SR-106-039 (2)
PCD: SF: JT:SHK:f:/ppd/share/ccreport/rtkl.amend1.doc Santa Monica, California
COUNCIL MEETING: February 8, 2000
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Approve an Amendment
to a Purchase Order with RTKL Associates, Inc. for an Additional $20,000
Resulting in a New Total Amount Not to Exceed $69,500 for Additional
Services Required by the City Planning Division for Meritorious Sign
Designation.
Introduction
This staff report recommends that the City Council authorize the City Manager to approve
an amendment to a purchase order with RTKL (Rogers, Taliaferro, Lamb, and Kostritsky)
Associates, Inc. for an additional $20,000 resulting in a new total amount not to exceed
$69,500 to provide additional services for the City Planning Division to complete the
Meritorious Sign Designation.
Background
In June 1999, the City Manager approved a purchase order, following a competitive RFP
process, between the City and RTKL Associates, Inc. in conjunction with the Signs 2000
project. RTKL has provided professional expertise to assist the Meritorious Sign Task
Force in establishing criteria for meritorious signs in the City. RTKL has also provided
technical analysis for the Meritorious Sign Review Board as it creates a draft and final list
of signs for meritorious consideration. Signs designated as meritorious will be exempt
from the April 2000 conformance date for nonconforming signs. The original purchase
order with RTKL was for $49,000.00.
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Discussion
At the December 8, 1999 Meritorious Sign Review Board meeting, staff presented a draft
list of 21 signs recommended for meritorious sign consideration. Staff anticipated that the
next step would be to return to the Review Board with findings for approximately that
number of signs. At the meeting, the Review Board directed staff to study 79 additional
signs for consideration of meritorious sign designation. The additional number of signs
substantially increased the scope of work for subsequent Review Board meetings. The
requested increase in the amount of the purchase order for RTKL reflects the additional
research and analysis required and includes anticipated work for the appeal process.
Budget/Financial Impact
Funds for the additional services are available in account 01266.555060.
Recommendation
It is respectfully recommended that the City Council authorize the City Manager to approve
an amendment to a purchase order with RTKL Associates, Inc. for an additional $20,000
resulting in a new total amount not to exceed $69,500 to provide additional services for the
City Planning Division to complete the Meritorious Sign Designation.
Prepared by: Suzanne Frick, Director of PCD
Jay M. Trevino, AICP, Planning Manager
Susan Healy Keene, AICP, Acting Senior Planner
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