SR-10-A (73)
10- A-
CDD:CNS:JR:fr9192b
Council Meeting 1/29/91
JAN 2 9 1991
Santa Monica, California
TO:
Mayor and City Council
FROM:
City staff
SUBJECT: Recommendation to Hold Community Development Block Grant
Performance Hearing and to Approve the FY1991-92
Community Development Program Funding Rationale
INTRODUCTION
This report presents a funding rationale for the City's FY1991-92
Community Development Program for approval by the City Council.
This rationale will serve as a guide to City staff and the City
council in soliciting proposals and allocating funds for the
coming year's .....",ding program.
The report fu'
hearing on th -S0b -06 2-1'-, !
'-I
. the city Council hold a public
y Development Block Grant-funded
portion of
~view FY1989-90 performance as
required by ommuni ty Development Block Grant
Ordinance. Pursuant to requirements of this Ordinance, attached
for Council review is the city's annual CDBG Grantee Performance
Report for FYI989-90.
BACKGROUND
Each year the city's Community Development (CD) Program allocates
up to approximately $5 million in local and federal funds for
operating grants and special projects to non-profit human service
organizations (Community Service Projects) and support for
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/ z;... A-
JAM 2 9 1991
capital projects including low-income housing (Community and
Neighborhood Improvement Projects).
Over the past decade, the CD Program has grown significantly in
funding level and scope. It has become a major source of support
for ongoing community programs for the City of Santa Monica.
In the current fiscal year, the CD Program funds over 50
programs. This includes forty-four community service proj ects
for $3,549,693. These funds support ten programs for homeless
people, eleven for children and youth, thirteen for seniors and
persons with disabilities, and ten for the general population,
especially those with low-incomes. Additionally, the City
currently funds six Community and Neighborhood Improvement (CNI)
Projects for a total of $1,098,485, primarily for housing
development and rehabilitation efforts.
The funding process for FY1990-91 was primarily a non-competitive
process whereby only programs funded in the prior year were
eligible to reapply for funding through a renewal application.
This was the result of the two year funding cycle which began in
FY89-90, designed to offer funding stability to those agencies
exhibiting continued effectiveness in the del i very of needed
programs. However, in the area of services for children and
youth there was an open and competitive process which encouraged
collaborative new programs and effecti ve existing programs to
compete for enhanced City funding through The Kids and Family
Support Network-- a concept first presented and conceptually
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approved by the Council as part of the City's Ten Year Youth
Action Plan.
FY1991-92 will represent "year onen of the next funding cycle.
Therefore, the funding rationale proposed in this report will
serve as a basis not only for the coming year but for FY1992-93
as well. Approval of the rationale does not preclude changes or
additions in the second year if a critical need arises but does
serve as the primary tool for allocating available resources
during the entire cycle. Second year funding is, as in the past,
contingent upon the continued effectiveness of the program and
availability of city funds.
As a result, City staff, with input from city commissions and
interested community members have seriously considered community
needs to develop a set of priorities to guide the city council on
how best to allocate the range of funds falling under the
Community Development Program. Through meetings with city
Commissions, local advisory groups, other community forums,
formal planning studies recently conducted, and a series of focus
groups with local Executive Directors, patterns have become
evident. It is out of these patterns that City staff has
developed the following priorities for funding and program
refinements in the context of the two program components:
Community Service Projects and Community and Neighborhood
Improvements.
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DISCUSSION
The overall goals established in the CD Program continue to be:
o to provide support to a wide range of community and
human services in order to sustain or enhance the
quality of life for residents of the Santa Monica
community:
o
to support important
lower- income res idents
the maintenance of
programs:
capital projects that benefit
and neighborhoods, prioritizing
support to affordable housing
o to target a significant portion of these services and
projects to those most in need -- especially low-income
persons:
o to remove any remaining obstacles to service for those
significant segments of the community that are
traditionally underserved -- including low-income and
minority residents and persons with disabilities:
o to provide funding stability to effective, proven
agencies that deliver these services:
o to foster innovative new programs and collaborative
programs that meet emerging or unmet critical needs:
o to continue to plan for future improvements in those
service areas where gaps in service still exist:
o to leverage City resources with funds from other sources
thus lending to a diversified funding base and increased
self sufficiency for city-funded service providers.
In order to continue to achieve these goals and contingent upon
the availability of City funds, approximately $5.2 million in
City resources will be allocated to the two major categories of
projects in FY91-92.
I. community service projects
In response to the dramatic reduction in the role and resources
of the federal, state and county governments to address human
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service and housing needs, Santa Monica and many other city
governments across the country have been faced with the challenge
of developing programs, pOlicies and funding strategies for local
human services. While the expectation may continue that it is
the obligation of the federal government to play the major role
in supporting the social needs of its citizens, in reality since
the early 1980's, this obligation has decreased substantially.
Now that it has been over a decade since the erosion of federal
and state support for human services, this role has become much
more solidified and institutionalized in local communities such
as Santa Monica. What was once considered an extremely
non-traditional role for local government, human service planning
and funding, is becoming a necessary and essential city
government function.
As has been described earlier in this report, the goal of
Community Service Projects is to continue support for a
comprehensive, responsive and accessible network of human
services in Santa Monica. It is essential that, in a time of
increasing competition for inadequate public and private funding
and increas ing and deepening needs in our community, the City
reaffirm its substantial commitment to provide operating support
for effective ongoing community-based programs as well as respond
to new emerging critical needs.
Community Service Projects include a wide range programs
targeting services from infancy to seniors. Types of services
include: emergency assistance and shelter; independent living;
legal services including mediation; family advocacy and
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counseling, leadership and skill building; and health care
outreach and assistance.
FY1991-92 Proposed Level of Punding and Funding Sources
This report proposes that the city, in its funding rationale and
subsequent Request for Proposals (RFP), be much more specific
than in past funding cycles about potential funds available for
targeted areas and new programs at the onset of the funding
process. This approach enables community organizations to
document need and describe programs with a realistic
understanding about resource availability prior to spending
considerable time writing proposals.
The following table outlines current and proposed funding levels
for Community service Projects.
Sources FY90-91 FY91-92
General Fund $2,953,905 $3,197,061
CDBG 140,973 155,000
Prop A 386,440 401,440
IA County/FEMA 50,000 50,000
Developer Fees 18,375 19,110
Total $3,549,693 $3,822,611
The City's General Fund is the primary source of funding for
Community service Projects. The $243,156 proposed increase
includes $118,156 of projected cost of living adjustments (4%)
and $125,000 of new funding for emerging and unmet human service
needs as specified in the next section.
The Community Development Block Grant (CDBG) annual entitlement
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is projected to increase by ten percent with a total of $155,000
for community Service Projects. Proposition A Transportation
funds are projected at $375,000 for paratransit services for
senior and non-senior disabled people along with $26,440 for
transportation for homeless people, an increase of $15,000. LA
County FEMA funding is expected to remain level and will continue
to be utilized for the Emergency Cold Weather Shelter Program.
Local fees from developers provide a small revenue source to
sustain new homeless programs funded in the last funding cycle.
It is important to underscore that these funding levels are
contingent upon the availability of funds. The City Council will
be better able to make such final commitments when it approves
the final funding recommendations and allocations as part of the
City's budget process. However, assuming the level of support
indicated from the revenue sources described above for ongoing
and new targeted community Service Projects, there will be
approximately $3,822,611 available for FY91-92 projects.
PY1991-92 Proposed Funding Rationale and Priority Areas
In the spirit of supporting ongoing and effective programs while
carefully targeting additional resources to unmet or emerging
needs, the followinq funding rationale has been developed for
City Council approval. It is important to note that, except for
specified new child care programs and AIDS and homeless services,
only those agencies that are currently funded by the city of
Santa Monica will be invited to submit proposals. All proposed
programs must show success and intent in the following areas:
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availability to low-income persons, persons with disabilities
(including people with AIDS), ethnic minorities, and must
demonstrate a program design that is appropriate and relevant to
these groups.
The following funding priorities are also proposed.
o Ongoing Program Support
o Child Care - Increased Subsidies and Parenting Resources
o AIDS Services
o Management Incentive Grants
Onqoinq Program Support: ($3,520,000) It is essential that
existing services continue to have access to stable funding
through the City's Community Development Program. However, given
the need to provide new support for child care and AIDS services
as well as the probability that the City will embark on new
homeless services in the coming year, it is proposed that all
currently-funded programs be restricted to their current base of
funding with a cost of living adjustment. However, there are
still some particular program areas which the city staff have
identified, through the comments and input of commissions and
community groups, as requiring program refinements or planning
which may yield additional support in the future. These areas
include:
o Kids and Family support Network: To facilitate the
continued implementation of the City of Santa Monica's Ten
Year Action Plan for children and youth, specifically in
the area of human services, City staff will continue to
work with the newly formed School Based Consortium to
better coordinate and more comprehensively serve Santa
Monica's youth through the schools, provide assistance and
resources in the development of training, and assist in the
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further refinement of programs and initiatives created and
strengthened through last year's funding cycle.
o seniors: Senior serving agencies will be asked to
demonstrate coordination of case management services among
senior serving agencies, specifically the development of
common in-take forms, procedures and clarification of
expertise of agencies and basis upon clients are referred
and seen by each agency.
o paratransit Services: For the purposes of the program
directions outlined in this funding rationale, increased or
redesigned paratransi t services for senior and non-senior
disabled people in Santa Monica will not be included.
Rather, due to the scope and complex nature of such
possible changes (including a new taxi coupon program or
changes as required by the new Federal Americans with
Disabilities Act), City staff from several departments
under the direction of the City Manager's Office will
evaluate current paratransit expansion options and may make
recommendations in the context of the City'S budget
process. This is particularly appropriate since expanded
services may not be operated by a non-profit organization
and therefore, would not be eligible for Community
Development funding. Therefore, for the purposes of the
funding rationale and services for FY91-92, this report
recommends maintenance of effort funding and services in
the area of paratransit services.
o Homeless Services: Programs will be asked to identify the
range and scope of services they provide and further
articulate and report on the outcomes of services (numbers
of people placed in shelter, permanent housing, employment)
A "self-sufficiency continuum" will be developed (with the
input and suggestions of the agencies) which will be
utilized to better describe the steps and levels of
assistance provided by agencies as they work with homeless
people to move from emergency services to more mainstream
living. Programs will have the opportunity to request a
small enhancement for bus tokens to facilitate
transportation access to other support services and to
increase mobility for homeless people.
In addition, proposals from currently-funded and new
organizations will be accepted for the administration and
operation of the City's Emergency Cold Weather Shelter
Program for FY 1991-92. Any successful program would be
funded within existing budgeted levels for this program.
A City Manager's Working Group on Homelessness will be
appointed within the next month. Its role will include
identification of additional program steps required for the
homeless service network in Santa Monica. Given that this
planning process will most probably result in the creation
of new homeless services, no new service enhancements have
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been proposed for priority in this report except as
specified under capital projects specified on page 16.
Child Care and Parent Supports: (minimum of $100,000) Based on
preliminary findings from a community chi1dcare planning process
currently underway and sponsored by the Ci ty wi th the
participation of the Santa Monica/Malibu Unified School District,
Santa Monica college, Connections for Children and the Santa
Monica Childcare Task Force,
funding of new child care
initiatives will be a priority of this funding cycle. Special
consideration will be given to applications from currently-funded
child care support organizations that propose to serve as an
umbrella organization for a coordinated subsidy program for
non-profit direct service childcare providers. This program may
also include a start-up deferred loan or grant program for
non-profit and family day care providers.
The intent of any
subsidy program should be to provide partial operating or
start-up support for licensed providers with priority given to
programs that meet the critical needs of full-time care for
working families, infant care and services to low-income
families.
Local non-profit direct service childcare providers
will not be eligible to apply directly to the City for available
funds but would be eligible to receive funding through the
subsidy program administered by the ll~~rella agency. Exceptions
to this restriction will be considered if an urgent need is
documented by an agency that cannot be met by an umbrella program
in a timely fashion.
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Consideration will also be given to proposals that offer services
to better coordinate or provide new parenting support activities
consistent with Year 3 priorities in the 10-Year Youth Action
Plan. It is important to note that findings of the Santa Monica
Commi ttee for Youth indicated that there is a wide array of
existing parenting programs with little or no coordination.
Therefore, any proposals for new programs, in addition to meeting
all selection criteria, must clearly demonstrate how the program
would be coordinated with existing parenting programs. New
proposals must also specifically provide services to minority
families in the community and promote bilingual and bicultural
services as a major priority. Currently-funded or new
organizations are eligible to apply for funding of parenting
services.
AIDS Outreach, Education Support Services: ($60,000) Aside from
limited educational activities, the City's support for AIDS
services has been minimal. However, a need exists for the City
to consider ways to respond to the AIDS crisis, including support
for prevention and intervention efforts, without duplicating an
already extensive network of AIDS services in Los Angeles and
without involving city staff directly in the detailed planning
for or provision of direct services. Now that the AIDS needs
assessment commissioned by the City is completed, there is a base
of information about existing services, needs and gaps. Proposed
programs must include an office in Santa Monica to provide a
focal point in the community and may include the development of
education or prevention activities for targeted populations,
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outreach efforts to high risk and underserved populations (e.g.,
homeless persons), and joint ventures or collaborations between
established AIDS programs and existing Santa Monica agencies.
Manaqement Incentive Grants:
($32,000)
These grants are
intended solely for special one-time projects which will enhance
the effectiveness of agency management, service delivery, program
effectiveness or the ability of the agency to collaborate and
provide community leadership.
Examples of one-time projects
include: long range planning projects, extensive board training,
computer equipment, software or training, and fundraising and
resource development.
These grants will be made only to
currently funded agencies.
In making difficult funding decisions, the following minimum
eligibility requirements and selection criteria will be used:
Minimum Eligibility Requireaents
(a) The applicant has non-profit, tax-exempt status under section
501 (c) (3) of the Internal Revenue Service Code or Section
2370l(d) of the California state Franchise Tax Code at the
time of application.
(b) The applicant is in compliance with the civil Rights Act of
1964 and the Rehabilitation Act of 1973, as amended, which
bars discrimination in the hiring of staff or provision of
services on the basis of race, religion, sex, age, national
origin, disabilities, AIDS, political affiliation or beliefs,
or sexual preference: and provides assurances that it will
comply with all Federal and local provisions regarding
political and lobbying activity.
(e) The applicant is a private, non-profit organization located
in or serving Santa Monica or provides a rationale for
expanding services to Santa Monica. All City funds and match
to City funds, must be utlized for services to people living
in Santa Monica.
(d) The applicant has formal approval of its Board of Directors
to submit a proposal for city support.
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(e) The applicant must be currently funded by the city of Santa
Monica through the Community Development Program, unless the
appl icant is submi tting a proposal for Child Care or AIDS
funding.
Selection criteria
Each eliqible proiect will be assessed according to the extent
the organization:
(a) addresses a need that is clearly documented;
(b) provides effective and responsive services to clients most in
need;
(e) if a current City grantee, meets the specific program
performance standards for FYI990-91;
(d) provides a high level
appropriate geographic
physical accessibility,
sensitivity;
of access to services including
location and hours of operation,
bilingual capacity, and cultural
(e) effectively serves minority,
residents with disabilities;
no- and low- income,
and
(f) does not duplicate services, rather coordinates and
collaborates with other agencies, resulting in improved
direct services delivery and elimination of unnecessary
service duplications;
(q) has a procedure for continually evaluating program
effectiveness and proposes prograD improvements as necessary:
(h) provides a minimum of 25% of the total budget for the Santa
Monica program from non-City sources, thus lending to the
financial stability and the ability to sustain itself as part
of the community services network;
(i) provides a cost-effective budget that is consistent with the
amount of service provided to Santa Monica residents;
(j) demonstrates fiscal and administrative capacity which
supports and enhances program effectiveness and the ability
to meet program goals;
(k)
exhibits a high level of community support through
ability to retain a broad-based Board of Directors and
procure community resources (e.g., fundraising, use
volunteers, donated services) .
its
to
of
In addition, due to the specific nature of the Management
Incentive Grants, additional criteria will be applied as follows:
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Management Incentive Grants
(a) documentation to substantiate the amount of the proposed
expenditures;
(b) the organization has fully explored alternative means of
funding;
(e) the proposed expenditures will have a documented impact upon
improving the management and administrative capability or
service delivery of the agency, or encourage collaborative
efforts among agencies.
Use of Contingency Contracts
During last year's funding process, the city Council directed
staff to clarify the use of "Contingency Contracts" with funded
agencies. The City staff proposes the use of these contracts in
the following situations:
(l) an agency has not been able to
meet prior years' performance objectives or contract requirements
in spite of ongoing technical assistance by the City or repeated
attempts by the agency to respond and such unresponsiveness
affects the type of administration or program delivery outlined
in the City'S funding criteria, or (2) the City would like to
support a new program or direction but feels that the program
should be funded only under very specific situations (e.g., a
specified cash match, increased Board commitment to the program).
city staff proposes that contingency requirements be very
specific so that the agency understands the specific outcomes
that are necessary to receive continued funding in the future.
In the event contingencies are not met, the city staff may then
propose to the Council that the agency no longer be funded in
subsequent funding cycles.
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II. Community and Nei9hborhoo4 Improveaent Projects
Based on national priorities of the Community Development Block
Grant (CDBG) Program, this component prioritizes the use of
available funds for housing projects and other community
development activities that benefit lower income residents and
lower income neighborhoods. In the past, this component has
provided core funding for some of the city's affordable housing
efforts, has supported the acquisition and rehabilitation of
facilities for social and community services, and has enhanced
lower income neighborhoods through revitalization activities.
Unlike the Community services component, it is more targeted in
scope and supports a small number of more capital-intensive
projects. The Community and Neighborhood Improvement component
relies almost entirely on federal CDBG funds, Redevelopment
Agency funds and a limited amount from the City'S General Fund.
FY1991-92 proposed Level ot FUDdinq and Fundinq Sources
Since 1982, the CNI component has experienced a steady reduction
in CDBG entitlement funding. The reductions in recent years have
been due primarily to federal efforts (Gramm-Rudman) to reduce
the overall federal budget deficit. The cuts in funding during
this period have been significant (approximately 32% or $450,000
over the past four years) which has resulted in a corresponding
reduction in the number and scope of projects. The City has
attempted to minimize the impact of the reduction in funding by
utilizing unexpended carry-over funds from completed CDBG-funded
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projects and Redevelopment Agency repayment of loans from prior
years to support current projects.
The sources for funding for CNI projects for the current fiscal
year and proposed sources for FY91-92 are outline in the table
below.
Sources FY90-91 FY91-92
General Fund $229,000 $238,160
CDBG 639,485 903,434
Redevelopment 195,000 202,800
Developer Fees 35,000 -0-
Total $1,098,485 $1,344,394
It is projected that the FY1991-92 CDBG entitlement may be
increased by up to ten percent. While it is impossible to be
certain at this early date, preliminary discussions with the
federal Department of Housing and Urban Development lead City
staff to anticipate up to $700,000 of CDBG funds available for
CNI Projects in FY91-92. This represents an increase of
approximately $64,000 over FY90-91. In addition, approximately
$200,000 in CDBG program income may become available due to the
projected disposition of CDBG-funded property.
The proposed funding rationale assumes that contributions from
the General Fund ($229,000) and Redevelopment Agency ($195,000)
will be sustained at current FY1990-91 levels with a four percent
cost of living adjustment.
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Proposed FY1991-92 Fundinq Rationale
Given the limited amount of funds available for CNI projects, the
following key elements should guide the funding process in
FY1991-92:
(1) Funding decisions will be based on the premise that highest
priority should continue to be given to provide critical
support to the City's affordable housing program. These
decisions should be made in the context of the total housing
program.
(2) Special consideration will be given to proposals that
address the transitional housing needs of homeless or
recently homeless persons. Proposals may include plans for
site improvement, acquisition or renovations of transitional
housing. The ability to fund proposals will be contingent
upon the projected receipt of CDBG program income from land
sale proceeds or other dedicated funds for homeless
programs.
(3) Other eligible capital projects will be considered if they
can be shown to meet a clearly identified and critical
community need. However, applicant agencies should be aware
of the limited funds available and submit proposals that
provide for a high level of matching funds from other
sources.
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In making difficult funding decisions, the following minimum
eligibility requirements and selection criteria will be used:
Hiniaua Eligibility Requireaents
o The applicant has non-profit, tax-exempt status under
section 501(c) (3) of the Internal Revenue Service Code or
section 23701 (d) of the California state Franchise Tax
Code at the time of application.
o The applicant is in compliance with Title VI of the civil
Rights Act of 1964 and section 504 of the Rehabilitation
Act of 1973, as amended, which bars discrimination in the
hiring of staff, or that persons be denied the benefits
of, or be excluded from the participation in provision of
services on the basis of race, religion, sex, age,
national origin, disabilities, AIDS, political affiliation
or beliefs, or sexual preference; and provides assurances
that it will comply with all Federal and local provisions
regarding political and lobbying activity.
o The applicant is a private, non-profit organization
located in or serving Santa Monica.
o The applicant has formal approval of its Board of
Directors to submit a proposal for City support.
o If the project is to be implemented by an outside agency,
the agency meets the basic eligibility requirements for
grantees listed above.
o The project primarily benefits low and moderate
persons by ensuring that at least 75% of its
beneficiaries are of low or moderate income, or
income
direct
o The project primarily benefits low and moderate income
persons by ensuring that at least 51% of the population of
the project area benefited by the project are low and
moderate income persons.
o The project meets federal eligibility definitions for
CDBG-funded projects.
Selection criteria
Each eliqible proiect will be assessed according to the extent to
which:
o the project will result in lonq-term benefit to low and
moderate income residents;
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o the project provides evidence that the proposed program or
project does not duplicate other programs or projects in
the community;
o the proposed funding structure leverages city funds with
non-City funds;
o the project shows long-term potential for a cash return on
the CDBG investment and does not require ongoing CDBG or
government support for maintenance;
o if the project is to be implemented by an outside or-
ganization, the proposal application includes documenta-
tion of current administrative capacity to implement com-
muni ty development proj ects and to sustain the proj ect
operations throughout the life of the project, as well as
experience with similar government-assisted programs;
o the implementing agency presents a program that includes
both administrative procedures and a viable implementation
plan for timely execution of the project;
o if a currently-funded project, the agency requesting fund-
ing fully justifies additional support based on timely
expenditure of currently appropriated funds;
o the project clearly identifies its Santa monica target
population and documents community need:
o the project will effectively outreach and serve minority,
low-income and residents with disabilities and other
groups most in need of services:
o the implementing agency is guided by an active, broad-
based Board of Directors with evidence of providing appro-
priate leadership to the organization;
o the implementing agency proposes a budget that reflects
cost-effective administrative and project activities.
In addition, due to the specific nature of the projects eligible
for funding, additional criteria will be applied as follows:
Housing Rehabilitation Programs
o The proposed program conforms to HUD program performance
standards with an administrative cost cap of 15% of the
total funds requested.
One-time Housing Proiects
o For one-time housing acquisition/rehabilitation or new
construction projects, the total project cost is rea-
sonable and the subsidy request does not exceeding $40,000
per unit.
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o The project is located in the City of Santa Monica.
o The project benefits at least 70% low and moderate income
households.
o The project involves no permanent involuntary tenant
displacement.
III. punding Timeline
Based on federal and local requirements for the Community
Development Program and consistent with the city's FY1991-92
budget process, the following timeline will be used to implement
the funding process:
Community Needs Forums:
Commission On Older Americans
Social Services Commission
Latino Resource organization
commission on the Status of Women
November 21, 1990
November 29, 1990
December 2, 1990
December 12, 1990
Discussions regarding Funding Rationale
with city commissions
December 1990
city Council Public Hearing on
FY91-92 Budget Issues
CDBG Performance Hearing by city council
Council Approval of CD Program
Funding Rationale
January 22, 1991
January 29, 1991
January 29, 1991
"Requests For Proposalsu (RFP) Available
to Public
January 31, 1991
Information Session for
Interested Agencies on RFP
February 14, 1991
Deadline for Submittal of Proposals
March 18, 1991 5pm
Proposals Available to commissions
March 25, 1991
Proposed Community Development Plan
Available for Council, Commissions,
Agencies and Public
April 12, 1991
Community Review Period
April 12 until
April 26, 1991
Transmittal of Supplemental Information
from Community Review to Council
May 10, 1991
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council Approval of CD Plan and CDBG
statement of Objectives
May 28, 1991
RECOMMENDATIONS
city staff recommends that the City Council:
(1) hold the
scheduled public hearing to accept public comment on the
FY1990-91 Community Development Block Grant Program; and (2)
approve the funding rationale as specified in the staff report
and authorize the City Manager to implement the grant funding
process within the timelines specified.
Prepared by: Barbara Stinchfield, CNS Manager
Julie Rusk, Human Services Coordinator
Department of community Development
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Grantee Performance Report
U.S.~tofHouaing
and UrMn o.w.OPIIIWII
Commu!'llty Oew4Opment
BIocIc GIant Program
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a ActiVity Summary. form HUO-4949 2
b Status of Funds - PII11 and Put II. form HUo..a4Q 3
c Low I Mod Beneht Work."..!, Iorm HU~94a 3a
d Slatus of Funda - Part III. form 4949..
e Direct Benefit ActlViC", form HU0-4lM9 5
fActions tCI Affirmauvely Furltl.. Fair Housing, form HUO....lM9 6
g DISplacement. form HU0-4Q49 7
See I-4UO handbook 65102. "Entitlement GranIH Petformallot Report In,lrUCtIOns"101' guldMcl on OOItIp!ltWlg the GPFl
7 Thl. NfIOr1 ala 0 con.....:
I As"slITltltltl by d'I. grin'" 01 the relaDonltllCl of fhe UN of CommUnity Development Block GlInt (COBG) funds ~
(1) Ioc:eJly identified commutllty dewlopment ooJllCli......
(2) the NllIon. Ob)eCtMM wtllch ~n that ut:h COBG a'lIl1d acwIty mUlt "'" __fit low MCI ~. Income p&I'$OI1S, lllCf In the pr;venllon or
ellt11lnatlon 01 slUm. or blight, or meet communI\)' nMdt MvI1g I pal1ICUlat urgency. and
(3) !he Pnmary 0bIectve whICh requ.,.., ItI.IM ItIe agg~ate ..at 60 perc:ent of II COBO funds UJ*IdId QJMg 1M OM. lWO or ttvH c:on~D".
program y..,. tpeClfled by the ~ 1I1ltJ. c>>rtIficallOn 'MI tie lor acGvItie, whIctl tleneftt law 1M modera.. II'IOOIM persons.
b Detalpnons 01
(1) the nltunt ot Il'ICl reasons lor chang.. In 1he grw'l"" progrM' objdYes. and
(2) hOW tM gran.. would change III proa,.-n .. . result 01 fIIexper..lOeI,
c Summary of any commentllWCllwd by 1he gran_ on III PR9M' from ClMztns II III jUriIdCdon
I. '"'.gran.....authorlzed Ofllolal A....ta..cerdIIet thai:
a. ThI, repctt contllnl II ..,. ICIIndld in iIIrM II and 71bOW
b To !he beltot hilI her knowfIdgI and beIief....in iii. report If trueR CiOrNCt.. of lie dIIe In,*" II
c FedIrII ....~ m.. ....... undIr Ihe Cammunlly OevIIopment BIclck GlInt (COBO) PI'OgIWn hu not ..., utilizld to recIuc8 Iutlltanlially the
amount of IoCIIlllMnciaf t4lppOI't far CDrMU'WIr ....Iopment dvi1IeI btlaw fhe IewI of Iuch !'~~ prtor c the ...-t of the most *-ntly completed
CaBO ~ Y'"
Warning: section 1OO1.'T1,..1..ftheUnlled ......e~~ {CIIIIIlnMc.teMdC#IInIItM"""'ure} ....1I.p'''.. UMfoftgolngcertlflcadon. Till.
11 provldH, unontolh.thlnp.lhatwll..... knowInglyandwtlfuUyn\lJ"'orUMea cIoouInIMlorwrhlng oonIaInlnganyfal... ftctIdou., or
fraudulent .ta..m..ltorenfry.ln_YlM...wtthIft....~1Ion o'any.,.,....entoragencyo,....Un.... ........haItbeflned no'mOf" than
$10,000 orlmprtMMcI not...........r-ra,otMd\.
S rJ'l*l""'" MIl Tlleal..,..,....,CIIIiIl ~I$ I ....
John Jal~li, City Manager
J4-~
Retan h' I'8I:Ord for 3 ye..
PreVIOUS edition I' obtoIe.
" 0..
111~
September 28, :g9~
bmHUD.4... 1 {~)
rvf hlndbook 6510 2,
City of Santa Monica
Grantee Performance Report
1989-90 CDBG Entitlement Program
Addendum - HUD Form 4949.1
NARRATIVE
7A. Assessment of the Use of COBG Funds in Relationshlp to the
City's 1989-90 Community Development Obiectives as described
in its final statement.
The city of Santa Mon~ca's Community Development Objectives
for the 1989-90 Program Year were addressed through a range
of projects aimed at providing benefit to the community's
low and moderate-income residents. The following describes
the use of CDBG entitlement funds expended during Fiscal
Year 1989-90. 100% of these expendi tures supported
activities which meet the national objective of primarily
benefiting low and moderate-income persons.
Objective: To maintain and improve affordable housing
opportunities for low and moderate income
persons.
Forty-three (43%) of the program funds were expended for
housing projects and programs funded in response to stated
housing needs and objectives to maintain and expand the
housing stock affordable to low and moderate-income
residents.
- 1 -
During 1989-90 there were two major components of the City's
housing improvement efforts: rehabi1i tation of indl.vidual
homes (both single-family and mUlti-family), and acquisition
of sites and/or acquisition and rehabilitation of apartment
buildings occupied by low/moderate-income tenants.
A. The City's Residential Rehabilitation activities included
the eighth year of a housing rehabilitation grant
program, implemented this year by Neighborhood Resource
and Development Corporation.
Through this program, small grants were provided to
lower-income tenants and homeowners in the pica
Neighborhood area. This area consists of census tracts
7017.02, 7018.01 and 7018.02 and contains the largest
percentage of lower/moderate-income and minority
residents in the City. In this past year 83
low/moderate-income households were provided grants for
minor improvements and repairs. Of these, 100% were low
income, 64% were very low-income, 33% were minority
families and 73t female headed households.
Additionally, the City implemented a Residential
Accessibility Project, a citywide program to assist Santa
Monica residents with minor accessibility improvements.
The program assisted the need of residents with mobility
impairments around the home. Of the low/moderate-income
households assisted in this program, 100% were lower
- 2 -
income, 96% were very low-income households and 22% were
minority families and 80% were female headed households.
B. Expansion of the affordable housing stock in Santa Monica
was facilitated in 1989-90 primarily by community
Corporation of Santa monica (CCSM), a local non-profit
housing development corporation. The primary target area
for the housing activities is the Pico Neighborhood area.
CCSM worked closely with the pico Neighborhood
Association in proposing the use of CDBG funds, set aSlde
as the pi co Neighborhood Housing Trust. Two projects are
pending and will be completed in FYI990-91, they are:
1952-56 Frank street (5 units) and 2423-33 Virginia
Avenue (12 units) and will benefit 100% low and
moderate-income households.
The City and CCSM continue to work cooperatively in the
development of housing program and identification of
potential sites for acquisition by CCSM.
Objective: to provide essential community services to
residents most in need of these services.
Twenty percent (20%) of program funds expended provided
resources to programs designed to ensure the provision of
important community services to those residents most in
need. They also promote selt-sufficiency and provide
opportunities for members of the community to better
influence decisions that affect their personal lives.
These activities emphasized equal opportunity and
- J -
affirmative action to minorities, disabled individuals,
and female heads-of-household. In FY89, two programs
were funded with COBG monies in support of this
objective. programs included:
( 1) A Youth Employment Program implemented by the
Catholic Youth Organization (eyo) which
provides job counseling and referrals to youth
ages 14 and 15, and provided employment
training in non-profit worksites and
coordination of the placement of local youth in
unsubsidized jobs;
(2) The Low Income and Elderly United-Community
Assistance project (LIEU-CAP) which supported a
variety of direct social services provided to
lower-income Pico Neighborhood area residents
including advocacy and/or referral services fgr
welfare, employment, legal, housing and
immigration, An emergency food and clothing
program is also operated by the agency.
Objective: To stabilize and enhance low and moderate
income neighborhoods thorough neighborhood
revitalization and other community
development efforts.
Thirty-seven percent (37\) of the program funds expended
were for community and neighborhood improvement projects.
The continuation of the Public Works Assessment
Assistance Program is an activity which supports
- 4 -
neighborhood revitalization efforts through public works
improvements in low and moderate-income neighborhoods.
This program assisted 19 lower/moderate income homeowners
to withstand the cost of property assessments for publ~c
works ~mprovements in their neighborhoods.
Substantial progress was made in 1989-90 to provide a
multi-service center for social services in Santa Monica.
The project, which was started in May 1988, intended to
create more stable, low-cost space where these resources
could be shared by participating agencies was completed
in January 1990. The center's two principle tenants WISE
Senior Services and Senior Health and Peer Counseling
assumed occupancy in June and July 1990, respectively.
7b. The Nature of and Reasons for Chanqes in proqram Objectives.
There were no changes made to the City's Community
Development Objectives during 1989-90. Proposed activities
as submitted in the City's Final statement of Objectives
were carried out as planned.
7c. Summary of Citizen Comments received durinq the Reportinq
Period.
The City co-sponsored with the social services Commission a
Community Development Needs Workshop in December 1988.
Approximately twenty-five (25) individuals participated and
provided input into the program planning process for FY89.
- 5 -
In January 1990 the City Council held a COBG Performance
Assessment hearing inviting residents to comment on the
recent accomplishments of the 1988-89 Community Development
program. Two speakers presented favorable comments on the
various projects funded.
In May 1990 the City distributed approximately one-hundred
(100) 1990-91 proposed Community Development Plans citywide.
These plans solicited input from citizens to the City on the
proposed FY90-9l Community Development Program. Also, 1n
May the City held one (1) public hearing on the proposed
FY90-91 Community Development program. A total of twenty-
eight (28) persons addressed the City Council and provided
input in the review of the proposed program. The comments
were generally in support of the proposed program.
7d. Summary of citizen Comments received on the Grantee
Performance Report (GPR) prior to submittal to HUD.
During the seven day period for community review and comment
on the 1989-90 GPR the City received two inquiries for
copies of the report. No comments written or otherwise were
submitted to City staff concerning the report.
RE:sh:gpr
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Rehabilitation Activities
u.s.~torHouaj"8
and UrbanDwebpment
Convnuntly O.~
8Ioc:k Gllllt p~
'"
,r
OMS Appn:lval No 2506-00n IIXP 313' .~1
~UCiIC .::!ellQrung Burden lor 11'11' C04IKOan ot IlIfoImallO/'l is "11~ Il:I 1Ve"91 .. noun per /'&SpOilS.. ,I'IdUdlIl9 Itl. am. fllf' re_~ IIISln.iCllOns saarc...,-
IIIg IXl11lllg dall. SOl.Il'CIt. QalMmg ItICllMlll1Ullll9 ltlI da.. needld. and campj.ang IIld I'8V1eWIng the COIIeca011 ot Intormaaon Sel'id commenll regardIng
:flll burden estimate or V1Y oltllf' aped ot II'Ils co,,;.;,w,, of IIltarmuan Including sugglnon. to!' reducing ltIll burden to ltlI Repons Management Officer
Cffice ot InfomlaDan PoIlCI4IS and Systllml. U S O.~t at HClJIlIlq and Ultan O"....lapn'\.nt WastllnglDn 0 C ~tQ-3600 ana tQ 1t\e CffiC8 ot
Managemenl and Budget. ~ap~~ ~n ~l'Orea (25QS.OO77) Wasnlngton 0 C 20503
_llIGt_ at.. ~ . p_~..
C.l.t"( of sar.t-: B-a9-MC-06-o~23i=rom 7/1/39 T96/5:'.
Single FamIly MultHllnily
AcdYltl.. Acllvl~
(On. Unit Structur... (Two or Mor. Unit Structur...
Stiffing
1 Number of slatt yurs
Activity O"lv~ eo...:
2. Acll\lll'y dill""'" coatlremalllOUl.CII
a staff calli
b alher dItWCt cosll
3. ActIvny dllI~ COIllrom COBG luncla
a. staff calli
b alher dnCl calts
Unl" RllhuilUated:
..
5. UnItI compl.-d
nm.:
e. A
Obllgltlona:
7. Amount obllQlZeG from .. SOU~
I COBG fundi obllgatlld
b olher publll; lFedMl. I..... local) fwIdI obIig-.cl
c pnv_ tuncII ObIiplilCl
d unltquldaSed obIIplionl It Iftd of ..,..
Expendl'."':
I. Amount expltftCllclln:m .. IOUR*
I COBG lunds ~
b 0'" public (F..... _. IomI) ... e~
~ priw. Nnda ~
Alliin ~. recara lor 3 yen
3 . 6
F1"E saJI ~
3
-
=-e S'.a~ ~.atS
S Fl1.1ii8 $ 68,046
S S 65,428
79,Qf1R
\ s R 1. 1 fl4 S 66,407
I' S
"7~.ilQR 63.428
46 37 iJI'oll
UnI. 37 Unlll
46
WMIII w_
1163,136
1133,474
s
S 131,835
1 132
s
s
s
S 1639
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131,835
S
1F.l.132
s
s
,
2,004
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IomI HU 1).oI1ot1. 21 I' ~ag,
'" Z. CFR \Wl $70 INl MnOtloclII. i51 0 a
Grantee Performance Repan
Status of Funds
Parts I and II
U.s. DlplrtmentofHoualng
end Urban OeftIopmenl
CommUl'llty Oevop/Mnt
BIcIca GrailI Progrul
......
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i
i B-3 9 - "'~ c - oJ 6 - 'J :i 2 ~Fl'Qm -;; 1 ! S 9 To 6
COBa Fundi
OMS Approval No 2506-00n lexp 31319:)\
p.Q1 CoY_
:l.:'--i ::.f .sa.r~a ~-.c!l~ca
Patti SummlryofRMourcellnd EllpendUur..
1 Unexpetldecl COBG lunda II end ot IlI'8V1OU, reporting penod
I
I
I $;::. -:' ":l a.....
; ....' I..... J ....
2. Adcllllonal COSG funds re<:8tveG
a Enallemenl Granl (HUO-7082, Ilnl lRl)
b Sullllu, from Urban FWnew. / NOP SetlIemenI {HU0-7082, I.,,. fOb)
,
~93,637
s
c Lo.na O~ under Sec:lion 10e
s"
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d Progl'lllllnClOl'l'lll f9CIIWd dumg !he progrMl )'S. {U .hown In Statui 01 Fundi Part III column t)
$12:':;'
. Rnlm of granl fundi
'J
3, Total COBG fund. IV8l1ab1e lor UN dunng lhlIl'89QI'1Ing penod <Ium of Iinell lhru 21)
$1,064,733
4. Total COSO fundi IXpan<*i dunng WI ntporllng penod
a Amount lhown on ~V11y Sumnwy forml, c04umn g
'916,205
b CDBG funda uMCl far Section 108 PQmentl
'0
5. Unllq)end8d balMCI 01 COBG fundi at Ihe and Of 11'1.. rapor'lII'Ig penoc:I (line 3 m1null........1flCI 4b)
'148,323
Partll' Overlll Program Benefit to Lowlnd ModerltllncomeP".on.
A. Low/Mod Benetlt DurlnQthla Reporting "-riod
.. a Total CDBG MIdIaxpandld (from ~1'IiI 4a 8bove), Ixcepl: for See 10a payments
b L...: PlamInQ Ind llfoglW?1 adml'llatrallc1n C:Olta (at Ihoiwn In AclMty Summary forml. column ;)
I '9 16 ~,,-
I ,L...)':)
,
.,
: 166 222
, '
e Net elql8nd11urel aull!8Ct to progrwn Ileneftt cM:ulaion (line 6a tnInul NI'IiI 6b)
7 EJcpencitlns benefitting law and rnodMa. InCOI'I1I penonl (n Ihown n LawIMod Benetit WotkIh_t
Part IV)
,
749,983
'749 , 9'33
.. PIIWftt beneM to law and modIfaIa ncome penanl (1I1'1i1 7 _ a percenl af ~.. Ie)
100
""
c '
~ ;...;7....;:::......~ r;.
. Progrwn )'ear(I) co""'" n ...bIon Py ~ py _ PY_
B. Low/Mod .....ror...V..,c.aftOlltloM (GDIII,....anlylfaerdflcatlol'l...oct......on.y.r)
10.a CumulafW net ~ IUbjecI tIO progrMl benefiI calculation Yea r 1 0 f 2 yea r '7 4 9 , 9 8 3
b CumulalNe.JlIMI'MftnI benetalng law and ~ IflCOI'M penone $7 4 9 , 9 8 3
c Pert:ent: cum..... baMIII to law and modarUa ncame petIGfll (I.. lOb - . petCItIt of Ine 1(8) I 1 0 0 ""
bmHUD.......3 (4-U}
AI.n hi ~ for 3 y..-. !'If 2. CFR pan 570 and I'IandbOok 6510 2
PI'IVIOUI acillOna ant oOaoIete
T"
Grantee Performance Report
Low I Mod BenefltWorksheet
u.a. OI........,tof.........
IftdUtMn 0.... aplMftt
~ o.,.li:IpIMI'It
Block a..nt Program
'-'-1Ia..-c: l ty :::: Sa:l ta Aonl Cd I~a~lc -0 6 -0 5 2 9
',rt I' Direct ax,.ndltur.. for tlM Aoq".eltla". ConetrucUan or Reft'lIl1netlon at Pra""1 fOf Ha"eln,
I : 'lIo.atlRl I I
I : \III.>> lie I TolII ' Mu
ACIl'tlty ! AI;Ilvity NMle . 0CICl.IIlIM I =-t lCIw I mod
, tlr '-""oIl C*It
NlMnller : I tlOUHftolcle I
, ; II : cd.
COBG
ItIere of
CIaIt
~
Ot.e ~ No 2!5()S.(l(I77 ('11l :1I3To9O)
, ,.... c-.t
I
I Rom 7 / 1 ,1 a ? To c..':3 J / 0J
~I.~....i
I1Il1ll lnil',
I~
iii .,
LawIlTIOd
c::redlt 11'II.
~
pra:I
lu. 0' DfNat Ea,endUur.. I c
I
Pwtl: CDIG~u.d OnlWtar""endo-t..cl.MMltlnt"~ CeMlructIonOf,.......atlgnolPNpertfIDtHouelnl
I .. at .".
i in pnlVWft TM IiIMrl
Achily Numoer 1 AclNitr ,.... 1CI lie ~ lhI.
1 NIIN of Plaerwn AIaia.. oa:Ypied ,....,. pet1ad
Ilr IOiIIro'InCld
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credit ....
~ng penod
.
.........o.rta.dCae.
o
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.
749,983
htIlV: T.... ""1 lied ....lItfNIII hit.........
.
749,963
AeTlin "'. ~ for 3 yMn
PNviauI ecHon it ...
lam H UD"".'.3. (...}
rei 2. CFA '*' 570 Ind ~~ 6510 2
~
Grantee Performance Repon
Status of Funds
Part III
u.s. 0.,.-. tUllel\tof~
1M UriIM OIl "'plMftt
eommu"''Y ~
BIodI. GrMt Pn9Mt
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0t.8 Appro..,. No 25Q8.-00n (txp 31'311901
: an.. '*"'-' 1"_ c-.aI
!
B-89-06-0529 ,F~7!:39
To ':> i ~ - .
C~ty of Santa ~an~ca
PNgrul i_~"..ofL.l.un.SuIII"-U
~
Number
.
b
Red ; At\o;IljIj l.t.mp !
IlJS~! no i SYm ;
.~I FuncI i .
; I d I .
Pnl9'l/TIln~
R_*
AcvvIty NMIe and Nan 01 Income
1203
~epaynent earnest funds ~nclud~ng ~nterest X
1136
?r~or year re~ab~l~tat~on loan
Repayment ~nclud~ng ~nterest
68
Re..n !hi, ,.;:ord for 3 Y'"
Pr.vIau. edllOn .. 0....
1'91 of1 ~
I
, "~~;r\~ _" :5~~1..lT- !S 1204
bmHUD..t..t.4(4-88)
ref 2. CFR _ 570 MCI handbooll65tO 2
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