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SR-104-083 [ 04.,- (lit3 f \ctyclerk\election\0424-2599 canvass.stf rpt Council Meeting: May 11, 1999 Santa Monica, California TO' Mayor and City Council FROM City Clerk SUBJECT: Resolution of the City Council of the City of Santa MOnica Accepting the City Cterk's Official Canvass and Official Statement of Votes Cast for the Special Municipal Election Held on April 24-25, 1999, and Declanng the Results Thereof INTRODUCTtON On April 24-25, 1999, a special municipal election was held in the City of Santa MOnica for the purpose of electing one member to the Santa Momca City CouncIl to fill an unscheduled vacancy with a term ending November 2000 The City Council also placed one measure, a charter amendment, on the ballot reqUiring a majority vote of those voting In order to pass. The measure placed on the ballot read as follows' PROPOSITION I: Shall Santa MOnica City Charter Section 1806(b) be amended to provide that a tenant in a controlled rental umt cannot be eVIcted unless the tenant has committed a material and substantial VIOlatIOn of the lease which the landlord has not waived or otherwISe lost the legal nghts to use as the baSIS for an eVIction? BACKGROUND On September 25, 1998, Councilmember Asha Greenberg tendered her resignatton from the City Council due to moving her residence outside of the City boundaries At its regular meeting of October 13, 1998, the City Council accepted Councilmember Greenberg's resignation and declared her seat vacant. Section 603 of the City Charter provides for filling of any unscheduled vacancy on the Council by appointment WIthin thirty days after the office IS declared vacant and, that If not filled, a special elecbon be called to fill the vacancy The City Council did not fill the vacancy within thirty days and on December 22, 1998, adopted a resolution calling a special electIOn to be held over a two-day period on Saturday and Sunday, April 24-25, 1999_ Although the City usually consolidates all ItS special and regular elections WIth Los Angeles County In order to encourage high voter turn out and to minimize costs, because the date the special election was scheduled was off-season, consolidation with the County was not possible_ In addition, because of the unprecedented nature of holding a two-day, weekend, stand-alone election in the City, the City Clerk was directed to use all means available and necessary to advertise the election ELECTION RESULTS For this election there were 54,156 registered voters in the City. There were seven candidates on the ballot for the Council vacancy Candidate Richard Bloom received a majority of 7,848 votes that equaled 54 0% of the total ballots The charter amendment passed WIth a total of 10,231 equaling 71_8% of the vote_ The number of baUots tallied was 14,869_ Out of that number 5,183 were absentee ballots (with a few provisional included) and 9,686 voted at the polls for a final 27.5% turnout of voters R~PORT ON TWO-DAY WEEKEND ELECTION Precinct Workers Staff was prepared to have difficulties recrUiting precinct workers that would agree to work both election days and/or work during a weekend Staff was gratified to secure, Within a reasonable orne, poll workers who committed to work both days. In addition, staff had a waiting list of over 100 people that were Willing to be precinct workers. On the days of the election there were the expected worker cancellations due to unforseen events However, staff was able to substitute workers qUickly and all the precincts were staffed as planned. 2 Precinct workers attended a mandatory 90-minute training class on the procedures established for the two-day election and on the process for secunng the "live" (voted) and unused (unvoted) ballots at the end of the day on Saturday PollinR Sites The County precincts were consolidated from 66 Into 34 City precincts. Although staff made every effort to utilize the polling sites used by the County in prevIous elections, fifteen of the sites were not available for the entire two days and were not available because of the weekend. Staff was diligent In securing thirteen conventional (residences, schools, hotel lobbies, ete) polling sites to replace those that were unavailable, except for two. Out of this necessIty arose the concept of uSing two coffee shops as polling sites. Based on the comments received by staff, the use of the two coffee shops as polling sites was a novelty and appears to have been benefiCIal A number of members of the pubhc called our office pnor to the election to express concerns regarding, and/or to protest the change in polling places. The callers were understanding once staff explained the reasons for the changes. Staff prOVided polling site location Informabon contmuously via the telephone dUring the last two weeks before the election and from 7.00 a.m., to 7:00 p.rn , the Fnday before, and on Saturday and Sunday of the election. Precinct boards were provided with a city-wide polling site map to assist them in directing voters to their appropnate polling place. After the end of the absentee voting period on March 26th and through 7:00 pm, on Sunday ofthe election, staff proVided home delivery and pick-up service of ballots to a number of individuals phYSically unable to go vote at the polls 3 Student Worker Pro~ram The three local high schools, Samohi, St Momca's, and Crossroads, were invited to participate in the Student Precinct Worker Program. The requirements for students wishing to participate were that they be U.S. citizens, seniors with a minimum of 2.5 grade pOint average and that they attend a precinct worker training class. At the outset twenty-one students signed up to participate However, for various reasons sixteen students canceled and five students worked on Saturday and Sunday of the election. Reports from the Precinct Inspectors where the students were assigned mdicate that the students performed their duties in a competent and efficient manner. The students were paid the same stipend as the precmct clerks, $50 for the first day and $75 for the second day. AdvertlslnR Staff advertised the election in vanous ways In coordination with the School Dlstnct, notices were sent home one week before the efection with elementary, middle. and high school students notifymg voters of the election and reminding them to vote. SIX banners were placed at major intersections throughout the City from ApnI5-25, 1999. FIfteen panels were placed on the outside of the Big Blue Buses from March 8-26, 1999, advertising the deadline to register to vote, and from April 5-25, 1999, remmding people to vote on the eleCTIon days Staff included notices 10 Our Times, Seascape and in the Rent Control News, as well as on the City'S Webpage and on CityTV During the Santa Monica Festival on Apnl 17, staff hired an indiVidual to dress as "Uncle Sam" walking on stttts who distributed sun visors advertiSing the election to attendees. Finally, after voting at polling sites, voters were given red pencils Inscnbed With I voted at the ApnI24-25. 1999, Santa MonICa Special Municipal ElectIon! 4 Saturday and Sunday The opening and closing of the polls was uneventful on both days The turn out was a total of 4,950 mailed absentee ballots, 4,571 votes cast on Saturday, 5,115 votes cast on Sunday, and 233 absentee/provIsional ballots from the polls. Staff VISited every polling site on Saturday to assist the precinct boards, momtor the process, and answer questions related to the two-day procedure. Staffs most pressing concern, also voiced by members of the public, was secunty of the ballots voted on Saturday. Precinct Inspectors were instructed to return to City Hall after the clOSing of the polls on Saturday, With the voted ballots In a sealed box, and hand them mto the custody of the elections offiCial The polls closed at 7'00 p m By 8:30 p.m., all 34 precincts had reported In with the voted ballots in a sealed container, as well as absentees dropped off at the precinct and provisional votes received, in a sealed envelope The containers were stored In the City Clerk's vault. The combination to the vault was changed on Fnday, the day before, and was known only to the elections staff. The vault was then locked and a Sheriff's Deputy stood guard overmght until 8 00 a.m., on Sunday morning when staff returned The sealed boxes remained in the vault until 7:00 pm, Sunday, and were then escorted by a an electIOns worker and a Police Officer to the central counting area in Council Chambers to process for counting. Countm~ of Ballots A total of 6, 150 applications for absentee votmg were received and the same number of absentee ballots was issued for this election. Out of this number, 4,835 absentee ballots were returned by voters by the end of the day Saturday, Apnl24, 1999. The Absentee Canvass Board processed (prepared for counting) the absentee ballots received by mall on Friday and Saturday. The absentee ballots that were dropped off at the polling sites on Saturday were processed on Sunday and integrated with the mailed-In absentees These were the first ballots to be counted by the computer 5 immediately after the polls closed at 7:00 pm, on Sunday. While the absentee baUots were being counted elections staff opened the sealed boxes containing ballots voted on Saturday, prepared them for the computer, and were counted next. The third and final count on Sunday was the "live" ballots voted on Sunday and delivered by the precinct inspectors to the central countmg place The last precinct reported In at approximately 9'30 p.rn , and the counting was finished by about 10 00 p.m. There were 233 remaining provIsional and absentee ballots after the final count on Sunday. They were a combination of provIsional ballots voted on Saturday and Sunday, and absentee ballots dropped off at the polls on Sunday Final count of these ballots was completed on Thursday, Apn129, 1999 TELEPHONE SURVEY REPORT As It has been portrayed by the news media, this is the first two-day weekend election that has been held In the State of California and In the nation, in modem times Because of Its uniqueness, staff contracted with Paul GoodWin, of GLS Research, to conduct a post-electlon telephone survey The findings and summary are attached as Exhibit B. The report concludes that were the City to switch to a two-day weekend election, It might Increase turnout among voters least likely to participate dunng elections held on Tuesdays, including younger voters, mlnonties, renters, and non- partisan voters. Conversely, such a practice might Impact a large block of more frequent voters for whom a weekend election would be inconvenient or less convenient, or who would be concerned about cost Issues The survey mcluded a question about an aU-mail ballot. After bemg informed of the benefits of an all-mail ballot, including cost-savings and increased voter participation, 69% of the voters were In support and 24% opposed 6 RECOMMENDATION It is respectfully recommended that the City Council adopt the resolution certifying the canvass of the votes cast at the special mUnicipal election Prepared by: Marla M. Stewart. City Clerk Beth Sanchez, Assistant City Clerk Attachments. Resolution 7 RESOLUTION NO 9390 (CCS) (CITY COUNCIL SERIES) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ACCEPTING THE CITY CLERK'S OFFICIAL CANVASS AND OFFICIAL STATEMENT OF VOTES CAST FOR THE SPECIAL MUNICIPAL ELECTION HELD ON APRIL 24-25.1999, AND DECLARING THE RESULTS THEREOF WHEREAS, a Special MUnicIpal Election was held In the City of Santa Monica on Apnl 24-25. 1999. for the purpose of fillmg an unscheduled vacancy on the CIty Council and to place a measure on the ballot, and WHEREAS, the provIsions of the Elections Code of the State of Callforma for the holding of elections In Charter cities were complied With and notice of the election was given m the time. form and manner as provided by law. votmg precrncts were properly established, election officers were appomted, votes were cast. received and canvassed. and the returns were made and declared In the time, form and manner as required. and WHEREAS. the Santa Monica City Clerk canvassed the returns of the election and certified the results to the City CouncIl, and those results are attached and made a part hereof as "Exhibit A." NOW. THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS SECTION 1 The vote totals for the SpecIal Mumclpal Election held on April 24-25. 1999, In the City of Santa MOnica, as certified by the City Clerk. shall be and hereby are approved and adopted as the formal vote count of the City of Santa MOnica for said office and saId measure of said electron 1 ., SECTION 2 The names of the candidates on the ballot were Santa Monrca City Council Richard Bloom Susan Cloke Frank E Juarez Don Gray Peter R Kerndt Jon Stevens Marc J Sanschagrin SECTION 3 The number of voted ballots cast for Proposition 1 and for the electIon to the CIty Council were REGISTERED VOTERS ABSENTEE PRECINCT BALLOTS BALLOTS TOTAL BALLOTS 54.156 5,183 9,686 14.869 SECTION 4 The follOWing candidate was elected to the office of CIty Councllmember CANDIDATE VOTES Richard Bloom 7.848 (54 0%) SECTION 5 The measure that appeared on the ballot read as follows PROPOSITION I Shall Santa MOnica City Charter SectIOn 1806(b) be amended to provIde that a tenant In a controlled rental Unit cannot be eVicted unless the tenant has committed a matenal and substantial vIolation of the 2 lease which the landlord has not waIVed or otherwise lost the legal nghts to use as the baSIS for an eVictIOn? The measure did receive the reqUired votes, and therefore was approved by the following vote ProposItIon I Yes No 10,231 (71 8%) 4,010 (282%) SECTION 6 The City Clerk shall enter on the records of the Santa MonIca City Council, a statement of the result of the election showIng (1) the total number of votes cast for the offIce and the measure In the electron, (2) the names of the persons voted for, (3) the text of the measure voted upon, (4) the office that candIdates were runnrng for. (5) the number of votes given at each precinct to each person, and for and against the ballot measures and (6) the total number of votes given to each person, and for and against the ballot measure SECTION 7 The City Clerk shall Immediately make and deliver to the person so elected a Certificate of Election signed by the City Clerk and authenticated The City Clerk shall also admlnrster to that person elected the Oath of Office prescribed In the ConstItutIon of the State of California and shall have that person subscnbe to It and fIle It In the offIce of the City Clerk The persons so elected shall then be Inducted Into the office to which he has been elected 3 SECTION 8 The City Clerk shall certIfy to the adoption of this Resolution. and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM hLLL0tkJ:u.u)~ MARSHA JON~~OUTRIE City Attorney f '.e ec. or.si0424-2599\ca1wass staff rpt 4 OFFICIAL CANVASS SPECIAL MUNICIPAL ELECTION - APRIL 24/25,1999 I. MARIA M STEWART, CIty Clerk of the City of Santa MOnica, State of CalifornIa, do hereby certIfy that the attached IS a true and correct Canvass of the votes cast for all candidates for the office of MEMBER OF THE CITY COUNCIL and for PROPOSITION 1. durrng the election held on April 24-25, 1999 I further certify that the total ballots cast IS as follows REG ABSENTEE SATURDAY SUNDAY TOTAL VOTERS BALLOTS CAST BALLOTS CAST BALLOTS CAST BALLOTS 54.156 5.183 4.571 5,115 14,869 I further certify that the total votes cast for the office of CIty Councllmember IS as follows COUNCILMEMBER ABSENTEE SATURDAY SUNDAY TOTAL CANDIDATE VOTE VOTE VOTE VOTE Richard Bloom 2,593 2.519 2.736 7.848 Susan Cloke 1.673 1.508 1.695 4.876 Frank Juarez 250 182 253 685 Don Gray 78 59 66 203 Peter Kerndt 217 100 132 449 Jon Stevens 50 25 25 100 Marc Sanschagrin 177 ----1Q2 119 398 TOTALS 5.038 4.495 5,026 14.559 I further certrfy that the total votes cast for each candidate, per precinct. 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N LO I'- OJ m N (0 00 ...... l"- N C") 'o:::t LO II CO <0 <0 <0 <0 <0 <0 r- l"- t- 00 00 en (J') m (J) II I further certify that the total absentee, Saturday and Sunday votes cast per candidate, by precinct, are as follows For Richard Bloom Precinct Absentee Saturday Sunday Total 01 35 29 20 84 03 34 22 28 84 06 87 93 72 252 07 99 85 60 244 10 44 52 48 144 15 25 32 31 88 16 100 79 79 258 18 102 87 111 300 20 124 113 105 342 29 56 65 63 184 32 89 108 114 311 35 90 79 92 261 38 70 49 39 158 41 93 104 89 286 43 72 54 83 209 46 95 72 87 254 50 58 65 98 221 52 75 53 83 211 60 76 51 66 193 61 26 44 64 134 62 53 63 79 195 65 61 48 74 183 67 80 87 122 289 68 65 64 59 188 69 70 88 83 241 4 72 63 92 94 249 76 96 98 105 299 78 70 79 112 261 81 83 110 115 308 87 68 60 65 193 92 72 92 116 280 93 115 96 89 300 94 105 99 99 303 95 142 107 ~ 341 TOTALS 2,593 2,519 2,736 7,848 For Susan Cloke Precinct Absentee Saturday Sunday Total 01 96 148 157 401 03 127 122 148 397 06 40 51 66 157 07 149 35 38 222 10 90 121 104 315 15 36 59 56 151 16 56 71 35 162 18 39 25 26 90 20 29 15 32 76 29 88 73 126 287 32 49 38 44 131 35 42 27 34 103 38 16 13 13 42 41 34 22 21 77 43 41 33 39 113 46 38 26 30 94 50 29 33 29 91 5 52 24 09 30 63 60 31 16 19 66 61 12 24 21 57 62 33 25 19 77 65 26 09 23 58 67 45 31 53 129 68 36 15 18 69 69 38 61 52 151 72 70 56 52 178 76 58 62 59 179 78 65 65 83 213 81 24 27 36 87 87 61 78 92 231 92 25 54 53 132 93 45 25 33 103 94 43 21 32 96 95 ~ ~ ~ -Zfi Totals 1,673 1,508 1,695 4,876 For Frank Juarez Precinct Absentee Saturday Sunday Total 01 01 01 02 04 03 04 03 02 11 06 03 01 01 05 07 10 00 00 10 10 03 08 02 13 15 02 00 03 05 16 08 06 02 16 18 03 00 02 05 20 02 01 02 05 6 29 06 06 06 18 32 04 04 02 10 35 06 00 03 09 38 02 03 01 06 41 05 01 06 12 43 09 01 03 13 46 06 02 03 11 50 12 05 09 26 52 04 12 12 28 60 08 11 10 29 61 09 12 26 47 62 21 11 28 60 65 05 08 06 19 67 05 02 10 17 68 17 20 15 52 69 03 11 09 23 72 07 08 12 27 76 11 03 16 30 78 13 14 16 43 81 05 03 07 15 87 29 09 14 52 92 08 12 10 30 93 07 01 05 13 94 05 01 03 09 95 ---.!ll ~ ~ --.1l Totals 250 182 253 685 For Don Gray Precinct Absentee 01 04 Saturday 00 Sunday 05 Total 09 7 03 01 04 01 06 06 05 02 00 07 07 04 02 00 06 10 02 03 00 05 15 04 00 00 04 16 01 00 02 03 18 01 00 00 01 20 02 00 04 06 29 01 01 05 07 32 04 01 03 08 35 03 00 03 06 38 01 01 00 02 41 07 01 02 10 43 01 02 01 04 46 02 02 01 04 50 02 01 00 03 52 01 02 02 05 60 02 01 03 06 61 01 02 02 04 62 02 11 08 21 65 04 01 06 11 67 00 03 01 04 68 03 01 00 04 69 04 02 01 07 72 00 09 03 12 76 01 02 01 04 78 05 00 02 07 81 02 02 04 08 87 02 02 01 05 92 01 01 01 03 8 93 00 00 01 01 94 03 00 02 05 95 ~ --ill. ~ 05 Totals 78 59 66 203 For Peter Kerndt Precinct Absentee Saturday Sunday Total 01 07 05 00 12 03 04 13 00 17 06 11 01 10 22 07 24 00 02 26 10 13 02 02 17 15 08 01 02 11 16 06 02 02 10 18 03 00 05 08 20 03 02 02 07 29 11 06 04 21 32 04 02 03 09 35 04 01 00 05 38 03 01 01 05 41 02 00 05 05 43 04 00 07 11 46 05 03 04 12 50 10 04 03 17 52 04 00 02 06 60 07 02 04 13 61 06 00 01 07 62 04 03 01 08 65 03 01 02 06 67 03 05 14 22 9 68 04 08 04 16 69 06 07 04 17 72 02 05 04 11 76 OB 04 04 16 78 04 03 04 11 81 06 04 10 20 87 11 06 15 32 92 03 03 01 07 93 10 05 03 18 94 07 01 05 13 95 -----...m: -.ill! ~ 09 Totals 217 100 132 449 For Jon Stevens Precinct Absentee Saturday Sunday Total 01 01 02 00 03 03 02 00 01 03 06 01 00 01 02 07 03 00 00 03 10 02 03 01 06 15 02 00 01 03 16 01 01 02 04 18 01 00 00 01 20 00 01 00 01 29 02 01 03 06 32 03 00 01 04 35 02 00 01 03 38 00 02 01 03 41 02 02 00 04 43 02 00 01 03 10 46 01 02 01 04 50 00 00 02 02 52 03 00 00 03 60 01 00 00 01 61 00 01 00 01 62 00 00 00 00 65 01 00 00 01 67 01 00 00 01 68 02 01 00 03 69 00 00 00 00 72 02 03 01 06 76 06 00 00 06 78 02 00 02 04 81 00 02 02 04 87 02 01 02 05 92 02 00 00 02 93 01 03 00 04 94 01 00 02 03 95 01 ~ ----.llil ~ Totals 50 25 25 100 11 For Marc Sanschagrin precinct Absentee Saturday Sunday Total 01 02 08 04 14 03 07 05 01 13 06 03 05 08 16 07 13 02 02 17 10 07 02 06 15 15 08 03 00 11 16 03 02 06 11 18 03 04 04 11 20 03 02 05 10 29 09 05 05 19 32 01 02 03 06 35 03 01 00 04 38 04 01 02 07 41 04 01 04 09 43 06 07 04 17 46 09 10 04 23 50 03 04 07 14 52 06 01 01 08 60 08 01 02 11 61 01 03 04 08 62 04 00 07 11 65 01 03 03 07 67 06 00 06 12 68 00 01 01 02 69 09 04 05 18 72 07 02 05 14 76 06 03 03 12 78 09 02 06 17 12 81 05 01 02 08 87 05 02 04 11 92 04 08 01 13 93 03 01 01 05 94 08 05 01 14 95 -.ill: .-ill. ~ -1Q Totals 177 102 119 398 I further certrfy that the total votes cast for the measure on the ballot IS as follows ABSENTEE SATURDAY SUNDAY TOTAL VOTE VOTE VOTE VOTE YES 3,575 3,153 3,503 10,231 NO 1,430 1,208 1,372 4,010 TOTALS 5,005 4,361 4,875 14,241 I further certify that the total absentee. Saturday and Sunday votes cast for the measure, by preCinct, IS as follows YES VOTES Precinct Absentee Saturday Sunday Total 01 64 61 53 178 03 65 59 77 201 06 103 111 98 312 07 165 92 69 326 10 81 92 86 259 15 45 55 44 144 16 122 104 96 322 18 131 93 122 346 20 145 128 128 401 13 20 145 128 128 401 29 90 89 92 271 32 112 120 137 369 35 125 91 110 326 38 91 63 45 199 41 133 115 103 351 43 106 72 105 283 46 124 92 105 321 50 86 84 121 291 52 104 65 109 278 60 104 73 83 260 61 41 64 96 201 62 94 76 116 286 65 73 59 90 222 67 112 102 156 370 68 103 90 75 268 69 83 113 111 307 72 94 123 114 331 76 116 100 115 331 78 105 104 150 359 81 104 126 135 365 87 81 75 101 257 92 97 116 138 351 93 148 114 107 369 94 148 113 116 377 95 180 119 100 399 Totals 3,575 3,153 3,503 10,231 14 NO VOTES Precinct Absentee Saturday Sunday Total 01 76 121 129 326 03 108 98 97 303 06 49 35 47 131 07 133 31 31 195 10 73 90 75 238 15 39 37 48 124 16 49 54 34 137 18 23 18 18 59 20 20 06 21 47 29 83 61 110 254 32 39 27 33 99 35 27 13 22 62 38 05 07 11 23 41 19 17 23 59 43 28 22 26 76 46 27 24 27 78 50 34 21 24 79 52 12 13 23 48 60 28 12 20 60 61 13 21 21 55 62 20 34 25 79 65 24 09 23 56 67 29 26 42 97 68 21 19 22 62 69 45 52 31 128 72 58 43 49 150 76 60 68 63 191 78 63 55 67 185 15 81 20 20 37 77 87 93 75 81 249 92 20 41 33 94 93 38 14 18 70 94 28 16 28 72 95 26 ~ ~ ~ Total 1,430 1,208 1,372 4,010 IN WITNESS WHEREOF. I have hereunto set my hand and affixed my seal this 6u- day of May. 1999 Mana M Stewart City Clerk CIty of Santa MOnica 16 Adopted and approved this 11th of May, 1999 ~.{\\ ~({tV------- , _k ,... ..-'\ A;am O'Connor, Mayor , I, Mana M Stewart, City Clerk of the City of Santa MOnica, do hereby certify that the foregoing Resolution 9390 (CCS) was duly adopted at a meeting of the Santa MOnica City CounCil held on the 11th of May, 1999 by the follOWIng vote Ayes Councllmembers FeinsteIn, Genser, Holbrook, McKeown, O'Connor, Rosenstein Noes Councllmembers None Abstain Councllmembers None Absent Councllmembers None ATTEST ...... ~~ ~~~\- Mana M Stewart, City Cferk