SR-202-001 (28)
C~'l: LeB: J al
Clty CounCll Meetlng: July 27, 1982
Santa Monlca, Callfornla q -I}
Jl.Jl G 'r 1f:1d2
TO:
Mayor and Clty Councll
,Z()Z-ot'/
FROM: Clty Staff
RE: Amendments to 1982-83 Clty Budget
INTRODUCTION
As lndlcated at the tlme of budget adoptlon on June 22, 1982 we
antlclpated that the flnal funding reductlons by the state would further
lmpact the Clty and need to be taken lnto account by arnendlng the 1982-83
budget. The flnal action by the State has resulted in a loss of the
Clty'S antlclpated Motor Vehlcle In-lleu fee revenue. For 1982-83, thlS
was estlmated at $479,960. The proposed budget amendment takes this
loss lnto account as well as provldes for some adJustNents to
the budget to reflect correctlons of errors and addltlona] lnformatJon
",-!nch has been recel ved Slnce the budget adoptlon.
PROPOSED AMENDMENTS
General Fund - Revenues and Use of Monles
1) Delete Motor Vehlcle In-Lleu Tax
$-479,960
2) Increase Mlscellaneous to reflect
lawsult settlements
+100,000
3) utillzatlon of prevlously reported
recalculatlon of sales tax
revenue and lnterest lncorne
+ 79,499
4) Reduce BUSlness Improvement Dlstr1ct
Revenues to reflect reductlon ln
contrlbutlon rate for churches per
May, 1982 agree~ent
- 15,000
Total
$-315,461
General Fund Approprlatl~~s
1) Varl0US Salary savlngs(l)
2) Increase Interfund transfers from
the Beach Fund to cover costs of
Beach playaround
$-165,501
- 13,650
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JUL 2 7 1982
3) Ellmlnate error of double-
budgetlng for dupllcatlng costs
$ - 60fOOO
4) Reduce Employee Ret~rement Fund
based on past experlence of under-
expendlture (2)
- 40,275
5) Increase Clty Manager Salarles
account for new secretary (3)
+ 15,500
6) Reduce rnterfund Transfer from
Gas Tax Fund due to less than
antlclpated FAD fundlng for Trafflc
Slgnals proJect (4)
+ 26,000
7) Decrease Communlty and EconomlC - 77,535
Development Salarles and Wages due
to transfer of two posltlons to
Redevelopment Agency and reclasslflcatlons
as part of Clty Cauncll approved Cornmunlty
and EcanomlC Development reorganlzatlon (5)
Total
$-315,461
Other Funds
1) Gas Tax Fund - Delete Federal Ald to $-2,420,000
~rban Capltal Improvement ProJect for
contlnuatlon of Wl1shlre street
lmprovements due to antlclpated approval
of proJect ln 1983-84 rather than 1982-83
2) Pub11C Enterprlse Fund - Increase +
transfer from Alrport Fund to support
Comrnunlty and EconOID1C Development
expendltures as approved ln reorganlzatlon.
(It is also proposed for accountlng purposes
to show the $125,832 budgeted support for
EconomlC Development actlvltles as an
lnterfund transfer to Communlty and
EconomlC Development rather than have staff
make dlrect charges to the Publlc Enterprlse
Fund. ThlS approach lS conslstent wlth the
manner ln WhlCh we reflect Gas Tax, CETA and
other speclal funding sources.)
3,732
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DISCUSSION
A number of alternatlveS were consldered ln arrlvlng at a
recommended approach to deallng wlth the reductlon ln revenues. We
felt ln the end that It was most responslble for the Clty to deal wlth
the fundlng reductlons by beglnnlng to reduce expendlture levels.
Whlle the proposed amendments are brlefly explalned ln the
precedlng summary, ampllflcatlon of flve areas lS provlded below.
(The
numbers corresponc to footnote notatlons In the sumMary.)
(1) The proposed salary savlngs of $165,501 reflects an average
of hlstorlcal underspendlnq over the past three years In the varlOUS
departments. There are no serVlce level reductlons or employee
reductlons lmplled by the proposal. It slmply reflects lags ln fll11ng
avallable vacanCleSi underspendlng In temporary or as-needed accountsi
and/or underexpendltures ln overtlme.
It wlll be up to each department
to ldentlfy where the proposed approprlation reductlons wlll occur.
GENERAL FUND SALARY SAVINGS
Recommendatlons for Departmental Reductlons*
Clty Manager
Clty Clerk
Flnance
Clty Attorney
Personnel
Purchaslng
CONffiUnlty and EconomlC Development
Recreatlon and Parks
Llbrary
General SerVlces
$ 5,000
1,800
15,000
9,000
3,000
1,700
15,000
23,000
20,000
72,001
Total
$165,501
*The approxlmate mlnlmum reductlon proposed lS 1% of personnel costs
between the 100 (?ermanent employees) i 149 (overtlme) and 150
(temporary employees) accounts. Clty Clerk, Clty Attorney, Personnel
and Purchaslng reflect the mlnlmum amounts.
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(2) Reductlon In Employee Retlrement Fund. Staff recommends a
mlnor reduction of $40,275 In the 1982-83 Retlrement budget of $5,826,800.
Retlrement funds have not been completely spent ln the past two years
due to employee vacanCles. It 15 estlMated that 3.54% wlll not be used
In 1981-82 and 4.59% was not used ln 1980-81. The recommendatlon
represents a .69% reductlon.
(3) In the adopted budget, the Enterprlse and Program Development
D1V1Slon was transferred from the Clty Manager's Offlce to the Communlty
and EconomlC Development Department. Part of that transfer lncluded a
currently fl1led secretarlal posltlon. ThlS clerlcal posltlon lS needed
ln Community and EconomlC Development. However, a thlrd clerlcal
posltlon lS also needed ln the City Manager's Qfflce ln llght of recently
added staff and workload. Therefore, lt lS recommended to add one
additlonal Secretary posltlon In the Clty Manager's Admlnlstratlon
Divlslon.
(4) A $329,000 FAD funded Capltal Improvements ProJect for
lnstallatlon of SlX trafflC signals was approved as part of the 1982-83
budget. We have Just been lnformed that a local contrlbutlon of Gas
Tax Funds wlll be necessary for a portlon of the proJect. The result
18 that $26,000 ln Gas Tax funds WhlCh had prevlously been budgeted
to support Street Maintenance D1V1Slon operat1ons 1S now proposed to
be used for the Trafflc Slgnals proJect. The Gas Tax subventlon to
General Services operatlons wlll be reduced from $1,357,216 to $1,331,216.
(5) As Flnance staff have prepared the detalled reconclllatlons
between the proposed and the adopted budget, an error was dlscovered
ln the calculatlon of the cost lmpact on the General Fund of the
Communlty and EconOID1C Development Department reorganlzatlon. Instead
of a $26,225 cost lncrease, lt has been determlned that there w11l be
a $51,310 decrease In General Fund expendltures. ThlS lS prlmarlly due
to the transfer of two posltlons to the Redevelopment Fund.
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Other optlons consldered but not recommended lnc1uded transfer
of addltlona1 proJects to the Capltal Improvements Fund; lncreased
charglng of Trafflc Operatlons staff costs to the Parklng Authorlty;
staff reductlons; and reductlon In contributlons to the Self-Insurance
Fund. None of these recommendatlons were consldered flnanclal1y
prudent, or, as ln the case of potentlal staff reductlons, necessary
at th15 pOlnt In tlme.
RECOMMENDATION
It 15 recommended that the Counell approve a reso1utlon amendlng
the budget for f15ca1 year 1982-83 to reflect State fundlng cutbacks
and other adJustments.
PREPARED BY: Lynne C. Barrette, Deputy Clty Manager
LCB:Ja1
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DISTRIBUTION OF RESOLUTION #
~
ORDINANCE #
Council Meeting Date
Introduced:
Agenda Item #
Adopted:
Was it amended?
* ALWAYS PtfBLISH flIlOPTED ORDINANCE~
VOTE; Affirmat1ve;
Negative:
Abstaino:
Absent:
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DISTRIBUTION:
ORIGINAL to be signed, sealed and filed in Vault.
NEWSPAPER PUBLICATION (Pate:
Department originating staff report (
City Attorney (those with their codes)
Agency mentioned In document or staff report
)
)
1
(certified?)
Subject file (agenda packet)
Counter file
1
1
Others-:
ihrport
Parking Auth.
Auditatum
Personnel
Building Dept.
Planning
'\
\
Environ. Servo
I
Police (en-
forcement?)
Finance
Fire _
Purchasing
.
Recr/parks
General Servo
Transportation
LIbrary
Treasurer
Manager
SEND FOU~ COPIES OF ALL ORDI~fu~CES TO:
CODED SYSTEMS, Attn Peter Macfearie
PROFESSIONAL CENTER, ROUTE 71
BRIELLE1 NEW JERSEY O&73G
SEND FOUR COPIES OF ~LTt... ORDTNANrJ::S _TO:
PRESIDING JUDGE
SA~TA MONICA ~ru~ICTPAL COURT
1725 ~1llN STREET
SANTA MONICA, CA, 90401
TOTAL COPIES
1
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City Co~ncil Meeting 7-Z7-82
..... ...
Sant<l ~lon i ca. La 'I for III '-'
L.'
RESOLUTION NO. 6528(CC5)
(Clty Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MO~ICA
AHENDING THE BUDGET FOR THE FISCAL YEAR 1982-83
.
WHEREAS, the City Council adopted the annual budget for fiscal
year 1982-83 on June 22, 1982; and
WHEREAS, the City Manager conducted a budget review process
fo~ 1982-83 and analyzed the 1982-83 budget,
WHEREAS, City Charter Sectio~ 1506 authorizes the City Council
to aQend or supplement the budget by motion adopted by affirmative
votes of at least five council merebers;
NOW, THEREFORE, THE CITY COU~CIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLO~S:
Section 1. The budget for the fiscal year 1982-83 is hereby
amended as follows:
Current
Budqet
Revised
Budqet
Increase
(Decrease)
General Funa Revenues
Motor Vehicle In-lieu
Parking!Buslness
lwprovement Dlstrlct
Miscellaneous Revenue
Total General Fund
Revenue Charge
479,960
-0-
(479,960)
(15,OOO}
100,000
630,600
80,510
615,600
180,510
(394,960)
Gas Tax Fund Revenues
Federa] Aid Urban
2,156,000
-0-
(2,156,OOOl
Budaet
~'"
- -~Udg2t-
IlJecreoseJ
.- ~~ublic Entcrprlse Fund Revenues
Retirement - Salaries
and Wages 5,846,440
Interfund Transfer -
Supplies & Expenses (4,696,406)
Total General Fund
Appropriations change
Transfer from Airport
General Fund Appropriations
city Manager - Salaries
and \';ages
City Clerk - Salaries
and Nages
Finance - Salar1es and
l'lages
City Attorney -
Salaries & wages
Personnel - Salaries
and t'~ages
purchasing - Salaries
and Hages
Co~~unity and Economic
Development - Salarles
and l\'ages
Recreation and Parks
Salaries & Wages
Library - Salaries
and l1age s
General Services -
Salaries & \'lages
Total Salaries
and Hages change
Co~~unity and Economic
Develop~ent - Supplies
and Expenses
~ondepartnental
~each Fund Appropriations
122,100
125,832
3,732
346,780 357,280 10,500
179,200 177,400 (1,800)
1,196,690 1,181,690 U5,000)
903,280 894,280 (9,000)
313,830 310,830 <3,000)
165,270 163,570 (1,700)
954,100 912,397 (41,703)
1,781,270 1,758,270 (23,0001
1,329,800 1,309(800 (20,000)
2,903,610 2,831,609 (72,001)
(176,7Ct4)
1
i
-0- I
\ 75,000 75,000
5,806,165
(40,275)
(173,482)
(4,869,888)
(.315, ~61J
~
Beach Parking - Supplies
and Expenses 603,800
~as Tax Fund hppropriatlons
617,450
13,650
General Services - Street
Improvement proJect 2,420,000
~ Interfund Transfer -
SuppJies & Expenses 1,357,216
Total G~s TGA FUQd
Apl:)ro;--Jria lions Chi:1Y''';C'
-0-
(2,420,000)
1,331,216
J26,OOO)
-2-
C2.t.4G.OOC'
~
Current
Budget
ReVlsed
Budget
Increase
(Decrease)
Public Enterprise Fund Appro2riatlons
Community and Econo~lc
Development -
Salaries and Wages
Supplies & Expenses
Nondepartmental -
Interfund Transfer
Supplies & E~penses
Total Public Enter-
prise Fund Appropriation
change
47,100
75,000
-0-
-0-
( 47,lOO)
( 75,000)
-0-
125,832
125,832
3~732
Airport Fund
A1rport
Supplies & Expenses
621,950
625,682
3,732
SECTION 2. The City Clerk shall certify to the adoption
of thlS resolution and henceforth a~d thereafter the same shall
be in full force and effect.
APPROVED AS TO FOlli1:
~ ~.L. ,~ #
~........./ { :.,..-'Y \. Io-.r"~ '"_/ '-y""'-
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Robert M. Myers
City Attorney
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ADOPTED AND APPROVED THIS
27th
DAY
OF
July
~ 1982.
")
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L~rh 1!v~-d:et4~u
' ,; MAYOR ,j
L/
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6528(CC5) ,WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AT A MEETING THEREOF HELD ON
July 27
t 1982 BY THE FOllOWING COUNCIL VOTE:
AYES:
COUNCILMEMBERS: Connt Edwards, Jennings, Press, Zane
and Mayor Yannatta Goldway
NOES:
COUNCILMEMBERS: Reed
ABSENT:
COUNCIlMEMBERS: ~one
ABSTAIN:
COUNCILMEMBERS: ~one
ATTEST:
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, ??~c1'r~~~-A..--' ,-/(< r~-r-r:
. Acting Ass~s~nt CITY CLERK