SR-202-001 (24)
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JUN 1 6 1987
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Council Meeting: June 16, 1987
Santa Monica, California
TO: Mayor and City Council
Chairperson & Parking Authority Members
Chairperson & Redevelopment Agency Members
Chairperson & Housing Authority Members
FROM: city Staff
SUBJECT: Adoption of the 19B7-88 Budget
INTRODUCTION
The purposes of this report are to:
1) present revisions to the City Manager's proposed budget for
1987-88;
2) request reappropriation of funds for capital projects con-
tinuing into 1987-88; and
3) recommend adoption of the 1987-88 Budget Resolutions of the
City Council, the Redevelopment Agency, the Parking Authority
and the Housing Authority.
BACKGROUND
Overview
The proposed Budget for 1987-88 provides for the continuation of
the high quality and broad range of services which the citizens
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i
JUN 1 61981
l
. .
of Santa Monica have come to expect from their city. Balancing
of the $123.0 million overall spending plan has been accomplished
wi thin existing resources with one exception, the balancing of
recurring expenditures and recurring revenues in the General Fund
is attained through the inclusion of increases in both the utili-
ty User I s Tax and the Transient Occupancy Tax. This two-phase
increase in the utility User's Tax (1.5% in 1987-88 and 1.5% in
~988-89 will generate $1.9 million in additional General Fund
revenues in 1987-88 and $3.8 million in additional General Fund
revenues in 1988-89. The 2% increase in the Transient Occupancy
Tax (which will be effective October ~, 1987) will result in an
additional $.4 million in General Fund Revenues for 1987-88 and
$.6 million for 1988-89. The total General Fund revenue increase
from these two tax rate changes is therefore $2.3 million in
1987-88 and $4.4 million in 1988-89.
These revenue increases are the City I S only viable response to
the loss of General Revenue Sharing and Community Development
Block Grant Funds due to Federal budget cuts, and to the cumula-
tive effect of various Council-approved service enhancements in
the past few years which have not been offset by corresponding
increases in General Fund revenues. with the approval of these
revenue enhancements to the General Fund, the unobligated General
Fund balance will be maintained at a level which is considered
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. .
prudent given the major fiscal uncertainties which currently face
the city.
Revisions to the proposed Budget
Exhibits A and B outline a set of revisions to revenues and ex-
penditures, respectively, as presented in the Proposed Budget for
1987-88. These revisions reflect technical adjustments/
corrections, council initiated changes, changes necessitated by
more complete information from outside funding agencies, and
other recommended revisions. All of the changes are detailed and
explained in the attached exhibits. It should be noted that the
projected fund balance for the General Fund is not changed sig-
nificantly as a result of these expenditure and revenue changes.
Personnel Changes
As part of the budget process, a set of classification and com-
pensation change requests were reviewed by the Personnel Depart-
ment in accordance with existing Administrative Instructions.
Recommended changes have been incorporated into the proposed bud-
get salary and wage accounts and position allocations. A staff
report from the Personnel Director which provides detailed back-
ground on the recommended changes to specifications and salaries
will be presented to Council on June 23, 1987, following approval
by the Personnel Board. At that time, a resolution establishing
salaries for certain budgeted position classifications will be
- :3 -
provided with the Personnel Director's staff report for approval.
The Proposed Budget and Supplemental Budget Information Items
provide rationale for the recommended position allocations. The
budget resolutions presented with this staff report include au-
thorization of position allocations.
Capital Projects Reappropriation
As in prior years, the budget resolution includes a request for
reappropriation of certain funds for previously approved capital
i~provement projects. Reappropriations are requested for unex-
pended balances of encumbrances as well as unencumbered balances.
This action would allow continued expenditures for capital proj-
ects up to the amounts previously authorized.
The exact amount of reappropriated funds depends upon encumbran-
ces established and expenditures made as of the close of 1986-87.
After financial reports are available in late July 1987, staff
will review the status of each project and make a preliminary
determination of reappropriation amounts. These amounts will be
finalized after completion of the financial audit in the fall.
As part of the mid-year report, staff will report to council on
the final amount of these reappropriations.
City Support for Neighborhood Associations
Supplemental Budget Information Item #5, which accompanies this
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staff report, outlines a recommendation for the implementation of
City support for Neighborhood Associations. The proposed list of
appropriation changes which are outlined in Exhibit B of this
staff report includes an allocation of $90,356 for a set-aside
account in the Community and Neighborhood Services Division of
the Community and Economic Development Department to fund a pro-
posed Neighborhood Support Center as described in the information
item.
BUDGET RESOLUTIONS
The resolutions presented for adoption set forth appropriations
in the operating budget to the major account group level within a
fund for each department, and in the capital budget to the pro-
gram category level wi thin a fund. These appropriation levels
are identical to those approved for the 1986-87 Budget.
RECOMMENDATION
1. It is respectfully recommended that the City Council, Parking
Authori ty , Redevelopment Agency and Housing Authori ty ap-
proveresolutions adopting the Proposed 1987-88 Budget, as
amended by Exhibits A and B, attached hereto.
2. It is recommnended that the City Council direct the City At-
torney to prepare an ordinance creating the new department of
.. 5 -
Cultural and Recreation Services and creating a new position
of Director of Cultural and Recreation Services.
Prepared by: Craig Perkins
Budget Coordinator
Michael Dennis
Finance Director
(adopt86)
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CM:MS:CP:nunm
Council Meeting: June 16, 1987
RESOLUTION NO.
(city Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA APPROVING ITS BUDGET FOR THE FISCAL YEAR 1987-88
WHEREAS, the proposed budget for the fiscal year
1987-1988 was submitted to the city Council thirty-five (35) days
prior to July 1, 1987; and
WHEREAS, the City Council held a public hearing on said
budget after a notice of said budget hearing was published not
less than ten (10) days prior thereto; and
WHEREAS, after said public hearing, the City Council
considered further its proposed budget,
NOW THEREFORE I THE CITY COUNCIL OF THE CITY OF SANTA
MONICA RESOLVES AS FOLLOWS:
SECTION 1. That the budget for the fiscal year 1987-88,
as submitted by the City Manager and revised by the City Council,
which budget is entitled "City of Santa Monica, Proposed Budget,
1987-88u, a copy of which budget is attached hereto, is hereby
approved and adopted. In adopting said budget, the City Council
intends to, and by this Section does, adopt and approve the total
operating
appropriation
for
each
departmental
and
- 1 -
non-departmental operating budget, consisting of Salaries and
Wages, Supplies and Expense, and capital Outlay major expenditure
categories, each program category of the capital improvements
budget, and the revenue detail, and does authorize the City
Manager to allot by major expenditure category as appropriated.
SECTION
2.
That in adopting said budget, the City
Council does hereby reappropriate the unencumbered balances and
unexpended encumbrances of the 1986-1987 Capital Improvements
Budget in an amount of not to exceed $19,923,567 from the General
Fund "Ganned" reserve account and not to exceed $39,600 from the
Recreation and Parks Fund "Ganned" reserve account, and not to
exceed the amounts from the 1986-87 capital Improvements Budget
unencumbered balances and unexpended encumbrances for the
respective funds:
Fund
Reappropriation
Amount Not to Exceed
pier
$ 25Q,313
1,442,000
1,23'6,238
5,059,428
466,950
4,616,157
4,017,820
5,036,172
83,645
171,350
Beach
Miscellaneous Grants
CDBG
Water
Refuse
Redevelopment
Sewer
civic Auditorium
Cemetery
- 2 -
Airport
Airport Special
7,259,467
1,601,595
Transportation
3,849,559
Gas Tax
2,984,302
TORCA
450,000
Parking Authority
572,406
Housing Authority
120,000
SECTION 3. That the budget of the Redevelopment Agency
has been reviewed by the City council and is hereby approved and
adopted.
SECTION 4 .
That a certified copy of said budget be
filed with the Director of Finance/City Controller and with the
City Clerk and certified copies of said budget be reproduced and
made available for use as directed by section 1505 of the Charter
of said city.
SECTION
5.
The City Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM
~~.~
ROBERT M. MYERS - U
City Attorney
(resobud)
- 3 -
CM:MS:CP:mmm
Council Meeting: June 16, 1987
RESOLUTION NO.
(Redevelopment Agency Series)
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA
MONICA APPROVING IT'S BUDGET FOR THE FISCAL YEAR 1987-88
WHEREAS, the proposed budget for the fiscal year
1987-1988 was submitted to the Redevelopment Agency as directed
by Section 33612 of the California Health and Safety Code; and
WHEREAS, the Redevelopment Agency held a public hearing
on said budget after a notice of said budget hearing was
published not less than ten (10) days prior thereto; and
WHEREAS, after said public hearing, the Redevelopment
Agency considered further its proposed budget,
NOW THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
SANTA MONICA RESOLVES AS FOLLOWS:
SECTION 1. That the budget for the fiscal year 1987-88,
as submitted by the Executive Director and revised by the
Redevelopment Agency, which budget is entitled "city of Santa
Monica, Proposed Budget, 1987-88", a copy of which budget is
attached hereto, is hereby approved and adopted.
In adopting
said budget, the Redevelopment Agency intends to, and by this
Section
does,
adopt
and
approve
the
total
operating
- 1 -
appropriation, consisting of Salaries and Wages, Supplies and
Expense, and Capital Outlay major expenditure categories, each
program category of the capi tal improvements budget, and the
revenue detail, and does authorize the Executive Director to
allot by department as appropriated.
SECTION
2.
That in adopting said budget, the
Redevelopment Agency does hereby reappropriate the unencumbered
balances and unexpended encumbrances of the 1986-1987 Capital
Improvements Budget in an amount not to exceed $4,616,157.
SECTION 3. The Secretary shall certify to the adoption
of this Resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM
~~.~
ROBERT M. MYERS 0 -
City Attorney
(resorev)
- 2 -
CM:MS:CP::m:mm
Council Meeting: June 16, 1987
RESOLUTION NO.
(Parking Authority Series)
A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SANTA
MONICA APPROVING IT'S BUDGET FOR THE FISCAL YEAR 1987-88
WHEREAS, the proposed budget for the fiscal year
1987-1988 was submitted to the Parking Authority thirty-five (35)
days prior to July 1, 1987~ and
WHEREAS, the Parking Authority held a public hearing on
said budget after a notice of said budget hearing was published
not less than ten (10) days prior thereto; and
WHEREAS, after said public hearing, the parking
Authority considered further its proposed budget,
NOW THEREFORE, THE PARKING AUTHORITY OF THE CITY OF
SANTA MONICA RESOLVES AS FOLLOWS:
SECTION 1. That the budget for the fiscal year 1987-88,
as submitted by the City Manager and revised by the parking
Authority, which budget is entitled "City of Santa Monica,
Proposed Budget, 1987-88", a copy of which budget is attached
hereto, is hereby approved and adopted. In adopting said budget,
the Parking Authority intends to, and by this section does, adopt
.1\
/ '---- and approve the total operating appropriation, consisting of
'",
- 1 -
"
Salaries and Wages, Supplies and Expense, and Capital Outlay
major expenditure categories, each program category of the
capital improvements budget, and the revenue detail, and does
authorize the city Manager to allot as appropriated.
SECTION 2. That in adopting said budget, the Parking
Authority does hereby reappropriate the 1986-1987 Capital
Improvements
Budget
unencumbered balances
and unexpended
encumbrances in an amount not to exceed $572,406.
SECTION 3. That a certified copy of said budget be
filed with the Director of Finance/City Controller and with the
City Clerk and certified copies of said budget be reproduced and
made available for use as directed by section 1505 of the Charter
of said city.
SECTION
4.
The City Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM
~~.~
ROBERT M. MYERS ()
City Attorney
(resopa)
- 2 -
CM:MS:CP:mmm
Council Meeting: June 16, 1987
RESOLUTION NO.
(Housing Authority Series)
A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA
MONICA APPROVING IT'S BUDGET FOR THE FISCAL YEAR 1987-88
WHEREAS, the proposed budget for the fiscal year
1987-l988 was submitted to the Housing Authority thirty-five (35)
days prior to July 1, 1987; and
WHEREAS, the Housing Authority held a public hearing on
said budget after a notice of said budget hearing was published
not less than ten (10) days prior thereto; and
WHEREAS, after said public hearing, the Housing
Authority considered further its proposed budget,
NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF
SANTA MONICA RESOLVES AS FOLLOWS:
SECTION 1. That the budget for the fiscal year 1987-88,
as submitted by the city Manager and revised by the Housing
Author i ty , which budget is enti tled " City of Santa Monica,
Proposed Budget, 1987-88", a copy of which budget is attached
hereto, is hereby approved and adopted. In adopting said budget,
the Housing Authority intends to, and by this section does, adopt
- 1 -
and approve the total operating appropriation and revenue detail,
and does authorize the City Manager to allot as appropriated.
SECTION 2. That in adopting said budget, the Housing
Authority does hereby reappropriate the
1986-87
Capital
Improvements
Budget
unencumbered
balances
and
unexpended
encumbrances in an amount not to exceed $l20,000.
SECTION 3.
That a certified copy of said budget be
filed with the Director of Finance/City Controller and with the
city Clerk and certified copies of said budget be reproduced and
made available for use as directed by section 1505 of the Charter
of said City.
SECTION
4.
The city Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM
R~.~;E;;~-
City Attorney
(resohsg)
- 2 -