SR-202-001 (11)
EPWM:CP:AA:DB::s S:\sp1772\cc1772c.doc
Council Meeting: March 28, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate a
Modification to the Agreement with Daniel, Mann, Johnson, & Mendenhall
for CIP Project Management Services
Introduction
This staff report recommends that the City Council authorize the City Manager to
negotiate and execute a modification to the professional services agreement for CIP
project management services with Daniel, Mann, Johnson, & Mendenhall (DMJM) in an
amount not to exceed $300,000.
Background
On December 15, 1998, the City Council awarded a contract for professional services
for CIP project management services with DMJM. The contract for CIP project
management services was established to assist Engineering Division staff with
budgeted CIP projects.
The range of projects that DMJM has assisted the City with include park and facility
maintenance, roadway improvements, architectural remodeling, bridge seismic
upgrades and utility work. The tasks performed by DMJM have proven valuable in
accelerating the completion of projects and supporting the delivery of needed capital
improvements.
In addition, DMJM project managers have assisted the City in obtaining additional
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funding approvals from Caltrans and the Los Angeles County Metropolitan
Transportation Authority (MTA) on certain CIP projects.
Discussion
The Engineering Division has a continuing need for project management assistance to
complete projects approved in prior and current year CIPs. The extension of the
DMJM contract through the end of this Fiscal Year will provide these needed services
and maintain continuity in the management of CIP projects assigned to their firm. A list
of the proposed projects requiring project management assistance this fiscal year from
DMJM is attached.
Budget/Financial Impact
Funds totaling $300,000 are available inthe CIP Project accounts listed on Exhibit A.
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and
execute an amendment to professional services contract No. 7428 (CCS) with Daniel,
Mann, Johnson, & Mendenhall (DMJM) in an amount not to exceed $300,000 for CIP
project management services.
Attachment: List of CIP Projects
Exhibit A – List of CIP Project Accounts
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Senior Civil Engineer
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EXHIBIT A
LIST OF CIP PROJECT ACCOUNTS
Acct. No. C01008598.589000 “City Fac Maint/Acces/Rpr Prjct” $130,000
Acct. No. C01022995.589000 “Fourth Street Senior Housing Project” $ 16,000
Acct. No. C25091099.589000 “CIP Project Management” $ 15,000
Acct. No. C32057700.589000 “Civic Restroom Exhaust Upgrade” $ 2,500
Acct. No. C32057900.589000 “Civic Audi Floor Replace” $ 5,000
Acct. No. C01046999.589000 “Fiber Optic Network” $ 9,500
Acct. No. C01015599.589000 “New Streetlight Systems” $ 30,000
Acct. No. C01065298.589000 “BIG California Incline Recnstr” $ 53,000
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Acct. No. C20052396.589000 “4 Street Reconstruction” $ 10,000
Acct. No. C34055899.589000 “Stormwater Systems Improvements” $ 5,000
Acct. No. C25085799.589000 “Replace Salt Water Well Intake” $ 12,000
Acct. No. C25085800.589000 “Salt Water Wells French Drain” $ 12,000
Total………………………$300,000
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