SR-101-003-04-05 (5)
City Council Meeting: December 17, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract with Verizon California, Inc. for a new 9-1-1 System.
Introduction
This report recommends the City Council authorize the City Manager to negotiate
and execute an agreement with Verizon California, Inc. for equipment and
services required to install a new 9-1-1 System for an amount not to exceed
$319,875. This purchase is to be funded largely by the State of California,
Department of General Services, Telecommunications Division ($300,000) and
supplemented by law enforcement block grant funds ($17,887.39) and General
Fund dollars ($1,987.49).
Background
The City of Santa Monica’s Police and Fire Departments are Public Safety
Answering Points (PSAP) for land based 9-1-1 calls. The State of California
provides funding to each PSAP to replace their 9-1-1 system every five years.
Santa Monica’s 9-1-1 system is more than five years old and qualifies for
replacement funding from the State of California. The timing of the purchase of a
replacement system coincides with the opening of the new Public Safety Facility.
The funding provided by the State of California is based on the volume of 9-1-1
calls processed by each PSAP.
Discussion
A committee comprised of staff from Information Systems, the Police
Department and the Fire Department was established to evaluate 9-1-1 systems
and determine which one best meets the City’s needs. Factors taken into
consideration included compatibility with the local telephone company’s
equipment, software features that would increase the efficiency of call taking and
the system’s ability to interface with other technology used in the communication
centers such as the Computer Aided Dispatch system and voice logging
equipment.
After careful review, the selection committee determined that the Vesta M1
system offered by Verizon is the best solution for the City’s needs. Other
vendors offer the Vesta M1 system, however Verizon was selected based on
their knowledge of the technical aspects of the system, their history as a vendor
with our existing 9-1-1 system and their ability to support the system’s
interoperability with their central office equipment and 9-1-1 infrastructure.
The State of California has notified the City that based on the volume of land
based 9-1-1 calls processed by the City, the State will provide a total of $300,000
in funding for the purchase, installation and five years of prepaid maintenance of
a new 9-1-1 system. On July 23, 2002, the City Council approved the use of
2002 Local Law Enforcement Block Grant (LLEBG) funding to cover any
shortages from the State’s contribution toward the replacement 9-1-1 system.
Budget / Financial Impact
This project would result in a minimal impact to the General Fund. The State of
California will issue payment in the amount of $300,000 directly to Verizon upon
acceptance of the 9-1-1 system by the City. The additional funds in the amount
of $19,874.88 are available from federal law enforcement block grant funds
(Account #C20053703.589000 - $17,887.39) and General Fund matching funds
(Account #C01053703.589000 - $1,987.49).
Recommendation
It is recommended that the City Council authorize the City Manager to negotiate
and execute an agreement with Verizon California, Inc. for a new 9-1-1 system
for an amount not to exceed $319,875, including applicable sales tax.
Prepared By: James T. Butts, Jr., Chief of Police
Ettore Berardinelli, Fire Chief
Jory Wolf, Chief Information Officer
Eric Uller, Lead Public Safety Systems Analyst