SR-12B (3)
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PE"epp.040897 bancroft pms
Council Meetmg Apnl 8, 1997
APR 2 9 1997
Santa MOnica, California
TO. Mayor and City Council
FROM" City Staff
SUBJECT. Executive Pay Plan Resolution
INTRODUCTION
This report requests that Council adopt the attached Resolution amending the
Executive Pay Plan
BACKGROUND
CIty Department Heads, the executive staff of the City Manager's Office and the City
Clerk are not represented by bargaining units. A Resolution amending the Executive
Pay Plan was adopted by CIty Council on November 26, 1996. In that resolution, the
management leave section of the Executive Pay Plan was retitled (management
incentive) and rewntten to bnng It mto compliance with the regulatIons of the Public
Employees' Retirement System (PERSl
After further reView, PERS has requested an additional modification to the
management Incentive section The attached resolution amends the management
incentive section of the Executive Pay Plan to bring
It Into comPhanceithZ8
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regulations,
APR 2 9 1997
BUDGET/FINANCIAL IMPACT
The attached resolution does not result In any additional cost to the City,
RECOMMENDA TION
It IS recommended that Council adopt the attached resolution amending the Executive
Pay PI an
Prepared By:
Attachment
Karen Bancroft, Director of Personnel
Resolution amending Santa MOnica Executive Pay Plan
lepp 040897)
RESObUTION NUMBER 9139
(CITY COUNCil SERIES)
A RESOLUTION OF THE CITY COUNCil
OF THE CITY OF SANTA MONICA
AMENDING THE EXECUTIVE PAY PLAN
WHEREAS, the Executive Pay Plan resolution adopted by Resolution No. 8283
(CCS) has been In effect for five years and amended by Resolution No. 8470 (CCS),
ResolutIon No 8835 (CCS), Resolution No 8978 (CCS) and Resolution 9105 (CCSI;
and
WHEREAS, certain of Its prOVISIons reqUIre modifIcation to update compensation
and other terms and conditIons of employment;
NOW. THEREFORE, THE CITY COUNCil OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOllOWS
SECTION l' The City CouncIl does hereby modify the eXIsting ExecutIve Pay
Plan Resolution whIch defines the wages. benefits and conditions of employment of
the CIty's Department Heads and those members of the ProfessIonal Staff of the City
Manager's OffIce who choose to represent themselves indIvidually under Ordinance
No 801 (CCSI
SECTION 2. The Executive Pay Plan adopted by ResolutIOn No 8283 (CCS),
as amended by Resolution No 8470 (CCS), Resolution No. 8835 (CCS), Resolution
No. 8978 (CeS) and Resolution No. 9105 (Ces), IS readopted and Incorporated herein
by this reference, except as to Section N, which IS amended to read as follows
N Management Incentive For their normal dutles and In recognition of
the unique responsibIlities of their Jobs, each participant In the Executive Pay Plan shall
receive one hundred-sixty (1 60) hours of management incentive pay per fiscal year.
For employees hired on or after July 1, 1991, the management incentive will be earned
on a quarterly baSIS, With one-quarter of the total allotment for the fiscal year accruing
as of the first day of each quarter of the fiscal year For all other employees, the
management Incentive shall accrue In total on the first day of the fiscal year
Regardless of accrual method, the management incentive pay will be paid to all
partiCipants on a quarterly baSIS, With each participant being paid forty (40) hours of
management Incentive at the beginning of each quarter The management incentive
pay Will be paid at the partiCIpant's salary rate In effect at the beginning of each
quarter The City shall pay all PERS contributions due on thiS compensation For each
partiCipant, no more than one hundred-Sixty (1 60) hours of management incentive pay
Will be reported to PERS In any given twelve-month perrod
The management incentIve Will not accrue from one fiscal year to another No
partiCIpant rn the Executive Pay Plan shall be entitled to take leave In lieu of
management incentive pay Upon termination, the participant will be paid for any
unpaid accrued management incentive pay.
SECTION 3: This ResolutIOn shall be effective as of July 1, 1996 and shall
remain In effect until modified by a future Resolution adopted by CIty Council.
SECTION 4: The City Clerk shall certify to the adoptIon of this resolution and
thenceforth and thereafter the same shall be In full force and effect.
APPROVED AS TO FORM,
~C4.Ju...~JI-~1
Marsha Jones Moutne
City Attorney
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RESOLUTION NUMBER 9139
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
AMENDING THE EXECUTIVE PAY PLAN
WHEREAS, the Executive Pay Plan resolution adopted by Resolution No 8283
(CCS) has been In effect for fIve years and amended by ResolutIon No. 8470 (CCS),
ResolutIon No. 8835 (CCSL Resolution No 8978 (CCS) and Resolution 9105 (CCS);
and
WHEREAS, certain of Its provISions require modIfIcatIon to update compensation
and other terms and condItions of employment;
NOW 1 THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS'
SECTION l' The CIty CounCIl does hereby modify the eXIsting Executive Pay
Plan Resolution which defines the wages, benefits and condItIOns of employment of
the City's Department Heads and those members of the ProfessIonal Staff of the City
Manager's Office who choose to represent themselves IndIVIdually under Ordinance
No. 801 feeS).
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SECTION 2- The Executive Pay Plan adopted by Resolution No. 8283 (CCS).
as amended by Resolution No. 8470 (CCS~, Resolution No 8835 {ees}, Resolution
No. 8978 (eCS) and Resolution No. 9105 (CeS), IS readopted and Incorporated herem
by thiS reference, except as to Section N, which IS amended to read as follows.
N. Management Incentive. For their normal duties and In recognItIOn of
the unique responsibilities of thelf Jobs, each partiCipant In the Executive Pay Plan shall
receive one hundred-sixty (1 60) hours of management incentive pay per fiscal year.
For employees hired on or after July 1, 1 991 , the management incentIve will be earned
on a quarterly baSIS, with one-quarter of the total allotment for the fIscal year accrUing
as of the first day of each quarter of the fiscal year. For all other employees, the
management incentive shall accrue In total on the first day of the fiscal year
Regardless of accrual method, the management incentive pay Will be paid to all
partICipants on a quarterly baSIS, wIth each partiCipant bemg paid forty (40) hours of
management incentive at the begInning of each quarter The management incentive
pay Will be paid at the partIcIpant's salary rate In effect at the beginning of each
quarter. The City shall pay all PERS contnbutlons due on thIS compensation For each
partiCIpant, no more than one hundred-SIxty (160) hours of management incentive pay
will be reported to PERS In any given twelve~month penod
The management incentive Will not accrue from one fiscal year to another. No
partiCipant In the Executive Pay Plan shall be entitled to take leave In lieu of
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management incentive pay. Upon termination, the participant wilt be paid for any
unpaid accrued management Incentive pay.
SECTION 3 This Resolution shall be effective as of July 1, 1996 and shall
remain In effect until modified by a future Resolution adopted by City Council
SECTION 4 The City Clerk shall certify to the adoption of this resolution and
thenceforth and thereafter the same shall be In full force and effect.
APPROVED AS TO FORM
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Marsha Jones Moutrle
City Attorney
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Adopted and approved thlS 29th of ApnL 1997
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to.connor. Mayor
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I. Mana M Stewart. Cny Clerk of the Clty of Santa MOllica. do hereby certify that the
foregomg ResolutiOn 9139(CCS) was duly adopted at a meetmg of the Clty Councll held on the
29th of Apnl. 1997 by the followmg vote
Ayes
Councllmernbers
Ebner. Femstem.l'vlayor Pro Tern Holbrook_ 1\1ayor O'Connor.
Rosenstem
1\ oes
Councllmernbers
None
Ahstam
Councllmembers
None
Absent
Councllmembers
Genser. Greenberg
ATTEST
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Mana M Stewart. Cny Clerk