SR-021396-10A1
CONTRACT #5 71B7 · )188 (CCS1 0 A -1
EPWM:CP:AA:RS:LA:sm: S:\sp1530\Cc1530.act FEB f 3 ~
Council Meetlng: February 13, 1996 Santa Monica, Callfornia
TO: Mayor and Clty Councll
FROM: City Staff
SUBJECT: Award of Contract for the 1995- 96 Street Resurfacing
Program and the Improvement Act of 1911 to Los Angeles
Englneerlng, Inc., and Recommendatlon to Authorize the
City Manager to Negotiate and Execute a Professional
Servlces Contract with CMI Engineerlng Consultants for
Construction Management of the Street Work
Introductlon
This report recomnends that the City Council award a contract to
construct street lmprovements at various locatlons withln the City
to Los Angeles Englneerlng, Inc., the lowest bldder, in the amount
of $1,961,859.50.
Furthermore, staff recommends that the City
Cauncll authorize the City Manager to negotlate and execute a
professional services contract with CMI Englneering Consultants, a
constructlon management flrm, for constructlon management of the
street work undertaken.
The negotiated fees for this contract
shall not exceed $112,000.00.
Eack<0round
Each fiscal year, the Clty Councll authorizes the implementatlon of
street lmprovements slated by the Department of Environmental and
co
en
Publlc Works Management for the year including street resurfacing, eJ
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slurry sealing, and curb, gutter, curb ramp, bus pad, and sidewalk
repairs
The priority projects for the year are determ~ned through
an evaluatlon and ~nspectioro of streets that ranked high ~n the
hlerarchy of warranted street repa~rs outl~ned in the "Pavement
Management System" Report.
Th1S report has been required since
1989 to qualify for federal fund1ng and 18 updated annually. It
ranks the cond1t1on of all streets, sldewalks, curbs, and gutters
in the C1ty.
DiscusS10n
During the on-site 1nspect1on of these priority locations,
evaluation f'..lrther quallf1es streets for type and schedule of
repair by age, surface and subsurface conditlons, complaints
recelved,
type
of
use
(1. e. ,
commercial,
industrial
or
residentlal), current traffic volume, and projected change of use
or volume.
F1nancial cons1derations are also factored into the scheduling of
the street resurfac1ng pro] ects.
More comprehensive projects
requlring appurtenant work on gutters and sJ.dewalks are more
costly, llroiting the number of locations that can be addressed in
one year.
Every effort is made to repair and recycle eX1sting
2
pavement rather than unnecessarlly lTICUr the expense of total
pavement replacement.
Badly damaged streets are resurfaced by
heatlng and scoring the top 1 lnch, addlng oil to reJuvenate the
pavement and then adding 1 lnch of new rubber-asphalt. For streets
with ~ore Ilmlted traffic and/or where the pavement lS not as badly
damaged, an asphalt slurry coatlng of approximately 1/8" thickness
::LS applied over the old pavement.
ThlS seals the cracks and
prevents stormwater lntrusion, and smooths surface irregularitles.
Sldewalks, curb ramps, bus pads, curbs, gutters, drlveways and
parkway pavements In need of repalr are also replaced at the tlme
of resurfacing or slurry seallng.
In addltlon to the street resurfaclng work, thlS contract includes
TIlne related Capi tal Improvement proj ects.
These projects are
reconstruction of five downtown alleysi city wlde curb cuts (the
construction of ADA curb ramps at varlOUS locations) i repair of
earthquake damaged portions of several city brldgesi repair of
earthquake damage for eight Clty parklng lotsi the construction of
bus pads on translt routesi repair of the following lntersectlons:
4th Street and Washington Avenue, 6th Street and Washington Avenue,
9th Street and Washlngton Avenue, and Ocean Avenue and Colorado
Avenue.
3
The followlng proJect sltes are scheduled for FY 1995-96
lmprovements:
STREETS TO BE RESURFACED
4th Court
4th Court
5 U: Court
5th Court
5th Court
Ocean Avenue
Carlyle Avenue
Hill Street
Ocean Park Boulevard
Hollister Avenue
Marguerlta Avenue
Urban Avenue
SCOPE OF WORK
Wilshire Boulevard to Arizona Avenue
Arlzona Avenue to Santa Monica Blvd.
Wilshire Boulevard to Arizona Avenue
Arlzona Avenue to Santa Monica Blvd.
Broadway to Colorado Avenue
Arlzona Avenue to Pico Boulevard
9th Street to Euclid Street
Maln Street to 6th Street
Llncoln Boulevard to Hlghland Avenue
5th Street to 6th Street
4th Street to 7th Street
P1CO Boulevard to 265' NjO P~co Boulevard
STREETS TO BE SLURRY SEALED
Franklin Street
Stewart Street
Pennsylvania Avenue
Prlnceton Street
16th Street
~ontana Avenue
Schader Drive
22rrd Street
17th Street
Broadway
Euclid Street
Ocean Avenue
Neilson Way
pier Avenue
Bay Street
7th Street
Ozone Street
Bay St.reet
Hlll Street
lOth Street
- Colorado Avenue to Nebraska Avenue
- Colorado Avenue to Nebraska Avenue
- Stanford Street to East City Llmlts
- Wilshlre Blvd. to Santa Monlca Blvd.
- San Vlcente Blvd. to Montana Avenue
21st Street to 26th Street
Cloverfield Blvd. to West End
Mlchlgan Avenue to North End
Arizona Avenue to Santa Monlca Blvd
Lincoln Blvd. to 20th Street
Wilshire Blvd. to Santa Mon~ca Blvd.
Idaho Avenue to Arizona Avenue
pico Blvd. to Ocean Park Blvd.
Neilson Way to Maln Street
4th Street to 6th Street
Kensington Road to Ocean Park Blvd
Highland Avenue to Lincoln Blvd.
Llncoln Street to Euclid Street
Llncoln Street to 11th Street
Ashland Avenue to South End
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Sunset Avenue
10th Street
Maple Street
Clover Street
24th Street
Virglnia Avenue
Kansas Avenue
28th Street
Warwlck Avenue
Glenn Avenue to South Clty Limits
Pearl Street to Ocean Park Blvd.
17th Street to 18th Street
- Ashland Avenue to pier Avenue
P1CO Blvd. to Pearl Street
20th Street to Cloverfleld Blvd.
Cloverfleld Blvd to Stewart Street
P1CO Blvd. to West End
EXposltion Blvd to Virginia Avenue
CURB RAMP CONSTRUCTION
VarlOUS Locations
BRIDGE REPAIRS
Various Locations
BUS PAD CONSTRUCTION
Varlous Locatlons
PAVEMENT REPAIR FOR FOUR INTERSECTIONS
4th Street and Washlngton Avenue
6th Street and Washlngton Avenue
9th Street and Washington Avenue
Ocean Avenue and Colorado Avenue
Street Resurfacina Assessments
In accordance with Clty policy on assessments for public
urprovements, an assessment distrlct has been formed to assess
commerclal and industrlal property owners for the actual costs of
street and alley resurfacing, as well as constructlon of: gutters,
sidewalks,
parkway pavement,
drlveways,
and curb repalrs
Residentlal property owners will only be assessed for sidewalk,
parkway pavement, driveway, and curb repairs.
Revenues wlll be
5
deposlted ln FY 1996-1997. Unpaid assessments will appear on the
dellnquent property owners' ?Y 1996-97 property tax blll.
Bld Pac~aae
The Notlce Invltlng Bids was publlshed in The Outlook on December
18 and 19, 1995. Plans and speclflcations were also submltted to
four constructlon Journals, and were sent to SlX women/minorlty
bUSlness enterprise (WMBE) assoclatlons
Biddlng packages were
requested by 15 contractors.
The Clty Clerk's Office recelved
seven sealed bids, which were publicly opened and read aloud on
January 22, 1996, by the Deputy City Clerk
The base bld results were as follows:
1 Los Angeles Engineering, Inc $ 1,961,859.50
2 Excel Pavlng Company $ 1,992,069.75
3 Hlllcrest Contractlng, Inc. $ 2,240,174.85
4 Sequel Contractors, Inc. $ 2,264,934.50
5 Damon Construction Company $ 2,571,421.62
6 Silvla Construction, Inc. $ 2,622,549.74
7. Granlte Construction $ 3,145,023 00
Clty Engineer's Estimate $2,300,000.00 to $2,500,000.00
6
The lowest bldder, Los Angeles Englneerlng, Inc., supplied the Clty
wlth three references and all references reported that the
contractor's work was satisfactory
The State Contractors License
Board verlfled that the Contractor's llcense is current, active,
and ln good standing
The professlonal services constructio~ management contract lncludes
lnspectlon and management of the constructlon work detalled above.
Requests for Proposals were sent to 7 firms. The City recelved 3
replies WhlCh were scored by a staff committee of three (3)
eng lneers and one ( 1) street lnspec tor.
Three (3) firms were
lntervlewed by the same commlttee resultlng in the selection of CMI
Englneerlng Consultants. ThlS firm has recently completed work on
a street resurfaclng proj ect ln Hermosa Beach slmllar to thlS
proJect where thelr expertise and efficiency were highly praised.
They supplled the city wlth three (3) references and all references
reported
that
the
consultant's
work
was
excellent.
Budoet/Flnancial Analvsis
Assessments from resldential properties are expected to generate
approxlmately $227,000 in revenue in FY 1996-97 WhlCh will be
deposited In Revenue Account Number.
7
"Sldewalk Repair" 01-500-421-00000-0179-10000.
Also, bonds and cash payments from the assessment dlstrlct will
fund an estimated $422,800 ($373,953.50 In construction costs) of
the proJect through the Improvement Act of 1911 in the
commerclal/lndustrial portlons of the contract. The assessed total
lncludes costs associated wlth project deslgn, management, and
admlnlstration.
CONSTRUCTION FUNDS REQUIRED
Contract........ .
...............$ 1,961,859.50
ProJect Management Expenses
for Improvement Act
($422,800 00 - $373,953.50)
48,846.50
Contlngency (4%)
71.259.00
Subtotal. . . .
...............$ 2,081,965.00
Improverrent Act of 1911........ .....$ (422.800.00)
TOTAL FUNDS REQUIRED
$ 1,659,165.00
For the construction contract, costs shown in Attachment "An are
based on the price given by the contractor plus approxlmately 4%
contingencies mlnus the construction cost for the 1911 Act work
8
For the professlonal serVlces contract, costs will be based on an
hourly rate schedule with a total not to exceed $112,000.
Construction management costs have been prorated based on overall
costs as shown In Attachment nBu.
Estlmated budgets for each account number are shown on Attachments
"AU and nBu.
RecomTlendation
It lS recom~ended that the Clty Councll
1. Award a contract to perform the annual street improvement
program and miscellaneous paving work to Los Angeles
Englneering, Inc., the lowest responsible bidder, in the
amount of $1,961,859 50,
2. Authorlze the City Manager to negotlate and execute a contract
with CMI Englneering Consultants for constructlon management
services durlng the street resurfacing work in an amount not
to exceed $112,000;
3. Authorlze the City Englneer to lssue any necessary change
orders to complete addltlonal work in conformance with the
Admlnlstrative Instructions on change orders; and
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4. Approve account budgets as lndicated lD Attachments A and B
for each account.
Attachments:
"A"
"B"
Construction Contract Costs
Construction Management Costs
Prepared by:
Cralg Perkins / Dlrector of Env~ronmenta1 and Pub11C
Works Management
Anthony Antlch, P.E., City Englneer
Holly Ackley, P E., Sr. c~vi1 Eng~neer
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CONSTRUCTION ACCOUNTS - EXHIBIT "A"
ACCOUNTS Contract Amt Contingency Total
Streets
01-770-421-20094-8905-99152 "Street Res" 1268 46! 1314
01-770-421-20095-8905-99152 "Street Res" 9881 359! 10240
01-770-402-20096-8905-99152 "Street Res" 826490 46602i 873092
25-770-402-20096-8900-99152 "Street Res" 101318 36821 105000
31-77 0-402 - 20096- 8900-99152 "Street Res" 50421 1832i 52253
20-770-402-20096-8900-99152 "Street Res" 473611 0 473611
,
,
Quake Related Parking Lot Repairs
13-500-402-35585-5501-13003 "930 PCH" 608 91 699
13-500-402-35610-5501-13003 "1100 PCH" 3610 541 4151
13-500-402-35620-5501-13003 "1700 App" 237 36 273
13-500-402-35605-5501-13003 "1060 PCH" 3092' 464 3556
13-500-402-35600-5501-13003 "1030 PCH" 139 21 160
13-500-402-35595-5501-13003 "944 PCH" 354 53 407
13-500-402-35590-5501-13003 "537 PCH" 776 116 892
13-500-402-35580-5501-13003 "810 PCH" 2080: 312 2392
13-500-402-35767-5501-13003 "2030 Bern" 235: 35 270
Quake Related Bndge Repairs
13-500.402~35774-5501-13003 "Ocean Pk" 2000 300 2300
13-500-402-35770-5501-13003 "Idaho at PCH" 980 147 1127
13-500-402-35769-5501-13003 "4th & Rte 10" 1520 228 1748
13-500-402-35325-5501-13003 "Calif Wash" 720 108 828
Curb Cuts
20-720-262-20096-8905-99417 "ADA Curb" 21610 3242 24852
Bus Pad ConstructIOn
20-770-402-20096-8905-99777 "Transit Rte" 86956 13044 100000
GRAND TOTAL 1587906 71259 1659165
STREETSA XLS
CONSTRUCTION MANAGEMENT ACCOUNTS - EXHIBIT "8"
ACCOUNTS CONSTRUCTION MANAGEMENT AMOUNT
Streets
01-770-402-20096-8905-99152 "Street Res" 1 09753 00
Quake Related Parkmg Lot Repairs
13-500-402-35585-5501-13003 "930 PCH" 7000
13-500-402-35610-5501-13003 "1100 PCH" 415 00
13-500-402-35620-5501-13003 "1700 App" 2700
13-500-402-35605-5501-13003 "1060 PCH" ! 35600
13-500-402-35600-5501-13003 "1030 PCH" 1600
13-500-402-35595-5501-13003 "944 PCH" 407 00
13-500-402-35590-5501-13003 "537 PCH" 8900
13-500-402-35580- 5 50 1-1 3003 "810 PCH" 239 00
13-500-402-35767-5501-13003 "2030 Bern" 2700
Quake Related Bridge Repairs
13-500-402-35774-5501-13003 "Ocean Pk" 230 00
13-500-402-35770-5501-13003 "Idaho at PCH" 113 00
13-500-402-35769-5501-13003 "4th & Rte 10" 175 00
13-500-402-35325-5501-13003 "Calif Wash" 8300
GRAND TOTAL 11200000
STREETSB XLS
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