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SR-10-A (16) CCS: HS: BS:J R:f: share\strepts/cd98rep.Jj City Council Meetmg. June 24, 1997 ();vdrad5:1f;: h7Z1 & 723 / / & /24) ~/Z'i. &7 2h/ IP727/ b12.lj.J 6730/ &73/ CC5 lOA J '1t1~ .~~ .. JUN 2 ,. 1997 Santa MOnica, California TO Mayor and City Council FROM' City Staff SUBJECT. Request to Hold a Public Heanng and Approve the Final Proposed Three-Year Community Development Plan and Cultural/Arts Organizational Support Grant Program Plan for Fiscal Year 1997-98 through FY 1999-2000 In Conjunction with the City's FY 1997-98 Proposed Budget INTRODUCTION ThiS report requests that the City Council hold a public hearing and adopt the attached documents. 1) approving the Fmal Proposed Three-Year Community Development (CD) Plan (Attachment I) and Cultural/Arts OrganizatIOnal Support Grant Program Plan (Attachment II) for FY 1997-98 through FY 1999-2000, 2) authOriZing the City Manager to negotiate and execute contracts With organizations approved for funding through these plans, 3) authOriZing the submittal of all documents reqUired to receive the City's annual Community Development Block Grant (CDBG) and HOME entitlement grant funds to the U.S. Department of HOUSing and Urban Development (HUD), and 4) approvmg the resolution (Attachment III) urgmg the State of California to enact welfare reform legislation which IS responsive to the needs of Santa MOnica reSidents BACKGROUND On May 12, 1997, draft versIons of the Proposed Three-Year CD Plan and Cultural/Arts Organizational Support Grant Program Plan were transmitted to the City CounCil and made available to the public for a 30-day community review penod ending June 10, 1997. Both documents detail speCifiC fundmg recommendations to a comprehenSive array of communlty- 1 lOA JUN 2 .. 1997 based organizations and programs In support of the City's FY 1997-98 Proposed Budget Funding recommendations established In these reports were gUided by the Fundmg Strategy adopted by the City Council on January 21, 1997. The Fundmg Strategy proVided the framework for Issuing a competitive Request for Proposals (RFP) In February of 1997 to address community and cultural development needs In Santa MOnica Proposals were reviewed by City staff, City Commissions, and outside "readers" to ensure complIance with Council-approved minimum eligibility requirements and selectIon criteria established In the Funding Strategy ThiS Included a review for key factors such as community need, effective administrative, program, and fiscal accountability, and the ability to leverage fundmg from other sources. Notice of the availability of both draft reports was made through The Outlook and copies of the full reports were made available to Interested City CommIssions and through the City's Webslte, the Main Library, the Ken Edwards Center, and at CIty Hall. All applicants were sent indivIdual letters notifYing them of the proposed funding recommendations and meetmgs were held With organizations and indiViduals who requested them CopIes of all letters received dUring the 30-day community review period have been transmitted to the City Council ThirtY-SIx (36) letters were received for the Proposed Three-Year CD Plan and 15 for the Cultural/Arts Organizational Support Grant Program Plan. DISCUSSION The total recommended FY 1997-98 funding level established In the Final Proposed Three-Year CD Plan (Attachment I) IS $7,497,349 and $173,962 for the Proposed Cultural/Arts 2 Organizational Support Grant Program (Attachment 11). Each plan describes each organization and program proposed for funding mcludmg the activities and outcomes to be accomplished In FY 1997-98, the fundmg sources to be used, and any special funding conditIOns or requirements to be met. Since the I ssuance of the draft reports on May 12, 1997, fundmg recommendations established In the Proposed Cultural/Arts OrganizatIOnal Support Grant Program Plan have been refined as follows ~ Recommended funding for the Santa MOnica Historical Society Museum IS amended to mclude an additional $10,000 annually In special project support, contmgent upon grant funding conditions as described m the attached Final Proposed Cultural/Arts Organizational Support Grant Program Plan. Changes to the Proposed Three-Year CD Plan Include ~ The Boys and Girls Club of Santa Monica IS recommended for funding In the amount of $38,831 to operate a Skatepark program as part of the City's CD Program (see page 52 of the Proposed CD Plan). ~ Two providers have been Identified for the Citywide Youth Employment and Tralnmg Program (CYETP) and John MUIr Elementary School-Linked Program (see pages 52 and 56 respectively of the Proposed CD Plan). ~ The funding recommendation for the Amerrcan Red Cross HIV/AIDS Education and Tramlng Program was Inadvertently omitted (see pages 70 of the Proposed CD Plan) Fundmg recommendations established m these plans will serve as a blueprint for continued funding over a three-year period, FY 1997-98 through FY 1999-2000. Once approved, funding IS available beginning July 1, 1997 through June 30, 1998 and may be renewed an additional two years contingent upon available funding, effective program performance and City Council approval 3 A contract will be executed with each organization approved for funding and City staff will work closely with organizations to promote quality serVices, ensure contract compliance, advise agency staff on program, administrative and fiscal matters, and provide assIstance regarding City requirements, polley directions and processes Organizations funded by the City are responsible for complYing with all terms and conditions of their contract with the City, requesting assistance when needed, IdentifYing areas of concern to City staff, and keeping the City Informed of their program activity and needs of the commumty A key concern Identified In the Proposed CD Plan IS the Impacts of pending welfare changes In Santa MOnica The Callforma State legislature and Governor's Office are currently formulating legislation creating poliCies and programs to Implement the new federal welfare mandates. Attached for City Council review and approval IS a resolution (Attachment III) written by the Los Angeles County Department of PubliC SOCial Services (DPSS). DPSS IS requesting that Cities In Los Angeles County Jom together to meet the challenges posed by welfare reform by adopting the attached resolution, which Incorporates basIc principals and priorities deemed necessary for the successful Implementation of welfare reform by the State of California The Cities of Los Angeles, Long Beach, Carson, and Pasadena have already adopted the attached resolution City staff Will continue to closely momtor thiS legislation and the outcomes of welfare changes In Santa MOnica. BUDGET/FISCAL IMPACT A total of $7,497,349 IS recommended for FY 1997-98 In the Final Proposed Three-Year CD Plan and $173,962 In the Proposed Cultural/Arts Organizational Support Grant Program Plan Each report provides a detail of the speCifiC funding sources to the used The City's General 4 Fund represents the majority of funding to these programs. Any General Fund Increase proposed In these plans IS supported from the Department of Community and Cultural Services' overall "maintenance of effort" budget and no new General Fund contributions are needed All funding recommendations established In the Proposed Three-Year CD Plan and Cultural/Arts Organizational Support Program Grant Plan are reflected In the City'S FY 1997-98 Proposed Budget. RECOMMENDA TION ThiS report requests that the City Council hold a public hearing and adopt the attached documents: 1} approving the Fmal Proposed Three-Year Community Development (CD) Plan and Cultural/Arts Organizational Support Grant Program Plan for FY 1997-98 through FY 1999- 2000, 2} authOriZing the City Manager to negotiate and execute contracts With organizations approved for funding through these plans; 3) authOriZing the submittal of all documents reqUired to receive the City's annual Community Development Block Grant (CDBGI and HOME entitlement grant funds to the U.S. Department of HOUSing and Urban Development (HUDI; and 4) approving the resolution urging the State of Callforma to enact welfare reform legislation which IS responsive to the needs of Santa Momca reSidents Prepared By' Barbara Stinchfield, Director Julie Rusk, Human Services Manager Marla LUisa de Herrera, Cultural Affairs Administrator Department of Community and Cultural Services Attachment I City of Santa Momca Proposed Three-Year Community Development Plan (FY 1997-98 through FY 1999-2000) City of Santa MOnica Proposed Three-Year Cultural/Arts Organization Support Grant Program Plan (FY 1997-98 through FY 1999-2000) Resolution of the City CounCil of the City of Santa Monica Urging the State Legislature and the Governor to Enact Welfare Reform Legislation which IS ResponSive to the Needs of the ReSidents of the City of Santa Monica Attachment II Attachment III 5 RESOLUTION NUMBER 9158 ICCS) (City Council Senes) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA URGING THE STATE LEGISLATURE AND THE GOVERNOR TO ENACT WELFARE REFORM LEGISLATION WHICH IS RESPONSIVE TO THE NEEDS OF THE RESIDENTS OF THE CITY OF SANTA MONICA WHEREAS, the Personal Responsibility and Work Opportumty Resolution Act was signed mto law on August 22, 1996, and WHEREAS, Implementation of thiS federal legislation Will have a profound Impact on the residents of Los Angeles County and of Santa Momca; and WHEREAS, the State Legislature and the Governor have wlde-rangmg discretion to determme how California Will Implement thiS legislation, NOW, THEREFORE THE CITY COUNCIL FOR THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS Section 1 The City Council urges the Legislature and the Governor to enact welfare reform legislation which responds to the needs of the residents of Los Angeles County and Includes the follOWing baSIC pnnclples 1 Creation of a state-funded safety net for elderly/disabled legal Immigrants who lose Supplemental Secunty Income/State Supplementary Payments {SSI/SSPI. 2 Mamtenance or expansIOn of the current level of state fundmg In the welfare system. 3 Establishment of a stateWIde General ASSistance program which Includes substantial state fundmg and state-determmed benefit levels and eligibility crltena. 4 Assurance that any work requirements or time limits m the State's Temporary ASSistance for Needy Families (T ANF) program truly promote self-sufficiency through employment by taking IOta account unemployment rates, job opportumtles, disabIlities, and the availability and fundmg of quality child care, training and other necessary services 5 Separation of eligibility for In-Home Supportive Services (IHSSI from SSI/SSP eligibility so that elderly and dIsabled legal Immigrants who lose SSI/SSP Will not also lose IHSS. 6 Exemption of parents with a child under age one from T ANF work requirements, and assurance that other T ANF recipients have access to quality, safe, reliable, and age- appropnate child care. 7 Assurance that low Income working families Will contmue to receive child care Subsidies to help thelT, tranSition from and stay off of T ANF Section 2 The City Clerk shall certIfy to the adoption of thiS Resolution, and thenceforth and thereafter the same shall be In full force and effect. APPROVED AS TO FORM: i h ')- ~ II _f (. if J" ' . " /J. -r ..: . ~.-J~ _ __ ~ ~'-(--"",,"J ...\ ~ _/.,.T"";.,,(...J U-," Marsha Jones Moutne City Attorney f share1cdprgmireso wlfr Adopted and approved this 24th of June 1997 ~~- Pt 0 'ConDor. Mayor L Mana M Stewart. CIty Clerk of the CIty of Santa MOllIca. do hereby certIfy that the foregomg ResolutIon 9158(CCS) was duly adopted at a meetmg of the CIty Counct! held on the 24th of June. 1997 by the followmg vote Ayes CouncIlmembers Ebner, Femstem. Genser. Greenberg, Mayor Pro Tern Holbrook. Mayor O'Connor. Rosenstem ~oes CouncIlmembers None Abstam Councllmembers None Absent CouncIlmembers None ATTEST- ~ ~,,;~ f--- L \.l..lC!-I.L'.r_ ~._'~~Il~' - . Mana M Stewart, Clty''Clerk ... S:;., t . ... ~ ~ ~ , . ... , :::-::: i~ " ..: ~ ) ~ ~ '" . . , P ~l i:. ;j" " --:'" CITY OF SANTA MONICA , ,~ ,~' " ~, , ... , ~ ~ , -:- l-:- -:-- , , . . .... ~ .. ~ >>' , ...- .-.< ...~ -.'. .. ...:'^ ,.,.f:" :% 'U:'~ * . ~ ~ ... :....s: *' ~ , ,:=' _: ..=- ~(o ",," ~.~ iJ.K' -' V..., , ::. ":- "0. "" ~!, ~ 'V ... " , -:-. , , ~, -:: ..: , >>. J' ,)'i:':' ':- ~ '" . , , , ~ ~' ...;: $" .. , I'''' ..:: .... 1.. :- .. J-:- . ..:: ~ .. :- , . . Final~~,Pr9posed Three.. Year Commuhity D~velopment Plan ...".: 1:" -:,~. .. ...... ~... .. ... , , ,....: (FY 1~997..98 through FY 1999-2000) '^ , " , , ~ June 1997 .. ........ , ~" , '" -;.-. .. ....... ,~ ' . >>:' ~ ""...... .. w ,.:. , ; -..:-... ~, " ~ HUMAN SERVICES DIVISION ' ,f (.o~" ~~ .... ..' ~ COplmunity & Gultural Services Department 1685 Main Street, Room 212. Santa Monica, Califo('nia~9.0401 : T9J~~hone.(~101 458.8701 fAX (3101458-3380 'TOO (310l458~B696 , ... f .. e , '" ~ :.0... n' i ' · ......,., .~ ~ J ~ '-:-- ~... :-' .::: ~ , , , ,~ ~ TABLE OF CONTENTS PAGE INTRODUCTION . . . . . . . . 1 THE SERVICE DELIVERY SYSTEM AND WELFARE CHANGES . ...... .2 THE FUNDING PROCESS ... ..4 THE PROPOSED FUNDING PICTURE . . . . . . .... .. 4 FUNDING RECOMMENDATIONS ....... . . . . . . . . . . . . . . . . . . . . 5 CHILDREN, TEENS, AND FAMILY SERVICES .......... . . . . .. . 6 COMMUNITY AND NEIGHBORHOOD SERVICES. . . . . . . . . . . . .. . 7 DISABILITY SERVICES .......... .. . . . . . . . . . . . . . . . . . . . 7 HOMELESS SERVICES. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . 8 HOUSING DEVELOPMENT ...... . . . . " ....... ......... 9 SENIOR SERVICES ........... . . .. .. .. .. 10 ATTACHMENT I . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 U.S. Department of Housing and Urban Development Proposed FY 1997-98 Action Plan ATTACHMENT II . . . . . . . . . . . .. . . . . . . . . . . . . . . . 38 Wntten Comments Received DUring the 30-Day Community Review Period ATTACHMENT III . . . . . . . . . .. . . . . . . . . . . . .. 41 MInimum EligibIlity ReqUIrements and Selection Criteria ATTACHMENT IV . .......... .. . . . . . . . . . . . . .. .......... 45 Overview of Contributing Funding Sources ATTACHMENT V . . . . . . . . . . .. ..... . 48 FY 1 997-98 Proposed Funding Recommendations by Organization and Program ATTACHMENT VI .......... . . . . . Overview of Homeless Continuum of Care Funding Since FY 1993-94 . .92 FINAL PROPOSED THREE-YEAR COMMUNITY DEVELOPMENT PLAN (FY 1997-98 through FY 1999-2000) INTRODUCTION The City's Human Services DIvIsion collaborates with public and private organizations to Improve the quality of life for Santa MOnica residents including children, teens, famIlies, persons wIth dIsabIlitIes, semors, and persons who are low-income and homeless. Towards this end, the DIVISion provides evaluation, research and planning related to human and community servIce needs, responds to those needs through direct service provISion or through contracts with community agencies, and partners with public and private agencies community wide. One mechanism for addressing needs In Santa MOnica IS funding through the CIty's Community Development (CD) Program. This report sets forth the speCifiC CD Program funding recommendations, goals and objectives for a three-year penod beginning In Fiscal Year (FY) 1997-98 These recommendations are consistent With the philosophies and recommendations established In eXisting City polrcy documents Including the five-year Consolidated Plan (1995-2000), the Ten-Year Youth Action Plan (1990-2000), the Child Care Master Plan (1991), the Task Force on Homelessness. A Call to Action (1991) Report, and through Input from relevant City Commissions including the CommIssion on Older Americans, Commission on the Status of Women, Housing Commission, and SOCial Services Commission The 1994 PubliC Safety Initiative (MUniCipal Code Section 2.69.010) further prOVides additional criteria for funding homeless programs. ThiS report also transmits the proposed One-Year Action Plan reqUired by the U S. Department of Housing and Urban Development (Attachment I). ThiS One-Year Action Plan prOVIdes recommendatIons for allocating all federal Community Development Block Grant (CDBG) and HOME funds. Once approved, funding through the CD Program IS available beginning July 1, 1997 through June 3D, 1998 and may be renewed an addItIOnal two years (FY 1998-99 through FY 1999-2000) contingent upon available funding, effective program performance and City CounCil approval. By prOViding stable funding over thiS three- year penod, programs are more able to focus on continuous service delivery and program development. Community Input plays an Important role In the planning and Implementation of the CD Program. Comments were inVited dunng a 30-day community review penod ending June 10, 1997 Notice of the availability of thiS report was made through The Outlook and copies of the full report were made avaIlable to Interested City Commissions and through the City's Webslte, the Main Library, the Ken Edwards Center, and at City Hall. All applicants were sent mdlvldualletters notifYing them of the proposed funding 1 recommendatIons and meetIngs were held wIth organrzatlons and IndIviduals who requested them Thirty-sIx letters were receIved dunng this 30-day communrty review penod and are listed In Attachment II. Additional public comment IS invited at the City Council public hearing held on June 24, 1997 at 6:30 pm In the CIty Council Chambers, 1685 Main Street, 2nd floor. THE SERVICE DELIVERY SYSTEM AND WELFARE CHANGES The human service system IS In a continual state of development. ThIS mcludes the number of individuals who need human serVices, the number of individuals the system can afford to serve, the types of services to be provided, the degree to whIch services are provided, and the characteristics of individuals who are to be targeted. These changes are Influenced by the economic climate of the country, state and region, the availability of affordable hOUSing and Jobs In the community, the availabIlity of funding from government (federal, state and local) and private sources, SOCial trends affecting the family, and trends In human servIce prOVIsion, One change Impacting how CItIes address human servIces IS the ImplementatIon of the Federal "Personal ResponSibility and Work Opportunity ReconCIliation Act of 1996", more commonly known as "welfare reform". ThiS legislation ends the current federal guarantee of assistance for eligible needy families and shifts control of programs to the state The California State legislature and Governor's Office are currently formulating legislation creatmg poliCIes and programs to operate welfare reform wlthm the Federal gUidelines In addition, there have been diSCUSSions of further changes at the Federal level. At present, highlights of the Federal and proposed State changes Include: ~ Families Will be limited to five years on assistance In a lifetime; states can set shorter tIme lImIts ~ Mandates that counties prOVide General ASSistance (commonly known as General Relief' Will be eliminated. ~ ReCipients must work after 24 months on aid and may be reqUired to work sooner. .. There is no guarantee of suffiCient quality child care for mandatory work/training requirements. ~ Most reCipients between the ages of 1 8 and 50 Will be limited to 3 months of Food Stamps. ~ A majority of legal Immigrants currently receiving Food Stamps and SSI are expected to lose their benefits by September of 1997. ~ States may opt to terminate legal Immigrants from AFDC and Medl-Cal. ~ Undocumented ImmIgrants are ineligible for any Federal public benefit, except emergency medIcal, ImmUniZatIOn, testing and treatment of commUnicable 2 diseases, and non-cash disaster services The following table provides the number of persons In Santa Monica currently receiving public assistance (based on 1996 data from the Los Angeles County Department of Public Services): - .--- .---.- - - -.-- - - LC'o;:d Il1uniHrallts Total Numb,"r of Pot.mtiidly R,,(:irJients in Smltil IlIIpilC:t(~d Public: As~isl&1nr.u Pronrarn Monic.) fuf the towl) . - . . - . - .._____ II AFDC, Food Stamps, Medl-Cal 1,967 225 Medl-Cal Only 2,433 550 Food Stamps w /0 AFDC 840 125 IHSS, Medl-Cal 80 29 SSI, Medl-Cal, IHSS 635 229 SSI, Medl-Cal 2,230 439 General Assistance 530 NA TOTAL (unduplicated) 8,715 1,597 According to the Los Angeles County Department of Public SocIal Services (DPSS), potential state changes to AFDC, now called Temporary Assistance to Needy FamIlies (TANF), Will result In an estimated 170,000 Los Angeles County residents and 1,967 Santa Monica residents losing cash assistance by January 1, 2000. State work requirements would require 252,000 Los Angeles County residents and approximately 2,497 Santa MOnica residents to Initiate work activity by January, 1 998 An estimated 768 Santa MOnica elderly and disabled legal Immigrants are expected to lose their 551 and State Supplemental Payments (SSP) benefits and 229 would lose In-Home Supportive Services (IHSS) which currently enable them to remain safely In their homes and aVOId costly Institutional care. Although funding recommendatIons set forth In the plan do not propose that the City assume Federal, State or County program responsibilities, they do seek to strengthen the effectiveness of human services provided to people In Santa MOnica In light of these changes. Many of the new funding Initiatives proposed and descnbed In subsequent sections of thiS report seek to link City-funded supportive services (including case management and child care assistance) With affordable hOUSing and employment In order to faCIlitate a transition from welfare to work and to ensure long- term economic self-sufficIency of those targeted for services 3 THE FUNDING PROCESS In November of 1996, a survey was dlstnbuted to over 1,000 Commission members, community groups, and organizations soliciting mput on fundmg pnontles for the three- year funding cycle beginning In FY 1997-98. On January 21, 1997, the City Council held a public heanng and approved the Funding Strategy providing the basIs for developing recommendations In this plan. Implementation of the Funding Strategy resulted In a new Request for Proposal (RFP) process. In February of 1997, the City's Request for Proposal (RFP) was released to a mailing list of several hundred organizations. City staff held two RFP Workshops to provide potential applicants With an onentatlon to the City's policy directions and funding pnontles. A total of 11 5 potential applicants attended these workshops. A total of 73 proposals were submitted exceeding the available FY 1997-98 budget by $1.4 million. Proposals were reviewed by City staff and over 20 Commission members and outside readers from other nelghbonng commumtles to assess how well they met the Minimum Eligibility Requirements and Selection Cntena adopted by the City Council With the Funding Strategy (see Attachment III). This review considered the degree to which proposed programs: ... are Comprehensive and Outcome-Driven to address needs In a holistiC manner to Increase pOSitive and lasting outcomes for program participants while redUCing the future demand for services ... foster Independence and Self-Sufficiency to encourage program participants to be Independent and self-reliant by involVing them as partners In deCISion-making, developing their problem-solving skills and respecting their personal values and chOIces. ... are Coordinated and Collaborative to ensure an effectIve delivery of services. ... provide a Cost-Effective budget allocating no more than 20% of the total program budget for administrative costs that have program benefit ... maintain a Diverse Funding Base leveragmg funds from non-City sources to strengthen and contmue developing the program. THE PROPOSED FUNDING PICTURE The total recommended FY 1997-98 CD Program budget IS $7.497,349 The major funding sources and their percentage contnbutlng to the proposed FY 1997-98 CD Program are depicted In the chart below 4 An explanation of all funding sources contrlbutmg to the proposed FY 1997-98 CD Program, including a comparison to FY 1996-97 funding levels, IS provided In Attachment IV Genlll'lll Fund 61.2% ~, LA. County AM Fund. 09% .' Proposition A Fun. 19% -....:- ... "........ :- -=-.. :: -:::" Housing Authorrty Funds 1 D% FodenJ McKinney Act Funds 48% Fedel'lll HOME Entitlement .nd Hag DIIV Funck 33% Fedlll'lll CDSG Entltl"",1Int Funck 209% Proposed CD Program funding highlights Include ~ 38 organizations and 71 programs, Including the addition of 4 new organrzatlons and 11 new programs are recommended for funding. ~ 38 currently funded programs are recommended for continued funding at a maintenance of effort (MOE) level, 10 are recommended for funding Increases, and 1 6 are recommended for funding decreases. ~ $4 IS leveraged from non-City sources for every $1 of City fundrng. ~ ApproXImately $500,000 was reallocated for new or enhanced programs ~ ApprOXimately 63% of the grants recommended are under $100,000, 24% range from $100,000-$200,000, 7% range from $200,000-$300,000, and 6% are over $300,000. .,. 7 grants are $10,000 or under and Will have reduced paperwork and reporting reqUirements. FUNDING RECOMMENDATIONS Funding recommendations are made Within SIX main funding areas' 1) Children, Teens, and Family Services. 2) Community and Neighborhood SerVices, 3) Disability SerVices, 4) Homeless SerVices, 5) HOUSing Development, and 6) Senior Services. For more detailed information on all organizations conSidered for FY 1997-98 funding 5 (Including the recommended FY 1997-98 funding level, a program summary of services to be rendered and outcomes to be achieved, and any special funding conditIons), please refer to the spreadsheet and program descriptions In Attachment V The sections below highlight recommendatIons In each area. CHILDREN. TEENS. AND FAMILY SERVICES: A total of $1,763,435 IS recommended for fundIng representmg a 22% Increase over FY 1996-97 A number of recommendations seek to strengthen the linkage of supportive services with City housing programs. In addition, funding recommendations seek to proVide supportive services Including counseling and case management services targeting hIgh risk youth and their families at nine Santa MOnica schools. A planning process In partnership with school district, community agencies, youth and families Will be inItiated to review outcomes of the service delivery system and plan for future Improvements Proposed funding highlights: ... Recommendations reflect service to approximately 1,074 Santa MOnica youth and their families ApprOXimately 60% Will Improve school performance, school and family relatIonships, and reduce substance abuse and other self-destructive behavior. .. A new case management program targeting 1 30 program participants of the HOUSing Authority's Family Self Sufficiency program, including welfare (T ANF) recipients. Goals of thiS new program Include economic self-suffrclency within 5 years of program enrollment .. A new case management program targeting 20-30 youth participating In the CItYWIde Youth Employment TraIning Program (CYETP) Program goals include proViding CIty apprentice positions and supportive services to assist "high-risk" youth In acqUiring skills needed for permanent Job placement and/or enrollment In educational or training program. ... An Increase of $10,000 In youth employment stipends targeted to teen parents. ... A new comprehenSive case management, counseling, and parent education program targeting 90 youth and their families at John MUIr Elementary School. ... Expanded counseling and case management services at McKinley Elementary School for 45 addltlonai youth and their families. ... An expanded parent support program to prOVide leadership development, counseling and education to 1 50 LatinO parents through the Santa MOnlca- Mallbu Unified School District. 6 " A new program offenng 12 Santa Monica high school youth with mentorlng and employment opportunities In the child care field. .. A skatepark provIding In-Irne skating, roller hockey, tripS and speCIal events to Santa MOnica youth year-round " Through nine programs, contmued comprehenSive child care assistance, school- Imked counselmg, case management and dIspute resolution serVices, a teen parent program, and youth employment assistance. COMMUNITY AND NEIGHBORHOOD SERVICES: A total of $1,533,067 IS recommended for funding representing a 12% Increase In funding over FY 1996-97. Funding In thiS area provides essential supportive services to Santa MOnica residents including targeted services to very lOW-income persons residing In the PICO Neighborhood. These services are to address the speCialized needs of nerghborhoods and communities In addition, a major park Improvement project IS recommended In the PICO Neighborhood. Proposed funding highlights: " Through ten programs, continued comprehenSive domestic violence assistance (including shelter, a court-based cliniC offenng assistance with temporary restraining order, counselmg and education), general legal serVIces, community mediation for lOW-income people, community health serVices, and general assistance to lOW-income households. " Support for community and neighborhood partiCipation IS summarized In Attachment V and dIscussed In further detaIl under a separate report entItlement "Evaluation of the Neighborhood Support Center and Neighborhood ASSOCiatIOn Model" released on May 12, 1997 " A fundmg mcrease for sIte improvements at the CIty-owned Plco-Cloverfleld sIte to Increase the availability of open space In the City by an additional 2.9 acres. ThiS project IS funded through available Community Development Block Grant (CDBG) funds. DISABILITY SERVICES: A total of $471,436 IS recommended for funding representing a 3% Increase In funding over FY 1996-97. The City provides funding for services that address the baSIC and essential needs of Santa MOnica residents with phYSical, sensory, learning, health, developmental and mental disabilities. Additionally technical assistance IS provided to all City-funded organizations regarding compliance With the American Disabilities Act (ADA) to ensure that persons With disabilities have full 7 access to the range of services available Service provider forums are conducted penodlcally In order to assess and coordinate community efforts to address emerging disability related needs Special disability awareness educational programs are Implemented community-wide to prevent dlSCnmlnatlon based on dlsabllrty and to provide equal opportumtles for all children, youth, and adults with disabIlities Proposed funding highlights: .. Recommendations reflect service to approximately 400 Santa MOnica residents with dIsabilitIes. ApproxImately 70% will develop or enhance their Independent living skills In order to live Independently and participate In all aspects of community life. .. Enhanced HIV/AIDS peer education and prevention services at the Santa Monica High School and middle schools and services to an additional 30 Santa MOnica persons affected by HIV/AIDS. .. FIve programs are recommended to continue providing computer technology for youth, parents, teachers and seniors with disabilities, benefits advocacy and Independent living skills assistance for Individuals with dIsabilities, mobility training and VISIon services for individuals with lOW-vIsion, information and referral services for individuals with disabilities, and public faCIlity and home accessibility modifications for persons with phYSical and/or sensory Impairments. HOMELESS SERVICES: A total of $1,955,636 IS recommended for funding representing a 2% funding reduction over FY 1996-97. In consldenng funding In thiS area, City staff applied the reqUirements of the Publrc Safety Initiative (MUniCipal Code Section 2.69.010) (see Selection Crrtena In Attachment III). The City's funding of homeless services seeks to strengthen the delivery of services Within a balanced continuum of care model. An overvIew of homeless continuum of care funding since FY 1993-94 IS proVIded In Attachment VI City-funded servIces are tracked and reported through the Automated Case Management System (ACMS). ACMS was Implemented In January of 1996 to Improve service coordination, documentation and to prevent duplication of effort. In early FY 1997-98, an assessment of the system's effectiveness In meeting these goals will be complete ThiS assessment will determine system cost effectiveness and efficiency, capacity for expansion; methods for streamlining and SimplifYing data entry; and the ability to enhance overall service delivery Proposed funding highlights: .. Recommendations reflect service to approximately 1,300 undupllcated homeless 8 individuals annually. An estimated 47% will be placed In transitional housing, 20% will be placed In permanent housing, and 43% will receive employment assistance and placement ... ExpansIon of employment assistance Including Job tramlng and placement to an additional 164 homeless and low-income Individuals to mitigate Impacts of the welfare changes. ... Funding of a new 22-bed transitional housing program for homeless families with children to begin operations In the summer of 1997. ... Funding of a new 6-bed transitional housing program targeting young women who have been In foster care and are now homeless. ... An Increase of approxImately 35% In food availability to mitigate reductions In Food Stamps. ... An Increase In the availability of shower services at 5HWASHLOCK and 5t Joseph Center by an additional 51 hours per week to mitigate the reduction of shower hours at Memorial Park. ... Through thirteen programs, contmued continuum of services Including outreach, emergency shelter, transitIOnal housing, case management, permanent housing and employment assistance HOUSING DEVELOPMENT: A total of $665,257 IS recommended for funding The City administers a number of affordable housing programs to benefit low-income household In need of decent, safe, and affordable housing The recommendations reflect affordable housing programs funded pnmarlly through the City's Community Development Block Grant (CDBG) entitlement grant. A number of other housing programs, administered through the CIty's Housing DIVISion are recommended In the City'S FY 1997-98 Proposed Budget. These programs are designed to ensure that Santa MOnica preserves and expands affordable housing opportunities for large and small families, senior Citizens, and speCIal needs populations Proposed funding highlights: ... The first full year of operations of a new pilot reSidentIal repair program providing lead-based pamt testing and abatement, reSidential security Improvements, and moderate rehabilitation A projected 60 units will receive lead-based testing and remediation, 48 Units Will be aSSisted with home security Improvements, and 18 Will receive moderated rehabilitation. 9 ~ Operating support to contmue management of 600 eXisting affordable housing Units and development of additional affordable housing In Santa MOnica. Approximately 64 affordable Units will be rehabrlltated, new construction will commence on 37 new units, and construction will be complete on another 32 units ~ Funding for the acquIsition and rehabilitation of affordable housing units assisting approximately 140 low-income resIdents In FY 1997-98 SENIOR SERVICES. A total of $1,108,518 IS recommended for funding representing a 10% Increase In funding over FY 1996-97. Santa MOnica has a large senior population resulting In the need for a comprehenSive system of services and care including case management, speCialized health serVices, paratranslt, adult day care, and other supportive services that ensure self-reliance and Independence. The City participates with the County's Area Agency on Aging, the Commission on Older Americans and the local network of semor service providers to continually evaluate the needs of this population Proposed funding highlights: ~ Recommendations reflect service to approximately 2,500 Santa Momca seniors ApproXimately 83% at risk of institutIOnalizatIOn will remain self-sufficient ~ A one-time grant for a collaborative effort between WISE Semor Services and the Center for Healthy Aging (formerly Senior Health and Peer Counseling) for a centralized telephone and Intake system for seniors seeking services. ~ An Increase of an additional 5,000 meals delivered to home-bound seniors and persons with disabilities ~ An Increase In the availability of paratranslt servIces by an additional 4 hours per day Monday through Friday. .. Through five programs, continued comprehenSive health care and peer counseling, case management, dally money management, and adult day care for persons with Alzheimer and other disabling conditions f share1cdprgm\cd98a JJ 10 ATTACHMENT I U.s. Department of Housing and Urban Development Proposed FY 1997-98 Action Plan 11 I FY1997-98 CITY OF SANTA MONICA PROPOSED ONE-YEAR ACTION PLAN The One-Year Action Plan outlines the specific projects and activIties to be undertaken with federal assistance In FY1997-98 for extremely low-, low- and moderate-Income persons Citywide and wlthm the PICO Neighborhood. Proposed projects and activities will be completed either directly by the City or through subreclplents The Plan describes: 1) resources available for program Implementation; 2) activities to be undertaken; 3) geographic distribution; 4) mOnitoring, 5) homelessness, 6) economic development; 7} obstacles to meetmg underserved needs; 8) affordable housing; 9) barners to affordable housing; 10) lead-based paint hazards; 11) anti-poverty strategy; 12) Institutional structure and Intergovernmental cooperation; and 13} public housing Improvements. A. HOUSING AND COMMUNITY DEVELOPMENT RESOURCES The City of Santa MOnica has access to a variety of federal, state and local resources to achieve ItS housmg and community development priorities SpeCific funding sources Will be utilized based on the opportunities and constraints of each particular project or program Table 1 summarizes the major sources of fundmg avaIlable to carry out housing and community development actiVities In Santa MOnica, and speCifically Identifies the City's current funding levels. The City of Santa MOnica currently receives entitlement grants from the U S. Department of Housing and Urban Development (HUD) through Home Investment Partnership Act (HOME), Community Development Block Grant (CDBG) programs, and admInisters a variety of HUD-asslsted programs including SectIon B CertIfIcate, Family Unification, Family Self-Sufficiency, and Shelter Plus Care programs. In addition, the City prOVides significant fundmg to housing and community development actiVities through Its own local resources This Includes a General Fund contributIon of over $4 million to essential community and human service programs (based on proposed FY 1 997 -98 allocations). The CIty WIll contmue to support a WIde range of housing and communIty development actiVities In FY 1997-98. To the extent pOSSible, the City Will seek to leverage funding from other publiC and private entities to strengthen the programs and activities established m the five-year strategic plan and one-year action plan. 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Department of Housing and Urban Development CPO Consolidated Plan Funding Sources Entitlement Grant (mcludes reallocated funds) 2,283,437 Unprogrammed Prior Year's Income not previously reported 0 Surplus Funds 0 Return of Grant Funds 0 Total EstImated Proaram Income (from detail below I 651 Total Funding Sources. $2,284,088 Estimated Program Income Description Grantee Subreclpient 1 Interest on Repayment of Rehabilitation 220 0 loan 2 Rental of Plco/Cloverfleld Site 431 0 Total Estimated Program Income $651 $0 City of Santa MOnica One- Year ActIOn Plan 30 FY1997-98 C. GEOGRAPHIC DISTRIBUTION Based on the 1990 Census data, three census tracts (7018 01, 7018.02 and 7019) had slgmflcant concentrations of non-White populations. These census tracts encompass the area commonly known as the PICO Neighborhood. An ethnic concentration IS defined as any census tract with 30 percent or more non-White residents. In tracts 7018 01 and 7018.02, "minorities" were in fact the majority, with over 50 percent of the tract's population comprised of non- White persons According to the 1990 Census, over 51 percent of the population In census tracts 7018.01, 7018 02 and 7019 have Incomes at or below 80 percent of the Median Family Income for the Los Angeles-Long Beach Metropolitan Statistical Area These tracts are considered areas of low and moderate Income concentration A number of FY1997-98 proposed projects are located In areas of minority concentration and benefit low and moderate Income persons (census tracts 701 8 01 and 701 9) For specific project descriptions, please refer to the Listing of Proposed Projects. D. MONITORING The City currently uses various administrative mechanisms to track and mOnitor progress of HUD funded projects and actIVIties that are under ItS control and JUriSdiction The goal IS to ensure that Consolidated Plan-related programs and activities are carned out In a timely manner In accordance with federal regulations and other statutory or regulatory requirements. The primary mOnitoring goals of the City IS to provide technical assistance, Identify deficiencies and promote corrections In order to Improve, reinforce, or augment the City's Consolidated Plan performance To ensure the accomplishments of the goals and objectives, the City IS Involved with admlmstratlon and coordinatIOn of City-funded programs and related activities City staff In a number of departments and diVIsions including the Housing and Redevelopment DIVIsion, the Human Services DIVIsion, the Engineering DIVIsion, and other key offices are available to provIde technical assistance as needed to subreclplents All Request for Proposal (RFP's) and contracts are reviewed carefully to ensure compliance with HUD and local reqUirements for program delivery, financial management, procurement, personnel matters, and other such requirements. Subreclplent contracts require Verification of eligibility and substantIation of all pertinent informatIon and activities and Include language reqUiring periodIC and annual monitoring of activities for flnanclai and programmatic compliance. City of Santa MOntca One- Year Action Plan 31 FY1997-98 E. HOMELESSNESS The One-Year Action Plan seeks to partially support a comprehenSive continuum of care for homeless services through federal assistance to an emergency homeless shelter Federal funding will be supplemented by other funds to ensure the delivery of a well-coordinated system of care as speCified In the Flve- year Strategic Plan This mcludes support for: 1) outreach, Intake and assessment, 2) emergency shelter, 3) transitional housing, 4) permanent and supportive housing, and 5) case management and supportive services including employment F. ECONOMIC DEVELOPMENT The City has sought to create jobs through the establishment of development agreements executed prior to major commerCial developments that give local preferences for hiring Santa MOnica reSidents. The City actively partiCipates In the Santa Monica Job Developer Network and has recently establIshed a working group conslstrng of representatives from the Chamber of Commerce, Santa MOnlca-Mallbu Unified School DistriCt, Santa MOnica College and staff from the City's Economic Development and Human Services DIVIsions These groups, along with SIX other CIty-supported employment programs, work toward developing poliCies and programs that promote the active creation of jobs targeting lOW-income youth and adults and Will help establish better mechanisms for tracking the outcomes of these commumty measures.. G. OBSTACLES TO MEETING UNDERSERVED NEEDS Recent federal, state and county funding cutbacks have Impacted the ability to address the SOCial service and hOUSing needs In Santa Momca AdditIOnally, federal changes to welfare system Will have great Impacts on the availability of resources to lOW-Income people The City Will continue to assess the Impacts of the future need for Increased affordable hOUSing, employment, chlldcare and other supportive services. The City continues to work In collaboration with nonprofit organizations, surrounding JUrisdictions, and other community groups to coordinate the delivery of SOCial services ThiS entails working with such groups Including but not limited to the Westslde Shelter and Hunger Coalition, the Westslde Cities Summit (Beverly Hills, Culver City, West Hollywood, Mallbu, West Los Angeles), the Youth Service Network, the Chrldcare Task Force, the DomestIc VIolence Network, and others to IdentIfy and meet cntlcal gaps In services. Fund leveraging and resource development are cntlcal actiVities that Will be undertaken to address slgmflcant budgetary and programmatic constraints. CIty of Santa MOnica One- Year Action Plan 31 FY1997-98 H. AFFORDABLE HOUSING The City continues to fund Community Corporation of Santa Monica (CCSM) to maintain the eXisting 567 affordable housing Units. In addition, CCSM and the City work In partnership to develop new affordable housing Units In Santa MOnica. The City maintains an affordable housing trust fund, Implements an Incluslonary Housing and Rent Control Ordinance, and administers Section 8 housing assistance program to preserve and expand affordable housing opportunities throughout the City I. BARRIERS TO AFFORDABLE HOUSING The City of Santa MOnica continues to momtor, analyze and address market condItions and governmental factors that may act as barriers to affordable housing Market factors that tend to restrict affordable housing productIon are: hIgh land costs, high construction costs and the avallablhty of financing. The City of Santa MOnica has little Influence on land costs or construction costs The City does, however, have an active program In place to make below market finanCing available for affordable hOUSing proJects. Governmental restrictions can also constrain the productIon of affordable hOUSing. The City of Santa MOnica continues to mOnitor, analyze and address, as necessary, governmental regulations, land use controls and reSidential development standards which affect the production and preservation of affordable hOUSing The City continues to make modifications to ItS General Plan and Zoning Ordinance which faCIlitates the production of affordable hOUSIng. J. LEAD-BASED PAINT HAZARDS The City continues to Implement the follOWing strategies to reduce lead-based paint hazards · ReVise rehabilitatIon gUidelines to Incorporate lead-based paint hazard reduction procedures including raising the per-unit subSidy limits for projects which Include abatement. · Develop and distribute lead-based paint reduction and abatement information to all landlords, mal1agers, tenants, or owner-occupants of rehabilitation properties, as well as to community groups. · Work cooperatively With ItS nonprofit hOUSing prOViders and community health organizations to prOVide educational matenal and Identify potential source of lead-pOISOning In City-assisted affordable hOUSing proJects. CIty of Santa MOnica One-Year ActIOn Plan 33 FY1997-98 The City plans to Implement a pilot residential repair program which provides lead-based paint testing and remediatIOn to eXisting slngle- and multi-family Units targeting low and moderate Income households In PICO Neighborhood In FY1997-98 K. ANTI-POVERTY The City will contmue to Implement the anti-poverty strategy outlined In the Consolidated Plan and the City's FY1997-98 Community Development Plan. ThiS will Include continued pnontlzatlon of housmg and homeless programs Identified In the Consolidated Plan as per HUD requirements as well as other programs that address the follOWing: 1 ) Pre-vocational and Job readiness skills tralnmg Including assessment and assistance WIth applicatIOns, resumes, Job-seeking skills and work performance standards; 2) Job development and placement for temporary and permanent employment opportunities With busmesses, mdustry, and government; 3) Apprenticeships and training linkages With skills center and other vocational resources; 4) Education enrichment and parent supports to Increase literacy rates and school achievement, Increase parent Involvement and lower the school drop-out rate; 5) Youth skill-building and development to deSign Innovative and creative alternatives to cnmlnal Involvement, youth Violence, Isolation, and loss of opportunities for growth; 6) Legal services to Include bnef service and full representation In landlord/tenant matters, public benefits aSSistance, Immigration, dlSCnmlnatlon, consumer affairs, and other cntlcallegal aid; 7) Domestic Violence intervention and prevention that offers counsel and adVice, Immediate aSSIstance In obtaining restraining, stay-away and other protective orders, and critIcal support servIces to VIctIms of domestIc Violence; 8) Independence liVing skills and assistance and peer counseling to ensure full self-suffiCiency and Independence among elderly and disabled mdlvlduals, and 9) ChIld care subsidies and assistance to working parents, and City of Santa Monica One- Year Action Plan 34 FY1997-98 10) Free health care and supportIve servIce assIstance to extremely low, very low, and low-income Santa MOnica reSidents including vltai assistance to those with HIV/AIDS L. INSTITUTIONAL STRUCTURE AND INTERGOVERNMENTAL COOPERA TION Public agencies, for-profit and non-profit organizations all play a part In the prOVIsion of affordable hOUSing and communIty services. SOCial service delivery and hOUSing production and rehabilitation In Santa MOnica by non-profit agencies IS coordinated through the City's annual funding process. The City Council reviews proposed projects and programs and funds those which meet the City's goals. In addition, there IS the Westslde Shelter and Hunger Coalition (WSHC) with representatives from agencies Involved with emergency shelter, affordable hOUSing, and supportive serVices on the west Side of Los Angeles. WSHC meets regularly to coordinate efforts, including lobbYing the county, state, and federal government. The City also participates In the Job Developer Network to promote the active creation of Jobs targeting lOW-income youth and adults The City of Santa MOnica has established a number of commissions staffed by Interested CItIzens to monitor the needs of speCifIc groups and adVIse the City Council on the best way to address these needs. They are the HOUSing CommiSSion, SOCial Services CommiSSion, Planning CommiSSion, CommiSSion on Older Americans and CommiSSIon on the Status of Women The CIty Council also apPoints Citizen task forces to address special ISSUes, such as the 1991 Task Force on Homelessness who reViewed avaIlable information on the causes of homelessness and the needs of the homeless population of Santa MonIca, and formulated comprehenSive recommendations on a coordinated and cost-effective approach to addreSSing the problems assOCiated with homelessness. The City continues to Implement these recommendations. The City works closely with other private and public entities that constItute a comprehenSive network of resources These Include key governmental and Intergovernmental offices, coalitions and groups, including the Federal Emergency Management Agency, Los Angeles County Department of Health, Los Angeles County Department of Mental Health, Los Angeles County Department of SOCial SerVices, Los Angeles County HOUSing Authority, Office of Alcohol and Substance Abuse, Santa MOnJca-Mahbu Unified School DiStrict, State Department of HOUSing and Community Development, State Employment Development Department, United Way, and Westslde Summit Cities Summit. The City also works closely wIth over 35 local non-profit organIzations to ensure the adequate prOVISion of hOUSing and community services In Santa MOnica CIty of Santa MOnica One-Year ActIOn Plan 35 FY1997-98 M. PUBLIC HOUSING IMPROVEMENTS The Los Angeles County Housing Authority (LACHA) owns and operates five public housing projects In Santa MOnica These projects were bUilt by Los Angeles County pnor to the City establishing ItS own Housing Authority. The City of Santa MOnica does not adminIster any public housing. The LACHA does have reSident managers at these projects and they do have public housmg modernization program to Improve the living environment of each proJect. The LACHA encourages the partiCipation of reSidents In the operation, management and modernization of the projects owned and operated by the LACHA. N. CDBG AND HOME SPECIFIC REQUIREMENTS 1. CDBG Table 2: Llstmg of Proposed Projects describes the activities With respect to all COSG funds expected to be available durrng the program year. In addition to the City's FY 1997/1998 Grant amount of $1,645,437, program Income earned on funds for repayment of rehabilitation loan and rental of the Plco/Cloverfleld site of $651, and a carry forward of approXimately $2,901,464 The City does not have any surplus urban renewal settlements, grant funds returned to the line of credit, or Income from float-funded activities coming as revenues to CDSG funds dUring the One Year Action Plan. In addition, there are no "urgent need" activities, as defined by HUD, requested In CDBG funds for the 199711 998 fiscal year. 2. HOME Table 2: Listing of Proposed Projects describes the activities With respect to all HaM E funds expected to be available dUring the program year. A total of $638,000 In 1997/1998 HOME funds will be available. Pursuant to the Consolidated Plan requIrements, the follOWing sets forth Santa MOnica's specific regulations for HOME funded activities. Resale Provisions: The City does not use HOME funds for homeownerhslp programs, and therefore resale prOVISions do not apply. The CIty uses local funding sources (TORCA, Incluslonary HOUSing Trust Fund) for ownership programs, and has adopted resale prOVISions under these programs. Tenant Based Rental Assistance: Not applicable. Other Forms of Investment: Not applicable CIty of Santa MOnica One- Year Action Plan 36 FY1997-98 Affirmative Marketing: Santa MOnica has adopted the following affirmative fair housing marketmg gUidelines for use of HOME funds No person shall on the grounds of race, color, national ongln, religion, or sex be excluded from partlclpatmg In, be denied the benefits of, or be subjected to diSCrimination under any program or activity funded In whole or In part with HOME funds. The Borrower shall establish an affirmative marketing and tenant selection plan for each project containing 5 or more Units. The plan shall descnbe the marketing efforts and tenant selection procedures of the Borrower to attract eligible persons from all racial, ethnic and gender groups In the housing market area to the available housing. The marketing and tenant selection plan shall be submitted With the loan application f \hsd\share\cdprgm\ap9798 sl 15/6/97} CIty of Santa MOnica One- Year ActIOn Plan 37 FY1997-98 ATTACHMENT II Written Comments Received During the 30-Day Community Review Period 38 LIST OF LETTERS BY SUBJECT RECEIVED DURING THE 30-DA Y COMMUNITY REVIEW PERIOD ENDING JUNE 10, 1997 ThirtY-SIx letters were received dunng the 30-day community review penod and are listed below. Copies of all letters received and letters of response from City staff have been transmitted to the City Council and are available upon request through the Human Services DIvIsion CLARE Foundation .. Ruth King and Kent McGregor Dlscute Resolution Services .. Charles G. Bakaly Latino Resource Oraanlzatlon .. Forrest Freed .. Joseph Soto ... Luz Gardea ... Rosalba Rendon ... Rosallna Conchas ... Fellclta Garcia ... Carolina JaureguI .. Antonia Devora Leaal Aid Foundation of Los Anaeles - - ... Commission on Status of Women Nelahborhood Succort Center .. Dons Ganga .. Tern Walsh & Michael Strader .. Michael Freedman Ocean Park Communltv Center .. Darlene Lasher .. Harold Ross .. Irving H. Berkowitz .. Jane Ryan Horan .. Maynard Ostrow .. John Carlin .. Nick Zacanlno .. Janet Doak .. Donna and Ross Gentry .. Eleanor Dohn ... Ellen Phillips 39 ~ Honorable Sheila Kuehl ~ Professor Leonard Schneiderman .. Kathryn L. Turpin .. Clara Sturak .. Jack Epps .. Paul Bohn ~ Sylvia Jones PATH .. Joel John Roberts Soeclal Services for Grouos - IRAPS - , .. Lllhbeth Navarro .. Sylvia A. DrzeWlekckl All Proarams .. Commission on Older Americans 40 ATTACHMENT III 1 Minimum Eligibility Requirements and Selection Criteria 41 FY 1997-98 COMMUNITY DEVELOPMENT PROGRAM MINIMUM ELIGIBILITY REQUIREMENTS AND SELECTION CRITERIA MINIMUM ELIGIBILITY REQUIREMENTS Applicants are eligible to apply for grant funding through the City's Community Development Program If they meet the following CounCil-approved minimum eligibility requirements: .. The applicant IS an Institution of higher education, governmental Unit, hospital or other nonprofit organizatIOn .. The applicant IS In compliance with Title VI of the CIVil Rights Act of 1964, Title VIII of the CIVil Rights Act of 1968 (as amended), Section 504 of the Rehabilitation Act of 1973 {as amended}, Age DIscrimination Act of 1974, Title I of the Housing and Community Development Act of 1974 (as amended), and the Americans with Disabilities Act (ADA) of 1990. Applicant does not discriminate In the hiring of staff or provIsion of services on the basIs of race, religion, sex, age, national Origin, disabilities, AIDS, political affiliation or beliefs, or sexual preference. .. The applicant 15 In compliance with all Federal and local provIsions regarding political and lobbYing activities .. The applicant has formal approval of ItS Board of Directors or governing body to submit a proposal for City support. .. The applicant must Implement an accounting system that IS In accordance with generally accepted accounting prinCiples and standards Further, the applicant must have an agency audit performed annually by an outside Independent Certified Public Accountant (CPA). SELECTION CRITERIA Applications for the City's Community Development Program will be reviewed according to how effectively applicants can demonstrate how the proposed program meets the following CounCil-approved selection criteria: .. proVides comprehenSive and responsive service to low-income people or others who may be facing undue hardship In Santa MOnica; .. addresses a c1earlv documented need In Santa Monica. .. provides a program that overcomes fragmentation through program versatility or innovation and by active coordination and collaboration with relevant community-based organizations, and prlvate- and public-sector resources, 42 .. demonstrates commitment to responsibly share program and participant information with other service providers providing complementary or related services; .. provides a high level of access to services Includmg appropnate geographic locatIon, hours of operation, physical accessibility, bilingual capacity and cultural sensitiVity, .. Implements useful outcome indicators to measure program effectiveness and success; .. promotes pnnclples of self-help, chent empowerment and participatIOn as an Integral part of the decIsion-making process In program development, operation and evaluation; .. has a procedure for continually evaluating program effectiveness and has actively sought to Improve program design to meet the changing needs of people In Santa MOnica; .. provides a cost-effective budget that IS consistent with the amount of service provided to persons irving In Santa MOnica; .. demonstrates fiscal and administrative capacity which supports and enhances program effectiveness and the ability to meet program goals and outcomes, .. provides a minimum of 25 % of the total budget for the Santa MOnica program from non-City cash sources, thus lending to the finanCial stabIlity and ability to sustain itself as part of the community services network. SpeCial funding consideration will be gIven to programs that can provide a higher cash match than the 25% minimum; .. Implements an accounting system that IS In accordance With generally accepted accounting prinCiples and standards and performs annual agency finanCial audits by an outside Independent Certified Publrc Accountant (CPA). .. exhibits a high level of community support through ItS ability to retain a broad- based Board of Directors and to procure resources (e.g , fund-raiSing, use of volunteers, donated services) demonstrating finanCial stability and potential for future program expansIon .. If provIdIng case management serVIces, Implements effectIve and proven case management standards, .. for homeless programs, address the reqUirements of MUnicipal Code Section 2.69.010 (commonly referred to as the Publrc Safety Initiative) adopted by the City Council In September of 1994 demonstrating how programs: effectively assist homeless individuals return to a self-suffiCient status monitor progress of mdlvlduals receiving services 43 eliminate duplication of services emphasize long-term solutions to homelessness by combined housing, counseling and case management, and Job training programs. provide non-housing services for approximately the same number of homeless individuals as can be temporarily housed In the City. Implement reasonable time-limits on the provIsion of services to the same individuals .. for affordable housing programs, special funding consideration will be given to organizations that can meet HUD's Community Housing Development Organization (CHDO) criteria Affordable housing development organizations must have a strong, proven track record In developing and maintaining a wIde range of affordable housing types 44 ATTACHMENT IV Overview of Contributing Funding Sources 45 -I FY 1997-98 COMMUNITY DEVELOPMENT PROGRAM OVERVIEW OF CONTRIBUTING FUNDING SOURCES FUNDING SOURCE General Fund General Fund Reserve Proposition A CDSG - Public Service CDSG - Capltal/Mlnor Res HUD SHP LA County (Meals) HOME RDA Fund 18 M Itlgatlon/l ncluslonary Housing Authority TOTAL FY1996-97 FUNDING LEVEL $4,449,479 $ 100,000 $ 544,628 $ 244,200 $1,149,703 $ 335,640 $ 67,284 $ 28,600 $ 229,307 $ 53,465 $ 20,500 $7,222.806 FY1997-98 RECOMMEND $4,517,765 $ 71,900 $ 589,881 $ 245,100 $1,321,001 $ 357,180 $ 66,725 $ 30,750 $ 219,547 $ 0 $ 77,500 $ 7 ,497,349 VARIANCE $: 68,286 ($ 28,1001 $: 45,253 $ 900 $171,298 $ 21.540 ($ 5591 $ 2,1 50 ($ 9,760) ($ 53,465) $ 57,000 $ 274,543 A proposed net Increase of $68,286 to the City's General Fund contnbutlon to the FY 1997-98 CD Program IS due to 1) a 2 4% cost-of-hvlng adjustment ($1 09,187). 2) a transfer of $128,831 from the Community and Cultural Services Department's AdministratIon/Human Services operating budget for case management services for the CItywide Youth Employment and Training Program ($50,000), skatepark ($38,831), and ongoing maintenance costs for the 100-bed homeless shelter ($40,000), and 3) a transfer ($169,732) to the non-departmental budget for Improved community partiCipation and communication Proposed funding allocations reflect an Increase In the City's Community Development Block Grant (CDBG) entitlement grant, from $1,639,858 In FY 1996-97 to $1,645,437 In FY 1997-98. Fifteen percent (15%) of these funds are allocated for HUD-ellglble public services (I.e. human service grants), up to 20% IS available for City administrative Indirect expenses, and the remaining balance may be used for CDBG- eligible capital Improvement projects benefiting lOW-income Santa MOnica people. For an overview of how CDBG funds Will be allocated In FY 1997-98, please refer to the Proposed HUD Annual Plan for FY 1997-98 prOVided In Attachment I. Proposition A funds reflect an Increase of $45,253 due to an enhancement request for Increased paratranslt services (an additional 4 hours of service per day) ($29,066) and addltlOnal bus tokens for programs serving lOW-income and homeless indiViduals ($16,187). The HUD Supportive Housing Program (SHP) grant, a three-year homeless services grant starting In November of 1 996, Will continue Into ItS second year In FY 1 997-98. Year 2 fund allocations reflect an Increase of $21,540 due to a full year of funding. The FY 1 997 -98 funding from Los Angeles County for home-delivered meals to home- bound seniors has been reduced by $559. Changes to the FY 1997-98 fund allocations Within the HOME, RDA Fund 18 and Mitigatlon/lnclusionary fundmg sources result from a decrease m fundIng to Community Corporation of Santa Monica (CCSM) as requested by the organization. All three funding sources support affordable hOUSing actiVities through CCSM CCSM 46 IS requesting a decrease of $61,075 to their City grant as they Increase funding through non-City sources. The Housing Authority IS contnbutlng an Increase In funding ($27,000) to support a new case management program for program participants of the Family Self-Sufficiency (FSS) Program. 47 ATTACHMENT V I FY 1997-98 Proposed Funding Recommendations by Organization and Program 48 FY1997-98 COMMUNITY DEVELOPMENT PROGRAM FUNDING RECOMMENDA liONS FY 1996-97 FY1991-98 FY 1997-98 FUNDING FUNDING RECOMMEND lEVEL REQUEST $0 $38.831. $38.831 $0 $50,000 ; $50.000 $169.652 $169.6521 $169.652 $125A23 $125.4231 $125.423 $0 $26.606 $0 $0 $9.927 $0 $45.110 $50.400 $45.110 $103,056 · $108.209 $103.056 $122.288 $0 $0 $0 $53.951 $53.951 $0 $42.992 $42.992 $0 $42.992 $42.992 $0 $42.992 $42.992 $0 $11.639 $0 $0 $9.991 , $9,991 $0 $10.000 : $0 $24A58 $79.134 ' $24.458 $0 $69.600 ' $0 $0 $0 $39.591 $255.969 $230.372 $230.372 $288.220 $302.169 $288.220 $171.251 $194.334 ' $181.251 $134.516 $137.744 ; $134.516 $0 $211.458. $140.037 $1.439943 $2018.416 $1.763.435 $12.828 $69.616 $0 $0 $0 $5.250 $52.556 $59.726 $25.000 $52.788 $54.055 $13.197 $194.357 $203.760 $194.357 $103.102 $108.313 $100.641, $115.000 $138.605 $115.000 ! $ 1 08.1 21 $108.121 $108.121 . $293.843 $293.843 $63.668 , $0 $0 $60.443 i $45.329 $46.403 $45.329 . $251.090 $647.736 $647.736 $9.300 $9.300 $9.300 ---j~ $71.369 $71.369, $71.369; : $62.670 $120.890, $73.6~ 51.372.353 $1.931.737 S1.S33.0b7 AGENCV.PROGRAM CtlllDREN TEENS AND FAMilY SERVICES Boys & Girls Club of Santa MOnica. Inc - Skatllpark Chrysalis - Citywide Youth Employment Training Program (CYETPI Connections for Children ._:~~omprehenSlve Child Care Program - Child Care Center Support Program - Parent Orgamzatlon Project - Child Care Wage Survey': Dispute Resolution Services - School Mediation Program EI Nldo FamIly Center - Santa MOnica Outreach Program Family Service of Santa MOnica - Agency-Based Community Support - John MUir Elementary School-Linked Program _ - McKmley Elem~ntary School-lmked Program - SAPID and On the Move - TranSition Groups Growmg Place - Mentorrng Program Institute for MultiCultural Counseling & Educabon Services. Inc - Parent Education and Support JeWish Family Service - Youth Counseling and Referral Program latmo Resource Organization - School-Based Family Program !a.!!.~Monlca-Mallbu Umfied School District - latina Parent Support Program Santa Momca-Mallbu Umfied School Dlstnct - Manne Park Child Development Center Santa Momca-Mallbu Umfied School Dlstnct - Santa Momca High School Alliance Prog~m Santa Momca College - On the Move/Pico Partnership St John's Child and Family Development Center - Youth Development Project St Joseph Center - Family Self SuffiCiency Program CHilDREN. TEENS AND FAMILV SERVICES SUBTOTAL COMMUNITY AND NEIGHBORHOOD SERVICES Amencan Red Cross. CPR Training CPR Training (Personnel Department] pls]>!!te Resolution Services - Community Mediation Program latmo Resource Organization - Community Intake and Outreach legal Aid Foundation of Los Angeles - General Community legal Services - Domestic Violence Program - TenantfLandlord Services LIEU-CAP - Community Outreach and Advocacy Neighborhood Support Center Neighborhood ASSOCiation Support Set-ASide Ocean Park Community Center - SOjourn Services for Battered Women PlcofCloverfield Site Improvements Public Works Assessment ASSistance Program Santa Monica College..:Badlo KCRW (City Council Meeting Broadcast) Venice Family CliniC - Health Care Services COMMUNITY AND NEIGHBORHOOD SfRVICES SUBTOTAL 49 FY1997-98 COMMUNITY DEVELOPMENT PROGRAM FUNDING RECOMMENDATIONS Accessl~lity ProJects American Red Cross - HIV/AIDS Education and Training Program Best Buddies Jobs. Inc - Job Training and Employment Assistance ~!.t!Y Clooney Foundation - Services to People with Brain InJury Center for the Partially Sighted - ComprehenSive Low VisIOn Services ,~rI1puter Access Center - Youth and Senior Program Esperanza Chanties. Inc - Independent LIVing Program for Disabled Adults Santa MOnica AIDS Prolect - Case Management and Education Special Service for Groups - In-Home Support Services Education Western Law Center for Disability Rights - Disability Mediation Center ~estslde G:enter for Independent liVing ~ Home Access Program - Independent LIVing Service FY1996-97 FY1997-98 FY 1997-98 FUNDING FUNDING RECOMMEND LEVEL REQUEST $232.700 $232.700 i $232.700 $0 $50.564 $0 $0 $9.900 $0 $0 $148.200 $0 $12.391 $14.000 $10.000 $27.043 $27.043 $27.043 $0 $72.000 $0 $95.531 $123.880 $113.731 $0 $21.203 $0; $0 $30.000 $Oi $16.305 $16.305 $16.3051 $71.657 $71.657 $71.657 $455.627 $817.452 11471.436 $0 $31.056 $0 $156.084 $224.608 $212.495 $31.445 $31.445 $31.445 $104.782 $107.297 $90.000 $31.445 $31.445 $31.445 $21.542 $43.082 $43.0821 $166.147 $55.256 $55.256 $128,295 $131.328 $128.295 $31.356 $45.544 $31.356 $73.903 $75.677 $73.903 $61.500 $72.559 $61.500 $66.321 $66.321 $66.321 $161.035 $256.478 $162.535 $0 $40.000 $0 $0 $75.000 $0 $434.629 $463.5911 $455.352 $0 $0 $40.000 $42.484 $42.484 $42.484 $50.000 $0 $0 $0 $9.950 $0 ! $52.614 $54.193 $52.614 : $19.974 $20.573 $5.000 $30,750 $31.673 $30,750 $0 $9.999 $5.000 $55.517 $55.517 $55.517 $0 $50.909 $46,050 $14.280 $14.280 $10.000 $2,600 $2.600 $2,600 $50,909 $0 ~ $30.750 $30.750 $30,750 $86.886 $86.886 $86,886 $0 $77 .591 $10.000 $6.830 $0 !!L $79.114 $100.000 $90.000 $0 $41.142 $5.000 $1 991 192 $2 379 234 $1 955636 AGENCY,PROGRAM DISABILITY SERVICES DISABILITY SERVICES SUBTOTAL HOMELESS SERVICES Catholic Charities - Case Management _Q!rysalls - Employment ASSistance - Supportive HOUSing Program CLARE - Coordinated Case Management Dldl Hirsch - Supportive HOUSing Program New DirectIOns - Supportive HOUSing Program Ocean Park Community Center - Coordinated Case Management - Daybreak Day Center - Daybreak Shelter - Outreach Program - Shelter Plus Care (Daybreak Shelter/Coordinated Case Management) - Supportive HOUSing Program - Turning Point PATH - PATHFrnders Job Center PATH - PATHWays TranSitional HOUSing Salvation Army - SAMOSHEL/SHWASHLOCK - SAMOSHEL/SHWASHLOCK (Maintenance) - Supportive HOUSing Program Showers Set-ASide SIde Street Project - Arts Program St Joseph Center ~ Coordinated Case Management - Food Service Training Program - Shelter Plus Care - Shower Program - SupportIve HOUSing Program Step Up on Second - Case Management for Adults With Mental Disabilities - FAITH Meals/Job Training Program _ _- Homeless Transportation - Job Training Program - Shelter Plus Care - Supportive HOUSing Program jUpward Bound - Family Place Transitional HOUSing Venice Family Cllmc - Homeless Transportation Westslde Food Bank - Emergency Food Distnbutlon YWCA - TranSitional HOUSing and Education Pro~m HOMELESS SERVIC[S SUBTOTAL 50 FY1997~98 COMMUNITY DEVELOPMENT PROGRAM FUNDING RECOMMENDATIONS FY1996-97 FVT997.98 FY 199798 FUNDING FUNDING RECOMMEND LEVEL REQUEST $314,960 $314,960 $314,960 $311,372 $250,297 $250,297 $325,348 $100,000 $100,000 $9E;1 080 $665 257 $&1':16,257 AGENCY. PROGRAM HOUSING DEVELOPMENT Citywide Affordable Housing Program _ Community Corporation of Santa Monica - Administrative Fund Wllldan Associates - Pilot ReSidential Repair Program liOUSING DEVELOPMENT SUBTOTAL SENIOR SERVICES Center for Healthy Agmg - Dally Money Management - Health Care for Semors DAVE Paratranslt ITransportatlon Dept I WISE Senior Services _~ ~are Management - Olive Stone Program - PlIratranslt Program - WISE Care Program ~~~_~ WISE Semor Services!Center for Healthy Agmg - Central Entry POint for Seniors Santa Momca/Mahbu Meals on Wheels - Home-Delivered Meals _Paratranslt S~t ASide $41,268 $41,268 $41,268 $81,748 $81,748 $81.748 $357,394 $409,000 $409,000 i $182,937 $189,182 I $182.937j $79,943 $84,993 $79.9431 $132,234 $119,694 $119.694 $35,036 $37,236 $35.0361 $0 $58,000 $58.000 I $91,451 $103,328 $100.8921 $10,000 $0 $0 I $1,012.011 $ 1 124.449 $1,108.518 I $7222806 $8.936.545 ";7.497.349 SE:NIOR SI:RVICES SUBTOTAL TOTAL COMMUNITY DEVELOPMENT PROGRAM SL f \hsd\share\excel\cd9798 wk4 (6/17/97) 51 FY 1997-98 COMMUNITY DEVELOPMENT PROGRAM PROPOSED FUNDING RECOMMENDATION BY ORGANIZATION AND PROGRAM CHILDREN. TEENS. AND FAMILY SERVICES I BOYS &. GIRLS CLUB OF SANTA MONICA. INC. FY 1997-98 Recommended Fundina level: $38,831 (General Fund) Proflram Summary The program will provide year-round skatepark actiVities (I.e , roller hockey, In-line skating, tripS and special events) targeting Santa Monica youth. This IS a key Implementation step of the Parks and Recreation Master Plan ProDosed FY 1997-98 Fundina Conditions: The proposed FY 1997-98 funding , - conditions Include: 1) agency staff costs will be provIded as a cash match to the City's grant; and 2) program Will be open to all Santa MOnica youth. CHRYSALIS CITYWIDE YOUTH EMPLOYMENT TRAINING PROGRAM CCYETPl FY 1997-98 Recommended Fundina level: $50,000 {General Fund} Program Summary: The program WIll provide outreach, recruitment, screening and comprehensive case management services to approximately 20-30 "high-risk" young adults participating In the CYETP. The CYETP IS a coordinated and collaborative partnership between the City's EnVironmental and Public Works Department, the Human Services DIvIsion and the Santa MOnlca-Mallbu Unified School District This program proVides participants with an opportunity to work at the City In apprentice positions that Will assist them In acqUiring skills needed for permanent Job placement and/or enrollment at a college, university or technical school. Pro~osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include. 1) a collaborative relationship with agencies represented In the CYETP partnership; 2) 1 FTE case manager dedicated 100% to the CYETP program; and 3) submittal of a comprehensive participant outreach and recrUitment plan by September 1, 1997. CONNECTIONS FOR CHilDREN (CFC) COMPREHENSIVE CHilD CARE PROGRAM FY 1997-98 Recommended Fundina level: $169,652 (General Fund) Program Summary. The program Will provide comprehensive child development servIces to parents and providers The organization Will administer child care 52 SubSidies to at least 25 low-income Santa MOnica families who are either workmg or gOing to school. Services will also Include 1) child care referrals, 2) assistance m selecting child care, 3) technical support to providers through a toy loan program; and 4) family support through parenting workshops and other community resources. Pro!Josed FY 1997-98 FundinQ Conditions The proposed FY 1997-98 funding conditions Include: 1) as requested In January 1996, CFC must develop pnor to the end of the first quarter of FY 1997-98, clear, detailed program cost centers (resource and referral, toy loan, outreach, child care subSidy program) including cost allocation plans documenting the method for allocating program and administrative direct and indirect costs, 2) by the end of the first quarter of FY 1997-98, the agency must submit detailed information about how the total resource and referral budget (not Just the SM grant budget) allocates the state and federal dollars for resource and referral services; 3) based on the submittal of the cost centers and level of service for resource and referral serVices, there Will be a mid-year evaluation of the cash match to the Santa Monica program; 4) by the third quarter of FY 1997-98, submit a cost study of resource and referral phone calls documenting the actual cost per call; 5) create more flexible program hours to accommodate working Santa MOnica families; 6) conduct at least one training for parents on the T ANF program and how to access child care funds through the County and other Child Care SubSidy Programs; 7) evaluate the requests for child care by families receiVing T ANF benefits; and 8) a redirection of funding from Clty- supported resource and referral services to Increase SubSidies to Santa MOnica families may be recommended for FY 1998-99. CONNECTIONS FOR CHILDREN CCFC) - CHILD CARE CENTER SUPPORT PROGRAM FY 1997-98 Recommended Fundina Level: $125,423 (General Fund) Program Summary: ThiS program Will provide operating support, start-up, and technical assistance funds to Infant care proViders, licensed child care proViders and family day care providers. The goals for thiS project IS to Improve the quality of child care services and the speCialized needs of providers as recommended In the Child Care Master Plan. Prooosed FY 1997-98 FundinQ Conditions: The proposed FY 1997-98 funding conditions Include: 1) create a 3-year funding cycle for the Infant care support grant, 2) continue use of the grant funds of $2,000 or less for one-time expenditures; 3) maintain fleXibility of the grant funds of $2,000 or less to allow for changing needs of Infant and preschool child care centers; and 4) provide a minimum 15% cash match to directly benefit a child care center. CONNECTIONS FOR CHILDREN (CFC) - PARENT ORGANIZING PROJECT Not Recommended for Funding The organization requested $26,606 to provide leadership training to 25 parents With children enrolled In Santa MOnica schools and Headstart programs. The program did not successfully compete for funding. Outcome Indicators did not 53 clearly demonstrate program effectiveness and success. A separate funding recommendation IS being made for the Santa MOnica Mallbu Unified School District to provide parent outreach, counseling, and leadership development based on an effective model currently utilized by the school district. CONNECTIONS FOR CHILDREN (CFCI - CHILD CARE WAGE SURVEY Recommended for FY 1996-97 Technical Assistance Funding The organization requested $9,927 to develop and conduct a survey of staff compensation In 50 Santa MOnica child care centers ThiS proposal IS not recommended for funding through FY 1997-98 CD Program funds, however, some funding Will be provided from FY 1996-97 technical assistance funds Dl$PUTI; RESOLUTION sERVlCeS'f,ORS) - SCHOOL MEDI1-\TION PROGRAM FY 1997-98 Recommended Fundina level. $45,110 (General Fund) Pro~ram Summary": ThiS program Will provide conflict resolution, bias awareness and Violence prevention services to approximately 1,200 youth at John Adams Middle School and llncoln Middle School. A total of 45 peer mediators Will be trained. The organizatIOn requested $50AOO, an Increase to their FY 1996-97 funding level ($45,110). Funding, however, IS recommended at the FY 1996-97 funding level ($45,110) on a one-year contingency contract baSIS only Funding may be renewed In FY 1998-99 contingent upon the organization's ability to meet the proposed funding conditions specified below, the outcome of the City's fiscal review conducted In FY 1996-97, and the completion of a full finanCial and program audit In FY 1997-98. Preliminary results of the City's fiscal review Initiated In April of 1997 Identified a number of serious problems With the organization's fiscal management practices. Findings show that the organization IS not maintaining proper time cards and payroll accounting for agency staff. ThiS has resulted In DRS not being In compliance With Its FY 1996-97 contract and the City's inability to verify whether the majority of ItS grant funds were spent according to the agency's contract budget. Findings also indicate that agency staff dedicated to the Santa MOnica office and paid through the City's grant and cash match are also proViding service to non-Santa Monica areas. Pending the completion of thiS reView, a significant portion of the City's FY 1996-97 grant funds may be disallowed. Based on these preliminary results, a more thorough fiscal, administrative and program review Will be conducted In FY 1997-98. ThiS Will Include a review of the program's overall Impact and effectiveness given a high staff turnover rate (over 100% Since FY 95- 96) Technical assistance funds are available to assist the organization to address these Issues Given these circumstances and the agency's lack of response to a number of City inquIries and repeated requests to verify and document agency activities over the 54 past several months, City staff recommended a one-year only contingency contract and a number of funding conditIons specified below. The agency's full cooperation and responsiveness In complYing with all contract requirements, funding conditions, and City inquiries IS required to resolve these Issues and to receive continued funding. Pro~osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 11 services are to be provided on a 12-month baSIS and must Identify summer activities In the Program Plan, 2) City grant funds Will be provided on a cost reimbursement baSIS upon the timely and accurate submiSSion of all required City reports; 3) grant funds Will be Withheld until all findings of the fiscal review have been resolved to the City's satisfaction; 4) submit an agency-wide budget showing total agency costs and clear cost centers allocating projected expenses for all agency programs, 5) submit a wntten plan descnblng how agency program and administrative staff Will regularly commUnicate, coordinate, and prOVide necessary documentation on all fiscal matters With the Los Angeles County Bar ASSOCiation accounting department must be submitted; 6) maintain and submit Signed time cards to the L.A. County Bar ASSOCiation's accounting department on a monthly baSIS documenting the actual time spent on each program area, 7) submit copies of all Signed time cards and Board minutes to the City on a quarterly baSIS With the City-reqUired fiscal reports; 8) all fiscal reports must be prepared by the L A County Bar ASSOCiation's accounting department uSing information from the General Ledger print-out, 9) prompt nOtification of any and all staff changes related to the City's grant along With an Immediate plan for filling vacancies; 10) sustain a minimum direct cash match of 25% to the Santa Monica program based on services to 100% Santa Monica reSidents; 11) fully cooperate and participate In the City's fiscal, administrative, and program review to be conducted In FY 1997-98, and 12) reply to all City inqUiries and requests In a timely manner El NICO FAMll V CENTER - SANTA MONICA OUTREACH PROGRAM FY 1997-98 Recommended Fundina Level: $103,056 (General Fund) Program Summary: ThiS program Will prOVide counseling, case management and parent education services to 262 indiViduals (children and parents) at Edison and Will Rogers Elementary Schools. The proposed program outcomes Include: 1) to Increase Improvement In school attendance performance and/or behaVior by 80%; 2) to reduce symptoms of trauma or conflict by 70%; 3) to Improve family communication and functiOning by 70%, 4) to Increase parent knowledge of child development and their parenting skills by 75%; 5) to Increase parent knowledge of community resources by 60%; and 6) to Identify the needs of all Incoming kindergarten students for support as measured by the Children's Bureau Assessment Form The organization requested $108,209 for FY 1997-98, an Increase to their FY 1996-97 funding level ($103,056). Given the limited availability of funding and other competing priOrities, thiS Increase IS not recommended. Pro!losed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditIons Include. 1) Increase the program cash match to a minimum 25% level based on a 90% service level to Santa MOnica reSidents; 2) assess current and 55 potential program participants who may also be enrolled In the Housing Authonty's Family Self-Sufficiency Program for ongoing case management services; 3) attend Santa MOnica Housing Authority's onentatlons, trainings and Family Self- SuffiCiency adVisory committee meetings; 4) formalrze the case management component of services to Identify a realrstlc number of famllres who need a pnmary case manager; 5) clearly differentiate between children and families served and target the number of children seen With their families as family units and not as individual participants; and 6) services are to be provided on a 1 2-month baSIS and must Identify summer activities In the Program Plan. FAMILY SERVICE OF SANTA MONICA rFSSMl - AGENCY-BASED COMMUNITY SUPPORT FY 1997-98 Recommended Fundina level: $ 53,951 (General Fund) Program Summary: The program Will provide agency based support for counselrng and case management services to 25 low Income families for long term support and 50 low Income famllres for short term or one time assistance The program outcomes proposed are. 1) enhance family commUniCatIOn, problem solVing and coping skills by 80%; 2) Improve parenting skills by 80%; 3) Increase level of competency and emotional stabllrty for 80% of famllres served to sustain employment; 4) Increase efficacy and setf esteem by 75%, 5) Increase ability to deal With trauma for 85% of the 20 children and famllres targeted, and 6} reduce risks of self abUSive behaViors for 80% of targeted children and families. Pro~osed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include 1) assess current and potential program participants who may also be enrolled In the HOUSing AuthOrity's Family Self-SuffiCiency Program for ongoing case management services; 2) attend Santa Monica HOUSing Authorrty's onentatlons, trainings and Family Self-SuffiCiency adVisory committee meetings; 3) maintain a minimum. 50 FTE bilingual SOCial worker; 4) submit a revised Program Plan With clear Intake criteria and Improved measurable outcome obJectives, 5) resubmit a Program Budget to accurately reflect a minimum 25% cash match based on the actual level of service to Santa MOnica, and 6) services are to be proVided on a 12-month baSIS and must Identify summer actIVities In the Program Plan. FAMll Y SERVICE OF SANTA MONICA - JOHN MUIR ELEMENTARY SCHOOL-LINKED PROGRAM FY 1997-98 Recommended Fundina level: $42,992 (General Fund) Program Summary: The program Will prOVide school-based indiVidual and family case management and counseling service for 90 children and their families at John MUIr Elementary School. Program outcomes Include. 1) decrease school absenteeism for 75% of the IdentIfied students; 2} Increase quality of peer, adult and family relationships for 70% of IdentIfied students; 3) Increase access to communIty resources for 95% of the Identified students, 4) Increase parents' abllrty to understand and better manage theIr children's needs for 80% of Identified students; 5} Increase parents' awareness of health promoting behaViors for 80% of the Identified students; 6) 75% of the Identified families Will Increase their level of partiCipation and support to the school structure, and 7) 90% of all John MUir 56 teachers receiving consultation services will report an Increased understanding of factors influencing their students behavior and be able to develop interventions which will aid them In the classroom and student functioning. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding condItions Include 1) assess current and potential program participants who may also be enrolled In the Housing Authority's Family Self Sufficiency Program for ongOing case management services; 2) attend Santa MOnica Housing Authority's orientations, trainings and Family Self SuffiCiency advisory committee meetings; 3) maintain 1 FTE bilingual SOCial worker; 4) In consultation with the Infant Family Support ProJect, Child Development SerVices, and Principal develop a clear tranSitIon pathway from the Family Support and Early Childhood Programs to Elementary School; and 5) collaborate With eXisting school systems including the Parent Advocates and Community liaisons. FAMIL Y SERVICE OF SANTA MONICA rFSSMl - MCKINLEY ELEMENTARY SCHOOL LINKED PROGRAM FY 1997-98 Recommended Fundina level: $42,992 (General Fund) PrOflram Summary. The program Will prOVide a full time bilingual school SOCial worker/case manager for comprehensive case management, counseling serVices, cnsls intervention, parent education and support to 90 children and their families Program outcomes mclude' 1) to Increase student's abIlity to function In the classroom environment for 65% of the Identified students; 2) to decrease school absenteeism for 75% of the Identified students, and 3) to Increase family participation and support In the school by 75%. The funding recommendation IS an Increase to the organization's FY 1996-97 fund Ing level This Increase Will expand the program to serve an additional 45 youth and their families served at McKinley Elementary School. Pro~osed FY 1997-98 Fundinfl Conditions: The proposed FY 1997-98 funding conditions Include: 1) assess current and potential program participants who may also be enrolled In the Housing Authonty's Family Self-Sufficiency Program for ongoing case management serVices, 2) attend Santa MOnica Housing Authority's onentatlons, trainings and Family Self-Sufficiency advisory committee meetings; 3) maintain 1 FTE bilingual SOCial worker; 4) reduce administrative costs to a minimum of 20%, and 5) services are to be proVided on a 12-month basIs and must Identify summer actIVities In the Program Plan. FAMilY SERVICE OF SANTA MONICA (FSSM) SCHOOL-AGED PARENT INFANT DEVELOPMENT (SAPID) AND ON THE MOVE PROGRAM FY 1997-98 Recommended Fundina level: $42,992 (General Fund) ProQram Summary: The program Will prOVide case management and counseling services to 37 pregnant and parenting teen mothers and fathers to support their academiC progress, future self-suffiCiency and parenting The program partICipants Will be students enrolled In the School Aged Parent-Infant Development Program 57 at Santa Monica High School or graduated from high school and currently enrolled In classes at Santa Monica College. Prooosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) maintain 1 FTE bilingual socIal worker; 2) partIcipate In the Santa Monica High Alliance; 3) conduct at least one mformatlonal seminar on welfare reform eligIbility and benefits, 4) reduce administrative costs to a minimum of 20%; and 5} services are to be provided on a 1 2-month baSIS and must Identify summer activities m the Program Plan FAMilY SERVICE OF SANTA MONICA fFSSMl TRANSITION GROUPS Not Recommended for Funding The organization requested $11,639 to provide skills tralnmg and support groups to all 5th graders and theIr parents m SIX Santa MOnica elementary schools In preparation for middle school Given the limIted availability of funds and other competing funding prrOrltles, thiS proposal did not successfully compete for funding GROWING PLACE - MENTO RING PROGRAM FY 1997-98 Recommended Funding level: $9,991 (General Fund) Program Summary: The program Will provide a collaborative pilot mentor program to tram 12 Santa MOnica youth from Santa MOnica High School as early childhood assistants In an accredited child care setting Early childhood teachers Will mentor Santa MOnica youth In Job and life skills Services Include: 1) recrUiting four mentor teachers from the Growing Place; 2) conducting four workshops With Santa Monica High School faculty; 3) proViding ongoing support and follow-up With the students; and 4) developing gUidelines for replication to other early childhood centers The service categorres are: Job Tramlng & Employment ASSistance, Child Care, Conflict Resolution and MediatIon and exposure to ASslstlve Technology and Education Pro!>osed FY 1997-98 FundinQ Conditions. The proposed FY 1997-98 funding conditions Include' 1) the program Will explore the feasIbility of certifYing teachers through the RegIonal Occupation Program (ROP) In order to provide ROP training In early child development to a larger number of Santa MOnica HIgh School youth; 2) the program Will rework the ellglblhty crrterla With the Santa MOnlca-Mallbu Unified School Dlstrrct to place students between the ages of 16 and 19, and 3) track future employment of youth In the program. INSTITUTE FOR MULTI CULTURAL COUNSELING AND EDUCATION SERVICES. INC. - PARENT EDUCATION AND SUPPORT PROGRAM Not Recommended for Funding The organization requested $10,000 to provide a PubliC Service Announcement (PSA) and a 12-parentlng class In five languages The proposed program did not 58 successfully compete for funding It was unable to demonstrate a well documented need in Santa MOnica and dId not provide effective outcome indicators. JEWISH FAMilY SERVICE fJFS) OF SANTA MONICA YOUTH COUNSELING AND REFERRAL PROGRAM IV-CARP} FY 1997-98 Recommended FundinQ level: $24,458 (General Fund) Program Summary: The program will provide Individual, group and family counseling, case management, cnSIS intervention and related support services to 150 Individuals (students, parents and faculty) at Santa Monica High School. Program outcomes Include: 1) a 60% reduction In family conflict; and 2) a 60% deSired shift In substance abuse, school performance, violent behavior, and family relationships The organization requested $79,134 for FY 1997-98, an Increase to their FY 1996- 97 funding level ($24.458) ThiS funding Increase was requested to provide services at MUir Elementary School through the use of part-time Interns. The proposed program model focused on short-term CriSIS Intervention services and did not emphasIze long-term services resulting In tangible program outcomes As a result, thiS Increase was not recommended for funding. Recognizing the need for services at MUIr Elementary School, a separate proposal process was Initiated In Aprrl of 1997. JFS IS eligible to apply for these funds ($42,992) A funding recommendation for these funds Will be made In early June 1 997 ProDosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include" 1) services are to be prOVided on a 12-month baSIS and must IdentIfy summer actIVitIes In the Program Plan, and 2) maintain bilingual program staff " lATINO RESOURCE ORGANIZATION - SCHOOL-BASED FAMilY PROGRAM Not Recommended for Funding The organization requested $69,600 to prOVIde a new series of parent education workshops for Latino and Afncan American Parents In the Santa Monlca-Mallbu Unified School District A total of 300 Spanish Speaking famIly members and a total of 128 African-American family members are targeted to be served. Based on the organIzation's Inability to demonstrate ongoing and effective administrative, program and fIscal capacity, thiS proposed program did not successfully compete for funding (see separate recommendation for Latino Resource OrganrzatlOn under the Commumty and Neighborhood Services Section). A separate funding recommendation IS being made for the Santa Monlca-Mallbu Unified School District to prOVIde parent outreach, counseling, and leadership development based on an effective model currently utilIzed by the school dIstrict 59 SANTA MONICA-MALIBU UNIFIED SCHOOL DISTRICT lATINO PARENT SUPPORT PROGRAM FY 1997-98 Recommended Fundina level: $39,591 (General Fund) Program Summary: Funding IS recommended to expand the Enlace FamIliar program, a district-wide family support network for Latino families administered through the Santa Monlca-Mahbu Unified School Dlstnct. ThIs program currently provides leadership skills and development to approximately 75 families City funding would expand the program to 150 parents. The FY 1997-98 funding level IS recommended at $39,591 reflecting a 9~month program. Year 2 funding IS recommended at $52,788 for a full 12-month program. Proposed FY 1997-98 Funding Conditions: Proposed FY 1997-98 funding conditions Include: 1) submittal and approval of an annual Program Plan and Budget; 2) proVISion of a 25% direct cash match; 3) targeting of City funds speCifically for the Enlace Facmiliar program, and 4) submittal of a program evaluation by June 3D, 1997 to assess program outcomes. SANTA MONICA-MAlIBU UNIFIED SCHOOL DISTRICT MARINE PARK CHilD DEVELOPMENT CENTER FY 1997-98 Recommended Fundina Level: $230,372 (General Fund) Program Summary: The program will prOVide full-day, year-round care for 53 Infants, toddlers, and preschoolers to Santa MOnica City employees and residents of Santa MOnica. The City of Santa Monica SUbsidizes Santa MOnlca-Mallbu Unified School Dlstnct and prOVides a rent-free faCIlity for child care services at Manne Park The proposed program outcomes are: 1) to operate at no less than 95% capacity throughout the program year; 2) to have City of Santa MOnica employees and Santa MOnica reSidents make up a total of at least 70% of the child care population, 3) to Increase awareness of Manne Park Child Development Center's eXistence and programs throughout the Santa MOnica community; and 4) to Increase City of Santa MOnica employees awareness and utilization of Manne Park Child Development Center. It IS recommended that Santa MOnlca-Mahbu Unified School District receive a 10% reduction to their FY 1996-97 funding. The Santa Monlca-Mallbu Unified School District Child Development Services Will Increase the amount of subSidy from the State Department of Education/Child Development DIVISion to 6 center spaces. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) proVide 6 subSidized child care slots; 2) resubmit Program Plan With Improved, measurable outcome obJectives; and 3) continue to seek alternative funding options to reduce the City's subSidy SANTA MONICA-MAlIBU UNIFIED SCHOOL DISTRICT - SANTA MONICA HIGH SCHOOL ALLIANCE FY 1997-98 Recommended Fundina Level: $288,220 (General Fund) 60 Program Summary: The program will provide coordinated, collaborative services including conflict resolution, counseling and crrsls intervention, drug/alcohol Intervention, Job training and support, case management and parent education for 670 9th grade students and 200 targeted at-risk students grades 9-12 Program outcomes Include 1) a 40% reduction In absenteeism among "at-risk" students; 2) a 60% Improvement In attitude and behavior; and 3) 40% of 9th graders reporting a greater understanding of cultural differences and Increased ability to resolve conflicts peaceably. The organization requested a 5 % Increase to their FY 1996-97 funding level for general cost Increases Given the limited availability of funding and other competing prrOrltles, this Increase IS not recommended. Pro~osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) dedicate $144,241 of the City's grant to employment serVices, $82,441 of which shall be dedIcated for direct youth employment stipends, 2) resubmit executed Memorandum of Understandings (MOU) describing specifiC actIVItIes and numbers of persons to be served by each collaborating agency, 3) assess current and potential program partiCipants who may also be enrolled In the Housmg AuthOrity's Family Self Sufficiency Program for ongoing case management services; and 4) prOVide, through evaluation and case study, documentation of program Impact on Alliance students. SANT A MONICA COllEGE - ON THE MOVE PROGRAM 'PICO PARTNERSHIP FY 1997-98 Recommended Fundina level: $181,251 (General Fund) Program Summary: The program Will provide recruitment and Information, child care aSSistance, personal and academiC counseling, employment and career serVices, tutorrng, finanCial aid application assistance and book vouchers to 100 Santa Monica youth Program outcomes Include 1) 50% of participants WIll Increase their student partiCipation In cO-CUrricular actiVities at the college; 2) 50% Will have Identified academiC goals by the end of the first year; 3) 65% of the partiCipants Will maintain a 2.0 GPA each semester; and 4) 60% of teen parents Will exhibit and report Improved family functlonrng and parenting skIlls Within 6 months of receiving program services. The organrzatlon requested a $23,083 Increase over their FY 1996-97 funding level ($171,251) for employment stipends. However, given the limited availability of funding, CIty staff recommends a $10,000 Increase only. Pro~osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) adjust the number of youth speCified In the Program Plan to 1 00 Santa Monrca youth based on the combined level of actual service prOVIded In FY1996-97; 2) Santa MOnica youth should be defined as recently graduating from Santa Monica High School or currentiy residing In Santa MOnica, 3) dedicate a minimum of $111,420 In City grant funds for employment stipends; 4) coordinate and target serVice delivery With the Santa Monica High School Alliance to ensure an effective continuum of serVices, 5) prOVide case studies Illustrating program effectiveness WIth the FY 1 997-98 mid-year Program Status Report; and 6) continue to strengthen the program's funding base through non-City sources. 61 ST. JOHN'S CHilD AND FAMilY DEVELOPMENT CENTER YOUTH DEVELOPMENT PROJECT FY 1997-98 Recommended Fundina level: $134,516 (General Fund) Program Summary: The program will proVide school-based, at-nsk intervention services to 150 Santa Monica Middle School students, OlympiC Continuation School students, faculty and parents. Program outcomes Include: 1) to Improve participant's school behavior by 50% as measured by dements and school absenteeism, 2) to enhance social support by 65% measured by group attendance records and self-reports; 3) to enhance family member's ability to support their children to do well at school and In the community by 40%, as measured by self reports; and 4) to Improve positive coping and problem solVing skills by 65% as measured by the Group leader's report and the Waterman test. The organizatIOn requested a 2.4% Increase to their FY 1996-97 funding level for general cost Increases. Given the ability to redirect grant funds from administrative costs to program staff, thiS mcrease was not recommended. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) Increase the total number of persons to be served to 175; 2) redirect $10,000 from administrative Indirect costs to an mcrease In program staff (St John's Hospital administrative indirect costs will not be funded through thiS grant), and 3) assess current and potential program participants who may also be enrolled In the Housing Authonty's Family Self SuffiCiency Program for ongoing case management services ST. JOSEPH CENTER FAMilY SELF SUFFICIENCY (FSS) PROGRAM FY 1997-98 Recommended Funding level: $140,037 ($75,956 General Fund; $7,081 Prop A; $57,000 Housmg Authority) Program Summary ThiS program Will proVide support to 130 families participating In the Housing Authonty's Family Self-SufficIency Program Program outcomes are: 1) 100% of enrolled families Will develop a self-sufficIency plan Within two months of enrollment; 2) dunng the first 12 months of participation, 75% of families Will successfully address one major barrrer to self suffiCiency (I.e. child care, recovery services); 3) 50% of enrolled family head of households Will complete a remedial education course or Job trammg program; and 4) 25% of enrolled families Will Increase family Income. The organization requested $211,458 for a comprehensive case management and mental health program. Funding for thiS program IS recommended at a reduced amount to support case management services only. Year 1 fundmg (FY 1997-98) IS recommended at $140,037 allOWing for a 6-week start-up penod Full annual funding for FY 1998-99 IS recommended at $155,000 Proposed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include: 1) City funds are to be dedicated to a minimum of three case managers; 2) $7,081 of the total City grant must be used for bus tokens; 3) assess 62 the feasibility of expanding ACMS for tracking program services; 4) participate In the City of Santa MOnlca Housing Authorrty Family Self Sufficiency Advisory CommIttee, and 5) partner with other potential service providers to ensure that services are well coordinated and effective. COMMUNITY AND NEIGHBORHOOD SERVICES I AMERICAN RED CROSS - CPR TRAINING Not Recommended for Funding The organization requests $69,616 to expand the provIsion of CPR training to 1,500 Santa MOnica residents including but not limited to 300 low-Income residents, 800 youth, 220 City employees and nonprofit staff/clients, and 60 seniors. This program did not successfully compete for funding. It was unable to demonstrate a well-documented need In Santa Monica; provide effective outcome Indicators; and provide an adequate level of service to lOW-income Santa MOnica residents. It IS recommended that $5,250 be transferred to the City's Personnel Department to establish a small CPR training program for City employees DISPUTE RESOLUTION SERVICES tORS) COMMUNITY MEDIATION PROGRAM FY 1997-98 Recommended Fundin~ level $25,000 (General Fund) Pro~ram Summary: The program will target mediation services involving low- Income Santa Monica residents and direct referrals from the City of Santa Monica only The organization requested $59,726 for FY 1997-98, an Increase from the FY 1996-97 funding level ($52,556) However, reduced funding IS recommended due to the program's low level of services to lOW-income Santa MOnica residents (34% of the overall number served) Funding IS also recommended on a one-year contingency contract baSIS only. Funding may be renewed In FY 1 998-99 contingent upon the organIzation's ability to meet the proposed funding conditions specified below, outcome of the City's fiscal review conducted In FY 1996-97, and the completion of a full finanCial and program audit In FY 1997-98. Preliminary results of the City's fiscal review Inltlated In Aprrl of 1997 Identified a number of serrous problems with the organization's fiscal management practices Findings show that the organization IS not maintaining proper time cards and payroll accounting for agency staff. ThiS has resulted In DRS not being In compliance with Its FY 1996-97 contract and the City's Inability to verrfy whether the maJonty of 63 Its grant funds were spent according to the agency's contract budget. Findings also indicate that agency staff dedicated to the Santa Momca office and paid through the City's grant and cash match are also providing service to non-Santa Momca areas Pending the completion of thiS reView, a slgmflcant portion of the City's FY 1996-97 grant funds may be disallowed Based on these preliminary results, a more thorough fiscal, administrative and program review will be conducted In FY 1997-98. ThiS will Include a review of the program's overall Impact and effectiveness given a high staff turnover rate (over 100% Since FY 95- 96). Techmcal assistance funds are available to assist the organization to address these Issues. Given these Circumstances and the agency's lack of response to a number of City inqUiries and repeated requests to verify and document agency activities over the past several months, City staff recommended a one-year only contingency contract and a number of funding conditions specified below. The agency's full cooperation and responsiveness In complYing With all contract requirements, funding conditions, and City inqUiries IS required to resolve these Issues and to receive continued funding. Prop.osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) City funds shall target long-term mediation services involVing low-income Santa MOnica residents and direct referrals from the City of Santa Momca only; 2) City grant funds Will be provided on a cost reimbursement basIs upon the timely and accurate submiSSion of all reqUired City reports; 3) grant funds Will be Withheld until all findings of the fiscal review have been resolved to the City's satisfactIon; 4) submit an agency-wide budget shOWing total agency costs and clear cost centers allocating projected expenses for all agency programs; 5) submit a written plan describing how agency program and administrative staff Will regularly communicate, coordinate, and provide necessary documentation on all fiscal matters With the Los Angeles County Bar Association accounting department must be submitted; 6) maintain and submit signed time cards to the L.A. County Bar Association's accounting department on a monthly baSIS documenting the actual tIme spent on each program area; 7) submit copies of all signed time cards and Board minutes to the City on a quarterly baSIS With the City-reqUired fiscal reports; 8) all fiscal reports must be prepared by the L A. County Bar Association's accounting department uSing Information from the General Ledger print-out, 9) prompt notification of any and all staff changes related to the City's grant along With an Immediate plan for filling vacancies; 10) sustain a minimum direct cash match of 25% to the Santa MonIca program based on services to 100% Santa MOnica residents; 11) fully cooperate and participate In the City's fiscal, administrative, and program review to be conducted In FY 1997-98; and 12) reply to all City inqUiries and requests In a timely manner LATINO RESOURCE ORGANIZATION COMMUNITY INTAKE AND OUTREACH FY 1997-98 Recommended Fundina level: $13,197 (General Fund 3-month tranSition grant) Program Summarv: The organization requested $54,055 to provide case management and information and assistance to 1 25 persons annually 64 This program IS not recommended for renewed fundmg In FY 1997-98 due to the organization's mablllty to effectively demonstrate administrative and fiscal viability. Since 1995, the organizatIOn reduced the full-time Executive Director to half-time In an effort to address fundmg reductions from other non-City sources The Board of Directors assured the City that thiS was a temporary measure until other funds could be raised In January of 1996, the City requested an update on the status of fund raising and the agency's efforts to restore the Executive Director position to full-time. To date, the organization has not responded. The fundmg proposal continues to show the Executive DIrector position at a .50 FTE level The City recently conducted a fiscal review with results indicating continued financial and management problems. On at least one occaSion, the agency required employees to withhold cashing paychecks for up to SIX weeks Bank reconCIliation statements are not prepared on a monthly basIs as IS standard practice A three-month tranSition fundmg IS recommended to allow the organization time to plan for thiS reduction. LEGAL AIO FOUNOATION OF LOS ANGELES ILAFLA) GENERAL COMMUNITY LEGAL SERVICES FY 1997-98 Recommended Fundina Level: $194,357 (General Fund) Program Summary: The program will provide counsel, adVice, brief service and legal representation to residents of Santa MOnica In the area of landlord-tenant, government benefits, family law and debt CriSIS matters to approximately 1,000 Santa Monica residents. The organization requested $203,760 for FY 1997-98, an Increase over their FY 1996-97 fundmg level ($194,357). Given the limited availability of funding and other competing priOrities, thiS increase IS not recommended for fundmg. Pro~osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include. 1) with the first biannual Program Status Report, provide a review of all IOL T A and Legal Services Corporation (LSC) funds received by LAFLA with the agency's allocation methodology documenting how Santa MOnica IS receiving a faIr share, 2) revise agency By-Laws to ensure the appOIntment of a Board member from the Santa MOnica Bar Association, 3) assess methods for Increasing lAFLA's utilization of pro bono attorney resources, 4) bl-annual updates on the activities of the Community AdVISory Board; and 5) maintain a minimum of 1 20 FTE direct staff attorney pOSitions for the General Program and 1 0 FTE directing attorney on-site for all programs. LEGAL AID FOUNDATION OF LOS ANGELES ILAFLA)- DOMESTIC VIOLENCE PROGRAM FY 1997-98 Recommended Fundina level: $100,641 (General Fund) Program Surnmarv' The program will prOVide counsel and adVice, and technical assistance In prepanng appropnate documents for restraining orders for 262 Santa MonIca Victims of domestic abuse and Violence In addition, lAFLA will collaborate 65 with Ocean Park Community Center to provide Individual, family and group therapy to 210 Santa Monica women and youth who are Victims or family witnesses of domestic violence. Program outcomes Include. 1) 30% will successfully secure a restraining or stay away order, 2) 80% will report a decrease In stress and Improved self confidence and self-esteem within 6 months; and 3) 70% will report an Improvement In relationship with family and/or friends within 6 months. The organization requested a total of $108,313, an Increase over their FY 1996-97 funding level ($103,102). City staff recommends a reduced funding level based on the historically low level of service to Santa Monica residents. The court-based cliniC serves 34% Santa MOnica residents and the training, education and counseling proJect serves 89% Santa MOnica residents Based on these percentages, the City's funding was at a higher level than the level of services provided to Santa MOnica. The recommended FY 1997-98 grant proVides a more proportionate funding level. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) maintain .60 FTE direct staff attorney positions for the combined Domestic Violence Programs and 1.0 FTE directing staff attorney on Site for all programs; and 2) the program must maintain a minimum 25% direct cash match to the program based on the actual percentage of service to Santa MOnica reSidents received. lEGAL AID FOUNDATION OF lOS ANGELES ILAFLAl- TENANT:lANDlORD SERVICES FY 1997-98 Recommended Fundina level: $115,000 (General Fund) Program Summary: The program Will prOVide counsel and adVice, brief service and legal representation for 246 tenants before the Rent Control Board and courts In landlord-tenant matters. Up to SIX vouchers of $1,000 each Will be prOVided to eligible landlords to obtain legal assistance Program outcomes were not Included In the proposal The organization requested $138,605 for FY 1997-98, an Increase of the FY 1996- 97 fu ndlng level ($11 5,000) The proposed program did not demonstrate an Increase In service prOVided or Improved outcomes The requested funding Increase appeared to supplant a decrease In non-City funding sources previously allocated to thiS program. Given the limited availability of funding and other competing priOrities, thiS Increase was not recommended. Prop.osed FY 1996-97 Funding Conditions: The proposed FY 1997-98 funding conditions Include 1) maintain a minimum 1.0 FTE direct staff attorney pOSitions for the Tenant/Landlord program and 1.0 FTE directing attorney on-site for all programs; 2) With the first biannual Program Status Report, proVide a report on the local Impacts of the Costa-Hawkins Act lOW INCOME ELDERLY UNITED-COMMUNITY ASSISTANCE PROJECT CL.I.E.U.-C.A.P.t FY 1997-98 Recommended Fundina level: $108,121 (General Fund) 66 Pro~ram Summary The program will prOVIde SOCial services to 520 low and no Income residents of the PICO Neighborhood of Santa MOnica Including benefits advocacy, emergency food, Information and referral and special programs targeted to promoting the health, education, and SOCial interaction of seniors. Program outcomes Include: 1) 80 home bound seniors Will report a 25% Increase In self- sufficiency and Increased ability to remain In their own homes, 2) of the 520 undupllcated no/low Income clients receiving SOCial serVices, 80% Will report that theIr needs for information and resources are being met; and 3) 60 clients Will receive assistance with loans of medical equipment. RecogniZing that FY 1997-98 Will represent a year of transition and change for the agency, the City Will target technical assistance funding for capacity bUilding and development. A fiscal review Will also be conducted In January of 1998 to determine the agency's fiscal integrity. Pro~osed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include: 1) submit of a reVised FY 1997-98 Program Budget reflecting additional line-Item detail, 2) submit a reVised FY 1997-98 Program Plan reflecting Improved program outcomes and a corresponding system for program evaluation; 3) the Immediate appointment of an Interim Executive Director and a Board- approved plan for recrUitIng and hlrlng a permanent Executive Director; 4) timely submittal of reqUired program and fiscal reports; 5) by September 30, 1997, a wntten plan for the development and Implementation of a profeSSional office management system to Improve record keeping and reporting and strengthened fund raising plan pnorltlZlng staff salary Increases; 6} the completion of an Independent finanCial audit for FY 1995-96 and FY 1996-97 to be submItted no later than December of 1997; and 7) maintain a minimum of three Board members who reSide In Santa MOnica. NEIGHBORHOOD SUPPORT CENTER (NSC) FY 1997-98 Recommended Fundino level: $63,668 (General Fund 3 month tranSition grant) Program Summary: At the June 30, 1996 City CounCil Budget Hearings, members of the CounCil requested City staff to conduct an evaluation of the Neighborhood Support Center (NSC) model to determine ItS effectiveness In meeting the City's goal of enSUring the broadest range of citizen partiCipation and community Involvement. The evaluation was completed and a report has been transmitted to the City CounCil and publIC. It concludes that the current structure no longer supports the needs of the neighborhoods and does not promote the achievement of the City's goals for community partiCipation. City staff recommend discontinued funding under the current model prOVided through the NSC. A total of $63,668 IS recommended for a three-month tranSitIon period for NSC to cover staff and operational costs while allOWing time for program close-out An additional $60,443 IS recommended to prOVide support to 5 neighborhood organizations as deSCribed below. Prop.osed FY 1997-98 Funding Conditions Proposed FY 1997-98 funding conditIons Include' 1) submit a 3-month Program Plan and Program Budget detailing all program costs Including reqUired payoff amounts for accrued staff vacation and 67 sick leave; 2) by August 1, 1997, submit an Inventory of all nonexpendable property and a plan for storing all agency files for a three-year period; and 3) by October 15, 1997, submit a close-out Fiscal and Program Status Report and remIt all nonexpendable property NEIGHBORHOOD ASSOCIATION SUPPORT SET-ASIDE FY 1997-98 Recommended Fundlnc Level: $60,443 (General Fund) ProCJram Summary Funding ($60,443 maximum) for a pilot proJect that provides support to the five historically supported neighborhood associations historically IOPCO, PNA, Mid-City Neighbors, Wilshire IMontana, and SPAN), would not be a monetary grant. Based on the needs of neighborhood aSSOCiations, support to the aSSOCiations would be prOVided in the form of accounts between local vendors and the City. Neighborhood associations could access support services such as printing, translation, computer graphiCS, mailing, postage, vOice-mail, a post office box, storage, and general office supplies. There would be no staff costs funded The resources prOVided by the City would serve as a match for other neighborhood aSSOCiation resources (such as membership fees, newsletter advertisements, volunteer time.) Proposed FY 1997-98 FundinCJ Conditions: Fundmg would be conditioned on clear criteria for how City-supported neighborhood aSSOCiations Will actively Inform and Involve reSidents to advocate on CIVIC Issues The follOWing IS proposed as minimum criteria for neighborhood aSSOCiations to receive support: 1) conduct an annual meeting of the aSSOCiation membershIp by June 30, 1997 that IS open to the public, Involves the neighborhood In IdentifYing critical Issues and priOrities, and IS well noticed, 2) maintain a tax exempt, nonprofit status; 3) not make political endorsements or take pOSItions on ballot measures, 4} Implement a policy on what constitutes legitimate position-taking and maintain records of the democratic process, 5) abide by a Memorandum of Understanding With the City of Santa MOnica; 6} use City funds to Inform the publiC on Issues In a manner that promotes public dIalogue, inclUSive of a dIverSity of Views, Including bilingual translation and interpretation; 7) demonstrate support of the reSidents It Intends to represent through a process such as the petition, and 8) develop prOVISIons In bylaws regarding rotation of board offIcers and members that balances the need for stability and continuity With the need for new leadership and ensure that no member Will hold the same board office for more than four consecutive years. OCEAN PARK COMMUNITY CENTER - SOJOURN SERVICES FOR BATTERED WOMEN FY 1997-98 Recommended Fundinc level: $45,329 1$44,729 General Fund; $600 Prop A) Program Summary: The program Will prOVide a comprehenSive, culturally competent, domestic Violence prevention and intervention program for 1,100 Santa MOnica program partiCipants to empower Victims and the public and to reduce the inCidents of abuse for women and children In the community Program outcomes Include: 1) 60% Will report a greater awareness regarding the dynamiCs of domestic Violence and how to Identify abUSive behaVior In intimate relationships 68 within 6 months of receiving serVices, 2) 40% will receive protective order advocacy; and 3) 60% of teens will demonstrate a greater overall awareness of the dynamics of teen dating violence upon conclusion of a presentation. The organization requested an Increase of approximately 2.4% over their FY 1996- 97 funding level for general cost Increases Given the limited availability of funding and other competing priOrities, this Increase IS not recommended. ProDosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) provide a method for determining the level of service to low- Income residents. Pica CLOVERFIELD SITE IMPROVEMENTS FY 1997-98 Recommended Fundina Level: $647,736 (CommunIty Development Block Grant) Program Summary: This City-administered Capital Improvement Program (CIP) project IS recommended for a funding Increase In FY 1997-98, from $251,090 In FY 1996-97 to $647,736 In FY 1997-98. ThiS Increase IS through available FY 1997-98 federal Communrty Development Block Grant (CDBG) funds and IS recommended to provide necessary site Improvements to the City-owned PICO- Cloverfleld site. ThiS 2.9 acre site will be part of a broader master plannrng process for the expansion of the eXisting 5 8 acre Vlrglnra Avenue Park adjacent to the Site A planning process for permanent Improvements has been Inrtlated In FY 1997-98 with design team selection scheduled for summer of 1997. PUBLIC WORKS ASSESSMENT ASSISTANCE (PWAA) PROGRAM FY 1997-98 Recommended Fundina Level: $9,300 (Community Development Block Grant) Program Summary: ThiS City-administered program provides financial assistance to low and very low Income homeowners to subsidize the cost of City assessments for sidewalk and streetlight repair The program provides assistance to approximately 20 low-income Santa MOnica residents annually SANTA MONICA COLLEGE - RADIO KCRW FY 1997-98 Recommended Funding Level: $71,369 (General Fund) Program Summary: Funding IS recommended to continue broadcast of the City Council meetings. The organization will submit a scope of work and purchase order will be established with Santa MOnica College 69 VENICE FAMilY CLINIC (VFCl HEALTH CARE SERVICES FY 1997-98 Recommended Fundim~ Level: $73,656 ($62,670 General Fund; $10,986 Prop A) Pro~Jram Summary The program will provide free health care to 2,400 indigent Santa Monica reSidents. Program outcomes Include: 1) by the end of the contract period, 75% of undupllcated pediatric patients will be fully Immunized; 2) at least 50% of health care services will be proVided by health care volunteers; and 3) by the end of the contract period, at least 25% of cliniC patients who participate on the Venice Family CliniC AdVisory Council will be reSidents of Santa MOnica The organization requested $120,890 for FY 1997-98, an Increase over their FY 1996-97 funding level ($69,500) ThiS funding Increase IS requested as part of the organization's Increase In their support services through the priVatization of the County's Burke Health Center. Given the County responsibility for the provision of health serVices, City staff only recommend an Increase In Proposition A funding for bus token availability Proposed FY 1997-98 Fundjng Conditions; There are no specIal fundmg conditions proposed DISABILITY SERVICES I ACCESSIBILITY PROJECTS FY 1997-98 Recommended Funding level: $232,700 (Community Development Block Grant) Program Summary: ThiS City-administered Capital Improvement Program (CIP) project IS recommended at ItS FY 1996-97 funding level. ThIS proJect, funded through available federal Community Development Block Grant (CDBG) funds, provides accessibility Improvements to public facIlities. In FY 1997-98, Improvements are planned for seven public facilities and 30 curb-cuts Will be constructed. AMERICAN RED CROSS HIV AIDS EDUCATION AND TRAINING PROGRAM Not Recommended for Funding The organization requested $50,564 to provide workplace HIV/AIDS education targeting teachers, parents, school administrators, and City employees. Given the limited availability of funding and other competing priOrities, thiS program IS not recommended for funding. 70 BEST BUDDIES JOBS. INC. JOB TRAINING AND EMPLOYMENT ASSISTANCE Not Recommended for Funding The organizatIon requested $9,900 to provide supportive employment services for 5 Santa MOnica adults with developmental disabIlities. The proposal did not demonstrate a well documented need In Santa MOnica and It did not successfully compete for funding BETTY CLOONEY FOUNDATION - SERVICES TO PEOPLE WITH BRAIN INJURY Not Recommended for Funding The organization requested $148,200 to provide adult day care, Independent liVing skill and aSSistance, and Job training and employment for 75 Santa Monica reSidents With Acquired Traumatic Brain Injury (ATB!) as well as Information and referral services for a total of 150 Santa Monica reSidents. The proposal did not document a need In Santa MOnica and did not successfully compete for funding. CENTER FOR THE PARTIALLY SIGHTED COMPREHENSIVE LOW VISION SERVICES FY 1997-98 Recommended Fundina level: $10,000 (General Fund) Pro~ram Summarv: The proposed program seeks to proVide optometric and rehabilitative services to 70 Santa Monica reSidents With vIsion Impairments including Independent liVing skills and aSSistance, information and referral, parent education and support, HIV/AIDS awareness, diabetes educatIon, asslstlve technology and education, psychological counseling and transportation Program outcomes Include 1) enhanCing the VISion of 70% of the partiCipants through examinations and traIning With preSCribed optical deVices, 2) increasing the safe mobility of 11 % of the partiCipants through mobility training; and 3} proViding information regarding specialized benefits and services to 91 % of the partiCipants The organization requested $14,000 for FY 1997-98, an Increase over their FY 1 996-97 funding level ($12,391). Given the limited availability of funding and other competing pnOrltles, City staff recommends $10,000 The organizatIOn proVides services to a large regional area With approximately 1 2 % of their services serving Santa MOnica. The grant recommendation IS to support continued outreach and services to Santa MOnica while redUCing paperwork and reporting requirements for FY 1997-98. Prop.osed FY 1997-98 Funding Conditions There are no speCial funding conditions proposed. COMPUTER ACCESS CENTER - YOUTH AND SENIOR PROGRAM FY 1997-98 Recommended Fundina level: $27,043 (General Fund) 71 Program Summary The program will provide asslstlve technology services and education for 60 children with disabilities, 35 families and/or teachers, and for 35 seniors with disabilities. Program outcomes Include: 1) ensuring that 1 00 % of child participants Will become familiar and/or skilled with new software and applications or become more proficient with programs already In use, 2) developing Interdependent and cooperative skills of 90% of child partIcipants with disabilities and those without disabilities dUring work and play; and 3) assisting 80% of senior participants with disabilities to discover practical way to compensate through their limitations through the use of adaptive technology Proposed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include: 1) continue to ensure that Santa MOnica residents with disabilities are aware of and can easily access the Culver CIty location while searching for a Santa MOnica office; 2) provide a status report on the efforts to establIsh a Santa MOnica program site with the FY 1997-98 mid-year Program Status Report; and 3) provide clear linkage with other senior service providers for the new senior component. ESPERANZA CHARITIES. INC. INDEPENDENT LIVING PROGRAM FOR DISABLED ADULTS Not Recommended for Funding The organization requested $72,000 to provide 40 Santa Monica adults with phYSical and mental disabilities with Independent liVing Skills, counseling and behaVior modifIcation It also seeks to provide a total of 200 Santa Monica residents with phYSical and mental disabilities with short term Independent liVing counseling. ThiS proposal did not compete successfully for funding The organization was unable to demonstrate a well-documented need In Santa MOnica and provide effective outcome indicators A separate recommendation IS being made for continued funding to Westslde Center for Independent LIVing for similar services. SANTA MONICA AIDS PROJECT (SMAPl CASE MANAGEMENT AND EDUCATION FY 1997-98 Recommended Fundina level: $113,731 (General Fund) Program Summary: The proposed program seeks to provide a variety of HIV/AIDS services to Santa MOnica Including case management for 80 Santa MOnica residents, teen peer education training to over 100 Santa MOnica youth to reach 3,400 students through presentations, an expanded volunteer program, and outreach and education to people with HIV/AIDS Program outcomes Include: 1) enabling 95% of clients to better manage their lives and multiple stressors, 2) assisting 85% of clients to accomplish their service plans, 3} providing 880 homeless individuals and staff of locai homeless service agencies a one-hour H IV prevention session; and 4) ensuring that the 100 youth receiving peer education training Will provide presentations to their peers. The organization requested $123,880 for FY 1997-98, an Increase over their FY 1996-97 funding level ($95,531) ThIS Increase was requested to expand peer 72 education, volunteer services and case management to persons with HIV/AIDS. The City's recommended funding level of $113,731 supports the expansion of the peer education program only. It IS expected that the case management services will be provided by the agency's cash match Pro Dosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include. 1) develop a mutually agreeable service plan and executed Memorandum of Understandings with homeless service organizations provldmg City-funded case management services; and 2) coordinate teen peer education services with the Santa Monica High School Alliance program. SPECIAL SERVICE FOR GROUPS IN HOME SUPPORT SERVICES EDUCATION Not Recommended for Funding The organization requested $ 21,203 to provide outreach, consumer education and empowerment services as related to Los Angeles County's In-Home Supportive Services (IHSS) to 250 recipients residing In Santa MOnica public housing sites. ThiS proposal did not compete successfully for funding. It was unable to document a strong need In Santa MOnica and the proposed outcome indicators were unable to show the overall benefit and Impact of services. WESTERN LAW CENTER FOR DISABILITY RIGHTS - DISABILITY MEDIATION CENTER Not Recommended for Funding The organization requested $30,000 to provide general mediation services to persons with disabilities or those whose confhcts Involve persons with disabilities Program outcomes Include: 1) providing mediation to at least 50% of total program partiCipants; 2) ensuring that 80% of mediation partiCipants Will successfully resolve the Issues mediated, and 3) providing options counseling to all program participants. ThiS proposal did not successfully compete for funding. It was unable to document a strong need In Santa MOnica and the proposed outcome indicators were unable to show the overall benefit and Impact of services. WESTSIDE CENTER FOR INDEPENDENT LIVING (Well) - HOME ACCESS PROGRAM FY 1997-98 Recommended Fundino level: $16,305 (Community Development Block Grant) Program Summary: The proposed program seeks to provide home modifications, adaptive and safety equipment to 36 lOW-income reSidents of Santa MOnica with disabilities. Program outcomes Include: 1) providing at least 69% of program partiCipants with Occupational TherapIst evaluations; 2) providing 100% of program participants with home modifications and safety equipment, and 3) providing 100 consumers and community agencies with program mformatlon and 73 outreach activities. The program IS recommended at ItS requested level which IS the same as the FY 1996-97 funding level Prooosed FY 1997-98 Funding Condition~ The proposed FY 1997-98 funding conditions Include. 1) organization must adhere to all HUD CDBG funding requirements WESTS IDE CENTER FOR INDEPENDENT LIVING (WClll - INDE.PENDENT LIVING SERVICE FY 1997-98 Recommended Funding Level: $71,657 (General Fund) Pro~ram Summary The program will provide comprehensive support services to 1 50 Santa MOnica residents with disabIlitIes including case management, Independent living Skills, personal assistant registry, benefits, housing and communIty advocacy, and Information and referral services. Program outcomes Include: 1) assisting 70% of participants to successfully resolve theIr benefits appeals; 2) ensuring that 70% of partIcIpants WIll develop independent living skills and obtain critical resources; and 3) providing strategies for 65 % of participants to learn to cope with and adJust to their disability. The program IS recommended at ItS requested level which IS the same as the FY 1996-97 funding level. . The proposed FY 1997-98 funding condItIons Include. 1) reserve $5,000 of the CIty's grant for Santa Monrca disability-related emergency needs. HOMELESS SERVICES I CATHOLIC CHARITIES CASE MANAGEMENT Not Recommended for Funding The organizatIon requested $31,056 to prOVide case management services on weekends and weekdays to 160 homeless persons In Santa MOnica annually. ThiS program did not successfully compete for funding. While there IS a documented need for homeless emergency services on the weekends, the need for case management services on weekends IS not documented. There IS no eVidence suggesting that homeless persons currently do not access case management services because eXisting service proViders are closed on weekends Moreover, the introduction of a new case management program may result In fragmentation of 74 case management services for homeless persons. CHRYSALIS EMPLOYMENT ASSISTANCE FY 1997-98 Recommended Fundina Level: $212,495 ($202,495 General Fund; $10,000 Prop. A) Program Summarv: The program will provide comprehenSive employment assistance to 350 unduphcated homeless and low-income residents annually. Program outcomes Include. 1) placing 210 partiCIpants Into permanent Jobs, 2) placing 105 partiCipants Into temporary Jobs through labor Connection; and 3) supporting 126 participants to retain their Jobs for 90 days or more. The organization requested $224,608 for FY 1997-98, an Increase of $68,524 over the FY 1996-97 funding level ($156,084) This Increase IS being requested to address the Increased need for employment services to low-income and homeless indivIduals who are affected by welfare reform City staff recommend providing a $56,411 Increase to their FY 1996-97 funding level for FY 1997-98. ThiS will Increase the number of persons to be served by 164 persons. Prooosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include' 1) recruit additional Board members from Santa Momca; 2) track and document services provided through the Automated Case Management System; 3) Increase service to very low Income Santa MOnica residents affected by welfare reform work reqUirements including partiCipants of the Housing AuthOrity's Family Self SuffiCiency Program, and 4) Increase In services as detailed In Program Plan. CHRYSALIS SUPPORTIVE HOUSING PROGRAM ISHP) GRANT FY 1997-98 Recommended Fundina level: $31,445 (HUD-SHP) Program Summary: In November, 1996, the City contracted With the Los Angeles Homeless Services AuthOrity (LAHSA) to coordinate the Supportive Housing Program (SHP) as the lead agency over a collaboration of nonprofit service prOVIders delivering employment and case management services to homeless indiViduals and families throughout the Santa MOnica area The SHP IS a three-year program funded through the U.S. Department of Housing and Urban Development. The Chrysalis SHP program Will prOVide comprehenSive employment assistance to 60 undupllcated homeless indiViduals annually. Program outcomes Include 1) plaCing 100% persons In temporary employment through Labor Connections and Streetworks, 2) plaCing 21 partiCipants In permanent pOSItions, and 3) supporting 24 participants In retaining their Jobs for 90 days or more. CLARE FOUNDATION COORDINATED CASE MANAGEMENT FY 1997-98 Recommended Fundino level: $90,000 1$86,910 General Fund, $3,090 Prop. A) 75 Proc;:Jram Summary: The program will provide coordinated case management services to 80 undupllcated homeless adults In Santa MOnica who are In need of alcohol and other drug recovery services as well as housing and employment. Program outcomes Include: 1) supporting 20 participants In achieVing sobriety for SIX months; 2) placing 16 partICipants Into permanent hOUSing, 3) placing 40 partiCipants Into transItional hOUSing, 4) placing 24 participants Into emergency shelter; and 5) placing 20 partiCipants Into permanent employment. The organization requested $107,297 for FY 1997-98, an Increase to their funding level In FY 1996-97 ($104,782) This program IS recommended at a reduced level from the FY 1 996-97 based on a reduced level of service (reduced from 1 20 to 80 clients annually), a reduction In program staffing, and an inability to adequately document a high level of service to homeless people In Santa MOnica Pro!Josed FY 1997-98 Fundinc::- Conditions: The proposed FY 1997-98 funding conditions Include: 1) strengthened partnership with Salvation Army's SAMOSHEL through a negotiated Memorandum of Understanding, 2) track and document services proVided through the Automated Case Management System, and 3) Improved documentatIon of services to homeless Santa MOnica participants. 0101 HIRSCH MENT Al HEALTH CENTER - SUPPORTIVE HOUSING PROGRAM (SHP) GRANT FY 1997-98 Recommended Fundina level: $31,445 (HUD-SHP) Program Summary In November, 1996, the City contracted with the Los Angeles Homeless ServIces Authority (lAHSA) to coordinate the Supportive HOUSing Program (SHP) as the lead agency over a collaboration of nonprofit service prOViders delivering employment and case management services to homeless indiViduals and families throughout the Santa MOnica area. SHP IS a three-year program funded through the U S. Department of HOUSing and Urban Development. The Dldl Hirsch program Will proVide comprehenSive case management to approXimately 36 homeless partiCipants who need speCIalized support In the areas of mental health and substance abuse treatment. Program outcomes Include: 1) 80% of those experiencing mental Illness will show a Significant reduction In symptoms, 2) 80% of those experiencing problems related to drug and alcohol use Will show a reduction In their use; and 3) 60% Will obtain stable hOUSing. NEW DIRECTIONS - SUPPORTIVE HOUSING PROGRAM (SHPl GRANT FY 1997-98 Recommended Fundino level: $43,082 (HUD-SHP) Proc;:Jram Summary. In November, 1996, the City contracted With the los Angeles Homeless Services Authority (LAHSA) to coordinate the Supportive HOUSing Program (SHP) as the lead agency over a collaboration of nonprofit service prOViders delivering employment and case management services to homeless indiViduals and families throughout the Santa MOnica area. SH P IS a three-year program funded through the U.S Department of HOUSing and Urban Development. 76 The New Directions program will establish small businesses to be managed and operated by residents of the regional housing and shelter program for homeless veterans. Additionally, agency will provide remedial education and Job skills training for up to 100 participants annually. Program outcomes Include: 1) 80% will Increase employment skill levels In such fields as auto repair, carpentry and food service FY 1997-98 represents the first full year of operations resulting In an Increase over the FY 1996-97 funding level ($21,542) which supported 6 months of operations only. OCEAN PARK COMMUNITY CENTER COORDINATED CASE MANAGEMENT FY 1997-98 Recommended Fundina Level: $55,256 ($47,856 General Fund; $7,400 Prop. A) Program Summary The program will prOVide case management services to 100 homeless indiViduals Program outcomes Include 1) placement of 20 participants Into emergency shelter; 2) placement of 20 participants Into transitional housing; 3) placement of 25 homeless adult family members Into permanent housing; and 4) assIstance In placing 50 participants Into permanent employment. The organizatIOn requested $55,256 for FY 1997-98, a decrease from the FY 1996-97 funding level ($166,147) The agency's proposed decrease IS due to a reduction In the number of case management persons from 170 In FY 1996-97 to 100 FY 1997-98. Prop.osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) track and document services prOVided through the Automated Case Management System; and 2) allocate and track $7,400 of the City grant for bus tokens only. OCEAN PARK COMMUNITY CENTER - DAYBREAK DAY CENTER FY 1997-98 Recommended Fundino Level: $128,295 ($126,395 General Fund, $1,900 Prop A) Program Summary: The program Will provide emergency assistance, intervention, counseling, benefits advocacy, information and referrals, housing assistance and placement to homeless mentally III women. The program Will prOVide: 1) emergency services including the provISion of food, clothing, showers, and referrals to 500 undupllcated partiCipants and 2) counseling and advocacy services to 1 20 participants annually. Program outcomes Include: 1) Improving nutritional health and hygiene of 450 partiCipants, 2) securing public benefits for 60 participants; 3) placing 48 partiCipants Into emergency shelter, and 4) enrolling 30 partiCipants Into a substance abuse program placing 24 partiCipants Into transitional shelter. The organization requested $131,328 for FY 1997-98, an Increase over the FY 1996-97 funding level ($126,395) Given the limited availability of funds and other competing priOrities, this funding Increase IS not recommended. The funding 77 recommendatIon equals the FY 1996-97 fundmg level with a reallocation of $1,900 In PrOposition A for bus tokens = -- - _ .: The proposed FY 1997-98 funding conditions Include: 1) track and document services provided through the Automated Case Management System. OCEAN PARK COMMUNITY CENTER - DA YBREAK SHELTER FY 1997-98 Recommended Fundina Level: $ 31,356 (General Fund) Pro~ram Summary: The program Will prOVIde a 15 bed transitional housing program including case management, Independent IIvmg Skills, benefit advocacy, money management, housing assistance and placement to 60 undupllcated homeless mentally III women annually. Program outcomes mclude: 1) placing 36 partIcipants Into permanent housing; 2) supporting 45 participants In achieVing financial stability; and 3) supporting 18 partIcipants In maintaining sobriety The recommended FY 1997-98 funding level of $31,356 equals the FY 1996-97 funding level Prop.osed FY 1997-98 Fundin~ Conditions The proposed FY 1997-98 funding conditions Include: 1) track and document services prOVided through the Automated Case Management System. OCEAN PARK COMMUNITY CENTER - OUTREACH PROGRAM FY 1997-98 Recommended Fundina Level: $73,903 (General Fund) Program Summary The program Will provide outreach services to 600 homeless indiViduals who are living In parks, streets, vehicles, beaches, and other Santa MOnica locations, and Will respond to 1 00 calls from merchants, businesses and other residents concerned about homeless Issues The two-person Outreach Team Will prOVide education and information and referrals related to law enforcement, public benefits, services, shelter, City policy and other Issues directly affecting the population. The Outreach Team Will also work directly With the Santa Monica Homeless liaIson Program (HLP) team. Program outcomes Include: 1) placing 1 50 homeless persons Identified through outreach services Into SAMOSHEl; and 2) placing 165 homeless persons Identified through outreach services Into other local emergency shelters The organization requested $75,677 for FY 1997-98, an Increase over the FY 1996-97 funding level ($73,903) for general cost Increases. The recommended FY 1997-98 funding level IS equal for the FY 1996-97 funding level. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) collaboration With the Santa Monica HlP team on a weekly basIs; 2) collaboration With the St Joseph Center and Step Up on Second Outreach Teams to avoid duplication of effort and enhance outreach effectiveness to homeless persons, and 3) Increase outreach services to a minimum of 100 78 residents, merchants, and other people VIsiting or conducting business In Santa MOnica. OCEAN PARK COMMUNITY CENTER - SHELTER PLUS CARE PROGRAM FY 1997-98 Recommended Fundino level: $61,500 ($15,300 General Fund, $46,200 General Fund Homeless Reserve) Program Summary: The Shelter Plus Care Program IS a five-year demonstration program funded In part by the U S Department of Housing and Urban Development (HUD) In FY 1994-95. The program IS a partnership between HUD, the Human Services DIvIsion, Santa MOnica Housing Authority and three homeless service providers. HUD proVides rental SubSidies through the Housing Authonty for permanent housing targeted to homeless people with disabilities and the City provides a match for these SubSidies through case management and supportive services OPCC's Shelter Plus Care Program IS operated at two agency sites: the Daybreak Shelter and the Drop-In Center. The program will provide case management services to 30 homeless participants at the Drop-In Center and 30 participants at the Daybreak Shelter Program outcomes Include: 1) 50% will remain In hOUSing for minimum of 12 months, 2) 50% will Increase socialization skills; and 3) 60% will maintain financial stability. The organization requested $41,062 for FY 1997-98 for the Drop-In Center Site, an Increase to the FY 1996-97 funding level ($30,750) for additional cIJnlcal superVISion and general operating costs formerly covered by Ocean Park Community Center's general fund. The organization requested $31,497 for FY 1997-98 for the Daybreak Shelter Site, a slight Increase over the FY 1996-97 funding level ($30,750) for general cost Increases Due to limited funding availability and other competing pnOrltles, the recommended FY 1997-98 funding level IS equal to the FY 1996-97 funding level. Proposed FY 1997w98 Fundin~ Conditions: The proposed FY 1997-98 funding condItions Include: 1) track and document services provIded through the Automated Case Management System. OCEAN PARK COMMUNITY CENTER - SUPPORTIVE HOUSING PROGRAM (5HPJ GRANT FY 1997-98 Recommended Fundina Level $66,321 (HUD-SHP) Program Summary: In November, 1996, the City contracted with the Los Angeles Homeless Services Authority (LAHSA) to coordinate the Supportive HOUSing Program (SHP) as the iead agency over a collaboration of nonprofit service prOViders delivering employment and case management services to homeless indiViduals and families throughout the Santa Monica area SHP IS a three-year program funded through the U.S. Department of HOUSing and Urban Development The OPCC SHP will proVide case management services to 36 homeless partiCipants annually and 96 homeless persons receiving aftercare services (upon securing 79 permanent housing}. Program outcomes Include: 1) 80% will secure permanent housing; 2) 50% Will Increase skills In money management and parenting, 3) 10% will secure permanent employment, and 4) of those who secure permanent housing, 80 % will maintain housing for at least 12 months. OCEAN PARI( COMMUNITY CENTER - TURNING POINT FY 1997-98 Recommended Fundina level: $162,535 ($158,185 General Fund; $4,350 Prop A) Program Summary: The program will provide a 55-bed transitional housing program including case management, housing placement, Job training and employment assistance to 1 20 undupllcated homeless men and women annually Program outcomes Include: 1) plaCing 75 partIcipants Into permanent housing; 2) plaCing 12 partiCipants Into other transitional housing; 3) plaCing 37 participants Into permanent employment; and 4) plaCing 12 partiCipants into temporary employment The organizatIon requested $256,478, an Increase over the FY 1996-97 funding level ($156,685). ThiS Increase of $99,793 IS requested to fund general operating costs previously funded through Ocean Park Community Center's general fund The Increase does not provide an Increase In services or outcomes. Given the limited aVailability of funding and other competing pnontles, the funding Increase IS not recommended. The FY 1997-98 funding level of $162,535 IS equal to the FY 1996-97 funding level With an Increase of $1,500 for Increased telephone costs associated With Implementation of the Automated Case Management System. Proposed FY 1997-98 Fundin~ Conditions: The proposed FY 1997-98 funding conditions Include. 1) track and document services provided through the Automated Case Management System, and 2) allocate and track $4,350 of the City's grant for bus tokens only. PATH PATHFimJr.mi JOB CENTER Not Recommended for Funding The organizatIOn requested $40,000 to proVide training In Job readiness to 45 homeless Santa Monica participants annually ThiS program did not successfully compete for funding The program did not clearly document a track record In plaCing participants Into employment or adequately address Job retention. It further did not propose an expansion of services to Santa MOnica appearing to supplant eXisting agency funds With City grant funds PATH PATHWi.IV~ TRANSITIONAL HOUSING Not Recommended for Funding The organization requested $75,000 to provide 32 beds of emergency 80 shelter/transitional housing and supportive services to approximately 225 homeless persons annually. This program did not successfully compete for funding. The program did not propose an expansion of services to Santa MOnica appearing to supplant eXisting agency funds with City grant funds. SALVATION ARMY SAMOSHEl:SHWASHLOCK FY 1997-98 Recommended Fundin~ level: SAMOSHEL- $390,233 ($145, 133 General Fund, $245,100 Community Development Block Grant), $40,000 (General Fund - Maintenance only); SHWASHlOCK - $65,119 ($60, 119 General Fund; $5,000 Prop. A) Program SummarY: The SAMOSH EL program Will provIde a 100-bed emergency bed shelter to Include case management, money management, employment assistance, advocacy and related supportive services to approximately 450 undupllcated homeless persons annually. Program outcomes Include: 1) 225 persons Will be case managed by Salvation Army; 2) 1 50 Will stabilize Into level I, 3) 133 Will move into level II; 4) 34 Will secure temporary employment; 5) 50 Will secure permanent employment; 6) 90 Will secure transitional housing; and 7) 68 Will secure permanent housing The SHWASHLOCK program Will proVide 100 persons with lockers, washers and showers to 200 undupllcated homeless persons annually Program outcomes Include: 1) 15 Will secure temporary employment; 15 Will secure permanent employment, 2) 25 Will secure transitional housing, and 3) 25 Will secure permanent housing. The organization requested $463,591 for both programs In FY 1997-98, an Increase over their FY 1996-97 funding level ($434,629) ThiS requested Increase was for an additional case manager and related operating costs associated with the shelter only. City staff recommends $390,233 to operate SAMOSHEl In FY 1997-98. ThIS Includes a recommendation to reduce the amount of administrative overhead from 10% to 5% These charges, as currently applied, do not demonstrate a direct benefit to the program Through a redirection of these funds, an additional case manager may be hired as requested City staff recommends $65,119 to operate SHWASHLOCK which Includes an additional $20,000 over the FY 1996-97 funding level to expand shower hours by a minimum of 3 additional hours per day 7 days a week to mitigate the reduction of shower hours at Memorial Park An additional $40,000 IS recommended for ongoing maintenance and utility costs (water, gas, electriCity). ThiS budget was previously administered through the Human Services DIVISion In FY 1996-97 Pro!losed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) dedication of $20,000 for the expansion of SHWASHLOCK 81 drop-in services to non-members for a minimum of 3 hours dally, seven days per week; 2) no more than $22,767 In administrative overhead costs may be applied to the CIty's total grant of $455,352, 3) redirect a portion of administrative indirect cost to hire an additional case manager, 4} no more than a 5% administrative overhead charge may be applied to the $40,000 available for maintenance and utility costs; 5) unexpended maintenance and utility funds may not be reallocated to other line Items, 6) allocate and track the $5,000 In Proposition A funds separately for the provIsion of bus tokens to program participants, 7) track and document services provided through the Automated Case Management System; and 8} resubmit budget WIth separate cost centers for the SAMOSHEL and SHWASHLOCK programs. SALVATION ARMY SUPPORTIVE HOUSING PROGRAM (SHP) GRANT FY 1997-98 Recommended Fundina Level; $42,484 (HUD-SHP) Program Summary In November, 1996, the City contracted With the Los Angeles Homeless Services AuthOrity (LAHSA) to coordinate the Supportive Housing Program (SHP) as the lead agency over a collaboration of nonprofit service providers delivering employment and case management services to homeless indiViduals and families throughout the Santa MOnica area SHP IS a three-year program funded through the U.S. Department of Housing and Urban Development. The Salvation Army SHP will prOVide speCIalized case management servIces to approximately 33 dually-diagnosed shelter partiCipants Additionally Job assistance services will be prOVided to 35 SHWASHLOCK participants. Program outcomes Include: 1) 23 will secure permanent and transitional housing, 2) 4 will be placed In permanent housing; and 3) 1 8 Will secure permanent employment SIDE STREET PROJECT - ARTS PROGRAM Not Recommended for Funding The organization requested $9,950 to prOVide arts workshops to homeless women With mental Illness served by Ocean Park Community Center's Daybreak Day Center and Shelter. Given the limited availability of funding and other competing pnontl8s, this program IS not recommended for funding. ST. JOSEPH CENTER - COORDINATED CASE MANAGEMENT FY 1997-98 Recommended Fundino Level: $52,614 ($44,434 General Fund, $8,180 Prop A) Program Summary The program Will prOVide case management services to 105 undupllcated homeless persons Program outcomes Include: 1) placing 25 partiCipants Into permanent housing; 2) placing 40 partICipants Into transitional housing, 3) placing 76 partiCipants Into emergency shelter; and 4) placing 30 82 participants Into permanent employment The organization requested $54,193 for FY 1997-98, an Increase to their FY 1996- 97 funding level ($52,614) for general cost Increases. Given the limited availability of funding and other competing priOrities, this Increase IS not recommended for funding. Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) the provIsion of direct services for a mInimum of 30 hours per week; and 2) track and document services provided through the Automated Case Management System. ST. JOSEPH CENTER - FOOD SERVICE TRAINING PROGRAM FY 1997-98 Recommended Fundina Level $5,000 (General Fund) Program Summary: Through monitoring of this program over the past several years, City staff have determined that the program IS not cost effective and does not demonstrate substantial benefit to Santa MOnica participants. The successful Job placement and Job retention In the food service Industry has not been adequately documented. ApprOXimately 8-12 Santa MOnica homeless persons are served annually with an average per person cost of $2,609. This averages approximately $1,000 higher than other City-funded homeless employment programs. Three-month transitional funding of $5,000 IS recommended to provide the agency suffiCient time to plan for this reduction. This represents a 3-month prorated share of their FY 1996-97 funding level ($19,974) ST. JOSEPH CENTER - SHELTER PLUS CARE PROGRAM FY 1997-98 Recommended Funding Level: $30,750 ($23,100 General Fund Reserve; $7,650 General Fund) Program Summary: The Shelter Plus Care Program IS a five-year demonstration program funded In part by the U.S. Department of HOUSing and Urban Development (HUD) In FY 1994-95 The program IS a partnership between HUD, the Human Services DIVISion, Santa MOnica HOUSing AuthOrity and three homeless serVice providers HUD provides rental subSidies through the Housing AuthOrity for permanent hOUSing targeted to homeless people With disabilities and the City proVides a match for these SubSidies through case management and supportive services St Joseph's Shelter Plus Care Program Will provide case management services to 20 homeless partiCipants annually Program outcomes Include: 1) 75% Will maintain permanent hOUSing for at least 12 months. ProDosed FY 1997-98 Funding Conditions: The proposed FY 1997-98 fundmg conditions Include: 1) track and document services provided through the Automated Case Management System 83 ST. JOSEPH CENTER - SHOWER PROGRAM FY 1997-98 Recommended Fundino level: $5,000 (General Fund) Pro~ram Summary: The organization requested $9,999 to provide approximately 10,000 showers to homeless people from Santa MOnica and West los Angeles Given the limited availabilIty and other competing pnOrltles, the FY 1997-98 funding level IS recommended at $5,000. This funding will Increase the avaIlability of showers by approximately 30 hours per week. This IS an average of 6 additIonal hours per day Monday through Friday. Proposed Fundin~ FY 1997-98 Conditions' The proposed FY 1997-98 funding condItions Include. 11 restrict funds to custodial, maintenance and utility costs of operating the showers. ST. JOSEPH CENTER - SUPPORTIVE HOUSING PROGRAM ISHPJ GRANT FY 1997-98 Recommended Fundina Level. $55,517 (HUD-SHP) Program Summary In November, 1996, the CIty contracted with the Los Angeles Homeless Services Authority (lAHSA) to coordinate the Supportive Housing Program (SHP) as the lead agency over a collaboration of nonprofit service providers delivering employment and case management services to homeless individuals and families throughout the Santa Monica area. SHP IS a three-year program funded through the U S. Department of Housmg and Urban Development. St Joseph Center's SHP Will provide case management services to 41 homeless participants annually. Program outcomes Include: 1) 80% will secure transitional housmg, and 2) 40% Will secure permanent housing. STEP UP ON SECOND CASE MANAGEMENT FOR ADULTS WITH MENTAL DISABILITIES FY 1997-98 Recommended Fundina level: $48,650 ($46,050 General Fund, $2,600 Prop. A) Program Summarv The program WIll provide case management to 30 adults with mental disabilities to help partiCipants: 1) develop socIal skills to function appropnately In their community, 2) obtain and/or retain affordable hOUSing; 3) Improve vocational skills and employability, 4) reduce reliance on government SubSidies, and 5) attain the highest level of functiOning and quality of life possible. Prop.osed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include 1} maintain a minimum 25% cash match based on a 100% Santa MOnica servIce level 84 STEP UP ON SECOND - FAITH MEALS.JOB TRAINING PROGRAM FY 1997-98 Recommended Fundino Level: $10,000 (General Fund) Program Summary The program provides dinners to 50 adults with mental disabilities dally and provides Job training associated with the prOVISion and clean- up of meals. Pro~osed FY 1997-98 Funding Conditioll~: There are no special funding conditions proposed. STEP UP ON SECOND - SHELTER PLUS CARE PROGRAM FY 1997-98 Recommended Funding Level $30,750 ($20,500 Housing Authority Fund 12; $7,650 General Fund; $2,600 General Fund Reserve) Program Summary: The Shelter Plus Care Program IS a fIve-year demonstration program funded In part by the U.S. Department of Housing and Urban Development (HUD) In FY 1994-95. The program IS a partnership between HUD, the Human Services DIvIsion, Santa Monica Housing Authority and three homeless service providers HU D provides rental subSidies through the Housing Authority for permanent housing targeted to homeless people with disabIlities and the City provides a match for these Subsidies through case management and supportive services. Step Up's Shelter Plus Care program Will provide ongoing case management to 24 homeless and formerly homeless adults with mental disabilities to help them obtain and/or retain permanent affordable housing and Increase their Independent liVing skills. Program outcomes Include. 1) supporting 13 partiCipants to maintain hOUSing for a minimum of 6 months; and 2) supporting 1 8 partiCipants to Increase their Independent liVing skills. Proposed FY 1997-98 Funding Conditions' The proposed FY 1997-98 funding conditions Include: 1) track and document services provided through the Automated Case Management System. STEP UP ON SECOND SUPPORTIVE HOUSING PROGRAM (SHPl GRANT FY 1997-98 Recommended Fundino Level: $86,886 (HUD-SHP) Program SummarY: The program Will provide case management, money management and vocational assistance to 60 mentally III or dually dIagnosed homeless individuals annually. Program outcomes Include: 1) 16 placed In transItional hOUSing; 2) 16 placed In permanent hOUSing; 3) 4 Will enter an educational and training program, and 4) 4 Will obtain employment. UPWARD BOUND FAMIL V PLACE TRANSITIONAL HOUSING FY 1997-98 Recommended Fundlno level: $10,000 (General Fund) 85 Program Summary. This program will provide 22 units of transitional housing and supportive services for homeless families with minor children. Program outcomes Include. 1) placing 90% of adult residents In Job training or education program and/or employment; and 2) placing 80% of residents mto permanent housing within one year of residency. The organization requested $77,591 for FY 1997-98. City staff recommends $10,000 of this request based on assessment of the program's overall funding need It has been determined through Information previously provided to the Housing DIvIsion that the organization has successfully raised most of the funds required to fully operate this program over the next three years. However, CIty staff acknowledges the need for adequate night staffing and oversight and recommends funding to support this positIOn. This IS an Important new housing program In the Santa MOnica continuum of care. Pro~osed FY 1997-98 Funding Conditions: Proposed FY 1997-98 funding conditions Include: 11 allocation of funding to support relief manager position; and 2) demonstrated efforts to diversify funding base. WESTSIDE FOOD BANK . EMERGENCY FOOD DISTRIBUTION FY 1997-98 Recommended Fundina Level: $90,000 (General Fund) Program Summary The program seeks to provide 821 ,600 Ibs of emergency food to homeless and low-income residents of Santa MOnica through 20 member agencies. The organization requested $100,000 for FY 1997-98, an Increase over the FY 1 996-97 funding level ($ 79,114) to mitigate the reduction In Food Stamp availability resulting from welfare reform Given the limit availability of funds and other competing priOrities, the recommended FY 1997-98 funding level IS $90,000 for a net Increase of 281,600 pounds of food distributed. Pro~osed FY 1997-98 Funding Conditions: There are no special funding conditions proposed. YOUNG WOMENS CHRISTIAN ASSOCIATION (YWCA) - TRANSITIONAL HOUSING PROGRAM FY 1997-98 Recommended Funding Level: $5,000 (General Fund) ProQram Summary The program seeks to provide transitIonal housing and supportive services to 6 young women who have been In foster care and are homeless. The organization requested $41,142 to support general operating costs. Given the limited availability of funds, other competIng pnOrltles, and that the project Will not begin until later In the year, the recommended FY 1997-98 funding level IS $5,000 However, In subsequent years addItional funds may be available This IS a unique proJect and Will provide needed housing for homeless women. 86 Proposed FY 1997-98 FundinQ Conditions: There are no special fundmg conditions proposed. l HOUSING DEVELOPMENT CITYWIDE AFFORDABLE HOUSING PROGRAM FY 1997-98 Recommended Fundinc Level: $314,960 (Community Development Block Grant) Program Summary This City-administered Capital Improvement Program (CIP) project funded through available Community Development Block Grant (CDBG) funds provides affordable housing acquIsition and rehabilitation to Increase the number of affordable housing units In Santa MOnica. It IS estimated that approximately 140 low-income households will be assisted In FY 1997-98 The recommended funding level IS equal to the FY 1996-97 fundmg level. COMMUNITY CORPORATION OF SANTA MONICA (CCSM)- ADMINISTRATIVE FUND FY 1997-98 Recommended Fundinc level: $250,297($30,750 HOME; $219,547 RDA Fund 18) Program Summary: Community Corporation of Santa MOnica Will develop and manage affordable housing to benefit very low-, low-, and moderate-mcome people. CCSM owns and manages 601 affordable housing units, Will finish rehabilitation of 64 Units, start construction on 37 new Units and finish construction on another 32 new Units dUring FY 1997-98. CCSM maintainS a 97% occupancy In all their Units. The organization IS requesting a decrease to the City's grant, from $311,372 In FY 1996-97 to $250,297 In FY 1997-98 ThiS IS due to the agency's ability to Increase revenues from non-City sources. WILlDAN ASSOCIATES - PilOT RESIDENTIAL REPAIR PROGRAM FY 1997-98 Recommended Fundina level: $100,000 (Community Development Block Grant) Program Summary. In FY 1996-97, City staff completed an evaluation of the Minor Residential Rehabilitation Program and City Council approved a contract to Wllldan AssocIates to begin a pilot project that WIll prOVide three main components: 1) Lead-Based Paint Testing and Treatment targeted to Section 8 households with children 6 and under; 2) Home Security Improvements, and 3) Moderate 87 Rehabilitation An estimated $440,000 In prior year funds will be carried over for FY 1997-98. City staff recommends an additional appropriation of $100,000 to continue thiS program. City staff WIll assess the pilot program and return to Council In FY 1997-98 With Its conclUSions Including a recommendation on setting an annual funding amount for thiS program on an ongoing basIs. It IS proJected that a total of 60 Units Will receive lead-based paint testing and remediation; 18 Units Will receive moderate rehabilitation services; and 48 Units will be assisted With home security Improvements SENIOR SERVICES I CENTER FOR HEALTHY AGING (Iurlllt:rly Suniur Htmllh ilnd Puur Coum:otJlirl~l) - DAilY MONEY MANAGEMENT FY 1997-98 Recommended Fundina Level: $41,268 (General Fund) Program Summary: The program Will provide money management and representative payee services to 30 older Santa MOnica adults who are unable to manage their finances Program outcomes Include' 1) sustaining 80% of clients In Independent and community liVing to aVOid institutionalization, 2} maintaining 80% of clients With severe mental Impairments through community-based mental health services to aVOid in-patient psychiatriC hospitalization; and 3) maintaining 75% of clients reSiding In nurSing homes or other Institutions to aVOid financial neglect. Since thiS crucial service IS hIgh-cost With potentIal liabilities associated WIth money management, most agencies heSitate to Implement or assist With coordination. Prop.osed FY 1997p98 Funding Conditions: The proposed FY 1997-98 funding conditions Include: 1) target services to lOW-income Santa MOnica reSidents only; and 2) provide a minimum 25% cash match to the program based on the actual level of service to Santa MOnica reSidents CENTER FOR HEALTHY AGING HEALTH CARE FOR SENIORS FY 1997-98 Recommended Fundina level: $81,748 (General Fund) Program Summary The proposed program seeks to proVide phYSical and mental health services to 600 Santa MOnica seniors Services Include health screening, pnmary medical care, health education, peer counseling {individual, group and famIly}, In-home coordination/care giver serVIces, and services targeted to Spanish speaking seniors. Program outcomes Include' 1) connecting 95% of those With positive findings to appropnate and affordable medical treatment Within 30 days, 2) Improving presenting symptoms through peer counseling by 70%; 3) sustaining 88 Independent living and avoiding institutIOnalization through In-home care coordination by 80%; and 4) Improving health conditions of Spanish speaking participants by 80% Proposed FY 1997-98 Funding' Conditions: There are no special funding conditions proposed. WISE SENIOR SERVICES - CARE MANAGEMENT FY 1997-98 Recommended Fundino level: $182,937 (General Fund) Program Summary The proposed program seeks to provide case management services to 310 Santa MOnica seniors of which 83% will be low-income. Program outcomes Include: 1) enabling 90% of the participants served to live Independently In the community; 2) providing multiple services to 20% of participants through collaborations between WISE and partner agencies; and 3) enabling 98% of 40 participants to receive WISE In-home assistance In order to aVOId instItution allzatlon. The organization requested $189,182 for FY 1997-98, an Increase over their FY 1996-97 funding level ($182,937) for general cost Increases. Due to the limited availabIlity of funds and other competing pnorltles, this Increase IS not recommended. The FY 1997-98 recommended funding level IS equal to FY 1996- 97. Proposed FY 1997-98 Funding Conditions' There are no special funding conditions proposed. WISE SENIOR SERVICES - OLIVE STONE PROGRAM FY 1997-98 Recommended Fundino level: $79,943 (General Fund) Program Summary: The program will provide adult day care services to 53 Santa MOnica seniors who are frail, have some degree of cognitive Impairment, and are socIally Isolated. Program outcomes Include: 1) positively increasing social interaction of 70% of the participants Within SIX months; 2) maintaining phYSical competence among 50% of participants Within SIX months; and 3) minimizing depression and boredom In a minimum of 85% of the participants by the end of the program year. The organization requested $ 84,993 for FY 1997-98, an Increase over their FY 1996-97 funding level ($79,943) for general cost Increases. Due to the limited availability of funds and other competing priOritIes, thiS Increase IS not recommended. The FY 1997-98 recommended funding level IS equal to FY 1996- 97 Proposed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include. 1) maintain a minimum 25% cash match to the program based on the actual level of service to Santa MOnica residents. 89 WISE SENIOR SERVICES - PARATRANSIT PROGRAM FY 1997-98 Recommended Fundino Level: $119,694 (Prop A) Program Summary: The program will provide outreach, education, eligibility and subsidy determinations, certification, and complaint resolution for seniors uSing the City-administered Paratranslt Program WISE Will work In partnership with the City's Transportation Department and Human Services DIvIsion to 1) Increase ridership by 10%; 2) facIlitate the utilization and access to the paratranslt system; and 3) assist the most frail and dependent clients with their transportation needs. The City Transportation Department will oversee the contract with DAVE Paratranslt who Will provide these services. ThiS oversight Will Include maintaining quality and effiCiency standards. Pro!losed FY 1997-98 Funding Conditions The proposed FY 1997-98 funding conditions Include: 1) Include complaint resolution as a component of the FY 1997- 98 Program Plan WISE SENIOR:SERVICES - WISE CARE PROGRAM FY 1997-98 Recommended Fundina Level: $35,036 (General Fund) ProQram Summary: The program Will provide adult day care to 1 4 Santa MOnica reSidents with Alzheimer's Disease as well as comprehenSive therapeutic services to the partiCipants and their families Program outcomes Include' 1) redUCing eplsodal anxiety and agitation In a minimum of 70% of the partiCipants within the first three months of servIces; 2) redUCing sensory deterioration In a minimum of 50% of the partiCipants by the end of the program year, and 3) prOViding indiVidual family counseling to 75% of partiCipants' care givers and familIes within the first three months of services. The organization requested $37,236 for FY 1997-98, an Increase over their FY 1996-97 funding level ($35,036) for general cost Increases Due to the limited availability of funds and other competing priorities, thiS Increase IS not recommended The FY 1997-98 recommended funding level IS equal to FY 1996- 97. Prop.osed FY 1997-98 Funding Conditions: The proposed FY 1997-98 funding conditions Include 1) maintain a minimum 25% cash match to the program based on the actual level of service to Santa Monica reSidents. WISE SENIOR SERVICES. CENTER FOR HEALTHY AGING - CENTRAL ENTRY POINT FOR SENIORS FY 1997-98 Recommended Fundino Level: $58,000 (General Fund) ProQram Summary. ThiS program IS a collaboration between WISE Senior Services and Center for Healthy Aging to prOVide easier access for Santa MOnica seniors to the vanety of services offered by both agencies. A new telephone system Will be Installed to combine the reception, Information and referral and Intake functions of 90 the two agencies. Program outcomes Include. 1) easy access to services by all seniors In Santa MOnica, especially those who have multiple problems and difficulty In negotiating the present system; 2) coordination of services for clients by the two agencies avoiding duplication; 3) financial savings by both agencies; and 4) opportunities for future funding for both agencies will be Improved. The FY 1997-98 funding recommendation represents a one-time equipment purchase grant Prop.osed FY 1997-98 FundinQ Conditions' The proposed FY 1997-98 funding conditions Include 1) statistics will be collected and recorded In order to establish the number of yearly contacts, the number of Information and referral requests, and the number of Intakes wIth deposition information; and 2) funds are one-time funds for FY 1997-98 only. SANTA MONICA MALlBU MEALS ON WHEELS HOME-DELIVERED MEALS FY 1997-98 Recommended Fundina Level: $100,892 ($34,167 General Fund; $66,725 L.A. County Grant) Program Summarv' The program Will provide two home delivered meals each day, totaling over 90,000 meals per year, to approximately 440 Santa Monica individuals who are homebound and/or Isolated Nutntlonal supplements at a reduced cost are also delivered. The maJority of the program reCipients are seniors; all recipients have disabilities. Program outcomes Include 1) maintaining 80% of program participants In their homes and avoldmg institutionalization; 2) enhanCing the wellness of 80% of program particIpants through nutritious and well balanced meals, and 3) providing information and resources for 80% of program partiCipants. The organization requested $103,328 for FY 1997-98, an Increase over their FY 1996-97 funding level ($91,451) Funding IS recommended at $100,892 allowing for a $10,000 Increase over FY 1996-97. This Increase Will expand the availability of home-delivered meals by approXimately 5,000 In FY 1997-98. Proposed FY 1997-98 FundinQ Conditions: The proposed FY 1997-98 funding conditions Include: 1) 20% of the quarterly advances may be Withheld until reports are submitted on schedule, and 2) an Increase In service of an additional 5,000 meals annually 91 ATTACHMENT VI I Overview of Homeless Continuum of Care Funding Since FY 1993-94 92 FY1997.98 COMMUNITY DEVELOPMENT PROGRAM OVERVIEW OF HOMELESS CONTINUUM OF CARE FUNDING SINCE FY1993-94 EY1993-94 FUNDING LEVEL: $1.141.397 GF 51,111,397 PROP A $30,000 FY1994-9!i FUNDING LEVEL: $1 ,487~859 GF 51,381,506 PROP A $35,000 COSG $71,353 ~""=LT:;lll ~j~: \ FY1995.96 FUNDING LEVEL: $1,611,711 GF $1,459,916 PROP A 545,000 COBG $86,725 FEDERAL $2.0,000 FY1996p97 FUNDING LEVEL: $1.991.192 GF $1.346,452 PROP A $44,400 COSG $244,200 FEDERAL $356.140 I'" t'::'" /. .... "-:;1'=" I.'. ~ TRANSITIONAL HOUSIN . " ~, -~.::. FY1997-98 FUNDING LEVEL: $1,955,636 GF $1,290,336 PROP A $41,520 COBO $245,100 FEDERAL $377,680 ~ 1-- 1-1 n " , ....... x:A::" ..i '>>: ~ ........ - .. -:._.._.!._.~~ 93 FY 1997-98 COMMUNITY DEVELOPMENT PROGRAM EXPLANATION OF HOMELESS CONTINUUM OF CARE Components of the "continuum of care" mclude 1) outreach, 2) emergency assistance (I e food, clothing, showers, lockers, mailing address, cnSIS Intervention, etc ), 3) emergency shelter, 4) transitional housing, and 5) permanent housmg These components work together to assist a homeless individual or family secure permanent housing and achieve greater self suffiCiency through employment Case management and employment services are provided throughout the continuum of care as depicted below Outreach Emergency/ Emergency Transitional Permanent Services -Oc Day -Oc Shelter -Oc Housing -Oc Housing Services OcFood I Oc Clothmg I Oc Showers Coordinated Case Management Linked to Housmg Oc Lockers Oc Intake and Assessment Oc Maflmg Address Oc Job/Skills Trammg Oc Cns/s Interventfon Oc Benefits Advocacy (General Rel/ef, AFDC, etc) Oc Informatfon & Referrals Oc Mental Health Services Oc Health Services Oc Drug/Alcohol Intervention Oc Money Management Oc Employment Search Assistance Oc EmploymentPlacernent Oc Housmg Search Ass/stance 94 City of Santa MOnica Community Development Plan June 1997 CITY OF SANTA MONICA , ... ..... - .... _..'I!l' , ". .' ....... ':..: 7"' - " ,1... -< ...- ..,: T..::. u. .. I .. ..... ,.. " ~~";.-:'".~ "'';kt~ .., '- . -''\-~ .- . ~ --.. ,i... s.. : ".II i - ,. '. ...J( "' ~"\.l~i _ ..1tT.t.: ~{Jt,Mr :.. ...... ~~~.llifl!.~ ~."~~.Jt~~-':': -y. ~~t!""..t. .... ~"lY \i:"~ t"~~..~ ;:.. . ...~"'~.- ,.~~~~ ~) .. ..~rl~ i y ..: .. : ~ "I r ':... _ ":. .......... .. .. .: ',tf -:.... _ 71+'" ...R..~~. ...... . .... .. I .....,; ..... .. .. _,.. ;: '1 . . l' ~ . -1. " , .. f' .. Cultural/Arts Organiza,ion'al S~RP,!rt '~I: ~ .' ", _.' ,~',",~rant. Program ;'.~:'" .-=)0.. ~~&~ .. I~ -.cS!:"'.J"d...!.t~~;-;.~ '" .. .~ .. "_ , t- "h'~-FlnaT~J>>r~pos~(lThree. y ear Fila~I);:i: ~.;~, (r.~-~( ... '\ ....;::...:;:;'1" ..... ~ ~t",..~~t~ 1~ -1''1:(,. (FY 1997-98 through FY 1999:2000) .' tl June 1997 CULTURAL AFFAIRS DIVISION Community & Cultural Services Department 1685 Main Street, Room 106, Santa Monica, California 90401 !Telephone (310) 458-8350 . FAX....... (310) 917-6641 ~ I' HUHll (' 110' The Clty.s Cultural Aff8.lrs DlVlSlon assesses the needs of Santa MOnIca's cultural and arts organIzatlons and provides ongomg support to those organIzations through dlIect programs and technIcal asSIstance The DIVISion coordmates With these agencies to bnng a dIverse range of arts prograrnrrllng to the Santa Monica commnnlty, advises the CIty Manager and City Conncil of the changmg condItIons and needs of the arts commuruty, and proposes mltIatlves to address these Issues One mechanIsm for addressmg Identified needs IS fundmg through the new Cultural! Arts OrganIzatIonal Support Grant (OSG) Program approved by the CIty Conncil In January. 1997 The OSG Program will have a direct and SignIficant Impact on the cultural arts offenngs avmlable to residents of Santa MOnIca ThIS report sets forth the specific fundmg recommendatIons, goals and objectives for a three-year penod. begmnmg m FIscal Year (FY) 1997-98 II \( 1-1:( .IU)I 'U In 1982 the Santa MOllica CIty ConncIl establIshed the City's cultural affmrs program. recogmzmg that encouragement of the arts IS a baSIC servIce of mumclpal government and mandatmg the development ofmnovatlve programs This was the first step in makmg Santa MOllica a leader In the arts The CIty of Santa MOnIca" s program celebrated Its tenth anniversary m 1992 In honor ofthat event, the CIty CouncIl and Arts CorrumsslOn deCIded to evaluate the range of cultural arts programs and servIces m Santa Momca and to undertake development of a long range Cultural Arts Master Plan The plan was to mcorporate goals for the Cny' s cultural future and the strategIes by whIch to anam them The plan was updated and offiCially adopted by the CIty Conncll m 1996 In the Master Plan process. a cross-sectlOn of the Santa MOllica arts commumty and the publIc assessed the needs and desires of the CIty's reSIdents The tIme had come to reflect on the arts programs created by the City m Its 15 year hIstOry, and to examme the publIc' s perceptIOns and preferences Concurrent ~Lth the evolutIOn of the CIty'S cultural affalIs program, a commnnlty- based process took place as new arts and cultural organIzations were born and grew up to take theIr place at the forefront of the natton" s cultural charge More than 80 cultural organIzationS now call Santa MOnIca theIr home They range from small commnnlty onented groups to major mternatIOnally reputed arts orgaruzatlOns The CIty seeks to support thIS thrivmg commumty of arts organIzatIOns and artiSts who call Santa MOllica home as well as the mUnICIpal programs that have contnbuted substantIally to thiS envIronment Currently the CIty dIrectly funds Santa Momca.s arts and cultural comrnumty In three ways: .. The Arts CommISSIOn has overseen the Commumty Arts (CO-ARTS) Grants Program for more than ten years ThIs program proVIdes small project support grants, of a maxImum of $5.000 to Santa Momca based arts and cultural agencIes In two categones - fundmg for arts programrrung WIth broad appeal, and fundmg for cultural programmmg to, for, by, or about Santa MOnIca's Latmo commumty The number of grants awarded through the CO-ARTS Program ranges from ten to twenty per year dependmg upon the apphcatIOns recer\'ed Annual fundmg for thiS program totals $49,000 .. Through Its mdependent non-profit arm. the Santa Moruca Arts FoundatIOn, the City' s Cultural AffaIrs DlvlSlon makes possible small grants to commumty groups and schools for the costs of transportation to cultural venues or events wlthm Los Angeles County ApproXimately 15 awards are made annually through the Arts EducatIon TransportatIOn Grant Program Annual fundmg from!lus program totals apprOXImately $3,000 .. Three agencies, CahfornIa Heritage Museum, Santa Momca Museum of Art. and Santa Monica Symphony, have received ongomg. annual fundIng. Two. Cahforma Hentage Museum and Santa Moruca Symphony, receive substantlal In-kmd support as well. Duect fundIng to these agencies totals $63,962 Wlth m-kmd support valued at $122,151 The CIty'S FY 1996-97 Adopted Budget also provIded a techmcal aSSIstance grant of $75,000 to the Santa MOllIca HIstOrIcal SOCIety Museum to assist In the assessment and conservation of Its collectIOns n 'IJI\(; ~'II~,\IT(III.~ From tIme to tlme. arts and cultural orgamzatIOns would appeal to Council for fundmg The need for pohcles and procedures for makmg grants to Santa MOllIca based cultural and arts orgamzatIOns was recogmzed m the Santa MOllIca Cultural Arts Master Plan Dunng the FY 1996-97 budget process CouncIl expressed a deSire to create a formal fundmg program which would meet the needs of the commumty for programmIng and enhance the fiscal stabihty of orgamzatlOns which contn bute to the City' s reputatIOn as a cultural destmatlOn On January 21, 1997. the Cny COUDcll approved a three year fundIng strategy for the OSG Program that proVided the basiS for developmg recommendatIOns in tms plan The projected annual fundmg level was antICipated to be $163.962 The three agencies mstoTlcalIy funded by the CIt)' (Cahfonlla Hentage Museum. Santa Monica Museum of Art. Santa Momca Symphony) \vould mamtain then current funding levels as long as they operate effectIve programs that contmue to meet Important commumty needs These and other organIzatIOns would compete for the remammg funds Once approved by the City CouncIl. grant fundIng would be avaIlable begmnmg July I, 1997 through June 30, 1998 and would be renewed for an addItIonal two years contmgent upon available fundIng, effective agency performance and City CounCIl approval In February of 1997. a Request for Proposal (RFP) that mcorporated CouncIl-approved fundmg gUldehnes was released to a maIlmg list of21 local organizatIons. CIty staff held two mandatory RFP \vorkshops to proVide potentIal apphcants with an onentatlon to the CIty'S pohcy dnectlOns and fundIng pnorItIes m FY 1997-98 Twelve potential apphcants attended these workshops A total of 12 proposals were submItted representmg $294.684 m fundrng requests TIllS exceeded the available FY 1997-98 budget by $130,722 Proposal reVIews were based on the extent to which apphcants met the MInimum Eligibility ReqUIrements and SelectIOn Cntena adopted by City CouncIl (see Attachment I) Each proposal was reVIewed by Cny staff and ,. readers:' experts m arts and cultural program admIillstratlon 2 ("O\1\1l 'II \ 11.\lfll( )11.\ 110' \ 'J) I'll' I CommunIty mput on the follo\Vlng grant recommendatIons was mVIted dunng a 3D-day commumty reVIew peflod WIth the release of the Proposed OSG Plan A dIsplay ad was pubhshed m the Outlook announcmg the avarlabIhty of thIS plan and mVItmg CItIzens to reVIew and comment on the specIfic fundmg recommendatIOns by June 10. 1997 Staff recommendatlons were presented and dIscussed at the Santa Momca Arts CommIssIOn's publIc meetmg of May 19, 1997 Program applIcants were notIfied dIrectly of the recommendatIons Wntten comments receIved durmg thIS 30-day commumty reVIew penod are provIded m Attachment III AddItIOnal publIc comment IS mVIted at the CIty CounCIl publIc heanng on June 24, 1997 at 6 30 pm m the CIty CouncIl Chambers, 1685 Mam Street. 2nd Floor 'tnF J1}{OPOSI:U "l~<': .\1. \ t:.\R 1'197 _.,~ fl l\;UI"+i{; IJICn RI: .~' The total recommended FY 1997-98 OSG Program budget IS $173,962 from the City's General Fund ThIS represents a 25% or $35.000 mcrease over the FY 1996-97 fundmg level ThIS mcrease IS supported from the Department of Commumty and Cultural Services' "mamtenance of effort" budget and no new General Fund contrIbutIOns are needed The fundmg recommendatIOns prOVIded III thIS plan mclude ~ Three categones of fundmg grants for orgamzatIOnal support to stable. profeSSIOnally staffed agenCIes, and smaller techmcal asSIstance awards to agenCIes that would benefit from support m speCIfic areas, and speCIal project support for one-tIme projects of sIgmficance to the commumty ~ Grants to 12 organIzatIons through the competItIve RFP process Eight organIzatIOnal support grants rangmg from $6.000 to $56.000 annually Four techmcal aSSIstance grants m the amount of $1.500 arumally for four agenCIes One speCIal project grant III the amount of $1 0.000 annually The proposed grants are recommended for five performmg arts organlza110ns that sen'e youth. fanulIes and adults, mcludmg both tradItIOnal and avant-garde theater. and mtImate and grand scale mUSIcal offenngs. three local museums. and one multI-dImensIOnal agency representmg a mIxture of medIa and arts services. are recommended for fundmg The orgamzatIonal support grants are Intended to support a range of admmIstratIOn and operatmg expenses such as overhead. staff salarIes, publIc relatIOns and marketmg InltlatIves. audIence development, stafftrarning. educatIonal outreach, and facihty expenses In additIOn to the larger orgamzatIOnal support grants. four smaller awards for techmcal aSSIstance are recommended to three theater compames and one cultural orgamzatIOn These awards proVIde md for specific trammg III areas such as grant \VTItmg, board development, fundmg source dIversIty, membershIp development, strategIc plannmg, staff trammg and staff development The apphcatIOns of the four agenCIes recommended for the asSIstance grants were not competltlve under the selectIOn cntena approved by Council -- cntena mtended to ... ~ demonstrate the agency's readmess for a higher level of orgarnzatIOnal support fundmg The specIal project grant targets CIty assIstance for a one-tIme project currently supported by the CIty The followmg table details recommended grant amounts by agency Attachment II provides more detaIl on each agency and proposed fundmg condItIons TABLE 1: PROPOSED FY 1997-98 ANNUAL PLAN ',: I' \, " I \. II.. I". ~ ',' . I " '" I ": ..~ .,~ ( : ~ I I' I \1 ' . I 't 'PI',. . \'Ill'~ 1 I ':>I'\." I . ., ( 1 II ':-:'ll .~ I .' I "'1 RIl I\i - , .. I I ~i .~ I: I ~ : · I 1 . \~: 'I Ii _J ..... ,.l\ 1 I ., I ( ll<~ IU .)lli . - . --- - - --- -.-- -...- - ------- --- 18th Street Arts Complex $393,786 $0 $20,000 $15.000 3% AreSlS Ensemble/Cny Garage $69.020 $0 $16,555 $1,500 N/A CahfornIa Heritage Museum $202.324 $13.015 $25,000 S 18.800 10% Cornerstone Theater $400.508 $0 $12,500 $9.362 2% Highways Performance Space and S235.892 $0 $16,000 $8,000 3% Gallery Los Angeles Baroque Orchestra $122.100 $0 $12,000 $6.000 4% Santa MODIca HIstorical SocIety $24.166 $75.000* '" $25.000 $11.500 N/A Museum Santa MOllica Museum of Art $569.428 $25.000 $60,000 $56,000 10% Santa MOllica Playhouse $511,930 $0 $20.000 $1.500 No/A Santa MOllica Symphony S93.869 525,947 $27.634 S26.800 28% Santa Momca Theater GUIld S163.196 $0 $40,000 $1.500 N/A VIrgInIa Avenue Project $104.366 $0 $20,000 $18,000 12% TOTAL $173.962 --l-'-- . * Does not mclude CO-ARTS and Arts EducatIOn TransportatIon Grants ** ApprOXImately $63.000 will carry over mto FY97-98 for conservatIOn and collectIon management A PreservatIon and Access Plan IS currently bemg completed whIch WIll determme the scope of work and timetable for use of these funds The proposed speCIal project fundmg of $1 0,000 annually WIll supplement thIS effort 4 ATTACHMENT I :\ 1 in i 11111111 I.: Ii~ihil i I~' Ifl'flll i r""IIU"U t '- ~IIJ(I Sl'I"I..'liulI ('..illl."h, I 5 Attachment I CITY OF SANTA MONICA ORGANIZATIONAL SUPPORT GRANT PROGRAM MINIMUM ELIGffiILITY REQUIREMENTS AND SELECTION CRITERIA :\1J'l~Il'~II.I.I(I'IIUI.l1 \ l~.J}lll-(.'\1I 'I" ApplIcants are eligIble to apply for grant fundmg through the CIty's Cultural/Art OrgamzatIonal Support Program If they meet the folloWIng CouncIl approved mInImum elIgIbility reqUirements .. The applIcant IS a resident Santa MOnIca arts or cultural organIzatIOn and has been based In the CIty for at least five years, and .. The applIcant mamtains tax-exempt status under SectIOn 501(c)(3) of the Internal Revenue Code, and .. The apphcant comphes WIth FaIr Labor Standards and pays professlOnal performers, artIsts, and supportmg personnel at least the mInImUm level of compensanon paId to people employed In slmIlar actlvltles ". I,I'.("TIO:\ f IUTI:IU \ ApphcatlOns for the CIty" s Cultural! Arts OrgamzatlOnal Support Grant Program WIll be revIewed accordmg to how effectIvely applicants can demonstrate how they meet the followmg CouncIl- approved selectIOn cntena. .. Offers programs of cultural and artIStlc excellence, IndIcated by provIdmg promotional and other sample matenals ShO\\lng the overall hIstOry of the orgamzatIOn, .. Meets commumty needs by means of a range of dIversIty of programs. .. LInkS and collaborates WIth other Santa MOnIca-based arts and cultural organIzatlons, .. Demonstrates the communIty's support of the orgamzatIOn documentatIon of audience, volunteer, and organIzatIOnal demograplncs, general methods of commumty outreach, and attendance figures. .. Demonstrates Its VIabIlIty and long-term stabIlity by provldmg orgamzauonal budget documents mcludIng revenue breakdo'WTIs lIstIng all major donors, .. Employs a professlOnal staff, .. ProVIdes accessIbIlIty of programmIng to the general publIc, .. Has a dIversIfied fundmg base WIth no more than 25% oftheu total cash fundmg derived from the Cny of Santa MOnIca 6 ATTACHMENT II PrUlloscd "'undill~ Rccornnlcluhllionl\ In ()rJtuniI.3Iioll 7 Attachment II CITY OF SANTA MONICA CUL TURAL/ARTS ORGANIZATIONAL SUPPORT GRANT PROGRAM PROPOSED FUNDING RECOMMENDATIONS BY ORGANIZATION 18TH STREET ARTS COMPLEX FY 1997-98 Recommended Funding Level: $15,000 OrganizatIOn Summary: 18th Street Arts Complex supports the development of artIsts and arts orgamzatIOns dedIcated to Issues of commumty and dIversIty As an mcubator for emerging and mId-career artJ.sts, 18th Street mamtams four programs that reflect Its mISSion 1) an IncubatorlResldency Program deSigned to help profeSSIOnalIze local artiSts and arts orgamzatIOns, 2) an mtematlOnal ArtIst-m-Resldence Exchange Program created to foster mter-cultural collaboratIOn and dialogue. 3) a PublIc Events and Presenting Program set up to encourage artIStS to hold slIde talks. dIscussions, or show new work In a relaxed, professIOnal enVIronment, and 4) an ..<\11:s EducatIon PIlot Program mItIated to develop teachmg and commumty buIldmg s1011s among artiStS, while at the same tIme Impartmg baSIC arts techniques, appreciatIOn and creative problem solvmg to area school clnldren Proposed FY 1997-98 Funding Conditions: City funding may support marketIng and outreach as well as pnntmg and postage costs for promotIOn of events and programmmg at the complex Grant may also prOVIde for trammg and salary adjustments to eXlstmg staff' and a new full tIme development director THE ARESIS ENSEMBLE (CITY GARAGE) FY 1997-98 Recommended Funding Level: $1.500 OrganIZation Summary: The Ensemble's artIStIC mISSIOn IS to present establIshed works and claSSICS m challengmg new ways and to explore innOVatiVe, ne"" works that mform. enlIghten and speak 10 contemporary Issues Theatncal pieces are chosen from a broad spectrum of V\Tlters mcludmg ethruc and mmonty authors who address SOCial and raCIal Issues m our society, Amencan and mternatIOnal women ...vnters who explore women' s Issues, and other plaY"'TIghts who create \\'-orks based on socml concern The Ensemble IS commItted to bnngmg new pIeces from the world theater that are relevant to the broad SOClo-economlC and multI-ethnIc groups that frequent the theater CIty Garage proVides affordable programmmg to ItS audience and conducts an Ill-reSIdence trammg program for actors Proposed FY 1997-98 Funding Conditions: Technical aSSIstance fundmg may be used to support board development. fundrmsmg aSSIstance and local audIence development CALIFORNIA HERITAGE MUSEUM FY 1997-98 Recommended Funding Level: S; 18.800 8 Attachment II Organization Summal1': The ongInal mISSIOn of the CalIfornIa Hentage Museum was to promote the understandmg of Santa Moruca' s lustoncal and cultural heritage In 1987. the board of d.1rectors broadened the Museum' s purpose by recogmzmg that the contemporary art, mUSIC and cultural actIVItles created today greatly Impact and ultImately proVIde future heritage. and that In the Southern CalIfornIa communIty, Santa Mornca was qUIckly becommg the center of present day artIStIC gro\\'th The Museum shows young. mId-career and well establIshed local artIsts and mUSICIans The Museum IS housed In a hIstone home oMled by the City and its collectIOns mclude a photographIC archIve which dates back to the foundmg of the City of Santa MOnICa. Proposed FY 1997-98 Funding Conditions: Cny fundmg may be used for bUIldmg mamtenance mcludmg addItIonal extenor lIghtmg to proVIde safety to those VISITIng the museum and Its grounds, and mtenor restoratIOn of several rooms on the first floor AdditIOnally, fundmg may be used to support the salary of a staff curator CORNERSTONE THEATER COMPANY FY 1997-98 Recommended Funding Level: $9362 OrganIZation Summary: Cornerstone Theater Company creates ongmal or newly adapted dramatIC \vork whICh makes dlIect connectIOns with non-tradItIonal audIences The company works alone as a profeSSIOnal ensemble and m collaboratIon WIth people of all ages with no prevIOUS theater expenence The work IS frequently SIte speCIfic and multIlmgual and always commumty speCIfic In addItIOn, company artlsts lead workshops m all aspects of theater craft and teach speCIal populatlons mcluding semors and at-nsk youth Proposed FY 1997-98 Funding Conditions: CIty fundmg may proVIde marketmg and audIence development for Santa Momca-based programmmg at Santa Momca Place In addItIOn. Cny funds '"\'111 support the collaboratIOn WIth Vlrgm13 Avenue Project HIGHW A YS FY 1997-98 Recommended Funding Level: $8.000 Organization Summary: HIghways develops and presents InnovatIve performance and VIsual art, InteractIOn among people of dIfferent cultural Identltles, and CritICal dIalogue among artIstS concerned With SOCIal Issues and the commumtIes they serve HIghways meets theIr mISSIOn through theater. performance and dance programmmg. whIch mcludes festIvals. community rituals and gallery exlnbltIOns and educatIonal workshops which prOVIde trammg in performance. ,""Titmg and movement techmques They seek to promote the development of contemporary socIally-mvolved artIsts and art forms. and present performances by solo performmg artIStS. small theater groups and dance compames HIghways also conUlllSSlOns and premIeres new works by performmg artIstS They curate and exhIbIt VIsual art shows that explore the bOlmdary between chverse cultures and arts dIsclphnes 9 Attachment II Proposed FY 1997-98 Funding CondItions: CIty fundmg may support adnunIstratIve staff salanes enabhng the organizatIon to mcrease eXIstIng staff hours and permn staff trainmg needed to mamtam key areas such as membership and educatIon programs Funds may also be used to mcrease outreach to Latmo, AfrIcan Amencan, and ASIan/PacIfic Islander communItIes through the development of new marketIng matenals LOS ANGELES BAROQUE ORCHESTRA FY 1997-98 Recommended Funding Level: $6.000 Organization Summary: Los Angeles Baroque Orchestra IS a Santa MOnIca-based professional chamber orchestra whIch performs 17th. 18th, and early 19th century repertOIre on mstruments hke those III use at the tIme of the musIc's compOSItIOn The Orchestra produces Its O'AiTI season of concerts, mc1udmg a Mamstage Senes oflarge ensemble orchestral programs. a chamber senes titled ConversatIOns Among FrIends, and famIly concerts Los Angeles Baroque also performs In other concert senes. collaborates ,"vith opera compames and chOIrs, and produces an In-school mUSIC educatIon program Proposed FY 1997-98 Funding Conditions: Grant funds may be used to strengthen its marketmg program to the Santa Momca communIty through the use of dIrect mail efforts, radIO spots, and addItIOnal prmt advertIsmg. These funds may also enhance the organIzation' 5 general operating expenses III such areas as the production of admIssIOn-free concerts offered to the communIty at large. SA.1XT A MONICA mSTORICAL SOCIETY MUSEUM FY 1997-98 Recommended Funding Level: $1,500 (techmcal assistance). $10.000 (specIal project). 5>62.94825 (special project carryover from FY 1996-97) Organization Summary: The Santa MOllIca HIstoncal SOCIety ylusewn was founded under the City of Santa Momca Centenmal COmmIttee III 1975 to collect and preserve the art, hIstOry and culture of Santa MOnIca The Museum operates on behalf of the residents of Santa Monica with a mission to make avaIlable to people of all ages theIr dIVerse, multI-cultural past To realize Its goal of bnngmg hIStOry to the people. the Museum offers a learnmg and exlnbItIOn center for vIevilmg artIfacts. c1othtng, books and documents of the past, a theater for VIdeo and slIde presentations and performances, and a forum for speCIal events, lectures and speakers They proVIde school tours as a learmng enVIronment for youth to get acquainted WIth the past. Proposed FY 1997-98 Funding Conditions: Techmcal aSSIstance funds may be used for grant '-"TItmg. fundnllsmg aSSIstance and to support orgamzatIonal development InItIatIves currently planned or underway by the Museum Board of DIrectors In addmon, the CIty ,"vill work collaboratively ''''lth the organization to Implement Its PreservatIon and Access Plan, currently bemg developed by a consultant from one-tune speCIal project funds proVIded by the Cuy In FY 1996-97. Tlns plan \\1111 detail the steps necessary to preserve the collectIOn and develop responsIble polICIes for collectIon.s access The Museum WIll have $62,948.25 of carry-over CIty funds to Implement the plan and may be used for preservatIOn matenals, equipment and supplIes. files, and a computer workstatIon mcludIng computer, pnnter. and sofuvare The additional $10,000 per year in speCIal 10 Attachment II project funding is to be used to support direct project superVlSlon expenses Consistent \\'1th Council approved fundmg cntena regardmg matchmg funds, these funds will be granted contmgent upon a $10,000 dIrect cash match from the agency for dIrect project expenses SANTA MONICA MUSEUM OF ART (SMMOA) FY 1997-98 Recommended Funding Level: $56,000 Organization Summary: The Santa Momca Museum of Art is dedIcated to presentmg new works by emergmg and mld-career VISUal artists. pnmanly from Southern Callfornm The Museum maintams an actIve exlubItIOn program that mcludes thematic and group shows, solo exhIbitlOns, and commlssIOned site-specific mstallatIons In additIOn to thelr exhIbitIOn programs, SMMOA offers an EducatIOnal Outreach Program mdudmg Arts Partners, a Santa Monica-based program for at-nsk youth In the local publIc lugh schools. Fnday Evemng Salon Senes. a weekly presentation offree dIscussIOns documentmg current contemporary art trends. KIds' Art Station, a senes of multI- seSSIOn classes Introducmg art making and art hIstory to young people. and the NeIghborhood Outreach Gallery, a satelhte exhibitIOn space at Santa Momca Place Proposed FY 1997-98 Funding Conditions: Cny fundIng \'v111 aSSIst the agency as It seeks support to replace Federal grants phased out under cutbacks to the NatIOnal Endo,..ment for the Arts Funds may be used for admmlstrative and operatIOnal overhead. expanSIOn and salarIes. A portIon of the funds may be used to develop marketing mltlatIves to augment earned revenue programs such as a dIrect-mall membershIp campaIgn tIed to the museum' s re-opemng at Bergamot StatIOn along ,"Vlth mcreased membershlp support actIvltles SANTA MONICA PLAYHOUSE (SMP) FY Recommended Funding Leyel: $] ,500 Organization Summary: Santa Momca Playhouse IS an mtimate. profeSSIOnal theatre and educatIOnal conservatory program Its artIstic mISSIOn IS to onginate mspmng and consequential theatre by presentmg clasSIC and contemporary plays to audiences m Southern CalIfornia and worldWIde. It also offers workshops year-round to students of all ages supportmg grO\v1h of the creative process m today's youth SMP tours throughout the state and the world, wlth its Actors' Repertory Theatre and Its Young ProfeSSIOnals' Company Proposed FY 1997-98 Funding Conditions: Techmcal asSIstance fundmg may be used to support board development and grant \\TItmg to pnvate foundations and other governmental agencies SANT A MONICA SYMPHONY FY 1997-98 Recommended Funding Lenl: $26,800 Organization Summary: Santa Monica Symphony IS dedIcated to stImulatIng CIVIC mterest In the commumty about symphomc clasSIcal mUSlC from early 19 century masterpIeces to present day works by productIon of four concerts offered free of charge to a multI-cultural audIence of all ages 11 Attachment II They provIde performance opportunities to community musIcians and cultural outreach to the schools Proposed FY 1997-98 Funding Conditions: Cny grant fundmg may provide for the productiOn of free symphony concerts Support may enable the contInued development of outreach and educatIonal programs to the community, addItIOnal children's programs, and pre-concert lectures. Funds may also support arummstratlve costs mcludmg salary expenses for a part-tIme adnumstrator and development coordmator SANTA MONICA THEATRE GUILD FY 1997-98 Recommended Funding Level: $1,500 Organization Summary: The Santa Momca Theatre Gmld IS a pnmanly volunteer. commumty theatre that produces a vaned season of publIshed plays TheIr goal is to serve the commumty by producmg plays wlnch Will reflect and celebrate Its cultural dIversity and allow all who partICIpate the opportunIty to grow In theIr abihtles and appreCiatiOn of the performmg arts Proposed FY 1997-98 Funding Conditions: T echmcal asSIstance fundmg may support board development and grant \\TItmg to pnvate foundatlOns and other governmental agenCies VIRGINIA AVENUE PROJECT FY 1997-98 Recommended Funding Level: $18,000 Organization Summary: The V lIgIma Avenue Project IS dedicated to the creatIOn and production of new plays by a group of youth between the ages of SIX and Sixteen m collaboratIon \\-lth profeSSIOnal \-\TIters, actors and directors In partnerslnp WIth the CIty' s PolIce ActIVItIes League. the orgaruzatiOn serves the children of Santa Momca's PICO Comdor, providing profeSSiOnal artISts and theater program to PAL clnldren and youth whIle PAL pro\ldes teachIng and rehearsal space for the actIVIties Usmg the skills of a commumty of workmg artIStS, the Project IS able to create plays for the chIldren as performers that spotlIght theIr mdivldual talents and gUIde them through performances by bemg on-stage With them The Project nurtures the chIldren as \\'TIters by teachmg the basIC tenets of plaY\\-TIghtmg, providmg \\'Titing mentors and by realIzmg the chIldren"s mdlYldual VISiOns WIth actmg and dIrectIOn All of the ProJect"s work culmmates In performances for the commumty Proposed FY 1997-98 Funding Conditions: City fundmg may support development and ImplementatIon of new publIc relatIons and marketmg strategIes aImed at expandmg audIence and finanCIal support base, speCIfically the development of new promotIonal matenals and a long range marketmg plan A portIOn of the funds may aSSist m the hITIng of staff needed to sustam the growth the organizatiOn has expenenced over the past five years and the formatIOn of program evaluatIOn tools 12 A TTACHMENT III . -. -- ---- --- \\"rillen C.f)lnlnt~nb l-lecc."h ,,"d nlll"in~ 1 he 30-1lil' COlllRllIlli[,.. Rc\"ic\\ I'l~ri()d -- m .... Cft~ r t s .. 1639 1 B'h Slree', Santa Man.ca CA 90404 3807 . 31 O-~5 3 371 ~ . 310453-4347 fax cc::>mplex . . City Santa MonIca Cultural Affairs DivIsion 1685 Mai n Street, Room 106 Santa MOnica, CA 90401 Attn Maria Luisa de Herrera Dear Ms. de Herrera, On behalf of the 18th Street Arts Complex Board of Directors, I would like to thank you for our recent award recommendation of $15,000 In OrganIzational Support funds 18th Street Arts Complex has been a dynamic member of Santa Monica's art community since 1988. We have helped many thousands of artists m that time to produce new and mnovatlve work This grant enables us to further enrich the arts services we provide to Santa Monica. We are proud to be a resident organization In the CIty of Santa Monica where the arts are so highly valued and supported Thank you again for your recogmtlon and support Sincerely, ,. , btVet{ /ltttl4u--- Gwen Walden President of the Board 18th Street Arts Complex CITY GARAGE May 29, 1997 Ms Mana LUIsa de Herrera Cultural AffaIrs Adnunstrator Santa MOnIca Cultural Affairs DivIsIon 1685 Mam Street, Room 106 Santa MOnIca, Ca 90401 Dear Ms Herrera We were very pleased to receive your recent letter regarding our applIcation for the OrganIzatIOnal Support Grants, and that there has been a reccomendatlOn to award us a grant under the program We are happy that tills type of grant now eXlsts through Santa MOnIca, it's absolutely the most useful kind to an arts orgaruzatIOn, and we are grateful that we have been mcluded We wanted to send along a flyer for our current productlOns--a group of plays by Harold Pinter We would welcome your commg around to see our theatre some time sm<~relY> ~\ ) ~. .(. - \ /l/vl . _____ J / ~ I ~ ! Charles Duncombe Managmg Director The AreSIS Ensemble, Inc 13.101/1 lalley) 41h Street, POBox 20 J 6. Santa Manica, CA 904062016 · 310319 9939 __J"UN_09 '~7 15.18 :11.31045343470_ _ ~ -P.2/2 --- (ornerstone June 8t 1997 THEATER COMPANY Maria LUisa de Herrera Santa Monica Cultural Affairs DiviSion 1685 Main Street, Room 106 Santa Monica, CA 90401 Dear Mana LUisa: On behalf of the Board and Ensemble of Cornerstone Theater Company I want to express our support for and appreciation of the Cultural Affairs DiVision in general and the new OrganizatIonal Support Program in pal1icular. We are not only proud to be a grant reCipient, but also profoundly grateful for the type of support which thiS new program represents The asp grant IS precisely the kmd of funding which is both Increasingly rare and Increasingly necessary for arts organizations to sustain continuous programming, to make an ongomg Investment m a communIty! to foster the kInd of artistic development and staff leadership which will Insure that our organization will be creating theater WhlCh ennches and serves the community Into the next century. It ;s no surprise to me that Santa MOnica Cultural AffaIrs has developed thiS program whIch represents Just another manifestation of the VISion, the proactive support and the care and nurturing which has consistently character/zed all of our interactions with the DiVIsIon In large part thanks to you and Hamp and all of the Cultural AffaIrs staff, we have been proud and happy to have made Santa MOnica our home tor the past flve years. We look tOlWard to continuing our relationshIp Into the future. Sincerely, ~ ~ tr--e- LO--- Leslie Tamanbuchl Managing Director 16s~ (BIll S! 116 S~"la Monlca CA 90~04 SUIANH~ D~Al BOOT~ 201 Horth (drmellna Avenue, Los Angeles' (allfornla 90049 Tel 310-471'3535 ~dX 310'.476'3XX5 e-mail sdbooth@lx netcom com June 4, 1997 Mana Lmsa de Herrera Cultural Arts AdnunIstrator CIty of Santa MOllIca Cultural Affalrs DlVlslOn 1685 Mam Street. Room 106 Santa MOnIca, CA 90401 Dear Ms de Herrera_ I am \\<11 tmg m support of your proposed fundmg re.commendatlons for the Clty of Santa MOnIca's Fmal Proposed Cultural Arts OrganIzatIOn Support Grant Program As a trustee of the Santa MOnIca Museum of Art and as a former resident of Santa MOnIca, It IS my smcere hope that tlus plan will be approved by the CIty CouncIl on June 24th Approval of thIS plan would recogllIze two sIgllIficant Issues the important role the arts play m the quahty ofhfe m Santa MOnIca, and the need arts organIzatIOns have for operatlonal support at thlS cntIcal time In overall arts fundmg m our state and country I am grateful for the past support shown by the Cultural AffaIrs DIVlSlon toward the Museum's programs. and commend you on the good Job you have done m advocatmg on behalf of the arts m Santa MOllIca Smcerely, ~"'L~0-~~ ~~ --'" Suzanne Deal Booth Trustee, Santa MOnIca Museum of Art Didi Dunphy 827 Marco Place Veruce, CA 90291 310 306 2855 fax 310821 3154 June 9, 1997 Ms. Mana LUIsa de Herrera Cultural Arts Administrator City of Santa Monica Cultural Affairs DIvIsion 1685 Mam Street, Room 106 Santa Moruca, CA 90401 Dear Mana Luisa, I am writing in support of your proposed fundmg recommendations for the Czty of Santa MOnIca's Fmal Proposed Cultural/Arts Organizational Support Grant Program Three Year Plan As the President of the Board of Trustees at the Santa Monica Museum of Art, it is my smcere hope that this Plan will be approved by the City Council on June 24th, 1997. Approval of this plan would recogruze two significant issues: the important role the arts play in the quahty of life m Santa Monica and the need arts organizations have for operational support. I am grateful for the past support shown by the Cultural Affairs Division toward the Museum's programs, and commend you on the good job you have done m advocabng on behalf of the arts in Santa Monica. Smcerel y yours, ~~\j.Wf C6:dl Dunp~ PreSident, Board of Trustees Santa Moruca Museum of ",----- 221 Euclid Street Santa Maruca, CA 90402 June 3, 1997 Mana Luisa de Herrera Cultural Arts Admirustrator City of Santa Maruca Cultural Matrs Division 1685 MaID Street, Room 106 Santa Monica, CA 90401 Dear Mana We are wntmg In support of your proposed funding recommendatiOns for the City of Santa Momca's "Fmal Proposed Cultural/Arts Orgaruzatlonal Support Grant Program Three-Year Plan" As trustees of the Santa Momca Museum of Art and residents of Santa Moruca, It is our SIncere hope that this Plan wIll be approved by the City Council on June 24 Approval of this plan would recogmze two slgruficant Issues the important role the arts play In the quality of lIfe In Santa Moruca and the need arts organizatlOns have for operational support We are grateful for the past support shown by the Cultural Affairs DIVISion toward the Museum's programs and commend you on the good Job you have done In advocatmg on behalf of the arts m Santa Moruca ~ DaVid Noclumson SMMOA Trustee 999 June 3. 1997 DNfKS 3081401 Timothy Colhns~ Jr. 2428 Thud Street Santa Maruca, CA 90405 June L 1997 Mana LUisa de Herrera Cultural .A.rt:s Adffi1illstrator CIty of Santa Maruca 1685 Mam Street, Room 106 Santa Maruca, CA 90401 Dear Ms de Herrera I am wntmg to support your funding proposal for the Santa Maruca Museum of Art under the Cultural/Arts Orgaruzauonal Support Grant Program's Three Year Plan As a resIdent of Santa Maruca, I recogruze the large and growmg Importance of the arts on the qualIty ofhfe In our commuruty For over eIght years, S:tvlMOA has presented a dIverse range of exlubltIOn programs whIch have stImulated and challenged my perceptIOns of art and hfe The Museum's art programs Involve resIdents and theIr clnldren Wlth art In many creatIve ways at a tIme when fundmg for art educatIon IS dechrung sharply As a trustee of Sr,.,1MOA I have learned that our Museum has dIstmgUished nself on a statewIde and natlOnallevel for the excellence oflts programs SMMOA has been awarded lugWy competItIve Challenge Grant awards by both the CalIforrua Arts Councll and the NatIOnal Endowment for the Arts The NEA chose S~1MOA as Its first pnonty natIonwIde among VIsual arts organIzatIons competing for the sbnnkIng amount of fundmg avaIlable Your funding of the museum IS an Important mvestment III one of our most valuable cultural assets It IS an Investment that IS well deserved and wlnch should pay groWing dIVidends to our commuruty III the future I urge the Cny Council to approve thIs proposal June 6, 1997 Dear SIr jMadam, My son, Robert CamplOn, has been fortunate to have partIcIpated in several programs of the VIrgmIa Avenue Project. It has been a clear benefIt to hIm and our family My son endured an abusive relationshIp wIth his father and ultimate reJectlOn. My chIldren and I moved to Santa MOllIca seekmg safe haven. The VIrgInia Avenue Project has been a haven for Robert HIS Involvement with the Virgmia Avenue Project has provided the kmd of posItIve mteractIon with adults that allowed hIm to trust again Love IS shared wIth the chIldren m an atmosphere of dISCIpline and respect. These assocIatlOns have bolstered my son's self esteem and had a posItIve mfluence on hIS school work and other relationshIps. In partIcular, the week long camp in Oj8..1 as part of the Creative DramatICs program gave my son the opportunIty to interact with carIng, supportIve, adult professlOnals. Robert returned from this week confident and secure. The relationshIps he developed during thIS tIme with his adult wnter and actmg partner contmue today. ThIS experience would not be possIble without the eXIstence of the VirgmIa Avenue Project Smcerely, :(~ Jkd- / 'Knsnne Hurst June 6, 1997 To Whom It may concern, I am writing this letter because of my appreciation for the VirgInIa Avenue Project. Before I lIved in California my life was hard. My parents got divorced and my mom got a new job in California. ThIs meant that we would have to move all the way out here. It was hard leaVlng my frIends and not knowing anyone out here. I spent my time inside SInce there was nothing to do outside with no friends to play With. One day my mom asked me if I would like to join the VIrginIa Avenue Project. I agreed to go to their acting class. The fIrst class was greatT I left feeling great, being more confident In my self and having a few friends. That was all I needed. I started to feel hke I belonged somewhere and that there were nICe people who were WIllIng to be my friends. It put me on the road to success. Now I have excellent grades in school, have lots of fnends and now I am able to wrIte a play, perform a play and know how to dIrect one, too. Doing all of that has brought a sense of stablhty to me and has taught me to be patIent and carIng. WIthout the VirgInia Avenue Project there would be a giant gap In my life that I know could never be filled with anythIng better than the VIrgInIa Avenue Project. SIncerely, ~~ Robert Campion -10- W~-J~ mo_l.{ COnuxn, _ _ _ _ _ _ __ _ _ _ _ _ _ _ __ ..1 _ ~ \J lY'jlnJu Ptuc. "Rrc}ect -\1.,cw done. CL cr~+- &.0.\ m~ us '1OL)n~ _ad.u \~. WYtu1 d S\-U... ,-\cd. -T\uL -.C.x~u:\u.x: \:) r-~Y'(J". \-C..u':> c..t.o...00 d WtJ.}~ o.bou-t +We.\ u::: . d ~.JJJt" 1'hCCSn+- cd \NOV\d. ~ ~ 0+ ~ \.NO~d..tA~\\ V)1)~( - ~SD \..o~. d hud. f\2.JJe.r \:Je:Q.f'. un at) . a..G-h~ C\cLD.-) 'oe;fo-Ce.. A'\ -\ru2... b<2..-:f)' r\.f\\''''J tt WM \i~ ciAtnw\\- IDr "f"f'C... -To o-r-\::X)d ~ c...\~l) W\Tn s-ttO-~ ~-\ d <k.c\"Jt '(..now. 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JUN 06 ' 97 05 32~i 0.:, 31~ REOWOQO AVENJE lC6 J>.N.HlES. ~... 9ClCI66 ($1 c> 3984546 PI10..,E ;~ 10> ~!\-2S21 FA); BO.....I) CF OIREc:TOIIS .t...~ CA''il.iON ~ CH"'~O COCA ;o.<,"'NA COLB~rr. i..E.G'" =!..;Rr~N lYM... : ~~'O. .'>leA ~OWE~LS S,r.,?" ,u,:JfMA.'Ii ;>.....-T~. .OGGII'.'S :A ~_ LU:.1S_Y KE\OIO I.'AI'CO-r. ~~O~~~V r.rl/loS $T,V~ LE G~ Clir.t,A,\; ,.n",..JC ()ir.EC1;7t KE',:, ~ MA'lCOT"e fA'CLiT.V~ DIi'?Ecror '>'O.~ CA ilir.JN' M~CtJCIJCN I.AANAGE~ '~'.' · E.~OGG ~;-'l.I'MAj(~'I;G OI:?~"CTcr. DE5 ~ >IE. .L:O "F~ ,;~ C";~A "'"E DRAfv'.A rrcs ~Ll y" ....,~r.N:r '-WS'C OrMCTOfJ June 5. 1997 Cultural Affairs DiYlS10n 1685 MalO Street, Room#106 Santa Momca, CA 90401 Ann' l\lana LUIsa de Herrera I am wnrwg In s:rong SlIpport of the Droit Proposed Culrural;Arls 0/ Qarnzatwnal Sup- port Gram Program Three Year Plan and the funding recommendatlons ma.de under the plan for the fiscal years 1997/98 through 1999-2000. I would also like to commend the Cultural AffaIrs Division and Cuy Councll for recogmzing the sigmfieant need in the Santa Monica arts community for multi-year, capacity building grant programs. For The Vuglma Avenue Project, the Orgamz.ational SuppOrt Grant Program will be an Important part of our plans for irowth in the next two years. 1:1 our fIrst fIve years. we have produ(;ed 115 angmal plays wrmen and performed by over 130 chIldren and scores of profe.sslOnal theatre artists in our community Regular fundmi from the CO-ARTS program has helped to stabilized and expanded the role of the teachIng staff aI1d has allowed for lapid growth 1:1 our program offerings with at least oae new program imple- mented each year Since mception. In 1995 we replicated the Pla)'makmg program at \Vllshue \Vest School lr. 1997 we conducted after school classes at the Santa Monica AlternatlVe Schoolhouse and are in discussion WIth two Santa Momca pUblic elementary schools to laur.ch new replIcation projects next year In 1997 we will also take our oldest tee~s in a whole new directIon with a program In entrepreneurship Ad1l1mistJ atlve]y ~he o:'gaMzatlOl~ has taken gia;"lt steps In ltS first five years increasing the budget a:n:.ost 40% over 1995. we were able to t:l1 two new pa~c.t1me posltlons In 1996 In the la~l year we have added SIX new members to the Board of DlfectOrs, dramatically increasmg the dIversity of skIlls avaIlable at the Board level and bnnglllg us close to our fifteen member goal. All of these efforts have brought us to a point where we are ready to take the PrOject to the next level of public awareness and vlSlbdity. The requested funds wII! help us take that critlcal next step and seek multI-year c'matchmg" support from other orgamzations. Ad- mi:nstranvely, in the next twO years we will focus on the creatlon 0: promouonal matenals wIth our r:cw logo deSlgn, evaluatlor. of our fi:st time pubhcny effonli. rhe development of a long rar.ge markenng plan, the creatlon of formal program evaluation tOols, and hmng the staff needed to sustam the resultmg growth \Ve look forward to thlS importar.r opportunny to partner with the CIty of Santa Monica in addreSSing the needs of our children and thank you once agaIn for your suppan. Smcerely, KendlS Marcotte Executive Director June 9, 1997 SANTA - MONICA Maria Luisa de Herrera Cultural Affairs Division City of Santa Monica, 1685 Mam Stree Santa Monica, CA 90401 Dear Maria, I am writing on behalf of the entire staff and Board of Trustees of the Santa Monica Museum of Art to congratulate you, Susan McCarthy and Barbara Stinchfield for inaugurating the Organizational Support grant program. The support receIved from this program will allow the Museum to continue to provide quality educatIonal and exhibition programs for the entire Santa Monica community. As you know, cutbacks in federal arts support has sharply reduced the level of unrestricted operational support available to the Museum. The recommended funding support made available through the Organizational Support program will ensure that our free educational outreach programs such as Art Partners and our popular Friday Evening Salon series continue without interruption. Furthermore, the Museum's relocation efforts are greatly enhanced through this infusion of support at this crItical transitional moment. Smce the Museum's inception in 1988 we have grown to become the largest cultural resource in Santa Monica, with an operatIng budget of approximately $600,000 per year. These resources are redistributed to the local economy in countless ways, from the hardware, lwnber and paint that we use to craft our art exhibitions, to the salaries and fees paid to the Musewn staff and the artists who particpate in our programs. Until recently, support from the City of Santa Monica represented less than 5% of our total operating budget We are therefore heartened by the creahon of the Organizational Support Program, and we look forward to a long and mutually supportive association with the City of Santa Monica. Thank you. Smcerely, i ~. J -: -' I......~ " < ,- " Thomas Rhoads Executlve Director 243i "1am Street Sa"lta \1omca Calr(ornw 90405 310 . '86 . 6486 F4X 310 . 586 . 6487 ~a Louisa De..qure:a Smta Monica Cul1:lUBl Affiu.::rs D1VU1011 168' Maut Street: Room #106 SIl7J,:r.ll Mom(:Bt CA 90401 Deu Muta. I am wn t:ing lIS II i:>oard mQmber of 'H1ghwsys P@rtomulI1ee Space. au well as a ::resident or ~ C1 ~ of Smts. M01'..ica. to thank ~ CuI'tUral Maio Dl'V:Slon for 1'31e g:enetow ot'gSlUz:;atL01'~ grant swarde.d. 'W for Sseal year 1997~98 'Ilus supporf:wtll mshle ru~ tel contume to prcm.c1e kgh.qw~htypli!:rfonnar..ce programming to 1:he diveZ':iE! commlWt1eS of 0lU c,ty Tile leadership Santa Monte!!. 1S mowing 111 cres.t:n.g progresSive ~ding 1:'.,U:lanws for ,ne 8rt5 if t:uly anpte$$1ve. 1:1211 Fmdmg: ~5 shsobtely V1 tal to d:ze fll..,.~l'Val of 1'..on..pZ'o:iit s.rtJ o:gan.iz::auQn" m SSft'ta Momcll On b~f or 1he Baud., Ststt' 81'1~ 1he :utist cammUlUty at rugl:vv~) I offer OlU' dslip ~reclll.t1on for the aclmowlecigem.el'1l:Y(luluwEi glVen. out' orglilt11ut1on Wl th ~.u grsnt. Wlltt!l Regard.s. ."\ ~- ~ \ , , Dm Kwong;" ) 1629 181h Stfe~ SS:r1l:ll. MClUcst CA 90404 310 453-4:544