SR-101-003-05
Council Meeting: August 10, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Authorization of the City Manager to Negotiate and Execute an
Amendment to the City’s Agreement with American Tower Corporation
(ATC) for an Antenna Site Lease over a Period of Five Years for an
Amount not to Exceed $140,200
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute an amendment to the agreement with American Tower Corporation (ATC)
for an antenna site lease over a period of five years for an amount not to exceed
$140,200, including tax.
Background
On July 9, 2003, the Big Blue Bus executed a contract with Siemens VDO Corporation
for the implementation of an Advanced Fleet Management System (AFMS). One
component of the AFMS project involves the upgrade of the equipment that the Big Blue
Bus operates at the Saddle Peak antenna site, operated by the American Tower
Corporation.
Discussion
The Saddle Peak antenna site currently houses a single transponder that the Big Blue
Bus owns and operates. To support the new features and functions of the AFMS
project, three additional transponders at the Saddle Peak site are required. This new
equipment will occupy additional floor space and has higher power usage than the
equipment currently in place. As a result, the current site lease agreement with ATC
must be ordered.
Budget/Financial
The cost for the five year antenna site lease will not exceed $140,200. Funds of
$26,046 are available in the Big Blue Bus Radio Systems account C410100.589000 for
FY 2004/05. Annual funding will be requested in each fiscal year’s proposed budget
and will be subject to Council review and approval. If the necessary funds for a
subsequent fiscal year are not appropriated by City Council, the agreement will allow for
termination of further services without penalty at the sole discretion of the City.
Recommendation
It is recommended that Council Authorize the City Manager to negotiate and execute an
amendment to the City’s agreement with American Tower Corporation (ATC) for an
antenna site lease over a period of five years for an amount not to exceed $140,200,
including tax, with contract language reflecting annual funding authorizations as set
forth above; and
Authorize four additional one year renewal options at an estimated annual expenditure
of $26,046, plus Consumer Price Index increases each subsequent year.
Prepared by: Stephanie Negriff, Director of Transit Services
Janeene De Martinez, Assistant Director Transit Programs and Business
Services
Jory Wolf, Chief Information Officer
Al Dave, Software Systems Officer
Colin Probert, Transit Systems Analyst