SR-11-C (22)
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CNS:BJS:sc.
Counc~l Meet~ng 6/28/83
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Santa Monlca, Callforn~a
TO: Mayor and CL~Y Councll
FROM: City Staff
SUBJECT: Allocation of Emergency Food and Shelter Funds to Ocean
Park Commun~ ty Center, ~'ies tSlG.e Food 3a:1.k, _an.d "':.he
Ne~ghborhood Adult Particlpa~~on ProJect
Introduct~on
This report transm~ts fand~ng reco~~endat~ons for specif~c co~~un~ty
organlzat~ons to ~mplement emergency food and shelter programs, to
De funded from the Emergency Food and Shelter Fund, prevlously
approved as a part of the 1983-84 Communlty Development Plan wlth
adc~tlona1 allocat~ons as speclf~eG ln this report.
3ackarounc.
r
The 1983-84 Communlty Development Plan, approved by the C~ty counc~l
on June 21, 1983, ~ncluced a fund ln the amount of $61,200 for un-
s?ec~f~ed emergency food and shelter programs. As indicated lU the
Plan, three proposals were sub~ltted for~mplementation of suc~ pro-
grams and were ranked, uSlng fu~dlng select~on cr~terla, as follows;
(1) Ocean Park corr~unlty Center Homeless ProJect, (2) Westslde
Food 3ank, and (3) Kelghborhood Adult Partlc~pat~on ?roJect. Sum-
mar~es of these proposals have been transm~tted to counCll prevlcusly.
Dec~s~ons regard~ng specif~c agency func~ng amounts were delayed due
to the need to assess the lillpact of Federal fund~ng for these pro-
gr~~s through the Federa~ 3mergency Management Agency (FE~L~). Now
that these allocatlons are known, sta:= has ?roceeded Nl~h a flJa~
a~alvs~s of these proposals.
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~ayor and City counc~l
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June 28, 1983
D~scuss~on
(1) Ocean ?ark COITmun~ty Center Homeless ProJect - The HOffie:ess
ProJect, sponsored by opec In conJunct~on with a number of
churches and commun~ty organ~zat~ons, has successfully located
a fac~l~ty at the First Chrlst~an Church and will beg~n opera-
tlons ~n July of 1983. The request for 539,367 for operat~ng
funds for 1983-84 represents 34% of ~he total operat~ng bud-
get wlth the rema~nder com~ng from pr~vate donat~ons and fund-
ra~s~ng. S~nce t~e subm~ss~on of th~s request, the C~ty has
lnfor~ed opec that the facil~ty must be renovated to lncl~de
a sprinkler system and I-hour fire wall In order to meet
flre and bu~ld~ng codes. G~ven the already h~gh level of
pr~vate sup9ort, It w~ll not be poss~ble to ra~se these addl-
tlonal funds qu~ckly enough to meet the clty deadl~ne of
August 1983 for lnstallat~on of the sprlnklers. Glven the
cr~t~cal need for establlsh~ng an emergency shelter, the
very pos~tive track record of the particlpating agenc~es ~n
prov~ding these serVlces, and the current comm~tment ~o raise
well over 50% of all funds from the prlvate sector, City staff
recommends that addltlona1 funds ~n the amount of 520,000
be awarded, ~n add~tlon to the $39,567, for renovat~on of the
facll~ty.
{2) Wests~de Food Bank - The Food 3ank had or~g~nally requested
$17,500 for an ~ncreased food d15tr~o~ton program. Slnce
that tlme t~o factors resulted l~ an l~c~eased request of
$35,000 co~~un~cated to the Counc~~ by tne Food Bank at t~e
June 21st Ccu~c~: ~eetlng. These fac~ors lncluded the heed
to Tove to leased warehouse space from currently free space
, Mayor and City Council
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June 28, 1983
wh~ch w~ll no longe~ be avallable, and the expressed need for
addlt10nal staff to handle the $63,000 FEMA alloca~~on ~o ~e
used for dlrect =ood purchase for d~stribut~on to co~~unity
agenc1es. In assessing the ~ncreased request, C~ty sta=f
reviewed comparable programs ln the Los Angeles area lncluGlng
a deta~led analysls of sta~f~ng levels, volunteer usage,
amount of food d~stributed and ~u~~er 0= partlc1pat~ng agenc~es
for two programs - t~e Long Beach Food aank and commun~ty
Food Resources wh~ch serves the entlre eastern portlon of
Los Angeles County. The result of th~s analysis lndlcates
the follow~ng:
o The four =ull-t~me staff proposed by the WestSlde Food 3ank
lS substant~ally h~gher than stafflng levels of the two other
progr~ns analyzed by C~ty staff. The Long Beach ?~ogra~
d~strlbutes approximately 2 m~lllon pounds of food annually,
w~th a full-tlme staff of flve, an operatlng budget of $110,000,
(85% from prlvate sources), 1200 volunteer hours per month, and
80 partlc1patlng agenc~es. The East Los Angeles-Pasade~a
program d~str~butes approxlmately 3.5 ffillllon pounce of food
annually, w~th a full-tlme staff of 9, 700 volunteer hours
per month, and an operat~ng budget of $300,000. 110 agenc~es
part~c~pate ~n the dlstribution of food. The Westslde Food
Bank, a new agency In the pas~ year, proposes an operat~ng
budget of $72,000, 4 full-t~me staff, 17 part~c~patlng agencies
and an est~mated food distr~butlon of 1 m~lllon pouLis (c~~rent
yea~ an~ual~zed dls~r~but~on wlll be approximately 360,000 Ins. Wh~12
caut~on ~ust be exerclsed ~n nak~ng comparlsons between agencles,
it appears that successful programs can be operatec wlth a
lower level of staffing if volunteers are utllized effectlvely.
o Currently, the Westslde Food 3ank utllizes four volunteers on
an as needed bas~s. DlScuss~on wlth staff of the opec Homeless
ProJect ludlcates that response to that program's volunteer
recrU~L~ent has been overwhelmlng w~th more volunteers than
ava~lable slots at the proJect. It appears, then, that the
potential for recrultlng volunteers to f~ll both cler~cal and
warehous~ng slots, on a part-tl~e basls, should be poss~ble.
o It ~s lsportant to note that the need for lncreasea staff was
Just~f~ed because of ~ncreased food to be d~stributed through
FEMA fund~ng. Th~s food-must be purchased and d~strlbuted
~n a 6-month period. Therefore, staff~ng based on th~s level
of act~v~ty requlres that the Fooe Bank 5usta1n that level
after termlnatlon of Federal support through ltS own efforts.
Wh~le donat~ons have lncreased ln ~he last several illon~hs,
(26,000 pounds In A?r~l) it ~s st~ll not certa~n that th~5
hlgh level could be susta~ned In t~e long-term. Thus, f~nal
Mayor and c~ty counc~l
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June 28, 1983
staf~ analysls ~esulted In a ~f~xed stafflng level~ necessary
to sustaln baslc and current levels of operatlon wlth ~he
assumptlon ~~at, as ~n other programs ~n the area, lncreases
~n staff need can very effec~~vely be f~lled wlt~ volunteers
or staff f~~ded from other sources.
o DlSCUSSlon wlth Food Bank staff lnd~cates that the repor~ed
pol~cy of charg~ng partlclpat~ng agenc~es $.05/1b. to ~elp
defray operatlng costs has not be put lnto effect and has
not been presented formally to t~e Board of D~rectors for
d~Scusslon. ~h~s charge 1S of part~c~lar concern for those
agencles who channeled thelr requests for FE~L~ funclng through
the Food Bank lnstead of applYlng dlrectly to Un~ted Way for
th~s fundlng. If a charge were requlred, these agenc~es would
then be pay~ng for food tbat they could have purchasec dlrectly
wlth the~r own FE~~ funds. It lS therefore ~mportant that
Clty func~ng be made cont~ngent upon the Food Bank 30ard
approv~ng a "no-charge" POllCY for all food d~strlbuted to
part~c~patlng agenc~es. Wh~le thlS POllCY lS utll~zed by
other food banks In the area, these progra~s do ~ot rece~ve
su~stant~al local government support and the~efore requlre
such a contrlbut~on.
Based on th~s analysls, staff reco~~ends that the total C~ty
contr~but~on to the Food 3ank be $26,238. 52,080 of thlS has
be alloca~ed In the context of ~he Cow~unity Develop~ent ?lan.
Therefore, an add~t~onal $24,158 lS reco~~ended from the 2mergency
Food anc Stelter Fund. ~h~s represents ar. lncrease of $6/658
over the orlginal request to cover an adcltlonal 1/2 t~me ware-
house poslt~on.
(3) Nel9hborhood Adult partlCl?atlon ProJect - ~AppTS ?ro?osal for
a Food Pantry, ln the a~ount of $67,296, ~ncl~ded a substantlal
amount for adm~n~stratlve staff~ng, overhead and also food pur-
chase.
Based on fund~ng select~on crlterla, the proposal dld
not ranx wlth the other two recorr~ended programs.
However,
~ow that ?~K~ funds wlll ?rOVlCe add~t~onal food to ~APP'S
Santa i1on~ca Center a..d g~ven the program's abl11ty to serve
the P~co ~2lghborhood's lOW-1TICOne, mlnor~ty pO?Ulatlons, It
~s recoIT~ended that $4,200 In ~~ergency ~ood and Shelter funds be
Mayor and C~ty Counc~l
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June 28, 1983
allocated ~o NAPP to prov~de ~art-t~~e stafflng support for
the diSt~lbut~on of food to lcw-lncome ~~dlvlduals. ThlS alloca-
t~on should be ~ade cont~ngent on lts Use for d~rect serVlce staff
and no~ for adm~~~strat~ve overheac and expenses.
F~scal Impact
These recorr~e~dat~ons do not result ~n an addltional ~nc~ease In
approprlatlon fron the Gene~al Fund. The follow~ng appropr~at~ons
have p~eviously been made by the City Counc~l, i~ the context of the
1983-84 Budget, for support of these programs:
V~tale G~lp~n Reserves
CDBG Jobs 3111
$39,567
21,633
$61,200
Recommended allocat~ons are as follows:
opec Homeless ProJect
opec Shelter Renov.
Wests~de Food Bank
~APP Food Pantry
Addlt~onal F~~ds ~eeded:
Add~t. V~tale Gllpln
GRS Interest Income
Recomrnendatlons
$39,567
20,uOO
24,158
4,200
$87,925
26,725
20,000
6,725
Cltv sta~f recoITmencs that t~e Clt7 Counc~: (1) transfer 520,000 from
prevlouslyapp=oprlatedV~tale-Gllp~nreserves,~ncluded ~n ~he Redevelop-
~ent Agency b~dget, to the Emergency Food and Shelter Fund (COmMUnlty
and Ne~ghborhooJ Services budget) i (2)
approprlate an aCGltlonal 56,725
to Co~~unlty S~rvlces ?roJects from General ~evenue Sharlng l~~erest
~ncome ~o ~be Cowmun~ty Servlce ProJect budget; anc (3) allocate
funds to opec l~ the amount of $59,367, Nests~de Food Bank In the
aMount of $24,138 and NrlPP ~n the amOUjt of $4,200 for lmplementat~on
~ayor and Clty cauncll
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June 28, 1983
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of emergency ~ood and shelter programs.
Prepared by:
3arbara Stlnchf~eld,
Grants Adm~n1SLrator