SR-11-B (17)
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CC:SES:DA:JAS
council Meeting: February 14, 1989
Santa Monica, California
TO:
Mayor and city Council
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FROM: city staff
SUBJECT: Recommendation to Adopt Resolution Setting Fees for
Special provisions and Plans, Centerline Tie
Information, and Tract Map Services
INTRODUCTION
This report recommends that the city Council adopt the attached
resolution setting fees for special provisions and plans (bid
documents), centerline tie information, and tract map services.
BACKGROUND
On September 27, 1988, city staff requested that the City council
direct the City Attorney to prepare an ordinance amending section
7504 of the Municipal Code and adding Section 7505 to establish
fees for special provisions and plans (bid documents), centerline
tie information, and tract map services by resolution of the City
council.
The ordinance was introduced for first reading on
December 13, 1988, and adopted by the city Council on January 10,
1989.
Special provisions and Plans (Bid Documents)
section 7504 of the Municipal Code previously allowed the City
Englneer to collect a deposit from prospective bidders for
special provisions and plans (bid documents) for public works
improvement projects. As bidding requirements have become more
stringent and bid packages have increased in size, the cost of
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preparing the special provisions and plans has increased.
Section 7504 was therefore amended so that the City Engineeer may
collect the actual cost of the special provisions and plans (bid
documents) plus 10% from each prospective bidder. By charging a
fee for the bid documents, the City will be able to distribute
the materials more effectively to those contractors who are
genuinely interested in bidding on the project in question. It
is not anticipated that this fee will discourage any responsible
contractors from submitting bids on City projects.
Centerline Tie Information
Presently, members of the public request centerline tie
information from the city Engineer's Office in order to establish
legal property line boundaries. This service is currently
provided at no charge by staff. However, the service is
labor-intensive and a staff person may at times be tied up with
one customer for two to three hours. Staff believes that this
service should be provided on a cost recovery basis to the public
as other duties cannot be accomplished while a staff person
assists one customer for a prolonged period. Section 7505 of the
Municipal Code was therefore added to establish a fee for
providing centerline tie information to the public.
The proposed fees are based on the same staff cost factors which
were previously used to determine fees for the sale of maps and
drawings since the same personnel perform. both services. The
basic fee of $3.50 per tie is reduced when additional tie lines
are provided as the information is usually located in the same
books. There is a second cost break when information is
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requested for more than 5 centerline ties as the customer will be
required to schedule an appointment for a time which will
minimize disruption of staff's other duties.
Tract Map Services
Tract map approval services are also provided by engineering
personnel.
These services include a physical check of survey
monuments by city surveyors and review of underlying tracts,
legal descriptions, and utility easements by staff. On average,
it takes about five hours to approve a tract map. The average
hourly salary rate for personnel involved in the tract map
approval process, including overhead, is about $32 per hour.
section 7505 therefore also established a tract map approval
service charge.
The proposed fee for this service will be
charged in conjunction with the Planning and Zoning tract map fee
as a convenience to the applicants.
Proposed ~Fees
The attached resolution sets forth the following fees:
Centerline Ties
No. of Centerline
Ties
Cost
1-2
3-5
More than 5 (by
appointment only)
$3.50 each
2.50 each
2.50 each for first 5
2.00 for each additional
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Tract Maps
standard approval
with two-week
turnaround
$150
Rush surcharge
for a one-week
turnaround time
(in addition to
$150 standard
approval charge)
$100
BUDGET FINANCIAL IMPACT
Approximately $7,000 will be generated in FY 1988-89 by the above
fees, and will be deposited in Revenue Account
01-906-155-000-000. It is anticipated that $20,000 in additional
revenues will be generated in FY 1989-90.
RECOMMENDATION
It is recommended that the City council adopt the attached
resolution setting fees for special provisions and plans, and
centerline ties and tract map services.
Prepared by: stan Scholl, Director of General Services
Desi Alvarez, City Engineer
Jean Stanley Higbee, Administrative Analyst
(ENGFEES)
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BEFOrtE DISTRIBUTION ~F.CK CONTENT OF
DISTRIBUTION OF RESO~TION * -; 7{;L
Counc2l Meet2ng Date 91~/'//5
Agenda I tern # II ~ -.f5
Was lt amended? ~O
ALL FOR CI~CLERK'S ACTION
ORDINA~ #
Introduced:
Adopted:
ALWAYS PUBLISH ADOPTED ORDINANCES
Cross out Attorney's approval
VOTE: Afflrmatlve:
Negatlve:
Abstaln:
Absent:
PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING
DISTRIBUTION: ORIGINAL to he slgned, sealed and flIed ln Vault.
/-0
NEWSPAPER PUBLICATION (Date:
Department orlg2natlng staff report ( Laurie Lleberman)
Ordlnances only for Attorney ( Claudla Thompson) 2
Management Servlces Lynne Barrette ORDINANCES ONLY I
Agency mentloned ln document or staff report
(certlfled?)
Subject flle (agenda packet) 1
Counter flle 1
Others: (Revlew for departments who need to know).
Alrport Parklng Auth.
Audltorlum
Personnel
BUlldlng Dept. P1annlng
ClEO Pollce
Flnance Purchaslng
General Servo Recr/Parks
Llbrary Transportatlon
Manager Treasurer
Flre
SEND FOUR COPIES OF ALL ORDINANCES TO:
CODED SYSTEMS
120 ~aln Street
Avo~, New Jersey 07717
4
SEND FOUR COPIES OF ALL ORDINA~CES TO: 4
Debra Myrlck
Santa Monlca Munlclpal Court
1725 Maln Street, Room 118
Santa Monlca, CA 90401 Total Coples
:?
CC:SES:DA:JAS 4It sant~nica, California
Council Meeting: February 14, 1989
RESOLUTION 7766(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
SETTINGS FEES FOR SPECIAL PROVISIONS
AND PLANS, AND CENTERLINE TIE AND TRACT MAP SERVICES
WHEREAS, the City Council adopted Ordinance No. 1461
(CCS) on January 10, 1989, amending Santa Monica Municipal Code
Section 7504 and adding section 7505 to the Santa Monica
Municipal Code to establish charges for special provisions and
plans, and centerline tie and tract map services by resolution of
the City council,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The fees for special provisions and plans,
and centerline tie and tract map services shall be as follows:
Special Provisions and Plans
The City Engineer shall collect the actual cost of the
special provisions and plans plus 10% from each
prospective bidder.
Centerline Ties
No. of Centerline
Ties
Cost
1-2
3-5
More than 5 (by
appointment only)
$3.50 each
2.50 each
2.50 each for first 5
2.00 for each additional
CC:SES:DA:JAS ..
Council Meeting: ~ebruary 14, 1989
Sant~nica, california
Tract Maps
standard approval
with two-week
turnaround
$150
Rush surcharge
for a one-week
turnaround time
(in addition to
$150 standard
approval charge)
SECTION 2. The City Clerk shall certify to the
$100
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
~fr'~ ~ ~
ROBERT M. MYERS
city Attorney
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Adopted and approved this 14th day of February, 1989.
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Mayor ' 0
I hereby certify that the foregoing Resolution No. 7766(CCS)
was duly adopted by the city council of the City of Santa Monica
at a meeting thereof held on February 14, 1989 by the following
Council vote:
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Ayes: Councilmelllbers: Abdo, Finkel, Genser, Jennings,
Katz, Reed, Mayor Zane
Noes: councilmembers: None
Abstain: Councilmembers: None
Absent: Councilm.embers: None
ATTEST:
City