booth $4,000
add KCRW-Coun=i1 meetingl5,OOO
add S.M. Symphony 4,500
(exactly enough to cover
the Civic Auditorium -
rental cost for three performances)
pg.27~ Social Service
add westside Ecumenical $8,000
add R.S.V.P. 7,500
add Westside Volunteer Bureau 15,000
(I do not think we should fund
the volunteer coord. because
we fund RSVP for that purpose)
add Family Service General prog.24,OOO
add Ocean Park Carom. Center 24,000
(the City is unable to replace
all or our CETA positions - I
do not be11eve 1t is realistic for
us to fund all of opec's CETA slots)
In add1tion we must increase the Airport lease revenue budget to show the new
rates +$79,000.
,
-3-
.
.
I further bel~eve we can very safely increase the total amount of revenues
we expect to rece~ve from the util~ty Tax. As Zev Yaroslavsky has pointed
out to the L.A. City Council the C~ty ut~lity tax revenue profits from each
1ncrease ~n the price of crude oil (a principal cost factor in electricity
generation) because the utilities are allowed to pass the fuel costs through
to the conS\l.TtIer - as the rates go up so do the tax revenues. In f~scal
year 77-78 we budget utility tax revenue of $1,927,000 - actual revenues
were $2,148,855 - an ~ncrease of $121,855.
Wi th the added inflationery fact of the federal price decontrol for oil
and natural gas I believe we could safely expect another $100,000 over the
projected revenue shown on page 9.
Also lUlder revenues the Manager shows ~condominium tax. If this is due to
our law suit I can live with it. If, however, it is due to rent control then
it is probably not correct as there are al?proved suOdivisions which pre-date
rent control and which will be paying the tax in fiscal year 79-80. (Also
the vacant lot subdivisions will be paying the tax in 79-80 as they are built.)
The amount should be relatively simple to deteI'T!'!in.e from existing records
in the Planning Depa.. '-went.
I suggest that we ~ncrease revenue esHm;:,tes not- just to balance the budget
but because ~n reviewing al]' my previous budget books it is obvious that
revenue est~4tes have been consistently quite conservative. In 1977-78
the "taxes other than property" received were $1.6 million more than
estJ..mated in the---b'_~dSi'.rt. for that y~ar. In the same year ~icenses and
pennits came in -more than $300,000 over budget: motor vehicle in lieu came
in about $150,000 over budget: revenue from the use of money and property
was almost $200,OO~ over budget.
.
I would feel conficent in increasing revenue estimates by $300,000 and
dividing same among the uti~ity tax a."'1.d the ot."ler catagories indJ.cated
above (or whereever else the City Manager would like). Consistently
underest1mating rev~~ues has gotten this City where it is today with a large
reser~e fund. We probably do ourselves a d1sservice by underestimating
and when I go back ~~rough four budget books and see where the revenues
ca~e ~n way over budget, my heart aches for all those fights .over small
amoUI1~s of money which really didn I t need to' be.
.