SR-10A (12)
CCS HS SM JR plancd95 Jmj
Council Meeting June 28, 1994
IDA i
... .
JUN 2 8 1994
Santa MOnica, CalIfornia
TO: Mayor and City Council
FROM City Staff
SUBJECT: Request to Hold a PubliC Hearing on the Proposed Community
Development Plan for FY 1994-95 and to Approve a Resolution
AuthOriZing SubmIssion of the "Proposed Statement of Community
Development Objectives and Projected Use of Funds" for the Community
Development Block Grant Program
INTRODUCTION
ThIS report requests that the City Council hold a publIC heanng and adopt the attached
Resolution (1) approving the fmal Proposed Community Development (CD) Plan
mcludlng all recommended FY 1994-95 funding levels and the "Proposed Statement
of Community Development ObjectIves and Projected Use of Funds" {Attachment VI
of the Proposed CD Plan} for the COBG Program, (2) authOriZing the City Manager to
negotiate contracts for FY 1994-95 With all grantees specifIed In the Proposed CD
Plan; and (3) authOriZing the submittal of all documents required for the
Implementation of the FY 1994-95 Community Development Block Grant (CDBG)
program to the U S Department of HOUSing and Urban Development (HUD)
BACKGROUND
On June 6, 1994, the draft Proposed CD Plan Including all recommended FY 1994-95
fundmg levels, program requirements, and program descriptions was transmitted to
the City Council and released to the publiC A community review penod of the draft
Proposed CO Plan took place through June 20, 1994 The final Proposed CD Plan
attached to thiS report transmits all Written comments received during thiS period
(Attachment VII of the proposed CD Pia!}}.
1
A resolution IS also attached requesting adoption of the Proposed CD Plan and
approval of the "Proposed Statement of Community Development Objectives and
Projected Use of Funds" under Attachment VI of the Proposed CD Plan. ThiS
document IS reqUIred by HUD and represents the City's application for receipt of Its
1994-95 CDBG entitlement award of $1,554,164 The "Proposed Statement of
Community Development Objectives and Projected Use of Funds" was published In
The Outlook on May 31, 1994, and has been made available to the public for review
and comment. Notification was further placed In The Outlook on June 17, 1994,
Inviting public comment at the June 28, 1994, public hearing to adopt the Proposed
CD Plan and "Proposed Statement of Community Development Objectives and
Projected Use of Funds"
DISCUSSION
The fundmg recommendations made Within the Proposed CD Plan are made In
accordance With the FY 1994-95 Funding Rationale approved by City Council on
January 25, 1994, and at the more recent Council direction from the March 29, April
26, and May 10, 1994 meetings
The proposed budget for the FY 1994-95 CD Program shows an Increase from
$5,659,286 In FY 1993-94 to $6,295,476 In FY 1994-95, a $636,190 or an 11 %
Increase. ApprOXimately 33% of thiS Increase IS recommended as an enhancement,
the remaining 67% of thiS Increase Will come through transfers of City non-
departmental funds and grant Increases from outSide funding source to the City's CD
Program The proposed funding enhancement requests Include a General Fund
Increase of $183,115 to fund a portion of the homeless shelter and a ProPOSition A
Increase of $28,541 to address the elimination of County funding to paratranslt
programs for semors
The recommendations establlshed In the Proposed CD Plan reflect a careful
assessment of all applications submitted In response to the City's Request for
2
Proposals (RFP} for funding In FY 1994-95 They seek to strengthen the delivery of
services by targeting services to people In the greatest need within a well coordinated
continuum of care that IS outcome- or results-onented This has resulted In a number
of proposed changes within the CD Program that seeks to redirect funding to more
effective program models, to consolidate programs for better efficiency, and, In some
cases, to discontinue or provide conditional funding to specific programs as
summanzed below
1. Homeless Services - As directed by the City Council at the March 29, Apnl 26 and
May 10, 1994 meetings, City staff have initiated the development of a homeless
shelter and have developed a set of recommendations to redirect City funding to
support more results-onented programs and to partIally offset the operating costs
of thiS new shelter. Implementation of the recommendations In thiS report would
serve to reduce funding of emergency homeless services by 26.9% and redirect
these funds to shelter and housmg programs linked with an intensive case
management program (please refer to pages 16-20 of the Proposed CD Plan for a
more detailed analysIs of the homeless fundmg recommendations) In addition, the
Proposed CD Plan seeks to Implement a new employment program for homeless
and lOW-income people, a targeted homeless outreach pilot proJect, a tracking
system for assessing homeless service utilization and effectiveness, and agency
training
. Homeless Shelter - The annual operating cost of the homeless shelter IS
recommended at $365,000 annually (based on a $10 per person per nIght rate
for up to 100 people nightly} Due to the shelter start-up In September, 1994,
the FY 1994-95 funding level of thiS shelter IS $304,167 To offset thiS cost,
City staff recommend redirection of $121,052 from other CD Programs The
remaining $183,115 IS requested as a General Fund enhancement. In FY
1995-96, an additional $51,713 Will be reqUired to fund the full 12 month
operating budget of thiS shelter
. Case Management lmked to Shelter/Housmg and Drug/Alcohol Treatment - An
intensive case management program targeting a total case load of 300-350
homeless individuals at anyone time and a total of 500-600 annually IS
recommended for Implementation In FY 1994-95 SIX month funding IS
recommended In the amount of $244,386 for thiS program ThiS Includes
$100,000 of unexpended funds In the General Fund Balance Sheet Reserve {as
of June 30, 1993} previously appropriated for homeless service programs and
$144,386 through redirection from City-funded day center services Services
Will target program participants of the new emergency homeless shelter, the
3
proposed employment program for homeless and low-income people, the Santa
Monica Housing Authority's Family Self-Sufficiency and Special Homeless
SectIon 8 programs, and program participants of the federally-funded Shelter
Plus Care program (a $4.2 million award to the City proViding rental assistance
for permanent housing to approximately 75-100 homeless individuals each year
over a 5-10 year penod) Proposed funds would also be allocated to strengthen
the delivery of drug and alcohol treatment services for homeless individuals
A SIX month tranSition plan IS proposed to allow for planning and development
With targeted training In the areas of case management, coordination, and
trackmg. Full,mplementatlOn of thiS program will begIn no later than January,
1995. Annualized fundmg for thiS program IS recommended at $388,773
. Employment for Homeless and Low-Income People - As approved In the FY
1994-95 Funding Rationale, City staff soliCited proposals specifically targeted
toward employment for homeless and very low-Income Santa Monica reSIdents
City staff recommends funding of $145,000 annually to Chrysalis, a nonprofit
organization currently located In downtown Los Angeles, to locate a new
employment program In Santa Monica. Founded In 1984, Chrysalis has helped
hundreds of people return to productive lives by providing a supervised, self-
help employment program that understands the speCial needs of homeless
people A permanent and temporary employment program will be Implemented
taking people step-by-step through the Job search process, first With intensive
classroom instructions and goal setting, then by proViding them With the
resources they need to succeed telephones, typewriters, resume aSSistance,
bus fare, Job leads, mall and message center, InterView clothes and more.
ChrysaliS Will also proVide a unique temp agency called Labor Connection,
which connects program partiCipants With local bUSinesses that need temporary
labor It IS anticipated that Chrysalis Will be located at 612 Colorado by
August, 1994
. Homeless Outreach - A SIX month pilot project IS recommended for funding m
the amount of $35,000 to continue an Intensive park outreach and case
management started In May 1994through the Ocean Park Community Center
Working In close collaboration With City personnel, outreach staff will provIde
Increased services In targeted parks and other public places to link homeless
IndiViduals With the new homeless shelter, other hOUSing, and social service
resources City and agency staff will evaluate the program's effectiveness by
mid-year to determine If funding Will contmue after the six-month penod An
additional $35,000 may be allocated at the end of thiS SIX month penod as
determined by City staff
. Tracking and Training - A speCialized tracking system Will be developed In FY
1994-95 by redirecting appropriations In the FY 1993-94 budget (see page 23
of Proposed CD Plan} ThiS trackmg system will target homeless programs
4
funded by the City and will seek to obtain a common set of data across all
agencies to determine the undupllcated numbers served, demographic
characteristics of homeless individuals served, the types of services provided,
specific outcomes of programs and costs of services. This will allow City staff
to better evaluate the effectiveness and results of programs funded through the
City and will further seek to strengthen the collaborative relationships between
homeless service prOViders. As City funding to homeless services shifts from
an emergency oriented service model to one promoting long term stabilization
and self-suffiCiency, intenSive training for homeless agency staff In the areas
of case management, and community and peer support will be critical
2. Santa MOnica High School Alliance - As approved by Council In the FY 1994-95
Funding Rationale, City staff sought competitive proposals for an Innovative and
collaborative program model to address critical gaps In services as well as to
strengthen and create more effective services to teens In Santa Monica Proposals
were sought to target youth who are at-risk of criminal and violent behavior, poor
school performance and drop-out, low-self-esteem, problems with drug and alcohol
abuse and other problems symptomatic of Increased alienation, hopelessness and
anger Applicants were asked to effectively address 1} Youth Employment, 2}
EducatIon Enrichment and Parent Supports, and 3l Youth Skill-Building and
Development Applicants were strongly encouraged to submit proposals that
addressed these three areas as an Integrated program and funding package
SpeCifiC goals Included to Increase youth school success, to promote acceptance
of multi-cultural and raCial diverSity, and to develop a meaningful sense of
community Five proposals were submitted through thiS competltlve process
Based on community and staff review of the proposals, City staff recommend
funding of $273,000 annually to support a new Santa MOnica High School Alliance
ISMMUSD, JeWish Family SerVices, Dispute Resolutlon SerVices, SMC's Service
Learning and Career Center) ThiS program Will Increase the number of youth
served through employment from 64 youth (targeted for employment through Clty-
funded stipends administered by CatholIC Charities In FY 1993-94) to over 150
youth In FY 1994-95 Employment services will be linked With other City youth
employment programs through strengthened collaboration between the City, Santa
Monlca-Mallbu Unified School DIstrict, Santa Monica College, and other agencIes
In addition, approximately 200 Will receive mediation and conflict resolution
tralnmg and serVices, 325 Will receive counseling and case management services;
and, 160 Will receive tutonal/mentonng serVices Of the 625 total youth targeted
through thiS program, at least 175 youth at nsk will be prevented from droppmg
out and Will raise their Grade POint Average (GPA) by 30%, the number of 9th
grade suspenSions will be reduced by 40%, the suspension rates from AfrJcan
Amencan and LatinO students will be reduced by 30%, and the number of Violent
conflicts and gang-related inCidents on campus Will be reduced by 40%
5
3. Business/Government Council to End Homelessness - This organization IS not
recommended for continued funding In FY 1994-95 This agency has had limited
Impact In fulfilling ItS program goals and IS unable to demonstrate effective
administrative and fiscal viability Funding for this organization ($10,000) will be
redirected to offset the homeless shelter operating costs
4. Catholic Chanties - Based on the CounCil approved FY 1994-95 Funding Rationale,
youth employment services was targeted for strengthening and better coordination
through an open and competitive proposal process. Five competitive proposals
were submitted Including Catholic Chanties Based on community and staff reView,
this organization did not compete successfully Three month funding of $ 20,040
IS recommended to continue the youth employment program through the summer
The targeted population currently served through Catholic Chafltles Will continue
to receive comprehensive employment and related services through the proposed
Santa Monica High School AllIance
5 New Start - ThiS organization IS not recommended for continued funding due to the
agency's Inability to demonstrate effective program, administrative and finanCial
management capabilities In FY 1991-92, the organization deCided to eliminate the
Executive Director pOSition and to establish a Board and staff management
structure that resulted In weakened program and fiscal accountability In FY 1992-
93, City staff met With Board representatives to diSCUSS the organization's deCISion
to continue with thiS ineffective model requesting that an Executive Director be
reinstated In FY 1993-94, City funding was contingent upon the organization's
ability to hIre and maintain a full-time Executive Director An Executive Director
was hired In November, 1994, but soon reSigned In March, 1994 Due to serious
concerns about the organization's management abilities, a City-Initiated fiscal
revIew was conducted In March, 1994, by an Independent CertIfIed PublIC
Accountant (CPA) to assure that City funds are appropriately administered. It was
determined that the organization was not able to effectively track City funds and
IS currently operating without a finanCial management system that meets generally
accepted accounting pflnclples (GAAPj Over the past several years, the
organization has also expeflenced high staff turnover, Inadequate training and
superVISion of dIrect service staff and interns and difficulty In maintaining
continUity of quality services
Funds budgeted for New Start's Adult Program In FY 1993-94 ($39,118) are
recommended for redirection to offset the operating costs of the homeless shelter
Three month one-time funding of $31,853 IS recommended for New Start to
continue the Youth Program through September, 1994 The remaining $95,560
($127,413 annually) will be made available through a speCial funding process In
the Summer of 1994 for a school-linked youth advocacy, case management and
counseling program With a particular emphaSIS on drug and alcohol services New
Start Will be elIgible to apply but must demonstrate greater accountability and
6
strengthened management abilities, including the ImplementatIon of a finanCial
management system that IS In accordance with GAAP
An assessment of other drug and alcohol treatment programs on the Westslde and
In Santa Monica indicates that services within this area will stili be available
These programs Include the Community Resource Center (CRC) which was
established In 1992 by the Federal Center for Substance Abuse This organization,
located In Mar Vista, offers a central resource bank providing Information and
referral for drug and alcohol serVices, community education, and outreach and
technical aSSistance on substance abuse Issues The West Area Opportunity
Center/ located In West Los Angeles, provides a variety of substance abuse
treatment programs for youth and adults including outpatIent, and earty
intervention and educational prevention Dldl Hirsch, located In Culver City, has
three contracts With the L A County Drug and Alcohol Office to provide a youth
prevention proJect, a community prevention and recovery program and an
outpatient cliniC (located In Venice) All serve Santa MOnica residents
6. Westside legal Services - Three month funding IS recommended In the amount of
$56,499 to continue providing free legal assistance and a domestic Violence
program In FY 1994-95 Funding may continue after thiS three-month period
contingent upon the organization's ability to meet certain program requIrements
ThiS conditional funding recommendation IS made after closely mOnitoring the
organlzatlon/s activities to address a debt accrued With the Internal Revenue
Service (IRS) after failing to pay payroll taxes In 1991 After almost two years of
deferring payment of thiS debC the organization faces repayment of approximately
$90/000 to the IRS In October. 1994 ThiS liabIlity has led to a diminishing Board,
With only two active Board members remaining for the better part of FY 1993-94.
The organlzatlon/s abilIty to raise the funds to meet the CIty's cash match
reqUirement and the IRS debt has been severely hindered by a weakened Board
In reviewing the agency's audited finanCial statements (FY 1991-92 and FY 1992-
93) and through a City conducted fiscal review In FY 1993-94, several findings
were made including the lack of Board leadership, fundralslng capabilities and
administrative capacity
In order to continue funding after the three month period (ending September 30.
1994), the organization must meet speCifiC program reqUirements recommended
In Attachment V of the Proposed CD Plan These Include verification of a full
payoff of the IRS debt or a negotiated extension of the deadline With the IRS
through the end of FY1994-95 (June 30/ 1995l by August 15, 1994 If the
agency IS unable to meet thiS requirement, the City reserves the fight to terminate
the contract With Westslde Legal Services as of September 3D, 1994
7
FINANCIALIBUDGET ARY IMPACT
The proposed FY 1994-95 funding recommendations set forth In the final Proposed
CD Plan seeks to Increase the CD Program budget by $183,115 (General Fund
enhancement request) and $28,541 (Proposition A enhancement request). All other
funding recommendations are made utilizing funds within the City'S FY1993-94
funding base or seek to allocate an Increase In CDBG funds ($109,682) for FY 1994-
95
All recommended funding levels will be appropriated as part of the City Budget for FY
1994-95
RECOMMENDATION
City staff recommends that the City Council hold a public hearing and adopt the
attached Resolution: (1) approving the final Proposed CD Plan including all
recommended FY 1994-95 funding levels and the "Proposed Statement of Community
Development Objectives and Projected Use of Funds" for the CDBG Program, (2)
authoriZing the City Manager to negotiate contracts for FY 1994-95 With all grantees
specified In the final Proposed CD Plan, (3) authOriZing the submittal of all documents
required for the Implementation of the FY 1994-95 Community Development Block
Grant (CDBG) program to the U S Department of HOUSing and Urban Development
(HUDL and (4) appropriating $100,000 from the General Fund Balance Sheet Reserve
to fund the homeless case management program targeting Shelter Plus Care program
participants
Prepared by.
Julie Rusk, Manager
Julie Johnson, Sr Administrative Analyst
Susan Lal/ Fiscal Analyst
Human Services DIVISion
Department of Community and Cultural Services
8
RESOLUTION NUMBER
8779
(CCSI
{City Council Senesl
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBGl FUNDING FOR
FY 1994-95 AND AUTHORIZING SUBMISSION OF CDBG STATEMENT OF
OBJECTIVES FOR FY 1994-95
WHEREAS, the City of Santa MOnica desires to undertake a CommunIty
Development Program for fiscal year 1994-95 to meet the community development
needs of the City residents, and
WHEREAS, the Community Development Program for fiscal year 1994~95 was
adopted on June 28. 1994, and
WHEREAS, In addition the Council has approved the CDBG Statement of
Community Development Objectives and Projected Use of Funds for fiscal year 1994-
95, and
WHEREAS, public heaflngs have been held to receIve comments on community
development and hOUSing needs addressed In the Community Development Program
and CDBG Statement of Objectives and Projected Use of Funds for fiscal year 1994-
95. and
WHEREAS/ the CDBG Statement of Objectives and Projected Use of Funds
contains recommendations for specific PubliC Service, AcqUISition and Rehabilitation,
HOUSing Rehabilitation, AcceSSibility and PublIC Facilities Improvement Projects
approved by the City CounCil prior to Implementation of the 1994-95 program/
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS
SECTION 1
The City Council of the City of Santa Monica approves the
Community Development Slack Grant (CDBGl fundmg for flscai year 1994-95 on file
with the CIty Clerk
SECTION 2
The City Manager, as officIal representative, IS further
authorized to submit to the United States Department of Housing and Urban
Development (HUD) the final Statement of Community Development Objectives and
Projected Use of Funds, all understandmgs and assurances contained thereIn, and any
additional information as may be required
SECTION 3
All City Council approved CDBG-funded projects shall be
Included In the fiscal year 1994-95 City Budget
SECTION 4
The City Clerk shall certify to the adoption of thiS
Resolution, and thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM:
~
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Marsha Jones-Moutrle
City Attorney
/~
f \hsd\share'cdprog\reso; Iv
Adopted and approved tius 28th of June, 1994
~{;f:A
I hereby certIfy that the foregomg ResolutIOn 8779 (CCS) was duly adopted at a
meetmg of the CIty CounCIl held on the 28th of June, 1994 by the followmg vote
Ayes Councllmembers:
Abdo, Genser, Greenberg, Holbrook, Olsen,
Rosenstein, Vazquez
Noes Councllmembers
None
Abstam CouncIlmembers:
None
Absent: Councllmembers.
None
A TrEST
~~;F~~
City Clerk'
Proposed
CITY OF
SANTA
MONICA
Community
HUMAN
SERVICES
DIVISION
Development
1685 Mam Street #212
Santa MOnica, CA 90401
Phone (310) 458-8701
Fax (310) 458-3380
TDD- (310) 458-8696
Plan
FY 1994-95
. . . . . . . . . . .
rABLE OF
CONTENTS
OVERVIEW
Introduction ,.
Funding Strategy
Community Participation and Input
GUIDING PRINCIPLES
GUiding Principles
PROPOSED FUNDING ALLOCATIONS AND HIGHLIGHTS
Funding Sources
Proposed FY 1994-95 Funding Recommendations
Child and Youth Services
Community Services
DisabilIty Services
Homeless Services
Housmg and Nerghborhood Development Services
Semor Services
Tracking and Outcomes
ATTACHMENTS
Attachment I-Mimmum ElIgibility Cnterla
Attachment II-Selection Cntena
Attachment III-CommuOIty Development Program Goals
Attachment IV-Summary of RFP Components (Competitive Only)
Attachment V~Proposed FY 1994-95 Program Descriptions
Child and Youth ServIces
Community Services
Disability Services
Homeless SerVices
Housing and Neighborhood Development Services
Senior Services
Attachment VI-Proposed FY 1994-95 CDBG Statement of Objectives
Attachment VII-CommUnity Review Period - Public Input
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VII~ 1
OVERVIEW
Introduction
This Proposed Community Development (CD) Plan sets forth the specific funding
recommendations, goals and objectives of the City's FY 1994-95 Community
Development lCD) Program The City's FY 1994-95 Community Development (CD)
Program proposed In thiS report will provide funding support of approximately $6
million annually to approximately 31 non-profit human serVice and housmg
development organizatIOns supporting over 54 different programs to meet the
challenging needs of a broad range of populations, including youth and families,
homeless and lOW-income people, people With disabilities, the elderly and fraIl elderly,
and people of diverse cultural and ethniC backgrounds.
The CD Program has a direct and Significant Impact on the health and well-being of
people resIding In Santa Monica Many people who would otherWise not be able to
access the services that they need to live Independently 1 to live In affordable hOUSing,
to access quality and affordable child and health care, or to earn a livable wage, are
given a chance through the organizations funded by the CD Program All of these
programs help to maintain a compassionate and well-balanced community
To remain responsive and relevant to Important communIty needs, the City has
engaged In a variety of planning and poliCY initiatIves that have led to new or
redefmed directIOns wlthm the City's CD Program The proposed fundmg
recommendations In thiS Proposed CD Plan seeks to continue to effectively Implement
many CounCil directives established In the Ten-Year Youth Action Plan (1989), the
Child Care Master Plan (1989), the Task Force on Homelessness report, A Call to
Action (1991], the Amencan With Dlsabllltles Act (ADA) TranSitIon Plan (1991) and
Self EvaluatIon (1993]. the ComprehenSive HOUSing Affordablllty Strategy (CHAS)
{19931. and other Council-directed priOrities Because many of the recommended
programs and poliCY dlfectlons Identified In these reports require additional resources,
the City continues to seek new funding opportUnities, ways to more effectively target
eXisting City fundmQI and other innovative means to further these and other cfltlcal
planning areas
Over the past decade, the CD Program has grown Significantly In funding level and
scope, becoming a major source of funding to ongoing community programs serving
Santa Monica reSidents However, due to reductions m State and local revenue
sources, City grant fundmg has decreased by 6% over the past two fiscal years (FY
1992-93 and FY 1993-94) Although FY 1994-95 funding IS not proposed to be
reducedl It also does not represent a growth that can fully meet the SIgnificant human
service and hOUSing needs among Its reSidents The funding recommendations set
forth In thiS Proposed CD Plan reflect a slight Increase Within the overall CD Program/s
FY 1993-94 funding base due to an Increase In the annual Federal Community
1
Development Block Grant {CDBG} entItlement award, a transfer of other City funds
Into the CD Program/ and the creation of a new shelter program A detailed analysIs
of the CD Program's funding sources and uses IS proVided later In thiS report
Funding Strategy
On January 25, 1994, the City Council approved the Funding Rationale that provided
the basIs for developing recommended funding levels and established a strategy for
evaluating and increasing the effectiveness of City funding for CD Programs In FY
1994-95 Implementation of the FY 1994-95 Funding Rationale resulted In a new
Request for Proposal (RFPl process The RFP prioritized continued funding at the FY
1993-94 funding level to ongoing effective City programs funded In FY 1993-94.
Although programs did not have the opportunity to enhance or Increase program
services through additional City resources, the funding application did allow for
program refinements or changes In order to more readily address changmg community
needs
The RFP further requested open and competitive funding proposals for programs to
enhance or Significantly Improve the prOVISion of servIces wlthrn specIfic funding areas
Includmg 1) Youth and Family Development (mcludes employment/ education
enrichment and other skill-bvildlng programs)/ 2) Community and Homeless Outreach,
3) Homeless Employment, 4) legal Services, 5) Senior Paratranslt/ and 6) Home-
Delivered Meals for Seniors AdditIOnally, on March 29, April 26 and May 10, 1994,
the City Council directed staff to develop a new homeless shelter and to make
recommendations to redirect a portion of eXisting funds from "emergency" homeless
services to more "results-oriented" programs
All proposed fundmg recommendations In thiS report are based on a careful evaluation
of how each funding applicant was able to meet the City Council approved MInimum
Eligibility ReqUirements (Attachment IL the Selection Criteria (Attachment II), and the
broad CD Program goals (Attachment IJl) Further, open and competitive funding
proposals accepted for the 6 program areas indicated above, were evaluated
according to their abilIty to effectively address key components Identified In the RFP
(Attachment IV)
Upon final City Council approval of the proposed funding recommendatIons, a one-
year renewable contract Will be executed with organizations The funding term Will be
July 1, 1994 through June 30/ 1995 (FY 1994-95) (unless otherwIse speCified)
Programs receiving funds In FY 1994-95 may be prioritized for renewed funding In FY
1995-96 as part of the City's multi-year funding strategy Ttlls allows for grant
renewals on an annual, ongoing baSIS, unless through CommiSSion, community,
agency or City staff Input, the City Council determines the need for Significant
program change requIring an open, competitive RFP process or determines that a
program IS unable to meet Its administratIve, program or fIscal reqUIrements
Programs WIll be reVIewed by City staff on an ongoing baSIS for theIr effectiveness
2
and Impact through regular site VISIts and review of written grantee program and fiscal
reports to be submItted mid-year and at year-end
Community Participation and Input
In order to be responsive to community needs/ the City must Involve the community
In the planning and Implementation of community development actIvities and
programs. To thIS end, communlty partiCipation plays an Integral role In the
development of the City's CD Program Throughout the planning and development
stages of thiS Proposed CD Plan, commumty Involvement was highly encouraged and
played a key role In the fulfillment of the CD Program/s goals
In late December 1993, a letter was sent to all relevant City Commissions including
the Social Services Commission, the Commission on Older Americans, the
Commission on the Status of Women, and the HOUSing CommIssion, requesting Input
on the funding priorities and direction of the FY 1994-95 Fundrng Rationale On
January 25, 1994, the City Council held a publiC hearing to hear comments on the
proposed Funding Rationale prior to ItS approval
In February 1994/ the City'S Request for Proposal (RFP) was released to a mailing lIst
of over 100 organizations City staff held two RFP Workshops In March 1994, to
provide applicants With an onentatlon to the City's CD Program specifically
hIghlighting the new funding dlr9ctlons to be undertaken In FY 1994-95 A total of
60 potential applicants attended these workshops
In April 1994, City staff held an orientation session Inviting City Commission and
other community members to review and comment on the proposed funding
applications. Community members, including youth and homeless representatives,
were invited to review the competitive funding applicatIons for 1} Youth and Family
Development, 2) Community and Homeless Outreach/ and 3) Employment Program
for homeless and lOW-Income people Comments provided by each of these groups
assisted City staff In developing the proposed funding recommendations In thiS
Proposed CD Plan
Copies of all CommisSion and community members/ comments receIved regarding the
Funding Rationale and proposal review may be obtained from the Human Services
DIVISion at (31 Ol 458-8701
Additional community Input was Invited With the release of thiS Proposed CD Plan on
June 6, 1994 All Citizens were invited to review and comment on the speCIfic
recommendations made In thIS plan by June 20, 1994 For all written comments
receIved during thiS community review period, please refer to Attachment Vl1, A
public hearing Will be held on June 28, 1994 to adopt the City's FY 1994-95 budget
Including final funding recommendations set forth In the Proposed CD Plan
3
GUIDING PRINCIPLES
In developing the proposed funding recommendatIons for FY 1994-95, City staff
asked agencies to engage In a CritIcal evaluation of current funding and asked three
key questions. 1) What resu It Will we get 7 1 2) What a re the cha nces It WIll really
happen7; and 3) Is thIs the best Investment we can make with our money7 In
answeflng these questions, less emphasIs was placed on Inputs and an Increased
focus was placed on outcomes and strengthened accountability of City-funded
programs. Funding determinations are based not on the number of workshops,
counseling sessIons or health screenings performed but on how many Jobs were
accessed or homeless people permanently housed
In order to perform this assessmentl all fundmg applicants were asked to demonstrate
how their programs positively Impacted the lives of the people they serve They were
asked "to what end are services being provlded7" In an environment where
resources are scarce, establishing and mamtalnlng programs that target people In
greatest need, are outcome- or results-oriented, and are within a strong, coordinated
continuum of care remain the priorities for funding
To determme how effectively applicants were able to address these principles, the
RFP prOVIded instructions on how to complete a "Program Plan" descrlbmg the core
program and detailing the goals, objectives and action steps to be performed
throughout the fiscal year
Definition of Terms
Goals - the broad statement of deSired outcome to be achieved through the program
Example To Increase the program participant's mcome level through permanent job
placement
Ob,ectlves - the speCifiC objectives that INIII be used to assess the program's success
Objectives should be "SMART" - SpecifiC. Measurable, Achievable, Reallstlc, and Time-Specific
Example. Of the 40 participants enrolled m the program, 50% will secure permanent
employment and mcrease (helf mcome by an average of 120% by the program year-end
(June 30, 1995)
Action Steps - the action steps to be taken to achieve the state goals and objectives including
the speCific performance target levels and time line for completion
Example To screen and enroJl40 program particIpants m an intenSive Job trammg program
(computer skills, food serVice, eqUipment repair) and to place 24 persons In permanent
employment
For many, thIS represented a new baSIS for data collection, reporting and evaluation
In reviewing the funding applications submitted, It became eVident that additional
training on evaluation methods to track and measure success rates of programs
funded through the City IS needed ThiS training IS a proposed priority for all Clty-
funded organizations In FY 1994-95 and IS discussed later in thiS report
4
PROPOSED FY 1994-95 FUNDING ALLOCATIONS AND HIGHLIGHTS
Funding Sources
The proposed budget for the FY 1994-95 CD Program shows a shght Increase from
$5,659,286 In FY 1993-94 to $6,295,476 In FY 1994-95, a $636,190 or 11 %
mcrease The fundmg sources for the CD Program's FY 1994-95 budget Include the
City's General Fund (67%), Community Development Block Grant (CDBGl funds
{22%}. Proposition A funds (8%), Redevelopment (RDA) 18 funds (2%)/ and a grant
from the Los Angeles County Area Agency on Agrng (1 %)
The table below prOVides an overView of the proposed changes to each funding
source contributing to the FY 1994-95 CD Program
FUNDING SOURCE
FY1993-94
FY1994-95
DIFFERENCE
General Fund
$3,784,388
$4,180,195
$395,807
PropOSition A Fund
$434,369
$503,773
$69,404 .
CDBG Fund.
PubliC SeNlce
i Canrtal
.....-...-..::::..r:..:___
$213,129
$1,082,900
------ ~~~
5233,125 $19,996
$1.172.586 $89.686
L A County
$0
$61 ,297
$61,297
RDA 18 Fund
$144,500
$144,500
$0
TOTAL
$5.659,286
$6,295,476
$636,190
.CDBG FY1993-94 Total Entitlement 51,420.857 = $124.828 (Admm Indirect) +
$213,129 (Public Service) + 51,082.900 (Capital)
CDBG FY1994-95 Total Entitlement $1,554.164 = 5148.453 (Admln IndIrect) +
$233,125 (Public Service) + $1.172,586 (Capital)
5
An Increase of $395,807 In the Clty/s General Fund contributIOn to the FY 1994-95
CD Program IS due to the followmg changes 1) $120,000 WIll be transferred from a
non-departmental account to the CD Program to fund a youth employment component
Within the proposed Santa MOnica High School (SAMOHI) AllIance Program, 2)
$100,000 of the $304,548 In unexpended funds (which IS In the General Fund
Balance Sheet Reserve as of June 30, 1993, previously appropriated for homeless
service programs) will be transferred to the CD Program to Implement a Federally-
funded Shelter Plus Care case management program, 3) an enhancement of $183.115
IS proposed to offset a portion of the operating costs for the new homeless shelter,
and 4l a redIrection of $7,308 will be made from the CD Program/s funding base for
park capital outlay costs
The CD Program funding allocations reflect an Increase in CDBG funds, from
$1,420,857 In FY 1993-94 to $1,554,164 In FY 1994-95. The Increase Will be used
to fund public faCIlity Improvement and community service projects For an overview
of how the CDBG funds will be allocated m FY 1994-95, please refer to the Proposed
CDBG Statement of Objectives In Attachment VI
Proposition A funds reflect an Increase of $ 69,404 due to an enhancement request
and a transfer of funds from the City'S Senior and Community Programs DIVISion to
the CD Program In FY 1994-95 An enhancement to the City's Proposition A
allocation ($28,541) IS requested due to the extensIve County funding reductions for
senior paratranslt services In addltJon/ In order to Improve and coordinate Citywide
paratranslt serVices, funding allocated for paratranslt services Within the Clty/s Senior
and Community Programs DIVISion 1<) recommended for consolidation WIthin the CD
Program for program effiCiency
The FY 1994-95 Redevelopment (RDA) 18 funds IS proposed to remain at the same
level as FY 1993-94
A grant award of $61,297 Will be received In FY 1994-95 from the Los Angeles
County Area Agency on Aging for funding of the Senior Home-Delivered Meals
Program ThiS program, onglnally administered through the Senior and Community
Programs DIVISion, will be transferred to the CD Program In FY 1994-95 for program
effiCiency
Proposed FY 1994-95 Fundmq Recommendatlon~
The FY 1994-95 funding recommendations contained In thiS report reflect outcomes
of a variety of community planning and development efforts as well as the Clty/s
commitment to continue as a stable source of Income to effective ongomg programs
Funding recommendations are diVided Into SIX CD Program areas 1) ChIld and Youth
SerVices, 21 Community SerVices, 3) DlsabJiltles SerVices, 4) Homeless SerVices, 5)
Housmg and Neighborhood Development Services/ and (6) Senior Services An
analYSIS of each funding area including a statement of need and funding highlights
6
HOUSING AND NEIGHBORHOOD DEVELOPMENT
I
COMMUNITY CORPORATION OF SANTA MONICA
Recommended FY 1994-95 FundIng. $248,395 {General Fund)
$144,500 (RDA 18 Funds)
Proqram DescnptlOn' Provides affordable housing development and management
activitIes benefiting approximately 420 very low, low, and moderate income Santa
Monrca households each year Organization has been designated a Community
Housing Development Organization (CHDOl to receive City HOME funds
Program ReqUirements 1) SubmIt Quarterly finanCIal statements and quarterly
reconciliation of earnest money accounts to the CIty, and 2) assume property
management responsibilities for City-owned rental properties to reduce City's
administratIve grant
NEIGHBORHOOD RESOURCE AND DEVELOPMENT CORPORATION (NRDC)
Recommended FY 1994-gfJ Funding $327,668 (COBG Funds)
Proqram Oescnptlon Provides a housing rehabilitation grant program provIding small
grants for minor repairs to approximately 79 eligible low Income households In the PICO
Neighborhood each year, up to 10% of the units assisted may be located CitYWide
Program Requirements 1) AdmlnlstratlOn staff and overhead costs limited to 15% of
total grant, 2) adhere to all funding reqUirements as speCified bv the Community
Development Block Grant <CDBGl fund entItlement regulatIons, 31 ensure that two of
the four moderate rehabilitatIon projects will require a 50c/o matching cash commitment
by the owner, 4) submit Voter Registration Plan by August 1, 1994, and 5) notify the
City of any bUilding 50 years or older pnor to the repair or rehabilitatIOn of the
structure
NEIGHBORHOOD SUPPORT CENTER
Recommended FY 1994-9~ Funding $278,326 (General Fund)
Proqram DeSCription PrOVides organizing and technical assistance support to five
Santa Monica neighborhood aSSOCiations to contmue and expand membership,
establish new block clubs and neighborhood watch groups and to support pubhc safety
and emergency preparedness actiVIties
V-21
PROPOSED FY1994-95 COMMUNITY DEVELOPMENT PROGRAM
FUNDING RECOMMENDATIONS
FY1994-95
FY1993-94 J' RECOMMENDED
GRANT FUNDING
LEVEL
AGENCY/PROGRAM
CHILD AND YOUTH
Catholic Chanties (3 months)
Connections for Children - Scholarship
- ChIld Care Center Support Program
Dispute Resolution Services - School Mediation
EI Nldo
'FamIly Service of Santa MonIca
Jewish Family Service
Manne Park Child Care Center
New Start - Youth (3 months)
:OPCC . Steppmg Stone
!Santa MOnica College - On The MOlle
'Youth DevelopmenUSanta Monica High School Alliance
School-Based Youth Services (9 months)
$80,159;
$160,693 :
-----~--~ ----.
$118,800
$42,728
$97,614
$115,830
$23,166
$242,452 i
$127,413 '
$36,136
$29,601
$72,436
- ~--
$0
__~=-== -$~!4Z~~Bi _~-- - - $1 ~i6-o~25
CHILD AND YOUTH SUBTOTAL
COMMUNITY SERVICES
Dispute Resolution Services - Community Mediation
,Latmo Resource Organization
I
11IEU-CAP
'New Start - Adult
RadiO KCRW
Santa MOnlcalWestslde Hotline
______ L ______
Venice Family CliniC - Gener~!Prog~!!l_
Westslde Legal_~~lc~: G~neral (3 ~o_nlhs)
- Dom~_sttc (3 mont_hs) _~____
,Legal Services - General (9 months)
- Domestic (~ months)
$49,781
$50,000
$102,412
$39,118
$67,600
$1,158
---- - -
$59,360
----
$184,094
$41,544
$0'
L__________ __
$0
$20,040
$160,693
$118,800
$42,728
----- ~-------i
$97,614
$115,830
$23,166
-~~
$242,452
----- ---
$31,853
---~--
$28,828
$29,601 ;
$252,960 I
$95,560
$49,781
$50,000
$102,412
-- ------"
$0
$67,600 '
$1,158:
$59,360 ;
---- - - ~-~
$46,023
----._--
$10,476
$138,071
$31,430
r--
$595,067
-
COMMUNITY SERVICES SUBTO'fAL
DISABiliTIES/AIDS
Center for the Partially Sighted
Computer Access _
:Santa Monica AIDS PrOject
!Westslde Center fO~~dep~~~n! Ll~l~i=- !!:'.~i3'P~n~ent ~!y~ng- Se-~I~es
- Home Access
_~_ _______~ 1,737,--_
$25,'6151
$90,486 '
----- -.-
$67,873
$1'5 444
$250,000
AcceSSibility Projects
--- --
-
$461,155
DISABiliTIES/AIDS SUBTOTAL
i
----~---
8
$556,311 :
$11,737
$25,615
$90,486
----- -
$67,873
$15,444
$250,000
$461,155 ;
PROPOSED FY1994-95 COMMUNITY DEVELOPMENT PROGRAM
FUNDING RECOMMENDATIONS
AGENCYIPROGRAM
FY1993-94
GRANT
FY1994.95
RECOMMENDED
FUNDING
LEVEL
HOMELESS
Business/Government Council
Case Mgmt and Drug/Alcohol Treatment (linked to shelter/hOUSing)
CLARE - Sober Inn Meals Program (6 months)
; - Homeless Transportation
IEmPloyment Set-ASide/Chrysalis
'OPCC - Drop-In (6 months)
- Daybreak. Day Center
- Daybreak Shelter
- FAITH Meals (4 months)
- Outreach (6 months)
- SOjourn
----
- Turning POint _ __ _ _ _
- Turning POlnUAccesslbllity
- Homeless Tran~Eortatlon
'Outreach Project Set-Aslde___ ___~______
St Joseph - Day Center (6 months)
- Employment
- Homeless Transportation
Salvation Army - Lockers _
- FAITH Meals 12 months)
- Homeless Transportation
, - Sh~lter _______ ____ _____ _
!Step Up on Second- Employ~e~~__ _______
- Homeless Tran.sportatlo~_
- FAITH Meals
- ~---- ---~-- ----
Venice FamIly Clinic - Homeless Tra~portatlon _ _ _____~ _ _ ~
Westslde Food Bank - G~neral Program
- Meals Coordination
$10,000 $0 i
_-.""~-~------- -
$0 $244.386
-- -- - - - --- -- -.-
$96,322. $48, 1!~_
$2,040, $2,040
$132,830 $145,000
$150,364 $75,182
$119,720 $'\19,720
$29,700 $29,700!
$13,380 ~_ ___$4.46~
$70,000 $35000
$42,367 $42,367
$148,411 $148,411
$14,117 $0
$11,800 $11,800
$0 $35,0_0.2.:
$42,087 $21,044,
$18,919 $18,9191
$6,780 $6,780:
$60,000 $43,330!
$7_~~~2: $1,330
$1,000' $1,000
--- ---- --
____ ____ _ $0 $304, 16~_
$48,220 $48,220
$2,600 $2,600
- --- -
__~~?!_~_~_~2~~
$5,760 $5,780!
$74,936 $74,936
__~~16: $0
r--------
,
I
-
HOMELESS SUBTOTAL
$1,141,397:
Sl,482,859
HOUSING AND NEIGHBORHOOD DEVELOPMENT
----- ~-------
Community Corporation of Santa MOnica
---- - --
NeIghborhood Resource_<l.nd De....eh~!'ment Corporahon_
Nelghborho.~ Support_ Cen~!
PICO Neighborhood H?_uslng Tru~~~~~_
jPubllc Works Assessment ASSistance f'rogram
Virginia Avenue Park
$392,895 $392,895
$327.66B $327,668"
$278,326 $278,326
___E_S1,~1_1. _-.!351,91_t
$5,)~__ $10,?6~_
$132,729 $217,000
HOUSING AND NEIGHBORHOOD DEVELOPMENT SUBTOTAL
$1,488,677
$1,578,363
9
PROPOSED FY1994-95 COMMUNITY DEVELOPMENT PROGRAM
FUNDING RECOMMENDATIONS
AGENCY/PROGRAM
-----y-- ____n - --1-- - FY1994-95 ~--
FY1993-94 'RECOMMENDED
GRANT FUNDING
LEVel
, SENIOR SERVICES
ISHPCC - Health Care Program $77,431 $77,431'
- Money Management $3~.~ ___ $39,08~
WISE - Case Management ~ ______._ _----.!118,2~~_ __~ $173~22L
-In-Home Services __~~__~__ t34.376n __ _ ____ _~
- Olive Stone Center __~!5,721 $75,721'
- Paratranslt $384,369: $463,773
- Resource & Referral ServIces $20,669 $0
-WISE Care Center ___~_~______ $33,185 $33,1851
WIC-MealsonWheels _~_____ $22,891 $84,168
Paratranslt set-AsI9~._________ ___ __ ____~,OOO. $10,OO~O_
------I
$825.9~2 _ _______ ---.l~56,663_'
SENIOR SERVICES SUBTOTAL '
~_ __ ._____..1...--
TOTAL COMMUNITY DEVELOPMENT PROGRAM
$5,659.286
$6.295,476
The sections below provide a statement of need and highlight the funding
recommendations and outcomes for each CD Program area
Child and Youth Services
Statement of Need According to 1990 U S Census data figures, there are nearly
11,977 Santa Monica reSidents under the age of 18, approximately 14% of the City's
population Wlthm the Santa Monlca-Mallbu Untfled School District (SMMUSDl,
approximately 54% of the school-aged youth In Santa Monica are minorities
Althoughl many students are achieVing school success, many are not The State
Department of Education published figures last year indicating that the drop-out rate
In Santa Monica IS [Ising and of those dropping out, 80 8% are minority students, a
symptom of a much larger problem faCing youth.
There IS a growing concern for safety among youth and parents that matches the
unaddressed sense of hopelessness and anger expressed In SOCially unacceptable
behaVior including Violence among youth Although reasons for such behaVIor are as
complex as the Issues young people face today, we must attend to the needs of youth
who are at fisk of not being able to survive Into adulthood WIth the skIlls necessary
10
for parenthood, empJoyment/ and career and educational development.
Further/ according to the 1990 U S. Census/ there are 40% more preschoolers In
California than In 1980 This second baby boom has enormous consequences for
school and child cafe resources. At the same time, longItudinal studies show that
high qualny child care has long-term benefits and can make a signifIcant contribution
to healthy development The need for an Increase In child care supply and quality IS
Immediate and ciear.
Funding Recommendations. The total recommended FY 1994-95 funding level wlthm
this funding area IS $1,260/125, approximately 20% of the total FY 1994-95 CD
Program funding allocations (see the prevIous section and Attachment V, page 1 for
details on specifiC agency and program funding levels, program descnptlons and any
program Issues to be addressed In FY 1994-95) In summary, the follOWing programs
are recommended for funding In FY 1994-95.
FUNDING HIGHlIGHTSIOUTCOMES
· A new Youth and Family Development program IS recommended for fundmg In the amount
of $273,000 annually to support a newly created Santa Monica High School (SAMOHJ)
Alliance targetmg 625 high fisk youth. whIch mcludes 175 high risk youth In 10th through
12th grades and all 450 9th graders Over 150 youth will receive emplovment training
and placement. 200 Will receive mediatIOn and conflict resolUtlon services 325 will receive
counselmg and case management, and 160 \lvill receive tutonalimentonng services These
funds were made available through an open and competitive proposal process seekmg a
well-coordinated, comprehenSive program targeting youth who are at-fisk of Criminal and
VIolent behaVior, poor school performance, high drop-out potential. low-self-esteem, drug
and alcohol abuse and other problems symptomatic of Increased alienation, hopelessness
and anger
· Of the 625 youth targeted through the newly establish Santa Monica High School
Alliance, at least 175 youth at risk Will be prevented from droPPing out and will raise
their GPA by 30%, the number of 9th grade suspenSIOns Will be reduced by 40%, the
suspension rates tor Afncan Amencan and Lallno students Will be reduced by 30%, the
number of Violent conflicts and gang-related InCidents on campus Will be reduced by
40%
. Funding support of $364,023 to prOVIde a coordinated school-based counseling and case
management services targeting 530 youth and their families In Santa MonIca schools
ApprOXimately $127,413 annually of the total will be earmarked for a specialized funding
process dUring the Summer of 1994 to prOVide school-based youth services targeting
Middle and High School students
· Of the 530 Santa Monica youth and their families assisted through the comprehenSive
school-based counselmg and case management program, 71 G/c WIll demonstrate
Improved school attendance, reduced effects of problems such as depreSSion, SUICidal
Ideation, and anger. and a higher degree of school success
· Of the 530 Santa MonIca youth aSSisted, 25 Will be pregnant teens or teen parents at
Santa MOOlca High School or who successfully complete thelf high school degree and
1 1
enrolled at Santa Monica College
. Of the 25 teen parents assIsted, 95% Will deliver healthy, full-term Infants, 80% will
successfully complete their course work toward acquIsition of a high school or AA
degree or Will secure their high school diploma by the end of the program year 95%
of all Infants and toddlers aSSisted will reach developmental milestones within theIr
normal age ranges
. Continued funding Support of $ 551,546 to prOVide comprehenSive child care mformatlon,
referral and placement, parent support, child care SubSidies, and grants to child care and
family day care prOViders targeting up to 500 families annually
. Of the 500 families aSSIsted, 40% WIll be low Income and working families. of these
famIlies 40% WIll receive chIld care subSidIes, and. 50% wdl receive parent education
and skills training
. Continued fundmg of $42,728 to prOVide cooperate conflict resolution services at John
Adams and Lincoln Middle Schools targeting 390 youth, Includmg 30 tramed as peer
mediators
. Of the 180 conflict resolution proceedings prOVided at the Middle Schools, 80% WIll
result In a pOSitive and lasting resolution
. By mid-year, 75% of the mIddle school teachers will learn conflict resolution skills for
their classroom
. Continued fundmg support of $28,828 to prOVide a 24-hour cnsls hothne and peer support
program for runaway youth targeting 400 youth, including 4 trained as peer counselors
Communrty Services
Statement of Need Santa MonIca IS characterized as being SOCially/ economically,
raCially and culturally diverse According to 1990 U S Census data figures,
approximately 23% of the total households m Santa Monica are conSIdered low-
Income In addition, approximately 17% of Santa MOnica's population IS from raCial
or ethniC mmorlty groups For many of these residents, the language and cultural
barriers often expenenced In community Institutions create a major baffler to
overcome These challenges are compounded by subtle and overt forms of racism
which continue to pervade our socIety
Among the many needs In thiS area, affordable legal services to lOW-Income Santa
MonIca residents IS critIcal. The recently Issued Amerrcan Bar Assocl8'[1on/s
ComprehenSive Legal Needs Study (1994), estimated that 40% of low Income people
Identified themselves as haVing a legal need last year, but that 71 % of them did not
get any help from the CIVIl JustIce system The seminal report by the PubliC Interest
Clearinghouse, Unequal Justice A Report on the Decllnlnq AvailabIlity of Legal
Services for California's Poor, 1980-1990 (1991), estimates that only 15 2% of the
legal needs of Callfornla/s poor are met Many lOW-income Santa Monica reSidents
reqUire legal services In order to respond to attempted eVictions/ prevent
homelessness, and receIve public benefits to which they are entItled Funher, each
12
year there are thousands of victims of domestic violence In Santa Monica and on L A
County/s westslde requIring specialized legal services to retain necessary restraining
and other stay away orders
Conflict resolution services can serve to reduce the incidence of violence and matters
that often burden the legal system. Early mediation and alternative dispute resolution
for CIVil and criminal disputes IS gaining acceptance on the local and national levels as
an effective strategy for indiVidual and community problem solving as well as an
alternative to costly court proceedings.
In addItion, the hIgh demand for affordable and acceSSible health care servIces for
Santa Monica reSidents living below the poverty level IS another critical need to be
met Too often, [ow-Income reSidents including homeless Individuals and families seek
primary health care services at the emergency rooms of our local hospitals which IS
the most expenSive and least appropriate option for such treatment
Fundmg Recommendations The total recommended FY 1994-95 funding level Within
thiS funding area IS $556/311, approximately 8 8% of the total FY 1994-95 CD
Program funding allocations (See the prevIous section and Attachment V, page 7 for
details on speCific agency and program funding levels, program deSCriptions and any
program Issues to be addressed In FY 1994-95l In summary, the follOWing programs
are recommended for funding In FY 1994-95
FUNDING HIGHLIGHTS/OUTCOMES
· Continued funding of $50,000 to proVide outreach, information and referral and case
management services targeting 200 LatinO Santa MOnica reSidents
. Of the 200 low-\[")come reSIdents of the Pica I\:elghborhood, 75% Will secure their
SOCial service needs (I e vocationaL Itteracy, counseling), 65% Will report that they
have resolved problems related In obtaining entItlement benefits, health serVices, and
other SOCial service needs
. Contingent upon meeting speCifiC program reqUirements by August 15, 1994 (see
Attachment V - Westslde Legal Servlcesf, continued funding of $226,000 to prOVide a
comprehenSIve legal service program targeting approximately 1.200 lOW-Income Santa
MOnica reSidents, $41,906 of which wrJl target a domestic Violence/family law program
servmg 185 viCtims of domestiC Violence
. Of the 1,225 persons obtamlng legal serVices, counsel. adVice and bflef legal serVices,
37% will be landlorditenant cases, 24 % Will be government benehts appealsidefllals,
23% 1,.....111 be vaflous legal Issues mcludlng consumer, family law. employment and
Immigration cases, and 160,S will be cases represented In court or admJrllstratlve
proceedmgs and requIring retalnment of other services
. Of the 185 Victims of domestiC Violence, 81 % INIII achieve succ:essful completion of
court restramlng orders
. Of the 40 VIctIms of domestic Violence receiving full legal representaw:m, 75 % Will
obtain a court ordered or negotiated settlements
13
. Continued funding of $49,781 to provide cooperative conflict resolution services In the
area of cIvil and Criminal disputes targeting 975 Santa Monica residents
. Of the 975 persons receiving mediation serVices, 85 % ~vill report that service had a
positive Impact toward the resolution of conflict
. Continued fundmg of $59,360 to proVide a comprehensive health care program offering
primary and specialty medical services targeting 1,620 lOW-Income Santa MOOlca reSidents
who will receive an average of four patient VISits per year
. Continued funding of $1,158 to provide a 24-hour CriSIS-Intervention and referral hotllne
service to Santa Monica reSldetlts
. Continued funding of $67,600 to broadcast the City of Santa Monica's City Council
meetings on the scheduled Tuesday of each meeting from 8 00 p m till midnight
Disability Services
Statement of Need According to the Department of Rehabllltatlonl a minimum of
12% of a communlty/s population IS considered disabled ApplYing thiS percentage
to Santa Monlca/s population, thiS may mean that approximately 101000 Santa
MOnica reSidents may have some sort of disabling condition Including mobility,
sensory, developmental and/or cognitive, chroniC health-related or HIV!AIDS-related
disabilities, or other Significant manifestations of a general phYSical or mental
disability Since Santa Monica has an unusually large senior population and an
excellent SpeCial Education component Included In the Santa Monlca-Mallbu Unified
School District, the proportion of persons with disabilities In Santa Monica may be
even larger
For the past thirty years, the disability rights movement has been working hard to
dispel the myths and stereotypes about people With disabilities that have made them
a hidden, misunderstood mlnOrltyl often routinely deprived of the baSIC life chOices
that most people take for granted Bamers to full partICipatIon In socIety IS now seen
as a Civil rights Issue Federal legislation, The Americans With Disabilities Act (ADA),
sets forth reqUirements for both public and private sector to address In order to
proVide equal opportunity and access
The major goals of services targeted to people With disabilities are to malntam
Independence and self-suffICiency, assist with proViding OpportuRltles for community
Integration, and meet ADA compliance requirements ServIces deSigned to meet these
goals Include benefit advocacy and aSSistance, hOUSing aSSistance, transportation,
employment training and placement, health exams and health management, In-home
attendant carel acceSSibility construction and equipment, case management,
rehabilitation actiVities, public attitudinal training, and other services that prOVide
Independent liVing opportunities
14
Funding Recommendations The total recommended FY 1994-95 funding level within
thIs funding area IS $461,155, approximately 7 3% of the total FY 1994-95 CD
Program fundmg allocatIons (See the prevIous sectIon and Attachment V, page 11
for details on specific agency and program funding levels, program descriptIons and
any program Issues to be addressed m FY 1994-95) In summary, the following
programs are recommended for fundmg In FY 1994-95.
FUNDING HIGHLIGHTS/OUTCOMES
. Continued funding of $67,873 to provide comprehenSive information and assistance
servIces targeting 750 persons with dlsabllltles, and to provide comprehensive and
intenSive benefits and housing advocacy, personal care assistance. Independent lIVing skills
training and case management targeting 150 persons with disabilities
. Of the 750 persons receIving general informatIon and referral services regardmg
disabIlity concerns, 13 % will receive In depth assistance With obtaining appropnate
disability-related resources to resolve their particular concerns
. Of the 150 persons receiving comprehenSive and mtenslve support serVices, 83% Will
learn skills and obtain resources to reach an mcreased level of Independence and aVOId
Institutionalization
. Continued funding of $15,444 to proVide home modificatIOn and emergency finanCial
support for disability related needs targeting 70 persons With disabilities
. Of the 70 persons receiving emergency financial support and home modification and
evaluations, 95~'o Will remain self-suffiCient and aVOid institutIOnalization
· Continued funding of $11,737 to prOVide comprehenSive low VISIOn care targeting 65
Santa MOOlca reSidents
. Of the 65 persons receiving comprehenSive lOW-VISion care, 77% will maXimize their
remaining VISion through lOW-VISion optometric serVices, and 15% Will experience
Increased mobility and self-sufficiency
· Continued funding of $25,615 to prOVide adaptive computer technology education and
assistance targeting 350 youth \rvnh disabilities. their parents and teachers
· Of the 350 persons receiving adaptive computer technology education, at least 75 %
WIll Increase their utilizatIon of adaptive teChnology to eliminate barners to
communication, employment and educ.atlon
· Continued fundmg of $90,486 to proVide comprehenSive case management services to
60 persons With HIV fAIDS and to traIn 30 peer educators
. Of the approximately 800 people liVing With HIV and! or AIDS In Santa Monica
laccordlng to the L A County Dept of Health Servlces~, at least 60 very fow-Income
mdlvlduals will receIve comprehenSive case management and support services
. Of the 30 students receiving HIV/AIDS training to become peer educators, 83% will
make classroom presentations to approximately 600 students annually
15
. Continued funding of $250,000 to eliminate bamers to persons with physical disabIlities
and to allow for better access of public facilities
Homeless Services
Statement of Need According to a 1990 Rand Corporation studYI the number of
homeless people In Santa MOnica and part of Venice IS estimated to between 1,000-
1,500 on any given night and 3,000-5,000 over the course of a year, including
persons liVing on the streets, In cars, In garages, In mlSSIDns and shelterSI or In some
other unstable liVing situation According to the 1990 U S Census, approximately
8,000 individuals In Santa Monica live at or below the poverty level.
According to a Shelter Partnership study (1993L homelessness In Los Angeles County
grew 13 % last year, follOWing a 16% rise the year before On any gIven night, as
many as 77,000 are homeless In Los Angeles County To compound the problem, the
same economy that has made thousands of people homeless or at fisk has also
severely limited the government's ability to provide a safety net General Relief
welfare benefits In L A County have been cut nearly 40% since 1992 After the
most recent cuts last September (from $293 to only $212 a month), some experts
have predicted that the county/s homeless population could double In the next several
months
Homelessness IS hardly new, yet there IS a growing perception that It now eXists on
a scale unprecedented since the 1930's as eVidenced by encampments of people on
city streets and In parks, long hnes of people at soup kitchens, homeless people
panhandling on street corners, shOPPing malls and other publiC, residential and
commerCial areas, or trash pickers With heaping shopping carts In the city alleyways
and Sidewalks The pervasiveness of homeless people In Santa Monica alone has
created a debate on how to "manage" thiS growing problem While It IS Important to
note that one small City cannot solve thiS national probleml there are concrete steps
that can be taken to create a more peaceful and safe coexistence among aU reSidents
of Santa Momca
Funding Recommendations The total recommended FY 1994-95 funding level WIthin
thiS funding area IS $1.482,859, approximately 23 6% of the total FY 1994-95 CD
Program funding allocations (See prevIous section and Attachment V, page 13 for
details on specifiC agency and program funding levels, program deSCriptions and any
program Issues to be addressed In FY 1994-95) Funding recommendations In thiS
area further reflect Council direction from the March 29, April 26, and May 10, 1994
meetings, which Included a new shelter and request for recommendations to redirect
CIty funding to support more resultS-Oriented programs and to partially offset the
operating costs of the new emergency homeless shelter
The followmg recommendations emphaSize redIrecting City funding from significant
support of emergency services (I e prOVISion of food, clothing, showers, laundry, etc )
16
to support more lntenslvel outcome-oriented programs (I e shelter, case managemenC
employmentl and permanent housmg) As shown In the pie-chart analysIs below, the
proposed FY 1994-95 homeless servIces funding recommendations seek to redirect
City funds over the next two years
FY1993-94 HOMELESS PROGRAM ANALYSIS OF CITY FUNDS (
l
$1.141,397 ~
___n_m__ _ _ mm_c_____~_~_-_---__--_--_-_--_.~
(52 2%) EMERGENCYiDA Y SEqVICES
(2< 3%) SHEl TERlHOUS IN~
~ (67%)EMPLOYME~T
(169%) CASE MANAGE~/ENTtOETOX
FY1994-95 HOMELESS PROGRAM ANALYSIS OF CITY FUNDS-I
.. ~______________~_~_~_~_~_~!_~~_~________~__m_nm________-------00--------.1
.~ ,25 3%1 E~.1ERGENCYiDAY SERVICES
(354%) S"El TERjH"USING .......
> ---__~ (14 3"'0) EI\~PLOYr.;.ENT
(258%"1 CASE MANAGEMENTfDETOX
~-~-----
-- -
" FY1995-96 HOMELESS PROGRAM ANALYSIS OF CITY FUNDS!
$1,534,572 -- !
~ '< n_nnr.nu..u_........~
(382%) SHEL TcR/HOUS,!\G
~_ " (14 5%). Er'.-1E~GENCYiDAY SERVICES
~ _~ (13 8%~. E~,lPLoyr.JENT
(33 6%) CASE I\MNAGEMENTfDETOX
17
It IS Important to note that local agencies receive over $2 million of non-City funding
for their programs annually These Federal, State and private funds WIll contmue, to
some extent, to support emergency servIces In particular, Federal Emergency
Management Assistance (FEMA) funds are specifically desIgnated for emergency
serVices,
FUNDING HIGHLIGHTS
Emerqency Services - Fundmg to emergency services m FY 1994-95 IS proposed to be reduced
by 26 9%, and redirected to case management and shelter costs, representmg 25 3% of the
total fundmg wIthin the homeless services category (compared to 52 2% m FY 1993-94) and
will further be reduced by $153,507 In FY 1995-96 ThiS has been achieved by reducmg the
amount of funding to emergency day centers and other emergency-related services to fund
Increased case management and detox programs and to offset the operating costs of the new
emergency homeless shelter Proposed funding within thiS area Includes
· Funding of $19,316 for the provISion of an evemng Indoor Meals Program targeting 400-
500 people at three separate sltes and $74,936 for the collectIon and dlstnbutlon of food
to socIal service agencies for redistribution to an additional 280 people dally who are
homeless and hungry In Santa Monica ThiS $19,316 mcludes transitional funding of
$5,790 to support two meal sites servmg over 200 persons daily, one site Will transfer
meals service to the new homeless shelter, and the other sIte Will be assessed for need
and effectiveness at the end of a four-month peflod Fundmg may be continued at the end
of thiS four-month penod The third meals site Will contmue to operate for a 12-month
peflod
· Funding of $43,330 to prOVide lockers. showers, and laundry faCIlities to 100 homeless
indiViduals participating In the SHW ASHLOCK Program located at 505 OlympIC Proposed
funding for thiS program \/vI11 be reduced upon the completion of the new homeless shelter
to be co-located at thiS site Due to the great need for storage space the SHWASHLOCK
wtll continue to target program partiCIpants In addition to those at the shelter However,
since both programs will be operated by the SalvatIOn Army, a consolidation of program
and administrative overhead costs wJlllower the costs for the SHWASHLOCK Program
· Fundmg of $30,000 (Prop A~ Will continue to prOVide homeless indiViduals With bus
tokens to promote Increased mobIlity to access hOUSing, employment, other essential
SOCial services
Shelter and Houslnq - Proposed funding to shelter and hOUSing services '.'11111 be Increased by
11 1 % In FY 1994-95, representmg 35 4% of the total funding Wlthm the homeless services
category (compared to 24 3% In FY 1993-94) Fundmg Within thiS category has Increased
due to the new shelter at 505 OlympIC Proposed funding vVlthln thiS area mcludes
· A total of $304,167 IS recommended to fund the operating costs of the emergency
homeless shelter to be located at 505 OlympIC Boulevard by September, 1994 ThIS
proposed grant amount represents 10 month fundmg and will be Increased to $365,000
In FY 1995-96 for full twelve months of operation ApprOXimately $1 21,052 of the
$304.167 IS recommended for Immediate redIrection to offset the funding Impact of thiS
new program A General Fund enhancement of $183,115 IS recommended to fund the
balance of the annual operating costs An additional $51,713 will be reqUired to fund the
full 12 month operating budget In FY 1995-96
· Continued funding of $148,411 IS recommended to prOVide a 35 bed tranSitional housmg
18
prOject serving 320 homeless adult individuals annually A total of 20 additIonal beds will
be available In FY 1994~95 through a grant from the Department of Housing and Urban
Development (HUD) and the City of Santa Monica lawarded In FY 1992-93)
. Continued funding of $29,700 IS recommended to provide a 15 bed transItional housrng
program serving 60 homeless mentally dIsabled women annually
. Continued funding of $42,367 to support a 16 bed shelter for battered women and their
children
Case Manallement and Druq and Alcohol Treatment llrnked to shelter and hOUSing programs)
- Proposed funding to case management and detox services will be Increased by 8 1 % In FY
1994-95 to represent 25 0% of the fundrng Within the homeless services category (compared
to 16 9% In FY 1993-94) Proposed funding Within thiS area Includes
. RedIrect funds from emergency services In the amount of $244,386 to target a new
intensive case management program that will serve between 300-350 homeless individuals
at any gIven time and over 500 people annually ThiS case management program VVlII
proVide intensive hOUSing assistance and placement servIces and will serve to link
homeless Individuals With other VItal social services Including employment, government
entitlement benefits (General Rehef, AFOC, 551, Food Stampsf, mental health treatment,
drug and alcohol detox and treatment and needed food and clothing The CItY funding
will be directed to these efforts by January, 1994 ThiS program will target partIcipants
In other City supported programs Including the Shelter Plus Care program, the Family Self-
Sufficiency Program, the new shelter at 505 OlympIC and other appropriate hOUSing
resources
· Redirect funds from emergency services to Increase the delivery of drug and alcohol
treatment services for homeless individuals Program would start up by January, 1995
. Continued fundmg of $119,720 to provide essential day center services targetmg up to
40 mentally disabled women at anyone time and up to 550 women annually
. Of the 550 women, 65 NIII be placed In temporary or permanent housmg and 25 will
secure government benefits
· Funding of a ne\;v mtenslve park outreach and mterventlon program In the amount of
$35,000 on a SIX month trial baSIS ThiS program will target 50-60 homeless people at
anyone time In targeted Santa Monica public places An additIOnal $35,000 will be set
aSIde to either continue the program, If City staff determine It to be successful and
effective or to Implement other means of targeted outreach to better manage the Impact
of homelessness In Santa Monica
Employment ~ Proposed fundmg for employment services Will be Increased by 7 60'0 In FY
1994-95 to represent 14 3'% of the funding wlthm the homeless services category (compared
to 6 70/0 tn FY 1993-94) Proposed funding Within thiS area Includes
· A neW employment program IS recommended for fundmg In the amount of $145,000
These 1unds were made available on a competitive baSIS through the City's FY 1994-95
RFP process as approved by the City Council through the FY1994-95 Funding Rationale
ThiS program will target 120 homeless and lOW-income Il1dlvlduals to provide intenSive
employment tramlng and placement
· Continued fundmg of $18,919 to prov1de a restaurant and food service employment and
Job training program targeting 8 homeless individuals, 5 of whom will find permanent
employment
· Continued fundmg of $48,220 to provide emplovment placement and Job coaching
19
targetmg 100 mentally ill homeless Individuals, 50 of whom \NIII retam Job stipend
pOSitions
Housmq and Neighborhood Development Services
Statement of Need Housing needs are determined by the characteristics of the
population and the characteristics of the housing available to them The eXisting
housing stock IS rarely perfectly sUited to all of the residents of the community
because Irfe situations change and different types of housing are needed at different
stages In our lives
According to the 1990 Census, It IS estimated that 9,633 lower mcome renters and
2/932 homeowners In Santa Monica are paymg more than they can afford for
housing, that IS, they are paymg more than 30 percent of their Income for housing
Lower Income households spend a larger percentage of their Income for housing
When the cost of housing exceeds 30% It becomes a burden, redUCing the money
available for other necessary Items, such as food and medical care Smce 1986, 905
affordable housing units have been withdrawn from the rental housing market In Santa
Monica pursuant to the ElliS Act Approximately 2,424 households are overcrowded
Of these. 37 1 % are located In the census traCTS covering the PICO neighborhood
The majority of Santa MonJca/s hOUSing stock IS In good condition However, an
estimated 5% of the hOUSing stock (2, 245 rental units and 295 ownership Units) need
rehabilitation In addition, the ongoing recession In Southern California has resulted
In many owners deCiding to delay and forego maintenance and rehabilitation work on
their units
The environment, development, Crime, education and publiC safety are other areas of
concern that eXist Within Santa Monica Technical assistance and neighborhood
support to enhance the quality of life for Santa MOnica reSidents IS considered another
1mportant area Within the Community Development Program
Fundmg Recommendations The total recommended FY 1994-95 funding level Within
thiS funding area IS $1,578/363, approximately 25 1 % of the total FY 1994-95 CD
Program funding allocations (See the prevIous section and Attachment V, page 21
for details on specifiC agency and program funding levels, program deSCriptions and
any program Issues to be addressed In FY 1994-95j In summary, the fOllowmg
programs are recommended for funding In FY 1994-95
FUNDING HIGHLlGHTSiOUTCOMES
· Continued funding of $327,668 to support a mmor reSidential rehabilitation program
targeting approximately 80 lOW-income Santa Monica reSidents ThiS program will target
a portion of Its services to the P,ca Neighborhood With a limited number of reSidential units
targeted CitYWide
20
. Continued funding of $278,326 to provide orgamzlng and technical assistance to Santa
Monica neighborhood associations to continue and expand membership, establish new
block clubs and neighborhood watch groups and to support publiC safety and emergency
preparedness activIties
. At least 150 Santa Monica residents WIll beneht from the creatIOn of 10 new
neighborhood watch and earthquake preparedness groups
. Continued funding of $392,895 to prOVide affordable housing development and
management acttvltles benefiting approximately 420 very low. low, and moderate Income
Santa Monica households eacn year
. Continued funding of $ 351 ,911 to preserve eXisting rental hOUSing units through
aCQUISItIon and rehabilitation and to develop flew affordable hOUSing umts
. Continued funding of $10,563 to prOVide SubSidies to low-income and very lOW-Income
Santa Monica reSidents who are unable to afford City-assessed streetlight or Sidewalk
repair to their property
. Continued funding of $217,000 for publiC facility Improvement to the community center
and other park amenities at Virginia Avenue Park to create greater access to the park and
Its programs by neighborhood reSidents
Senior Services
Statement of Need According to the 1990 Census, approximately 21/773 or 25%
of the total number of IndiViduals reSiding In Santa Monica are senior Citizens Many
of these sentors enJoy actlve and Independent lIves but also find themselves faCing
difficult deCISions regarding hOUSing, health care, and alternatives to
institutionalization The number and inCidence of frail or Isolated elderly persons IS
also of critical SignifIcance A recent Rand Corporation study Indicates that the
population of "older" seniors (80 + years) IS rapidly increasing Long term care
options, respite assistance for caregivers, intensive case management, the Impact of
various forms of dementia, and safety/health concerns among many other Issues must
be addressed In order to alleViate the pOSSibility of resldentlal displacement which
often leads to publiC dependency and/or homelessness
In 1993 the State eliminated several aging programs including home-delivered meals,
long-term carel ombudsman, and Alzhelmersl day care funding In 1994, Los Angeles
County's Area Agef'cy on Aging (AAA) re-deslgned their community service area
regions for funding allocation purposes Santa Monica has been placed In a new
region, Region 4, along with Agoura Hills, Beverly HJJls, Calabasas, Culver City,
Hidden Hills, West Hollywood, Westlake Village and several unincorporated areas
Based on the number of lOW-income and mrnorrty senIors, thiS new region will receIve
only 6 1 % of the total funds dlstrrbuted by AAA for aging services In Los Angeles
County ThiS percentage prOVIdes only $150,003 for all CIties In Region 4 out of a
total of $2,459,066 of County funds being proVided for all regIons, or a 70%
reduction of AAA funding Additionally, the County AAA has deCided to eliminate all
funding for paratranslt programs beginning JulYI 1994 ThiS represents an ellmrnatlon
21
of $87/000 of funds which had previously been allocated to WISE Senior Services for
Its Santa Monica paratranslt services
In order to address the above funding decreases and ellmmatlons, senior service
agencies In our region have formed coalitions and collaborations to maintain services
Senior service agencies In Santa MOnica have re-deslgned their program components
to focus on the programs which they best provide while arranging for former services
to be provided by agencies within the collaborative network system
Funding Recommendations The total recommended FY 1994-95 funding level within
thiS funding area IS $956,663, approximately 15 2% of the total FY 1994-95 CD
Program funding allocations (See prevIous section and Attachment V, page 23 for
details on specifIc agency and program fundmg levels, program descriptIons and any
program Issues to be addressed In FY 1994-95) In summary I the following programs
are recommended for FY 1994-95
FUNDING HIGHLIGHTS/OUTCOMES
. Continued funding of $282,183 to provide comprehenSive case management and day care
services for seniors targeting 310 Santa Monica seniors
. At least 75 % of the 310 Santa Monica seniors recelvmg comprehensive case
management servIces will remain In the most Independent living Situation of their
chOIce by the end of the program year
. A fundmg Increase of $69,404 for a total recommended funding level of $463,773 for
comprehensive paratranslt services targeting 990 Santa Monica seniors ThiS funding
Increase IS recommended In order to combine the current small City operated senior
paratranslt program with the large City funded paratranslt program for Improved effiCiency
and effectp,ieness Further, due to the extenSive County funding cutbacks for paratranslt
serVices, a recommendation to enhance the City's Prop A allocation i$28,5411 IS
recommended to maintain a level of service to Santa MOnica reSidents consistent With FY
1993-94 levels 990 Santa Monica seniors will receive 26,075 one way van triPS to and
from medical appOintments, senIor nutrition Sites, grocery stores and other essential
destinations In order to malntam an mdependent lIfestyle
. Continued funding of $39,088 to provide money management services targeting 30 Santa
Monica seniors
. 60% of the 30 Santa Monica seniors receiving money management services will be
fmanclally maintained by the end of the program year
· Continued funding of $77,431 to prOVIde comprehenSive peer counseling and health
services to 300 Santa Monica senIors
· At least 70% of the Santa Monica senIOrs partlclpatmg In the peer counselmg program
Will report that the counselmg POSitively Impacted the Quality of their lives by the end
of the program year
22
. A funding rncrease of $61,297 for a total funding level of $84,188 IS recommended to
provide Implementation and consolidation of a County grant with City grants funds
($22,891) to provide a centralized home-delivered meals program targeting 410 Santa
Monica seniors
Tracking and Outcomes
The fundmg recommendations established m thiS report reflect a careful assessment
of all applications submitted In response to the City's RFP These recommendations
seek to strengthen the delivery of services by targeting services to people In the
greatest need wlthm a well cocrdlnated continuum of care that IS outcome- or results-
Oriented. Many of the recommendatIOns to redirect funding are made In order to fulfill
these gUiding prinCiples
It IS Important to note that thinking In terms of chent and program outcomes, as well
as defining and tracking these outcomes IS a new approach for many agencies As
eVidenced by the inability of many agenCIes to clearly define and quantify the goals
for outcomes, City staff have IdentifIed the need for agency staff tramlng and
technical assistance To continue to develop and Improve programs funded by the
City, It IS recommended that the follOWIng actiVIties be conducted in FY 1994-95
The costs assOCiated with these actiVities are one-time and are available through
redirecting appropriations In the FY 1993-94 budget
1) Outcome Training - Perform speCialized training and technical assistance to all
CIty-funded programs In the area of program planning With particular emphaSIS
on developing and monitoring outcome-oriented objectives Additionally, as
City funding to homeless services shifts from an emergency onented service
model to one promoting long term stabilization and self-sufficiency, intenSive
training for homeless agency staff In the areas of case management, and
community and peer support will be critical Further, successful
Implementation of the Shelter Plus Care program Will reqUIre training for
homeless agency staff to acqUire new skills In such areas as case management
and resource development, developing peer support network.s, and money
management
Recommended FY 1994-95 Funding $10,000
2) Tracking System - Develop a computer tracl(lng system In conjunction with City
staff and City-funded agencies which will be Implemented for use by Clty-
funded homeless service proViders CIty staff will research other models of
managed information and tracking systems from other funders The creation
of such a system would enable the City to obtain a common set of data across
all agencies to determine the undupllcated numbers served, demographIc
characteristics of homeless indiViduals served, the types of services prOVided,
speCifiC outcomes of programs and costs of services Based on the success of
23
Implementing this projectl City staff will seek to Implement similar types of
tracking and mOnitoring systems within other funding areas (I e ChIld and
Youth Servlcesl Senior Servlcesl etc.}
Recommended FY 1994-95 Funding: $30,000-$601000
f \shareicdprgmicdplan95 JmJ
24
ATTACHMENT I
Minimum Eligibility Criteria
Attachment I
MINIMUM ELIGIBILITY REQUIREMENTS
The applicant must comply with the following
o The applicant has non-profit, tax-exempt status under Section 501 (c) (3)
of the Internal Revenue Service Code or Section 23701 (dl of the
California State Franchise Tax Code at the time of application
o The applicant IS In compliance with Title VI of the Civil Rights Act of
1964, Title VIII of the CIvIl Rights Act of 1968 (as amended). Section
504 of the Rehabilitation Act of 1973 (as amended), Age DiSCrimination
Act of 1974, Title J of the HOUSing and Community Development Act of
1974 (as amendedL and the Americans With Disabilities Act (ADA) of
1990 Applicant does not dlscnmlnate in the hiring of staff or provIsion
of services on the baSIS of race, religion, sex, age, national Oflgln,
dIsabilities, AIDS, political affiliation or beliefs, or sexual preference
o Applicant is In complIance with all Federal and local provIsions regarding
political and lobby'ng actiVities
o The applicant IS a private, non-profit organization located In or serving
Santa MO!llca or provides a rationale for expanding services to Santa
Monica All City funds and match to City funds must be utilized for
services to people liVIng In Santa MOnica
o The applicant has formal approval of ItS Board of Directors to submit a
proposal for City support.
o The applicant must Implement an accounting system that IS In
accordance With generally accepted accounting prinCiples and standards
Further, If the appl!cant lS requesting City funding of $25,000 or more,
the applicant must have an agency audit performed annually by an
outSide Independent Certified Public Accountant (CPA)
reVised January 1994
f \share\cdprgm\attach 1 Ip
1-1
ATTACHMENT II
Selection Criteria
Attachment II
SELECTION CRITERIA
Each applicant will be assessed accordtng to the extent the organization:
o addresses a need that IS clearly documented;
o provides effective and responsive services to clients most In need
including low- and nO-income persons, persons With disabIlities, and
persons With diverse ethnic backgrounds,
o provides a hIgh level of access to services Including appropriate
geographic location and hours of operation, phYSical accessibilIty,
bilingual capacity and cultural Sensitivity,
o proVides a program(s) that IS comprehensive, IntenSive and non-
duplicatIve;
o prOVides a program(s) that overcomes fragmentation through program
versatility and innovation and by actIve coordination and collaboration
WIth relevant community-based organizations, schools, and pflvate- and
public-sector resources,
o Implements useful outcome indicators to measure program effectiveness
and success,
o promotes prrnclples of self-help, client empowerment and partiCipation
as an Integral part of the declslon-mal<lng process In program
development, operation and evaluation,
o has a procedure for continually evaluating program effectiveness and has
actively sought to Improve program deSign to meet the changmg needs
of Its target population,
o proVides a cost-effective budget that IS consistent With the amount of
service prOVIded to persons liVing In Santa MOnlca,
o demonstrates fiscal and administrative capacity which supports and
enhances program effectiveness and the ability to meet program goals
and outcomes,
o prOVides a minimum of 25% of the total budget for the Santa Monica
program from non-City sources, thus lending to the finanCial stability and
11-1
ability to sustain Itself as part of the community services network,
o exhibits a hIgh level of community support through Its ability to retam a
broad-based Board of Directors and to procure community resources
(e g , fund-raiSing, use of volunteers, donated services) demonstrating
financial stability and potential for future program expanSion, and
o If a current City-funded organization, meets the specific program
requirements for FY 1993-94
For affordable housing development and rehabilitation programs, each applicant will
further be assessed according to the extent to which"
o the project Will result In long-term benefit to low and moderate Income
reSidents,
o the project shows long-term potential for a cash return on the
Community Development Block Grant (CDBG) Investment or does not
require ongoing CDBG or government support for maintenance,
o the applicant Includes documentation of the administrative capacity to
Implement community development projects and to sustain the project
operations throughout the life of the project, as well as experience with
Similar government-assisted programsl
o the Implementing agency presents a program that Includes both
administrative procedures and a Viable Implementation plan for timely
execution of the project,
o If a currently-funded project, the agency requesting funding fully Justifies
additIonal support based on timely expenditure of currently appropriated
funds,
o the project clearly Identifies ItS Santa Monica target population and
documents community need,
o the project Will effectively serve persons With dlversel multi-cultural
backgroundsl low- and nO-income persons, and persons With dIsabilIties,
o the applicant IS gUided by an active, broad-based BQard of Directors with
eVidence of provldmg appropriate leadership to the organIzation,
o the applicant proposes a budget that reflects cost-effective
administrative and project actIVitIes,
11-2
o the proposed program conforms to HUD program performance standards
with an administrative cost cap of 15 % of the total funds requested;
o for one-time housing acquIsition/rehabilitation or new construction
proJectsl the total project cost IS reasonable and the subsidy request
does not exceed $40100 per Unit,
o the project IS located In the City of Santa Monica, and
o the project Involves no permanent Involuntary tenant displacement
revised January 1994
f \share\cdprgm\attach2 Ip
1I~3
ATTACHMENT III
FY 1994-95 Community Development Program Goals
Attachment III
FY 1994-95 COMMUNITY DEVELOPMENT PROGRAM GOALS
o Providing continued funding support to a wide range of effectlvel proven
human servIce and housmg programs m order to sustaIn or enhance the
quality of life for Santa MOnica reSidents,
o Encouraging programs that are comprehenSive and intensive and that
overcome fragmentation through program versatility and by active
collaboration across bureaucratic and professional boundaries,
o Funding programs that are deSigned to respond to those persons at
greatest risk and who are the hardest to reach,
o Encouraging programs to change In response to the changing needs of
the community and targeted populations to be servedl
o RemOVing obstacles to servIces and strengthening the service continuum
for signifIcant SEgments of the community traditionally under-served,
o Developmg and adopting more meaningful and more useful outcome
indicators, so that program effectiveness (whether the program IS In fact
accomplishing Its Intended purpose) can be more reasonably assessed,
o Promoting prinCiples of self-help, client empowerment and partiCipation
as an Integral part of the declslon-makmg process In program operation
and evaluation, and
o Leveraging City resources with funds from other sources thus lendIng to
a diversified funding base and Increased self-suffIciency
f \cdprgm\attach3 Ip
111-1
ATTACHMENT IV
Summary of RFP Components
Attachment IV
SUMMARY OF RFP COMPONENTS
(Competitive Only)
The City of Santa Monica has prioritized several program areas where either sIgnIficant
gaps In service IS eVident or where programs are In need of significant strengthening
Therefore, the City 1S targeting the following program areas for new funding in FY
1994-95 1) Youth and Family Development, 2) CommunIty and Homeless Outreach,
3) Homeless Employmentl 4) Legal SerVices, 5) Senior Paratranslt, and 6) Home
Delivered Meals for Seniors Special funding conSideration Will be given to programs
that can demonstrate effective collaboration and service integration.
The following deSCriptions proVide an overview of the scope and dIrections sought for
new programs In FY 1994-95
YOUTH AND FAMILY DEVELOPMENT ($253/000)
The City IS seeking proposals for an innovative and collaborative program model to
address critical gaps In services to youth In Santa Monica Proposals are sought to
target youth who are at-risk of criminal and Violent behavlorl poor school performance
and drop-out, low self-esteem, problems wnh drug and alcohol abuse and other
problems symptomatic of Increased alienation, hopelessness and anger The City has
Identified three broad program areas to address these problems They are 1 )
Education Enrichment and Parent Supports, 2) Youth Skill-Building and Development,
and 3) Youth Employment ApplIcants are strongly urged to submit proposals that
address these three areas as an Integrated program and funding pacl<age Applicants
are further encouraged to develop a mechanism for Increased coordination With any
eXisting programs targeting delivery of these services to youth and families
Proposed programs should address the followmg
1) Target Santa Monica Latino, African American and other youth who are
Significantly underserved and disproportIonately at Tfsk of dropping out
of school
2) Identify the speCifiC age group(sl targeted by each program component
{descrlbed below) and prOVIde a clear ratlon~le to JustIfy why thIS age
group has been selected
3) Demonstrate expertise and a thorough working knowledge of the youth
IV-l
community In Santa MOnica including at-risk youth,
4} Involve members of the target population In program development and,
where possible, program operatIons
5) Promote acceptance of multi-cultural and racial diversity, school success,
and a meanmgful sense of community as goals to achieve In program
development and Implementation.
61 Work In collaboration wIth Instltutlons such as the Santa Monlca-Malibu
UnIfied School DiStrict, community-based youth and family agencies,
Santa MOnica College, the Santa Monica Police Department, and other
releva nt 0 rga n Izatlo ns
7) Work toward bUilding capacity for Increased Job Training Partnership Act
(JTPA) funding and other Federal, State, local, and private funding
opportunities for youth and family programs
8) Program components must Include
a EducatIon Enrichment and Parent Supports to Increase hteracy
rates and school achievement, Increase parent Involvement and
lower the school drop-out rate Intervention may Include tutoring
and educational enrichment (after-school and summer programs),
parent leadership and advocacYI and Innovative and
interdiscIplinary approaches to baSIC learning skIlls such as mathl
English and SCience
b Youth Sklll-Buildlnq and Development to deSign innovative and
creative alternatives to Criminal Involvement, youth Violence,
Isolation ar.d loss of opportunities for growth Activities such as
peer support, mentorlng (between older and younger youth or
youth and adults), youth leadership and advocacy, artistiC
expreSSion, and other creative alternatives will be considered,
SpeCIal consideration wlil be given to servIces provided to youth
Involved In gangs
c Youth Employment including, but not limned to, career
exploration, pre-vocational skills building, workplace and
vocational orientation, on-the-job experience, mentortng and
apprenticeships, internships and volunteer opportunities, paid
strpends, and entrepreneurial bUSinesses and other opportunltles
IV-2
COMMUNITY AND HOMELESS OUTREACH ($70,000)
The City IS seeking proposals for a community outreach program to assIst homeless
people and to manage the Impact of homelessness In the community. Proposals are
sought for an outreach program that will help facilItate better communication, conflict
resolutionl and program solutions to homelessness ThIs will Include working with
homeless people and other groups to facilitate Improved co-existence of all users of
parks and other publiC spaces in Santa MOnica.
Proposed programs should address the following
1) Direct outreach to homeless persons who are not accessing the eXisting
continuum of serVices Includmg coordination of efforts With appropriate
services such as mental health, senior programs, and other homeless
serVices.
2) Involve homeless or formerly homeless people m program design,
ImplementatIon and evaluatIon In adVisory and staff capacIty
3) Promote solutror;s to homelessness and coexistence of all users of public
spaces through creative problem-solving Inform and educate homeless
people of standalds applicable to publiC spaces
4) Community education and outreach to bUSiness community,
neighborhood, CIVIC and religiOUS groups, and reSidents
5) Effective collaboration with the Santa Monica PolIce Departmentl
relevant City departments, Santa Monica-West Menta! Health Center, the
Chamber of Commerce and local homeless service prOViders including
other outreach programs, day centers and shelters, neighborhood and
parks watch groups, Santa MOnica reSidents. local merchants, and
homeless mdlvlduals
HOMELESS EMPLOYMENT ($145,000)
The City IS seeking proposals for a new and innovative employment program targeting
homeless and very lOW-income persons reSiding In Santa Monica Proposed programs
are to serve as both a homeless prevention strategy and as a vehicle to move lob
ready persons out of homelessness by provrdlng speCialized job traIning and
employment resources The City seeks proposals speCifically targeted toward
ellmmatlng barriers to employment for homeless and formerly homeless adults,
IV-3
indivIduals at fisk of homelessness and very low-income Santa Monica residents
Employment IS to be hnked to other stabilizing support services to promote long term
Job success Ultimately, the goals of this program are toward ending the cycle of
homelessness for some and preventing homelessness for others
Proposal may select one or a combmatlon of the followmg program models 1} multi-
service employment center, 2) revenue generating bUSiness or entrepreneuflal
enterprlsel or 3) vocational training program offeflng paid on-the-Job tramlng
Proposed programs should address the followmg"
1} Identify how temporary and permanent hOUSing placement will be
addressed gIven that thiS IS a primary barrier to employment for
homeless people
2) Involve homeless and formerly homeless IndiVIduals In the development,
planning, Implementation and evaluation of the program
3) Develop realistic outcome measures Includmg performance targets for
employment placement and job retention
4) Develop a revenue generating or fundralslng plan for future program
development With a specifiC goal toward leveraging Job Tralnmg
Partnership Act (JTPA) funds and other funding for Job tralnmg and
placement
5l Program components may Include'
a Pre-vocational and Job readIness skIlls trammg mcludmg
assessment and assistance With applicatIOns, resumesl Job
seeking skills, and work performance standards
b Job development and placement for temporary and permanent
employment opportunities With bUSiness, Industry and
government (mclude how the program Will seek to leverage
resources from the Santa MOnica Chamber of Commerce, the
State Department of Rehabllltatlonl Employment Development
Departmentl and other key organIzations)
.
c Apprenticeships and training linkages With skills centers and other
vocational resource.s
IV-4
d. Support services Includmg housing placement, mailing address,
telephone message center I transportatlon, clothing, IdentIfIcation,
showers, locker storage, child care, health care and other critical
supports that help remove barriers to employment
e Case management coordination or mentonng assistance and peer
support throughout the employment process with focus on
development of actlon plans to achIeve job readiness, Job
attainment, and retention
LEGAL SERVICES ($226/000)
The City of Santa Monica IS seeking proposals for a comprehenSive legal service and
advocacy program targeting low and very low Income Santa Monica residents
including people with disabilities, homeless people, senIOrs and other low Income
individuals and families traditionally underserved Proposals with a speCIal emphasIs
on tenant-landlord counseling and domestic violence Intervention are sought
Proposed programs should address the followmg
1} Domestic vlolenceifamlly law program working In collaboration with
Santa Monica Mun,Cipal Court to offer a walk-In cliniC that offers counsel
and adVice, Immediate assistance In obtaining restraining, stay-away and
other protective ordersl full representation, and referrals to appropriate
SOCial service support agencies
2) General legal services including brief service and full representation In the
landlord/tenant matters, publiC benefits aSSistance, Immigration,
dlSCrlmmatlon, consumer affalrsl and other Critical legal aid
3) A pro bono program for volunteer attorneys to assist In prOViding general
legal services anri domestic Violence Intervention assistance
SENIOR PARATRANSIT ($50,000)
The City IS seeking proposals that Will operate the senior paratranstt program currently
operated by the City Funding for thiS program IS contingent upon the availability of
additional Proposition A funds
Proposed programs should address the followmg
1) Develop a paratranslt program that IS demand-responsive and Includes
IV-5
transportation for advance reservation or subscription-based users of the
Oty/S senior nutfltlon sites as well as to other related programs and
entlcal destInations
2) At a minimum, proposals must offer 25 one-way tripS per day, five days
per week to seniors residing In Santa Monica
3) Programs must demonstrate the capacity I expertlsel and proper licenSing
to administer thiS program,
HOME-DELIVERED MEALS FOR SENIORS ($109,000)
The CIty IS seeking proposals that will provide the home-delivered meals program
currently operated by the City Funding for thiS program IS contingent upon the
availabIlity of funding through the County of Los Angeles/s Area Agency on Aging
Proposed programs should address the follOWing
1) Provide home-delivered meals on a 7 day per week baSIS to a minimum
of 85 low-Incomel homebound seniors 60 years or older wrthln the City
of Santa Monica
2) Proposals must demonstrate compliance With the County's Area Agency
on Aging Title 3C food service regulations
f \hsd\share'. "anach4Ip
IV-6
ATTACHMENT V
Proposed FY 1994-95 Program Descriptions
Attachment V
PROPOSED FY 1994-95 PROGRAM DESCRIPTIONS
CHILD AND YOUTH SERVICES
I
CATHOLIC CHARITIES - YOUTH AND FAMILY DEVELOPMENT
Recommended FY 1994-95 FundIng
$20,040 (General Fund)
Program Description Based on the Councll FY 1994-95 Funding Rationale, youth
employment serVices was targeted for strengthening and better coordination through
an open and competitive Request for Proposal process Five proposals were received
through a competitIve process to provide a comprehensive, collaborative Youth and
Famlly Development Program targetmg hlgh-nsk youth In Santa Monica Based on
community and staff reView, this organization's proposal did not successfully compete
for funding However, a three-month tranSitIOnal grant of $20,040 for the Summer
Youth Employment Program IS recommended
CONNECTIONS FOR CHILDREN - GENERAL PROGRAM
Recommended FY 1994-95 Funding $160,693 (General Fundi
Program Description PrOVides comprehensive child care Information and referral
serVices, child care scholarships for Jaw-income parents and their children, parent
education workshops, and technical assistance training for child care providers
Program RequIrements 1) Increase percentage of Santa Montca reSidents served
through strengthened outreach and service delivery to low Income and minority
reSidents, 2) develop a plan to Increase availability of scholarships to low Income Santa
MonIca reSidents and renegotiate allocation of City grant to Increase funding to
scholarships and decrease funding to agency administrative costs, 31 develop and
submit plan to Implement recommendations of the Parent Education Project and ensure
that any parent education prOVided by the agency IS coordinated With the Santa
Monlca-Mallbu UnIfied School DistriCt, local agenCies and any other parent education
programs, 4) conttnue to target Santa Monica College's On-the-Move program
partiCipants With contmgency plans to prOVide scholarships to other low-mcome Santa
Monica reSidents If funds are not used, 5) submIt Program Plan to reflect Santa
MOnica actiVities only and Improved outcome mdlcators, and 6) prioritize the Santa
Monica HOUSing AuthOrity's Family Self-SuffiCiency program participants as reCipients
of the Santa Monica child care scholarships
V-l
CONNECTIONS FOR CHILDREN ~ CHILD CARE CENTER SUPPORT PROGRAM
Recommended FY 1994-95 Funding $118,800 (General Fund)
Program Descnptlon. Administers grants to provide partial operating and one-time
funding support to approxImately 18 licensed Santa Monica child care providers each
year.
Proqram ReqUirements 1) Include demographlc mformatlOn In Program Reports on the
number of low Income and minority Santa Monica reSidents served by child care grant
recipIents, 2) grants WIll not be allocated to any agency or program receiving other
City of Santa MOnica funding, 3) perform and submit a wntten evaluation by mid-year
of the program's effectiveness In Increasmg the quality and availability of child care
(anginal goals of the program as stated In the ChIld Care Master Plan}, and 4) begin to
actively soliCit non-City funding to support thiS program and report on outcomes of thiS
effort by mid-year
DISPUTE RESOLUTION SERVICES - SCHOOL MEDIATION PROGRAM
Recommended FY 1994-95 Funding $42,728 (General Fundl
Program Descnptlon Provides a student peer mediation program at John Adams and
Lincoln Middle Schools With constructive and cooperative conflict resolutIon and
education actIVities for students, parents and teachers
Proqram ReqUIrements 1) Contmue and strengthen Implementation of bilingual
multi-cultural services and submit plan With mid-year Program Report on status and
outcomes of thiS effort, 2) Implement JeWish Family Service assessment tool, 3) raise
targeted Interviews tor John Adams Middle School to 250, 4) Increase actual resolved
mediatIOn at each school by 20%, and 5) prOVide a 12-month youth program targeting
direct services to youth durrng summer months and throughout the school year
EL NI DO
Recommended FY 1994-95 Funding $97,614 (General Fund)
Proqram Descnptlon PrOVides multi-cultural and bilingual case management,
counseling, CflSIS Intervention, family advocacy and parenting education and support
services at Edison and Will Rogers Elementary Schools
Proqram ReqUirements 1) PrOVide a status report With mid-year Program Report on
the restructunng actiVities at Will Rogers School, 2) expand the use of Interns and
commumty volunteers by at least two per school site and report on status of thiS effort
by mid-year, 3) IOclude information 10 Program Reports on the average number ot
sesSIOns/contacts per targeted youth and 4) prOVIde a 12-molJ.th youth program
targeting dIrect servIces to youth during summer months and throughout the school
year
V-2
FAMILY SERVICE OF SANTA MONICA
Recommended FY 1994-95 Funding $115/830 (General Fund)
Proqram Description Provides agency- and school-based counseling services for youth
and families, family advocacy/case management services for teen parents at Santa
Monica High School and Santa MOnica College. counseling, case management and
famIly advocacy at McKmley Elementary School, and tranSition groups for all fifth
graders In the Santa Monlca-Mallbu Unified School District
Proqram Requirements 1) Maintain at least one FTE bilingual program staff person for
the SAPID and On-the-Move programs and at least one FTE bIlingual program staff
person for other agency and school-based services dedicating 50% of that pOSition to
McKmley Elementary School, 2) prOVide counseling, advocacy and case management
services on a 12-month basIs for the SAPID, On-the-Move, and school-based program
participants, 3) expand use of Interns and community volunteers by at least two at
each program site (McKinley, Santa Monica High School, and agency) and report on
status of this effort by mid-year, 4) evaluate effectiveness of fifth grade tranSition
groups [In conjunction With the Santa Monlca-Mailbu Unified School District) and report
outcome to the City by mid-year to determine If tranSitIOn groups should continue, 5)
submit Voter RegistratIOn Plan by August 1, 1994, and 6) prOVide a 1 2-month youth
program targeting direct servIces to youth durmg summer months and throughout the
school year
JEWISH FAMILY SERVICE
Recommended FY 1994-95 Fundmg $23.166 (General Fund)
Program DescnptlOn PrOVides family advocacy, case management, cnSIS intervention,
Information and referral serVices, parenting education and counseling services at Santa
Monica High School, Lmcoln Middle School and at the agency
Program ReqUirements 1} Maintain at least one half time bilrngual program staff
person at Santa MOnica High School to prOVide case management and family advocacy
services to at-fisk youth and theIr famlltes, 2) mclude mformatlon With Program Reports
on success of Implementdtlon of assessment tool, 3) expand use of Interns and
community volunteers by at least two at the Santa Monica High School and report on
status of thiS effort by mId-year, 51 prOVide specifiC measurable outcomes for
objectives In Program Plan to achieve Improved GPA and to reduce effects of
presenting probfemsl and 6) prOVide a 12-month youth program targetrng direct
services to youth dUring sur.lrner months and throughout the school year
V-3
NEW $T ART - YOUTH PROGRAM
Recommended FY 1994-95 Funding $31,853 (General Fund)
Proqram Description Three month one-time funding of $31,853 IS recommended to
continue the Youth Program through the summer and to close out this program
admlfllstered by New Start ThIs orgamzatlon IS not recommended for continued
funding after this three-month period due to the agency's inability to demonstrate
effective program, administrative, and financial management capabilities The
organizatIOn has operated Without an Executive Director for the majority of the past
three years As a result, the CIty'S fundmg In FY 1994-95 was contingent upon the
organizatIOn's ability to hire and maintain a full-time Executive Director An Executive
Director was retained for a short period In FY 1994-95 and soon left the agency
Currently the former Board Chair IS the acting Intenm Executive Director Through a
CItY-Initiated fiscal review conducted by an mdependent Certified Publ1c Accountant
(CPAl. It has been determmed that the organization IS not able to effectively track City
funds and IS operating Without a financial management system that meets generally
acceptable accounting prinCiples (GAAP) These Significant findings and the prolonged
absence of an Executive Director have led to the organization's Inability to effectively
Implement the programs funded by the City
A speCial funding process will occur In the Summer of 1994 for school-1m ked youth
advocacy, case management and counseling with a particular emphaSIS on drug and
alcohol services ThiS grant represents a nme-month operating grant, the annualized
grant Will be $127 A 13
OCEAN PARK COMMUNITY CENTER (OPCCl - STEPPING STONE
Recommended FY 1994-95 Funding $28,828 (General Fund)
Proqram DeSCriptIOn PrOVIdes training and employment for peer counseling, a 24-hour
hothne for youth, as well as Informational presentations, skills enrichment and peer-to-
peer crrsls IOterventlon ThiS grant has been reduced by $7,308 which was a one-time
transItIon grant In FY 1993-94 to phase out CIty funding of the youth shelter
Proqram ReqUirements 1) Strengthen peer counselmg/peer support program, 2)
prOVide a comprehenSive status report, Includmg InformatIOn on program direction and
effectIveness, WIth mId-year Program Report, 3) resubmit Program Plan With Improved
outcome mdlcators and action steps prior to program year start-up, and 4} coordinate
peer services With the services offered through the SAMOHI Alliance
PROJECT HEAVY WEST
Not Recommended for Funding Five proposals were received through a competitive
proposal process to prOVIde a comprehenSive, collaborative Youth and Family
Development Program targeting high rrsk youth In Santa Monica Based on communIty
and staff reView, thiS organization's proposal dId not successfully compete for funding
V~4
SANTA MONICA COLLEGE WOMEN'S CENTER - ON-THE-MOVE PROGRAM
Recommended FY 1994-95 Funding $29,601 (General Fundl
Proqram Descnptlon Provides a collaborative teen parent program, mcludlng
Integrated case management, child care, and support services which assist In the
continuatIOn of their education at Santa Monica College
Proqram Requirements 1) Demonstrate Improved outcomes and collaborative efforts
between Family Service of Santa MOnica, ConnectIons for Children, Santa
Monlca-Mallbu UnIfIed School Dlstnct, and Santa MonIca College Women's Center m
a wntten program evaluation, 2) Implement program development activities to analyze
and make plans to meet the changmg needs of pregnant teens, 3) convene AdVisory
Board meetings on a regular basIs, 4) maintain at least one FTE bilingual staff person,
5) Implement Jewish Family Service assessment tool, 6) pnorltlze eligible program
particIpants of the Santo MonIca Housing Authonty's FamIly Self-SuffICiency Program,
7) provide a 1 2-month youth program targeting direct services to youth durmg summer
months and throughout the school year, and 8) resubmit Program Plan and Budget to
reflect a 1 2-month program
SANTA MONICA-MALlBU UNIFIED SCHOOL DISTRICT - MARINE PARK CHILD CARE CENTER
Recommended FY 1994-95 Funding $242,452 (General Fund)
Program Descnptlon Provides child care to 52 Santa Monica City employees and
residents at the City's Manne Park facility
Proqram ReqUirements 1) Increase outreach and level of service to Santa Monica
residents and raise level of service to City employees to 40c;;0, 2) provide a report on
a review of the fee schedule and exploration of a sliding scale fee system by January
13, 1995, 3) submit a plan to the City by mid-year with optIons to reduce the Cny/s
subSidy to the program, 4) Improve written communication and notificatIOn to the City
of all significant staffmg and programmatic changes, and 5) submit Voter RegIstratIOn
Plan by August 1, 1994
SANTA MONICA HIGH SCHOOL ALLIANCE - YOUTH AND FAMILY DEVELOPMENT
Recommended FY 1994-95 Funding $252,960 (General Fund)
Proqram DeSCription The Santa Monica Alliance (the Santa Monlca-Mallbu Unified
School DistriCt, Jewish Family SerVice, Dispute Resolution SerVIces, Santa MonIca
College's Service Learning Program and Career Center), competed successfully to
provide a comprehenSIve Youth and Family Development program targeting youth at-
risk Together, these agencies under the umbrella of the Santa MOnica High School.
Will plan and Implement a program to target youth at fisk of droppmg out of school
All students participating m the program Will receive assistance With curnculum and
college planning, service learning, conflict resolution skills and development, and career
V-5
plannmg leading to job preparation and placement. Increase levels In Grade POint
Average (GPA), and Improve transitions between school and work or higher education
At least $120,000 annually of the total funding award Will target a youth employment
program prOViding Imkages to the Clty/S youth employment programs, pnvate Industry,
and other community resources
Proqram RequIrements 1) The project staff will work with CIty staff In ldentlfymg
youth for City apprenticeships and Will prOVide support services as part of the proJect's
workslte-based learning program which Will also Identify other Sites, and 2) by June
30, 1995, the DIstrict Will prOVide a one-year summatIon and evaluatIon report based
on performance In achlevmg goals dunng the fIrst year and evatuat10ns by program
partiCipants, and 3) prOVIde a 12-month youth program targeting dlfect services to
youth dUring summer months and throughout the school year
SCHOOL-BASED YOUTH SERVICES
Recommended FY 1994-95 Funding $95,560 (General Fund)
proqram DescrrptlOn A special funding process will occur In the Summer of 1994 for
school-linked youth advocacy, case management and counseling With a particular
emphaSIS on drug and alcohol servIces ThiS grant represents a nine-month operating
grant, the annualIzed grant will be $127,413
SOCIAL AND PUBLIC ART RESOURCE CENTER (SPARC)
Not Recommended for Fundmg Five proposals were received through a competitive
proposal process to prOVide a comprehenSive, collaborative Youth and Family
Development Program targeting high Tlsk youth m Santa MonJca Based on community
and staff reView, thiS program did not successfully compete for funding
WESTSIDE CENTER FOR INDEPENDENT LIVING (WClll
Not Recommended for FundIng FIve proposals were receIved through a competitive
proposal process to prOVide a comprehenSive, collaborative Youth and Family
Development Program targeting high fisk youth In Santa Monica Based on community
and staff reView, thIS organIzation's proposal dId not successfully compete for funding
V-6
COMMUNITY SERVICES
DISPUTE RESOLUTION SERVICES - COMMUNITY MEDIATION PROGRAM
Recommended FY 1994-95 Funding $49,781 (General Fund)
Proqram Descnptlon Provides Civil dispute resolution serVices, cnmlnal dispute
resolution serVices, mediation service to Santa Monica Municipal and Supenor Courts,
and conflict resolution training
Prowam ReqUirements 1) Provide the agency's plan to restructure staff With related
Impact on Santa MOnica serVices, and 2) Include a status report With mid-year Program
Report on the agency's long range strategiC planning process With an overview of the
specific business and fundralslng plan and Its Impact on strengthenmg services In
Santa Monica
LATINO RESOURCE ORGANlZA110N (LRO}
Recommended FY 1994-95 Funding $50,000 (General Fund)
Proqram Description Provides community outreach, informatIOn and referral services
and case management services targeting Latino Santa Monica reSidents
Proqram ReqUirements' 1) Target City grant funds to the salary 01 1 5 FTE program
staff persons who will provide Information, referral, and case management assistance
to Latinos In Santa Monica. 2} to maintain one outreach worker at Virginia Avenue Park
(VAP) for a minimum of three days per week, 3) all activities funded through the City's
grant shall target Santa Monica reSidents only, 4) perform a survey of community
needs, targetmg users of Virginia Avenue Park, In cooperation With Virginia Avenue
Park staff to determine the most effective outreach methods, and 5) develop a more
detailed outreach, Intake and case management plan targeting P1CO Neighborhood and
Virginia Avenue Park users Including Information on the days and hours of agency staff
at the V AP site and numbers to be aSSisted through more intensive servIces
LEGAL SERVICES
Recommended FY 1994-95 Funding $169,501 (General Fund!
Program DeSCription A set-aSide of $169,501 IS recommended to target the
continuatIon of legal services to Sama Monica reSIdents ThIS set-aSide may be
awarded to Westslde Legal Service If the organization IS able to meet the program
reqUirements established for FY 1994-95 If not, City staff will develop a strategy
to continue legal services In Santa Monica
V-7
LIEU-CAP
Recommended FY 1994-95 Fundmg $1 02A 12 (CDBG Funds)
Proqram Descnptlon Provides comprehensive social serVices, advocacy, emergency
food dlstnbUtlon and senIor socializatIon actIvItIes
proqram ReqUirements 1) ReVise Program Plan to better reflect activities performed
by the agency Including the number of regular meetings held with local seniors, the
number and type of lllformatlon and referral calls receIved, and the servIces provIded
through the medical equipment loan program, 2) adhere to all funding reqUirements
specified by the Community Development Block Grant (CDBG) fund entitlement
regulatIOns, 3) complete an agency audit for FY 1992-93 year based on generally
accepted accounting prinCIples and submIt audited financial statements and
management letter by June 30, 1994 (FY 1994-95 City grant funds Will not be
released until agency audit has been submitted to the City), and 4) submIt Voter
Registration Plan by August 1. 1994
NEW START - ADULT PROGRAM
Not Recommended for Funding See recommendations under New Start - Youth
Program Funding In the amount of $39,118 IS proposed for redirection to offset the
operating costs of the new homeless shelter
RADIO STATION KCRW
Recommended FY 1994-95 Fundmg $67,600 (General Fund)
Proqram Descnptlon. Broadcasts the City of Santa MOllica's City CounCIl meetmgs on
the scheduled Tuesday of each meeting from 8 00 p m to midnight
Proqram ReqUirements None
SANTA MONICA-WESTSIDE HOTLINE
Recommended FY 1994-95 Funding $1,158 (General Fund)
Proqram DeSCription OrganIzation provides a 24-hour CriSIS-Intervention and referral
hotllne service
Proqram ReqUirements None
V-8
VENICE FAMILY CLINIC
Recommended FY 1994-95 Fundmg $59,360 (CDSG Funds)
$ 5,780 (Prop A Funds)
Proqram Descnptlon ProvIdes free pnmary care and specialty health services to low
Income and no Income persons In Santa MOnica each year
PrOllram ReqUlrements 1) Adhere to all funding requirements as specIfIed by the
Community Development Slock Grant (CDBG) fund entitlement regulations
WESTSlDE LEGAL SERVICES - GENERAL PROGRAM
Recommended FY 1994-95 Fundmg $46,023 (General Fund)
PrO!=lram DescnptlOn Provides free legal assistance and advocacy services Including
full representation, bnef serVice, and counsel and adVIce The agency failed to pay
reqUired payroll taxes In 1991 After almost two years of deferring payment of thiS
debt, the organizatIOn must pay the Internal Revenue Service (IRS) approximately
$90,000 In October 1994 Over the past two years, the organization has not been
able to recruit a full Board of Directors as a result of thiS lIability For most of FY
1993-94, only three board members remamed (With two active), severely Impactmg
the organization's ability to raise the City's cash match and IRS debt In reviewing the
agency's audited financial ~tatements (FY 1991-92 and FY 1992-93) and through a
City conducted fiscal reView, several flndmgs were made including the lack of board
leadership, fundralslng capabilities, and administrative capacity As a result of these
flndmgs and possible IRS action. It IS recommended that the organizatIOn be placed on
a three-month contmgency contract renewable upon the organlzatlon/s ability to meet
the proposed program requIrements below
Proqram ReqUIrements 1) City funding IS contingent upon venflcatlon of a full payoff
of the IRS debt or a negotIated extensIon of the deadhne with the IRS through the end
of FY1994-95 (June 30, 1995) by August 15, 1994 If the agency IS unable to meet
thiS reqUirement, the City reserves the right to terminate the contract with Westslde
legal ServIces as of Sep'Lember 30, 1994, 2} deSignate a supervlsmg attorney for
ongoing case review and superVISIon, 3) Implement regular monthly board meetings for
the first SIX months of FY 1994-95 and continue to Implement meetmgs at least once
every two months thereafter, 4) submIt copies of all board meetings with program
reports, 5) conduct an aggressive board recruitment campaign with the goal of
reaching the maximum mer,lbershlp allowed In the agency bylaws while mamtalnlng
no fewer than seven active board members at all times, 6) submit monthly Fiscal
Status Reports Includrng VerifIcation of any and all IRS payments for the first three
months or until IRS debt IS fully paid off In order to receive monthly grant advances,
7) develop and submit an outreach plan by the end of the first quarter to Increase the
proportion of Santa Monica reSidents served, and 8) raise a level of cash match
V-9
($61,365 - General Program and $69,843 - Domestic Violence Program) to remain
commensurate with the projected proportion of Santa Monica reSidents to be served
WESTS IDE LEGAL SERVICES - DOMESTIC VIOLENCE PROGRAM
Recommended FY 1994-95 Fundmg $10,476 (General Fund)
Program DescriptIOn Provides legal assistance to victims of domestic violence
asslstmg wIth retention of necessary restraining and stay-away orders This represents
a three-month grant, continuation of funding is contmgent upon meeting specifiC
agency program requIrements as speCified above
Proqram ReqUirements Same as the General Program
V-l0
DISABILITIES SERVICES
ACCESSIBILITY PROJECTS
Recommended FY 1994-95 Funding $250,000 (CDBG Funds)
Proqram Description City-administered program to Improve access to public facilities
and pubhc nghts of access Funds WIll target Improvements to CIty Hall. the Mam
Library I Police Department, Clover Park and citywide curb cuts
CENTER FOR THE PARTIAllY SIGHTED
Recommended FY 1994-95 Fundmg $11,737 (General Fund)
Proqram Description PrOVides comprehensive low VISion services mcludmg optometric
serVices, psychological and peer counseling, Independent living Skills, case
management and mObIlity training
Proqram Requirements 1} CIty grant funds will target low-mcome Santa Monica
reSidents only, and 2) revise Program Plan to Include more detailed action steps to be
performed by the agency
COMPUTER ACCESS CENTER
Recommended FY 1994-95 Funding $25,615 (General Fund)
Proqram Description Provides a comprehensive model of learning opportunities
through computer technolcgy, technIcal assIstance and education
Proqram Requirements 1) Continue to Implement bilingual multi-cultural serVices, 2)
maintain level of servIces to Santa MonIca youth With dIsabIlitIes and their families at
55%, 3) Increase level of service to low-Income Santa Monica reSidents from 33% to
47%, and 4) submit Voter RegistratIOn Plan by August 1, 1994
SANTA MONICA AIDS PROJECT
Recommended FY 1994-95 Funding $90,486 (General Fund)
proqram Description Provides comprehensive case management, Information and
referral serVices, support services through other community-based agencies, a "buddy"
component and ongOIng support groups and a peer educatIon tramlng to Santa MOnica
High School students
V-ll
Proqram Requirements 1) FinalIze and submit fmdlngs of needs assessment with mId-
year Program Report, 21 provIde update on board development, actIvity plans and fund
raising plans with mid-year Program Report, 3) coordinate the peer education program
with the services offered through the SAMOHI Alliance, and 4) submIt all required
agency matenals venfYlng organizational Independence
WESTSIDE CENTER FOR INDEPENDENT LIVING (Well) - GENERAL PROGRAM
Recommended FY 1994-95 Funding $67,873 (General Fund)
Program Descnptlon Provides comprehensive information, referral and support
serVIces, mcludlng benefIts advocacy, case management. personal care assIstance and
peer counseling to Santa Monica residents with disabilIties
Program Requirements 1) Develop and submit an outreach and ImplementatIOn plan
with related time hnes to address IncreaSing the number of Santa Monica clients as
well as increasing agency's presence In the community by October 15, 1994, 2)
Include descnptlOn of services and equipment provided through emergency fund In
biannual Program Reports. and 3) revise Program Plan to Improve outcome Indicators
WESTSIDE CENTER FOR INDEPENDENT LIVING (WCIl) - HOME ACCESS PROGRAM
Recommended FY 1994-95 Funding $15,444 (CDBG Funds)
Proqram Descnptlon Provides 36 Santa Monica residents With disabilities With minor
acceSSibility Improvements and equipment
Proqram ReqUirements 1) ReVise report form to more clearly document services and
project completions, and 2) adhere to all fundmg requirements as speCified by the
Community Development Block Grant (CDBG) fund entitlement regulations
V-12
HOMELESS SERVICES
I
GENERAL PROGRAM REQUIREMENTS FOR ALL HOMELESS SERVICE PROVIDERS
l} Include the followmg In all Program Status Reports (requIred for Federal
reporting and funding)
. The number of undupl1cated homeless Individuals and families placed In
temporary and permanent housmg
. For all homeless individuals or families placed In temporary and
permanent housmg, the following rnformatlon must be provIded (all
numbers reported shall reflect an undupllcated count)
Number of homeless persons
Number of homeless families
Number of female-headed homeless families
Number of children (under 18 years)
Number of African Amencans
Number of ASian and PaCifiC Islanders
Number of Caucasians
Number of Latmos
Number of Native Americans
. The number of undupllcated homeless persons placed In temporary and
permanent employment
. The number of unduphcated homeless persons that secured government
benefits
. The number of undupllcated homeless persons placed In temporary or
emergency shelter (excluding placements In City-funded shelter
programs)
. The number of undupllcated homeless persons placed In permanent
hOUSing
. Include With mid-year and year-end Program Reports, a summary of the
Involvement of homeless or formerly homeless people In staff or
adVisory roles Further, summarize the speCific feedlJack and evaluation
received by homeless people about the program and detail any steps
taken to remedy problems
V-13
2) Participate In a City-sponsored pilot prOject to develop a tracking and follow-up
system to determine service utilizatIOn Within and among program servIces
offered to homeless people In Santa Monica and to determme outcomes of
those services prOVided
BUSINESS-GOVERNMENT COUNCIL TO END HOMELESS NESS
Not Recommended for Funding Organization IS not recommended for continued
fundmg In FY 1994-95 Over the past three years, the organizatIOn has been funded
to work With local governmentl busmess, and commumty leaders In Callforma on
Issues of homelessness and poverty ActiVities Included mOnltonng relevant
legislation, co-sponsonng a statewIde bill to continue the County's Emergency Cold
Weather Shelter Program, some lobbYing and an annual conference The agency has
had limited Impact and IS unable to demonstrate effective administrative and fiscal
Viability
CASE MANAGEMENT AND DRUG AND ALCOHOL TREATMENT (LINKED TO
SHEL TER/HOUSING)
Recommended FY 1994-95 Funding $244,386 (General Fund)
Proqram DeSCriptIOn A set-asIde IS recommended for planning and ImplementIng an
intensive case management program linked to shelter and hOUSing resources and to
Increase the number of detox beds available to Santa Monica homeless indiViduals
An IntenSive case management program targeting a total caseJoad of 300-350
homeless indiViduals at anyone time and a total of 500-600 annually Will be
Implemented In FY 1994-95 ThiS program WIll Include $100,000 to target case
management serVices to program partiCipants of the federally-funded Shelter Plus Care
program The City recently received an award of $4 2 million to prOVide rental
aSSIstance for permanent hOUSing to approximately 75-100 homeless indIViduals each
year over a 5-10 year period The remainIng funds ($144,386) are red1rected from
City-funded day center services to prOVide IntenSive case management servIces and
targeted houSing assistance to strengthen access to other CitYWide and regIOnal
housmg resources Services WIt{ target program partiCipants of the new emergency
homeless shelter, the newly funded Employment Program, the Santa Monica HOUSing
Authority's Family Self-SuffiCiency and SpeCial Homeless Section 8 program, and Will
proVide strengthened linkages to other homeless services In Santa Monica
Proposed funds would also be allocated to strengthen the delivery of drug and alcohol
treatment services for homeless Individuals Program partrclpa'nts receiving these
services Will also be targeted through the intensive case management program
Planmng and development will begin In the Summer and Fall of 1994 With full
ImplementatIOn by January 1995 Eligible organizatIons WIll Include current Clty-
funded organizatIOns and partners of the Shelter Plus Care grant application
Allocations will be determined by staff at the end of the plannIng and development
V-14
penod A tracking and monltonng system will be developed to assess the program's
achievement to be reported on regularly by grant recipients
CHRYSALIS - EMPLOYMENT FOR HOMELESS AND LOW-INCOME PEOPLE
Recommended FY 1994-95 Funding $145,000 (General Fund)
Proqram Descnptlon Provides supportive employment serVices, Including placement
In temporary and permanent Jobs, to approximately 120 unduphcated homeless and
very low Income mdlvlduals In Santa MOllica each year
Proqram Requirements 1) Provide General Program Requirements detailed abovel 2)
Increase the number of Santa Monica resIdents and number of persons with dIsabIlities
targeted for the program, 3) ensure links to the new homeless shelter, the Santa
MOnica Housmg Authority's Family Self-Sufficiency and Special Homeless Section 8
program, and other local service providers for comprehensive services to homeless and
very low Income Santa Monica residents, and 4l submit a report of results and action
ImplementatiOn per Input of focus groups by September 1994
CLARE FOUNDATION - SOBER INN
Recommended FY 1994-95 Fundmg $48,161 (General Fund)
$ 2,040 (Prop A Funds)
Proqram DeSCription $48,161 of the annual grant of $96,322 WIll be made available
for a six-month penod to phase out City fundmg support to the noon-time meal
programs provided at the Sober Inn At the end of thiS six-month penod, City staff will
seek to redIrect funding to Increase the alcohol and drug treatment services to
homeless mdlvlduals In need of recovery
Proqram ReqUirements 1) General Program ReqUirements detailed above, and 2)
continue planning and negotiation With City staff to develop additional detox beds by
January 1995
OCEAN PARK COMMUNITY CENTER (OPCC) - DROP IN CENTER
Recommended FY 1994-95 Funding $75,182 (General Fund)
$11,800 (Prop A Funds)
Proqram Descnptlon $75,182 will be made available for a Six-month penod to phase
out City fundmg of emergency day services provided at the Drop-In Center (I e ,
prOVIsion of groceries, clothing, mailing address, and other such serVices) The
organization will be Included In the planning and development phase for the Case
Management (linked to Shelter/housmg) program ($244,386) A portion of these funds
may be allocated to the organization at the end of the Six-month penod to target a
smaller number of homeless people for more IntenSive case management, employment
and hOUSing support services Fmal funding determmatlons will be made by CIty staff
V-15
Proqram Requirements 1) A portion of the initial 6 month funding award may be used
to target case management services to the new homeless shelter
OCEAN PARK COMMUNITY CENTER (OPCC) - DAYBREAK CENTER
Recommended FY 1994-95 Funding $119,720 (General Fund)
Proqram DeSCription Provides outreach, advocacy and day services to approximately
500 unduphcated homeless mentally III women In Santa Monica each year
Proqram Reqlllrements 1) General Program ReqUIrements detaIled above
OCEAN PARK COMMUNITY CENTER (OPCC) - DAYBREAK SHELTER
Recommended FY 1994-95 Funding $29,700 (General Fund)
Proqram DeSCription Provides a 15-bed tranSitIOnal houSing program for mentally-
disabled women
Program ReqUirements 1) General Program ReqUirements detailed above
OCEAN PARK COMMUNITY CENTER (OPCC) - FAITH MEALS PROGRAM
Recommended FY 1994-95 Fundmg $4,460 (General Fund)
Proqram DeSCription Four-month funding IS recommended to continued this evening
Indoor meals site The organizatIOn. In cooperation with the City, will assess the need
to continue this meals program at the end of the four-month period
Proqram ReqUirements 11 General Program ReqUirements detailed above
OCEAN PARK COMMUNITY CENTER (OPCC) - OUTREACH
Recommended FY 1994-95 Fundmg $35,000 (General Fund)
Proqram DeSCription Six-month funding of $35,000 IS recommended to continue an
intensive park outreach and case management pilot prOject This pilot prOject was
begun In May 1994 Working In close collaboration with the City, program staff Will
provide Increased services In targeted parks and other pubhc places to link homeless
Individuals with the new homeless shelter, other hOUSing, and social service resources
City and agency staff will evaluate the program's effectiveness by mid-year to
determme If funding Will contmue after thIs six-month pertod
Proqram ReqUirements 1) General Program ReqUirements detailed above
V-16
OCEAN PARK COMMUNITY CENTER (OPCC) - SOJOURN SHELTER
Recommended FY 1994-95 Funding $42,367 (General Fund)
proqram Description Provides 4-6 weeks of safe shelter for battered women and theIr
children, a 24-hour CriSIS hotline, a follow-up program for prevIous shelter resIdents,
and a communIty educatIon volunteer program
Proqram Requirements 1) General Program Requirements detailed above
OCEAN PARK COMMUNITY CENTER (OPCC) - TURNING POINT SHELTER
Recommended FY 1994-95 Funding $148,411 (General Fund}
proqram DeSCription ProVides a 35-bed shelter, food, clothing, transportation,
showers, advocacy, counseling and budget management to approximately 280
undupllcated homeless people tn Santa Monica each year A fundmg reduction of
$14,117, which proVided funding support for disability-related accommodatIOns, IS
recommended due to the program's relocation to a wheelchair-accessible faCIlity ThiS
funding reduction will be redirected to offset the operating costs of the new homeless
shelter, which Will be accessible
In FY 1994-95, the program Will expand the number of transitional shelter beds by 20
additIOnal beds With the completion of a new faCIlIty made pOSSible through a grant
from the Department of Housmg and Urban Development {HUDl and the City
Proqram ReqUirements 1} General Program ReqUirements detailed above. and 2} with
Program Reports, Include quarterly vacancy rate of the shelter and prOVide explanatIOn
If vaca ncy rate goes above 5 %
PATH
Not Recommended for Funding Two orgarllZatlons submItted fundmg applicatIOns for
the new employment program soliCited by the City's RFP Based on community and
staff reView, thiS organizatIon's proposal did not successfully compete for funding
ST JOSEPH CENTER - BREAD AND ROSES CAFE
Recommended FY 1994-95 Funding $18,919 (General Fundl
$ 6,780 (Prop A Funds)
Proqram DeSCriptIOn Program prOVides a restaurant and meals program to 120
homeless people In addition to prOVIding Job training and placement to serve
approximately 15 unduphcated homeless people In Santa Monica each year
V-17
Program Requirements 1) General Program ReqUirements detailed above, and 2) work
In collaboratlOn with Chrysalis to Increase 10b retentlon rate of program and report on
outcome with each City Program Report
ST. JOSEPH CENTER - HOMELESS DAY CENTER
Recommended FY 1994-95 Funding $2 L044 (General Fund)
Program Description $21,044 will be made available tor a Six-month penod to phase
out City funding support to emergency services provided at the Day Center The
organization will be Included In the plannrng and development phase for the Case
Management (lInked to Shelter/Housmg) program ($244,3861 A portion of these
funds may be allocated at the end of thiS four-month penod to target a smaller number
of homeless people for more intensive services
Proqram Requirements 1) A portion of the InitIal 6-month funding award may be used
to target case management servIces to the new homeless shelter, 2) General Program
ReqUirements detailed above, and 3) submit Voter Registration Plan by August 1,
1994
SALVATION ARMY - FAITH MEALS PROGRAM
Recommended FY 1994-95 Funding $1,330 (General Fund)
Proqram Descrrptlon Two-month funding of $1,330 IS recommended to continue the
Indoor evening meals program until the new homeless shelter opens The remaining
$6,652 budgeted for thiS program will be redirected to the homeless shelter FAITH
meals services Will be targeted to program participants of the homeless shelter
Program ReqUirements 1) General Program Requlfements detailed above
SALVATION ARMY - HOMELESS SHELTER
Recommended FY 1994-95 Funding $304,167 (General Fund!
$ 1,000 (Prop A Funds)
Program DeSCription Development of a shelter targetmg 75-100 homeless mdlvlduals
has begun, as directed by the City Council at the Apnl 26 and May 10, 1994,
meetmgs The Council requested that City staff determme the annual operating costs
of thiS shelter and options for redirecting funds to offset these operating costs FY
1994-95 recommended funding of $304,167 represents a ten-month operatmg budget
due to the shelter's start-up In September 1994 ThiS budget IS based on a $10 per
person per mght cost (Similar to other shelter operations) The annual operating cost
of thiS shelter Will be $365,000 In FY 1995-96
City staff Identified $121,052 for redirectIOn and $183,115 IS recommended as an
enhancement to the General Fund to fully fund the shelter operating costs In FY 1994-
V-18
95 An additional $51,713 wdl need to be Identified In FY 1995-96 to fund the full
12-month budget
Proqram ReqUirements 11 General Program ReqUirements detailed above, and 2)
continued planning and negotiation With City staff on program and faCility plans for
new shelter at 505 OlympIC
SALVATION ARMY - SHWASHLOCK PROGRAM
Recommended FY 1994-95 Funding $43,330 (General FundI
Proqram DeSCription Provides locker storage, laundry, and shower/rest room faCilities
to 100 homeless mdlvlduals at 505 Olympic Fundmg IS recommended at a reduced
level to consolidate program costs With the new homeless shelter to be co-located at
505 OlympIc The annualized grant will be $40,000 In FY 1995-96
Proqram ReqUirements 1) General Program ReqUirements detailed above
STEP UP ON SECOND - EMPLOYMENT PROGRAM
Recommended FY 1994-95 Funding $48,220 (General Fund)
$ 2,600 (Prop A Funds)
Proqram DeSCription Provides employment placement, food, showers, Job coaching,
clothing and structured actiVities to mentallY-III people (homeless and housed)
Proqram ReqUirements 1) General Program ReqUirements detailed above
STEP UP ON SECOND - FAITH MEALS PROGRAM
Recommended FY 1994-95 Funding $13,526 (General Fund)
Proqram DeSCription PrOVides lmkages to services and a sIte for the FAITH meals
program to serve for mentallY-III homeless persons
Proqram ReqUIrements 1} General Program ReqUirements detailed above
WESTSIDE FOOD BANK - FOOD DISTRIBUTION
Recommended FY 1994-95 Funding $71,353 (CDBG Funds)
$ 3,583 (General Fund)
Prowam DeSCription Collects and distributes food to SOCial service agencies for
redistribution to people who are homeless and hungry
Proqram ReqUirements II Continue provldmg CitYWide coordmatlOn, InformatIOn, and
schedules for all meal and food distribution actiVities including work With volunteers
V-19
Interested In assisting with such programs, and 2} adhere to all funding reqUirements
as specified by the Community Development Block Grant (CDBG) fund entitlement
regulations
WESTSlDE FOOD BANK - MEALS COORDINATION
Not recommended for funding A meals coordinator position was funded by the City
In FY 1993-94 to coordmate the prOVISion of an Indoor meals program citywide and
to expand the meals program to seven days per week Given the current Clty-fundmg
priOrities including the new shelter, thiS positIOn IS not recommended for contmued
fundmg
V-20
HOUSING AND NEIGHBORHOOD DEVELOPMENT
I
COMMUNITY CORPORATION OF SANTA MONICA
Recommended FY 1994-95 FundIng. $248,395 {General Fund)
$144,500 (RDA 18 Funds)
Proqram DescnptlOn' Provides affordable housing development and management
activitIes benefiting approximately 420 very low, low, and moderate income Santa
Monrca households each year Organization has been designated a Community
Housing Development Organization (CHDOl to receive City HOME funds
Program ReqUirements 1) SubmIt Quarterly finanCIal statements and quarterly
reconciliation of earnest money accounts to the CIty, and 2) assume property
management responsibilities for City-owned rental properties to reduce City's
administratIve grant
NEIGHBORHOOD RESOURCE AND DEVELOPMENT CORPORATION (NRDC)
Recommended FY 1994-gfJ Funding $327,668 (COBG Funds)
Proqram Oescnptlon Provides a housing rehabilitation grant program provIding small
grants for minor repairs to approximately 79 eligible low Income households In the PICO
Neighborhood each year, up to 10% of the units assisted may be located CitYWide
Program Requirements 1) AdmlnlstratlOn staff and overhead costs limited to 15% of
total grant, 2) adhere to all funding reqUirements as speCified bv the Community
Development Block Grant <CDBGl fund entItlement regulatIons, 31 ensure that two of
the four moderate rehabilitatIon projects will require a 50c/o matching cash commitment
by the owner, 4) submit Voter Registration Plan by August 1, 1994, and 5) notify the
City of any bUilding 50 years or older pnor to the repair or rehabilitatIOn of the
structure
NEIGHBORHOOD SUPPORT CENTER
Recommended FY 1994-9~ Funding $278,326 (General Fund)
Proqram DeSCription PrOVides organizing and technical assistance support to five
Santa Monica neighborhood aSSOCiations to contmue and expand membership,
establish new block clubs and neighborhood watch groups and to support pubhc safety
and emergency preparedness actiVIties
V-21
Proqram RequIrements 1) ProvIde a status report with mId-year Program Report on
agency's actIVities based on the 1992 MId-PoInt Review and proposed reorganization
actiVItIes to be Implemented with planned redIrection of staff resources, and 2)
resubmIt Program Plan to reflect Improved measurable program outcomes
PICQ NEIGHBORHOOD HOUSING TRUST FUND
Recommended FY 1994-95 Fundmg. $351,911 (CDBG Funds)
Proqram Description CIty-administered loan program designed to preserve eXistIng
rental housmg Units through aCQUISItIon and rehabIlitatIon and to develop new
affordable housmg Units Applicants for the PNHTF must submit a PNHTF Deferred
Loan ApplIcatIon In accordance With PNHTF GUIdelines to the Resource Management
Department
Proqram RequIrements 1) Ensure that applications for projects located In the PICO
Neighborhood are reVIewed by PICO Neighborhood ASSOCiatIon (PNA) before funding
commItments are made
PUBLIC WORKS ASSESSMENT ASSISTANCE (PWAA) PROGRAM
Recommended FY 1994-95 Funding $10,563 (CDBG Funds)
Proqram DescrrptlOn City-admInistered program that prOVides public works
assessment assIstance to elIgIble low-income and moderate-Income Santa MonIca
reSIdents
VIRGINIA AVENUE PARK IMPROVEMENTS
Recommended FY 1994-95 Fundmg $217,000 (CDBG Funds)
Proqram Descnptlon CIty-administered project that seeks to Improve the community
center and other park amenItIes at VIrginia Avenue Park and PIca Cloverfleld sIte to
support greater access by neIghborhood reSidents
V-22
SENIOR SERVICES
I
SENIOR HEALTH AND PEER COUNSELING - HEALTH CARE
Recommended FY 1994-95 Funding $77,431 (General Fund)
Program DescriptIOn Provides preventive health care serVices, including health
screening, health education, and peer counselmg
Proqram ReqUirements 1) Maintain level of services to low-Income and minority Santa
Momca reSIdents
SENIOR HEALTH AND PEER COUNSELING - DAILY MONEY MANAGEMENT
Recommended FY 1994-95 Funding $39,088 (General Fund)
Program Description Provides bill paymg aSSistance, representative payee serVices,
legal assistance with preparing SImple Wills and power of attorney health forms,
assistance with preparation and follow up of medical Insurance forms, and education
regarding budgetmg, banking and other finanCial concerns
Proqram ReqUIrements 1) Develop and submit plan at the end of the first quarter to
address Increased service to minority clients
WESTSIDE INTERFAITH COUNCIL (WIG) - MEALS ON WHEelS
Recommended FY 1994-95 Funding $22,891 (General Fund)
$50,809 (Los Angeles County AAA Grant)
$10,488 (U SO A}
Proqram DeSCriptIOn PrOVides weekly home-delivered frozen meals for seven days or
dally home-delivered hot and cold meals Funding of this program has been enhanced
by $61,297 through a grant {$50,809l from the Los Angeles County Area Agency on
Aging (AAAI and a grant ($10,488) from the UnIted States Department of Agriculture
(U S 0 A) These grants, formerly administered and Implemented by the City, will be
consolidated With the WIC - Meals on Wheels Program
Proqram ReqUirements 1) Submit City Program and Budget Reports and County
Statistical Reports In a timely manner, and 2) prOVide a report WIth mId-year Program
Report on success of mtegrated meals delivery program Includmg c1tent/s meal options
V-23
WISE SENIOR SERVICES - CASE MANAGEMENT PROGRAM
Recommended FY 1994-95 Fundmg
$173,277 <General FundI
Program Description Provides comprehensive case management and mformatlon and
referral assIstance In obtaIning In-home and housekeeping assIstance from other local
agencies
Pro!='jram Requnements 1) Provide a report wIth mid-year Program Report on success
of County AAA collaborative agency activities with an emphasIs on m-home service
provIsion, 2} continue to seek outside funding sources to sustain 1993-94 service
levels to Santa MOnica seniors In future years, and 3) maintain emphasIs on servmg
low-mcome minority Santa Monica seniors
WISE SENIOR SERVICES - CARE CENTER
Recommended FY 1994-95 Funding $33.185 (General Fund)
Prowam DescnptlOn PrOVIdes day care serVices, including comprehensive
assessments and indiVidual care plans
Proqram ReqUirements 1) PrOVide CIty staff with written updates on site locatIOn
actiVities, 2) maintain level of services to lOW-income seniors, 3) Increase level of
services to minority Santa Monica seniors, and 4) restrict fees generated from
partiCipants of thIS program to the Care Center or Olive Stone Center
WISE -IN-HOME SERVICES/EDUCATION AND RESOURCE CENTER
Not recommended for fundmg Due to the SIgnifIcant fundmg cuts from the L.A
County Area Agency on Aging, WISE Senior Services restructured their services In
collaboration With other area senior service prOViders The WISE In-Home Services
program prOVides personal care and housekeeping servIces to semors on a short-term
baSIS ClIents who have receIved these services from WISE Will be transltloned on to
the County IHSS program which Will pay for lOW-Income client services Tf)e
information and referral services prOVided through the Education and Resource Center
Will contJnue to be offered by WISE through the Case Management program The full
range of educational presentations Will not continue at the FY 1993-94 levels
WISE SENIOR SERVICES - OLIVE STONE CENTER
Recommended FY 1994-95 Funding $75,721 (General Fund)
Proqram DeSCription PrOVides day care serVices, including comprehenSive
assessments and indiVidual care plans to Santa MOnica seniors who are cognltlvely
Impaired and/or SOCially Isolated
V-24
Proqram ReqUirements 1) Provide City staff with wntten updates on site location
activities, 2) maintain level of services to lOW-Income and mmonty particIpants as
commensurate to level of Santa MonIca funding, and 3) restnct fees generated from
particIpants of thiS program to the Olive Stone Center of Care Center
WISE SENIOR SERVICES - PARATRANSIT
Recommended FY 1994-95 Funding $463,773 (prop A Funds}
Proqram DeSCriptIon ProvIdes door-ta-door transportatIon to Santa MOnica senIors and
non-senior adults with disabilities each year Organization sub-contracts with DAVE
Transportation while maintaining the adminIstrative and fiscal overSight role
Proqram ReqUIrements 1) PrOVide City staff With copies of notifications to
participants regarding changes In service delivery, 2) notify City staff m writing of any
SIgnificant concerns andior participant Issues; 3) prOVide analYSIS of Impact of ASI (Los
Angeles County's ADA Paratranslt Program) once It IS In place In Santa MOnica, 4)
retain up to $1,000 for special services determined on a case-by-case baSIS, and 5)
Implement frfty-cent nde fee
PARATRANSIT SET-ASIDE
Recommended FY 1994-95 Fundmg $10,000 (Prop A Funds)
Proqram Description City-administered fund to use for contmgency fund depending
on level of user fees collected by WISE Senior Services
f ';hsd"sr'B'e',cdprgm,.proreqa
V-25
ATTACHMENT VI
Proposed Community Development Block Grant
(CDBG) Statement of Objectives and Projected Use
of Funds for FY 1994-95
Attachment VI
CITY OF SANTA MONICA
PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
STATEMENT OF OBJECTIVES AND
PROJECTED USE OF FUNDS FOR FY1994-95
The following descnbes the planned use of CDBG entItlement funds for FIscal Year
1994-95 Of these expenditures, '00% IS being used for activities which meet the
national objective of prlmanly benefiting low- and moderate-Income persons
COMMUNITY DEVELOPMENT OBJECTIVES FOR FY 1994-95
. To maintain and Improve affordable housing opportunities for low- and
moderate-Income persons,
. To stabilize and enhance low- and moderate-Income neighborhoods through
neighborhood revitalization and other community development effortsl and
· To prOVide essentIal community services to reSidents most In need of these
services
II CDBG ACTIVITIES FOR FY 1994-95, THEIR LOCATION AND ESTIMATED COST
CDBG actiVities for FY 1994-95 are diVided Into SIX categories The following
IS a list of the categones and the estimated cost for each category
Public Service Projects
AcquIsition and Rehabilitation
Housing RehabIlitatIOn
AcceSSibility Projects
Public Facilities Improvement Projects
Program AdminIstration
Total CDBG Entitlement
$233,125
351,911
327,668
265,444
227,563
148,453
$1,554,164
SpeCifiC projects recommended for funding are listed below by category
VI-'
Public Service Projects
$ 102,412 LIEU-CAP
Program office IS located at 1552 18th Street, Santa Monica, CA
90404, Organization proVides social serVice delivery and advocacy
services to low Income Santa Monica reSidents, pnmarlly In the PIca
Neighborhood, including Job development, consumer welfare and
housing advocacy, CriSIS Interventlonl information and referral
services and emergency food distribution
$ 59/360 VENICE FAMILY CLINIC
Program services are offered at 604 Rose Ave, Venlcel CA 90291
Organization proVides essential health care services to low- and very
low-income persons In Santa Monica
$ 71,353 WESTSIDE FOOD BANK
Administrative office IS located at P.O Box 1565, Santa MOnica,
CA 90406 and the warehouse IS located at 604 Colorado Avenue,
Santa Monica, CA 90401 Organization collects and distributes
food to social service agencies for redlstnbutlon to the people who
are homeless and hungry In Santa Monica
AcqUISitIon and Rehabilitation
$351/911 PIca NEIGHBORHOOD HOUSING TRUST FUND
Funds are reserved for acquIsition and rehabIlitation of affordable
housmg Units for low- to moderate-Income households Funds are
limited for use In the PIca Neighborhood (Census Tracts 7017 02,
701801,701802)
Housing Rehabilitation
$327,668 PICO NEIGHBORHOOD RESIDENTIAL REHABILITATION PROGRAM
ThiS program IS administered by the Neighborhood Resource and
Development Corporation (NRDe) located at 2140 Colorado
Avenue, Santa Monica, CA 90404 Program offers small SubSidies
for rehabilitation of rental units occupied by iow- and moderate-
Income households (total cost not to exceed $3,000 per unit)
Ninety percent (90%) of the units assisted are limned to units
located With the PICO Neighborhood (Census Tracts 7017 02,
7018 01, 7018 02) and 10% of the units assisted may be located
Crtywlde
VI-2
Accessibility Projects
$ 15,444 RESIDENTIAL ACCESSIBILITY PROJECT
This program IS admInistered by the Westslde Center for
Independent LIving (WCIL) located at 12901 Venice Boulevard,
Vemcel CA 90066 Program provIdes free In-home evaluation and
installatIon of safety equipment {grab barsl hand-held shower
headsl tOilet seat flserSI smoke alarms, etc ) for low- and moderate-
Income Santa MOnica resIdents with disabilities
$250,000 CITY ACCESSIBILITY PROJECTS
ThiS program seeks to remove sIgnificant architectural bamers
prohibiting the mobility of persons with disabIlities Including
Improvements to public facilities and curb cuts (Citywide)
Public FaCilities Improvement PrOfects
$ 10,563 PUBLIC WORKS ASSESSMENT ASSISTANCE
ASSistance to lOW-income residents for public works Improvement
fees assessed by the City ThiS program IS adminIstered through the
City's Human Services DIVIsion at 1685 Main Street, Santa Monica,
CA 90401 ASSistance IS provide to lOW-Income residents
Citywide
$217,000 VIRGINIA AVENUE PARK IMPROVEMENT
Capital Improvements to the park and facilities located at 2200
Virginia Ave, Santa Monica {PICO Neighborhood l
Program Administration
$148,453 PROGRAM ADMINISTRATION - General admJn~stratlon of the overall
CDBG Program
III PROPOSED AMOUNT OF FUNDS TO BENEFIT lOW/MODERATE INCOME
PERSONS
100% of the activities proposed for the 1994-95 CDBG Program WIll primarily
benefIt low- and moderate-income persons Project funding for thiS purpose
totals $1,405,711
SL hsd\share'lcdbg-hud\psocdo sl
VI-3
ATTACHMENT VII
Community Review Period - Public Input
MEMORANDUM
Housinq and Redevelopment Division
RESOURCE MANAGEMENT DEPARTMENT
CITY OF SANTA MONICA
DATE: June 22, 1994
TO: Human Services Division
FROM: Housing & Redevelopment Division Staff
SUBJECT: Housing Commisslon Recommendation
Regarding Proposed Community Development Plan
At the June 16, 1994 Housing Commission meeting, the Commission
considered the following proposed changes to the Community
Development Plan:
1) Pico Neighborhood Housing Trust Fund (PNHFT): elimlnating
the geographic restriction that currently limlts these funds
to projects located in the Pico Neighborhood; and
2) Neighborhood Resource and Development Corporation (NRDC):
1) increasing the maximum per unlt subsidy to $3000 from the
eXlstlng $2000 limit; and 2) permitting up to 10% of
NRDC's serVlces to be provided Citywide.
After hearlng public comment, the Commission approved the
following recommendations to city Council:
1) that the Council not take action on the proposed change to
the PNHTF until additional public input, reflecting the
community as a whole, can be gathered; and
2) that the Council approve the proposed changes to the NRDC
program, specifically, increasing the maXlmum per unlt
sUbSldy to $3000 from $2000, and permitting up to 10% of
NRDC's serVlces to be provided CitYWlde.
The comments we submitted to you on June 17 for incorporation
into the proposed 1994-95 Community Development Plan reflect the
recommendatlons made by the Housing Commlsslon.
VII -1
ID
a.r:holJc Ch~R1L1ES
GU-\DALUPE U 'YIACKER
DIRECiOR CE:"ITE, ~OR -\DUL T SEqViCES
R,Cf-'ARD CADENA
PROGRA'-1 DIREGOR
CARDINAL ROGER MAHO"lY
ARCHBISHOP OF LOS ANGELES
REVEREND MONSIGNOR R DAVID COUSINEAU, lCSW
EXECUTIVE DIRECTOR
June 20. 1994
Julie Rusk
CIty of Santa MOnIca
Commuruty and NeIghborhood SefV1ces Division #212
POBox: 2200
Santa Maruca. CA 90407-3380
Dear Ms Rusk
For the past 17 years we have been provIding quahty youth employment servIces to the City of
Santa Maruca We have spent great time and effort to collaborate and bnng forward the changes
requested by the City of Santa MOnIca In Its new Youth and Fanuly Development Request for
Proposal for FY 1994-95
We have concerns regardmg the reV1ew and the process the cnteria used to rank each proposal,
and the fact that some specIfic proVIders were asked to rewnte sectIons of the proposal whIle
others were not, and the potentIal effect the proposed program WlIl have on the youth of Santa
Yfomca
As servIce provIders for the past se....eral years workIng In pannershtp with the City of Santa
Maruca, we have worked extensively WIth at-nsk youth, proVldmg mdlVldualrzed long-term
tramIng and employment servtces Unfortunately. our mput was not requested m fonnulatmg the
newly deSigned Youth and Fanuly Development Program Plan
I am also mcludmg the letter dated June 3, addressed to Betty MaCIas, to mclude as pan of our
commumty comments regardmg the recommendatIons for FY 1994-95
If! can be of any funher assIstance do not heSItate to contact me at (310) 829-5451 or (213)
251-3570 Thank you
Smcerely,
~ :(~v-)
RIchard Cadena
DIrector, EducatIon and Trammg Department
(~/
v-~~
EDL(,.l\'lQ;\i AND -:-RAI:--JING DEP,A"RTME!\,;T
ViEMBE:1.. ACE"lC't' c~c.,;;-.lmD w:>..y
:4GG WEST NI;\IT., STREET' LOS ANGELES, CA 90015
(213\ 23 i -3570 . FA)((2H} 380-4603
VII-2
....CGEDiTED. COUI\.CIL ON ^CC~EDITATIOt-.;
([)
ar:holJc Ch~Rlt:1ES
CliADALUPE L.' ,V\ACK:~
DIRECOR, CENTE~ FOR ADl.:L T SERVICES
RiCHARD CADENA
P~OG~AM DIRECTOR
CARDINAL ROGER ,"v1AHONY
ARCHBISHOP Of LOS ANGELES
REVEREND MONSIGNOR R DAVID COUSINEAU. LCSW
EXECUTIVE DIRECTOR
June 3. 1994
Betty Macias
City of Santa Monica
Commuruty and Neighborhood Services DiVIsion #212
POBox 2200
Santa Moruca, CA 90407-3380
Dear Ms :\-faclas
In response to your request made yesterday, I am subIDlttmg to you a proposed budget for the
"phase out" of our current Youth Employment and Trammg Program whIch has been supported
by the City of Santa Maruca for the past seventeen years
In each of these years, we have exceeded our mutuaIly-agreed-to-comract goals, successfully
provIdmg WOI kSlte mternshlp trammg, mdIVIdualIzed counselIng and Job placement to over 5,000
pnmanly 14-to-15-year old Santa Maruca youths The maJonty of these predommantly Latmo
and Af'ncan-..;rnencan low-mcome, at-nsk youths have subsequently attamed long term
employment or entered college
The youths and theIr farruhes as well as Santa Maruca employers and, m partIcular, non-profit
agencies such as the School Dlstnct, have come to depend on the programs we admlruster The
demand for the sef\l1ces we proVIde to the commuruty has been growmg over the years, especIally
Since the onset of the receSSIOn m 1990 Sadly, we find econOmIC condItIOns not much Improved
In 1994, and mterest 10 our programs IS at record levels For thIs year's summer program, we
committed IO provIdmg 90 youths WIth much needed Job opportumtIes Currently, we have over
120 applicants for these programs, but we only have fundmg from the county for 60 youths
Momes allocated by the City of Santa Maruca to commuruty based orgaruzatlons like CatholIc
ChantIes provide cntlcal program support for youth trammg as well as contnbutlng to our overall
Santa Moruca program operatlOns WIthout fundmg from the CIty grant, tlurry youths would lose
theIr opportunIty to work this year, many Wlll turn their attentIon to less productIve actIvltles
EDLCAT!Q"J AND TRAINING DEPARTMENT
MEMBER AGENCY 0" 'uNITt.D WAY
1400 WESi r-m'..!TH STREET · LOS ANGELES. CA. 90015
(213) 2.51-]570 · .AX (2.131180-4603
ACCREDITED - COL;NClL QN ACCREDITATION
VII - 3
Our eyO Youth employment and Trairung Program has leveraged the City of Santa Momca's
grant awards to successfully obtatn from the County of Los Angeles Job Trauung and pannershlP
Act (J T P A ) Program fundmg at mcreasing levels to provide job trairung and basic skIlls
remedIation targetmg 14 to 21 years old youth in our Summer Youth Employment and TrainIng
Program as well as our Title II-C year-round programs
However, County resources alone cannot suppon the contmued full employment of our Santa
Monica staff. wluch COnsIsts of a full tlme caseworker, an adrrurustratIve aSSIstant and a pan-tIme
director With our current county fundmg. we can only support a caseworker from the ITP A
program and only untIl the end of 1994 To close out the City program, we would need money to
pay an adInlrustratIve assistant to support the caseworker, as well as the caseworker's time
devoted to the city program, and to pay for the unfunded stIpends of the other 30 youths
We could effectIvely place the 30 youths by the end of December and the cost would be
1 Caseworker - $2,600/mo x 50% x 20% (frInge benefits) x 6 mos =
$ 9,360
2 AdmInIstratIve ASSIstant - $I,500/mo x 70% x 20% (frmge benefits) x 6 mos = S 7,560
3 WorksIte Internsrup Stipends-
$4 25/hr x 100hrs x 12% (funge benefits) x 30 youths =
$14,280
4 Rent - $225/mo x 6 mos x 60% =
Subtotal
$ 810
$32,010
$ 4,722
$36.732
5 AdrrurustratIve Overhead Support @ 1475%
TOTAL
We need sIx-months to "phase out" our CIty program at a level offundmg of $36,732 It would
be very difficult to wmd our City of Santa Moruca program down wlthm three months In a way
whIch honors our current COmmItments to our partiCIpants and wluch allows our program to
effectIvely readjust to a situatIon of decreased funding and staffing Of course, tlus IS merely the
financIal cost of ending the program, it does not take mto account the Incalculable, undoubtedly
much larger SOCIal unpact FarrlllIes and community organizations who have come to depend on
the program \\1111 be tom apart The program that gave families stabIlIty and financial assIstance.
that gave youths hope and opporturuty, wIll be no more Where WIll they turn to now"
Sincerely,
0'&U (~
Rtchard Cadena
DIrector, Education and Tralrung Dept
cc Lupe Macker
Julte Johnson
VIl-4
NEW START
I1.U ~ [dunUt '\ I"I"IU-c.
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FA! 31H195
\'ew Start
POJ
June 18. 1994
Cliy 3F SANT~ MONtCA
~uman Servlces D1Y1S10n
Ms, JJlle Ru~kl AC:fng ~anager
MS JU\1e JOn~son, Sr. ~dm. Analy~t
1685 Haln St., p,O. tiox ~'UC
Sarlta Monf,a, CA 904C/-1200
RE; Your lette~ dated Marc~ 23, 1994, our
meetlnlJ un Jum~ ~JI 19'94. and Gur pnone
~unv~ridt1ons on June 16, [QQ4.
tear Ms. Rusk and ~s. Johnson:
I was delighted to meet wfth you on June 13. 199~ t03et~er w1tn our
Current board chdlr. Dr. Edward Ore~fus. dnd our Vlce.Chatr of clinlcal
,c:rvlces. Ms. Jenn! CUiW. to respona to a numoer of j'Cl.r cOl1cerons which
were ilem1Led in your letter datpd ~arcn lj, L394. Wlth tr81r extenSlve
I::};p~rltmce WI th the psycl1o~a91cal ccnmunlty and SChool dlstl"lCt 1n the
~ity of S~nta Monfca.ana with my 16 years of non-proflt c!1nlca1 and
rna:ni1~t;Il"ent LJdc;kground. I am coni'i1ent that NEW ~IART can del her incompar-
able ~~rvrces to the p~ople of )anta Mcn1ca,
As YOu may Know. NEW START nas gone through ~any painful changes 1"
t/"e last ~cvcl'al lIlonths resu'tlng In dr4me.tlc restr'Jc.tur 11.\( of i~!> c.lln~-
cal st~ff and board compo51t1on an~ ass19rm~n:$. As :onstr~ct;ve as ~~ese
changes r.1gn! be. the organlZa!Ton was destab~l~zed by the abrupt and 1"-
aoor~priate departure of its fl~ancial controller Mr. !~ar,. H'~ unexpected
d~~4rtur~ dnd remova1 of vital ac~o~nt1ng sistems and do:~ments left the
d9@~LY scrambling to replace his long-s~andln9 expe~tlse ana flscal manage-
n\!nt vf tht: n ~H3-94 Coronunlty Deve1Qpment Program. TD Oeal ..':h ttns
cri51s the board, com;3510ned ana patd one of 1t5 members, Hr. Bruc;e Eilr.er.
to man~ge ana retonstruc~ the agencY.5 aCCJurtlng $jsteT. Althou~h Mr.
-ra1 ~ad ~1scaliJ manaJ~d HfW START'S CJmmu~ity De(@lopment ~rvgrd~ tJr
"ea-Iy 10 years, Mr.E:llner was less fdlllillar '"dth He sDet:ifh. requiroements
vf :~e C1ty contr4ct. In that ccntextt ~r"El1ner set up a recognized a,coun-
t~nq system known as QJic~-eocks and trained '11S replace~ent. Ms Susan
rang. to operdte that accounting syste~" ine ~oard an~ Ms, Fong naa no
c'u~ t1at thiS ~ccoun:11q 5jstem did not meet the C1:] aUditor's minlm~~
requlrem@nts for a general le~ser ~~~:em, ~esplte th~ tact that OU1Ck~
50~KS can prov1ae ccmpa~~~le data. Be t~lS as 1t maYt e1ery effort was
mad@ :0 provl~e a responS1Dle aCCQUntlng system 1" the wake ot Mr, ra~'s
departure to proper~y ~a~age tne Commun1t, Development P~~gram.
Dver the last 2 yeArs. the board had honest dlffere~ces in t~e:r vtew
of how NEW START should tle iTlanagt!o;;. Bec.ause a number ur IJlJdrd IrE:w~en
bel-eyed that monies c~uld be saved by dlrect. ~ar.cs-on ~card ma~agement of
the agency, ana ~he direct savi~qs o~ an ex~~t1ve salary ~ou'd be spent In
auU.t'ona1 progr4ms to t~e conrnun1ty, the agency operated ~1thout an e~ec-
utfve dfrector for some tlme" Wher yo~r deo3rtment notlfJed NEW START
that they were net In compl1ance wlth tne orOV1Slans of :h~ City contract
b, not employ1ng and e~!cutive director. every ~ffort wa~ m3d~ ~n October
1993 Lo sel~~L and hIre ~n 3poroprldte executlve director. Because the
board s~fl1 believec tha: t1ey coul~ st111 or~v'de effect1ve ~ands-cn
management. tnej selected a1 e~ec~t've WIth Drlmary fur,drals1ng ~Kills
r'a.~her than ::.r..ror1!;j 1.1 1II'('d.l nllirld9ftle8t. !L ~e~dJUe eVldent qu~:.kly that till:3
VI.L-S
NEW STAll
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~-t;.]f ! IC.;(."I-
HI 31H195
'>ie1l' Start
POl
CITY OF SANTA MONICA
M~ _ Jul lIP Rus~
MS. JulIe John,on
June 18 I 1994
Past: Z
r,c~niO.'O was IiOt meetlng the needs of the clin1r:al r.tllff dUU the board.
After the execut've's departure 1n March~ the Soard. under the direct10n
of Alex paen,- assigned Ms. Jenn1 Quan, the former board Chalr. to serve
1n the capacity of the interim execut1ve director. Her mlSS10n was to
m~ke ~ thorough assessment of the agency's internal needs and to help
make decis,ve f!commendations--wfth the assistance of a spec1al management
consultant--regard,n9 restructuring the or9anizatl~nt while the board
weiyhed out and debated 1tS optlcns. Its two main optlons were to (d)
select and hire a qual1f1ed eXecutlve d1~ectcr. or (b) merge N[W START
~ith another non~profit organlzatlon. e.g.t Family Serv1ce of Santa MonlCQ.
The board pursued both tnese optlons v1gorously, and finally ~uncluded
that NEW START snould select a new. tull-tfme executlve dlrector who woul~
be commfs,oned WIt" the full-tin:e executIVe. adlfin1stratfve. and d inic;,d
manag~l'Il~nr respcM1tl1 r t ttes, This process was completed lInrl the nelOl rul1-
tlme executive cirector began his employment June,13, 1994.
W1th regarc to your letter cated March Z3. 1994 itemizing a number of
concerns and actton steps. p'ed~~ be ~d~1sed of the folJowlng;
1. The Contro1 Enyironmert.---o assure full and metl10dlCal imp1elllen-
utlon ot J-Y 1993-94 and I"Y 1994-95 and d11 pr"ovisions of the Cc;;mmun1-: i,:,'
Development grant +unds contract. a new qual1f1ed ana full-tIme executiv~
dH'ec:tor was h1red on Jun@ 13) 1994. Hls responstl:l1l1tj 1nclude~ 111111~J:dite
and direct management of accounting. admlnlstratlVe:, and ::11n1cal system::.
to dssure ful1 co~p1ianc:e wlth al! n~w ~TART contrac~s and dellverJ ur
clinical services.
2. The Account1ng $ystem.--As noted above, Slnce the decarture of
tiE~ ~T~RT':S controlle'r "1r. Tr<2n, MI. Br'ul;C Ellner il1shlled t~c "QU1Ci<.-
ooo"S" accountl'lg system,now lmplernented by ~s. Susan Pong our current
boo~keeper/controll~r. Oesplte the system's l1m~~a:1ons, she ma'ntQlns
~ c~sh receipt Journal and double entry procecure. Consisent with Ms.
Julie Johnson's recommendat,on we have purchased a General LeCj8r ac:coun-
*~n~ system Wh1Ch wIll be fully lmplemented er. Ju7y-r. 1994. r;or t~
rh1s changeover, however. aCtount1ng data 15 belng maintained on QII dccrual
basist and records are being kept on all Issets and l1abi1it1es
J. Th~ Cont~ol Pro~edLres.-.(a) Cash dlsbursem!~ts are now approved
by the exec'u't'.;ve lf1rector and then boon~t:efJer prepar-e' chec:k~ whi(;h ~rC
trlen milled bv an adm1nstrattve assistant. Check. copies are no...., pllol.~-
copled and stapled to all pa1d Invofces,(tr1pl1cate cop1es hdV~ bee~
ordered}. (b) Sank reconcti1dt1oDS are being perfor,lIl!!u lIIunt~ly. (e:)
Pilyroll expense 'al1'ocati0f1S ar! :0 be logged by ell'lployeestoilJdlcClte the
5~ecific times working on th~ C1tyts contract, and personnel f1les do
ccntaln now C:UI"r"liInt pay rates and immlgration data.. (d) Ind,i,reet expense
allocatlQns wtll be 1ncluded 1n the employee's work log to accurately
calCulate ;ndlrect @xpense percentages assac1ated W1th ~ork on the City
contract, !e) A5sets anc l'abll1t1es ar@ now beln~ listed on all pruperty
and equ'pmen~ to document flxed ass@ts and deprec1at1on. (ti ?a~ables
are currently being recorded WhlCh ldentif1es outstanding 11abilities.
(g) 1!1,~ependen,~ Audit 'lias p!rformed oy the firm of Gilbert Vasquez & Co,
for the 'yea.r ending June 30, 1993. 11115 aud~t presented fa1rly the f1nan-
c1al posit1on of Santa Mon;ca Bay Area Drug Abuse CounCil, !nc as ot June
10. 1993 for the year ended 1n conform1ty with generally accepted account-
1ng pr1ncip1es.
VII-6
t,,! :.. ~.""IIM'" 4"" N.I..
....uft I.....
"'alUIII. 'l-ttPm.....
l...Lil~.,'l..'...kul
r~lll ',211~l'
F.t::: 3UH95
~e" Start
P02
CITY OF SANTA MONICA
Ms. JLllic R.uSk
H~. Jyl1e John~an
.1une 10 t 1994
P(I gf' 1
Cons1~tcnt 'W'th tne ~ul1 llUpl~ntdLio" uf lh~ dlJ(Jv~-mtnLI()nl!cll..urlLru1
groceduresl ~~. ~usan Fans has prepared and submlttea to you NEW ~.A~T'~
,1~cal Fo11c~e~ an~ Int@rnal Con:rot Procedures M;. Fang nas 1natc3ted
to me that she has found her meetl~9s Wlth MS. JOnn~~n mo~t cons~ructlve
ard lookS forlllard to working w1tn your tea.lJl to add. delete. revl::.t!. mollify.
or ~tnerWlse 1ncorporate any SU9ge~t10ns you mlgnt ctee~ appropr1a~e.
NEW START has a distingu1shed history of more than ZC years of ded1-
t.atltrJ c1.n(j UlllrlLerru.ptttu ~e,.yice to the community of Sanb Mon1.:a rounded
by ~arJor;e Braude) ~.D.t as Say Area Counc11 on Dru= Abuse, wfth th~
focJsed miSSlon of dea11ng ~1t~ ~angerou~ly r151ng Liu@ uf ~ru~ abuse 1n
our communlty. NEW STAHT was and stIll remains the on1y nor.-profit, :ommu-
nlty-based agency l~ Santa Monica soley speC1a1ized-ana devoted La ~r~vi-
ding outpatient substance abuse counsellng. Although other agencies mlght
Qffer substance ahuse counselln91 t~e'r ?urpose and ~rograms are not spec-
lfic51 Iy oriented toward deallng Wlt~ the multiple a~d comple~ i~~ue~
r'ehted to outpatlent drug abuse treatment ~nd commutl1ty educat10n.
~ith a 10 yea'" hlstor}' of serVH;e to tl-te CHy of Santll ~Ion;ce. Corrmunity
Development Progranl ano directllH] 40-50% uf NEW STAH'S progrcm' And r*eSOUI"-
tes toward meeting the City's needs wittnn the SChool Distr1ct and elsewher~,
your recommendatIon to de.fund NEW SIAKr ~1thout sufficient not"C! and pre-
pa~lt'on wo~ld nave a catastrophlC effect on our o~gan1zat1on.
~s was mentIoned in our meetlng by Or. Orey~us and Ms. Quan on June
13, 1994, NEW SiART 1s current'y In tile stronges-: possible cosition with iJ
not;vated and commItted board ot dl~@ctors and qual ffle~ executfve dr'~tor
to jeliver ouhtandl1'\9 substiince a::t,;~Q cour.sel~ng ser....Ices to the ~onullulllly
of Santa MCPllca. However NEw HART ml ght r.av@ dr1 rtej HI U'e ~dst. the
oge~cy lS now back on course ~o meet ar.d exceea a11 your ~xpectd:fon5 for
fls:al management and cl1nlcal serV1ces. A1though ~hes@ cran~fS ~lgrlt see~
tlel,yed arc even rrustratlngt tiley, nevl:!rthwie5~t havt: ueen l1l(l:d~. We
asi\ for your forebearanc:e and support 11'l contlnuing NEW START'S 'FY
1994-95 Community ~eveloprr.ent Fundi1g. we would be ple~sed to nave your
cte pa rt:nent mon HOT" aCId eva I Ua te our new Genera 1 Ledger aCl;c",n t illY sys tl'!l'l
after ful1 lmp~entat'on on July 1. 1994.
NEW START requires more tl~e to acc~.odate your recommendatton to
withdraw F'f 1994-95 Corrmurity Oevet lJpment Fund1 ng than the 2 mont,s you
have pro~csed. Altern~tlve reve~ue streaffiS mus~ be deve'op~~ lo at;~modate
an 3brupt change In agency fund\ng. ~e ask you. ~aseC or cur st~ong h1s-
tcr1cal reTat1onsh.ip lIi1th the CIty of )anta Monica, to grant us a 5 :nonth
rep~l@ve prior to opening the funds for Old to other agencies. ThiS would
~rovide a ~easonable t1~e perlod l~ WhlCh to adjust to dn e~pe~ted dram4~'C
~eductlor. 1n .unding. We wau"d. of course. pref!~ to retaln cur ~~ntr~~t
bas&o on satlsfactJry perfGrrnance wlth the C,ty of Sant~ Monica.
Very truly yours.
NEW STARi r oe:::-
2jJ1"L' ~. '-~ I r4v:J
~ ohn~. Curtis, ~h.~.
xecutlve Dlre~~or.
L1censt!u Cl in1cal lllsycholoqlst
J?'-C/ed
cc:ed
CC:jo
VII -7
Santa Monica City
Attn: Julie Rusk
Human Services
1685 Main Street
Santa Monica, Ca.
Council
SCHONBRUN AND DE SIMONE
A TTORNEYS AT LAW
723 OCEAN FRONT WALK, SUITE 100
VENICE. CALIFORNIA 90291
(310) 396-0731
FAX (310) 399-70~O ~
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/O\~ \~
?~9-,~ ~>
j'~
~~ f& J\JN 1, 1 199il
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--~~ {t('.~\ ,.. ---'
BENJAMIN SCHONBRUN
A P~SSIONAL CORPORATIOIJ
V. JAMES DE SIMONE
MICHAEL D. SIEPLOW
June 16, 1994
90401
Re: Westslde Legal Services
Recommended 1994-1995 Funding
Dear Members of the City Council of Santa Monica:
This letter is in response to the Santa Monica City Staff's
recommendatlon with respect to funding for Westslde Legal Services
{"WLS"} for Fiscal Year 1994-1995. This letter is written on
behalf of the Board of Directors of WLS.
We respectfully request that the Clty Council approve funding
for the entire Fiscal Year 1994-1995. In this way, the continuity
of qualltatlve legal services for lower-income families and
individuals of Santa Monica w1ll be assured. If WLS is awarded
only a "three-month" grant, it will render it nearly lIIlpossible for
the Board to payoff the IRS debt in a t~ely manner.
In 1994, the Board of WLS has increased its membership from
three to flve members. Pursuant to an agreement reached with the
IRS, WLS has been paying the IRS $1,000.00 per month (with non-
Santa Monica Funds) 5 ince 1991. We have been informed that
because WLS has lived up to its agreement in good faith, that the
IRS would accept a compromised offer ~o payoff the entire debt for
an amount between $25,000.00 and $50,000.00. The Board fully
intends to raise the money to "retire" the debt in Fiscal Year
1994-1995 and would llke to work w1th the City of Santa Monica to
insure that this goal is accomplished. However, an art~ficially
imposed deadline of August 15, 1994 to accomplish this goal will
only serve to stifle support and 1S a sure recipe for the demise of
legal services in the C1ty of Santa Monica.
More importantly, a "three-month" grant sends a message to the
staff of WLS that their days are numbered. Proper representation
of clients takes place over a per10d of time that often exceeds
three-months. If the City Councl.l votes in accordance with the
VII-8
June 16, 1994
Santa Monica City Council
pg.2
staff's recommendation, attorneys would be placed in the untenable
position of rejecting cases of qualified clients in sometimes
desperate need of legal services. This "lame-ducklt stigma would
attach to WLS at a time when the staff is more committed than ever
to providing excellent legal services for qual~fied residents of
the City of Santa Monica.
Our new executive director (she started in April of 1994),
Barbara Greenstein, Esq. has vast experience in both the delivery
of legal services as well as the development of funding support for
legal services. Since 1989, Ms. Greenstein was the Directing
Attorney of the Legal Aid Foundation's (LAFLA) Private Attorney
Involvement Program (PAI). In this position, she worked closely
with LAPLA'S development sector in attracting funding to LAFLA.
Additionally, between the years of 1985 and 1989, Ms. Greenstein
was the staff attorney at LAFLA' s Santa Monica Landlord Tenant
Counseling Center. Ms. Greenste1n accepted the position as
Execut1ve Director w~th a full awareness of the financial
challenges facing WLS. However, she needs time to galvanize the
forces that exist in Santa Monica and on the Wests1de of Los
Angeles that could provide continued fund1ng support for WLS.
The staff attorneys of WLS, Denise McGranahan, Esq. and Laurie
Cnmhra Esq., bring to the agency youthful enthusiasm combined with
years of volunteer and legal exper1ence in prov1dinq continued
qual1tative legal representation and advice to qual~fied residents
of the City of Santa Mon~ca. Additionally, the volunteer program
that WLS supervises 1n conjunction with UCLA law school continues
to attract law students who are provided with invaluable experience
wh~le at the same time working to benef1t the c1tizens of Santa
Monica.
A "three-month" grant would br1ng all of this energy and good
work to a screeching halt. The agency would be forced to inform
UCLA that we might not have a fall volunteer program. The staff
would be forced to start looking for jobs and clos~ng out cases
while informing potential new clients that, pursuant to the canons
of professional respons1bility, they w~ll not be able to represent
clients whose cases might extend past the "three-month ,I funding
cycle. This result would be a tragedy in light of the fact that
there does not appear to be another agency that can provide the
type of legal services that WLS provides for the amount of money
that the C~ty of Santa Mon~ca provides to WLS each year.
The Board of WLS is pursu1ng avenues to ra~se the money to pay
off the IRS debt. A recent fund-rais~ng letter on behalf of WLS
was sent to thousands of Wests1de attorneys, under the s1gnature of
Gerald Chaleff, former Pres~dent of the Los Angeles County Bar
Association. We are also attempting to obtain a loan to payoff
the debt. In this way, the $1,000.00 a month we have historically
VII-9
June 16, 1994
Santa Monica City Council
pg. 3
raised to payoff the debt can be used to payoff a reasonable
interest rate rather than interest and penalties paid to the IRS.
However, a "three-month" funding cycle would, in all probability,
make it absolutely impassible to get such a loan because there will
be no assurances that the agency would be around to pay it off.
Instead, the Board of WLS requests that the City of Santa
Monica facilitate our goal of retiring the IRS debt by giving WLS
a vote of confidence and approving a full year of funding for WLS.
Additionally, it appears to be in the best of interests of the City
of Santa Monica and its low-income residents to help WLS secure a
loan with one of the banks with which the City does business.
In closing, the Board of WLS acknowledges that Board
development is necessary and that the IRS debt must be paid off.
We wish to emphasize that WLS provides the City of Santa Monica's
best alternative for legal services for lower income families and
individuals in the City of Santa Monica. The Staff's
reconunendation, unfortunately, effectively punishes the client base
of WLS for bad decisions which were made in 1991. We
respectfully request that the City Council approve funding for WLS
for the entire fiscal year of 1994-1995.
Thank you for your thoughtful consideration of this matter.
Sincerely, ~
~~
~:-~D:- Simone
President
Board of D~rectors
Wests ide Legal Services
VII-IO
Westside Legal Services
612 COLORADO AVENUE · SUITE 107 · SANTA MONICA, CA 90401 . (310) 396-5456 . FAX (310) 314-2655
City Councilmembers
City of Santa Monica
1685 Main street
Santa Monica, California 90401
....
I
,
I
.
,
1
June 17, 1994
..-"
Dear Counc~lmembers:
I am writing in regard to the staff's recommendation for three
month funding for Wests ide Legal Services for Fiscal Year 1994-95.
I urge the Councilmembers to ask staff to work with Westside in
resolving its problems, in order to give us full funding for FY 94-
95.
Wests ide has an IRS tax lien for unpaid payroll taxes from
1991. We have an agreement with the IRS to make payments on the
l~en, wlth a balloon payment due in october, 1994. City staff are
understandably concerned about having city funds subject to IRS
selZUre. They are also concerned about westside's ability to
develop a vlable Board. However, the staff fails to recommend any
of several poss1ble courses of action that would protect the Clty's
funds, and assist westside in dealing with its tax obllgation,
wh~le preserving the City's lnterest in assuring high quality civil
legal assistance to Santa Monica res~dents.
Earl~er this year the City performed a fiscal audit of
Westside, and concluded that no City funds were misappropriated by
Wests~de, either ~n 1991, or since that date. All Clty funds have
gone solely to the provis1on of legal services to the poor. In
response to the City IS f1scal aud~t, I proposed that the Cl.ty
ass~st us to ra~se the necessary amount. Our tax attorney believes
that the IRS would accept somewhere between $30,000 and $50,000 in
full satisfact~on of the lien. The City could make a loan to
Westside ~n that amount, and Westside could repay that sum, with
~nterest, over three to five years.
Alternatively, since the City invests millions of dollars in
local banks, the city could request that a local bank make a loan
to westside to retJ..re the lien. If the city agrees to fund
Wests ide for the period required to repay the loan, or ~f the CJ..ty
guarantees the loan, I am sure a local bank would f ~nd us
bankable.
Alternatively, the City could continue to fund Westside if it
extended the agreement with the IRS to make payments on the lien,
provided that the agreement specifically exempted incoming members
VIl-ll
-e-G
Letter to Counc1lmembers
June 17, 1994
Page 2
of the Board of Directors from any liability for the pre-ex1sting
tax lien. The eX1stence of the lien has hampered Wests ide I s
efforts to expand its Board of Directors. The liability of
incom1ng Board members has not been established, but it has not
been ruled out, and persons wi th property are understandably
reluctant to join the Board with the lien outstanding. While my
preference is to borrow money to retire the lien, another possible
course of act10n that protects city funds 1S to extend payments on
the lien for a further period. So long as the agreement w1th the
IRS ~rQvjdes teat incom~ng BOard memhers are tiot liable f~r ths
pre-existing lien, Westside would be able to recruit Board members.
without an active Board, we have been unable to effectively
fundra1se. with a Board, the City's concerns about v1ability,
program effectiveness, and ability to raise money would be
alleviated.
If the C1 ty follows staff I s recommendation for three month
fund1ng, 1 t 1S tantamount to a k1SS of death for this agency.
Nelther foundat~ons nor individuals will be w1lling to give us
money, or assist us in paying off the l1en. Ironically, the IRS is
not puttlr.~ us out of business, the City 1tself 1S.
Westside's problems stem not only from bad management
decis1ons, but from chronic underfunding. Our cost per case is
$163. The Legal Ald Foundation of Los Angeles, with a budget of 9
million, closed approximately 35,125 cases in 1993, for a cost per
case of $256. It is no coinc1dence that no other agency applled
for the City'S RFP for legal services th1S funding cycle. The
amount offered is not sufficient to perform the job the C1ty asks.
I urge the Councilmembers to recognize the bargain they have
rece~ved from Wests1de' 5 hard work~ng staff 1 who produce good
resul~s for clients wlth mlnlmal City investment. Should the City
dec1de to go elsewhere for legal servlces, it will have to pay
more. The investmen~ in a&~iS~lng us ~o pay off OU~ 11€r. is c~aap,
compared to the cost of purchaslng legal services elsewhere.
I respectfully request that the Ccuncilmernbers direct staff to
work w1th Westslde to obta1n funding from a local bank, w1th C1ty
guarantees, to ret1re the lien. This would allow Wests1de to
continue provlding high quality civil legal services to the
lndlgent residents of Santa Monica.
Respectfully submltted,
t:l ,.,
l};k ~ -'1 1/1 i?
rj~ r.jy..~,i,~ .,c11,--\
Barbara Greenstein
Executive Director
Wests1de Legal Services
VII -12