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SR-201-004 (7) .. e e ;2 t/ 1-- co If FD:MD:gp:gann8586 Counc~l Meeting: June 25. 1985 Santa Mon~ca. California TO: MAYOR AND CITY COUNCIL FROM: C~ty Staff SUBJECT: RECOMMENDATIONS TO APPROVE RESOLUTIONS ESTABLISHING THE CITY'S GANN APPROPRIATIONS LIMIT FOR FYl985-86 AND APPROPRIATING FY1984-85 FUNDS TO GANN RESERVE ACCOUNTS Introduct1on Th~s report recommends approval of resolutions establ1sh1ng the C~ty's Gann Appropr~at~ons Limlt for FY1985-86 at $34,262,487 and appropriatlng available FY1984-85 funds to Gann reserve accounts. Gann Ap~ropr1ations L1m1t for FYl985-86 On June 18, 1985, the C~ty Counell adopted the C~ty's FYl985-86 budget. In order to meet legal requirements, the City Counc1l must also formally adopt the C1ty'S Gann Appropr~ations L~m1t for FYl985-86. Based upon the 1nstruct1ons prov~ded by the State of Californ~a Department of F1nance and various clar~fying gu~del1nes, the C1ty'S Gann Appropr~ations L1m~t of $34,262,487 for FY1985-86 has been computed and made ava1lable to the publ~c for flfteen days pr~or to th1S meeting. The calculat~on of the l~mit ~s detailed at Attachment A. A comparison of the cityt s FYl985-86 Gann Appropriatlons Llm1t and FY1985-86 approprlat1ons subJect to l~mitation as set forth 1n the C1ty'S adopted FYl985-86 budget lS as follows: to -]) JUM 2 5 115 fo-]) JUM 2 5 1985 e e appropr~ated to Gann reserve accounts. Thus, the "Ganned" mon~es 1n the reserve accounts become avallable for appropriatlon durlng FY1985-86 and/or subsequent flscal years free of FY1985-86 and/or subsequent f1scal year's Gann 11mltat~ons. As the follow1ng table ind1cates, Counc1l adoptlon of the resolutlon at Attachment C means that up to $7,598,630 of funds which may be ava1lable at the end of the current fiscal year wll1 become "Ganned". Estlmated Actual Spending Results for FYl984-85 On-go1ng Pollce Overrlde Component + Component + Capital proJ. component* + Total Gann Limlt $24,937,302 $4/000,000 $3,500,000 $32,437,302 Est1mated Actual Spendlng SubJect to Limltatlon 20,472,577 3,127,857 1, 238,238 24,838,672 under/ (over) $ 4,464,725 $ 872,143 $2,26l,762 $ 7,598,630 Note: * As the voters approved this overr~de 1n Nov. 1984, some flve months after the FY1984-85 budget was adopted, no FY1984-85 capl.tal proJects were spec1f~cally ident~fled as belng appll.cable to the overrl.de. When the Clty'S FY1984-85 Comprehens1ve Annual Financial Report lS subm1tted to the Council th1S Fall, the Finance Dlrector wlll report to the Councll actual total FY1984-85 spending and the e e On-G01ng Component Pollee Override Component Capital ProJect Overr1.de Component TORCA Overr~de Component Total Gann Llffilt $25,885,479 $4,152,090 $3,633,078 $59l,840 $34,262,487 Appropr1atlons SubJect to Llmita- tion 22,699,913 3,547,554 3,633,078 495,802 30,376,347 Net under/ $ 3,185,566 $ 604,536 (over) $ -0- $ 96,038 $3,886,140 The above table indlcates that ln all components of the Clty'S total Gann Appropr~at~ons Llffi1t, FY1985-86 approprlat~ons subJect to l~mitatlon are less than the app11cable 1imlt component. An appropr1ate resolution to establlsh the Clty'S FY1985-86 Gann Approprlatlons Llmlt at $34,262,487 lS at Attachment B. Appropr1ating Available FY1984-85 Funds to Gann Reserve Accounts Under the prOV1Slons of Art1cle XIIIB of the State Const1tutlon, a Clty is authorlzed to appropr1ate to reserve accounts the dlfference between actual spending (l.e. expenditures and encumbrances) sUbJect to the Gann Appropriations L1mlt and the City's Gann Approprlatlons L1m1 t for that flscal year. This actlon can be accomplished by the Clty Counc~l passing a resolution to this effect. For FY1984-BS, an apfrropfiate resolutlon to accompllsh thlS transactlon has been prepared and lS at Attachment C. By tak1ng thlS actlon, the City Councll, In effect, subJects to the FY 1984-85 Gann Appropr1ations L:tmlt the funds so e e actual amount vlhlCh the Councll has appropriated to "Ganned" reserve accounts. Budget/Financlal Impact Adoptlon of the attached resolut1on establish1ng the Clty'S FY1985-86 Gann Approprlat1ons L1mit does not have a budget/financlal lmpact. Adoptlon of the attached resolution approprlatlng avallable FYl984-85 funds to "Ganned" reserve accounts will increase the Clty' s ablllty to respond to future service needs. Recommendatlon It is recorrunended that the attached resolut1ons WhlCh establ1sh the City's Gann Approprlatlons Limit for FY1985-86 at $34,262,487 and which appropriates up to $7,598,630 of available FY1984-85 funds to Ganned reserve accounts be approved. Attachments Prepared by: M1ke Dennis, Dlrector of Finance e e Attachment A CITY OF SANTA MONICA CALCULATION OF FY 1985-86 GANN APPROPRIATIO~S LIMIT FY1984-85 TOTAL GANN APPROPRIATIONS LIMIT On-Going Component (a) Po1~ce Overr~de Component (b) Cap~tal Project Overr~de Component (b) $24,937,302 4,000,000 3,500,000 FY1984-85 Gann L~rn~t Allowable AdJustment CPI Change City Pop. Chg. (Total) (e) 1.0374 times 1.0006 = 1.03802244 $32.437,302 1.03802244 Sub-Total $33,670,647 Plus TORCA Overrlde Component (Per Seetlon 2015 of Clty Charter) (b) 591,840 FY1985-86 TOTAL GANN APPROPRIATIONS LIMIT $34,262,487 Conslst1ng of the FOllowing Components: On-go1ng Component Police Overrlde Component Capital ProJects Overr~de Component TORCA Overrlde Component $25,885,479 $ 4,152,090 $ 3,633,078 $ 591,840 (a) Adopted by Clty Councll 7/10/84 (b) Approval by the voters 1n Nov. 1984 (e) Per State Department of Flnance. May I, 1985 .. VOTE: AffIrmative" ~ Negative~ B Abstain' r? = Absent: 7~~~~ ~ ~ PROOF VOTE~ ~ITH ANOTHER PERSON 'BEFORE A~~THING ~ DlSTRinuT10N~ 'OKIGl~AL ~o oe signea, ~ealea and I-< o t') 00 ....... o N ....... 0) Q) > .r-! Q) U Q) k ....... o = >. Q) ~ k o ....... ....... <( ....... Cl:l ...c:: ....... 't:l Q) ....... III Q) ::s 0" C1) k Q) U .r-! l.l-l I.H o III ~ >- G) ~ I-< o ....... ....... < >- ....... .r-! U l.l-l o m ....... I-< Q) ,0 o ~ c~ -; /:...f... / e e BEFORE DISTRIBUTION CHECK CONTENT OF ALL DISTRIBUTION OF RESOLUTION P ?o ') 7 CouncIl Meeting Date 0; /tl:::-- C-LJ m FOR CITY C~ERK'S ACTION ORDINANCE # Introduced; Agenda Item if Was It amended? Adopted; All-JAYS PUBLISH AOOP l'W ORDINANCES* *Cross out Attorney J s approval b~() filed in Vault. NEWSPAPER PUBLICATION (Date; ) ) Department originating staff report ( Management Serv.!se~ Lynne Ba~r~tte--urdinances only ~ .' Agency mentioned In document or staff report (certifIed?) SubJect file (agenda packet) 1 Counter file 1 Others: AIrport Parking Auth. AudltoIum Personnel BUIldIng Dept. Planning ~ EnvIron. Servo Police Cen- I forcement?) Finance Purchasing . FIre Recr/Parks General Servo Transportation LIbrary Treasurer Manager SE~D FOU~ COPIES OF ALL QRDINA~CES TO: COD~D SYSTEMS, Atin Peter Maclearie 12 0 ~.Iain :"'tr~et AV0~1 N~w Jersey_07717 SEND FOUR COPIES OF ALl. nR!lTNA\IrF~ _TO: PRESIDING JUDGE SANTA MONICA MUNICIPAL COURT " 725 MAIN STREET SMiTA MONICA, CA 90401 *Check COde SectlOns before sending. TOTAL COPIES 3 VOTE: Affirmative: ~ Negative: ~ Abstain' g Absent. u;/~ ~ ~ ~ROOF VOTE~ WITH ANOTHER PERSON BEFORE A~~THING ~ DISTRIBUTI0N: 0RIGIKAL ~6'be signed, sealed and filed in Vault. l-< o I"'l a:l ........ o ('oJ ........ 01 Q) > ..-1 Q) U Q) l-< .., o s:: >.. Q) s:: h o .., .., <I: .., rn ..c:: .., "tl Q) .., ~ Q) ::l C" Q) J.o Q) U ..-1 4-1 4-1 o III - >. G> s:: '"' o i-.l i-.l < >. i-.l ..-1 U 4-1 o Cl3 .., l-t Q) .0 o cz:: .' e e BEFORE DISTRIBUTION CHECK CONTENT OF DISTRIBUTION OF RESOLUTION # ~JroP ~s- /?s- C-/-J ALL FOR CITY C~ERK'S ACTION ORDINANCE # Introduced: CouncIl MeetIng Date Adopted: AIl/lAYS PUBLISH AOOP'l'w ORDINANCES* *Cross out Attorney's approval Agenda Item # Was It amended? , ...- /YO &;--0 NEWSPAPER PUBLICATION (Date: ) ) Department orIgInating staff report ( Manaoement Serv.ices Lvnne Barrette-.urdInances only b -4' ~ =- ~ Agency mentIoned In document or staff report (certi fled?) Subject file (agenda packet) I Counter file 1 Others: Airport Parking Auth. AudItorum Personnel Building Dept. Planning \ Police (en- forcemen t?) Environ. Servo Finance I PurchaSIng . FIre Recr/Parks General Servo Library TransportatIon Treasurer ~1anager SEND FOUR. COPIES OF ALL ORDINANCES TO: CODED SYSTEMS, Atin Peier Macfearie 120'Main rtyaet . _ AVO'll ~,f~w Jersey_G77l? SEND FOUR COPIES OF A T.T. ORDTNANr?-s ~TO: PRESIDI!\G JUDGE SANTA MONICA MU~ICIPAL COURT ;725 MA1N STREET SANTA MONICA, CA 90401 *Check Code SectlOns before Ser'1nl n.g . TOTAL COPIES J -:- e e Attachment B FD:CMD:gp Counc11 Meetlng: June 25, 1985 Santa Mon~ca, Californla RESOLUTION NO. 7037 (CCS) (Clty Councl1 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY Of SANTA MONICA ESTABLISHING THE GANN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1985-86 ~'i'hEREAS , the City Councll lS required under the prov~s~ons of Government Code Sectlon 7910 and Artlc1e XIIIB of the Ca11fornla Constltutlon to estab11sh 1tS approprlations llffilt by resolut1oni and WHEREAS, documentatlon used 1n the determ1nat1on of the appropriatlons 1~mlt has been avallable to the publlC for flfteen days prior to this meet~ng as requlred by Government Code Sect10n 7910, NOW, THEREFORB, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWSi SECTION 1. For purposes of Art1cle xrIIB of the Californ~a Constltutlon, the C1ty of Santa Monlca appropr~at~ons llmlt for the flscal year 1985-86 shall be $34,262,487. .. --; ....- e e SECTION 2. The City Clerk shall certlfy to the adoption of the Resolut~on, and thenceforth and thereafter the same shall be In full force and effect. APPROVED AS TO FORM: ~ '--. ~ '--------------.. ROBERT M. MYERS l) -- City Attorney e e Adopted and approved this 25th day of June, 1985. ;GL ,C~~at ~~ I hereby certify that the foregoIng Resolution No. 7037(CC8) was duly adopted by the City CouncIl of the CIty of Santa MonIca at a meetIng thereof held on June 25, 1985 by the fOllowIng Councll vote: Ayes: Councllmembers: Conn, EpsteIn, JennIngs, Katz, Zane and Hayor Reed Noes: Councllmembers: None AbstaIn: Councilmembers: None Absent: Councilmembers: Edwards ATTEST: C~- . ActIng ~v CIty J:~;;l -" '" e e ... Attachment C FD:CMD:gp Counc1l Meet1ng: June 25, 1985 Santa Monica, Callforn1a Resolution No. 7038 (CCS) (city Counc11 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROPRIATING FISCAL YEAR 1984-85 FUNDS TO GANN RESERVE ACCOUNTS \'lHEREAS, under the prov~slons of Art1cle XIIIB of the State Const1tutlon, a Clty 15 authorlzed to appropr~ate to a Gann reserve account the dlfference between actual spendlng subJect to the Gann Approprlatlons Llmit and the C1ty's Gann Approprlatlons Llffilt for that f~scal year; and WHEREAS, approprlat~ng ava~lable funds to Gann reserve accounts is 1n the publlC lnterest because estab1~shment of Gann reserve accounts 1ncreases the abl1lty of the Clty Councll to respond to the serVlce needs of the clt1zens of the Clty of Santa Monlca, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. All Flscal Year 1984-85 General Fund and Recreatlon and Parks Facilltles Fund appropriations and revenue estimates, exclus~ve of Federal or State grant appropriations and .. e e revenue estlmates, shall be adJusted to actuals as determlned by the C~ty I S annual financial aud~ t as set forth 1n the C~ ty 's Fiscal Year 1984-85 Comprehens~ve Annual F~nanclal Report, and the d~fference between the lesser of $7,598,630 or actual expenditures and encumbrances subJect to Ilmltatlon as determined by the C~ty's annual flnanc1al aud~t as set forth ~n the C~ty's Flscal Year 1984-85 Comprehens~ve Annual F~nanclal Report for these Funds and the C~ty's Flscal Year 1984-85 Gann Approprlations L1ffi1t, to the extent funds are ava~lable, is hereby approprlated to reserve accounts in these respectlve Funds. SECTION 2. The Clty Clerk shall cert~fy to the adopt1on of this Resolutlon, and thenceforth and thereafter the same shall be ln full force and effect. APPROVED AS TO FORM: _ -"" A........ ~ ,...... ~ \ ..........- ROBERT M. MYERS City Attorney 1) -- . '" ~ e e .. Adopted and approved this 25th day of June, 1985. (l j .~"~, k ~f ~~ Mayor ~ I hereby certify that the foregoing Resolutlon No. 7038(CCS) was duly adopted by the Clty Councll of the Clty of Santa Monica at a meeting thereof held on June 25, 1985 by the followlng Council vote: Ayes: Councllmembers: Conn, Epsteln, Jennlngs, Katz, Zane and Mayor Reed Noes: Councilmembers: None Abstain: Councilmembers: None Absent: Councllmembers: Edwards ATTEST: \)~ f~. ~~~ Acting Clty ~erkJ e .e /# ~'~p ~1..J ~ · ~r if~- -' ;2e:>/..--oor FI : MD : f f Council Meeting: July 10, 1984 Santa Monica, California TO: MAYOR AND CITY COUNCIL FROM: City Staff SUBJECT: RECOMMENDATION TO APPROVE A RESOLUTION ESTABLISHING THE CITY'S GANN APPROPRIATION LIMIT FOR FYl984-85 Introduction This report recommends approval of the attached resolution, which establishes the City's Gann appropriation limit for FY1984-85 at $28,542,954. Analysis Based upon the instructions provided by the State of California Department of Finance and various clarifying guidelines, the Gann appropriation limit of $28,542,454 for FY1984-85 has been computed and made available to the public for fifteen days prior to this meeting. The calculation of the limit is detailed at Attachment A. A comparison of the City's FY1984-85 Gann Limit and FY1984-85 appropriations subject to limitation as set forth in the City's adopted FY1984-85 budget is as follows: >. .. e .e .. - Regular, Ongoing Component Proposition A Component Total Limit Gann Limit $24,937,302 $ 3,605,652 $28,542,954 Appropriations Subject to Limitation: a) For specific serVlces and capital projects $24,624,871 $ 3,127,857 $27,752,728 b) Appropriated to a Ganned Reserve 312,089 477,795 789,884 Subtotal $24,936,960 $ 3,605,652 $28,542,612 Difference [under/(over)] $ 342 $ -0- $ 342 The above table indicates that essentially all of the City's FY1984-85 Gann Limit authorization has been used. However, in the process of using the City's FY1984-85 Gann Limit authority, the Council appropriated $789,884 to a Ganned reserve in the General Fund of which $477,795 has been earmarked for possible future appropriation for specific police and protective services purposes in accordance with the restrictions of the City1s existing Gann Limit override, and $312,089 has been earmarked for possible appropriation for any purpose. This Ganned reserve is in addition to the up to $3.4 million Ganned reserved previously appropriated under the City's FY1983-84 Gann Limit. The precise amount of the $3.4 million Ganned reserved will be reported to the Council by the Director of Finance during November, 1984 upon completion of the audit of FY1983-84 and in conJunction with It e presentation of the City's FYl983-84 Comprehensive Annual Financial Re po r t . BUdget/Financial Impact Adoption of the attached resolution establishing the City's FYl984-85 Gann appropriation limit does not have a budget/financial impact. Recommendation It ~s recommended that the attached resolution, which establishes the Clty'S appropriation limit for the fiscal year 1984-85 at $28,542,954, be approved. Attachments Prepared By: M1ke Dennis, Director of Finance 1983-84 Gann Limit It . CITY OF SANTA MONICA GANN APPROPRIATION LIMIT COMPUTATION FOR FY1984-85 Allowable Adjustment (FY1983-84 to FY1984-85) CPI Factor Population Factor 1984-85 Change Factor 1984-85 Gann Limit 1. 0474 x 1.0137 *Rounded for presentation purposes. Attachment A $26,882,949 x 1.0617* $28,542,954 ~ e e FI:CMD:ff Council Meeting: July 10, 1984 Santa Monica, California RESOLUTION NO. (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING THE APPROPRIATION LIMIT FOR THE FISCAL YEAR 1984-85 WHEREAS, the City Council is required under the provisions of Government Code Section 7910 and Article XIIIB of the California Constitution to establish its appropriation limit by resolution; and WHEREAS, documentation used in the determination of the approprlation limit has been available to the public for fifteen days prior to this meeting as required by Government Code Section 7910, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS; SECTION 1. For purposes of Article XIIIB of the California Constitution, the City of Santa Monica appropriation limit for the fiscal year 1984-85 shall be $28,542,954. . ~ ' It e . SECTION 2. The City Clerk shall certify to the adoption of the Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ROBERT M. MYERS Cl.ty Attorney <e -e CITY OF SANTA MONICA COMPUTATION OF APPROPRIATIONS SUBJECT TO LIMITATION FOR FY198~-8~ Total Amounts Total Estimated Revenues for City* $114,603,110 Less: Estimated Revenues of All Exempt Funds (62,437,071) Subtotal of Revenues of Non-Exempt Funds $ 52,166,039 Less: Proceeds of Taxes (34,117,201) Subtotal of Non-Proceeds of Taxes $ 18,048,838 1,993,622 Plus: Appropriation of Ganned Fund Balance Total of Non-Proceeds of Taxes $ 20,042..460 Total Appropriations for City * $124,396..298 Less: Appropriations of Exempt Funds (69,442,385) Subtotal of Appropriations of Non-Exempt Funds $ 54,953,913 (20,042,460) Less: Appropriations from Non-Proceeds of Taxes Plus: Estimated User Fees Exceeding Costs -0- Less: Appropriations for Debt Service (6,368,841) Total of Appropriations Subject to Limitation $ 28,542f612 *prior to Adjustments for Transfers and Reimbursements_ al ~ I ~ I f' I ~ ; ~ / ~ fi-- ~-l ~ lri-iJ>':: .. ,~ ,....r::s ;J) !~ ; ;2 I :5 i~3 ~ M L..__ '_~~ {J}- + N !i:~-l ~ ~~ ~l ~ 1\ {J}- .c l) UJ '-1 - - 'I Ul g - ..-I l-4 .;...l CO m +..I ' ;8@d2 ~ 1 rd 0.. ~ I L") ~08HI~ IQJ Q" IN jZ ~.J (I)- L---r .. 4-l o tfl .jJ UJ -l 00 s:: o u QJ 13 _to s:: 8 .ri ri s:: .;...lO Q.l 0 ri ti' 'rl .jJ S::'Om ("j UJ rl ...c: -,-.1 ::s u~n. ::s 0 <i,a !J p., 13 ri i x l-1 R <<r L"l 0'1 . &" ~ s:: ...-1 . g riP r-- M ..--l o . ..--l ~ r- X..--l 1.0 .0 () . 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