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SR-10-A (83) lOA EPWM CP AA RS ro s \sp1608\cc1608pl1 wpd City Council Meetmg November 11, 1997 NOV 1 11997 Santa MOnica, Callforma TO Mayor and City Council FROM City Staff SUBJECT RecommendatIon to Hold a Public Hearrng for the Assessment Dlstrrct Portion of the Annual Street Resurfacing Program and Appurtenant Work Introduction This report recommends that the City Council hold a pubhc hearmg In accordance with Prop 218 for the formation of an assessment dlstnct for repalrrng concrete curbs, drrveways, and sidewalks, for resurfacing streets, for restonng parkways, for constructing concrete gutters. for reconstructing alleys, and for completIng the appurtenant work These Improvements are to be performed In fulfillment of the FY 1996-97 Annual Street Resurfacing Program at vanous commercial, Industnal, and residentIal locations Background On September 9, 1997, the City Council adopted Resolution 9196, settIng public hearmgs on November 11, 1997 and November 25, 1997 for the assessment dlstnct portion of the FY 1996-97 Annual Street Resurfacing Program The FY 1996-97 Annual Street Resurfacing Program mcludes gutter constructron, street resurfacing, alley Improvements, slurry sealing, parkway pavement removal, curb ramp construction, curb and gutter repairs, bus pad construction, and Sidewalk and drrveway repair and construction at various locations In the City The crrterra used to determine the streets and alleys Included In thiS year's program and the method of repair Include age, drainage problems, surface and 1 IDA NOY 1 f 1997 subsurface conditions. complamts received, type of use (I e , commercial or residential), current traffiC volume, and projected change of use or traffic volume Bids for the constructIon of this project were received on January 21, 1997 Damon Construction Company was awarded thrs project by Crty Council on February 25, 1997 The contractor was authOrized to proceed With the non-assessment portion of the project untIl the new RIght to Vote on Taxes Act (PropOSitIon 218) assessment dIstrict process was resolved The non-assessment related portion of the work IS complete and the contractor IS currently awaltmg authOrizatIon to proceed wIth the remammg work In accordance With the Right to Vote on Taxes Act (PropositIon 218), an Engineer's Report was prepared which determined the general and speCial benefits of each speCific proposed Improvement General benefits enhance the public as a whole, while speCial benefits enhance a particular parcel A copy of this report IS available In the office of the CIty Engineer According to the Right to Vote on Taxes Act (ProposltlOn 218), parcels may only be assessed only for speCial benefits Parcels will be assessed for only 50% of the speCial benefit cost of the proposed Improvements determined by the Engmeer's Report For commercial properties, 50% of the speCial benefits for street resurfacing and alley reconstruction will be assessed, whereas the entire speCial benefit for street resurfacing and alley reconstruction for resIdential properties IS waived ReSidential and commercial properties pay 50% of speCial 2 benefit for the remaining Improvements, I e I gutter, sidewalk, dnveway, etc The adopted policy reductions In assessment charges (adopted September 23, 1997) IS In consideration of the burdens on properties caused by the Northrrdge earthquake and the high policy pnonty which has been assigned to Infrastructure repair and maintenance by the City Council as a slgmflcant commumty benefit Consistent with recent City policy, assessments will also be waived for non-profit organizations which can provide eVIdence of receiving a welfare exemption from the Los Angeles County Tax Assessor NotIces of the CIty's mtent to form an assessment dlstnct and hold a publIc heanng were maIled to affected property owners forty five (45) days In advance of the time and place of the public hearrng In accordance with State law In addition to the notice, property owners were sent a ballot by which they may vote for or against the assessment Ballots may be mailed to the City Clerk or submitted In person before the end of the first public hearing Ballots will be tallied proportIonal to the financial obligation of the affected property The results of the ballot tally will be presented to CIty CouncIl at the second public heanng If a majority protest eXIsts (50% + 1 negatIve vote), the assessments will not be Imposed If there IS a maJonty protest, staff will return to the City Council at the date of the second public hearrng with an analysIs and recommendations as to whether this work can proceed In the absence of assessment finanCing These proceedings shall be conducted In accordance With the RIght to Vote on Taxes Act (PropositIon 218) and the MUniCipal Improvement Act of 1913 (California Streets andn 3 Highways Code DIvIsIon 12) A list of property owners and the assessment map will be available to the City Council at the time of the public heanng Payment Options Property owners paYing for street resurfacmg, alley reconstruction, gutter, curb, parkway and sIdewalk reconstructlOn will have the option of making a cash payment within 30 days or Installment payments plus Interest The terms of the mstallment payment plan shall be determined at the time staff returns to council to confirm costs Method of Spreading the Assessment Cost Recommended costs are summarized In the followIng table Non-Residential Residential Property Owners' Property Owner's Share of Cost Share of Cost Total (50% of the Special (50% of the Special Work Performed Unit Cost Benefit Cost) Benefit Cost) Gutter ConstructIon $18 00 I LF $6 19 I LF N/A Street Resurfacmg $21 50 I LF $7 28 I LF N/A Alley Reconstruction $70 00 I LF $23 87 I LF N/A Sidewalk Repair $7 50 I SF $2 65 I SF $2 75 I SF Driveway RepaIr $9 00 I SF $3 10/ SF $3 56 / SF Curb Repair $20 00 I LF $688/ LF $7 90 I LF Parkway RestoratIon $4 00 I SF $141/SF $1 47 I SF 4 The Unit costs are set by the Superintendent of Streets, and are penodlcally updated to reflect actual costs They Include staff time In conducting engineering surveys, posting and mailing of notices, construction management, Inspection and construction The street resurfacing assessment IS calculated so that non-reSIdential property owners pay the same respective Unit cost regardless of the width of the street affecting theIr property Corner lots are assessed either 50% or 100% of the proposed assessment share depending on legal address Owners of corner lots where the legal address IS the street being repaIred pay 100% of applIcable repair work If the legal address IS the adjacent street, the property owner pays 50% Corner lots have the potentIal of being assessed for both Sides of their lot If both streets are Improved This policy eases the Impact on corner lots by assessing 100% on one street and 50% on the cross street The assessment amounts were spread to all properties In the district based upon the proportion of the special benefit realized Any amount waived Will be financed through City funds. not the remaining properties In the assessment district City funding for this project totals $2,570.731 and the assessment total IS $329,119 77 The commercial, industrial and residential properties to be Included In the assessment dlstnct are In the following areas 5 STREETS TO BE RESURFACED, ALLEYS TO BE RECONSTRUCTED, AND GUTTERS TO BE CONSTRUCTED (Non-ResIdential Properties Assessed Only) 1 2 3 4 5 6 7 8 9 10 11 Street 6th Court 16th Street 18th Street 19th Street 20th Street 21 st Street Colorado Avenue Franklin Street Michigan Avenue Strand Street Yale Street Limits WilshIre Boulevard to Colorado Avenue WIlshire Boulevard to Montana Avenue Olympic Blvd to Santa Monica Freeway OlympIc Boulevard to 495' north WilshIre Boulevard to Anzona Avenue Olympic Boulevard to MIchigan Avenue Stewart Street to 26th Street Arizona Avenue to Colorado Avenue Cloverfield Boulevard to 21st Court Mam Street to Ocean Avenue Broadway to Santa Monica Boulevard SIDEWALKS. DRIVEWAYS, CURBS TO BE REPAIRED, AND PARKWAY PAVEMENT TO BE REMOVED (Non-Residential and Residential Properties Assessed) at vanous locations on 2nd Street 3rd Street 4 th Street 5th Street 6th Street 7th Street 9th Street 1 oth Street 11th Street 12th Street 14 th Street 15th Street 16th Street 17th Street 18th Street 19th Street 20th Street 21 st Place 21 st Street 22nd Street 23rd Street 24th Street 25th Street 26th Street 29th Street 31 st Street 32nd Street 34th Street Alta Avenue Anzona Avenue Ashland Avenue Bay Street Berkeley Street Broadway Callforma Avenue Cedar Street Centmela Avenue Chelsea Avenue Cloverfleld Blvd Colorado Avenue Copeland Court Delaware Avenue Euclid Street Franklin Street Fraser Avenue Grant Street Harvard Street High Place HIli Street Hollister Avenue Idaho Avenue Kansas Avenue Kinney Street La Mesa Dnve Lincoln Boulevard Main Street 6 Maple Street Marguenta Avenue Manne Street Michigan Avenue Montana Avenue Navy Street Oak Street Ocean Avenue Ocean Park Blvd Olympic Boulevard Pacific Street Palisades Avenue Pearl Street Pennsylvania Ave PICO Boulevard Pier Avenue Pme Street P rm ceto n Street Raymond Avenue Santa MOnica Blvd San Vicente Blvd Schader Dnve Stanford Street Strand Street Wadsworth Avenue Washmgton Ave Wilshire Boulevard Yale Street BudgetlFmanclallmpact The total cost of the assessment related work IS $329,119_77 Total assessment revenue of $329,119 77 to cover this cost will be received In FY 1997-98 If a majority of affected property owners vote to form the dlstnct Gutter construction, alley reconstruction and street resurfacing assessments for non-residential property owners will generate 5124,531 60 and Will be deposited In revenue account no 01-500-402-00000-0124-10000, "Street Resurfacmg Assessment" after construction IS complete and costs have been confirmed Additional revenue In the amount of $204,588 17 for the repair of Sidewalks, driveways and curbs, and parkway restoration Will be deposited In revenue account no 01- 500-421-00000-0179-10000, "Sidewalk Repair Revenue" after constructIon IS complete and costs have been confirmed A detailed breakdown of assessments Will be available upon confirmation of assessments after the work has been completed 7 Recommendation Staff recommends that the City Council 1 Open the public heanng, 2 Hear protests and receive ballots, 3 Close the public hearing, 4 Direct the City Clerk to tabulate ballots and report results to City Council at the meetmg of November 25, 1997, and 5 Direct City staff to present recommended actIons to the City Council at their meeting of November 25, 1997 based on the certIfied results of the assessment balloting Prepared by CraIg Perkins, Director of Environmental and Public Works Management Anthony Antfch, P E , CIty Engineer 8