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City Council Meetmg November 11, 1997
NOV 1 11997
Santa MOnica, Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT RecommendatIon to Hold a Public Hearrng for the Assessment Dlstrrct
Portion of the Annual Street Resurfacing Program and Appurtenant Work
Introduction
This report recommends that the City Council hold a pubhc hearmg In accordance with
Prop 218 for the formation of an assessment dlstnct for repalrrng concrete curbs,
drrveways, and sidewalks, for resurfacing streets, for restonng parkways, for constructing
concrete gutters. for reconstructing alleys, and for completIng the appurtenant work These
Improvements are to be performed In fulfillment of the FY 1996-97 Annual Street
Resurfacing Program at vanous commercial, Industnal, and residentIal locations
Background
On September 9, 1997, the City Council adopted Resolution 9196, settIng public hearmgs
on November 11, 1997 and November 25, 1997 for the assessment dlstnct portion of the
FY 1996-97 Annual Street Resurfacing Program The FY 1996-97 Annual Street
Resurfacing Program mcludes gutter constructron, street resurfacing, alley Improvements,
slurry sealing, parkway pavement removal, curb ramp construction, curb and gutter repairs,
bus pad construction, and Sidewalk and drrveway repair and construction at various
locations In the City The crrterra used to determine the streets and alleys Included In thiS
year's program and the method of repair Include age, drainage problems, surface and
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IDA
NOY 1 f 1997
subsurface conditions. complamts received, type of use (I e , commercial or residential),
current traffiC volume, and projected change of use or traffic volume
Bids for the constructIon of this project were received on January 21, 1997 Damon
Construction Company was awarded thrs project by Crty Council on February 25, 1997
The contractor was authOrized to proceed With the non-assessment portion of the project
untIl the new RIght to Vote on Taxes Act (PropOSitIon 218) assessment dIstrict process was
resolved The non-assessment related portion of the work IS complete and the contractor
IS currently awaltmg authOrizatIon to proceed wIth the remammg work
In accordance With the Right to Vote on Taxes Act (PropositIon 218), an Engineer's Report
was prepared which determined the general and speCial benefits of each speCific proposed
Improvement General benefits enhance the public as a whole, while speCial benefits
enhance a particular parcel A copy of this report IS available In the office of the CIty
Engineer According to the Right to Vote on Taxes Act (ProposltlOn 218), parcels may only
be assessed only for speCial benefits
Parcels will be assessed for only 50% of the speCial benefit cost of the proposed
Improvements determined by the Engmeer's Report For commercial properties, 50% of
the speCial benefits for street resurfacing and alley reconstruction will be assessed,
whereas the entire speCial benefit for street resurfacing and alley reconstruction for
resIdential properties IS waived ReSidential and commercial properties pay 50% of speCial
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benefit for the remaining Improvements, I e I gutter, sidewalk, dnveway, etc The adopted
policy reductions In assessment charges (adopted September 23, 1997) IS In
consideration of the burdens on properties caused by the Northrrdge earthquake and the
high policy pnonty which has been assigned to Infrastructure repair and maintenance by
the City Council as a slgmflcant commumty benefit Consistent with recent City policy,
assessments will also be waived for non-profit organizations which can provide eVIdence
of receiving a welfare exemption from the Los Angeles County Tax Assessor
NotIces of the CIty's mtent to form an assessment dlstnct and hold a publIc heanng were
maIled to affected property owners forty five (45) days In advance of the time and place of
the public hearrng In accordance with State law In addition to the notice, property owners
were sent a ballot by which they may vote for or against the assessment Ballots may be
mailed to the City Clerk or submitted In person before the end of the first public hearing
Ballots will be tallied proportIonal to the financial obligation of the affected property The
results of the ballot tally will be presented to CIty CouncIl at the second public heanng If
a majority protest eXIsts (50% + 1 negatIve vote), the assessments will not be Imposed
If there IS a maJonty protest, staff will return to the City Council at the date of the second
public hearrng with an analysIs and recommendations as to whether this work can proceed
In the absence of assessment finanCing
These proceedings shall be conducted In accordance With the RIght to Vote on Taxes Act
(PropositIon 218) and the MUniCipal Improvement Act of 1913 (California Streets andn
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Highways Code DIvIsIon 12) A list of property owners and the assessment map will be
available to the City Council at the time of the public heanng
Payment Options
Property owners paYing for street resurfacmg, alley reconstruction, gutter, curb, parkway
and sIdewalk reconstructlOn will have the option of making a cash payment within 30 days
or Installment payments plus Interest The terms of the mstallment payment plan shall be
determined at the time staff returns to council to confirm costs
Method of Spreading the Assessment Cost
Recommended costs are summarized In the followIng table
Non-Residential Residential
Property Owners' Property Owner's
Share of Cost Share of Cost
Total (50% of the Special (50% of the Special
Work Performed Unit Cost Benefit Cost) Benefit Cost)
Gutter ConstructIon $18 00 I LF $6 19 I LF N/A
Street Resurfacmg $21 50 I LF $7 28 I LF N/A
Alley Reconstruction $70 00 I LF $23 87 I LF N/A
Sidewalk Repair $7 50 I SF $2 65 I SF $2 75 I SF
Driveway RepaIr $9 00 I SF $3 10/ SF $3 56 / SF
Curb Repair $20 00 I LF $688/ LF $7 90 I LF
Parkway RestoratIon $4 00 I SF $141/SF $1 47 I SF
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The Unit costs are set by the Superintendent of Streets, and are penodlcally updated to
reflect actual costs They Include staff time In conducting engineering surveys, posting and
mailing of notices, construction management, Inspection and construction The street
resurfacing assessment IS calculated so that non-reSIdential property owners pay the same
respective Unit cost regardless of the width of the street affecting theIr property
Corner lots are assessed either 50% or 100% of the proposed assessment share
depending on legal address Owners of corner lots where the legal address IS the street
being repaIred pay 100% of applIcable repair work If the legal address IS the adjacent
street, the property owner pays 50% Corner lots have the potentIal of being assessed for
both Sides of their lot If both streets are Improved This policy eases the Impact on corner
lots by assessing 100% on one street and 50% on the cross street
The assessment amounts were spread to all properties In the district based upon the
proportion of the special benefit realized Any amount waived Will be financed through City
funds. not the remaining properties In the assessment district City funding for this project
totals $2,570.731 and the assessment total IS $329,119 77
The commercial, industrial and residential properties to be Included In the assessment
dlstnct are In the following areas
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STREETS TO BE RESURFACED, ALLEYS TO BE RECONSTRUCTED, AND GUTTERS
TO BE CONSTRUCTED (Non-ResIdential Properties Assessed Only)
1
2
3
4
5
6
7
8
9
10
11
Street
6th Court
16th Street
18th Street
19th Street
20th Street
21 st Street
Colorado Avenue
Franklin Street
Michigan Avenue
Strand Street
Yale Street
Limits
WilshIre Boulevard to Colorado Avenue
WIlshire Boulevard to Montana Avenue
Olympic Blvd to Santa Monica Freeway
OlympIc Boulevard to 495' north
WilshIre Boulevard to Anzona Avenue
Olympic Boulevard to MIchigan Avenue
Stewart Street to 26th Street
Arizona Avenue to Colorado Avenue
Cloverfield Boulevard to 21st Court
Mam Street to Ocean Avenue
Broadway to Santa Monica Boulevard
SIDEWALKS. DRIVEWAYS, CURBS TO BE REPAIRED, AND PARKWAY PAVEMENT
TO BE REMOVED (Non-Residential and Residential Properties Assessed) at vanous
locations on
2nd Street 3rd Street 4 th Street 5th Street
6th Street 7th Street 9th Street 1 oth Street
11th Street 12th Street 14 th Street 15th Street
16th Street 17th Street 18th Street 19th Street
20th Street 21 st Place 21 st Street 22nd Street
23rd Street 24th Street 25th Street 26th Street
29th Street 31 st Street 32nd Street 34th Street
Alta Avenue Anzona Avenue Ashland Avenue Bay Street
Berkeley Street Broadway Callforma Avenue Cedar Street
Centmela Avenue Chelsea Avenue Cloverfleld Blvd Colorado Avenue
Copeland Court Delaware Avenue Euclid Street Franklin Street
Fraser Avenue Grant Street Harvard Street High Place
HIli Street Hollister Avenue Idaho Avenue Kansas Avenue
Kinney Street La Mesa Dnve Lincoln Boulevard Main Street
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Maple Street Marguenta Avenue Manne Street Michigan Avenue
Montana Avenue Navy Street Oak Street Ocean Avenue
Ocean Park Blvd Olympic Boulevard Pacific Street Palisades Avenue
Pearl Street Pennsylvania Ave PICO Boulevard Pier Avenue
Pme Street P rm ceto n Street Raymond Avenue Santa MOnica Blvd
San Vicente Blvd Schader Dnve Stanford Street Strand Street
Wadsworth Avenue Washmgton Ave Wilshire Boulevard Yale Street
BudgetlFmanclallmpact
The total cost of the assessment related work IS $329,119_77 Total assessment revenue
of $329,119 77 to cover this cost will be received In FY 1997-98 If a majority of affected
property owners vote to form the dlstnct Gutter construction, alley reconstruction and
street resurfacing assessments for non-residential property owners will generate
5124,531 60 and Will be deposited In revenue account no 01-500-402-00000-0124-10000,
"Street Resurfacmg Assessment" after construction IS complete and costs have been
confirmed Additional revenue In the amount of $204,588 17 for the repair of Sidewalks,
driveways and curbs, and parkway restoration Will be deposited In revenue account no 01-
500-421-00000-0179-10000, "Sidewalk Repair Revenue" after constructIon IS complete
and costs have been confirmed
A detailed breakdown of assessments Will be available upon confirmation of assessments
after the work has been completed
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Recommendation
Staff recommends that the City Council
1 Open the public heanng,
2 Hear protests and receive ballots,
3 Close the public hearing,
4 Direct the City Clerk to tabulate ballots and report results to City Council at the
meetmg of November 25, 1997, and
5 Direct City staff to present recommended actIons to the City Council at their meeting
of November 25, 1997 based on the certIfied results of the assessment balloting
Prepared by CraIg Perkins, Director of Environmental and Public Works Management
Anthony Antfch, P E , CIty Engineer
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