SR-11-C (26)
CNS:SC"S:sd.
Council ~eet~~g 6/28/83
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Santa ~on~ca, Cal~forn~a
TO: ~ayor and City Counc~l
FROM: C~ty Staff
SUBJECT: Allocat~on of Emergency Food and Shelter runds ~o Ocean
Park Corr~un1ty Center, Wests1ce Foed 3ank, and the
~e~ghborhood Adult Part~ci?at~on ProJect
IntroductJ.on
ThlS report transmJ.ts fundlng recommendations for speclflc cO~T.unJ.ty
orga~izatlons to lmplement emergency food a~d shelter programs, to
be funded from the Emergency Food and Shelter Fund, prevlously
approved as a part of the 1983-84 Communlty Development Plan wlth
add1tlonal allocat~ons as specl:led In thJ.s report.
Backcrround
r
The 1983-84 Co~~unity Development Plan, approved by the Clty CounCll
on ~une 21, 1983, lncluded a fund In t~e amount of $61,200 for un-
speclfied emergency fooe and shelter ?rograms. ~s lLClcated In the
Plan, three ?roposals were submltted forlmplementation of such pro-
grams and were ranked, using fundlng selectlon crlteria, as :ollows:
(1) Ocean Park Co~unity Center nomeless ProJect, (2) WestslCe
Food Bank, and (3) Ne~ghborhood Adult Particlpatlon ProJect~ S~ro-
marles of these ?roposals have been transmltted to Counc~l prev~ously.
;)eC1Slons
regarclng speci~lc agency
-'= ~.
J.. uncanq
amounts were delayed Que
to the need to assess the lmpact 0= Federal f~ndlng for these prQ-
graros through the Federal E~ergency ~c~age~ent Age~cy ~FE~~). ~ow
that t~ese allocatlons are k~ow~, staff ~as 0rcceedec \~lth a =~nal
analYS1S o~ these proposals.
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Mayor and C~ty Counc~l
-2-
June 28, 1ge3
D~scuss~on
(1) Ocean Park Commun~ty Center Homeless Project - The Homeless
ProJect, sponsored by opec In conJunct~on w1th a ~umber of
churches and commun~ty organlzatlons, has successfully located
a faclllty at the F2rst Chr~st~an C~urch and wlll begin opera-
tlons in July of 1983. The request for $39,567 for operating
funds for 1983-84 represents 34% of the total operatlng bud-
get wlth the remainder coming from private donations and fund-
raislng. Slnce the submisslon of this request, the Clty has
2nformed OPCC that the facllity must be renovated to lnclude
a sprlnkler system and I-hour flre wall in order to meet
fire and bUlldlng codes. Given the already high level of
private support, lt Will not be poss2ble to raise these addl-
tlonal funds qUickly enough to meet the Clty deadllne of
Augus~ 1983 fer lnstallation of the sprlnklers. Glven the
cr~tical need for establlsnlng an emergency shelter, the
very positlve track record of the participating agencles In
provldlng these services, and the current commltment to raise
well over 50% of all funcs from the prLvate sector, City staf=
recommends that adc~t~onal funds in the amount of $20,000
be awarded, ~n addltlon to the $39,567, for renovation of the
fac21~ty.
(2) Westside Food 3ank - The Food Bank had origlnally requested
$17,500 for an increasec food distrib~hon program.
~.
~lnce
that tlme t~o factors resulted ~n an ~ncreased request of
$35,COO communlcated to the Council by the Food Bank at the
June 21st Councll ~eeting. r~ese factors 2ncl~ded the need
to ~ove to leased ~arehcuse space from currently free space
Mayor and C~ty Council
~-
June 28, 1983
wh~ch wlll no longer be avallable, and ~he expressed need for
adcltlonal staff to handle the $63,000 FE~L~ allocatlon to ~e
usee for dlrect food purchase for dlstribution to corr~unlty
agencles.
In assesslng the l~c=eased request, City staff
revlewed comparable p~ograms In the Los Angeles area lncluding
a detalled analysls of staf=lng levels, vol~nteer usage,
amount of food dlstrlbuted and number 0: yartlcipatlng ager.cles
for two programs - t~e Long 3each Food Bank and Communlty
Food Resources ~hlCh serves ~he entlre eastern portlon of
Los Angeles County. The result of thlS analysls lnClcates
the followlng:
o The four full-tlme staff proposed by ~he Westslde Food Bank
is substantlally hlgher than stafflng levels of the two other
programs analyzed by Clty staff. ~he Long 3each progra~
dlstrlbutes approxi~ately 2 milllon pounds of food annually,
wlth a full-tlrne staff of flve, an operatlng budget of $110,000,
(85% from private sources) I 1200 volunteer hours per month, and
80 partlclpatl~g agencles. The East Los Angeles-Pasadena
prog~am clstrlbutes approxlmately 3.5 ~~ll~on pounds of food
annually, w~th a full-tlIDe staff of 9, 700 volunteer hours
per month, and an operat~ng budget of $300,000. 110 agenc~es
part~cipate ln the dlstr~but~on of food. The Wests~de Food
Bank, a new agency In t~e past year, proposes an operatl~g
budget of $72,OOC, 4 full-tl~e staff, 17 partlcipating agenc~es
and an estlmated food dlstrlbution of 1 ~llllon pounds (current
year annualLzed clstrlDutlon wlll be approxlillately 360,000 Ibs. Whl:€
cautlon must be exerclsed in maklng comparlsons between agencies,
it appears that successful programs can be operated Tvlth a
lower level of s~afflng If volunteers are utilized effectively.
o Currently, the Westslde Food Bank utlllzes four voluntee~s on
an as needed baS1S. DlScussion wlth staff of the opec Homeless
PrOJect lndlcates tna~ response to that program1s volunteer
recruitment has been overwhelming wlth more volunteers than
available slots at the proJect. It appears, then, that the
potentlal for recrultlng volunteers to Illl both clerical and
warehOUSing slots, on a part-tlme baslS, should be poss~ble.
o It lS lmportant to note that the need for lncreased staff was
Justlfled because of lnc~eased food to be distrlbuted through
FE~~ fundlng. ThlS food must be purchased and clstrlbutec
in a 6-month perlod. Therefore, staf=ing based on ~hlS level
of actlvlty requl~es ~nat the ?ood Bank sustaln that level
after termlnation of Federal SUODort throuch ~ts own efforts.
Whlle donatlons have ~ncreased l~ tr.e lastJseveral months,
(26,000 pounds in ~?rll) It lS stlll not certaln that thlS
~lgh level could be sustalned ln the long-ter~. Thus, flnal
~ayor and C~ty Counc~l
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June 28, 1983
staff analys~s resul~ed l~ a ~flxed scaf~~nc level" necessarv
to sustalTI basic and cu~rent levels of oper~~lon w1~h the .
assumpt~on that, as in other programs lTI the area, 1ncreases
In staff need can very e=fect~vely be f1lled w~~h volunteers
or staff funded from other sources.
o D1SCUSSlon w~th ?ood 3a~k staf= l~d~cates that ~he repor~ed
policy of charglng partlc~patlng agenc1es $.05jlb. to help
defray operatlng costs has not be put ~nto effect and has
not been presented for~ally to the Boa~d of D1rectors for
d~Scuss1on. This cha~ge lS of partlcular concern for those
agencles who channeled the~r requests for ?EMA fund~ng through
t~e Food Bank 1nstead of applYlng dlrec~ly to United Way fo~
t~is fund~ng. If a charge were requ~red, t~ese agencles would
then be paYlng for food ~hat they could have purchased directly
wlth thelr own ?E~~ fu~ds. It 15 therefore l~portant t~at
C~ty fund~ng be nade cont1ngent upon the Food Bank Board
a?prov~ng a "no-charge" pol~cy for all food d~strlbuted to
partlc~pat1ng agenc1es. Wh~le t~lS POllCY 15 ~t~llzed by
other ~ood banks In the area, ~hese programs do not rece~ve
substantlal local government support and therefore requlre
such a contribut~on.
Based on thls analysls, staff recommends ~hat the total C~ty
contrlbutlon to the Food 3ank be $26,238. $2,080 of ~hls has
be allocated In the context of the Co~~unity Jevelopment plan.
Therefore, an add~tional $24,l58 is recOmBended f~om the Emerge~cy
Food and S~elter ?und. Th~s represents an lncrease of $6,658
over the or~glnal reques~ to cover an addltlonal 1/2 t~TIe ware-
house positlon.
(3) Nelqhborhood Adult Part1clpatlon ProJect - ~APP'S ?ropo5al ~or
a Food ~antry, In the amoun~ of $67,296, lncluced a subs~antlal
amount for adm~nlstra~lve stafflng, overhead and also food pur-
chase.
Based on fundlng selectlon crlteria, t28 orooosal dla
not rank wlth ~he other two recowmended programs. However,
~ow that FSpL; funds wl11 provlce addltlonal food to ~APP'S
Santa ~onlca Center and glven the program's abll1ty to serve
~he ?lCC ~elghborhood's lCw-l~come, nl~orlty populatlons, It
~5 recommended that 54,200 l~ Zmergency rood and She~~er funds be
Mayor anc C~ty Counc~l
-:J-
June 28, 1983
allocated to NAPP to provlde par~-t~me stafflng support for
the d~st~lbution of foed to 10w-~ncome lndlvlduals. ThlS a110ca-
tlon should be ~ade contlngent on lts ~se =o~ dlreet serv~ee staff
and not for admlnlstratlve overhead and expenses.
Flscal Impact
These reco~~endatlons do not result In an adclt~onal l~crease In
approprlatlon from the Ge~e~al =und.
The followlng approprlatlons
have prevlously been ~ade by the Clty Councl1, ~n the context of ~he
1983-84 3udget, for su?por~ of these programs:
Vltale Gllpln Reserves
CD3G ';obs 8111
$ 39 , 567
21, 63 3
$61,200
Reeo~menced allocatlons are as follows:
opec Homeless ProJect
OPCC Shelter Renov.
NestSlde Food Bank
~APP Food ?antry
~ddltlonal ?unds ~eeded:
Addit. Vltale Gllpln
GRS Interest Income
Recomnendatior:s
$39,567
20,000
24,158
4,200
$87,925
26, 725
20,000
6,725
Clty s~aff reco~~ends that the Clty Counell (l) transfer $20,000 from
prevlouslyapprOFrlated Vltale--Gllpln reserves,ll1.cLlded ln tt:he Redevelop-
ment Age~cy budget, to the E~e~gency Fooe and Shelter rune (CoIT~un~ty
and ~elghborhoo~ SerVlces budget); (2)
approprlate an addltlonal $6,725
to COnMUTIlty SerVlces ?ro]ects frOM General Revenue Sharlng l~terest
l~cowe to the Communl~Y Servlce ?roject bGdget; and (3) allocate
f~nds to epcc l~ the a~oun~ of $59,567, Wes~slde ?ood 3ank In the
amount of $24,158 and ~APP In. the amou~t of $4,200 for lnplementa~lQn
Mayor and C~ty Counc~l
-6-
June 28, 1983
of emergency food anc shelte~ programs.
Prepared by:
3arbara Stlnchfleld,
Grants Admlnlstrator