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REDEVELOPHB:N1' AGENCY - FY1989/90 (ESTIMATED ACTUAL) AND FY1990/91 (PROPOSED BUDGET) CONSOLIDATED FINANCIAL INFORMATION FY1989/90 FY1990/91 $ 2,186,303 + 3,789,053 - 4,520,549 - 1,416,206 + 849,449 11,051 $ - 5,098,357 $ 876,999 $ 876,999 + 4,460,755 - 4,426,208 785,609 + 457,775 $ - 4,754,042 $ 583,712 - 6/30/89 Audited Fund Balance. (See Exhibit I) - Estimated Actual FY1989/90 Revenues. (See Exhibit I and II) - Estimated Actual FY1989/90 Operating Budget Expenditures. (See Exhibit III) - Estimated Actual FY1989/90 Capital Improvement Program (CIP) Expendi- tures Previously Approved by the Redevelopment Agency. (See Exhibit IV) - Estimated Actual FY1989/90 Interfund Transfer from the General Fund. (See Exhibit V) - FY198a/89 Expenditures carried Over into FY1989/90. (See Exhibit I) - Sub-Total Expenditures. (See Exhibit I) - 6/30/90 Estimated Actual Fund Balance. (See Exhibit I) - 6/30/90 Estimated Actual Fund Balance. (See Exhibit I) - Budgeted Revenues for FY1990/91. (See Exhibit I and II) - Budgeted FY1990/91 Operating Expenditures. (See Exhibit I and III) , - Budgeted FY1990/91 Capital Improve- ment Program (CIP) Expenditures. (See Exhibit IV) - Budgeted FY1990/91 Interfund Transfer from the General Fund. (See Exhibit I and V) - Sub-Total Expenditures. (See Exhibit I) - 6/30/91 Budgeted Fund Balance. -17- J::.hn.LD.l.L .1. . . N :;:go - '" I."~ .... ... .... '" KlO> -I .. Q 0>10 - e.... 0>. .. !~ ,..; Ifl ~~ ., 10 ~ 2 '" Ie II - a-e .. ,..; ..... .. eo e_ .... .. -- -- :II tit .- .- tit .... N "'...- ~ a-....~ 0 ;;:; -I"'" a- -0 0--1'" '" ........ <- KI iNN t:.' ~; _'fa 0.- ~ .... S~ ~~~ - N ~ ",0 N- o. tI't~ .... . . . -N- - .. .- .- .- N _....0 0- 0_0 410 N .. - .. N- '" ... ~ NO .... ..o..a .... a> . . !'i' ",' ~z - ig - 0. .... 0 -II II' .., .... 0.. ,.:...'.. "" .. 111111 ., ~ tit .- tit .- 0 0-10 ..0 g~O ~ .... $~ ~ ..0 ... - ",..... "",- ..0' N..~.. -I' II .... "'410 .... .... N .... .. 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(1,,>' In r-- o o EXHIBIT II PAGE #3 (I) . .c.-f +10'\ I Q,lO 1Il0'l ttlO'l Ql...-4 ..... :>I Ot.. +l c >,-r-! +J ..... 'tl CJ ClJ +J Cll U "cCD +lc.. >< >Olll .Q III >...... u l::: ca QlO" O'IC ttl ra ;::: III () .c +J 0 Z o +l 'tI(I) ....0 ltl It! Q..-f P- I/) 'tilt! r:: u ::...... \ioIC o UJX +l o /0 QI+l ..-it: \ioI1t! 41t1) 1-1 +J +J/O C :::Slllo o 41 t) ,... () =' lG+J U CI.l ::l ::ll-l C+l QlU) > (1)1:1'1 J../C ..-j a\:.t. ..... W .cro: E-<c. \0 M I -0-1 "il" r-I ...-4 o . . EXHIBIT II PAGE #4 CiI I1J -Ill rJ 0 lIl.c ,j,J C) .c~ ,j,J 0 E IV o III ,.. ::1 \;..; QJ Ul .c "Of-! QJ aJ U . o III ~'tl Q.C o CCC o C lo'l 0 C".~ C,j,J .... III C U l-; 0 t:..... QJ..... < +J ~1 >: Q,I ro ~E-< ti ,j,J0" C C .........~ U ,j,JC U III QJ C .... .~ \I.l \I.l IV (l) l-IIX ....... lIlC" Q.i C ;::I ~ C'tl Q) C > ;::I 11J..... ~ Co; IX 'tl Q./>.. +JU'tl U C Q C>Ci+J .,..... 0' U o<~ ~ ~ Q.,j,J +J c: It f""lC,lt,i '" E j.., Ie. o 0 VJ 0'1 ..... .... 0' Q.J r-\ > ~~ Q) Q) >'0;::1 tI. 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I ~ g 8 ~ ~ .... .... .... .... 6 6 ~ ~ M M \D \D N N 6 6 o 0 N N , I lrI Ln .... .... i ! ~ ~ ~ ! ! :!; .-1 ~ ~ ~ .... .... ~ ~ i ~ ~ ~ ~ ~ ~ 9 9 ~ ~ ~ M (""J ("'I M M M M \D '" \D \D \D \D \0 N N N N N N N 8 g g g 8 8 8 N N N N N N N I I I I I I I lrI ltl Ln In Ln U"l ll'l .... .... .... .... .... .... .... :~~ T~~ ;11 I ~ ~ ~d o I:ci! I ~~~ 5 ; i 5 ~ ~ i E i I ~ I I ; ~ ~ I I .. ~ \0 .... 0'1 .... N I" 0 0 .... .... \D .. .. N .... M N .-I .. o 0'1 .... ~ ll'l M 0 ll'l N \D 'll' N M 0'1 .... 0 I" .... M co 0'1 f"o M N .. \D to .... . M \0 N . e; ~ en ~ 8 cg ~ ~ ~ .... .... .... .... .... .... f""i .... .... .... M 'II' "" roo !:i ~ ~ ~ .... .... r-I f""l ~ -24- ~ ~ ~ S ... -. ... ... f"'. ll'l .... .-! N N 000 o g 0 808: 99" .... .... .... N M \D N N N N N N 6 g 6 ~ 0 8 ct 9 9 l"I M M \D \D '" N N N 666 000 N N N I I I Ln Lt'l ll'l .... .... .... to 'll' co ~ ..". ..". .... M N \D 0 .... ... .. ... -. l"'" 'll' ..". 0 N N . EXHIBIT III PAGE :# 2 ON.... N ~ N 0 oo:r ~ Lt'l \0 \0 .. .. \D M ~ 0 0 0 0 o 0 0 0 g 8: 8 8 ~ 9 ? ? N ..... N N 0 \0 "" l"'" a) 0'1 N N N N N N N N N 6 6 6 6 ~ 8 8 ~ 8 ~ ? ? ~ 9 M ("'I M M M \D \0 \0 \0 \0 N N N N N g I I I I o 0 0 0 o 0 0 0 N N N N N I I I I I III Il'l LO ll'l Ln .... .... .... .... .... o .... 0'1 0 'll' ll'l Il'I .... 0\ 0 l"'" Il'I .. .. \0 M co 0 1.0 N 0 .., 0 0 Ln ..". N 0 l' N CXl - ... ... .. l' ~ Ln ~ .... lrI .... 00'10 Il'I l"'" Il'l .. .. l"'" M \n .... I ::c \D \D r-- Cl) 0 l"'" to N \0 .., to ~ t' ..,. co .... .. 1.0.... co .... .... 'II' o:r I" 0\ N 0\ .... 0 N .. .. M .... ( ~ ~ II ~ ~ I~~III t) ~ ~ .... .-I .... N N M \C \D N N N N N N N N f"'4 N N 0 f"o l"'" co C\ N N N N N N N N . . EXHIBIT III PAGE 1i3 c:o 0 t"II N 0 0 0 co \D g N ~ 0 r"'t N ~ 0 0 \D \D ('II 0 0 <o:r I"'- M 10 0 ~ 1""1 0\ ~ 0 Il"I \t'I N 0 0 f""I t"- N M 0 '" '" a. ~ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .-I .-I 10 ~ .-I 0 I"'- 0 In "" Ltl N CI'I Il"I "" CO I .-I I"'- CO .-I N N N I"'- .-I en .-I N "" "It en .-I 10 0 .. ~ .-I 8 8 ~ 0 0 8 ~ 0 0 ~ 0 0 0 ~ ~ 0 8 8 0 0 0 0 0 0 0 0 0 0 g g g 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 o 8 c 0 0 0 ? ? ? ? b 0 0 0 ? ? ? I 0 0 0 0 I I I I I I I I g ~ S ~ N "It \0 .... I" 0'1 I"'- .... N M N ,...1 \D 0 .-I .-I ,., 0 .... 0 N o N ('II N M "<1' "<1' In 1""1 M "<1' "It "" "" "" 10 ~ ~ ~ I"'- l"'- f"'" l"'- t"- t"- f"'" t"- i i i i "It "" "It 10 )' ~ ! ~ ~ i b I"'- g 8 ~ I I 0 M 0 C g 0 8 8 0 000 ~ ~ ~ ? ~ 0 ~ ? ? ? ~ \0 8 ? l' 0 r-. I I I M 1""1 M t"'I I""l I""l 1""1 I""l 1""1 M !"'\ M M 1""1 M M M t"'I M \D \0 \0 \D \0 \0 \0 \0 \0 '" \D \0 \0 \0 "" \0 \0 \0 \0 ("II N N N N N N N N ('II ('II N ("II ("II N N N N N I 6 I I 6 6 I I I I I 6 I I I I I 6 I 000 0 o 0 0 g o 0 000 0 000 0 o 0 0 000 0 000 0 0 0 0 N N N N N N N N N t"II N N N N N N N N N I I I I , , I I I I I I I I I I I I I In 10 10 U"l In U"l 10 Ln U"l 10 u"l LO I..., ll'l Lt'I lCl Lrl U"l lCl ., .-1.-1.-1 .-4 .-I r-l .-I .-I P"t 1""1 .... .-I .-I ..... r-t 1""1 r-t .-I r-t - ~ tSi ~i~ ~ 0 .-I ..... l" ..... l' 0 <I' 0 <<t' g 0 co It''l .-I g 0 0 C"'- o r-t 0 0'\ 0 co 0 \0 t"- f"'" It''l Il'l M In '" "" 0 0 0'\ It''l M or:l' 1-1 .. .. .. .. .. .. .. .. .. .. .. .. .. .. ;~ N ll'l .-I ..... N ... \0 Ln In 0 .... 0'\ l" .,. ltl M l" CXI M CO .-I 0 t"II .... co .-l N .-I N <I' .,. f"- P"t It') T~~ .. ~~ .-4 ~ ...., I :s 0 .-I .-I 0 ,...1 .... 0 "" 0 "" 0 0 c:o Ln ~~ :i~ 0 0 0 l' ~ .... 0 CI'I 0 c:o 0 0 \0 l"'- f'" C In Ln CXI \0 "" 0 C a'I 0 lfl M .,. .. .. .. .. .. .. .. .. .. .. .. .. .. .. N In .-I ..... t"- .-I \0 10 Ltl 0 .-I 0'\ r-- qo Ifl ~I-l : i M r"- r-- M c:::l .-I 0 t"II ~ c:o .-I N 1""1 N '<1' or:l' f' .... lfl O~ .. 1""'1 i ~ ~ ~ ;~! 10 0 a'I a'I $ co a. a'I I""- M 0 M 0 M .,. 0 .-I a. en """ 0 In \0 N \0 to 0 0 N 0 1""'1 0\ 0 N N \0 CO 0 M ~ .,. o::r N 0 M a'I 0 N .-I N a'I or:l' M .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. \0 0 .-I f"- 0'\ I""- M 10 t"- O C\ C\ M M CO aI Q I .-I 0 r"- eo Ln a. 10 .... N C'I 0 tJ ~~~ .-4 N '<1' M N .... .-4 In .. ; ~ ~ .-I ~ I I I w I ~ I ! I ~ I I ~ M ~ \0 N ~ . ~ ~ ~ ~ ~ m ~ ~ ~ ~ i i ~ g ~ ~ I . es I-i tI') ~ N \0 1""'1 ~ 0 N .,. \0 .-I t"- 0\ r-- .... N M N .... \0 0 ~ 0 0 0 0 .... .... M 0 .-I 0 N 0 N N N M "It o::r 10 M M "It .,. "" o::r 'o:l' Ln Lt'I \0 \0 t"- t"- l""- I' t"- I" r"- r-- M M "It "" "" ~ '<1' Il'l Il'l \0 \0 l' l"- I' I' l' I' t' r-- -25- . . EXHIBIT III PAGE it4 1l << 1l . <<. 0 . ...,.. Ll'l . tt'I. co.. .-l 8 . o. N 1l N" 0"" Q'\ .. co. co .. C:O.. Nil.. Q'\ ! .. .. ..... .. .. ... ..... 1"'1 ltl .. N" 0'1 .. 0\" \D" ., I 0\ .. M4l .. .. N.... .. .-l.. .. .. """.... 0 .. .... .. .. ...... 0\ .. ...,... .. .. o:r.... C\ << .. .. .. ... r-j << 4l .. .. ... C .. 4l ~ 0 0 .. .. 8 .. .. 0 0 .. .. .... .. .. 0 0 .. .. .... 0 .. . 0 0 << 4l .... 0 .. .. 9 ? << .. ... I .. .. J .. . ... 0 .. .. M ~ ~ .. .. .... i co .. .. 0 . .. .... r-- .. .. co CD co .. .. ... ~ .. . ~ CD co .. . .... .. .. I ~ .. ... .... << .. 0 .. .. ... 4l . 0 . . ... .. .. 0 .. . ... ~ .. .. 0 0 .. .. ... .. .. 0 9 .. .. <<<< .. .. I .. .. ... M .. .. M M M .. .. .. \D .. .. \D \0 \D .. .. ..<< N il .. 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EXHIBIT IV PAGE #1 Capital Program Category Budget Summary CO!'A.MC~ I TY ;");D ::EVELCPME:;-: :::C.:-~~C?1: c: Fundi PrOject Number PrOject Trtle 1990-91 Budget GE~lERAL F'C'ND 262-21191-8919-99039 262-20091-8900-99254 266-20691-8915-99043 Accessibility Projects Youth Center Design Geographic Information system $ 100,000 35,000 205,iOO Fund Subtotal $ 340,700 GENERA~ - HOUSING MITIGATION 264-21391-8920-99234 264-25791-8920-99235 City Housing Trust Fund - Mitigation $ City Housing Trust Fund - inclusionary 484,349 576,129 Fund Subtotal $ 1,060,478 , REDEVELOPMENT FUND 264-21891-8920-99049 Citywide Housing Acquisition and Rehab $ 127,319 264-20991-8920-99049 Citywide Housing Acquisition and Rehab 88,024 264-22891-8920-99049 Citywide Housing Acquisition and Rehab 226,531 264-2299l-8920-99049 Citywide Housing Acquisition and Rehab 83,735 263-20091-8900-99271 Playground Equipment - O.P. Beach Park 90,000 263-20091-8900-99272 siqnage - O.P. Beach Park l70,OOO ----------- Fund Subtotal $ 785,609 CDBG FUND 264-20791-8920-99047 Pico Neighborhood Housing Trust Fund $ 309,800 Fund Subtotal $ 309,800 -33- Capital Program Catelry Project Highlights . EXHIBIT IV PAGE #2 COMMUNITY AND ECONOMIC DEVELOPMENT GESERAL 262-99039 Accessibil~ty Projects - Mod~ficat~ons to var~ous publicly-owned s"tr'..lc~ures as a part of the C~ ty IS Mul t~-Year Barr~er Removal Program and in order to comply with the office of Revenue Sharlng1s requlrements for accesslbillty. 262 -992.5.. Youth Center Design - A comprehensive assessment of poss~ble project sites throughout the City for the development of the Santa Monica Youth Center. It is anticipated that at the end of the fiscal year a conclusion should be reached as to the feasibil~ty of the project. 2. E6-S9043 Geographic Information system - As a continuation of the F~ 1989-90 permit tracking system efforts, install and implement a Geographic Informatlon System to allow address- based database retr~eval and automated mapplng. The introduction of GIS technology wlll reduce staff tlme in performing routine tasks and greatly improve the City's ability to track and retrieve geographlc-based information. GE~ERAL - HO~SING MITIGATION 264-99234 City-wide Housinq Trust Fund - Mitigation - Provide deferred loans to eligible non-profit corporations for the purchase rehabilitation and/or construction of affordable housir throughout the City. These funds represent Office Mitigation Fee developer payments. 264-39235 City Housinq Trust Fund - Inclusionary - Provide deferred loans to eligible non-profit corporations for the purchase, rehabilitation and/or construction of affordable housing throughout the City. These funds represent Inclusionary Housing In-Lieu Fee developer payments. ::<EDEVELOPMENT 264-99049 Citywide Housinq Acquisition and Rehabilitation Provide deferred loans to eligible non-profit corporations for the purchase, rehabilitation, and/or construction of affordable housing throughout the City. ($126,340 of the project amount represents new Vitale-Gilpin settlement funds). 263-99271 Playground Equipment - Ocean Park Beach Park - Funds to purchase playground equipment for desiqnated areas of the Ocean Park Beach Park. 263-99272 Signage - Ocean Park Beach Park - Funds to install directional and ~nformational siqnaqe for the Ocean Park Beach Park. -34- . . PARKING AUTHORITY - FY1989/90 (ESTIMATED ACTUAL) AND FY1990/91 (PROPOSED BUDGET) CONSOLIDATED FINANCIAL INFORMATION FY1989/90 FY1990/91 $ + 1,685,664 + 1,269,989 818,329 - 1,796,710 81,551 $ - 2,696,590 $ 259,063 $ 259,063 + 1,352,200 766,081 140,388 $ - 906,469 $ 704,794 - 6/30/89 Audited Fund Balance. (See Exhibit I) - Estimated Actual FY1989/90 Revenues. (See Exhibit I and II) - Estimated Actual FY1989/90 Operating Expenditures. (See Exhibit III) - Estimated Actual FY1989/90 Capital Improvement Program (CIP) Expendi- tures Previously Approved by the Parking Authority. {See Exhibit IV} - Estimated Actual FY1989/90 Interfund Transfer from the General Fund. (See Exhibit V) - Sub-Total Expenditures. (See Exhibit I) - 6/30/90 Estimated Actual Fund Balance. (See Exhibit I) - 6/30/90 Estimated Actual Fund Balance. (See Exhibit I) - Budgeted Revenues for FY1990/91. (See Exhibit II) - Budgeted Operating Expenditures for FYl990/91. (See Exhibit III) - Budgeted Capital Improvement Program (CIP) Expenditures for FYl990/91. (See Exhibit IV) - Sub-Total Expenditures. (See Exhibit I) - 6/30/91 Budgeted Fund Balance. -35- . . .... ONO ~ 000 ~ <l 0'" 0 i:l ., ... ION tic! ..... 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'"' Q,J~ .c 0 tI:loC .u.cc..+l Q) ,j.J Ul o ::l lll~ III ,j.J<.c o.c +J +J .... .u 0" III - ,.. :: c 0 c 0 - ~ .- ,j.J 0 +J - ::... e~ -,.01 llll..l"CI Ul'O >0 ~1 rc cw.,.oI Q,J .... s..c..'O>.j.J .. :J .... ~ 0 ~ ..:i O">Q > c E l: 0 Q) -= ."""" ~...... MIIl'O -- ~ l- 0.:: = l.. ... O~ <: rc tn.... .... ,. Q.Q.I,j.J rc ., '=" .j.J aJ t) to+J :: :: l-< .... J,., tl) Q.l > 0 ..:.: ~'O ~ Q.....t ;.. C t: GlOrc - I.." IC III l: ..... ~ c.. U 0 'oC - I Q.l C' +l ~."", lolt:Jw....+J .... O\j.,j.-l 1Il+J Q.IC'C . - ~ U c.lo.;'O III .cCl :::lE-otO Q) ;.. E-oI"""I Ul I/) ..-.I "0 0 tt:I (,1 o.c C+J QJ ... U.j.J ft:l 1M C; +J ... Q) u c = ;. Ul :::I c: l1 Q,J .,..oj Gl 'tl .1""1 c:: EO'O U - 0 u QJ..-f Q) c.. . :.... tr. +J > Ul Q) - J,., .c Itl s.. 1ll,j,J = +J --t Q,J Q,J III - .c ..... Utl.l M - E 3 0 tJ'CI -' .... tn C1I C c: .... Q) 'C tn >~ 10 1-1 c::: QJ rc'~ Q) ,j.J +J >- +J >ora Ul rc . ~ C +J '-1 +J ... +l l'CI .... .....UI.Q+lc...c INOOttlllln:l OfJIO..-jEUl .clll C+l ..:l .j.JtO"O..-jI-l"O ~ :::I CBrcQ.l < l1l rtl 'C Q.+J Z +J <ClItCl ~ C" t.'l .. 0 g. :E COli) Q,J .,-4 ~ ..... u "",.c Ul tl Q:: .:.: QJ +J QJ .,oj ~ l..lw,j.J tlolJ .... III o QI >,'.-l C ~ c......s..Q > rc ::::. I 0 Z ~ ,.., U"1 .... Ln -46- . . EXHIBIT IV I - PAGE #1 Capital Improvements Program !!!! Budget Summary - 1989-90 1989-90 - 1988-89 ReviSed Estimated 1990-91 - Actual Budget - Expenditure Categones Actual Budget . General 13,091,299 26,937,778 26,937,778 9,743,726 Beach 0 183,862 183,862 0 - Redevelopment 338,759 1,416,206 1,416,206 785,609 CDBG 2,535,732 635,671 635,671 309,800 - Misc. Grants 1,408,346 2,107,192 2,107,192 205,000 Water 2,165,758 5,798,900 5,578,956 115,000 .- Refuse 262,660 1,074,438 1,074,438 661,600 Pier 3,467,350 8,455,584 8,455,584 428,184 Wastewater 258,916 13,183,873 3,500,081 3,641,500 - Auditorium 215,482 1,350,295 1,349,456 288,860 *Airport 137,141 1,728,185 912,990 0 Cemetery 156,490 429,810 429,810 0 Transportation 3,466,981 6,027,694 5,919,906 730,000 Gas Tax 598,962 1,532,546 1,532,546 0 Cable 145,353 104,647 104,647 0 Recreation & Parks 623,404 407,400 t ~. ~!U!~.. 189,800 - Parking Authority 157,156 1,796,710 0 Revenue Sharing 0 48,252 0 ---------- ---------- ..--------- ---.-.------ FUND TOTALS 29,029,789 73,219,043 62,343,913 17,099,079 -., _-=_::z=- -==---- :K-.a._a--=- ---==--- - PROJECTS BY PROGRAM CATEGORY - General Government Community & Economic Development Public Safety Recreation & cultural Municipal Bus Lines Sewer and Water Streets, Traffic control and Parking 1,659,975 2,621,587 521,923 1,594,094 730,000 3,579,000 6,392,500 - PROGRAM TOTALS 17,099,079 _a -~==-- * Amounts represent consolidation of Airport and Airport Special Aviation Funds. ** See attached page for listing of projects. <;:>47- . . FY19S9-90 PARKING AUTHORITY CAPITAL IMPROVEMENT PROJECTS Prolect Account Number Seventh street parking structure Design 77-770-610-20385-8926-99157 Main Street Parking structure Design 77-770-610-22587-8926-99158 Pier Parking structure Miscellaneous Costs 77-770-610-28590-8926-99216 3rd street Senior Housing 77-770-610-29790-8926-99231 pier Parking Structure Design 77-770-610-22687-8926-99160 Traffic Management System 77-770-416-29590-8918-99211 Total -48- EXHIBIT IV PAGE #-2 Amount $ 112,500 239,940 89,000 950,000 329,270 76,000 $1,796,710 - 00 s:: CO 0-.-\ ..-\ tIl +J -.-\ nj ::- 1-1''-\ QJCl ........ O+J s:: :;! ~I~ ~I:a o QJ o..Q - r-I 0'1 0- M'O QJ \0 ~ o QJ ::- I 0 U ~o '8 ...... .-I O}..j G) I'p., 0- E-t I:l:: o p.. ~tQ ~~ o ~E-t t),:t: i~ OH IZ4 r:a::1:&l ~t) P4:Z; ;:~ 10 olZ4 C7'11:l:: Cl'II:&l .-ip.. . . tIl UlI s::: CM . . 0 0..-1 "-' tI.l -.-\ ~ -.-\ n:I 1-1 s:: r-I .J.JO .J.J>O IV ..... I'd ltln:lll-l I=l n:I .j.JQ.I +J IV 0 +J .,-4 0'1 ..-f 11-1 r-l 0 +J QJ o It! 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Provide information about Police Department recruitment advertising in the Gay Press. The Personnel Department utilizes an extensive list of recruitment resources. It is not known whether any of these recruitment resources constitute the Gay Press. Staff will collaborate with the City of West Hollywood to possibly augment the list of recruitment resources to ensure the Gay Press receives the city's notices. Coordinate URN Building Program with historic preservation groups. Building and Safety Division's objective to implement a seismic Safety Strengthening Program for unrein forced masonry (URM) buildings has been modified to involve historic preservation groups in the program planning process. A copy of the revised objective appears on the following pages. Modify TORCA Homeownership Assistance Program budget objec- tive to include development of tax-exempt bond-financed assistance. The Housing Division has modified the TORCA program imple- mentation objective as requested. A copy of the revised objective appears on the following pages. Provide information about transition of tenant/landlord legal counseling from LAFLA to westside Legal services. Detailed information on how the transition will occur has been provided by the Community and Economic Development Department staff. That information is included on the following pages. Revise division description page for Economic Development Division. The Economic Development Division's description now includes more information about the Division's property/project management functions. A copy of the Division's revised descrlption appears on the following pages. Provide new budget objective to analyze how to assist existing businesses/business areas in the city. The Economic Development Division staff has prepared the requested new objective. It appears on the following pages. -50- J - --- . 1Il ~ ~ -- :IE: 0 -- - lo:C -- QJ 1Il ::E: I 4-1 tr' -- - a:l C ~ I tf.l -~ -- 't:l ~ 'tl ......l -- C -~ C l'J ::l .a z -- s:: >t 0 ...-t ~ 'tl s:: tf.l .....c 0 -..-t 00 .c:e ;::I I:: l'/j . -- CO 0 e I:: t-:l ..-t Itl 00 "d......l -..-/ Qlt:l. +J :> u I::...-t ~r-4 p::; tJ'Il-ibl '+-I <llICl 0<<1 I'Ll s:: 0 s:: l-l '+-I til O"l ~::;- ~I-i t!J 'r-! ... -r-! Q) Itl C I-i C ~ CO) < CU'tlU ... -r-! 0) -r-! Q) O'C: -..-/ c: Z c:. Q) r-t -.-t m ~U ~O .-I Cll 0) 0) ~ Itl ~'r-! \i.-l ......l -..-t ......l .,-i Q) S ~t!J ...-i -,-i ;::111-1 r-4 - r-! 11-1 -,-i 4-1 > .j.J I:: t:l.ClLtlO r-4 ::111-1 ;::111-1 OJ I-i ::l (]) < 0:10 0:10 Cll[ ..c o+.) () OJ Il'I s:: -..-/ Cl ...-ill-l 0 5 0 -,-i 0 ~ III C O+J s:: III 0 11-11:: 0 -..-t U 0) I-i "'0 III -r-! a ~ l'J e lll'..-t >. J:: Q) +.l is t) Q) .!<O)+J I-i ctlr-i t) 0 'OJ '..-i ...-i ,.,...c: -r-! 0 ::l ~ s:: CJ ~ e~ ctl.j.JU 11-1 III "0 ::l 0 S 1-1 0) =' n >. ::&:>. "OI-i~ ..... 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M E M 0 RAN D 0 M community and Neighborhood services Division DEPARTMENT OF COMMUNITY AND ECONOHIC DEVELOPMENT CITY OF SANTA MONICA DATE: June 11, 1990 FROM: Lynne C. Barrette, Assistant City Manager ~peggy Curran, Director of C/ED Transition Funding for LAFLA and Westside Legal Services TO: SUBJECT: The enclosed information outlines the staff recommendation and progress to date on the transit~on of funding from the Legal Ald Foundation's (LAFLA) Westside Tenant/Landlord Offlce to Westside Legal Services in Santa Monica. This information was requested by David Finkel at the council study session last Monday. In an Information Item to Council on May 25,1990, staff set forth lts recommendation (excerpt attached) which recommends two month funding for LAFLA to close its santa Monica office with Westslde Legal Services fully operational to replace LAFLA by September 1, 1990_ The status of the planning for this transition is attached in a letter from staff of LAFIA to the executive director of Wests ide Legal Services~ If you have any questions, please contact Julie Rusk. cc: Barbara stinchfield Mike Dennis Attachments JR:legal -53- . . EXCERPT PROM INFORMATION ITEM TO CITY COUNCIL -- HAY 25, 1990 FUNDING RECOMHENDATIONS POR FY90-91 LEGAL AID FOUNDATION OF LOS ANGELES (LAPLA) Recommended for funding ($11,090) Program Description: It is recommended that the City continue to fund LAFLA for a two month period while the agency begins to close-out and transition active cases to Wests ide Legal Serv ices. LAFLA has agreed to the specified program requirements listed below. Funding Mechanism: Two month close-out grant with transition to Westside Legal Services to be complete by September ~, 1990. Program Requirements: Proposed requirements for 1990-91 funding include: (1) continuation of all existing landlord-tenant servl.ces to new and existing clients during the month of July, (2) inform all clients of the closing of LAFLA's Santa Monica office on August 31, 1990, (3) tranfer all appropriate active cases to Wests ide Legal Services in August, (4) continue to work with Westside Legal Services to ensure a smooth transition. DSTSIOS LEGAL SERVICES OfLS) General Program: Recommended for funding ($123,350) Program Description: Organization requests funds ($123,350) to provide legal assistance to low- and no-income residents of Santa Monica. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) continued level of service to Santa Monica persons that is commensurate with the level of city funding, (2) agency is to receive and utilize a management incentive grant to help build and strenghten the administrative and fiscal capacity of the agency (management incentive grant level to be negotiated), (3) to develop -54- . . and implement a transition plan with LAFLA (see Tenant/Landlord section)_ TENANT/LANDLORD: RecQmmended for fundinq ($55,452) Program Description: To develop and implement a transitl.on strategy with LAFLA (approved by City staff) so that by September 1, 1990 WLS will assume full responsibility for LAFLA off ice cases and program scope. workplan goals will be negotl.ated which, at a minimum, will be commensurate with the FY89-90 levels of service to Santa Monica persons by the LAFLA office. For additional requirements, see General Program requirements. JR:laflawls -55- ~ . . LEGAL AI'FOUNDATION OF LOS ANGELES PRIVATE ATTORNEY INVOLVEMENT PROGRAM J 636 WEST B-- STREE~ . SLJITE 205 · LOS ANGELES CALIF'ORNIA 900 17 . <21_ r'la y 16 I 1.. 9 9 0 WlS! lfitk ~ E:'e:1.a Pepp, Esq. Dlrector, Westslde Legal Serv~ces 612 Co:orado Avenue, SUlte 107 Santa Monlca, Cal~fornla 90401"90 MAY 2} :~8 :58 Dear Elena: CJ IT G, ~ .', ' ~ - 1. '. "" - ... ......11 - H ::'hlS letter memoriallze&~ i.~o~~~~ reached at O'..i.r ~eetlng of May 2, 1990, regardlng the transltlon between LAFLA and Westslde due to the closlng of LAFLA's Santa Mon1ca offlce_ We assumed that the Clty Councll wlll approve ltS Staff's recommendatlon to fund LAFLA's Santa Monlca off1ce for an add~tlonal two months, untll August 31, 1990, for a transltlonal perlod to transfer serVlce dellvery of landlord-tenant cases from ~AFLA to Westslde. Glven that assumption, our plan 1S as follows: (1) The LAFLA office wlll contlnue bUSlness as usual through June 30, 1990. (2) For the month of July, 1990, LAFLA staff wlll cont1nue to provlde all currently eXlstlng landlord-tenant serV1ces to ~ew and eXlstlng cllents. Cllents w~ll be lnformed that thelr cases wlll be transferred to Westslde once LAFLAts offlce lS closed. Before retainlng a case for representatlon LAFLA staff wlll contact Westside staff to make sure that no confl~cts exist, and that there is no other reason to decl~ne representation. We agreed that LAFLA and Westside have slmllar crlterla for case acceptance for representation, i.e., the client must have a mer~tor~ous defense, the money to pay the back rent, and a tenancy ~nterest worth protecting (what Westside calls the "other equJ.tlestf). (3) WestS1de expects to have an attorney ~n place by August 1, 1990 to assume respons~b~llty for landlord-tenant serv~ce prOV1SJ.on. Westsldets staff will do Joint intake wlth LAFLA staff for the month of August, 1990, at a s~te to be arranged. (4) Wests~de agrees to take over all of LAFLAts open cases as of August 31, 1990. The month of August wlll be used to cransfer these cases to Westside, with the goals of m~nlmlz1ng d~sruptJ.on to cl1ents, and prov~ding Westside with the max~mum amount of factual baCkground and legal theory ~n each case. -56- . . ~e~~e~ ~8 E:ena ?opp ':a ~.' :. 6, 1990 - -. :age .:. is) LAFLAls PAl staff wll1 assume prlmary responslbll1ty :cr develcplng the Jo~nt afflrmatlve proJect wlth the Santa ~O~l~a Clty Attor~eyts off~ce, Westslde, and Paul, Hast~ngs, :ar.o:sky and Walker. t6) Westslde wll1 assume responslbl11ty for developlng the U~lawful ~etalner ProJect dlscussed wlth Paul, Hastlngs. (7) I wl1l arrange meetlngs between Wests~de staff, my 8fflce, and varlOUS lndlvlduals and communlty groups to :acl11tate exchange of lnformatlon about the transltlon from LAFLA to Westslde, and to help westslde staff galn f~111arity wlth the Santa Monlca communlty. These meetlngs wll1 lnclude Rent Control Board personnel Communlty Groups and Nelghborhood Organlzatlons The Presldlng Judge of the Santa Monlca Munlcipal Court (8) I wl1l do a tralning, or arrange a tralnlng for Wests~de staff on Rent Control Board procedures, and Unlawful ~etalner substance and practlce. If your recollection of our agreement differs from mlne in ar.y materlal way, or you have thought of other ltems we falled to conslder, please let me know lmmedlately. Thank you for your wllllngness to work together cooperatlvely to make thlS transltlon as smooth as possible for our cllent communlty. I am su=e we can m~nimlze the disrupt~on by maximum commun~cation. Very truly yours, Barbara Greenstein cc: Kathy Krause Jul~e Rusk .. Jul~e Johnson Bob Myers M~chael Tarbet Jack Schwartz -57- . . DIVISION DESCRIPTION 15-200-263 The Economic Development Division is responsible for implementing the economic and redevelopment programs for the City. The Division assists other city departments and divisions in reviewing, evaluating, and making recommendations on real estate, financing, planning, and development projects in the city. The Division has lead responsibility for the on-going revitalization of the Bayside District in Downtown Santa Monica and for City-sponsored development projects such as the development of ground floor retail space in the Downtown parking structures, the management of the Main Library Expansion Project, and the lead responsibility for the management of city-owned properties. The Division manages or assists in managing property and leases at 612 Colorado Avenue, Ken Edwards Center, parking structure retail spaces, Thlrd street Promenade pavilions, and public rights-at-way such as outdoor dining encroachments and vending carts. Included in this responsibility is the establishment of appropriate lease rates and access rights, negotiation of easement and license agreements, development of outdoor dining guidelines and determination of appropriate tenant mix. As managers of City-owned property, the Division negotiates and executes all lease agreements and any subsequent modifications and amendments, and determines and oversees necessary tenant improvements. The Division is responsible for the daily operations of the Santa Monica Redevelopment Agency and its two designated projects -- the Downtown Redevelopment Project consisting of the Santa Monica Place shopping mall and the Ocean Park Redevelopment Project consisting of residential apartment, condominiuml and senior housing units, a public park, and adjacent beach improvements. The Division serves as the city's staff liaison of the Bayside District corporation (BDC) and assists the BDC in the implementation of the BDe's working plan. Division staff administers the operation of the Third Street Promenade and Downtown Assessment District and the Operations and Maintenance Fee, reviews and evaluates individual assessments and fees as needed, and recommends adjustments and modifications as necessary_ -58- +J a Ql J:l o r-i Ql > Ql CI .J,J -..-I C ;::l S S o u ~ Pi ~5 ~~ Olic ~ 13:;+ 11'3 PoI~ > "loot OIE-t 10 011'3 ::~ "0 ~ :> H Eo! 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'0 ~l: mus a (]) (]) J..I 0 0 tile J.4<VS:: 0 0'P.l c..J:lO CO QI 0 C'l ...-1....-1 J.4 >.OJ C +JQl ....-I ...-1 <V> ..c::....-IJ.-i > Ql (]) .. +J n:I OJ 0 El "C 0 -,-4 -rot .j.J J.4 .j.J):On:l c.. \i.-lt) QlQl El 0-.-\ Ql +J c.. I-l .""" liEl ..0 U 1Il O"l Q) 0 Itl Ql .~ J.4 .-IC'O+J OlllO ::l0r-iS:: -+JOJII-I '00::30>. III CVQlOtJ+'lIlllllll .r:: ~ 'ri OJ CV <lJ o III I-l e 0 c.""" Ul 1Il 1Il n:I ::3 C'.-4 tJI ::l O"l.-i liEl n:I 1Il <lJ J.4uc:::sa~:::l+J n:I m.rot 0" 0 "C.Q n:I r-I 'I"'l +' QI U s:: I-l. ::::t "tl CD)..c .,-4 >. +' tIl O"l (]) flI.c:+JlIl(]) Ql 0 I:i s:: III .... CI) I-l .j.J .,-4 III tIl U 0. m l4-.Iltl(])Ul OQl ..c:: :>. 0 +' C ::l Olr-l C tIl .j.J l:'.-f U C OJ...-I ..-1 """ Ql'.-I Ul III 0 > flI r-1ClIlltl:::S-.-IliElO)=, .c::SOS..Q"OI'Il'O..Q IdliElo. "-'liEll-I lIlO::l- - - rzJUll4ltl .Q U N -59- . 1-1 (]) O"l ttI s:: n:I ::E: .jJ C Ql '0 I liEl Ql l:l III .c: ...-1 III III Q).,-i 0 Ulr-l+J tJ),Q ,:C/ljtll +J+J +JtI.ll-l .,-4 Ql 0 11-1 \i.-I CV,Cl+-I s:: ~ Ql Ql',.-l a:l~)..c ...... lI-IoXQl. o SoI..c:: III O+JO) S:::J ...-1 o O)+J '..-1 n +' '.-1 tIlllllU> C n:I C'r-! It! Ql.rot +J Q., Sol "0 U ></ljl-ln:l Ql 0 '0011-1 J..I CV U 0 O.j.l Ol-ltll C Q.I Ql 1Il Qr-I.j.JOJ .,...j Q) +J s:: +JUlQlOJ ttI ..0> Q.I 1-1 ...-1 1-100+-1 U II-l +' U (l) ClIlUlII-I .r-! +' .j.J 11-1 U U (]) +J ..-1 ..-f I/) ~ I-l Q) ...-1 .j.J +J > flI {/] III 0 Ul .-I'r-i 1-1 oe:C. CI '0 0... M . . Modify aquarium budget objective to include public input and project decision steps. The aquarium objective has been revised as requested. The revised version appears on the following pages. Provide information about cost and distribution of existing city newsletters. Information about existing newsletters has been compiled and appears on the following pages. Provide new budget objective to analyze the impacts of providing employee benefits to ~nmarried domestic partners. The requested new objective has been prepared and appears on the following pages. Provide new budget objective concerning enhanced comm~nica- tion with the public. The fOllowing objective will be added in the City Manager's Office budget: continue implementation of the Service Leadership program throughout the organization including emphasis on communication of issues facing the city to employees as well as the public. Indicate how to increase interaction between PEN and CityTV services. The Public Electronic Network provides listings of Cable Television program schedules and special events, public lnformation about cable offerings and an on-line interactive conference and electronic mail facility for citizens to dlSCUSS directions for cable use and programming. In turn, cable television provides video presentations for promotion and information about PEN registration, concepts, purpose of use, etc. Planning is underway for PEN video tapes, cable tutorials and training sessions. staff will seek additional means to coordinate and integrate the various tools used by the City to communicate with the public. Provide new budget objective to train city staff concerning dealing with/respecting the sexual preference of others. A new objective dealing with this and other issues has been developed and appears on the following pages. -60- --- . ~ +J tj ~ -- I'Cl :IE: tI) -- I'( +J QI -- s:: ..c::: :IE: QI QI+.J -- a .c ~ . . +Jlj...j -- 0 0 tj r-I tJ"l -- Q) !::..c::: c > -.-I +J -- Q) +J~ Z I 0 .,J.Jo -- - .,-j c 0 I U ~'t:l -r-l tI) I E CIl QI - 0 p...JJ I'( I es:: <<:l -- 00 ttlO t-J Uor-! .....0 ~lI.I S::r-l -.-I QI +J> f;ir-l . . . s::.r-! ~CIl p:: s:: s:: C 0)0 o U ~ ..-1 .,-4 .roi E........ o J..i t!) 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C ...... ..... ..... ~ '0 Q) ~ tIl n:l to .c= Q) +J k 't1 tIl '0 a n:l It1 )...j Q) 01' ..Q 0"0 )..IQ) 0 o.....-j +J ~ tI'l...... . W J::+J l:J'l (ll -.-4C s:: :::l s:: OJ -.-I U) .r-l 'tl s:: (/) m..... .,-i ...-j J./ tcl +J(/) S.../ Q) IV +l s:: . ~::l ..... j:! ~(/) +l ~e .rot tIl 0 +J ...-j ==' QJtyl s:: 't1 4-'0 (1)(1) C Q) J.I "O'c 0 Clo.. H.J...l () r-l N M -64- . . provide information on whether a fire false alarm ordinance is needed in santa Monica. At this time, the Fire Department does not believe that the fire false alarm problem warrants the development of an ordinance. However, the Fire Department will begin a slx-month study July 1, 1990, to determine if the number of fire false alarms is increasing and the effect they have on daily operations. provide information about creation of a seniors' (crisis) hotline. Details of the proposal to create a seniors' (crisis) hotline have not been finalized as the hotline is only one part of an extensive plan to provide seniors with enhanced information and referral services. The complete plan will be described in a separate staff report which will be provided to council subsequent to adoption of the Budget. Provide a new budget objective to explore how the City can cooperate with the school and college district to develop additional public parkS and playing fields. The requested new objective has been prepared and appears on the following pages. Provide information on why it is necessary to contract out for beach parking lot, beach lifeguard and street tree trimming services. The Cultural and Recreation Services Department staff has provided the following information. The County's current Santa Monica Beach lifeguard service operating costs, inclUding salaries and wages is approximately $1.6 million. The City's 1990-91 payment to the county for lifeguard services, at 34.5% of gross beach revenue, is estimated at $1.1 million. The savings to the City reflects the fact that the Beach is a regional resource, and there is an appropriate share of the cost for the County of Los Angeles to bear. Further, recent analyses of the costs for the City to assume lifeguard services showed that the County's economy of scale results in a more cost-effective provision of the operation. The costs of city staffing of the beach parking lots, as of the last official year of direct city operation, was approximately $350,000 for salaries and wages, and an additional $56,000 for other operating expenses. The City receives approximately the same revenue under the contract with EPI as ~t did when operating the lots directly. Yet, over $400,000 in annual operating costs are not incurred. -65- . . It is more cost-effective to contract for certain tree trimming services when specialized knowledge and equipment is required and the number of trees involved is relatively small. If this work were to be done in-house, we would have to obtain specially-trained personnel and specialized equipment resources which would be underutilized during much of the remaining year. Indicate how to improve the Beachfront cleaning program. One conceivable means by which the Beachfront cleaning program could be improved is to obtain finer mesh moving screens/belts for the "sanitizer" (a machine which is dragged along the beach and which sifts debris out of sand). This would allow the device to sift out many of the relatively small pieces of styrofoam, glass, etc. which are now left in the wake of the machine. Unfortunately, a finer mesh screen is not currently available for the relatively large sanitizer which is presently in use at the beach. This means that either a custom screen/belt or a new sanitizer (one which may not cover as large an area per hour of use as the existing unit does) would be needed. Acquisition of a custom screen/belt for the existing sanitizer or a new sanitizer could cost approximately $60,000. Indicate how to improve the cleanliness of the Boardwalk area. Both the Beachfront and the Boardwalk areas could benefit from more manpower being devoted to their upkeep. City staff are currently re-evaluating both Beach and Park needs and will be making specific recommendations to Council at a later date. The Cultural and Recreation Services Department staff reports, however, that one means of enhancement could be: 1} Increasing the Beach Maintenance Division's "Overtime" Budget appropriation from $29,572 to $52,530; 2) Increasing the Beach Maintenance Division's "Temporary Employees" Budget appropriation from $190,225 to $352,092; These appropriation increases would double the number of months (from 3 to 6) that the Beach Maintenance Division's "Summer Clean-Up Work Schedule" would be in effect. Normally, the summer schedule is mid-June to mid-September_ These appropriation increases cannot be financed from the Beach Fund. If they are implemented, they will need to be financed by the General Fund. -66- tj . [(J :IE: IV "t:I4J < . Q)-.-I -.-I m lIE: . <1-1 -.-I r-I ~ C 0 PO tJ ..c: ~ 0 0 . .Qm -.-I :z; ...-t.J.J It! It! 0 ::E: I m m l'tI'O OM Ie( l:: -roi Q) 0 S::..-I tJ . ~ ..-1 011-1 J..l [(J ::E:O\ '0 Q) "C Q) 't:I '0 -.-I l:: IV s:: CD s:: e :> l'tIS:: It! C C It!e C It! 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O.Q r:c: ~ '0 1Il .j..I ~ Q) ltI Z. o.r-I .-l '0 ......t Pi ..c:Ul ~ Ul::l It! (ll 1Il It! rJ~ 4J ~g Vl 1Il Ul C'l+J "C ~ o ro l'tl C'..-I Q) s:: :::.::; P.,(J) .c ...-1 0.. ZPi H ltl ~ m..c: 01-1 0- 'Oltl ~~ 0 0 0 1-1 ltl C U r-l+J ~ ..c: ..-l 0.. ltI ...-1 o..u +J..c: (ll II-lN O~ )(..-1 .f'"i ~ Q.,r-l c... 0\ ~ ~I-l ); rJl O.Q 0 +'......... l:C:+ +J 1Il'O r-l '..-1 r-l -.-/ r-I J;Ll .. tI) +'It!r-l IV rJl Q) EiO'l ~~ ril-.-/ (l) Q) Q) > ro > ..0 > :>0 Q) 1-1',-4 Q)Q) Q) ::ll4-l .-IH H :E:ltlll-l Oli-l 0 [1)0 C71E-i E-t.-l It) UO o~ rilO C71t':) @.g O\~ "'0 om ,....j N M ..,. -67- . . Indicate how to improve the grass areas at Lincoln and palisades parks. Currently, $250,000 is included in the Proposed capital Improvements Program Budget for the re-sodding of worn turf areas, and the replacement of irrigation system heads at Palisades Park. $30,000 is in the proposed elP Budget for re-sodding and sprinkler head replacement at Lincoln Park. Provide information about deployment of Park Rangers at Palisades Park. Present Park Ranger coverage at Palisades Park consists of one Park Ranger seven days a week, 9:00 a.m. to 6:00 p.m., and one additional as-needed Park Ranger (for a total of two) on the weekends, 9:00 a.m. to 6:00 p.m., throughout the year including the summer months (June 15 - September 15). The FY1990-91 Proposed Budget would increase the Park Rangers at Palisades Park to two on Monday through Friday throughout the year and three on weekends and summer months. Addition- ally, the period of coverage would be expanded to include the hours between 6:00 p.m. and 10:00 p.m. daily. The park will be divided into different areas and a Park Ranger will be assigned to patrol each area. On weekends and during the summer months, the park will be divided into three areas. The Park Rangers will rotate these areas throughout the day. Indicate how to increase the number of bicycle racks at the beach and throughout tbe city. More than $50,000 in remaining South Bay Bike Trail funds should be available as of July 1, 1990 for the addition of bicycle racks along the beach bike path. Approximately $22,000 in interest earnings on SCAG Bikeway Project funds currently held by the City should be available as of July 1, 1990 for installation of additional bicycle racks in other parts of the city. The cultural and Recreation services Department staff will work cooperatively with the General services Department's Traffic Engineering Division staff to plan and install additional racks in high bicycle use areas. provide information on how to establish a citywide festival planning and coordination function. An event "Calendaring Committee" has been formed to share information about and coordinate plans for major public events to be held in Santa Monica. -68- . . The Calendaring Committee membership includes representatives of: a) Cultural and Recreation Services Department's Administrative staff; b) the Civic Auditorium staff; c) the Pier Management Division and Pier Restoration Corporation staffs; d) the Bayside District corporation staff: e) the Convention and Visitor's Bureau; and f} the Main Street Merchant Association. Provide information on what has been done to improve safety of libraries, particularly for school children, and plans for informing middle schools about the improvements. In the past year, Library staff has taken several steps to lnsure the safety and comfort of all Library users, particularly young people visiting the Library. Public restrooms have been renovated, an additional Library Inspector position was added at mid-year and arrangements are being made for additional training of Library Inspectors by the Police Department. Library Inspectors now patrol the Library on regular rounds lncluding twice an hour in the public restrooms. Library rules and regulations are vigorously enforced and Inspectors have received outstanding backup support from the Police Department. The entire Library staff, and most particularly the Children's Divis10n staff is seriously committed to providing a safe environment for children while they are in the Library. The Children's Division always has an experienced Children's Librarian or Library Assistant on duty who is alert to the children's requests whether they be for Library materials or for help in emergencies. The head of Children's Services, Ami Kirby, will send a letter to Mr. Jerold Kantor, Principal of John Adams Middle School and to Mrs. Ilene Straus, Principal of Lincoln Middle School discussing the Library'S efforts to promote a clean and safe environment for Santa Monica's young people. -69- . . Provide costs of and space availability for additional microform and CD-ROM Reader machines. Presently, additional microform and CD-ROM equipment is being added on a replacement basis. Because of space limitations the Library can only replace or upgrade current equipment. At least one microform reader/printer is being upgraded per year. In the current fiscal year's budget, staff has purchased a Fuji reader/printer for $9,000. The Library currently offers two different CD-ROM products. One is Info Trac, an index to periodicals and the other is the National Newspaper Index: an index to the Los Angeles Times and the New York Times, the Christian Science Monitor, the Washinqton Post, and the Wall street Journal. Again, space and cost are a factor in adding this technology. For example, the cost of two subscriptions to Info Trac and one subscription to National Newspaper Index is $12,000. Dur1ng FY1990-91, Library staff plans to do an in-depth strategic plan for the Library in anticipation of the Library expansion. At that time, staff will develop a plan for the long-range acquisition of micro and CD-ROM technology. Indicate whether revenues from video rentals cover associated rental costs. The Library contracts with professional media services to lease a small number of popular current release videos at no cost to the Library. In fact, there is actually some small amount of revenue generated because under the terms of the contract, the Library receives 20% of the fee charge for video rental. For the FY1989-90 year-to-date, the Library has received $2,493. Under the current plan, the Library leases 107 videos or 5% of the total video collection. Staff thinks of the popular video much in the way we think of bestselling books... as a high-demand collection. Staff feels that individuals often come into the Library just for the video service and then become committed Library users, taking advantage of the rest of the video and book collection as well as the information services of the Library. Staff believes this is a cost-effective strategy to encourage usage in the community. -70- , . . Provide information about possibility of transferring films to video cassette. staff investigated transferring film to video, however, decided against doing it for two reasons. First, it is not cost effective. Many 16mm film vendors will sell a video copy along with a 16mm print at a substantially reduced price. The second consideration was quality. A great deal of image resolution is lost in the transfer process. Indicate how library music collection could be enhanced (listening booths, earphones, etc.). Due to space limitations and cost factors, the Library has decided not to invest in listening stations for music in the Library. In the past, Santa Monica Library offered such a service but maintenance and supervision was so problematic that the decision was made to eliminate the service. In the future, instead of music and audio listening stations, staff would rather invest in the establishment of a technology center that would offer public access computers. Included would be a software library with a variety of software programs for public use in the Library. Indicate plans for offering SpaniSh language videos. Staff is currently gather1ng data for the development of a Spanish language video collection. Staff will conduct a needs assessment, draft a collection development and preview policy, identify vendors for Spanish language videos, seek Library Board approval, and submit for subsequent budget approval_ Provide periodic information on how the Library'S video collection is being developed/expanded. The Audiovisual Division of the Santa Monica Library is the fastest growing section of the Library. Circulation increased over 16% while the number of videocassettes available increased by 38%. Plans are underway to develop an-1n-depth collection policy, a Spanish language video collection, and subject lists of videos in the collection. -71- . . The collection emphasizes video series of educational and cultural interest such as the complete plays of Shakespeare, the Universal Video Yearbook, and a number of the PBS special series including documentaries and Masterpiece Theatre programs. One area of video specialty that staff continues to develop is that of classic foreign films to complement our outstanding collection of American classic films of the 1930's - 1950's. Staff will send Councilmembers a current listing of videos in the collection and plan to send periodic updates on developments in the Audiovisual Division. Provide information on plans to publicize noise/safety enforcement efforts in Seascape and separate Airport newsletter. Airport staff will include an appropriate article in Seascape for the late Summer or Fall edition. A separate Airport newsletter is planned for the Fall. Provide a new budget objective to identify ways to facilitate vanpoolinq for Santa Monica companies which will be implementing transportation management programs. The new budget objective has been created and appears on the following page_ Provide new budget objective which deals with waste minimization in qeneral and which: Examines the potential for requiring waste generation offsets as a condition of new development approval and Covers education of the public in waste minimization techniques. The requested new objective has been prepared and appears on the following pages. Provide status report on the Catch Basin/storm Drain Inlet Cleaning Program. specifically include information pertaining to what the cost would be to maintain all catch basins and storm drains in Santa Monica in a clean condition. The requested report appears on the following pages. -72- . . . l'l:l t) I-J ..-1 J:: :IE: 0 :E: 0< I'Cl :E +l J:: ~ l'l:l tI) I-J C ~ 0 . 0 0 ..-1 % +J >. l'l:l +J 0 $.i -.-I -4J t.l 00 tI1 C -.-I 0 Ql 0< C ..-1 .c:: '.-1 Ul .j.J I-J E .,-4 '0 > C 0< ..-1 -.-I 0 10, III p:; . . . . . QI+l 1-1 r:LI C s:: C ,... . C s:: $.I . ~ . C s:: Q) ~ ...-t ..-1 -.-I ..-1 U'l ..-1 -.-I -.-I U'l .,-t tIJ 'r"! Q) >. 0< 5+l E.j.J E+l Cl C E+J ~+l ClC OS:: ~ E 0 Z '"OtIJ "OU'l 'CI11l l'l:l "OW 'CItIJ I'Cl l'l:l +I r-l ~ <>. <>. <>. . l-I <>. <>. . 1-1 'H 1Il k 0.. .-t 1"""\ 1"""\ 04-18 P""I r-\ .4J8 +)8 :::l l'l:l E . l'l:l . Itt . I'Cl UJ . Id . It! tIl U) l:Q c.. Q) J..i C $.I J:: kC U11i-l J..i s::: 1-1 J:: U1~ tIlll-i Q) 00< Ul< tn< <0 U)< tf.l0< <0 <0 r-i Cl r-l Itl r-l It! ..-1 E t) Ul tIJ .r-I E C $.i It! :;j 0 H ~ ::E: ~ 0'1 tJ'l 0 J:: lI.I 0 +oJ Ul. -r-I . Ql ...$.1 ro Q) ..,u 0 > ......to.. C > U+l ~ -r-I Ul Itl -,-t -.-I 1tSG.l +l QI ~r-l "'0 +l .., lI.I Itt > QI 0 ~ Itl C .. 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J:-4 tJJ.l J./ 0 fI] 0 fI4 0\..-1 > +J cu 'tSJ.I +J ~+ -.-I IE! -4JQ) c.. ..-tel) .&J.c J.lCDII-I +J~ ~ +J 0'0 0 ~ fI) C+J Q)UJ C..:C IJ.lrall ~ m cu ::s r-l ::I mo .cOG) CD > :> Q)+) 'OQ. cu +10 m +I a.. +J m>t ....1-1 H > (/) Cr-I > co m CO'tl 1-1 0 (/) CD+' G\E-t E-t eIU OGJ co CO'.-'I 1-1 C ::IJ..lftS 1-1..... 10 U H~ UJ: Q ::&:'0 Il4ltl ~ C. ~ AitJ OPQ ~ "".., a ""~ ....0 0 N M N M ~ 10 \0 -74- . . GS:SES:BG:JSH June 20, 1990 SUPPLEMENTAL BUDGET INFORMATION ITEM TO: Mayor and City council FROM: City staff SUBJECT: storm Drain Catch Basin Cleaning INTRODUCTION This report provides information requested by City Council regarding the City's catch basin cleaning program. BACKGROUND There are 2,308 catch basins in the city of Santa Monica. The City owns and maintains 824, and the County of Los Angeles owns and maintains 1,484. For FY 1989-90, one two-person crew was budgeted to clean the city's catch basins. In October 1989, a second two- person crew was added in order to enhance Santa Monica's part in the joint 5 point storm drain program with the City of Los A.ngeles/County of Los Angeles designed to prevent debris from entering storm drains and contaminating Santa Monica Bay. The two crews clean approximately 200 catch basins on a monthly bas1S in the downtown and Main Street areas and clean the remaining 624 catch basins four times a year or more frequently if required. It takes an average of 1.5 hours to clean each of the downtown/Main street catch basins and an average of 1.25 hours to clean the other catch basins. The downtown/Main Street catch basins collect more debr1s than other catch basins in the City therefore requiring more -75- . . cleaning time and frequency. The estimated time includes travel to and from the site, equipment set up and removal, and cleaning. Crew hours are snmmarized in the following table: 200 catch basins at 12 times/year @ 1.5 hours = 624 catch basins at 4 times/year @ 1.25 hours = 3,000 3,120 Total required crew hours/year for cleaning: 6,720 Total nnmher of crew working hours per year Less: vacation time, holidays, sick leave = 2,080 = (240) Total available crew working hours per year 1,840 CREW REQUIREMENTS: Total crew hours required = Work hours per crew member 6,720 1,840 = 3.65 FTE Other related duties = . 35 FTE Total Full Time Equivalents Required = 4.00 The Proposed Budget for FY1990-91 reflects sufficient staff resources in the Wastewater Division to continue the cleaning program at the level described above. DISCUSSION The city Council requested that staff explore the possibility of cleaning the county-owned catch basins in addition to the City- owned catch basins. Presently, the County of Los Angeles cleans its catch basins approximately once per year or when a problem is identified. City staff do not believe that the current County cleaning schedule is adequate to control storm drain contamination. staff has contacted the County of Los Angeles Flood Control -76- . . District to discuss the feasibility of having city crews clean the County-owned catch basins. The county is not receptive to this proposal due to potential liability issues, potential loss of quality control, and setting of an improper precedent in allowing other agencies to maintain County facilities. However, they have agreed to more thoroughly review this proposal and will schedule a meeting with the City to discuss the idea in more detail within the next sixty days. In the event that the City did implement a cleaning program for the County, staff has calculated that the additional 1,484 catch basins would take approximately 1.25 crew hours to be cleaned four times a year. This would result in approximately 7,420 crew hours or approximately 4 additional positions. Such an enhanced catch basin cleaning program would require the following budget enhancements: Four (4) as-needed Laborer I Two (2) pick-up trucks Two (2) gas detectors Two (2) blowers Two (2) portable radios $80,000 28,000 2,500 600 3.500 TOTAL $111,100 CONCLUSION Staff will return to Council with further information once the meeting with representatives of the Los Angeles Flood Control District has taken place. Prepared by: stan Scholl, Director of General Services Byron Gaines, Utilities Manager Jean Higbee, Administrative Analyst -77- . . Provide new budget objective for identifying actual and acceptable traffic impacts associated with new developments. The requested objective has been prepared and appears on the following pages. provide new budget objective investigating establishment of differential parking time limits for the meters in the Downtown area. The requested objective has been prepared and appears on the following pages. 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Q~ r:r:l C\r, 2 Cl'>lI) 0-10 0 N r-l N M ..,. -81- ---- . . ~ RESOLUTION NO. 8045(CCS) (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REVISING THE WATER CONSTRUCTION AND CONNECTION FEE WHEREAS, the City Council may establish, amend, or revise from time to time by resolution the fee to be charged for any water construction and connection pursuant to section 7206 of the Santa Monica Municipal Code: and WHEREAS, the City desires to establish fees that recover the cost of increased demand on the water system, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The fee for water construction and connections to the water system shall be as follows: Meter Size Initial Connection Fee 3/4" $ 505 1'" 840 1-1/2" 1,680 2" 2,520 3" 4,200 4" 9,240 4" Detector check 9,240 6" 14,280 6" Detector check 14,280 8" 27,720 8" Detector check 27,720 10" 44,520 10" Detector check 44,520 The Director of General Services shall have the authority to set any fee not covered by the above list. . . SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: 'to "....." ~ ft..,.~~~;' ; () ROBERT MYERS city Attorney . . Adopted and approved this 26th day of June, 1990. POo-L r; ~ ~ n'- MayOP I hereby certify that the foregoing Resolution No. B045(CCS) was duly adopted by the City council of the City of Santa Monica at a meeting thereof held on June 26th, 1990 by the following Council vote: Ayes: Councilmembers: Abdo, Finkel, Genser, Jennings, Katz, Reed, Mayor Zane Noes: Councilmewers: None Abstain: councilmembers: None Absent: Councilmernbers: None ATTEST: ~_~I .6-\ j /, p ..\ ;~~~/ ASS.\. Ci ty Clerk BEFORE DISTRIBUTION CtltK CONTENT OF ALL FOR CIT4IItERK'S ACTION DISTRIBUTION OF RESOLUTION 41= ?tlV, &~YORDINANCE # Councl1 Meeting Date_ %'/9l' Introduced: Agenda Item 41= t!'C!/~/r-A-11-/-tf -.;t. Adopted: ~~ ~L ~;~ ././ ALWAYS PUBLISH ADOPTED ORDINANCES Was lt amended? ,Yd Cross out Attorney's approval VOTE: Afflrmatlve: Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he slgned, sealed and flled ln Vault. }-C) NEWSPAPER PUBLICATION (Date: ) Department orlginatlng staff report( Laurle Lieberman) Ordlnances only for Attorney ( Claudla Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned 1n document or staff report (certlfied? ) SubJect file (agenda packet) 1 Counter flle 1 Others: (Revlew Alrport Audltorl.Um for departments who need to Parklng Auth. Personnel know) . Buildlng Dept. CIED Plannlng Poll.ce Purchasl.ng Recr/Parks Transportation Finance General Servo Ll.brary Manager Treasurer Flre -4-z~ SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 I - 4 SEND FOUR COPIES OF ALL ORDINANCES TO: 4 Rebecca Garrldo Santa Monlca Municipal Court 1725 Maln Street, Room 118 Santa Monl.ca, CA 90401 Total Coples 3 1 . . ..' " RESOLUTION NO. 8046(CCS) (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REVISING THE CITY'S WATER RATE STRUCTURE WHEREAS, the City Council may establish, amend or revise from time to time by resolution the rate and service charges to be charged to supply water service to any customer, pursuant to section 7200 of the Santa Monica Municipal Code; and WHEREAS, the services of a professional consultant were retained to study the water rate structure required to finance projected operating and capital improvement expenditures, and to propose water rates and service fees which would ensure equity of cost to all users and would provide strong water conservation incentives: and WHEREAS, based on the findings of the study it was determined that a water rate structure comprised of service fees and block rate consumption fees by customer class be established based on the cost of delivering local and imported water, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The bi-monthly fixed service fee for a specific customer class is hereby established as follows: - 1 - . . CUSTOMER CLASS Single Multi Non Meter Size Family Family Residential Fire 5/8"-3/4" $ 8.81 $ 23.15 $ 66.70 $ 8.83 I" 12.33 32.42 93.38 12.36 1-1/2" 15.85 41.68 120.06 15.90 2" 25.54 67.15 193.42 25.61 3" 96.88 254.69 733.67 97.14 4" 123.31 324.16 933.76 123.64 6" 184.96 486.24 1,400.64 185.46 8" 255.42 671.47 1,934.22 256.11 10" 325.88 856.70 2,467.80 326.76 SECTION 2. A two block structure for water consumption shall be established for each customer class. The number of hundred cubic feet (HeF) of water in each block by customer class shall be as follows: customer Class Block 1. Block 2 Single Family Multi Family Non Residential Fire 0-13 HCF 0- 7 HeF per dwelling unit 0-86 HCF 0-12 HCF Over 13 HCF Over 7 HeF per dwelling unit OVer 86 HCF Over 12 HCF SECTION 3. The bi-monthly water rate charged for each hundred cubic feet of water used or any portion thereof is hereby established as follows: Water Charge Power Surcharge Per Hundred Cubic Feet Per Hundred Cubic Feet Block 1 $0.31 $0.19 Block 2 $0.77 0 SECTION 4. The water rate structure established by this Resolution shall be applicable to all water service by the City of Santa Monica Water Division except as otherwise provided in Article VII, Chapter 2 of the Santa Monica Municipal Code. - 2 - . . SECTION 5. The water rate structure as established by this ~ Resolution will be effective on November 1, 1990, or as soon thereafter as administratively feasible. SECTION 6. Resolution Number 6715 (CCS) is hereby repealed as of the effective date of this Resolution. SECTION 7. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: (wr~ ""^ .~- ROBERT M. MYERS City Attorney - 3 - . . Adopted and approved this 26th day of June, 1990. p~ ilCJ.A.e Ma~r I hereby certify that the foregoing Resolution No. 8046(CCS) was duly adopted by the City council of the City of Santa Monica at a meeting thereof held on June 26th, 1990 by the following council vote: Ayes: Councilmembers: Abdo, Finkel, Genser, Jennings, Katz, Reed, Mayor Zane Noes: Councilmembers: None Abstain: Councilmernbers: None Absent: Councilmembers: None ATTEST: I? - ~ ',- j\ },:: -r-i/fttiV1. r. _) -L..y ..A/ ~ "---7. ' . ,"--l./..... ,A..,,,,T cl y Clerk . . RESOLUTION NO. 8044{CCS) (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REVISING FEES CHARGED FOR SANITATION, BIN RENTAL AND BIN ROLL-OUT SERVICES WHEREAS, Municipal Code section 5224 allows monthly fees for general city sanitation services to be set by resolution: and WHEREAS, Municipal Code sections 5220(a) and (b) allow fees for bin rental and roll-out fees to be set by resolution: and WHEREAS, a study has determined that sanitation service fees must be increased in order to recover all City costs for providing sanitation services: and WHEREAS, the fees established by this Resolution are no more than necessary to recover the costs of the services provided, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. Sanitation service fees, as provided for in Municipal Code section 5224, shall be as follows: Type of Service Monthly Charge $16.39 per unit Residential Single Family Multi-Family Apartments, 2-50 units Apartments, 51-100 units Apartments, 100 or more units $ 8.29 per unit $ 7.54 per unit $ 6.97 per unit - 1 - . . , Boarding Houses, Sleeping Rooms and Miscellaneous Services $ 6.97 Water Accounts Not Using city Refuse Service $10.91 Business and Commercial without Approved Bins Twice Weekly Three Times Weekly Six Times Weekly Customers $33.60 per 1/2 cubic yard $50.36 per 1/2 cubic yard $100.72 per 1/2 cubic yard Business and Commercial Using 2 Yard Bins Twice Weekly Three Times Weekly six Times Weekly customers $74.84 $112.20 $224.41 Business and Commercial Using 3 Yard Bins Twice Weekly Three Times Weekly Six Times Weekly customers $79.25 $118.88 $224.78 SECTION 2. Bin rental fees, as provided for in Municipal Code section 5220(a), shall be as follows: Frequency of Collection Type of Bin Twice Weekly 6 Times Weekly 2 cubic yard $11. 87/month $35. 59/month 3 cubic yard $17.70/month $53. 28/month SECTION 3. Bin roll-out charges, as provided for in Municipal Code Section 5220(b), shall be as follows: Twice Weekly Collection six Times Weekly Collection $16. 77/month $50.06jmonth SECTION 4. The fees established by this Resolution shall become effective on July 1, 1990. SECTION 5. Upon the effective date of this Resolution, all Resolutions of the City Council of the City of Santa Monica inconsistent with the provisions of this Resolution, - 2 - . . to the extent of such inconsistencies only and no further, are repealed or modified to the extent necessary to affect the provisions of this Resolution. SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: -" '...,.... ;-~~f..; ~- ROBERT M. MYERS city Attorney (swreso) - 3 - . . Adopted and approved this 26th day of June, 1990. ~~ 1J:-t- I hereby certify that the foregoing Resolution No. 8044(CCS} was duly adopted by the city Council of the City of Santa Monica at a meeting thereof held on June 26th, 1990 by the following council vote: Ayes: Councilmembers: Abdo, Finkel, Genser, Jennings, Katz, Reed, Mayor Zane Noes: councilmembers: None Abstain: Councilmembers: None Absent: Councilmembers: None ATTEST: ~zLL+t-I-t-i~) ASST $I ty Clerk BEFORE DISTRIBUTION JltCK CONTENT OF ALL FOR CIT~LERK'S DISTRIBUTION OF RESOLUTION #?flVS-- Ut-VORDINANCE # Councl1 Meetlng Date %4./9b Introduced: ACTION Agenda Item # I€E/~A--/iA, / Jht- ~ ~-z-.c~~ .A/ Was lt amended? ?! 0 VOTE: Afflrmatlve: 7 - 0 Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he slgned, sealed and flIed ln Vault. Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney's approval NEWSPAPER PUBLICATION (Date: Department orlglnating staff report ( Laurle Lleberman) Ordlnances only for Attorney ( Claudla Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned In document or staff report (certlfled? ) SubJect fl1e (agenda packet) 1 Counter file 1 Others: (Revlew for Alrport Audltorlum departments who need to know)_ Parklng Auth_ Personnel Buildlng Dept. P1annlng C/ED Police Flnance Purchaslng General Servo Recr/parks Llbrary Transportation Manager Treasurer Fl.re ~ J- SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Main Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrl.do Santa Monlca Munlclpal Court 1725 Maln Street, Room 118 Santa Monlca, CA 90401 4 Total Coples 3 . . EXHIBIT D - . RESOLUTION NO. 8043(CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING SALARY RATES FOR THE CLASSIFICATIONS OF BUILDING& SAFETY OPERATIONS SUPERVISOR, TRAFFIC ENGINEERING TECHNICIAN, SPECIAL PROJECTS ENGINEER, PERMIT COORDINATOR, PERMIT SPECIALIST, UTILITIES BILLING COORDINATOR, SOLID WASTE BUSINESS ASSISTANT, ADMINISTRATIVE & ENVIRONMENTAL SERVICES MANAGER, CHIEF OF SURVEY PARTY, CITY PARKING & TRAFFIC ENGINEER, SENIOR TRAFFIC ENGINEER, PUBLIC WORKS INSPECTOR, AIRPORT OPERATIONS MANAGER, AIRPORT TECHNICIAN CROSSING GUARD, POLICE CADET, EVENT ATTENDANT I, POOL LIFEGUARD CHIEF POOL LIFEGUARD AND SWIMMING POOL MANAGER THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The following monthly salary levels are hereby established for the indicated permanent classification, effective June 30, 1990. BUILDING & SAFETY OPERATIONS SUPERVISOR $4,453/Month E-Step ($4, 765/Month with PERS) $3,012jMonth E-Step ($3,223jMonth with PERS) $4,775jMonth E-step ($5,109jMonth with PERS) $3,423jMonth E-Step ($3,663jMonth with PERS) $2,477jMonth E-Step ($2,650jMonth with PERS) $3,113jMonth E-Step ($3, 331jMonth with PERS) $3,113jMonth E-step ($3,331jMonth with PERS) TRAFFIC ENGINEERING TECHNICIAN SPECIAL PROJECTS ENGINEER PERMIT COORDINATOR PERMIT SPECIALIST UTILITIES BILLING COORDINATOR SOLID WASTE BUSINESS ASSISTANT - 1 - . . ADMINISTRATIVE & ENVIRON- MENTAL SERVICES MANAGER CHIEF OF SURVEY PARTY CITY PARKING & TRAFFIC ENGINEER SENIOR TRAFFIC ENGINEER PUBLIC WORKS INSPECTOR AIRPORT OPERATIONS MANAGER AIRPORT TECHNICIAN CROSSING GUARD POLICE CADET EVENT ATTENDANT I POOL LIFEGUARD CHIEF POOL LIFEGUARD SWIMMING POOL MANAGER . $5,396jMonth E-Step ($5,774jMonth with PERS) $3,667/Month E-Step ($3,924jMonth with PERS) $5,676jMonth E-Step ($6,073/Month with PERS) $5,013jMonth E-step ($5,364jMonth with PERS) $3,141/Month E-Step ($3,361jMonth with PERS) $4,896jMonth E-Step ($5,239jMonth with PERS) $2,477jMonth E-Step ($2,650jMonth with PERS) $6.18 6.53 6.87jHR $9. 55jHR $6.48 6.80 7.20 7.60 8.00jHR $7.01 7.35 7.79 8.22 8.65jHR $7.98 8.37 8.87 9.36 9.85jHR $11. 35 11. 95jHR SECTION 2. The City Clerk shall certify to the adoption of in full force and effect. this Resolution, and thenceforth and thereafter the same shall be APPROVED AS TO FORM: ,~ ~ o~'"-< ROBERT M. MYERS City Attorney - 2 - . . .. Adopted and approved this 26th day of June, 1990. f)~ I 3dV--~ May I hereby certify that the foregoing Resolution No. 8043(CCS) was duly adopted by the City Council of the City of Santa Monica at a meeting thereof held on June 26th, 1990 by the following Council vote: Ayes: Councilmembers: Abdo, Finkel, Genser, Jennings, Ka t z , Reed, Mayor Zane Noes: Councilmembers: None Abstain: Councilmembers: None Absent: Councilmembers: None ATTEST: '-o7b~j fI-t;-t~c~o-~ !<"""'i ~ty Clerk BEFORE DISTRIBUTION JltCK CONTENT OF ALL DISTRIBUTION OF RESOLUTION ttl" V:V [~F V Counc~l Meeting Date 5t~'/9D Agenda I tern #: ~ rl,e.,r /~,tlf-/ H7} -..2. ~nded? !Vo VOTE: Affirmat~ve: 7-- () Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he s~gned, sealed and flIed ~n Vault. FOR CIT~LERK'S ORDINANCE #: ACTION Introduced: Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney's approval NEWSPAPER PUBLICATION (Date: Department orlg~natlng staff report ( Laur~e L~eberman) Ordlnances only for Attorney ( Claudla Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned ~n document or staff report (certlf~ed? ) SubJect fl1e (agenda packet) 1 Counter fl1e 1 Others: (Revlew Alrport Aud~torlum for departments who need to know). Parking Auth. Personnel BU1.1dlng Dept. Planning C/ED Pollce Flnance Purchas~ng General Servo Recr/Parks Llbrary Transportation Manager Treasurer Flre ~ ,.. SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrldo Santa Monlca Munlclpal Court 1725 Maln Street, Room 118 Santa Monlca, CA 90401 4 Total Coples J BEFORE DISTRIBUTION ~CK CONTENT OF ALL DISTRIBUTION OF RESOLUTION # }'e''?7 {t'l'!/ Counc~l Meetl.ng Date 6btl40 Agenda Item # ~~/Ie,,/~~/~-.:1 ~~ ~ Was l.t amended? ;1/0 VOTE: Aff~rmat~ve: }- 0 Negat~ve: Abstal.n: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he sl.gned, sealed and f~led l.n Vault. FOR CIT~LERK'S ORDINANCE # ACTION Introduced: Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney1s approval NEWSPAPER PUBLICATION (Date: ) Department or~g~natl.ng staff report ( Laur~e Ll.eberman) Ordl.nances only for Attorney ( Claudl.a Thompson) 2 Management Serv~ces Lynne Barrette ORDINANCES ONLY 1 Agency ment~oned l.n document or staff report (certlfl.ed? ) SubJect fl1e (agenda packet) 1 Counter fl1e 1 Others: (Revlew A~rport Audl.tor~um for departments who need to know) . Parklng Auth. Personnel I Buildl.ng Dept. Plann~ng C/ED Pollce Finance Purchas~ng General Servo Recr/Parks L1brary Transportat1on Manager Treasurer Fire SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Ma1n Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: 4 Rebecca Garr1do Santa Mon~ca Munl.cl.pal Court 1725 Main Street, Room 118 Santa Manl.ca, CA 90401 Total Caples -3 . . FIN:CMD:BT:ymk/resoccap Council Meeting: June 26, 1990 Santa Monica, California RESOLUTION NO. 8042{CCS) (City council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROVING ITS BUDGET FOR THE FISCAL YEAR 1990-91 WHEREAS, the proposed budget for the fiscal year 1990-91 was subm1tted to the city Council thirty-five (35) days prior to July 1, 1990; and WHEREAS, the City Council held a public hearing on said budget after a notice of said budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the City Council considered further its proposed budget, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the fiscal year 1990-91, as submitted by the City Manager and revised by the City council, which budget is entitled IICity of Santa Monica, Proposed Budget, 1990-9111, a copy of which budget is attached hereto, is hereby approved and adopted. In adopting said budget, the City Council intends to, and by this Section does, adopt and approve the total operating appropriation for each departmental and non-departmental operating budget, consisting of Salaries and Wages, Supplies and Expense, and Capital Outlay major expenditure - 1 - . . categories, each program category of the Capital Improvements Budget, and the revenue detail, and does authorize the City Manager to allot by major expenditure category as appropriated. SECTION 2. That in adopting said budget, the Ci ty Council does hereby reappropriate the unencumbered balances and unexpended encumbrances of the 1989-90 Capital Improvements Budget in an amount not to exceed $16, 464 , 929 from the General Fund nGanned" reserve for continuing capital projects, the Mall Certificates of Participation reserve, the Library General Obligation Bond reserve, and deferred revenue accounts derived from various mitigation fees, and not to exceed the following amounts from the 1989-90 Capital Improvements Budget unencumbered balances and unexpended encumbrances for the following respective funds: Fund Reappropriation Amount Not to Exceed Beach $ 181,162 Redevelopment 1,057,731 COBG 290,292 Miscellaneous Grants 1,484,512 Water 4,701,498 Solid Waste Management 754,942 Pier 3,947,574 Wastewater 3,001,837 civic Auditorium 1,281,181 Airport* 1,220,408 Cemetery 426,923 - 2 - . . Gas Tax 1,722,981 Cable 31,402 Parks and Recreation 369,608 Parking Authority 1,580,672 Revenue Sharing 48,252 *Includes Airport Special Aviation Fund SECTION 3. That the budget of the Redevelopment Agency has been reviewed by the City Council and is hereby approved and adopted. SECTION 4. That a certified copy of said budget be filed with the Director of Finance/City Controller and with the City Clerk and certified copies of said budget be reproduced and made available for use as directed by Section 1505 of the Charter of said city. SECTION 5. The City Clerk shall certify to the adoption of thls Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM C~~~ ROBERT M. MYERS City Attorney - 3 - . . . Adopted and approved this 26th day of June, 1990. , D~r;1~ I hereby certify that the foregoing Resolution No. 8042(CCS) was duly adopted by the city Council of the city of Santa Monica at a meeting thereof held on June 26th, 1990 by the following Council vote: Ayes: Councilmembers: Abdo, Finkel, Genser, Jennings, Ka t z , Reed, Mayor Zane Noes: Councilmembers: None Abstain: Councilmembers: None Absent: Counci1members: None ATTEST: ,::J5ai~;; A~~7 6>i ty Clerk BEFORE DISTRIBUTION ~CK CONTENT OF ALL DISTRIBUTION OF RESOLUTION :It Pd.Y.2.. (t!#'V Councll Meetlng Date ~"/9D Agenda It;em #_ t!'o//'II-I/'H-IIffI-,t ~.- .. Was It amended? .1/0 FOR CITtltLERK'S ORDINANCE # ACTION Introduced: Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney's approval VOTE: Afflrmatlve: 7- 0 Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he slgned, sealed and flIed ln Vault. NEWSPAPER PUBLICATION (Date: Department originatlng staff report( Laurle Lleberman) Ordlnances only for Attorney ( Claudia Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned ln document or staff report (certlfled? ) SubJect flle (agenda packet) 1 Counter file 1 Others: (Review Alrport Audltorlum for departments who need to Parking Auth. Personnel BUlldlng Dept. C/ED Plannlng Pollce Purchaslng Recr/Parks Transportatlon Treasurer Flnance General Servo Library Manager Fire I SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrldo Santa Monlca Municipal Court 1725 Maln Street, Room 118 Santa Monlca, CA 90401 know) . 4 4 Total Coples ,3 ( . . ., . FIN:CMD:BT:ymk/resohaap Santa Monica, California Housing Authority Meeting: June 26, 1990 RESOLUTION NO. 38 (HAS) (Housing Authority Series) A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA APPROVING ITS BUDGET FOR THE FISCAL YEAR 1990-91 WHEREAS, the proposed budget for the fiscal year 1990-91 was submitted to the Housing Authority thirty-five (35) days prior to July 1, 1990; and WHEREAS, the Housing Authority held a public hearing on said budget after a not~ce of said budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the Housing Authority considered further its proposed budget, NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the fiscal year 1990-91, as submitted by the City Manager and revised by the Housing Authority, which budget is entitled "city of Santa Monica, Proposed Budget, 1990-91", a copy of which budget is attached hereto, is hereby approved and adopted. In adopting said budget, the Housing Authority intends to, and by this Section does, adopt and approve the total operating appropriation consisting of Salaries and Wages, Supplies and Expenses and Capital Outlay, and - 1 - r . . t. revenue detail, and does authorize the City Manager to allot as appropriated. SECTION 2. That a certified copy of said budget be filed with the Director of Finance/City Controller and with the City Clerk and certified copies of said budget be reproduced and made available for use as directed by section 1505 of the Charter of said City. SECTION 3. The City Clerk shall certify to the adopt1on of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM ,~~~ ROBERT M. MYERS City Attorney - 2 - 1 . . . ADOPTED AND APPROVED this 26th day of June, 1990 ~c]~ I hereby certify that the foregoing resolution was duly adopted by the Housing Authority of the City of Santa Monica at a meeting thereof held on the 26th day of June, 1990, by the following vote of the Authority: AYES: Member: Abdo, Finkel, Genser, Jennings, Katz, Reed, Zane NOES: Member: None ABSENT: Member: None ATTEST: /'fM; \JLiL.. . ~~ ,a,;;- ci t I Clerk .--/ ha BEFORE DISTRIBUTION C4ItK CONTENT DISTRIBUTION OF RESOLUTION #:?J1 CounCl1 Meetlng Date '1,;ftj'1t) Agenda Item # ee/,c;tt- /'1'1-/ IhJ- -.;t OF ALL FOR CIT4ItLERK'S ((ht:J ORDINANCE # ACTION Introduced: Was lt amended? lYe? 7~ c) Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney1s approval VOTE: Afflrmative: Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he slgned, sealed and fl1ed ln Vault. NEWSPAPER PUBLICATION (Date: Department orlg1natlng staff report( Laurle Lieberman) Ordlnances only for Attorney ( Claudla Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned lTI document or staff report (certlfled? ) SubJect fl1e (agenda packet) 1 Counter file ~ Others: (Revlew for Alrport Auditorlum departments who need to Parking Auth. Personnel know) . BU11dlng Dept. Plannlng ClEO Pollce Flnance I Purchaslng General Servo Recr/Parks Llbrary Transportatlon Manager Treasurer Fire ~ I - SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrido Santa Monlca Munlclpal Court 1725 Maln Street, Room 118 Santa Monlca, CA 90401 4 Total Copies 3 . . FIN:CMD:BT:ymkjresopaap Santa Monica, California Parking Authority Meeting: June 26, 1990 RESOLUTION NO. 213(PAS) (Parking Authority Series) A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA APPROVING ITS BUDGET FOR THE FISCAL YEAR 1990-91 WHEREAS, the proposed budget for the fiscal year 1990-91 was submitted to the Parking Authority thirty-five (35) days prior to July 1, 1990; and WHEREAS, the Parking Authority held a public hearing on said budget after a notice of said budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the Parking Authority considered further its proposed budget, NOW THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the fiscal year 1990-91, as submitted by the Executive Director and revised by the Parking Author i ty , which budget is entitled "ci ty 0 f Santa Monica, Proposed Budget, 1990-91", a copy of which budget is attached hereto, is hereby approved and adopted. In adopting said budget, the Parking Authority intends to, and by this Section does, adopt and approve the total operating appropriation, consisting of Salaries and Wages, Supplies and Expense, and Capital Outlay major expenditure categories, each program category of the - 1 - . . Capi tal Improvements Budget, and the revenue detail, and does authorize the Executive Director to allot as appropriated. SECTION 2. That in adopting said budget, the Parking Authority does hereby reappropriate the 1989-90 Capital Improvements Budget unencumbered balances and unexpended encumbrances in an amount not to exceed $1,580,672. SECTION 3. That a certified copy of said budget be filed with the Director of Finance/city Controller and with the city Clerk and certified copies of said budget be reproduced and made available for use as directed by Section 1505 of the Charter of said city. SECTION 4. The Secretary shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM ~ "'^ ~ ROBERT M. MYERS city Attorney - 2 - . . Adopted and approved this 26th day of June, 1990. Po.-, ('\~~- ChairpeJon I hereby certify that the foregoing Resolution No. 213(PAS) was duly adopted by the Parking Authority of the city of Santa Monica at a meeting thereof held on June 26, 1990, by the following Authority vote: Ayes: Authority Members: Abdo, Finkel, Genser, Jennings, Katz, Reed, Zane Noes: Authority Members: None Abstain: Authority Members: None Absent: Authority Members: None ATTEST: c6L-tL:;W~ A~. Cler~f Parking Authority BEFORE DISTRIBUTION ~CK CONTENT OF ALL DISTRIBUTION OF RESOLUTION # ';;;CS (I'AY CounCJ.l MeetJ.ng Date %~/9D Agenda Item # e{"/tC~/r'A_I/h"I- -~ Was J.t amended? ~ FOR CITtltLERK'S ACTION ORDINANCE # Introduced: Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney's approval VOTE: Affirmatlve: ') - 0 Negatl.ve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he sl.gned, sealed and flIed l.n Vault. NEWSPAPER PUBLICATION (Date: Department Orl.glnatlng staff report ( Laurl.e Ll.eberman) Ordlnances only for Attorney ( Claudia Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency rnentJ.oned ln document or staff report (certlfied? ) SubJect flle (agenda packet) 1 Counter fJ.1e ~ Others: (Revlew Alrport Audltorlurn for departments who need to Parklng Auth. Personnel know) . I BUJ.ldlng Dept. CIED Flnance General Servo Llbrary Manager Flre I P1annJ.ng po1lce Purchaslng Recr/Parks Transportation Treasurer SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrldo Santa Monl.ca Munl.cl.pa1 Court 1725 Main Street, Room 118 Santa Monica, CA 90401 4 Total Copl.es -3 . . . FIN:CMD:BT:ymkjresoraap Santa Monica, California Redevelopment Agency Meeting: June 26, 1990 RESOLUTION NO. 4 31 (RAS) (Redevelopment Agency Series) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA APPROVING ITS BUDGET FOR THE FISCAL YEAR 1990-91 WHEREAS, the proposed budget for the fiscal year 1990-91 was submitted to the Redevelopment Agency as directed by section 33612 of the California Health and Safety Code; and WHEREAS, the Redevelopment Agency held a public hearing on said budget after a notice of said budget hearing was published not less than ten (10) days prior thereto; and WHEREAS, after said public hearing, the Redevelopment Agency considered further its proposed budget, NOW THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. That the budget for the fiscal year 1990-91, as submitted by the Executive Director and revised by the Redevelopment Agency, which budget is entitled "City of Santa Monica, Proposed Budget, 1990-91", a copy of which budget is attached hereto, is hereby approved and adopted. In adopting said budget, the Redevelopment Agency intends to, and by this Section does, adopt and approve the total operating appropriation, consisting of Salaries and Wages, Supplies and Expense, and Capital Outlay major expenditure categories, each - 1 - . . program category of the Capital Improvements Budget, and the revenue detail, and does authorize the Executive Director to allot by department as appropriated. SECTION 2. That in adopting said budget, the Redevelopment Agency does hereby reappropriate the unencumbered balances and unexpended encumbrances of the 1989-90 Capital Improvements Budget in an amount not to exceed $1,057,731 SECTION 3. The Secretary shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM r~ ~ ~-.- ROBERT M. MYERS City Attorney - 2 - . . Adopted and approved this 26th day of June, 1990. D~2pe~ I hereby certify that the foregoing Resolution No. 431(RAS) was duly adopted by the Redevelopment Agency of the City of Santa Monica at a meeting thereof held on June 26, 1990 by the following Agency vote: Ayes: Agency Members: Abdo, Finkel, Genser, Jennings, Ka tz , Reed, Zane Noes: Agency Members: None Abstain: Agency Members: None Absent: Agency Members: None ATTEST: BEFORE DISTRIBUTION ~CK CONTENT DISTRIBUTION OF RESOLUTION #~jrl CounCll Meetlng Date ~h/9D Agenda Item #; f'~/e/j/pA-ltrH-.;t Was lt amended? ff& . OF ALL FOR CIT.LERK'S ACTION (I?A;) ORDINANCE # Introduced: Adopted: ALWAYS PUBLISH ADOPTED ORDINANCES Cross out Attorney's approval VOTE: Afflrmatlve: Negatlve: Abstaln: Absent: PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING DISTRIBUTION: ORIGINAL to he slgned, sealed and flied ln Vault. 7- () NEWSPAPER PUBLICATION (Date: Department orlglnating staff report ( Laurle Lleberman) Ordlnances only for Attorney ( Claudla Thompson) 2 Management Servlces Lynne Barrette ORDINANCES ONLY 1 Agency mentloned In document or staff report (certlfled?) SubJect flle (agenda packet) 1 Counter flle ~ Others: (Revlew Alrport Audltorluffi for departments who need to know) . Parkl.ng Auth. Personnel Buildl.ng Dept. Plannlng CIED Po1~ce Fl.nance I Purchas~ng General Servo Recr/parks Library Transportation Manager Treasurer Fire ~J.. SEND FOUR COPIES OF ALL ORDINANCES TO: CODED SYSTEMS 120 Maln Street Avon, New Jersey 07717 4 SEND FOUR COPIES OF ALL ORDINANCES TO: Rebecca Garrldo Santa Monl.ca Munlclpal Court 1725 Maln Street, Room 118 Santa Monlca, CA 90401 4 Total Coples J . . EXHIBIT G FY1990-91 Community Development program This exhibit transmits staff recommendations for the FY1990-91 Community Development Program and includes the funding strategy for all Community Service and Community and Neighborhood Improvement Projects. Included in this report are the two Information Items submitted to City Councilmembers in the past months that outline the recommended funding levels, fundlng mechanisms and program requirements for all renewal applications and new youth programs in FY1990-91. The first Information Item provides staff recommendations for all FY1990-91 renewal applicants for Community service and Community and Neighborhood Improvement Projects. The organizations recommended for funding in this report received grant funding in FY1989-90 as part of a two-year funding process. The first year funding amounts were approved by Council in June, 1989. These organizations are eligible for the same amount of grant funding in the second year (FY1990-91) with a possible 4% Cost of Living Adjustment (COLA) if they were able to provide effective services and if adequate funds were available. The total amount of grant funding recommended in the first Information Item is as follows: Community Service Projects Community and Neighborhood Improvement Projects $2,624,721 * $1,098,485 ** * Includes $5,414 paratransit Contingency Fund ** Includes $5,000 CDBG Contingency Fund approved by Council on May 22, 1990 with the adoption of the Final statement of Community Development Objectives and Projected Use of Funds. . . The second Information Item provides staff recommendations for all new or expanded youth programs for FY1990-91. In June, 1989, Council appr~ved the deferral of all new or expanded youth program funding until FY1990-91 as part of the two-year Community Development Plan (CD Plan). The funding recommendations in this report represent a new funding strategy within the Community Service Projects entitled tiThe Kids and Family Support Network". This funding strategy seeks to meet the critical human service needs of children, youth and families and is part of major new initiative set forth in the ten year Action Plan approved by Council in Novemeber, 1989 (The Kids in Santa Monica Part II: An Action Plan for the 1990's). The total amount of grant funding recommended in the second Information Item is as follows: The Kids and Family Support Network $830,960 Table I summarizes all funding recommendations for the Community Service Projects including The Kids and Family Support Network and the Community and Neighborhood Improvement Projects. Table 1 I Total I COBG I General Prop. A I Redevel. I Oevel. Fees I LA County I I I Fund I Aqency I Homele~. I FEMA Commun1ty & Neighborhood I I I I I I Improvements 1$1,098,485 1$ 639,485 1$ 229,000 -0- 1$195,000 1$ 35,000 I -0- I I I I I I I I I I , I I Commun1ty Serv1ces * 1$3,455,681 1$ 140,973 1$2,859,893 1$ 386,4401 -0- 1$ 18,375 1$ 50,000 I I I I I I I I I I I 1 I I Total 1$4,554,166 1$ 780,458 1$3,088,893 1$ 386,4401$195,000 1$ 53,375 1$ 50,000 I I I I I I I * Includes $830,960 for The KIds and Family Support Network :infosupl . . INFORMATION CED:CNS:JR:yinfo May 25, 1990 Santa Monica, California TO: Mayor and city council FROM: City Staff SUBJECT: Transmittal of Proposed Renewal Funding Recommendations for Year Two of Community Development Grantees (FY 1990-91) and Update on Funding for Youth Services INTRODUCTION This report transmits the proposed renewal funding recommendations, program descriptions, funding mechanisms and program requirements for the ongoing grantees in the Community Development (CD) Program. It also provides an update on the funding process for the youth and family services component of the CD Program which is newly titled, The Santa Monica Kids and Family Support Network. In order to give the Council adequate time to review materials and to alert the agencies applying for renewal funding of these specific recommendations, this report transmits staff recommendations for funding, with the understanding that Council will not be acting on these recommendations until late June, 1990. Council will be considering the budgetary impact of the funding recommendations for the full Community Development Program (including renewal funding and The Kids and Family Support Network funding) during the June 26th budget adoption public hearing. - 1 - . . BACKGROUND The Community Development Plan (CD Plan) approved by the Council in June, 1989 set forth the overall goals for the two year funding period of Fiscal Years (FY) 1989-90 and 1990-91. The CD Plan allocated resources to specific projects for the first year (FY89-90) and recommended that funding in the second year (FY90-91) be continued if grantees continued to provide effective services and if adequate funds were available. It is now the mid-point of the two-year cycle. Also included in last year's CD Plan was the decision to defer the funding of new or enhanced youth services until Year Two (FY90-91). The rationale for this deferral of new youth funding was based on the need to create a Request For Proposal process and funding priorities for children, youth and families based on the comprehensive recommendations developed by the Santa Monica Committee for Youth. The committee's report (The Kids In Santa Monica Part I: The Community Speaks Out), which included 109 action recommendations, was approved by Council in the September, 1989. The staff's implementation plan (Part II: An Action Plan for the 1990's) was approved in November, 1989. The Action Plan sets forth an ambitious ten-year plan emphasizing strategies for implementing comprehensive preventive initiatives and programs for kids and families in Santa Monica. These reports stress the need to increase collaboration and strengthen the network of youth services. As has been recognized in a number of communi ties across the country, "business as usual" is not working for the kids in Santa Monica. The - 2 - . . Committee for Youth's Report found that services in Santa Monica tend to b~- underutilized, fragmented and duplicative. To increase effectiveness, programs must become more comprehensive, responsive, collaborative and innovative in their approach to service delivery. This became a central goal of the youth funding process for FY90-91. DISCUSSION The overall goals established in the CD Program continue to be: o to provide support to a wide range of community and human services in order to sustain or enhance the quality of life for residents of the Santa Monica community; o to support important lower- income residents the maintenance of programs; capital projects that benefit and neighborhoods, priori ti zing support to affordable housing o to target a significant portion of these services and projects to those most in need -- especially low-income persons: o to remove any remaining obstacles to service for those significant segments of the community that are traditionally underserved -- including low-income and minority residents and persons with disabilities; o to provide funding stability to effective, proven agencies that deliver these services: o to foster innovative new programs and collaborative programs that meet emerging or unmet critical needs; o to continue to plan for future improvements in those service areas where gaps in service still exist: o to leverage City resources with funds from other sources thus lending to a diversified funding base and increased self sufficiency for City-funded service providers. - 3 - . . In order to continue to achieve these goals, approximately $4.5 million in -~ity resources will be allocated to two major categories of projects in FY90-91: community service (CS) Projects program and core operating grants to non-profit agencies providing a range of community and human services (including the new Kids and Family Support Network.) Community and Neiqhborhood Improvement (CNI) proj ects operating and capital support for "brick and mortar" projects benefiting lower income residents and neighborhoods with primary emphasis on affordable housing programs. Renewal Funding' Attachment I provides the recommended funding amounts, funding mechanisms and program requirements for all renewal grantees. The CS and CNI grantees recommended for funding, with the exception of funding for The Kids and Family Support Network, are ongoing programs which submitted full proposals for FY89-90. For FY90-91, these agencies submitted briefer renewal applications in which they reported on their progress towards meeting program objectives, described any changes in their program or budget and requested maintenance of effort (MOE) funding with a maximum of a 4% cost of living adjustment (COLA). All COLAs required justification with priority consideration given to those agencies that requested to increase salaries and benefi ts for the least compensated staff. Most, although not all, agencies applied for the full MOE and COLA. Any requested COLA that is within the allowable 4% is being recommended for approval. These COLA funds are targeted to salaries, benefits or critical operating costs. Copies of all renewal applications are - 4 - . . on file in the Community and Neighborhood Services Division in Room 206. Funding Mechanisms Given the wide range of projects and organizations funded by the Community Development Program, it is appropriate to utilize a range of contractual agreements or ufunding mechanisms" to channel funds in the most appropriate way for each funded program. Agencies may be well-established with a solid track record of providing services. other agencies may be responding to emergency needs or grass roots issues with less administrative capacity and development. Some funding provides core operating support to an entire agency, other funding is targeted only for a particular program within an agency. In response to this diversity, the following range of funding mechanisms will be used for FY90-91: o Core Operatinq Grants: The agency is awarded a grant to support the entire agency including all activities to be conducted by that agency. Seven (7) CD Program grantees are recommended for operating grants in FY90-91. o proqram Grants: The agency is awarded a grant to support a particular program. Funds are targeted to particular activities and City staff more closely monitors these activities and budget of the program. Twenty-one (21) CD Program grantees are recommended for program grants. o Continqency Grants: Contingency Grants are designed for those agencies that are experiencing difficulty in developing the leadership, administrative or progratmmatic capability to meet their critical program needs. Specific conditions are developed that, if not met, will threaten the continuation of funding in future years. This is especially useful when there is currently only one agency available to provide a very needed service and, absent that agency, a gap in the provision of that service would occur. Specialized technical assistance funds are targeted to the recipients of this type of grant in order to strengthen - 5 - . . and build program and administrat i ve capac i ty . Three (3) CD Program grantees are recommended to receive contingency Grants (LIEU-CAP, WISE-Paratransit Services and Community Corporation of Santa Monica) in FY90-91. In addition to these funding mechanisms, grantee funding disbursement may be based on a line item budget (the most frequently utilized method), performance based units of service or cost reimbursement based on a percentage of actual expenses. o Performance-based: Disbursement is tied to the actual "units of service" provided. A "cost per unit of service" is negotiated and funds are disbursed based on actual performance, not to exceed a total amount approved by the City Council. This method is useful with large agencies, serving a wide range of clients and geographical areas, to ensure that Santa Monica funds are targeted appropriately and with programs requiring additional incentive to meet service goals. Performance-based disbursement is recommended for two grantees (WISE and st. Joseph Center). o Cost reimbursement: Funds are disbursed based on a percentage of the total negotiated program line item budget. The funds reimbursed can not exceed the total grant amount and the actual budget must be raised and expended in order to receive the full grant award. This type of disbursement is appropria te for agencies who have difficulty raising their required cash match or historically have not spent out at the level projected in their proposed budget. Two agencies (LIEU-CAP and Wests ide Legal Services - Domestic Violence Project) are recommended for a cost reimbursement disbursement. Program Requirements In order to ensure that specific goals and activities are included in City-funded programs, program requirements are proposed for Council approval. These requirements relate to specific issues that go beyond the program objectives outlined in each Grantee's Program Workplan and include specific requirements affecting program design and evaluation, organizational development and administrative capacity that are then included in the Grantee Agreement and monitored during the fiscal year. - 6 - . . Cash Hatch It is also -important to note that the CD Plan included a new requirement to begin in FY90-91. This requirement decreases the maximum level of city-funding from 80% to 75% of the total program or agency budget. This means that for any agency currently providing the minimum level of match (20%), they will need to increase their match level to 25% in the coming fiscal year. The Kids and Family support Network Fundinq Towards the goals of collaboration and innovation for a comprehensive network of services for children, youth and their families, a Request For Proposal (RFP) for The Kids and Family Support Network, was released in February, 1990. This RFP, designed to select proposals from non-profit human service agencies, strongly emphasized collaboration and clearly stated that collaborative projects (whether ongoing or new programs) would be given priority consideration for City funding. In order to assist applicant agencies in the challenging task of creating collaborations, strengthening components of existing programs and building new programs, the City hosted several open forums, provided resources on model programs and provided a consultant to help agencies work together. During the youth funding process, the City received a request from a group of the applicant agencies asking the City to extend the deadline for proposal submission. The agencies felt that in order to develop meaningful collaborations and well developed proposals, they would need an additional month beyond the - 7 - . . original deadline. After careful consideration, City staff approved an extension from April 2nd to May 2, 1990. This gave the agencies eleven weeks to complete proposals instead of six weeks, as originally planned. Since the proposals were received a month later than originally anticipated, City staff will be transmi tting those recommendations under separate cover in an Information Item during the second week of June, 1990. However, decisions on the funding recommendations for The Kids and Family Support Network will be made by Council in conjunction with the full CD Program and City Budget on June 26th. Prepared By: Julie Rusk, Human Services Coordinator Rey Espana, Community and Neighborhood Improvement Coordinator Julie Johnson, Human Services Analyst Department of Community and Economic Development - 8 - . . ATTACHMENT I COMMUNITY DEVELOPKENT PROGRAM PY90-91 punding Recommendations community services projects HOKE LESS SERVICES CLARE FOUNDATION Sober Inn: Recommended for funding ($93,589) Program Description: Organization requests funds ($93,589) for the Sober Inn to continue to provide a range of emergency services including the provision of hot meals, showers, clothing, shelter services for 12 men transitioning from the streets to recovery and general information and referral. Funding Mechanism: One-Year Program Grant EMERGENCY COLD WEATHER Reco~m$nded for funding ($262,366) SHELTER PROGRAM Program Description: In anticipation of major program design changes in FY90-91, the recommended level of funding has been set at the FY88-89 level (the most highly utilized program year). Program design changes may include a season-based criteria rather than a weather-based criteria, may reintroduce the voucher system for families only or may raise the temperature criteria to capture more cold and wet weather days. HOMELESS OUTREACH PROJECT Recommended for funding ($110,000) Project Description: Human service outreach and intervention in parks, business and residential areas as approved, in concept, by the city council in January, 1990. Award recipient to be determined. OCEAN PARK COMMUNITY CENTER Drop-In/Outreach Team: Recommended for funding ($214,029) - 1 - . . Program Description: Organization requests funds ($214,029) for the Drop-In Center and Outreach Team to provide a range of emergency and social service advocacy services for 1 ow- and no-income persons including food, clothing, mail, telephone, shelter referrals, assistance with government entitlement benefits. The Homeless Outreach Team provides outreach contact and case management assistance for homeless people. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) on-going evaluation with city staff to determine the feasibility of increased community presence by the Outreach Team with a subsequent shift of case management functions to Counselor Advocates at the Drop-In Center. Daybreak Day Center: Recommended for fundinq ($116,278) Program Description: Organization requests funds ($116,278) for the Daybreak Day Center to provide outreach, advocacy and day services to homeless mentally ill women. Funding Mechanism: One-Year Program Grant Sojourn: Recommended for fundinq ($41,149) Program Description: Organization requests funds ($41,149) for Sojourn to provide 4-6 weeks of safe shelter for battered women and their children, a 24-hour crisis line, a follow-up program for previous shelter residents and a community education and volunteer program. Funding Mechanism: One-Year Program Grant Turninq Point Shelter: Rec~mm~nded for fundinq ($144,144) Program Description: Organization requests funds ($144,144) for Turning Point to provide shelter, food, clothing, transportation, showers, advocacy, counseling and budget management for up to 300 homeless individuals in Santa Monica per year. - 2 - . . One-Year Program Grant Funding Mechanism: Program Requirements: Proposed requirements for 1990-91 funding include: (1) evaluation and implementation of methods to guarantee full utilization of all shelter beds and ongoing evaluation of program effectiveness. ST. JOSEPH'S CENTER Food and Employment Program: Recommended for fundinq ($18,375) Program Description: Organization requests funds ($18,375) to provide a restaurant and meals program that includes a job training and employment component. Funding Mechanism: One-Year Program Grant that will allocate funds based on a line-item budget for the meals program and a performance-based budget to be negotiated for the job training and placement of 16 homeless persons residing in Santa Monica. Program Requirements: Proposed requirements for 1990-91 funding include: (1) full implementation of the jab training and employment program, (2) inclusion of a workplan obj ective that indicates the number of job placements to be made in 1990-91. Homeless Day center: Recommended for funding ($40,945) Program Description: Organization requests funds ($40,945) for the Homeless Day Center to provide a variety of emergency and advocacy services that include the provision of transportation, clothing, benefits assistance, shelter placement, showers and laundrey facilities. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) inclusion of a workplan objective that sets forth a negotiated goal for shelter placement at the Turning Point Shelter. - 3 - . SALVATION ARMY OF SANTA MONICA . Breakfast Program: Recommended for funding ($8,730) Program Description: Organization request funds ($8,730) to provide a breakfast meal for approximately 50 to 100 homeless clients per day. Funding Mechanism: One-Year Program Grant STEP UP ON SECOND WEEKEND PROGRAM: Recommended for funding ($46,834) Program Description: Organization requests funds ($46,834) to conduct a weekend drop- in program for mentally ill homeless persons that includes the provision of food, showers, job coaching, clothing and structured activities. Funding Mechanism: One-Year Program Grant program Requirements: proposed requirements for 1990-91 funding include: (1) establishing a system whereby the number of unduplicated homeless individuals served through the Weekend Program is clearly documented, (2) continuation of the job supervision and coaching activities in the Weekend Program. WESTS IDE FOOD BANK Recommended for funding ($85,282) Program Description: Organization requests funds ($85,282) to operate a food bank serving 21 agencies which provide services to homeless and low-income Santa Monica residents. Funding Mechanism: One-Year Core Operating Grant YOUTH SERVICES KIDS AND FAMILY SUPPORT NETWORK Recommended funding level ($830,960) Please refer to the second Information Item. - 4 - . SENIOR SERVICES . EMERITUS COLLEGE Carryover of $18,582 from FY 89-90 to FY 90-91 to assist with 33% of the rent costs incurred for this program. SENIOR HEALTH AND PEER COUNSELING CENTER General proqram: Recommended for fundinq ($75,204) Program Description: Organization requests funds ($75,204) to provide a preventive health care program for seniors including health screening, health education, peer counseling and case management. Funding Mechanism: One-Year Core Operating Grant Koney Kanaqement proqraa: Recommended for fundinq ($48,124) Program Description: Organization requests funds ($48,124) to offer Santa Monica seniors bill paying assistance and representative payee services. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) given the availability of funds and the program's ability to meet their workplan objectives, funding for this program will occur for a maximum of three years, (2) agency will be responsible for the development of a sliding scale fee for service structure with provisions for those unable to pay. This should enable the program to become self-sustaining by the end of the third year, (3) on-going program evaluation will be undertaken by the agency to assess program effectiveness with particular emphasis on the representative payee component of the program. WISE SENIOR SERVICES Case Manaqement: Recomm.nded for fundinq ($98,029) - 5 - . Program Description: Organization reque!l! funds ($98,029) to provide case management services to approximately 420 Santa Monica seniors. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed funding separate reports Program, outreach persons. requirements for 1990-91 include: (1) submission of program and fiscal quarterly for the Case Management (2) continued emphasis on and service to minority In-Home Services: Recommended for funding ($31,395) Program Description: Organization requests funds ($31,395) to provide in-home support services to approximately 120 Santa Monica seniors. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed funding separate reports Program. requirements for 1990-91 include: (1) submission of program and fiscal quarterly for the In-Home Services WISB Care Center: Recommended for funding ($43,013) Program Description: Organization requests funds ($43,013) for the WISE Care Center. Funding Mechanism: One-Year Program Grant that will disburse $36,531 based on a line-item budget and $3,241 for each additional Santa Monica resident served over and above the baseline of 12 to be served. Total not to exceed $43,013. Program Requirements: Proposed requirements for 1990-91 funding include: (1) increased outreach efforts in Santa Monica to ensure a level of service to Santa Monica residents that is commensurate with the level of City funding provided to this program, (2) submission of separate program and fiscal quarterly reports for the WISE Care Center. WISB Olive stone Center: Recommended for funding ($110,886) Program Description: Organization requests funds ($110,886) to provide day care service to Santa - 6 - . Monica residents ~hO Alzheimer's Disease. suffer from Funding Mechanism: One-Year Program Grant that will disburse $97,101 based on a line-item budget and $2,757 for each additional Santa Monica person served over and above the baseline of 46 to be served. Total not to exceed $110,886. Program Requirements: Proposed requirements for 1990-91 funding include: (1) increased outreach efforts in Santa Monica to ensure a level of service to Santa Monica residents that is commensurate with the level of city funding for this program, (2) submission of separate program and fiscal quarterly reports for the Olive stone Center. WISE Resource and Referral: Recommended for funding ($12,172) Program Description: Organization requests funds ($12,172) to provide information, referral and educational presentations on aging and long term care. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) submission of separate program and fiscal quarterly reports for the Resource and Referral Program. Paratransit: Recommended for fundinq ($369,586) Program Description: Organization requests funds ($404,383) to administer a paratransit program to provide door-to-door transportation to senior and adult disabled residents in Santa Monica. Organization will be subcontracting out the paratransit services while maintaining the administrative and fiscal oversight role. Funding Mechanism: One-Year contigency Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) $314,148 to be used for approved direct program costs and $55,438 for administration costs, (2) continuing assessment and evaluation of the overall administrative cost cap (15%) for the - 7 - . . paratransit program, (3) assessment at mid-year of the level of non-senior disabled ridership and the development of program recommendations, modifications or enhancements if required. DISABLED SERVICES CENTER FOR PARTIALLY SIGHTED ReCQmm4nded for funding ($11,400) Program Description: Organization requests funds ($11,400) to provide comprehensive low vision service to approximately 65 Santa Monica residents including optometric services, psychological and peer counseling, independent living skills sessions and public education services. Funding Mechanism: One-Year Core Operating Grant that will disburse funds service cost low-income and residents. unit be negotiated. exceed $11,400. based on a unit for that will target minority Santa Monia for service cost is to Total grant not to Program Requirements: Proposed requirements for 1990-91 funding include: (1) increased outreach efforts to ensure low-income and minority participation of Santa Monica residents. AIDS EDUCATION PROJECT RecQmm4nded funding level ($35,000). community education project. Specific design and RFP in Summer of 1990. DISABILITY PROJECT Recommended funding level ($35,000). An RFP will be released in the Summer of 1990 to provide outreach, in-depth information and referral, follow-up and case management services. WESTSIDB CENTBR POR INDEPBNDENT LIVING (WelL) Recommended for funding ($30,922) Program Description: organization requests ($30,922) to provide comprehensive support services for people with disabilities in order to maintain or increase their independence. Funding Mechanism: One-Year Core Operating Grant - 8 - . . Program Requirements: Proposed requirements for 1990-91 funding include: (1) timely and accurate submission of program and fiscal quarterly reports, (2) clarify and define the case management functions to be conducted by the agency and how case management is coordinate with other agencies. WESTSIDE ECUMENICAL CONFERENCE (WEe) Meals on Wheels: Recommended for fundinq ($22,233) Program Description: organization requests funds ($22,233) to conduct a program of home delivered meals to homebound Santa Monica residents. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) continued development and demonstration of WEe Board involvement in the Meals on Wheels Program, (2) continued evaluation and assessment of the need to develop ethnically diverse meals. OTHER SERVICES CITY LANDLORD VOUCHER PROGRAM Recommended for funding ($2,000) Program Description: The City provides a legal assistance voucher program for landloards who are income-eligble. DISPUTB RESOLUTION PROGRAM CQmmunity Mediation program: Recommended for funding ($48,350) Program Description: Organization requests funds ($48,350) to conduct a community and tenant/landlord mediation program. Funding Mechanism: One-Year Program Grant LEGAL AID FOUNDATION OF LOS ANGBLES (LAFLA) Recomm4nded for funding ($11,090) - 9 - . Program Description: t. d. . I 1S recommen ed that the C1ty continue to fund LAFLA for a two month period while the agency begins to close-out and transition active cases to Wests ide Legal Services. LAFLA has agreed to the specified program requirements listed below. Funding Mechanism: Two month close-out grant with transition to Westside Legal Services to be complete by September 1, 1990. Program Requirements: Proposed requirements for 1990-91 funding include: (1) continuation of all existing landlord-tenant services to new and existing clients during the month of July, (2) inform all c1 ients of the closing of LAFLA's Santa Monica office on August 31, 1990, (3) tranfer all appropriate active cases to Westside Legal Services in August, (4) continue to work with Wests ide Legal Services to ensure a smooth transition. LIEU-CAP aecommended for funding ($99,467) Program Description: organization requests funds ($100,Oll) to conduct a program of social service advocacy and emergency food distribution in the pico Neighborhood and a program of socialization for seniors. Funding Mechanism: One-Year Contingency Grant that will disburse funds on a percentage of total cost. Total grant funds shall not exceed $99,467 or 75% of their actual program expenditures, whichever is less. Program Requirements: Proposed requirements for 1990-91 funding include: (1) development and adoption of a comprehensive set of personnel policies by the agency's Board (FY 90-91 funds will not be released until this is completed and approved by City staff) , (2) demonstration of increased fiscal and administrati ve capaci ty , (3 ) maintenance of Santa Monica representation (3 members) on the Board, (4) thorough, accurate and timely submission of all program and fiscal quarterly reports, (5) continued fundraising efforts to increase the level of non-City match to the Santa Moncia program. - 10 - . . NEW START Adult proqram: Recommended for fundinq ($37,993) Program Description: Organization requests funds ($37,993) to conduct substance abuse counsel ing and support services to adult clients. Funding Mechanism: One-Year Program Grant SANTA MONICA/WESTSIDE HOTLINE Recommended for fundinq ($1,125) Program Description: organization requests funds ($1,125) to conduct a 24-hour crisis-intervention and referral hotline service. Funding Mechanism: Purchase Order Agreement VENICE FAMILY CLINIC Recommended for fundinq ($57,654) Program Description: Organization requests funds ($57,654) to conduct free health care del i very services to low- and no-income residents of Santa Monica. Funding Mechanism: One-Year Core Operating Grant WESTSIDB LEGAL SERVICES (WLS) General proqram: Recommended tor fundinq ($123,350) Program Description: Organization requests funds ($123,350) to provide legal assistance to low- and no-income residents of Santa Monica. Funding Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) continued level of service to Santa Monica persons that is commensurate with the level of City funding, (2) agency is to receive and utilize a management incentive grant to help build and strenghten the administrative and fiscal capacity of the agency (management incentive grant level to be negotiated), (3) to develop and implement a transition plan with LAFLA (see Tenant/Landlord section). - 11 - . .' Domestic Violence Program: Recommended for funding ($47,773) Program Description: Organization requests funds ($47,773) to provide self-help restraining order assistance and full representation in family law. Funding Mechanism: One-Year Program Grant that will disburse funds on a percenetage of total. Total grant funds not to exceed $47,773 or 34% of their actual program expenditures, whichever is less. Program Requirements: Proposed requirements for 1990-91 funding include: (1) maintain a level of service to Santa Monica residents that is commensurate with the level of City funding to this program, (2) continuation of the Program Advisory Committee, (3) to raise, at a minimum, $97,504 from other revenue sources. TENANT/LANDLORD: Recommended for funding ($55,452) Program Description: To develop and implement a transition strategy with LAFLA (approved by City staff) so that by September 1, 1990 WLS will assume full responsibility for LAFLA office cases and program scope. Workplan goals will be negotiated which, at a minimum, will be commensurate with the FY89-90 levels of service to Santa Monica persons by the LAFLA office. For additional requirements, see General Program requirements. MANAGEMENT INCENTIVE GRANTS Recommended for fundinq ($30,368) Project Description: Specialized one-time technical assistance grants available to Communi ty Development Program grantees as determined by City staff. - 12 - . . FY90-91 Funding Recommendations community and Neighborhood Improvement Projects CITY PUBLIC WORKS ASSBSSMENT ASSISTANCE PROGRAK: Recommended for funding ($5,000) Program Description: City requests the continuance of ongoing public works assessment assistance program which assists low and moderate-income residents with public works improvement fees which they have been assessed by the city. This proposal is recommended based on projected usage for 1990-91. CITY HOME ACCBSS PROJECT: Recommended for funding ($15,000) Program Description: city requests funds to continue a Citywide program to assist residents with minor accessibility improvements. The program will address the needs of residents with mobility impairments around the home. The program may provide such items as: grab bars, handrails, ramps, etc. Twenty households are targeted for assistance. The project meets CDBG eligibility requirements and will serve 100% low and moderate income residents. Funding Mechanism: City staff will renew a contract with a WCIL Linkages to perform the necessary installations. city staff, through the Office for the Disabled, will assist the consultant in the market ing , outreach and application processing. COMMUNITY CORPORATION OF SANTA MONICA: Recommended for fundinq ($424,000) Program Description: Organization requests operating funds ($424,000) to continue housing development and management activities benefiting low and moderate income individuals and neighborhoods. Organization receives support from a variety of sources and includes revenue from - 13 - . Program Requirements: Funding Mechanism: NEIGHBORHOOD RESOURCE AND DEVELOPMENT CORPORATION - management development . . operatlons fees. and city staff recommends funding utilizing $l95, 000 in Redevelopment Agency funds and $229,000 in General Funds to support the ongoing housing development activities of Community Corporation. Communi ty Corporation is an eligible applicant for housing trust funds capitalized by the City (Pico Neighborhood Housing Trust Funds, Redevelopment Agency citywide Housing Acquisition and Rehabilitation Program Trust Funds and Citywide Housing Trust Funds) . Proposed requirements for 1990-91 funding include: (1) Prior to initial advance of City funds the following performance standards shall be met: Financial Management and Controls - the CCSM computerized financial must be fully operational and CCSM must demonstrate that remedial actions have been instituted to improve the monitoring of development disbursements and CCSM must demonstrate that it has established an effective use of subsidiary ledger accounts to keep detailed records of outstanding earnest monies and operating reserves. CCSM is required to submit a detailed schedule of projects which are expected to generate development fee revenue in fiscal year 1990-91. (2) Prior to subsequent advances of city funds the following performance standards shall be met: Financial Records - Completion and submission of the FY1988-89 audit no later than August 1, 1990 and the completion and submission of the FY1989-90 audit no later than January 1, 1991. (3) to improve communication and information sharing concerning housing production the City recommends that the Housing Program Manager attend CCSM Board meetings on at least a bi-monthly basis. One-Year Contingency Grant - 14 - . . PICO NEIGHBORHOOD RESIDENTIAL REHABILITATION PROGRAM: Rec~mm.nded for funding ($304,685) Program Description: Organization requests funds ($304,685) for the continuance of a housing rehabilitation grant program providing small grants for minor repairs to eligible low income households in the Pico Neighborhood. Additionally, the organization has proposed by qualifying and completing 10 units requiring moderate level of rehab work. Program Requirements: Proposed requirements for 1990-91 funding include: development of a program budget consistent with HUD guidelines and including: $179,100 Rehab grants ($2,040 x 75 units; includes materials and labor) * plus $26,100 for 10 units of moderate level rehab. City review and approval shall be required prior to initiation of work on selected units in need of moderate rehab. $79,882 Staffing for outreach, intake, rehab crew supervision, track leasing and equipment storage $45,703 Administrative staffing and overhead {15% Cap} $304,685 *Includes salaries and fringe benefits of rehab crew. Funding Mechanism: One-Year Program Grant PICO NEIGHBORHOOD HOUSING TRUST J'UJm: Rec~mm.nded for funding ($309,800) Project Description: This currently funded program is recommended for $309,800 in COBG funds. The program is designed to preserve existing rental housing units through acquisition and rehabilitation, and the development - 15 - . . of new housing units in the Pico Neighborhood. These funds will be made available under the terms and conditions of PNHTF Program Guidelines and the existing Memorandum of Understanding between the City and PNA. Given the source of funds dedicated to the program, activities for FY90-91 must be targeted to preservation of existing rental housing units through acquisition and rehabilitation projects. HOMELESS SHELTER ACCESSIBILITY PROJECT- OPCC: Recomm9nded for funding ($35,000) Project Description: Funding Mechanism: Program Requirements: : funding Ocean Park Community Center, as part of their Turning Point Shelter Program, will offer accessible shelter to wheelchair-bound homeless individuals at a local motel that has been modified with a ramp, grab bars and other accessible features. Program participants will be offered the same services (Le. 60-day shelter, case management, advocacy, etc. ) that are offered at the Turning Point Shel ter. Food vouchers will be given to persons who will stay at the motel. Remaining funds will be programmed for longer-term accessible shelter modifications as appropriate. Purchase Contracts Order or Agreement Proposed requirements for 1990-91 funding include: (1) develpoment of both a short-term and long-term plan to provide accessible shelter for program participants. - 16 - . . INFORMATION CED:CNS:JR:Y1nfo2 June 8, 1990 Santa Monica, California TO: Mayor and city council FROM: City staff SUBJECT: Transmittal of Proposed Funding Recommendations for The Kids and Family Support Network through the 1990-91 Community Development Program INTRODUCTION This report transmits the proposed funding recommendations, program descriptions, funding mechanisms and program requirements for youth services through The Kids and Family Support Network component of the Community Development (CD) Program for Fiscal Year 1990-91. In order to give the Council adequate time to review materials and to alert the agencies applying for funding of these specific recommendations, this report transmits staff recommendations, with the understanding that Council will not be acting on these recommendations until the end of June. The Community Review period will be from Friday June 8th until Friday June 22nd. The Council will be considering the budgetary impact of all funding recommendations for the full Community Development program (including the renewal recommendations transmitted to Council several weeks ago and the enclosed youth recommendations) during the budget adoption hearing on June 26th. - 1 - . . BACKGROUND Last year's CD Plan included the decision to defer the funding of new or enhanced youth services until FY90-91. The rationale for this deferral of new youth funding was based on the need to create a Request For Proposal (RFP) process and funding priorities for children, youth and families based on the comprehensive recommendations developed by the Santa Monica Committee for Youth. The Committee's report (The Kids In Santa Monica Part I: The Community Speaks out), which included 109 action recommendations, was approved by Council in September, 1989. The staff's implementation plan (Part II: An Action Plan for the 1990's) was approved in November, 1989. The Action Plan sets forth an ambitious ten-year plan emphasizing strategies for implementing comprehensive preventive initiatives and programs for kids and families in Santa Monica. These reports stress the need to increase collaboration and strengthen the network of youth services. As has been recognized in a number of communi ties across the country, ubusiness as usual" is not working for children, youth and families. In light of changing demographics and family structures, it is critical that all institutions and organizations working with young people and families evaluate their goals and assess their roles in the system of these services. The Committee for Youth's Report found that services in Santa Monica tend to be underutilized, fragmented and duplicative. To increase effectiveness, programs must become more comprehensive, responsive, collaborative and - 2 - . . innovative in their approach to service delivery. This became a central goal-~f the youth funding process for FY90-91. Toward the goals of collaboration and innovation for a comprehensive network of services for children, youth and their famil ies, a RFP for The Kids and Family Support Network was released in February, 1990. This RFP, designed to invite proposals from non-profit human service agencies, strongly emphasized collaboration and clearly stated that collaborative projects (whether ongoing or new programs) would be given priority consideration for City funding. In order to assist applicant agencies in the challenging task of creating collaborations, strengthening components of existing programs and building new programs, the City hosted several open forums, provided resources on model programs and provided a consultant to help agencies work together. During the youth funding process, the city received a request from a group of the applicant agencies asking the City to extend the deadline for proposal submission. The agencies felt that in order to develop meaningful collaborations and well developed proposals, they would need an additional month beyond the original deadline. After careful consideration, city staff approved an extension from April 2nd to May 2nd. This gave the agencies eleven weeks to complete proposals instead of six weeks, as originally planned. - 3 - . . DISCUSSION In the November 1989 report, The Kids In Santa Monica Part II: An Action Plan For the 1990's, critical human service needs of youth and their families are clearly identified as a priority for the city. The lack of positive supports within the family, the difficulty in obtaining mental health and primary health care, and the stresses inherent in growing up all point to a need for a comprehensive and coordinated human services program for Santa Monica's families and youth. During the course of the Committee for Youth's study, it became apparent that Santa Monica's current network of youth-oriented human service programs, while not unlike those in most other communities, is fragmented, sometimes duplicative, and reliant upon traditional ways of providing services. This approach is not always responsive to the needs of children and youth and the contemporary makeup of families, or the changing demographics of the community. The report points to the fact that programs must be comprehensive and take into account the interconnections between the multiple needs of youth and families. This means that service providers must attempt to meet the needs of youth in an integrated fashion and focus on more than one need by offering a range of specific programs and by providing linkages between providers who offer complementary services. - 4 - . . National research (Within Our Reach: Breaklnq The Cycle Of Disadvantaqe,- Lisbeth B. Schorr; Anchor Books, 1988) has demonstrated that common characteristics of programs that effectively change the outcomes among disadvantaged children and youth include: o Comprehensive and intensive services that transcend bureaucratic and professional boundaries to provide a network of services. In these programs no one ever says, IIThis is what you need but it's not my job to get that for you. II o Staff are well trained and supported in their work environment to build relationships of trust and respect with children and families. These relationships are key to the success of the program. Services are provided respectfully, ungrudgingly and collaboratively. o These programs deal with children as part of a family and families as part of neighborhoods and communities. Viewing youth in this context provides a broader perspective of the needs and concerns of children and families. o Services are designed to respond to the needs of those hardest to reach and most at risk by providing a range of individualized, high quality services and supports. o Programs continue to evolve and change over time in order to be most responsive to changing local needs. This may include careful evaluation of the effectiveness of programs, redefinition of target populations and changes in program hours to increase accessibility. Over the next ten years, a major initiative will take place, as discussed in the Action Plan and as approved by the City Council, to move Santa Monica's system toward one that: o is comprehensive in its approach, dealing with the human service needs of youth and families at each appropriate developmental stage; o considers the child or youth in the context of the entire family, drawing upon the range of resources needed to solve problems and presenting opportunities in that context; - 5 - . . o is collaborative 1n nature, requiring that currently fragmented programs coordinate efforts and further support new programs that are model collaborative efforts; o builds and sustains broad-based leadership wi thin Boards and staff of participating agencies to ensure an innovative and collaborative system that responds quickly and proactively to changing needs; o while providing supports to those in crisis, acknowledges as a priority those preventative supports that can most effectively assist families and youth at an early age; o is accessible to working families through appropriate hours of service and other supports; o encourages the development of multi-cultural programs to meet the special needs of those that are traditionally underserved by human services~ o solicits input and involvement from youth and families in developing programs and in evaluating program successes; and o relies on government, residents. a broad range of funding sources, including foundations, the local business community, and The Kids and Family Support Network Recommendations -- FY90-91 In response to The Kids and Family Support Network RFP, 19 proposals were submitted requesting $1,411,988. With an enhancement of $150,000 of new General Fund support, total FY90-91 funding for The Kids and Family Support Network is $830,960. Attachment I provides an alphabetical listing of all applicant organizations and identifies requested and recommended funding levels. - 6 - . . The funding strategy for youth services for FY90-91 seeks to build support in the following service areas: Funding % of Service Areas Amount Total I. Childcare Services and Parent Support $291,397 (35%) II. Case Management/Family Advocacy $303,750 (37%) III. Youth Development/Skill Building $222,355 ( 27%) The follow1ng sections describe the funding rationale and amount for each service area and the specific programs recommended for funding. For a comprehensive overview of all proposed programs, those recommended for funding and those not recommended for funding, please refer to Attachment II. strateqy, Service Areas and Specific proqrams I. Childcare Services and Parent Support $291,397 A critical service area recommended .for expanded funding this year is in the area of childcare services and parent support. Increasingly, families are plagued with inadequate support systems that cannot effectively provide affordable childcare services and preventive parent education and supports that address a culturally diverse population. A particularly vulnerable population are teenage women who become pregnant and teenage fathers. Most studies indicate that women who give birth as adolescents are more likely to raise their children alone and in poverty, and most drop out of school. Additional prevention efforts must be created including expanded health education, counseling, employment and case management and advocacy services. - 7 - . . In addition to targeting parents, children must be attended to wi~~ particular care as they are the future parents of tommorow. As a result, it is important that funds are targeted to continuing and effective services for these children. Case management and family advocacy that target the family as a whole are themes that underline the programs delivered in this area. A Teen Parent Support program for services to high school and college attending teens is recommended for funding. A collaborative proposal was submitted by Family Service of Santa Monica, the Women's Center at Santa Monica College (SMC) and the Santa Monica Malibu Unified School D1str1ct (SMMUSD), proposing to provide support programs for teen parents (through parent education, case mangement and support while attending college) and early intervention for their children. Family Service of Santa Monica will provide case management and family advocacy services for teen parents who attend Santa Monica College and for teen parents in the SChool-Aged Parent and Infant Development (SAPID) Program offered through the SMMUSD. The Women's Center at SMC will provide work study opportunities and the SMMUSD will provide childcare. Program activities in the SAPID Program and support for those teens who attend SMC will specifically target outreach and services to Latina and other minority teens. Through Connections for Children, continued funding is recommended for information and referral services, childcare scholarships and parent support services. A competitive proposal was not submitted for broad-based Latino parent leadership, education and supports along with the necssary childcare and tutoring for children. Therefore, the staff recommend targeting these services through an RFP in the coming months. The goal of this funding will be to focus services to Latino and other minority children and families. - 8 - . . participating organizations: Connections for Children $156,112 Teen Parent Program (for High School and College) - Family Service of Santa Monica (for SAPID and SHe case management) $ 45,000 - Women's Center (SMC) (for parent education) - SMMUSD (for childcare) Latino Parent Leadership/ Education RFP $ 1,750 $ 27,000 $ 61,565 Total $291,397 II. Case Management/Family Advocacy $303,750 Five agencies requested funding under the newly created School Based Consortium, a linkage between the agencies that currently provide counseling in the schools (four of which are currently funded by the City.) The Consortium proposes to better coordinate the services in the schools and describes the current level of service in the schools. While their proposals indicate a significant step forward there is a long way to go before Santa Monica's school-based human services offer a model of successful collaboration. An analysis of these proposals showed that a surprisingly low level of City-funded services are currently delivered in the schools. School-based counseling services are currently provided by City-funded agencies at the Full-Time Equivalent (FTE) staff level of 1.34 or 53.50 hours per week. This 1.34 F.T.E. is filled by at least seven different paid professionals from three different non-profit agencies. Their services cover six of the eight elementary schools, two middle schools, Santa Monica High School and Olympic Continuation School, including the - 9 - . . School-Age Parent and Infant Development (SAPID) Program. This !~mited city-supported staffing is supplemented by interns and by agencies not funded by the city. On the surface this system may seem to be comprehensive and collaborative because it involves many ind1viduals from several different agencies covering a range of schools. However, far from being comprehensive and collaborative, it is clearly fragmented, stretched, duplicative and far less effective than it could be. The staff recommendation is to target city funding so as to increase the overall level of staffing and services within the schools, to concentrate the agency efforts into a limited number of schools and to increase the focus on case management and advocacy -- an approach that can be more comprehensive, "hands-on" and success ful than traditional one-on-one counseling currently being offered by most agencies. This re-targeting will increase the current 1.34 F.T.E. of school-based counseling to over 6.0 F.T.E.'s of school-based case management, advocacy and counseling. 80% of city funding for the Case Mangement/Family Advocacy Services will be for direct program staffing costs. This funding recommendation will redirect City funding from agency based therapists and counselors to more school-based case managers/advocates and counselors. This system will also increase the emphasis on permanent staff rather than consultant therapists, who are currently often utlilized and further contribute to the fragmentation and inconsistency of service delivery. This new and enhanced system of Case Management and Family Advocacy will emphasize coordinated services for youth and their families and will focus the delivery of services both at the schools and in the community. This system is designed to provide a comprehensive support system for young people and their families and attempts to go beyond traditional psychosocial counseling services by addressing - 10 - . . the individual holistically, not only treating an isolated problem, and as part of a family and community. The city will encourage agencies to serve smaller numbers of people more intensively rather than serving large numbers and attempting to overburden staff and stretch resources beyond their reasonable capacity. This ultimately creates a more supportive environment for staff and higher quality and more effective services for kids and families. The case management and family advocacy model of service delivery links a young person with an adult who acts as an advocate. The role of this adult is be consistently available to this young person during his or her time of greatest need. This person is ultimately responsible for keeping track of the child and family. Case management and family advocacy services include thorough assessment of each young person's needs which may include the need for counseling, financial assistance, vocational guidance, or educational tutoring and seeks to develop and implement an individualized plan to help meet those needs. Advocates in this model assess needs, monitor progress and "broker" services using effective and proven resources in the community. It is intended to assist both the young person and the family to negotiate the maze of services, rules and regulations that often deter families in getting help and who otherwise would not gain access to a wealth of services. The creation of this new system of service delivery will require training and support for agency and school staff and administration. This is because those agencies recommended for funding are at varying levels of addressing the preferred program approaches described above. The city will offer and require initial training for professional staff and managers to equip them with additional skills to work more effectively and collaboratively. Training will help staff to work across systems (education, health, - 11 - . . county services), provide services with a fuller unders~anding of the spectrum of racial and ethnic groups, teach agencies how to effectively evaluate programs and provide support for managers and administrators to manage change. It is also expected that agencies will independently gather the resources, information and expertise needed to move twords this model. School-Based services: The primary focus of this case management and family advocacy system is to go where the young person is - in the schools. Four organizations have been identified to coordinate and implement this system in the elementary, middle and high schools. Each agency wil be funded to provide case manager/family advocate positions at various targeted schools (to be negotiated with each organization and School District) and through home and neighborhood visits, as needed. This funding will seek to intervene early in the lives of at-risk youth (through a new pilot project with El Nido) and to offer a more effective and integrated approach throughout the child's life. Resources for the elementary schools will target those schools with the highest low-income and minority populations. For those agencies that will require changes in staffing to implement this program, it is expected that the necessary transition will take place over the summer with the new program staff ready to begin in September 1990. Participating Organizations: El Nido (elementary schools) Family Service of Santa Monica (elementary school(s)) Jewish Family Service (high school) $ 90,000 $ 22,500 $ 22,500 - 12 - . . New start (middle and high schools) $ 78,750 Total $213,750 community-Based Services: Because this system attempts to treat the individual as part of a family and community, it is important that services remain accessible and available in the community. New start and Family Service are recommended for funding to provide services at their agency locations and to continue to work with youth and families at home and in the neighborhoods as appropriate. Participating organizations: Family Service of Santa Monica New Start $ 45,000 $ 45,000 Total $ 90,000 III. Youth Development/Skill Building $222,355 This area of funding is for resolution, peer leadership and programs targeted to low income, youth and their families. employment, other skill minority and conflict building disabled Youth Employment: Responding to the reality that a majority of youth either work or want to work, a critical preventative component of the human services system is a youth employment program that is closely linked to career exploration and mentoring programs in the earlier school years, to work experience placements in the middle school and early high school years and to job placements - 13 - . . in public and private sector jobs in the later high sch901 years. Programs should be closely tied to training and educational programs with meaningful incentives to attend and finish school. Consideration should be given to the use of an ombudsperson to assist youth in trouble-shooting on the job. The involvement of a broad-based group including the business community, school s , training programs, and communi ty-based youth employment programs is critical to an effective program. Two programs are recommended for funding in this area - catholic Youth Organization (CYO) and the City's new Kids city project, a youth leadership development program. CYO provides a traditional employment program that effectively places low-income youth from the pico Neighborhood at non-profit employment sites. eyo, however, has not demonstrated the leadership and did not design it's proposal to develop a comprehensive program that fosters effective partnerships with the business community and School District for a major youth employment initiative. Youth employment was prioritized by teens and pre-teens at the June 1, 1990 Kids City Speakout. Jobs are very important to young people and are fundamental to the organizing and empowerment efforts of youth. It is recommended that funding be allocated to Kids City to help foster the leadership that is needed to plan and develop a strong and vital youth employment and job development campaign. Encouragement is given to these two programs to work together in this effort. Participating Organizations: Catholic Youth Organizat~on Kids City - Employment $ 77,855 $ 50,000 Total $127,855 - 14 - . . Skill-Buildinq for Disabled Youth: One organization is recommended for funding in this area to enhance opportunities for disabled youth through computer technology. This program seeks to (1) increase participation of kids with disabilities in integrated recreation programs, (2) increase participation of parents in activities in which they would acquire knowledge about software and hardware that would benefit their children, (3) increase interaction between parents and children with disabilities around computer related learning and recreational activities, (4) increase support for school staff who are working to deliver education for all children, including children with disabilities. Participating Organization: Computer Access $ 25,000 Peer Counselinq and Mentorinq: In an attempt to encourage peer involvement in the delivery of services and to provide more interactive learning and skill-building opportunities for youth, two organizations are recommended for funding in this area. Dispute Resolution Services will continue and expand its peer mediation program in the Middle Schools. They will be working in the coming year to strengthen the collaboration with Case Management/Family Advocacy Program in the schools to ensure that the services they provide to young people are appropriately coordinated. city staff recommends that for Ocean Park Community Center's stepping Stone proj ect, currently funded for its' runaway shelter for youth, funds be redirected to develop the program's newest concept: to train and - 15 - . . support young people in providing peer counseling, outreach and mentoring linked to neighborhoods and schools. This effort will create community service opportunities with paid stipends for youth, mentoring of youth for youth and greatly enhance the impact of the program on the local community. From its Pico neighborhood location, Stepping stone can provide increased services to the surrounding neighborhood. It will be essential for this effort to be collaborative with New start, the Peer Counseling Program at the High School, the school-based Case Management and Family Advocacy Program, Kids City and other programs. It is also important to note that in addition to direct funding, the Ci ty continues to support the Stepping Stone and the Middle House Programs by donation of their pi co neighborhood site. This is valued at a minimum of $36,000. Given this in-kind support and because the proposal for the runaway shelter was not competitive in responding to critical needs in Santa Monica, the staff recommends that stepping stone be funded for this new peer counseling effort and that direct funding for the sheltering of runaway youth be eliminated. Participating Organizations: Dispute Resolution Services Stepping stone: $ 41,500 $ 28,000 Total $ 69,500 Defundinq Recommendations -- FY90-91 Project Heavy West is recommended to be defunded. The agency's proposal was not competi ti ve. Due to staff turnover, the one person Project Heavy West office in the Police Department has been largely unstaffed since February 1990. It is recommended that this organization receive a two-month grant of $4,260 to - 16 - . . allow for a transition period. It is recommended that New Start's services in the schools and neighborhoods be expanded, which will be a more effective use of City funding for at-risk and truant teens. The Police Department has an ongoing relationship with New start and refers many young people and families to New start for services already. Latino Resource Organization is not recommended for funding. The organization submitted their proposal over a week late. The Community Development Program, as a matter of strict policy, has never accepted or funded late proposals. This is a basic standard of all funders. In addition, the lateness of this proposal is indicative of more systemic problems experienced by this agency. The agency lacks an Executive Director and has been unable to retain one for more than six week since October, 1989. The organization's By-Laws define a full Board as having fifteen members. currently the Board of Directors has only four members, three of whom are active in the organization. This clearly reflects a lack of strong Latino community involvement with support and commitment to the organization. The agency's programs are functioning at a minimum level and are characterized by high staff turnover and lack of consistent program delivery. It is recommended that this organization receive a two month grant of $9,198 to permit a transition phase. If the organization is able to effectively rebuild and strengthen its administrative and programmatic capabilities, the organization would be eligible to apply for the Parent Leadership and Education RFP that was described earlier in this report. - 17 - . . It is important to note that the proposed defunding of LRO not be interpreted as a lack of commitment to meeting the needs of the Latino community. On the contrary, the City's committment will be increasing through the new and reallocated funding recommended to target Latino children, youth and families including: o $90,000 for EI Nido to provide comprehensive case management and family advocacy in designated elementary schools with large Latino populations -- all staff will be Bilingual Latino/a; o $73,535 for the Women's Center at Santa Monica College, Family Service and the SAPID Programs to collaboratively provide support for teen mothers and their children which will focus on assisting the women attend Santa Monica College, secure employment and childcare, participate in parent education classes and receive case management, mentoring and support services. The majority of the women targeted for the program are Latina. This also includes expanded case management and counseling for teenage women who are currently attending Santa Monica schools and in the SAPID Program. o $50,000 for Kids City for a community jobs campaign that will target Latino and other minority youth; o $61,780 for a special RFP to invite proposals for parent leadership and education along with tutoring for Latinos. The following attachment will explain the funding recommendations in more detail. Prepared By: Julie Rusk, Human Services Coordinator Julie Johnson, Human services Analyst Department of Community and Economic Development - 18 - . . AT'1'AClDlENT I FY90-9l KIDS AND FAMILY SUPPORT NETWORK FUNDING organization/project Campfire - L.A. Area Council Catholic Youth Organization Computer Access Connections for Children Dispute Resolution Services EI Nido Family service of S.M. Jewish Family Service Kids City - Employment L.A. Child Development Center L.A. Youth at Risk/CLARE Foundation Latino Resource Org. (L.R.a.) L.R.O./Virginia Park Latino Parent Leadership/ Education (RFP) New start QPCC - stepping stone Project Heavy West Teen Line J'undinq 1989-90 $ 0 77,855 0 154,000 39,933 0 108,651 14,574 0 0 0 110,376 0 95,892 27,324 26,164 o Requested 1990-91 $ 30,084 107,187 32,925 l56,ll2 63,6l6 34,534 142,084 47,313 22,792 145,000 164,172** 16,131 l34,392 70,90l 55,824 9,703 Teen Parent Program 0 56,900 - Family Service ($45,000 for case management listed with agency recommendation above) - SMMUSD ($27,000 for childcare) - Women's Center (SHC) ($1,750 for parent ed) Terrel, Lindsey, Trives TOTAL ** Late Proposal Submitted o $654,769 122,318 $1,411,988 Recommended 1990-91 $ 0 77,855 25,000 156,112 41,500 90,000 112,500 22,500 50,000 0 0 9,198 0 61,565 123,750 28,000 4,260 0 28,750 o $830,960 . . ATTACHMENT II FY90-91 KIDS AND FAMILY SUPPORT NETWORK CAMPFIRE - L.A. AREA COUNCIL Not recommended for funding proposed Program: Organization requests funds to provide a series of self-reliance workshops in the elementary schools that teach practical skills in the areas of personal safety, peer and family communicat10n and self-esteem. Recommendation: Organization is not recommended for funding. The proposal was not competitive. CATHOLIC YOUTH ORGANIZATION Recommended for funding ($ 77,855) Proposed Program: Organization requests funds to provide an employment stipend program for low-income and m1nority youth in the Pico Neighborhod. Recommended Program: Organization is recommended for funding. Recommended funding, however, is to be targeted to increased employment stipends and reduced administrative costs. A minimum of 80% of the recommended grant amount ($62,284) is to be used exclusively for youth employment stipends with an allowable 20% for program and administrative costs ($13,571). Funds are to be used for an increased number of youth employment placements to be negotiated with the organization. The organization was unable to demonstrate leadership and did not design its proposal to develop a comprehensive program that fosters effective partnerships with other community- and school-based programs and resources. It is therefore recommended that the organization receive a contingency contract status. Funding Xechanism: One-Year Contingency Grant that disburses funds based on a performance-based contract. program Requirements: Proposed requirements for 1990-91 funding include: (1) dedication of a minimum of 80% of grant funds for youth employment stipends with an allowable 20% for program and administrative costs, (2) negotiation of an increased number of Santa Monica youth employment placements, (3) work in - 1 - . . collaboration with Kids city and other community- and school-based organizations to develop a comprehensive youth employment and training program that fosters peer involvement in program design and encourages partnerships with the business community and School District, and (4) program services are to be offered on a 12 month basis. COMPUTER ACCESS Recommended for funding ($ 25,000) Proposed program: Organization requests funds to provide enhanced opportunities for disabled youth through computer technology. Recommended Program: Organization is recommended for funding as proposed. Fundinq Mechanism: One-Year Operating Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) working in collaboration with other communi ty- and school-based programs to effectively deliver comprehensive services to youth and their families, (2) target service to low-income and minority disabled youth in Santa Monica, and (3) program services are to be offered on a 12 month basis. CONNECTIONS FOR CHILDREN Recommended for funding ($156,112) Proposed proqram: Organization requests funds to provide comprehensive child care information and referral services, child care scholarships for low-income parents and their children, parent education and support workshops, and technical assitance and training for child care providers. Recommended Program: Organization is recommended for funding as proposed. Fundinq Xechanism: One-Year Program Grant DISPUTE RESOLUTION SERVICES Rec~mm.nded for funding ($ 41,500) Proposed program: Organization requests funds to provide student peer mediation services at John Adams and Lincoln Middle Schools, to develop a plan to implement the peer mediation program at Santa Monica High School, to provide cooperative conflict resolution - 2 - . . classroom activities at all elementary schools and to provide other orientation and education activities for parents and teachers of the youth served. Recommended program: Organization is recommended for funding. Fundinq Mechanism: One-Year Program Grant Program Requirements: Proposed requirements for 1990-91 funding include: (1) working in collaboration with community- and school-based programs to effectively deliver comprehensive services to youth and their families, and (2) program services are to be offered on a 12 month basis. EL NIOO Recommended for funding ($90,000) proposed Program: Organization requests funds to provide multicultural and bilingual case management and family advocacy services targeting elementary school-aged children. Recommended program: Organization is recommended for funding to provide more comprehensive and intensive case management and advocacy services than was proposed. This program is highly competitive and is recommended to serve as a pilot proj ect to target Latino youth and their families and to work in collaboration with other community- and school-based counseling programs to develop and strengthen the case management/advocacy model of service delivery. Funding Mechanism: One-Year Program Grant proqram Requirements: Proposed requirements for 1990-91 funding include: (1) maintainence of a minimum of two full-time Bilingual Case Managers/Workers at targeted elementary school sites, (2) targeting at-risk Latino youth and their families, (3) working in collaboration with other community- and school-based counseling programs to develop and strengthen the case management and family advocacy model of service delivery, (4) participation in City-sponsored training workshops that seek to promote collaborative and comprehensive youth services, (5) program services are to be offered on a 12 month basis, and (6) renegotiation of a program workplan and budget that dedicates - 3 - . . at least 80% of City grant funds to direct program costs. FAMILY SERVICE OF SANTA MONICA Recommended for funding ($112,500) proposed Program: Organization requests funds to provide school-based counseling services for elementary school-aged children, agency-based counseling services for youth and their families and case management services for teen parents at Olympic Hlgh School and Santa Monica College. Rec~mml9nded program: Organization is recommended for funding to provide: (1) at a minimum, one full-time school-based Bilingual Case Manager to continue to work with pregnant teens and teen parents in the School Aged Parent and Infant Development (SAPID) Program and to expand case management services to those teen parents who continue their education at Santa Monica College, (2) a minimum of one half-time Case Manager/Counselor to provide counseling and case management services in the elementary schools, and (3) a minimum of one full-time Case Manager/Counselor to provide counseling and case management services at the agency and in the community. Overall, the organization's proposal was non-responsive to City-articulated priorities and goals. For these reasons, it is recommended that they receive a contingency contract status. In the next fiscal year, the organization will be responsible for assessing their committment to the new case management/family advocacy system recommended by staff. It will be required that the agency undertake a self-evaluation with the agency's Board of Directors to determine their willingness to provide leadership and cooperation in this system. Funding Mechanism: One-Year Contingency Grant Program Requirements: Proposed requirements for 1990-91 funding include: (l) maintenance of at least one full-time Bilingual Case Manager for the SAPID program and the continuation of services for those clients who continue their education at the santa Monica College, (2) working in collaboration with other community- and school-based counseling - 4 - . . programs to develop and strengthen the case management and family advocacy model of service delivery, (3) participation in initial City-sponsored and agency-developed training workshops that seek to promote collaborative and comprehensive youth services, (4) program services are to be offered on a 12 month basis, (5) renegotiation of a program workplan and grant budget that dedicates at least 80% of City grant funds to direct program costs, and (6) perform a self-evaluation with the Board of Directors to the determine the level of involvement and committment to the new case managment/family advocacy system. JEWISH FAMILY SERVICE Recommended for funding ($ 22,500) Proposed Program: Organization requests funds to provide school-based counseling services at two elementary schools and at Santa Monica High School. Reccnft1ll4:nded Program: Organization is recommended for funding to provide more intensive case management and counseling services at Santa Monica High School. Funding Mecbanisa: One-Year Program Grant proqraa Requir.men~s: Proposed requirements for 1990-91 funding include: {l} maintenance of at least one half-time Bilingual Case Manager/counselor at Santa Monica High School to provide case management and family advocacy services to at-risk youth and their families, (2) working in collaboration with other community- and school-based counseling programs to develop and strengthen the case management and family advocacy model of service delivery, {3} participation in City-sponsored and agency-developed training workshops that seek to promote collaborative and comprehensive youth services, (4) program services are to be offered on a 12 month basis, (5) renegotiation of a program workplan and grant budget that dedicates at least 80% of City grant funds to direct program costs, and (6) conduct a self-evaluation with the agency's Board of Directors to determine the level of involvement and committment to the new case management/family advocacy model. - 5 - . . KIDS CITY - EMPLOYMENT Recommended for fundinq ($ 50,000) Recommende~-program: It is recommended that funding be allocated for Kids City to engage in a peer led youth employment intitiative to address the needs of youth as identified at the June 1, 1990 Kid's City Speakout. L.A. CHILD DEVELOPMENT CENTER Not recommended for funding Proposed proqram: Organization requests funds to provide school-based individual and group counseling services for youth and families. Recommendation: Organization is not recommended for funding. The proposal is not competitive. L.A. YOUTH AT RISK/CLARE FOUNDATION Not recommended for fundinq Proposed program: Both organizations request funds to conduct a series of community workshops and volunteer trainings that will serve to support a 10 day residential retreat for at-risk youth ages 16 through 20. Youth are provided with a "committed partner" at the end of the 10 day retreat and for the next year are part of a comprehensive follow-through program that assists the youth to fulfill both an individual and community project as developed by that youth. Recommendation: Organizations are not recommended for funding for this funding cycle. This was one of the most intriguing proposals submitted and staff acknowledge and commend the strong collaboration between the two organizations and other community groups. Because this is a start-up program and L.A. Youth at Risk does not have a local community presence, this program is not recommended for funding. In addition, the relationship of this program to the Breakthrough Foundation and EST has created enough concern about the basic approach and philosophy that staff recommend this issue be addressed so as to foster understanding and successful collaboration. If the program continues, becomes rooted in Santa Monica and develops cohesive local support, it would be competitive to apply for future funding. - 6 - . . LATINO RESOURCE ORGANIZATION - Not recommended for funding VIRGINIA PARK PROGRAK Proposed Program: Recommendation: Organization requests funds for a new program to coordinate a wide range of support services to youth and their families at Virginia Park. To this end, LRO, Dispute Resolution Services, New start, and Stepping stone propose to work collaboratively in a neighborhood-based human service demonstration project known as the "Virginia Park Youth and Family Support Program". These services would consist of substance abuse counseling and education, crisis intervention and peer counseling, parent education and support and confllct resolution and mediation. LRO requests funds to maintain a full-time Project Manager to work at the site and within the agency. Organization is not recommended for funding. The organization is unable to effectively demonstrate the administrative capacity to undertake this project for reasons outlined below. Though the proposed program proposes to provide a strong collaborative approach, it was unable to clearly illustrate how it would meet a critical need and what exactly the program would do (case management, large numbers to be served versus a targeted few). Specific program components, however, are recommended for funding through New Start and Stepping stone. LATINO RESOURCE ORGANIZATION Not recommended for onqoing fundinq Phase-out funding level ($9,198) Proposed program: Recommendation: Organization requests funds to continue parent leadership training and educational development activities for Latino youth and their families. Organization is not recommended for ongoing funding. The organization submitted their proposal nine days after the RFP deadline date of May 2, 1990 and therefore remains uncompetitive. The lateness of thls proposal is indicative of more systemic problems experienced by this agency. The agency has received two contingency contracts in the past three years due to the failure of the administration to attend to essential administrative, fiscal, and programmatic requirements. CUrrently, the - 7 - . LATINO PARENT LEADERSHIP/ EDUCATION (RP'P) Rec~m1ft'!Ddation: NEW START Proposed program: Rec~mm4Dded proqram: . agency lacks an Executive Director and has been unable to retain one for more than six week since October, 1989. The organization has maintained only four members of the Board of Directors for over 1 1/2 years. This reflects a lack of strong commun~ ty support and committment to the organization. Agency programs are functioning at a minimum level and are characterized by high staff turnover and lack of consistent program delivery. It is recommended by staff that this organization receive a two month grant of $9,198 to allow for a transition period to occur. If the organization is able to effectively rebuild and strengthen its administrative and programmtic capabilities, the organization would be eligible to apply for the Parent Leadership and Education RFP that is described below. Recommended for fundinq ($ 61,565) Due to the uncompetitive nature of LRO's proposal and the organizational difficulties this agency is experiencing, a critical service area gap has resulted in the area of Latino parent leadership, education and tutoring. Staff recommend funding these services through an open and competitive RFP in the coming months. The goal of this funding will be to target minority families and to be fully collaborative with other community- and school-based case management/family advocacy services. Recommended for funding ($123,750) Organization requests funds to provide substance abuse counseling, drug education and prevention/early intervention outreach services at the schools, agency and community. Organization is recommended for funding to provide school-based drug counseling and case management services at Santa Monica High School, Olympic High School and at the middle schools. Additionally, funding is recommended for continued bilingual drug education and counseling/case management - 8 - . . services at the agency neighborhood locations. and other Funding Mechanism: One-Year Program Grant program Requirements: Proposed requirements for 1990-91 funding include: (1) maintenance of a least one full-time Bilingual Case Manager/Counselor, (2) working in collaboration with other community- and school-based programs to develop and strengthen the case management and family advocacy model of service delivery, (3) participation in city-sponsored and agency development training workshops that seek to promote collaborative and comprehensive youth services, (4) program services are to be offered on a 12 month basis, (5) level of service to Santa Monica youth is to remain commensurate with the level of City funding, and (6) renegotiation of a workplan and budget that dedicates at least 80% of City grant funds to direct program costs. OPCC - STEPPING STONE Recomm4nded for funding ($ 28,000) Proposed program: Organization requests funds to provide a shelter for youth runaways, a 24-hour crisis intervention hotline services, and peer counseling and mentoring services at the Virginia Park site. Recommended Program: Organization is recommended for funding to develop the program's newest concept, to train and support young people in providing peer counseling, outreach and mentoring. Direct grant support for the runaway shelter is not recommended. This new effort will create community service ooportunities with paid stipends for youth, mentoring of youth for youth and greatly enhance the impact on the local community. The City continues to support the stone and Middle House Programs by their pico Neighborhood site. valued at a minimum of $36,000. stepping donation This is Funding Mechanism: One-Year Program Grant Proqram Requirements: Proposed requirements for 1990-91 funding include: (1) working in collaboration with other conmmni ty- and school-based programs including New start, the Peer Counseling Program at Santa Monica High School and Kids - 9 - . PROJECT HEAVY WEST proposed Program: Recommendation: TEEN LINE Proposed program: Recommendation: TEEN PARENT PROGRAM proposed program: . City, (2) participation in city-sponsored training workshops that seek to promote collaborative and comprehensive youth services, (3) to provide services on a 12 month basis, (4) renegotiation of a program workplan and budget that is reflective of the proposed progranuntic changes, that dedicates at least 80% of City grant funds to direct program costs and includes stipends for youth peer counselors. Not recommended for funding Phase-out funding level ($ 4,260) Organization requests funds to provide counseling, information and referral services and new funding for a graffitl eradication program. Agency operations are operated out of the Santa Monica Police Department. Organization is not recommended for funding. The proposal was not competitive as it was not collaborative and duplicates other counseling services. It is recommended that this organization receive a two-month grant of $ 4,260 to allow for the necessary transition phase. Not recommended for funding Organization counseling referral and School. requests funds to provide peer services, information and education at Santa Monica High Organization is not recommended for funding. The proposal as submitted was not competitive as it was not collaborative not did it effectively demonstrate a critical need in the community. The organization is encouraged to work with the Kids City project to explore possible collabroative efforts and sharing of resources. Recommended for fundinq ($ 28,750) (does not include $45,000 for Family service of Santa Monica - please refer to Family service IS section listed above) Family Service of Santa Monica, the Women's Center (SMC) , and SMMUSD submitted a collaborative proposal to perform a - 10 - . . comprehensi ve teen parent program that includes integrated case management, employment and childcare services. Recommended Program: The Teen Parent Program is recommended for funding. Family Service of Santa Monica will provide case management and family advocacy services as described under their organization for high school teens (through the SAPID program) and for teen parents who -enroll at SMe. The SMMUSD will provide performance based childcare. The Women's CenterjSMC will provide coordination, parent education and support. Punding Mechanism: One-Year Program Grant that disburses childcare funds based on a performance-based contract. Fiscal agent for this grant is to be negotiated. proqram Requirements: Proposed requirements for 1990-91 funding include: (1) working in collaboration with other community- and school-based programs to develop and strenthen the case management model of service delivery, (2) participation in City-sponsored training workshops that seek to promote collaborative and comprehensive youth services, (3) program services are to be offered on a 12 month basis, (4) development of a negoitated level of direct cash match, and (5) renegotiation of a program workplan and budget that dedicates at least 80% of the city grant funds to direct program costs. TERRELL, LINDSEY, TRIVES , ASSOC. Not recomm.nded for funding Proposed program: Organization requests funds to provide a corporate mentoring program (Career Beginnings) for older Santa Monica High School students to encourage career and educational opportunities. Recommendation: Organization is not recommended for funding. The proposal as submitted was not competitive. This organization is strongly encouraged to work with Kids City and CYO in the development of a youth employment initiative. :yfr6 - 11 -