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Council Meeting February 11 t 1997
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Santa Montca, California
TO Mayor and CIty Council
FROM City Staff
SUBJECT Hold a public hearing to determIne the necessity of establishing an
Underground UtIlity Dlstnct at Main Street, between PICO Boulevard and
Hollister Avenue, and adopt a resolution to establish this Underground UtIlity
District
INTRODUCTION
This report recommends that City CounCil hold a public heanng and ascertain whether the
public necessity requires an underground utility dlstnct, and adopt a Resolution establishing
a new Underground Utility Dlstnct ("Dlstnct") where the electnc, telephone and cable TV
lines will be placed underground The new Dlstnct would be established along Main Street,
between Pice Blvd and Holhster Ave (1900 - 2401 Matn Street), and Includes properties on
connecting streets being served from the Main Street hnes
BACKGROUND
California Public Utlhty regulatIon, Rule 20A Section 8209, specifies that each utility company
must allocate two percent of ItS gross revenues for use In plaCIng aerral facIlities
underground The facIlitIes Include electrical lines, telephone lines and/or cable TV lines
The regulations specify locations or condrt.lOns where faclhtles may be undergrounded USing
deSignated utility company funds and require that one or more of the follOWing locations or
conditions be met 1) areas
adjacent to a public use area such as alknc~.lcAter or.;;-~'
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school. 2) artenal streets used by the community at large, or 3) locations where there are
unusually heavy concentrations of wires and adjacent to an electncal substation or other
facIlity which causes SignIficant Interference with TV and radio reception In nearby
residences
CIty staff, along with Southern California Edison ("Edison") representatives, have
determined that the recommended District qualifies for Rule 20A fundIng On June 15, 1993,
the City CounCil established a sectIon of OlympIC Blvd as an Underground UtIlity Dlstnct
The Olym piC Blvd project IS expected to absorb the City's Rule 20A program funding
through 1997, however, from 1998 on the funds are otherwise unencumbered City and
Edison staff have also determined that such undergroundlng can be accomplished within the
calendar 1998 City allocation from the Edison Rule 20A program
Municipal Code No 752020 sets forth the procedure by which City CounCil may call for
a public heanng to ascertain whether the public necessrty, health, safety, or welfare requires
the removal of poles, overhead Wires, and associated overhead structures Within designated
areas of the City and the underground Installation of WIres and faCIlities for supplYing electnc,
commUniCation, or Similar or associated service In accordance With thiS section of the
municipal code, City CounCil set a public heanng on January 14, 1997 to conSider the
establishment of the Main Street Underground Utllity Dlstnct, which was continued to
February 11, 1997
2
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DISCUSSION
This proposed Utility Dlstnct work WIll Include underground servIce from the property line
to the eXisting electrical panels or meters In the bUildings within the DIstrict Property owners
Will pay only for connections and conversion of electrical, telephone, and cable TV services
to the new underground system These costs are anticipated to be nominal, unless the
electrical panels or meters are not In compliance with code, In whIch case property owners
Will be required to upgrade those fixtures Although 33 parcels are Involved, Southern
California Edison has notified City Staff that at present only ten parcels WIIJ require
conversion of their service from overhead to underground Response from the affected
property owners has, for the most part, been favorable One property owner with an older
bUilding has adVised City staff she IS opposed
Undergroundlng the utilities WIthin the dIstrict would reduce VIsual blight and bnng a
Significant new enhancement to the area If the utIlities were undergrounded In the
proposed district, then no overhead utilities would eXist along Main Street because utilities
from the South City limits to Hollister have already been Installed underground It IS
necessary to pursue the Main Street utility undergroundlng now because Significant lead
time IS reqUired for Edison to prepare for constructIon and to coordinate the utility
construction work With the antiCipated Streetscape Improvement Plan
Completion by Edison of the deSign, englneenng, and construction work for the proposed
District IS antiCIpated by December, 1998 If pOSSible, staff Will coordinate the construction
3
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phase of the undergroundlng project with the Implementation of any future Main Street
Streetscape Improvement Plan
All affected property owners have been notified In writing of the scheduled public heanng
and their potentIal costs and responsibilities per eXisting City ordinance
BUDGET/FINANCIAL IMPACT
There IS no budget or financIal Impact to the City as a result of the establishment of thIS
Underground Utility Dlstncl The proposed undergroundlng of utilities will be funded by the
utlhty compames With affected property owners paYing for their service connection
RECOMMENDATIONS
It IS recommended that City Council hold a public hearing to receIVe public testImony
regarding the establishment of the proposed Main Street Underground Utility Dlstnct After
clOSing the public heanng, It IS recommended that the City Council adopt the attached
Resolution finding that the public necessity eXists to establish an Underground Utility Dlstnct
and orders that a new Underground Utility District along MaIn Street between PICO Boulevard
and Hollister Ave (1900 - 2401 Main Street) and properties on connecting streets being
served from the Main Street lines be established
Prepared by
Craig Perkins, Director of EPWM
Jeff Mathieu, Director of Resource Management,
Tony Antlch, , PEr City Engineer
4
Attachment
Howard Robinson, Real Estate/Economic Devel Mgr
Gwen Pentecost, Sr Admin Analyst, Economic Deve!.
Map of Proposed Undergroundlng Area
Notice of Public Heanng
Resolution for AdoptIon
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Main Street
Proposed Underground Utility District
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ADD TO
lOA
FES 1 1 1997
512 ROSE AVENUE
VENICE, CALIFOR"lIl\ 90291
392-3066 & 392-4128
FAX (310) 392-78t5
1 % 1/96
Ms Gwendolyn Pentecost
Resource Management Department
City of Santa MOnIca
3223 Donald Douglas Loop South, Smte 2
Santa MOllIca. CA 90405
Dear Ms Pentecost
Thank you for your letter dated September 16, 1996 \Ve certamly feel the
undergroundmg of the electrical utIlity hnes on Mam Street '\'Duld be an enhancement,
espeCIally If SeE IS pa}1ngl
\Ve look forward to hearing the opinions of other property owners
Smcerely,
~DO~~-
2012 Mam Street
ADD TO
LEQ!
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De:,,'plopnient
rv1dndgem2n"!
Constrt..!ct'c.n
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DesI9P
PER L 0 F F WE~~f~~
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September 24, 1996
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FES 1 f f997
Ms Gwendolyn Pentecost
Sr AdmInistratIon Analyst
City of Santa Monica
3223 Donald Douglas Loop S , #2
Santa Monica, Ca 90405
Dear Ms Pentecost
Thank you for your letter of September 16th, 1996 We are very
Interested and In favor of this undergroundJng the utility lines
Please write or call us With an update of thiS Issue
Sincerely,
ADD TO
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effectlve date of t~lS Ag~eewent. S~ch eVal~a~lQ~ W-"l
be subrr:.tted to ane approvee by ~he Cl~Y Attorney ~nless
the City Attorney provldes a wrltten explanat~oL ~c the
affected employee as to why the Clty Attor~ey dlsagrees
wlth the Div2sion Head's evaluatlon. Those e~ployees who
are covered hereln, but who are not T'1embers of anv
dlvlslon lTI the Clty Attorney's Off~ce, wl:l be evaluated
by the Cl ty A::corney A22. employees wlll be :~p ven
reasonable opporturr~ty to d~scuss sald evaluat~ons wlth
the evalua~or The evaluatio~s wl:l be perfor~ec o~ the
:ollowlng baSlS:
(a) Once at -che conc~uslon of the first three (3)
months of e~p:o~ent
(b} Once at the concluslon of the flrst SlX (6) months
of employment.
(c} Once at the concluslon of the flrst year of
employment
(d)
Once every year thereafter,
evaluatlons to be due three
employee's annlversary date
with sald performance
(3} weeks prlor to the
wlth the Clty
(e) Whenever arc. employee I s performance substantlally
decllnes.
If the Cl-:y Attorney, or the D1V1Slon Head, ::alls to
conduct a performance evaluat10n on or before lts due
dater the employee shall advlse the Clty Attorney 1n
wrl tlng that the evaluat10n 1S past due. The C1 ty
Attorney, or the D:'V1S1on Headr shall complete the
evaluatlon wlthln ten (10) days of said wrltten notlce
and any merlt lncrease tled to the evaluatlon shall be
retroactlve to the pay perlod In WhlCh the evaluatlon was
orlginally due.
An employee covered here~n who belleves that the
prescribed evaluatlon procedures have not been followed
or that the evaluatlon does not correspond to the facts
should make a wr~tten complalnt to hls/her supervlsor
wlthln te~ (10) days of recelvlng the performance
34
5 04
evaluat~on. 1= nc sa::.~sfac~ory ~esponse ':'5 ~ece:.vec.
wltr.ln flve (5) days of f:.~.:.ng the co~pla.:.nt( tr.e
employee should lm~edlately :::orward the co~plal~t to the
Clty Attorney. If no sat~s:::acto~y response lS recelvec
withlD flve (5) days, the employee shall have the rlgnt
to submlt a wrltten rebuttal to the per::orma~ce
evaluatlon and ::0 have sald rebuttal attached to a::d
become part 0:: the employee's permanent per:::ornance
evaluatlon
Work SchedT.lles
In those cases where a permanent employee des:.res to
modlfy hls/her work schedu~e to accommodate speclf~c work
schedule needs of the employee (e. g , dependent care
arrangements) that de not fall wlthln the normal work
schedule establ:.shed for the employee's posltlon, the
employee shall submlt a request for a work schedule
modlflcatlon to hls/her Departwent Head. As long as the
operatlonal needs of the Department and the Clty wll:
stlll be met, upon approval of the Departme~t Head, the
employee's request shall be approved If It should be
la::er deterrn1ned that the operatlonal needs of the
Department and the Clty can no longer be wet w1th the
employee's modlfled work schedule / the employee shall
recelve at least th~rty (30) days' not1ce chat h:.s/her
mOQlf1ed work schedule can no longer be contlnued In
the event that the employee cannot change hls/her outslde
schedullng need to fit withln the regular work schedule
es::ablished for hls/her posltlon, the Clty wlll make
every reasonable effore to place sald employee In another
ll~e pOS1Llon where the employee's speclflc schedullng
needs can be accommodated. While nothlng ~~ thlS Sectlon
requlres that the employee's modlfled work schedule be
granted or that t~e employee be transferred to a llke
posltlon to meeL the employee'S oucslde schedullng needs,
requests shall not be unreasonably denled.
If an employee's request for a modlfled work schedule lS
deYlled and lf the employee does not agree w1th the
declsion that has been reached, the employee can grleve
such deC1Slon under Sectlon 6 03 (Grlevance and Complalnt
Procedure) of thlS Agreement Fallure to successfully
transfer an employee under thlS Sectlon w111 not be
grlevable
35
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RESOLUTION NO 9119 (ecs)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCil OF THE
CITY OF SANTA MONICA FINDING THAT THE
PUBUC NECESSITY, HEALTH, SAFETY AND
WELFARE REQUIRES, WITHIN CERTAIN
DESIGNATED AREA, THE UNDERGROUND
INSTALLATION OF WIRES AND FACILITIES
SUPPLYING ELECTRIC, COMMUNICATION OR
SIMILAR OR ASSOCIATED SERVICES AND
DESIGNATING SUCH CERTAIN AREAS AS
UNDERGROUND UTILITY DISTRICTS AND
ORDERING THE REMOVAL OF POLES, OVERHEAD
WIRES AND ASSOCIATED OVERHEAD STRUCTURES
WITHIN SUCH DISTRICTS AND THE UNDERGROUND
INSTALLATION OF SUCH WIRES AND FACILITIES
WHEREAS, a public heanng has been duly and regularly held pursuant to
Resolution Number 9119 ,on the proposed establishment of a new Underground Utility
DIstrict along Main Street, from the south right-of-way line at PIca Boulevard and ending
at twenty feet south of the south nght-af-way line at Hollister Avenue by
undergroundlng of utIlities and appurtenant work thereto WIthin such Dlstnct, and
WHEREAS, required public notIce has been given and said Improvement has
been consIdered fully,
NOW, THEREFORE, THE CITY COUNCil OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOllOWS
SECTION 1 The CIty Council hereby finds that the public necessity, health,
ARTICLE V:.
EMF~OY3R!E~P~OYEE RE~ATIONS
6 01.
Payroll Deduct~ons
It lS mutually understood and agreed that ~he C~~y wlll,
subJect to the provlslons of Ordinahce No 801 (CCS\ and
durlng the ~eYrr 0: thlS MOU, deduct monthly and re~l~ to
the offlce or offlcer deslgnated lh the eT.ployee payroll
deductlor. author~za~lon any dues, credlt UClon
lnvestments or payments, health and hospltal~zatlon
lnsurance premlums, and llfe and acc1dent lnsurance
prem~ums. Any or all of such payroll deduc~icns are
subJect to termlnatlon by the Clty Manager upon twenty-
four (24) hours notlce for fallure to comply wlth the
provlslons of thlS MOU
6 02
Reasonable Notlce
It ~s mutually understood and agreed that a copy (vla the
Dnlted States Postal Service) of the Clty Councll and/or
Personnel Board agenda for each meetlng malled to the
authorized representatlve of the employees covered hereln
shall constltute reasonable wrltten notlce, and not~ce of
an opportunlty to meet Wlt~ such agencles, on a:l matters
wlthln the scope of representatlon upon WhlCh the Clty
Councll or Personnel Board may act
6.03
Grlevance and Complalnt PQ1~~y
In the event any grlevances, dlsputes, or dlsagreements
arise concernlng the lnterpretatlon or appllcatlo~ of the
terms of thlS MOU, such grlevances, dlsputes or
dlsagreements -- wlth the exceptlon of those complalnts
covered In Sectlon 5.03 (Performance Evaluatlons)
shall be resolved as follows:
A. Flrst Sten. The aggrleved employee(s} lS
encouraged to meet wlth the lmmedlate supervlsor to
dlSCUSS the problem ln an effort to clarlfy the
problem and to work cooperatlvely toward a
settlement.
37
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coordinated with the Main Str~et Streetscape Improvement Project If timing permits
SECTION 6 The City Clerk shall certify to the adoption of thIS Resolution. and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
/uu~kfzr-(
MARSHA M6UTRIE
City Attorney
,
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Adopted and approved thIS 11th of February_ 1997
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Mayor
I hereby certIfy that the foregomg ResolutIOn 9119 (CCS) was duly adopted at a meetIng
of the Cny Councd held on the 11th of February, 1997 by the followmg vote
Aves
Councllmembers
Ebner. Femstem. Genser, Greenberg. Holbrook. O'Connor,
Rosenstem
Koes
Councllmembers
None
Abstam
Councl1members
None
Absent
Councllmemhers
None
ATTEST
'--~~, ~~\J
\
Cny Clerk