SR-202-001 (31)
e
Santa Mo~a, California / ~
CI:I-c.
/
Couric1l Mtg: May 25, 1982
TO: Mayor and C1ty Counc~l
.2 () Z -00/
FROM:
C~ty Staff
SUBJECT:
ReVls~on of FY 1981-82 Budget and Request for
Emergency Purchases
Introduct1on
Th1S report concerns certaln budgetary adJustments, emergency
and related appropr~at~ons for var10US dlv1s~ons 1n the
General and Refuse Funds.
Background
Dur~ng the 1982-83 budget process, Staff reviewed the
est1mated expend~ture and revenue exper~ence for 1981-82.
Based upon this rev~ew, the attached schedule presents a
qu~ck analys~s of the C~ty's financlal pos~tlon at year end
FY 1981-82.
Durlng the reVlew process, the following adJustments and
requests were brought to Staff's attention:
la.
Supplles and Expenses - $1,820 decrease
Capltal Outlay - $1,820 lncrease
C1.ty Manager
ThlS transfer from Supplies and Expenses to Capltal Outlay
will meet the cost of one new IBM E1ectronlC 75 typewriter,
necessary to replace the existlng typewrlter WhlCh has become
lnoperable.
lb. City Manager
Supplies and Expenses - $1,510 decrease
Caplta1 Outlay - $1,510 lncrease
This transfer from Supplles and Expenses will cover the cost
of an addltlonal typewriter necessary for an addltlonal
clerical posltlon and a sound cabinet for the Agile printer
in the City Manager's Office.
MAY 2 5 1982
fo-~
MAY 2 5 1982
e
e
2,
Mun1c1pal Enterpr1se Research
Salar~es & Wages
Suppl~es & Expenses
- $50,000 decrease
- $50,000 1ncrease
Th1S transfer 1S necessary to contract for var~ous
professional studies to be ~n1tiated pr~or to the end of FY
1981-82.
3.
Pol~ce Department
Supplies & Expenses
Cap1tal Outlay
- $810 decrease
- $810 1ncrease
Th1S transfer will fac~11tate the purchase of a dup11cat1ng
machine to replace the Department's or1ginal rnach2ne Wh2Ch 2S
no longer funct2onal.
4.
F1nance Department
Supp11es & Expenses
Capital Outlay
$2,500 decrease
- $2,500 increase
This transfer 1S required to cover the emergency purchase of
a TAB CRT terminal necessary to meet the heavy volume of
terminal use assoc2ated with budget preparat1on.
5.
F1nance Department
Capital Outlay
- $1,250 2ncrease
G1ven the C1ty'S Ilffilted alternatives for destroYlng large
quantities of confldent1al materlal, the requested 1ncrease
w~ll cover the purchase of a paper shredder capable of
meetlng the needs of var10US Clty Departments 1n Clty Hall.
The approprlat1on wlll be made from the Refuse Fund.
Recommendat~on
Staff respectfully recommends that C1ty Counc11 recelve and
flle th1s 1981-82 Budget Rev1s1on and Request for Emergency
Purchases Report and adopt the accompanYlng resolutlon.
Prepared by: Thomas E. Morton
e
e
CITY OF SANTA MONICA
FY 1982 PROJECTED ENDING FUND BALANCES
AS OF 4/30/82
FUNDS
Mid-Year projected
6/30/82 Balance
Current ProJected
6/30/82 Balance
General Fund $ 1,800,000 $ 2,600,000 (a)
Speclal Revenue Fund
Fed Revenue Sharing 450,000 450,000
Caplta1 Improvements 2,020,000 1,010,000 (b)
Gas Tax 280,000 503,815
Beach Recreatlon 680,000 585,000
CDBG -0- -0-
Parks & Rec Facll1ties 494,000 535,000
Misc. Grants -0- -0-
Ceta -0- -0-
Total Speclal Revenue 3,924,000 3,083,815
Parking Authorlty 1,490,000 1,450,000
Redevelopment Agency -0- 966,606 (c)
Self - Insurance -0- 1,890,000 (d)
Enterpr~ses
Mun1.c1.pal Enterprises -0- -0-
pier 2BO,000 200,000
clvic Audltorium <60,000> <125,480>
Airport 885,000 965,000
Solar Utility -0- -0-
Refuse <385,000> <385,000>
Sewer 3,279,000 3,210,000
Water 2,020,000 2,600,000 (e)
Cemetery 10,000 127,650
Transportatlon 18,413,000 21,643,000 (f)
Total Enterprlses 24,442,000 28,235,170
Grand Total $ 31, 656,000 (g) $ 38,225,591 (g)
e
e
CITY OF SANTA MONICA
FY 1981-82 ENDING FUND BALANCE
FOOTNOTE EXPLANATIONS
a) The General Fund balance is est~mated to be $800,000 h1gher
than the m~d-year proJect~on as a result of expend1ture
savings ~n the var~ous General Fund departments.
b) The Cap~tal Improvements Fund decreased by $1,010,000 after
City Counc~1's appropr~ation in February for the Pol~ce
Department,
c)
As a result
prev~ously
Redevelopment
end,
of an evaluat~on of operat1onal statements not
ava~lable for the Redevelopment Agency, the
Fund balance ~s est~mated to be $966,606 at year
d) To more comprehens~vely reflect all fund balances, the
Self-Insurance Fund will appear in all reviews of the C~ty's
f~nancial pos~tions. The fund balance at year end should
approx~mate $1,890,000.
e) The Water Fund balance w111 be $580,000 h1gher than est~mated
at m1d-year due to lower expend~ture levels.
f) The Transportatlon Fund balance has increased by $3,230,000 to
prlmarlly recogn~ze interest on both restrlcted and
unrestricted funds.
g) All fund balances, except Enterprlses, represent the
unapproprlated fund balance (or def~cit). The Enterprise Fund
balances represent current assets (cash and lnvestments) less
current liabllltles and encumbrances. For the Enterprlse
funds thlS balance wlll present a better picture of the
Enterprises' abllity to absorb add~tlonal costs,
contlngencies, and expansion.
,-.. -!I
e
e
?
---'
RESOLUTION NO. 6489(CC5)
(C1ty Counc1l Ser1es)
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA MONICA AMEKDING
THE BUDGET FOR THE FISCAL YEAR 1981-82
WHEREAS, the C1ty CounC11 adopted the annual budget
for fiscal year 1981-82 on June 9, 1981; and
WHEREAS, the C1ty ~anager conducted a budget reV1ew
process for 1982-83 and analyzed the 1981-82 budgett
WHEREAS, C1ty Charter Sect10n 1506 author1zes the
C1ty Counc1l to amend or supplement the budget by mot1on adopted
by affirmat1ve votes of at least f1ve counell members;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAKTA
MONICA DOES RESOLVE AS FOLLOWS:
Sect10n 1. The budget for the f1scal year 1981-82
1S hereby amended as follows:
~
e
Cl ty NIanager
Supplles & Expenses
Equlpment
Net Change
MUlllCl)al Ent. & Res.
Salarles & Wages
Supplles & Expenses
Net C:J.ange
Pollee Department
Supplles & Expenses
Equlpment
Net Change
Flnance Department (CRT)
Supplles & Expenses
Equlpment
Net Change
CURRENT
BUDGET
S 57,709
7,690
89t301
103,029
It045t264
1,436,594
147,846
149,880
Flnance Department (Paper Shredder)
Equlpment 600
TOTAL EXPENDITURE INCREASE
/
e
REVISED
BUDGET
INCREASE
(DECREASE)
$ 54,379
11,020
$ ( 3,330)
3,330
-0-
39,301
153,029
(50tOOO)
50tOOO
-0-
1,044,454
1,437t404
( 810)
810
-0-
145,346
152,380
( 2t500)
2,500
-0-
1,850
1t250
$
1,250
e
e
SECTION 2. The amount of $1,250 is hereby
appropriated from the Refuse Fund balance for the expendlture
increase set forth ln Section I.
SECTION 3. The Clty Clerk shall certify to the
adoptlon of this resolution and henceforth and thereafter
the same shall be in full force and effect.
APPROVED AS TO FORH:
12vi~~. ~
Robert M. Myers ()
City Attorney
e
e
ADOPTED AND APPROVED THIS
25th
DAY
OF
May
. 1982.
Ui
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6489(CCS)_WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ~T A MEETING THEREOF HELD ON
Nay 25,
t 1982 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCILMEMBERS: Conn, EdKards, Jennings, Presst Zane
and Mayor Yannatta Goldway
N DE S :
CJUNCILMEMBERS: Reed
ABSENT:
COUNCILMEMBERS: Kane
ABSTAIN:
COUNCILMEMBERS: Kone
ATTEST:
~/~ .cr~~
Assl~ant CITY CLERK
,~
-~--~-;---
e
DISTRIBUTION OF RESOLUTION # 07~ 7
Council Meeting Date ~ ~j--& ?
Agenda I tern # C, - E
Was it amended? ~
VOTE:
Affirmative:
Negative~
Abstain~
Absent:
(.I e, (),
(/'
~.r'
~,
e
1;
ORDINANCE #
Introduced:
Adopted:
* -ALWAYS PUBLISH ftDOPTED ORDINANCES
JI
{/
yC--
DISTRIBUTION:
ORIGINAL to be signedt sealed and filed in Vault.
NEWSPAPER PUBLICATION (Pate:
)
)
Department originating staff report (
City Attorney (those' with their codes)
Agency mentioned in document or staff report
Subject file (agenda packet)
Counter file
Others:
Airport
Parking Auth.
Audito:i:um
Personnel
BU11ding Dept.
Planning
EnVlron~ Servo
Police (en-
forcement?)
Finance
Purchaslng
Fire _
Recr/Parks
General Servo
1
(certified?)
1
1
.
Llbrary
Treasurer
Transportation
~1anager
}f SE~D FOU~ COPIES OF ALL ORDI~ANCES' TO:
COD~D SYSTEMSt Attn Peter Maciearie
PROFESSIONAL CENTERt ROUTE 71
~ BRIELLE, NEW JERSEY 08730
7' SEND FOUR COPIES OF ATITt (lRnTNAN(",~S _TO:
PRESIDI~G JUDGE~ -
SANTA ~O~ICA ~ru~IcrPAL COURT
1725 ~AlN STREET
SANTA MONICA, CA 90401
,J(~tKt..i ~~'"'.
TOTAL COPIES
Ii
I
j
/
... ..~