SR-10-B (30)CCS•BS JR/MciH:f sharelstrprtlcdart98.bs
Cauncik Meetmg• January 14, 1997
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Santa Manica Cafiforn~a
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TO Mayor and City Councd
FROM: City Staff
SUBJ~CT. Recommer~dation ta Adopt the Propased FY 1997-98 Community Development
Prograrr~ and Cultural Arts Organizationa! Support Grants Funding 5trategy
INTRODUCTION
The City currently prov~cles grant fund~ng support to a wide range of housmg, human and
community service programs, cultural and arts organizations, and capital improvement pro~ects
rn Santa Monrca As ~n past years, mrd-year represents t~e ttme to davelop fundsr~g pr~orrtres,
pracess, and criter~a to guide fundi~g dec~sians for the upcorning fESCa1 year This repor#
pro~ides a proposed Funding Strategy for the Community Development Program (CD Program)
and Cultural Arts Qrganizational Suppart Grants
BACKGROUND
In FY 1996-97, the City provided funding support to 34 non-prof~t organizations through the
CD Program and 4 organ~zations through Cultural Arts Organ~za#3onal Support Grants
FY 1996-97 CD Proqram - The FY 1996-97 CD Program proW~des fund~ng support in twa
ways 1) through gra~ts to local service pro~iders (total fund availability ~fi,702,05Q?, and
2) through City-admir~istered capital 3mprovement and publ~c works pro~ects that benef~t low-
mcome indivEduals {tatal fund availability $943,258) Of the total funds available in FY 199E-
97, approximately 59% is from the General Fund, 29% fram federal entrtlement and
competiti~e grants, and 12% from other local re~enue sources Attachment I provides a
detailed listi~g of the current programs with funding levels and sources
CD Program allocat~ons ha~e been guided by a number of City Council-appro~ed policy
documents includ~ng the City's Ten-Year YQuth Actian Plan (1990-200Q), the Child Care
Master Plan (1989), the Task Force on Hamelassness - A Call to Actian S 1991), and the HUD-
mandated fi~e-year Consolidated P1an (1995-2000}, These policy r~por~s were c{evelopEd
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through extensi~e planning processes anc~ illustrate how changing needs and ser~ice gaps
continue to be of important concern in our community. An underlying philosophy througha~t
these reports js that effecti~e servic~s should be delivered to people wha most need through
programs that are comprehensive and outcome-dri~en The Publ~c Safety Initiati~e { 1994)
further underscores this philosophy and pro~ides addit~onal cr~teria for fundmg homeless
programs in particular
Impacts from the "Personal Respons~bility and Work Opportunity Recanciliat~on Ac~ of 1996"
more commoniy known as the "welfare reforr-n" plan will be ~mportant when mak~ng fundmg
decisions for FY 1997-98 This law dramatically changes the nation's welfare system into one
tF~at requires work in exchange for time-limited assistance. The bill.
- ~edef~nes eligibility for ass~stance including AFDC, Food 5tarnps, General Relief, and
SSi
- caps assistance through bfock granis
- places term fimjts on assistance
- contains work requirements and increased need for child care
- may eliminate SSI and Food Stamps to legal immigrants
A report summarizing t~e impacts af this plan has been prepared by the Los Angeles County
Department of Publ~c Sociaf Services (DPSS) and ~s currently a~ailable in tF~e City Counc~l
off~ce Th~s r'eport provides prel~m~nary stat~st~cal a~d demograph~c ~r~format~on on who w~ll
be affected and how in Los Ang~les Caunty City staff have requested addit~onal statistical
mformation on the nurnber of persons potentially impacted in Santa Monica frorrt DPSS and
other relevant Caunty departments. This infarmatian wdl be used ta further determ~ne funding
prionties for the FY 1997-98 C~ Program
FY 1996,97 Cul#ural Arts Oraanizational 5uopprt Grants - The City's FY '! 996-97 Adopted
Budget pro~ides a total of $138,015 in direct cash support to four Santa Mon~ca-based cultural
and arts organizations Programs offered by these agencies pro~Ede San#a Monica's residents
and visitors with access ta museums and cultural offer~ngs wh~ch enhance the quality o# life
in the City In FY 199fi-97, ongomg organizational support was pro~ided to the three
agencies funded in ~re~ious years {Santa Manica Muse~m of Art, California Heritage Square
Museum, and Santa Monica Symphonyl. For the first time, the Santa Monica Histor~cal
Society received a one-year techrncal ass~stance grant m FY 1996-97
2
In the past, no formal proc~ss was in place for the d~stribution of orgar-izational support to
cultural arts agencies, Representatives from s~ecific ~rganizations made ~ndiv~dual requests
ta Counal The Santa Monica Cultural Ar#s Masterplan Update, adopted by Counc~l in 1996,
identified the need to develop palicies and procedures for ongoing aperat~ng support grants to
Santa Monica-based culturai and arts orga~~zations (far general operating anci maintenance
expensesl. During the FY 1996-97 budget pracess, Council d~rected staff to develop a grant
application process wh~ch would meet the needs of the community-at-large while ansuring the
fiscal stabiEity of the cultural organizations which contribute to the CEty's environment
DISCUS$ION
The proposed FY 1997-98 Fund~ng Strategy for CD Program and Cuftural Arts Organizational
Support Grants assumes a maintenance of effort (MOE) funding le~el equi~a~en# to FY '1996-
97 ft also makes possih[e a 2 5% cast-of-living adJustment and a modest mcrease in arts
funding available for increased or new grants City staff prflposes to create a three year
funding cycle in which organizations must submit a renewal application and annual report for
continued support in each of the tw~ fol~owing years Criteria for funding has been de~eloped
by staff so that only organizations with a demanstrated commitment to the City, a proven
track record, a sa~id funding base and a professionaf, high quafity, level af ser~ices will be
elrgible for th~s suppart The minimum eligibility guidelines, fund~ng priorities, selec#ion critena,
funding tarm, and timeline proposed to f~elp guide FY ~ 997-9$ fund~ng recommendations for
CD Program and Cultural Arts Organizational Support Grants are provided ~r~ Attachment II and
III respect~vely
FY 1997-98 CD Proaram - A number of targeted RFP's have been issued over the past several
years soliciting pro~aosals on an open ar~cl competitive basis t~ address specific servFCe deli~ery
ga~s or inadequate program performance ias determined through City staff's ongoing program
and fiscal monEtaring) Grants rnay be renewed annually based on t) the submission o~
appro~ed Program Plans and Budgets {outlining pro~ected service deli~ery information,
outcomes, and grant program and administrative budget information), 21 the a~a~lab~l~ty of
funds, 3) past program, fiscal and adrr~inistrati~e performance, and 4} City Council approval
City staff propose to issue an open and competitive Request for Proposal tRF~} for CD Program
3
grant funding in FY 1997-9$. A number af program areas will not be part of this competiti~e
RFP ~ncluding the Ci~y's ongoing, mult~-year CIP pro~ects funded by federal Commun~ty
Development Block Grant {CDBG} dollars and se~eral programs tf~at have either undergone a
recent bid ar proposal process or are under evaluation Iss~ing a compefitive RFP for the
broacfer CD Program as opposed to specific areas within the CD Program will facilitate City
staff's abiiity ta
- evafuate continued cost-effectiveness and community impact
- encourage inno~a#~on and respons~veness through competEtion
- target funds to the most effact~ve programs that damonstrate an ability ta serve
those most in neecf
- address impacts of welfare reform
Approximately S7,5Q8,943 is pro~ected to be available for the total CD Program in FY 1997-
98 Th~s represents a pro~ected 2 5% cost-ot-living ad~ustrnent and a slight ~ncrease in the
City's CDBG entitiement grant Approximately $5,149,509 will be available for programs
through the competitive RFP Attachrnent IV prav~des informatian on several program areas
(totaling $2,359,434} that will not be part of this competiti~e RFP and tncludes the Federal
Supportive Housing Pragram [SHP) Grant, mmor residential rehabil3tation program, citizen
partic~pation program, paratransit program, and capital improvement and public works pro~ects.
The funding sources pro~ected for FY 1997-98 CD Program include~
~~rir~,ir r. ~ r ~: ~ r ~~~ ~~
c•I) I'li~ ~ r,:. :-
I Y I'i ~i, '~ 1 _
11ai11L
I I If1i131N( i:;[1Ufi~:l I.I f I'lil}4ilillPr7 I[) ~Ill
Genera! Fund $4,549,479 $4,663,2~6
Federal Entitlement Grants
(CDBG, HOME, HUD- 2,201,145 1,951,043
Ho~sing Authorrty]
Other Local Re~enues
{Prop A, L A County
De~eloper Fees, RDA! 894,684 894,684
TOTAL 57,645,308 57,508,943
I~fl~1l
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$Z 13,737
(2 5°,~o COLA)
' ($25d,1p2}*
0
- ~ . ~ •, ~~~ {$136,365)
`~ ~1n overall reduction of $250,i02 ~n federal funds is due to 1} a reduction of one-t~me CbBG pragram income
funds {$135,208} appropriated in FY 1996-97 for Virginia Avenue Park impr~vements, 2) a decrease in the
allocation of Federal Supportive Housing Program Grant funds m FY 1997-98 {$161,9861, 31 an mcrease in
Housing Authority fund contnt~utions for socia! service support to 5ection 8 program partECipants {541,513),
and 4) a slight increase in the C3ty's FY 1997-98 CDBG entitlement ($5,579}
4
FY 1997-98 Cultural Arts Orc~anizationaf Suqqart Gra~ts - The total pro~ected budget for FY
1997-95 is ant~crpated to be $163,015 This includes 563,015 in rnaintenance-of-e#fort
funding for current grantees as spec~fied ir~ the following paragraph and S 100,OOQ for cost-of-
li~ing adjustments and organ~zatianaf support funding for current or new grantees
City staff proposes that FY i 997-98 be considered year one o~ the three year cycle for the
three organizations who ha~e been ongoing recipients in the past Minimum grant amounts
should reflect histor~cal levels o# past funding (S63,d15] Santa Mon~ca Symphony, 525,000,
Santa Monica Museum of Art, $25,d00, California Heritage Square Museum, $13,03 5 This
recommendation is cantingent on organizatians subm~tting renewal applications by the April
deadline Final funding decisions will be included m the FY 7 997-98 budget
U~a ta $10Q,QOQ wauld be made a~ailabEe to current and new applican#s meetmg the elig~b~l~ty
criteria of the grant3ng program Applications for these funds would be available in February
AI[ applications will be evaluated by City staff As with CD Program grants, comments will
be sought from professionals in the fields of arts rnanagement, programmmg, and budget
de~elopment
FISCAL/BUDG~TARY IMPACT
There are no immediate budget impacts proposed in this report Pro~ec#ed FY 1997-98 funding
levels for the CD Program and Cultural Arts Organtzational Support Grant Program assumes
a maintenance of effort funding le~el equivalent to FY 1998-97 Staff will return for City
Council appro~al with specif~c fund allacatian recommendations in t~e FY 1997-9$ Proposed
Budget to be released in early May af 1997 A budget adoption hearing will take place in June
of '1997 when Council will make final fundEng decisions
REC~MMENDATION
CEty staff recomme~d that the City Counc~l adopt the propased ~Y 1997-98 Funding Strategy
for the CD Program and the CuEtural Arts Organizatianal SUpport Grant Program as described
in this report and attachments
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Attachment I- FY i 996-97 CD Program Pro~ect List
Attachment Il - Proposed FY 1997-98 CD Program Praposai Assessment Cnteria
Attachmer~t Ifl ~ Proposed FY 1997-98 Cultural Arts Support Grants Proposal Assessment
Criter~a
Attacf~ment IV - Program Areas Not Included in FY 1997-9$ CD Prograr~ RFP
Prepared by Barbara Stinchfielc~, Acting Director
Julie Rusk, Human Services Manager
Maria Luisa de Herrera, Cultural Affairs Administrator
Julie Johnson, Human Serv~ces Super~isor
Hamp Simmons, Cultural Affairs Administrati~e Analyst
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ATTACHMENTI
FY7996-97 COMMUNETY DEVEtOPMENT PROGRAM
,"-,~CN~f f'~O^u~~h1
; y1.F9., 3' Fl N~IYG
~ JhLIhG 30UFC~
LL~ _L
'kJ~-i~~1 L'E~C.~t:Y I;:PI
Ch~ _I l:hl1'O~!fH
Connections for Ch~ldren - Scholarship $169,652 General Fund Chdd Care 5cholarship
- Child Care Center 5upport ?rogram $125,423 General Fund Chdd Care Center Support
- Section 8 Program $30,000 Fiousing Authority Chdd Care Subsidies
Uispute ResoluGon Services - 5chool Med~at~on $45.114 General Fund School Mediation
E1 N~do $'t03,O5fi Generel Fund Schaol•hnked Case Management
Famcly Service of 5anta Monita ____ $i22.288 _ Generel Fund School-Imked Case Management
Jewish Famdy Senrice $24,458 Generel Fund School-hnked Case Management
Marine Park Chdd Care Center $255,969 General Fund Chdd Care 5ervices
Santa Monica College - On The Move 331,251 General Fund Teen Parent
SMC-Pico Partnership $140,D00 General Fund Employment and 5kill-Buildmg
Santa Monica Hi~h Schaol Alliance $2B8,224 General Fund Employment and Ski1!-Buildmg ___
St Jof~n's ChEld and Family Uevelopment Center $934,5'[B General Fund _ School-Based Youth Services
,:fll ] A~af' ~:'fl I I I: IJ~T~Ta_
GJ~~1~AJhll, ti-t:l:-S
S1 ~E~ :~3
American Rad Cross 512,828 General Fund CPR Trairnng
Dispute Resolution 5ervices - Community Mediat~on $52,55fi General Fund Comroun~ty Mediation ___
Latino Resource Organizat~on $52,786 General Fund _ _Latino Outreach ___
LIEU-CAP $9D8,727 General Fund Commumty Outreach and Adv
Radao KCRW 577,369 General Fund Cauncd Meetings groadcast
Venice FamFly C[inic - General Program 562,670 General Fund Health Care
Legal Aid Foundatiort of Los Angeles - General LegaE Serv~ces $194,357 _ General Fund General Legal Services
- Domestic Violence 550,314 General ~und pomestEc Violence
- Domestic Violence 5pec~a! Pro~ect 552,788 General Fund DomestEC Vwlence Set-AS~de
- TenanVLandlord Spec~al Grant S95,833 General Fund TenantlLandlord 5peaal Grant
Legal 5ervices Set-Aside 519,967 General Fund Legai Services Set-Aside _
C:~~.1L1 11~IIY SLd.l;.ca S_13'OI/:I_
UIS ~31LI11F5 .+II~~
Center for the Partiaily Sighfed
Com puter Access
Santa Monica AIa5 Pro~ect
Westside Center for Independent Living - Independent Living Services
- Home Access
Accessibil~ty Pro~ects
Cilyw~de Cur6 Cuts
5 "2 '91
S12,391 General Fund Low Vision Care
527,043 General Fund Camputer Tethnology Education
S95.537 Ge~eral Fund AIDS11iIV dutreach
571,657
S16,305
S9 92,425
540,275
General Fund Independent Living Services
CDBG Home Accessihility Pro~ects
CDBG City Accessb~hty Prp~ects
_ CDBG Cityw~de Cur6 Cuts _
_ DI~ABIl.iT1ESIi1iD'S SLl~TQTAL
ATTACFEhqENT I
FY7996-97 COMMUNfTY QEVELOPME~IT PROGRAM
,~+Ci~hCY F n~! h'A1A
FCMFI F53
Coordinated Case Management
-CLARE
- CLARE {Homeless Transportation)
-OPCC
F11~ :~~, ;-
F l~'iU~Y3
F:~I
~ ~
$901,692 ;
- - -- ~ - - - $3,090 ~
$22U,247 I
-5t Joseph ~75,184
- Step Elp on 5econd {General Fund) ~id,250
- Step Up on 5econd (Fund 72 - Housing Aufhority Fund} ~2Q,SQ0
Covrdinated Case Manage+nentl3uperNofa
=.lIVLI~~v
SCUZ~P
P~GGRA:1 [7~'S~ ~ I T~~ r+
General Fund Case Management
Prop_A _ _ Homeless Transportatinn _
General Fund Case_Management ___
General Fund Case Management
General Fund Case Management __
Housmg Authority Case Management
-ChrysalES $31,445 HllD1LAHSA CaseManagemenUSuperNofa
-DidiHirsch 531,445 HUDlLAHSA CaseNlanagemenVSuperNofa
-New ~~rect~ons b21,542 HUDlLAHSA Case ManagemenUSuperNofa
-Ocean Park Community Center ~6fi,321 HUDILAHSA Case ManagemenUSuperiVofa
- Salvation Army b42,484 HUDlLAHSA Case ManagemenUSuperNofa
-St JosephCenfer E55,517 HUDlLAHSA CaseManagemenVSuperNOfa
- Step Up on Second 586,886 HUDILAHSA Case ManagemenUSuperNofa
-ACI4A5 525T,284 HLIDILAHSA CaseManagemenUSuperNofa
Ghrysahs - Emplayment 5153,084 General Fund Employment __
- Homeless Transpartation 53,OD0 Pro~ A Homeless Transportation
~OPCC - Daybreak ~ay Center $72fi,395 General Fund Uay Center for NEentalty fll Women
- Dayhreak Shelter 331,356 General Fund 5helter for Mentally III Women
- Outreach $73.903 Generel Fund Park Outreach
- So~ourn $44.729 Generel Fund Shelter for Bettered Women
- Turn~ng Pomt S15fi,665 Generel Fund TransEtio~al Housing
- Homeless Transportatton $94,250 Prop A Homeless Trans~ortation
St Joseph - Employment 519,974 General Fund Employment
- Homefess Transportation _ _ S8,1B0 Prop A Homeless Transportation
Salvat~on Army - LocKers $42,230 General Fund Lockers, Shawers, Laundry
- Homeless Transportation ST,O50 Prop A Hpmeless Transportation
- Shelter (General Fund) 5141,149 General Fund Shelter
-Shelter{CDBG) 5244,200 CDBG 5helter
Showers Set-As~de
Step Up on Second - Employment
General Fund Showers Set-As~de
General Fund Emplo ment
I
~
-~
- Y - ~
- Homeless Transportation S2,6U0 Prop A Homeless TransporYation
- FAITFi Meals $14,260 General Fund Indoor Meals ~
Venice Fami~y Clinic - Homeless Transportation Ss,830 Prop A Homeless Transportation ~
WestsEde Food Bank - General Program ~79,114 General Fund Food Collection _
lIOYI__L'S~ _UilU11_ :1 J~_ ~'S
I~GI~~IN:~.,IVC, tvFlGl Ci7~l COC CEVC_~~MCYT
Community Corporation of 5anta Momca (RDA 98 Fund) 5225,3U7 RDA 4B Fund Affordahfe Housmg
Gommunity CorporatEOn of 5anta Nfon~ca {HQMEICHQO) E28,6a0 FEdMElCN00 AFfordable Housing
Community Corporation of Santa Monica {Mit~gatton![nclus~onaryf b53,465 MitigaGonllnclusiona ry AFfordable Housmg __
Minor Residential Rehab Set-Aside 5325,348 . C~BG Minor Res RehabihtaGon
Ne~ghborl~ood Support Center $293,843 ; General Fund Neighborhood Outreach and Tech Ass
Citywide Affordable Housing Program - Acqmsition $344,960 ~ CDBG Affordable Hous~ng __
Pu6lic Works Assessment Assistance Program ~ 59,3~0 I CpBG Puhlic Works Repair Subsidy __
VErginia Avenue Park (CdBG) _ __ _ _ _ ~ 5386,298 ' _C~BG Park Improvements
HOLISENG,4N~ fdEIGH80RHOOD DEVEtDPMENT S~BT°OTAL
_ ~1 ~ ~1 1; 1
ATTACHMENTI
FY1996-97 COMMUMITY DEVELOPM~NT PROGF2AM
~~ ~cgr_e7 F ~M1D N3
dCrNCY ~R:1r~Fl:~ d FUYDING S~l1~CL" PFcGGk i:1 flFS~f ~ T GN
I F JFI
5- YIJ 2 SI- ~+I..: ~
SFEPCC - Health Care Program 581,748 GeneraE Fund Health Care
- Money Management _ 541,266 G~nerat Fund iMoney Management _
WISE - Case Management $182,937 Genera! Fund ICase Management
- Ohve Stone Center
~ 579,943 GeneraE Fund :~ay CarelCognitrvely Impaired
- paratranstt $489,628 Prop A jParatransit
- WISE Care Center 535,038 Generaf Fund 'Day Gare
WIG - Meals on Wheels (General Fund) 524,967 GeneraE fund Home-Delivered Meals
WIC - Meals an Wheels (L A County Grant) 567,284 L A County Grant ;Home-Delrvered Meals
ParatransitSet-Aside _ __ ~ S70,OU0~ Prop A ~ParatransitSet-Aside _ _
_ SENIi?F2SERYfCESSUBTOTAL __ __ I ~
___~ ~ _~i,D1~,a'[1 ~
~ ---
'
'QTFL C~~.7MJ~ITY f'~tifl Of'~: L":~ f I F.C.GK'~~I ~- ~r: ~,-,p
SLIF ;hsd'•excef;cd9647gr w k3 (11;,`97)
3
ATTACHMENT II
FY 1997-98 COMMUNITY DEVELOPNiENT PRQGRAM
PROPOSAL ASSESSMENT CR[TEREA
The following min~mum efigibElEty guidelines, funding prionties, selection criteria, fundi~g term,
and timeline are proposed to hefp guide proposal assessments and funding recommendat~ons
far the FY 1997-98 CD Pragram
Minimum Eligibdity Guidelin~s Applicants are el~gible ta apply for gran~ funding through the
City's Community Development Pragram if ~hey meet the followi~g minimum elEg~bil~ty
requ irements
- The applfcant is an institution of hrgher education, go~ernmental unit, hospital ar other
nonprofit organization Venfication of tax-exempt stafus is required
- The appl~cant is in compliance with Title VI of the Civil Righ#s Act af 1964, Title VII! of the
Civ~l Rights Act of 1968 {as amended), Section 604 0# the Rehabilitation Act af 1973ias
amendedy, Age Discnmination Act af 1974, 7itle I of the Housing and Comm~nity
De~elopment Act of ~ 974 (as amended}, and the Amer~cans with DisabElities Act (ADA}
of 199~. Appl~cant does not d~scrimmate in the h~ring af staff or pra~~sion o# services an
the basis of race, religion, sex, age, national origin, disability, AIDS/HIV, political affiliation
or beliefs, or sexual preference
- The applicant is ~n cornpliance with all Federal and local pravisians regardEng pol~t~cal and
lobbying activities
- The applicant has formal approvaE from ~ts Board of Directors or go~ern~ng body to subm~t
a praposal.
Funding Priorities Propased fund~ng prionties for FY 1997-98 ~nclude
Onaoina onoraties Enclude programs that address a broad range of needs and target
papu~ations mcluding
Adult Day Care Affordable Housing AIDS Education & AssESti~e Technology & Case Management &
Awareness Education Advocacy
Child Care Assis#ancz Conflict Resolutton & Cnsis Interventron & Drug & Alcohol Emergency Assistancz
P:9ediation Ser~ices Counseling Services
Emergency Shelter Gavemment Benefits Job Training & Health Care Home Accessibd~ty
Advocacy Employme~t Assistance Modifications
Home-~ehvered Meals Housing Placement Independent L~ving SkE[Is ln-Home Care P~loney tJlanagement
Assistance & Assistance
Parent ~ducatron & 7een Pregnancy & Transitional Housing
Support Parent 5upport
Soeciaf fund~nq consideration will be given to pro~osals #hat can demonstrate strengthened
coordination of serv~ces for chifdren, youth and famil~es The propased RFP wi11 seek
1
propasals that can effectively demonstrate how therr programs will be coordinated and
deli~ered in collaboration with other ser~ices in the camm~ni#y Special targe#ing of
services to the City-administered par[c-based programs, the Housing Authority's Family Self-
Sufficiency Program, and the Citywide Youth Employment and Trainkng Pragram will be
sought, Program improvements sought w~ll include shared intake procedures and client
information, the establishment of "lead" case managers who will oversee the deli~ery of
ser~ices, routine case caordination, and so on City staff w~ll assess the feasibility of
implementing a computerized case management and ser~ice deli~ery track~ng system among
selected programs to better facilitate this coordination
Se[ection Criteria Proposals will be re~iewed ar~d e~alua#ed accord~ng tq how adequately
applicants can demonstrate how the proposed program•
- pro~ides camprehens~~e and responsiWe services to low-income peaple in Santa Manica or
others wha may be facing undue hardsh~p,
- address a clearly documented need ~n Santa Monica,
- provides a program that overcames fragmentation through program versatility and
inno~atian and by acti~e coordination and collaboration wFth refe~ant commun~ty-based
organizations, and private- and public-sector resources,
- demonstrates commitment to participate and responsibly share program and participant
information with other ser~ice pro~iders providing complementary or related ser~ices,
- pro~ides a high level of access to ser~ices including appropriate geagraphic locat~on and
h~urs of operat~on, physical accessibility, bilmgual capacity and cultural sensrtivrty S~ec~al
funding consideration will be given to programs that offer services on the weeker~d and
evenings,
- rmplements useful outcome indicatoTS to measure program effectiveness and success,
- promotes prinaples of self-help, client empawerrnent and partic~pation as an integral part
of the decisEOn-mak~ng process in program de~elapment, operatian and e~aluation,
- has a procedure for cont~nually e~aluating program effectiWeness and has act~vely sought
to improve program design to meet the chang~ng needs of people in Santa Monica,
- pro~ides a cost-ef#ect~ve budget thaf is consistent with the amaunt of ser~rce provided to
persons liv~~g in Santa Monica Programs will be asked to pro~ide a cost per unit or person
analysrs along with cost comparisons with other s~milar programs,
- demonstrates fiscal and administrative capacity which supports and enhances program
effectiveness and the ability to rr~eet program gaals and outcames,
- provides a min~mum af 25% of the total bucfget far the Santa Monica program from non-
City cash sources, thus lending to the f~nanciaf stability and ability to sustain itself as part
2
of the community ser~ices netw~rk Special fundmg consideratian wilE be gi~en to pro~rams
that can pro~ide a higher cash match than the 25% minimum,
- implements an accounting system that is in accordar~ce with generally accepted accounti~g
prmciples and standards and performs annual agency financ~al audits by an autside
independent Certified Public Accountant (CPA}.
- exhibits a high le~e! of community support through its ab~[~ty to retain a broad-based Board
of DErectors and to procure resources (e.g., fund-raising, use of ~olunteers, donated
services) demonstratmg financial stability and potential 'for future pragram expansion,
- if provid~ng case management ser~ices, implements effecti~e and proven case management
standards,
- for homeless programs, address the requiremer~ts of Munic~pal Code Section 2 69 010
(commonly referred to as the ~'~blic Safety Initiat~ve) adopted by the City Council an
September of 1994 demonstrating how programs
- effectively ass~st homeless indEViduals return to a self-suffic~ent status
- monftor progress of ~ndi~iduals recei~mg services
- el~mmate duplication of ser~~ces
- emphas~ze lang-'term solutions to homelessness by combined housing, counseling
and case management, and ~ob training programs
- provide nan-hausjng services for approximately the same number of homeless
indiv~duals as can be temporarrly haused ~n the City
- implement reasonable time-limits on the pro~isian of ser~ices to the same
individuals
- ~or affordable housing programs, special #unding cons~deration w~ll be given to
organizatians that can meet HUD's Cammun~ty Hausmg Development ~rganizat~on
criteria (CHDO)
Fu~ding Term: Once approved, f~nd~ng may be renewed on annual basis for up to three years
contingent upon availab~e funds, program performance and City Council appro~al
Timeline• Ti~e followmg timeline will be used in determinmg fundmg aflocations for FY 1997-
98
January 14 City Council Adoptian of the FY 1997-98 Cornmunity
De~elopment Program (CD Program) Funding Strategy
Jan~ary 21 Issue Request for Proposals {RFP)
early-February Applieant Workshops (requiredl
March 12 App[ications Due
March-April Appficatian Re~iew Period
3
May 9 Release Draft FY 1997-98 Proposed CD Pragram Funding
Recammencfations for 30-day Cammunity Re~iew Penad
June 24 City Counc~l FY 1997-98 Budget Adoption Publ~c Hear~ng
4
ATTACHMEN7 II[
FY 1997-98 CULTURAL ARTS ~RGANfZATIONAL SUPPQRT GRANTS
PROPOSAL ASS~SSMENT CRITERIA
The followmg minimum eligib~lity guidelines, select~on cnteria, funding term, and timeline
are proposed to help guide applica#ron assessments and fundir~g recommendatians ~or FY
1997-98 CulturaE Arts Organizat~onal Suppart Grants
Minimum EligEbility Guidelmes. Applicants are eligible to apply for grant fund~ng through the
C~ty's Cultural Affairs Division if t1~ey rneet the followjng minimum eligibility requ~rements
- The applicant ~s a resident 5anta Mon~ca arts or cultural organization and has been
based in the City for at least five years, and
- The appl~cant maintains tax-exempt s#atus under Section 501(c1{31 of the Internal
Re~enue Code, and
- The app[icant complies with ~air Labor Standards and pays professional performers,
artists, and supporting personnel at least the minimum (evel af compensation paid to
~aeople employec! in sim~lar acti~ities, and
- The appEicant is in compfiance wi#h all Federal and local pro~isions regarding political
and lobbying activities;
- The appficant has a diversrfied funding base with no more than 25% of their total
cash funding derived from the City af Santa Monica.
Se3ection Criteria Pro~osals will be rev~ewed and evaluated accordfng ta haw adequately
appf~cants can demonstrate how the organizat~on
- Offers programs of cuitural and artistic excelfence, indicated by pro~iding
promotional and other sample materials showing the o~erall history of the
organization,
- Meets community needs by a di~ersity of programs,
- Links and coliaborates with other Santa Monica-based arts and cu[tural
organiza~ions,
- Demonstrates the eommunity's support of the organ+zatron throug~t documentatrorr
of audience, ~olunteer, and organizational demographics, generaf inethods of
communEty outreach, and attendance ftgures,
- Demonstrates its ~iability and long-term stability by pra~idtng organizational budget
documents including revenue breakdowns listing all ma~ar donors,
- Employs a professional staff,
- ProvEdes accessib~lity of programmi~g to fhe general publ~c
~unding Term: Once approved, funding may be re~ewad on an ar~nual basis for tap to three
years contingent upon a~ailable funds, program performance, and City Council appro~al.
Timel~ne• The following timelme will be used in determ~ning fund3ng allocations for FY
1997-98
January 14 City Council Adoption of the FY 1997-98 Cultural Arts Organizational
Support Grant Program Fund~ng Strategy
February 7 Issua Applfcations
Mid-Fe~ruary Applicant Workshops [required}
Apnl 4 Applications due
Apnl Application Re~iew Period
May 9 Release Draft FY 1997-9$ Proposed Fundir~g Fiecommendatians far
30-day cammunity Re~iew Period
June 24 City Council FY 1997-98 Budget Adoptton Public Hearing
2
AT7ACHMENT IV
PR~GRAM AREAS NOT INCLUD~D IN FY '~ 997-98
CD PROGRAM COIUIPETITIVE RFP
Federal Supportive Housing Pragram (SHP} Grant - In FY 1994-95, the City was awarded S1 4
million over a three-year grant period [starting No~ember 1, 1996 ($592,934 - Year 1,
5430,94$ - Year 2, 5430,947 - Year 3}] fram the Depart~nent of Housing and Urban
Development (HUD) and the Los Angeles Homeless Service Authority {LAHSAy for a
partnership of 7 homeless service providers for case management and supportive services to
homeless indi~iduals The City also recei~ed funds to strengthen, expand, and continue the
compu#enzed case management trackmg system for all Crty-funded homeless service
organizatians o~er the n~xt three y~ars
Minor Residen~ial Rehahilitation ($333,482 - includes pro~ectec~ 2 5% COLA} - In December ~f
1998, Crty CouRe~l a~thorrzed a new pilot ~ow Ineorr+e Resrdentral Repa+r Program after an
eva[~ation of the mmor residential rehabilitation pr~gram was completed The pilat program will
focus on lead-based paint testmg, home secur~ty, and moderate rehabilitation Staff will repart
to City Counc~l on progress in ~mplementing the new program at the end of FY 1996-97
Cit~zen Participation Program {$301,189 - includes pro~ected 2 5% COLA} - As requested by
City Council in June of 1996, City staff are conducting an in-depth monitarmg and review of
the Neighborhood Support Center {NSC} and ~eighborhood associations receivEng funding
support from the City The purpose of this re~iew Es ta assess how well the NSC and
neighborhood associations have operated accordmg to City Counc~l appro~ed operational
guidel~nas and organizational critena for fund~ng Th~s reWiew will inform recommendations
regarding citizen partECipation in the FY 1997-98 Proposed Budget
Paratransit Program ($4$9,628} - A paratransit e~aluatian was compfeted in FY 1995-96
resultmg m the reorgan~zation af the C~ty-funded W15~ Paratransit Program In FY ~ 99fi-97,
the City's Transportation ~epartment assumed darect admEnis#rative oversight over the DAUE
7ransportation subcontract (pre~iously adrninistered through WISE} Recently, a b~d proposal
process was completed #or the paratransit program a~d the City's TFde Shuttle to achie~e
greater cost-effectiveness and program effic~ency WISE Sen~or Services will continue to
certify and pro~ide basic support ser~ices ta seniors and persons with disabili~ies in the
paratransit program
Capital [mpro~ement and Public Works Projec#s ($794,$87) - City staff will assess funding
allacations for caprtai rmprovement and pubhc works pro~ects tf~at effecttvely meet the needs
of fow-incoma individuals ~n Santa Monica through the City's FY 1997-98 Caprtal Irr~pro~ement
Program (CIP) budget process ~'ro~ects funded thraugh the CD Program are primar~ly funded
through the C~ty's CDBG entitfement grant
1
CCS BS•JRlstrprtladdend.98
Council Meeting• January 14, 1997 Santa Monica, California
TD: Mayor and City Council
FROM: City Staff
SUBJECT: Addendum ta City Council Agenda ltem #10-8
The fallawmg program areas should be added to the lis~ of proposed funding priont~es
far the FY 1997-98 Commu~ity Development Pragram (as shown m Attachment If of
#he ariginai staff report?
- Dornestic Viofence Preventron and Intervent~on
- Inforrnation & Refer~al
- Legal Ser~~ces
- Tra~sportation