SR-202-001 (18)
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CM:LCB:]al tt
C1ty Council Meeting: July 26, 1983
san.on1ca,
Cal1fornia
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JUl 2 6 1983
TO:
Mayor and Clty Counc11
FROM:
City Staff
RE:
Year-End Budget Amendments
INTRODUCTION
This report presents a ser1es of year-end budget amendments
necessary to bring certain departments into conformance w1th
1982-83 Counc1l expend1ture authorizations.
BACKGROUND
These recommendations are the result of the f1rst level of review
In the process of preparlng the audited f1nancial statements for
1982-83.
Finance Department and Data Process1ng staff are
currently flnalizing year-end transact10ns and prepar1ng work
papers for the annual audit.
Due to the magn1tude of this
proJect,
overvlew
informat1on on flscal year revenue and
expenditure activity w111 not be available until later 1n the
first quarter of f1scal year 1983-84. A summary analysis wlll be
prepared and submitted to Counc11 at that time.
DEPARTMENTAL REVIEWS
Followlng
are explanat10ns of the amendments requested by
program:
Clty CounCll - Greater than antlclpated amounts of staff
overtlffie resulted ln an overexpend1ture 1n
the Salaries and Wages account category of
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JUl 2 6 1983
CM:LCB:jal 4It
City Council Meetlng: July 26, 1983
san~onica, California
$1,351. An offsettlng transfer from the
Supplies and Expenses category can be made
to balance the department budget.
Data
The Councll-authorized purchase of a programming
Processing
assistance package exceeded the capital Outlay
funds avallable by $875. A transfer from the
Data Processing Supplies and Expenses account lS
proposed to offset the overexpendlture.
Pier
- Durlng the year, it was necessary to pay a
temporary Pier Manager (during maternity leave
of the permanent Pier Manager) as well as expenses
(estlmated at $15,000) for Carousel Operators.
The result lS an overexpenditure of $18,763
in the Sa1arles account category. However,
unexpended funds are available in the supplles
account to cover the entlre deflclt and a
transfer is recommended.
Disaster
- The Council previously approprlated a total of
Fund
$431,368 from General Fund reserves for this
fund to cover emergency repairs to the storm
damaged Pier and other related facilities. It
is requested at this tlme that the expenses
generated by Save the pier Week be added to thlS
fund. Appropriation of $34,786 is proposed
brlnglng the fund appropriation total to
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CM:LCB:]al __
City Councll Meeting: July 26, 1983
sanJltMonica, California
$466,154. This appropr1at1on lncrease will
be financed by a 11ke amount of Save the Pler
Week revenue already recelved by the Clty.
In addition, lt ~s necessary to approprlate
an addltlonal $23,000 from General Fund
Reserves to the Disaster fund to cover
replacement costs of items lost in the storm
from the Harbor Off~ce ($15,000) as well as
emergency work ln cuttlng off the tops of
hazardous plllngs ($8,OOO). These items have
been submitted to the Federal Emergency
Management Agency for disaster assistance
reimbursement.
Recreatlon & - General Fund D1V1S1Qns experlenced an
Parks
overexpenditure of $23,108 ln the Salarles
and Wages accounts durlng the flscal year,
principally due to the use of temporary employees.
Funds are available in the department's Supplles
and Expenses category to balance the budget.
Miscellaneous
Grant Fund -
Nutritlon
- Council-approved reclasSlflcatlon of staff
Program
positions account for the $2,462 overexpend-
iture in the salary account.
Funds are
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CM:LCB:ja1 ~
City Council Meet1ng: July 26, 1983
san~on1ca, California
available within the Division's Supplies account
to offset the expenditure.
- State Park - During FYl982-83 the City drew down $23,216 of
Grant
State grant funds to offset 90% of costs
associated w1th work on the Douglas Park play
area.
The revenue appears 1n the Miscellaneous
Grants Fund. The costs appear in the General
Fund.
In order to offset General Fund costs
w1th M1scellaneous Grants Fund revenues, 1t 1S
necessary to approve a $23,216 appropriation
in the M1scellaneous Grants Fund with a 11ke
reduction of appropr1at1on in the General Fund
Interfund Transfer Division.
Airport
- Purchase of a budgeted copier exceeded the
capital outlay appropr~at1on by $464. Funds
are ava11able 1n the a~rport suppl~es account
to offest the overage.
Water
- A cap1ta1 1mprovement proJect account was
Divislon
established to repair salt water wells damaged
dur1ng the winter storms. The amount expended
to date 1S approximately $14,000. Approval
of the appropriation funded by transfer of funds
from another Water D1V~S1on cap1ta1 proJect is
requested.
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CM:LCB:]al 4It
Clty Councll Meeting: July 26, 1983
san~lonlca, Californla
It should be noted that expenditures for
salt water well damage will undoubtedly increase
and any additional expenditures will be charged
to the 1983-84 Water Division budget and claimed
as relmbursement from the Federal Emergency
Management Agency.
Auto Self-
- Expenses agalnst thls self-lnsurance fund have
Insurance
exceeded the appropriatlon by approximately
$25,000. Approval to transfer $25,000 from
the Auto Self-Insurance Reserves lS requested.
RECOMMENDATION
It lS respectfully recommended that the City Council adopt the
accompanying
resolution which outlines the specific budget
amendments requested at this tlme.
Prepared by: Lynne C. Barrette
Deputy City Manager
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CM:LCB:ja1
City Council Meeting: July 26,1983
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san4lt Monica, Caifornia
RESOLUTION NO. 6728(CCS)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE BUDGET FOR THE FISCAL YEAR 1982-83
WHEREAS, the City Counc11 adatped the annual budget for
f1scal year 1982-83 on June 21, 1982; and
WHEREAS, the City Manager conducted a year-end budget reV1ew
during June and July 1983; and
WHEREAS, the C1ty Charter Section 1506 authorizes the City
Counc11 to amend or supplement the budget by motion adopted by
the aff1rmative votes of at least five Counc11 members;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
Section 1: The budget for the f1scal year 1982-83 1S hereby
amended as follows:
Current Revised Increase
Appropr1ations Budget Budget (Decrease)
General Fund
City Council
Salaries & Wages $ 42,010 $ 46,361 $ 1, 351
Supplies & Expenses 18,995 17,644 (1,351)
Data Process1ng
Salaries & Wages $ 152,000 $ 151,125 $ (875)
Supplies & Expenses 16,700 17,575 875
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santi Monica, Ca1forn1a
CH:LCB:]al
City Council Meetl.ng: July 26,1983
Appropriatlons
Current
BU~'Jet
Revised
Budget
Recreation & Parks
Salaries & Wages
Supp11es & Expenses
1.792,391
959,590
1,815,499
936,482
Interfund Transfer
23,216
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Total General Fund
P1er Fund
Salarles & Wages 142,130 160,893
Supplies & Expenses 367,450 348,687
Disaster Fund
Supplles & Expenses 268.855 326,641
Miscellaneous Grants Fund -
- Nutritlon ~rosra,m
-
Sa1arl.es & Wages 84.424 86,886
Supplies & Expenses 141,470 139,008
- State Park Grant 0 23,216
Airport Fund
Salaries & Wages 623.482 623.018
Capltal Outlay 2.500 2,964
Water Fund
Capital Outlay/Projects 2,074,785 2,074,785
Auto Self-Insurance Fund
Suppll.es & Expenses :;; 129,672 $ 154,672
Increase
(Decrea~e)
23,108
(23,108)
(23.216)
$ 25,321
18,763
(18,763)
57,786
2,462
(2,462)
23,216
(464)
_,464
o
$25,000
Sectl.on 2. The following budgetary funds are a~ended as
follows for the expenditure increases set forth in Sectlon 1:
General Fund
Ml.sce11aneous Grants
Disaster
Auto Self-Insurance
$(23,216)
23,216
57,786
25,000
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$ 82,786
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CM:LCB:]al
City Councll Meetlng: July 26,1983
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san4ltMonica, Calfornla
Sect~on 3. The Clty Clerk shall certlfy to the adoptlon of
thlS resolutlon and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
-f) bc.t S. ~~k.
Ifobert rYl. mu.<.-rs
Rdbert M. Myers I
City Attorney
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ADOPTED AND APPROVED THIS
26th
DAY
OF Jul Y
t 1 983 .
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6728(CCS)_WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ~T A MEETING THEREOF HELD ON
July 26
, 1983 BY THE FOLLOWING COUNCIL VOTE:
AYES:
CQUNCILMEMBERS: Conn, Epsteln, Jennlngs, Press, Reed,
Zane and t>1ayor Ed\.;ards
NOES:
COUNC I LMEMB ERS: None
ABSENT:
COUNCILMEMBERS: None
ABSTAIN:
COUNCILMEMBERS: ~one
ATTEST:
;;:;~ 7~
{I CITY CLERK
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Date:
July 22, 1983
To: C~o/COUNCIL
From: -{~;ty Staff
SUbJec~: . ~TIMATED IMPACT OF FY 1983-84 STATE
~PROPERTY TAX LEGISLATION ON THE CITY
BUDGET AND LOCAL
OF SANTA MONICA
Th~s memorandum is to adv~se you concerning the est~mated impact
of the new State budget and State leg~slation concernlng local
property taxes on the FY 1983-84 Santa Monica Clty budget.
Impact of the State Budget
As proposed by the State Legls1ature, the local government
fund~ng portlon of the State budget would have been: a) a July 1
September 30 fundlng level which essentially el~mlnated State
bailout funds for local government but d~d not reduce other State
subventions to local governments and b) an October 1, 1983 - June
30, 1984 funding level WhlCh implemented the State deflator and
put local governments lnto a reverse ballout sltuation.
When the Governor slgned the State budget, he maintalned the July
1 - September 30 fundlng level proposal but vetoed the October
1, 1983 - June 30, 1984 funding level proposal. The effect of
this veto action was to make the funds which would have
constituted an add~tional reduction under the nine month proposal
once again available to local governments. However, for local
governments to actually receive these funds the Leglslature must
appropriate them when they return from their Summer recess on
August 15, 1983.
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This means that if the local government funds made ava1lable by
the Governor's veto are to be appropriated for local government
by the Legislature. the vetoes of funds for other State-wide
programs favored by the Democratically controlled Leglslature
(such as communlty colleges. the developmentally dlsabled. senior
nutrltlon programs and the State Public Defender's office) will
have to remain ln effect. Hence, the competltion for these funds
durlng August will be quite lntense.
As one way of resolvlng this competition for State funds, the
Legislature has proposed to give local governments the authority
to raise Sales Taxes by $.01. If thlS occurs, even wlth an
implementation date of about January 1984, total FY 1983-84 local
government fundlng cuts by the State would be more than offset.
In short, local governments would gain money.
Hence, three possible FY 1983-84 local government funding
scenarlOS could occur: a) a worst case scenar20 where after
three months the State deflator is implemented, b) a middle case
scenarlO where the three month funding level is continued for the
remalnder of the fiscal year, and c) a best case scenarlO where
local governments receive additional Sales Tax revenues.
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The following is the fiscal impact of each of these three fund1ng
scenarios on the C1ty'S FY 1983-84 budget.
Worst Case*
$ (65,712)
1/4 of Full Year Business Inventory
Tax Reduction
(466,726)
3/4 of Full Year Cigarette Tax
Reduction
(270,946)
3/4 of Full Year Bus1ness Inventory
Tax Reduction
$(803,384)
Total Worst Case Reduct10n
Mldd1e Case**
$(262,847)
Full Year of Business Inventory Tax
Reduct10n
Best Case
$(803,384)
Total Worst Case Reduction
+ 1,854,491
2/3 of Previously Est1mated 9 Month
Sales Tax Gain (Assumes New Sales
Tax 1S 1n Effect for 6 Months)
$I,05l,107
Net POSS1ble Revenue Gain
*
C1ty budget already assumed loss of $1,865,824 in Motor
Vehicle In-Lieu Tax revenue. Hence, th1S scenario results
in $540,537 of reverse ba1lout ($2,128,671 in total ba1lout
- $1,865,824 - $803,384 = $-540,537).
**
Results 1n total loss of State bailout fund ($1,865,824 +
$262,847 = $2,128,671).
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State Property Tax Legislation
The Governor ~s expected to sign AB377. ThlS bill grants
retroactlve forgiveness of the $5.1 million that Los Angeles
County sa~d the Clty of Santa Mon~ca owed in property taxes WhlCh
allegedly were improperly allocated to us for the per~od FY
1978-78 through FY 1982-83. However, the bill leaves unresolved
the prospective ~ssue. In effect, AB377 grants two more years of
forglveness of local governments for the perlod FY 1983-84
through FY 1984-85. During thlS two year perlod, State flscal
staffs w~ll be studYlng the potential effects should property tax
al1ocatlon formulas be permanently rev~sed durlng FY 1985-86 ~n
accordance wlth the Carmen v. Alvord decision. It is unknown at
this tlme what would be the property tax loss to Santa Monlca if
a permanent property tax reallocatlon were to occur ~n FY
1985-86.
Prepared by: Mike DennlS
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C~l:LCB: Jal
Clty Gouncl1 Meetlng: June 21, 1983
Santa Monlca, Californla
2t72~OtJ/ A-.
TO.:
w Mayor and C1ty CounCll
JON 2 1 1!J83
FROM: City Staff
RE: Adoptlon of 1983-84 Budget
I~TRODUCTlm.:;
Th1S report recommends adoption of the proposed 1983-84 C1ty
budget, as amended.
The amendments reflect a comblnation of C1ty
Council requests~ techn1cal adJustments; and updated fund1ng and
expendl ture
lnformation recelved Slnce the proposed budget
docu~ents were prepared.
REVE::;IU;::S
General Fund
As has becone lncreaslngly the case In recent years, tbe
f1nal resolut1on of Santa Mon1ca's 1983-84 flscal condltlon w111
not be ~nown until the State adopts 1ts budget.
Still at r1sk lS
approx1mately $1.4 mlllion In state subvent10ns and/or property
tax recelpts.
It 1S lmportant to note that tbis is in add1tlon
to the $1.3 mll110n fund1ng gap identlf1ed 1n tbe proposed budget
subnltted to Counell.
Due ~o the flscal constralnts facing the Clty, a maJor
analysis
was
completed durlng the year of local revenue
generating opportunlties the City may wlsh to consider.
ThlS
work was presented to the Council in early May and has been
dlscussed several tlmes Slnce then.
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Follow1ng 15 a wr1tten
A
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summary of the recommendat1ons for local tax lncreases made at
the June 14 study seSS1on.
It 15 recoMnended that the C1ty Council endorse the
follow1ng tax changes and direct the City Attorney to prepare
ord1nances prov1d1ng for collect1on of one-half the effectlve tax
1ncrease 1n 1983-84 and the full amount thereafter. These
changes are expected to generate the funds needed to balance the
1983-84 budget and to prov1de recurr1ng revenues of over $2.7
~1111on ~n 1984-85 and after.
Tax Type
Tax Rate
1983-84
Potent1al
Increase
1984-85
Potent1al
Increase
BUSI~ESS LICENSE TAXES:
Prof/Occup/Servlce*
Retal1 Sales with
exempt10ns of .5M
Wholesale/Mfg. wlth
exemptlons of .SM*
Auto Dealers
Conmerclal Rental
Savings & Loan Corp.
$3/1000 $1,026,016 $2,052,032
$1.25/1000 35,494 70,988
$1/1000 62,718 125,435
$1.25/1000
$2,500 cap** 19,633 39,265
$1.25/1000 14,146 28,292
$3/1000 158,750 317,500
G~ILITY USER TAXES:
Cable T.V. Users
5.0%
75,000
150,000
Total
$1,391,757
$2,783,512
*20% apport1onment of gross recelpts assumed
**ThlS cap would increase to $5,000 in 1985-86 and thereafter
E~terprlse Funds
In addlt~on to the proposed tax rate lncreases outl~ned
above, staff recommends adJustment of the Water and Refuse rates.
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A change ln proposed financlng nethod for maJor water
capital lmprovements fror. a cash basis to long-term flnanclng has
lead to a re-evaluatlon of the Capital Improvements Charge
port1on
of
the
COPlIl1ercial
Water Sales rate.
Staff 1S
reco~~~mending a 43% decrease ln th1S rate component effectlve July
1,
1983.
ThlS w1ll result 1n an approX1mate $750,000 reduct10n
ln revenue ln 1983-84.
Refuse rates were also evaluated during preparation of the
budget.
The analysls was based on the cost of providlng service
to varlOUS categories of users~ proportlonate share of street
cleanlng and recycllng serVlce costs~
and anticlpated cost
lncreases over the next two years, estimated at 10%. The result
of the effort is the followlng reconmendation planned to cover
all necessary fundlng requlrenents for the next two years. It
should be noted that the proposed lncrease stl11 provides for
tWlce a week pick-up for slngle-famlly resldentlal areas. An
earller proposal to lmplement once a week pick-up has been
va thdrawn
due
to
the relatively minor potential savlngs
($lOO,OOO/yr.) .
Existing
Proposed
% Increase
Slngle faruly
(2x!week)
$7.20
$8.70
20.8%
Apartments
(all categorles -
2xjweek)
$3.70-$4.40/
unit plus bln
rental $6.30-
$iB.gO/mo.
No change
0%
Commerclal Rates Vary Vary 36.1%-
80.3%
The revenue lmpllcatlons of both of these changes are
2ncorporated in the proposed budget. However, the City Attorney
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has lnclcated that a separate public hearlng on the rates must be
held.
ThlS hearing has been scheduled for June 28.
Exhlblt A outllnes other necessary revenue adJustments
largely due to updated lnformatlon.
The numbers In parentheses
refer
to the
Supplemental Budget Information packet WhlCh
conplete explanation of the proposed change.
con-:.alns a more
EXPE:1DITlJRES
Exhlbl~ B outllnes a set of amendments proposed to the
expendlture slde of the budget.
Each of these lte~s has been
~ore fully explalned ln Supplemental Budget Informatlon materlals
and the Exhlbit has been coded for ease ln reference.
OBJEC'I'IVES
Several
addltional
and
reVlsec objectlves have been
requested by the Council during the course of budget review.
~odlfled 1983-84 obJectlves proposed for lncluSlon in the budget
documen~ follow.
Cl ty ~'Ianager
1) Develop and propose for Council conslderation the
followlng planning documents: - Cable TV mllnlclpal franchlse
plan by September 30, 1983
2) Complete maJor POllCY planning proJects:
a) Provlde report to councll on Local Coastal Plan for
adoptlon by December 31, 1983
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c) Propose a revised Development Fee Ordlnance by
December 1, 1983
e) Prepare for the Councll a comprehenslve planning
document on options for the franchlse of Clty's cable
TV network by September 30, 1983.
3) After carefully revlewing Federal flnancial asslstance
and local fiscal capacity, recommend to the C1ty Councl1 by
September 30, 1983 a long-term financlng program lnvo1vlng
the repalr, restoratlon and maintenance of the Santa Monlca
Pler.
4) Recommend to the Clty Council by November 1, 1983
speclflc programs and instltutional vehicles, as necessary
to asslst ln the flnancing, acqulsitlon, development and
management of housing actlvltles lncludlng new constructlon
and rehabllitatlon.
Add obJectlve - Adninlstrat1on:
9) Research and propose for Clty Councll conslderation,
opportunltles for increasing revenues to the Clty.
Add obJectlve - Management Services:
4) To lIT.prOVe Management reporting systems lnfor~atlon to be
more conClse and clear, and therefore, more useful to City
managenent staff and the City Councll.
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Flnance
Modlfy obJectlve - Accountlng Dlvislon
1) Prepare and lssue the audlted Annual Financlal Report
withln 150 days after the end of the fiscal year.
Communlty and Econoffilc Development
Add obJectlves - Program and POllCY DevelopMent
6) Research alternatives for tram or shuttle system for
presentatlon to Clty Council by Aprll 1, 1984.
7) Conduct feasiblllty study to explore alternative market
and uses for CiV1C Auditorium site/buildlng for conslderation
durlng 1984-85 budget deliberatlons.
Add obJectlves - Pler Development:
2)
Develop
annual plan for ongolng Pler promotional
aC~lvltles by September I, 1983 In order to enhance Pler use by
the publlC as well as lmprove revenue-generatlng potential.
3) Conduct
flnanclal analysls
reconstructlon
in
order to maXlmlze
of budget needed for Pler
the avallablllty of publlC
and prlvate resources for conslderation by the Counell in
Septenber 1983.
4)
1, 1983
Conduct lease negotlatlons with Pler lessees by November
to upgrade the quallty of the lease documents and
Pler revenues whlle at the same tlme provldlng falr and
lncrease
equltable treatment of lessees.
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General SerVlces
Add obJective - Administratlon:
2) prov1de Res1dent1al Conservat1on SerV1ces audits for 5040
C1ty res1dents dur1ng the f1scal year (cont1ngent on the approval
of Santa Monica RCS Program by the California Energy CO~~lssion
and the Publ1C Ut1l1t1es COffiM1SS1on).
Add obJect1ve - Traffic Engineering:
3) Explore costs and benef1ts of 1nterconnect1ng and
synchron1z1ng traff1c slgnals throughout the Clty to lnprove
traffic flows and safety for presentation to Councll by Apr1l 1,
1984.
CLASSIFICA~ION k~D SALARY MODIFICATIONS
As part of the budget preparat10n process, several requested
posltion and salary changes were revlewed. These have been set
forth 1n the proposed budget calculations and are described more
fully 1n the accompanying staff report from the Personnel
D1rector.
BUDGET ADMINISTRATION
The resolutions
Suppl1es
and Expenses,
account category
Capital Outlay)
adoption set forth
(Salaries and Wages,
w1thin fund within
presented for
appropriations by maJor
departments plus capital improvements proJects. Th1S has been a
long standing Council policy 1n Santa Monica. The only
d1fference be1ng proposed th1S year in the enabling resolution is
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a request for reappropriatlon of unencumbered funds for
previously approved capltal improvements projects. In prlor
years, this reapproprlatlon action has been approved by the
Council, but has been handled as a separate agenda iteM. The
Councll will contlnue to recelve quarterly reports on the status
of all ong01ng CIP projects regardless of year of author1zation.
FI~ANCIAL SUMMARY - GENERAL FUND
~he net impact of the requested amendments to both revenues
{an increase) and approprlatlons (a decrease) 15 to make
ava1lable revenues of $213,276 for posslble appropr1ation. It
should be noted that approprlatlon of the entlre amoun~ of
add1tional avallable funds would not result 1n exceedlng the
Clty's ongolng Gann llmit.
RECOMME~DATION
It lS respectfully recommended that the Clty Council take
the followlng actlons:
1) Approve resolutlons of the Clty Councll, Parklng
Authorlty & Redevelopment Agency adoptlng the 1983-84 budget, as
amended by Exhlblts A and B, attached hereto.
2) Dlrect Clty Attorney to prepare ordinance implementlng
lncrease In buslness llcense tax and utl1lty user charges for
cable televlsion.
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3) D1rect staff to prepare resolutions for 6/28/83 pub11c
hear1ng on water rate decrease and refuse rate 1ncrease.
Prepared by: John H. Alschuler
C1ty Hanager
Lynne C. Barrette
Deputy C1ty Manager
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EXHIBIT B
EXPENDITURE CHANGES PROPOSED
IN 1983-84 BUDGET
GENERAL FUND
C~ty Counc~l
F~nance
Personnel
Pol~ce
Fire
Commun~ty & Econom~c
Development
General Serv~ces
Cap~tal Improvements
ProJect
Non-Departmental
Total
$ 1,200
33,700
(601)
2,700
(400)
1,044
45,000
7,843
Overtime for Commlss~on on
Status of Women (#16)
Admlnlstratlve costs for
lmplementatlon of proposed
Buslness Llcense tax ~ncrease
(June 14 Study Sesslon, Item *2)
Travel {:i110}
Employee Insurance (#1)
Typewrlter (:Jl:I0)
MechanlC Reclasslficatlon (#16)
Land Use Study (#16)
Clty Hall Traller (~16)
(200,000) Ocean Park Llbrary
Constructlon Contrlbutlon (F8)
74,100
7,800
(27,614)
PIER FUND
Pler Operatlons $26,528
Cap~tal Improvements -0-
Total $26,528
Tax rebate payments requ~red by
var~ous agreements (~16)
Increased utll~zation of Sen~or
Cltlzen Rebate program due to
change 1n appl~catlon procedure (#16)
Contrlbution to costs of Putlle
Faclll b.es Manasement employee s (#16)
Phase I Pler ProJects ReV1Slon
planned lmprovements lnclude:
Restoratlon ($400,000) i Entry Park
($415,000) i FerrlS Wheel Pad
($25,000) i Deslgn Serv~ces (60,000).
(Based on May 10 Pler staff report)
e
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EXHIBIT B
EXPENDITURE CHANGES PROPOSED
IN 1983-84 BUDGET
GENERAL FUND - CAPITAL
RESERVE
$820,000 Loan to Redevelopment Agency
for Ocean Park L1brary (#8)
REDEVELOPME~T
$202,000 For letter of cred1t to be f11ed
1n conformance w1th Ca11forn1a
Coastal Comm1ss1on d1rect~on to
ensure construct1on of 1nter1ID
on-site park as part of Ocean Park
Redevelopment proJect. Th1S creates
an add1t1onal exclus1ve 11ne ltem
for thlS expend1ture. (#15)
(202,000) Reduce ObJect Code 741 - (Slte
lmprovements) to create add1tlonal
l1ne ltem for letter of cred1t clted
above (#15)
[ [ tJ ~ f ~ I' ,~ '1
. ~B
O:tl~"~ of t~e Crty Cle~
i- ~,'
. 4'
;h; 0 -h.
A-
e
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IIIII
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JU. 2.1 .
II
"83 ,M.! 21 p.1 .4L
ZCI! - O{) I
June 2l, 1983
Hon. Mayor and Council
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
He: 1983-84 Budget (Co~tinuance of the Historic
and Architectural Survey)
Dear Ma.yor and Council:
Our organization, which works to encourage the preservation of
significant resources in the built environment throughout the Los
Angeles metropolitan area, has been a.dvised that your City Manager
has recommended you adopt a budget for 1983-84 wh10h would provide
$5,000 for the publication of walking tours based on information
obtained during the first year of your historic and architectural
survey, thus 1n effect terminating the survey prior to completion.
We alao understand that your Landmarks Commission has recommended
budgeting $30,000 for continuation of the survey, so as to take ad-
vantage of the valuable skills developed by the group of volunteers
who have been conducting it under the guidance of the consultants.
Baaed on an evaluation of historic-preservation activities in
the cities and unincorporated areas of this county which our organ-
ization is now completing under a grant from the state Office of
Historic Preservation, we oan say that Santa Aonlca, with its sur-
vey work, appears to be one of the better-organized cities in Los
Angeles County in addressing these concerns. It is our hope that
you would accept your Landmarks Commission's recommendation and
fund the continuation of the survey, thus ~aintaining Santa Monica's
leadership role in the region.
Very truly yours)
~ j...." , ... Ii ~___ -1.....~ rf,-- .j J
; . I
_ -1 ~L..-.'--
,,~
r-
Mark W. Hall, AIA, AICP
President
;.-.::-= ;i-; ~ - :::'~.~':.~ -:..~' .
_, .- I.
, ,
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~tJ?--tCJO /
C~ty of Santa Monica
Inter-Departmenta1 Memo
DATE;
July 2, 1984
TO;
Department Heads and Staff
\ ~
Manager 6
FROH;
Lynne C. Barrette, Deputy City
SUBJECT;
Budget Adopt~on Amendments
Attached for your rev~ew and reference ~s a list of budget adop-
tion amendments that were approved by the C~ty Council at the1r
meeting of June 19, 1984~ Staff responsibilitles for spec1flc
actions necess1tated by the Council amendments are included. It
1S my understand1ng that respons1bi11ty for follow-up actions was
d1scussed w1th the appropriate 1nd1v1duals with1n a few days
after the Council meet1ng.
Feel free to contact Meganne Steele, Budget D1rector, for add1-
t10nal informatlon or clarlfication.
Thank you.
LCB;bp
........"
~
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,.
1934-85 City Counc~l Budget Adoption Amendments
Effectlve 6/19/84
Item #1 Expend~tu~e Revisions
Responsibil~ty: Perk~ns
Due Date: 7/2/84
Each of the following reV~Slons made at the City Counc~l meetlng
to the City Hanager's proposed budget for expendltures should be
reflected In the line ~tem detail and budget documents ~n addl-
tion to revisions outlined in the staff report on budget
adoption.
Dept./DlV.
Fund
Ch an';] e
Purpose
C/SD - CNS
New Sr. A.A. posltlon $
G.T. for New Sr. A.A. posltlon
Furnlture/Furnlshings for New Sr. A.A.
Transferred to llne 100 for new
Sr. A..A.
Funding of Wilshlre-Montana Nelgh.
Assoc.
4% COLA for Comm. Programs grantees
Increased fundlng for the Ch~ldb1rth
Center
Increased funding for New Start
Counse11ng ASSlst Program Serv~ces
Fund~ng of a Tenant/Landlord
Counsellng ASS1St SerVlces
4% COLA for Senlor Shared Houslng
Program
Increased Funding for Corom. on Older
Amerl.cans
Transfer from Co~~un~ty SerVl.ce
Center to help fund ~ew Sr. A.A.
Reduce approp. to Reserves
20,889
1,230
1,000
Gen.
Gen.
II U
.. H
Gen.
It It
Gen.
(6,960)
U II
Gen.
50,450
73,422
11 II
Gen.
Gen.
II II
15,600
.. ..
Gen.
4,774
II II
Gen.
45,000
II ..
Gen.
578
Gen.
Parks &
Rec.-Admin.
Capital
Budget
Non-Assign-
2,000
Gen.
(16,159)
(191,824)
Gen.
Net Change in General Fund
o
Respons~billty: Denn~s
Due Date: 7/2/84
Item #2 Revenue Revls20ns
The revenue revisions outlined in the staff repor~ on budget
adoption should be reflected 1n the line ~tem deta~l and budget
documents.
Item #3 Added ObJect~ves for
Cl.'ty ~1anager' s Office/Management
SerVlces
ResponSlblllty: Perklns
Due Date: 7/2/84
The budget and workplan documents should be amended to reflect
the addltlon of the followlng obJect~ves:
- 1 -
~
"
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e
C~ty Manager's Off~ce -
4. To prov~de staff ass~stance for the City - School Lialson
Comm~ttee w~th specif1c reference to the follow~ng:
a. Cont~ngency planning for poss~ble passage of Jarvis IV
b. Planning, zon~ng and development issues
c. Plannlng of maJor events
d. Econo~ic relatlonships between the School District and the
Clty.
Management Servlces -
6. Study the impl~catlons for Santa Monlca of the "Jarvls IV"
state-wlde ballot measure WhlCh comes before the voters 1n
November 1984.
Item #4 Added ObJective for
Clty Attorney's' Offlce
Responslbl11ty: Perklns
Due Date: 7/2/84
The budget and workplan documents should oe amendad to reflect
the addltlon of the followlng obJectlve:
3. Provlde prompt advlce and serVlce to the Clty Councl. Im-
plementatlon wl1l include:
a. Preparation of responses to routlne requests for informa-
tlon or oplnlons wlthln 20 days.
b. Preparatlon of responses to complex requests for informa-
tlon or opln~ons wlthlU 45 days.
c. Preparatlon of Ordinance and resolutlos requested by Clty
Councll wlthln 45 days.
Ite~ #5 Addltlonal Senlor
~dmln. Analyst for CjED
ResponSlbility: Steele
Due Date: 7/1/84
The budget posltion summary and slgnlficant changes should be
revlsed to reflect the additlonal Sr. A.A. posltlon authorized
for the Comruunlty and Nelghborhood Serv~ces Div~slon.
Item #6 Revised ObJect~ves
for C/ED, Econoffilc Development
ResponSlblllty: Flores
Due Date: 7/1/84
ObJective #4 for EcononlC Development should be revlsed In the
workplans and budget documents to include the following phrase:
"Explore the possibillty of establlshlng a conunercial
development strategy for lmprov~ng neighborhood services to
the P1CO Ne~ghborhood whlle malntainlng adequate protectlon
for establlshed businesses."
- 2 -
, .
,. .
e
Item #7 Addltlonal Ob]ectlve
for ClEO Admlnlstratlon
e
Responsibillty: Pllnton
Due Date: 7/1/84
A workplan should be prepared for the followlng obJectlve:
"Develop plans to lmplement TORCA."
Item ~8 Addltional Ob]ectlve
for C/ED, Communlty and Nelghbor-
hood SerVlces
Responslbility: Stlnchfleld
Due Date: 7/1/84
A workplan should be prepared for the following obJective:
"Reflne grantlng pollcles to provide for gradually reducing
dependency of some programs on Clty fund1ng as they develop
the capability to secure addltlonal private fundlng."
Item #9 Addltlonal Ob]ectlves
for Pollee Department
Responsibility: Keane
Due Date: 7/1/84
Workplans should be prepared for the fo1lowlng Ob]ectlves:
"Provlde lncreased securlty 1U the vic1nlty of the Pal1sades
Park Senlor Center and the surroundlng area."
"ReVlew pollcles regardlng the hand1lng of domestlc
vlolence."
Item ~lO Additional Ob]ectlve
for Parks & Recreatlon
Responslbllity: Arnett
Due Date: 7/4/84
A workplan should be developed for the follow lUg Ob]ectlve, fol-
lowing clarlflcatlon of Councll's lntent:
"Develop proposals for shared Parks and School Dlstrlct use
of school grounds."
Item ~ll Collectlon of buslness
llcense taxes on Southern Call-
forula Edlson (SeE)
ResponSlbllity: DennlS
Due Date: 7/19/84
Staff should take no actlon to collect the tax for 30 days to
determine if lt 15 possible to renegotlate the franchlse
agreement.
3 -
MS:CM:LCB:MS:bp ...
Counc~l Mtg: Jun~9, 1984
san~on~ca, Cal1fornla
TO:
Mayor and City Council
FROM:
Budget Resolutions
SUBJECT:
Attached are resolutlons to adopt the 1984-85 budgets of the City
Council, Redevelopment Agency and Parking Authority. Based upon
recent discuss~ons between the C1ty Manager, staff, City Attorney
and certain Clty Councll members, the attached resolutions do not
provlde additional authorlty for budget transfers by Clty staff.
As 1n prlor years, the approprlatlons are established at the
major account group level of each departmental operating budget.
The attached resolutions actually reduce administrative authorlty
to make budget transfers for capltal proJects. As was discussed
in the staff report regarding budget adoption, staff recognlzes
City Councll's interest in the capital program and wlll continue
the adminlstrative practice of requesting CounCll authorizat1on
for any signlflcant transfers between capital proJects. The at-
tached resolutlon ensures that capital budget transfers between
program categories w1ll be submltted for Clty Council approval.
Prepared By: Lynne C. Barrette
Deputy City Manager
Meganne Steele
Budget Director
- 1 -
.
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F I : CMD : J W
Council Meetlog: June 19, 1984
Santa Monlca, Callfornia
Resolution No.
6869 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA APPROPRIATING FISCAL YEAR
1983-84 FUNDS TO GANN RESERVE ACCOUNTS
WHEREAS, under the provisions of Article XIIIB of the
State ConstItution, a city 15 authorized to approprlate to a Gann
reserve account the difference between actual spending subject to
the Gann LIffilt and the City's Gann Llrnit for that fiscal year;
and
wl1EREAS,
appropriating available funds to a Gann
reserve account IS in the public interest because establIshment
of a Gann reserve account increases the abIlity of the Clty
Counell to respond to the service needs of the citlzens of the
CIty of Santa MonIca,
NOW, THEREFORE, the City Council of the City of Santa
~onlca does resolve as follows:
SECTION 1.
All Flscal Year 1983-84 General Fund and
Parks and Recreatlon Faclllties Fund appropriations and revenue
estimates, exclUSlve of Federal or state grant appropriativns and
revenue estimates, shall be adJusted to actuals as determIned by
the Clty'S annual flnanclal audIt as set forth ln the CIty'S
FIscal Year 1983-84 Comprehenslve Annual Financlal Peport, and
the dIfference bet~een the lesser of $3,422,211 or actual
expenditures and encumbrances subJect to IIffilt3tlon as determIned
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Adopted and approved this 19th day of June, 1984.
W~1
Mayor
/
I hereby certify that the foregoing Resolution No. 6869(CCS)
was duly adopted by the City Council of the City of Santa Monica
at a meeting thereof held on uune 19, 1984 by the following
-Council vote:
Ayes:
Councilmembers: Conn, Epstein, Jennings, Press,
Reed, Zane and Mayor Edwards
Noes:
Councilmembers: None
Absent:
Councilmembers: None
Abstain:
COUncilmembers: None
ATTEST:
~~
City Clerk
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BEFORE DISTRIBUTION CHECK CONTENT OF ALL FOR CITY CJ.ERK'S ACTION
DISTRIBUTION OF RESOLUTION # 6!,C?9 ORDINANCE It
Counel1 Meetlng Date
c -/81
Y t
I
Introduced:
Agenda Item It
! ~ ,~J-;'~ ~ _'.....
--;-r '-"----,- ,-
Was lt amended?
,..~
Adopted:
* ALWAYS Pl1BLISH POOPTED ORDINANCES
Cross out Attomey' s approval
IX> back sheet on ~rd Processor
VOTE: AffirmatIve.
NegatIve:
Abstain:
Absent:
a,; (l 7
DISTRIBUTION:
ORIGINAL to be signed, sealed and filed in Vault.
NEWSPAPER PUBLICATION (Date:
)
)
Department originating staff report (
Nanagement Serv~ce? Lynne Barrette -urdinances only
Agency mentloned in document or staff report
Jl
..
.
(certified?)
SubJect flle (agenda packet) 1
Counter fIle 1
Others'
Airport Parking Auth.
Aud I t 0 J:.um Personnel
BuildIng Dept. Planning
EnVIron. Servo Police (en-
I forcement?)
FInance ;
PurchasIng .
Fire
Recr/Parks
General Servo
Transportation
Library --
Treasurer
Manager
SEAD FOU~ COPIES OF ALL ORDINANCES TO:
CODED SYSTEMS. Attn Peter MaciearIe
l20'Hain C:trc:et
AV0~1 N~w Jersey_07717 I
SEND FOUR COPIES OF ,HI, ORDTNANCP-5 -TO:
PRESIDING JUDGE
SA~TA MONICA MUNICIPAL COURT
1725 MAIN STREET
SANTA MONICA, CA 9040]
*Check COde Sections before senr'ling.
TOTAL COPIES
,
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Calculation of City's FY 1984-85 Gann Limit
Allowable
Fiscal Inflation ongoing
Year Factor(%) Component
City Gann Limit
Override
Component Adjust.
Total
1983-84
1984-85
N/A
1.0617*
$23,486,995
24,937,302
$3,395,954
3,605,652
-0-
-0-
~26,882,949
28,542,954
* Allowable inflation factor is rounded for this
presentation. Reflects 1.0474 (CPI chg.) x 1.0137 (City
pop. chg.)
FY 1984-85 Proposed Appropriations Subject to Limitation
Ongoing
Component;.
+
Override
Component
=
Total
Gann Limit
$24,937,302
$3,605,652
$28.542,954
1984-85 Appro- 24,744,755
priations Subjec~
to Limitation (Proposed)
3,127,857
27,.872,612
Difference $
[under/Cover)]
192,547
$ 477,795
$
670,342
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and the Santa Monlca Clty Councll' ~~
b -19-i)/
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To the Honorable M~yor Ken Edwards
We, the undersIgned resldents of the Wllshlre Montana Nelghborhood (from
Ocean Avenue to 21st Street, between Wllshlre Boulevard and Montana Avenue,)
want to contlnue the efforts to provlde crlme preventlon lnformatlon and
Nelghborhood Watch, streetllghts, and neighborhood organlzlng ln our nelghborhood.
We feel that these actlvltles deflnltely provide for a safer, better nelghborhood
and greater partlclpatlon In our city's government. Therefore, we ur~e you to
vote for fundlnq for the Wllshlre Montana Nelqhbors' AssOclatlon.
Name
.::r;+Mb> AvZAt(J~
A/'}J . .
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