SR-1000-009
EPWM: CP: AA: DB: SL: SP1609:CC1609 -6.doc
Council Meeting: August 14, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Contract for the Santa Monica Big Blue Bus Natural Gas Fueling,
Coin Collection Room and Bus Wash Facility
Introduction
This report recommends that the City Council award a contract to Mallcraft Inc., the best
bidder, in the amount of $11,094,979 for the construction of the Santa Monica Big Blue
Bus natural gas fueling, coin collection room and bus wash facility and approve
$1,605,021 in contingency funds for this contract.
Background
The Santa Monica Big Blue Bus (BBB) is in the process of implementing the
Transportation Services Improvement Plan, which includes expanding and improving
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expects the
transit services within the service area. The BBB fleet will grow from 155 to 200 buses
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to
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over the next two to five years through expanded service. The bus fleet and support
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BBB is converting its
vehicles are transitioning to alternative fuels, such as Liquefied Natural Gas (LNG),
Compressed Natural Gas (CNG) and electric operation. The first phase of implementation
of the BBB Master Plan calls for construction of a natural gas fueling, coin collection and
wash facility (LNG for buses and CNG for other fleet vehicles).
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On February 27, 2001, the City Council approved phase I through IV of the Santa Monica
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Report phases I through IV,
Big Blue Bus Expansion Master Plan and the Big Blue Bus Expansion Master Plan Final
Environmental Impact Report.
Discussion
A Notice Inviting Bids for the construction of the Santa Monica Big Blue Bus natural gas
fueling, coin collection room and wash facility was published in the Los Angeles Times
Westside Weekly on June 15, and 17, 2001. Bid documents were sent to 12
women/minority business enterprise (WMBE) associations. Bid packages were requested
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by 28 contractors. The City Clerk’s office received four sealed bids, which were publicly
opened and read aloud on July 31, 2001, by the deputy City Clerk. The Bid results were
as follows:
CONTRACTOR AMOUNT
DJM Construction Company, Inc. $10,367,000
Mallcraft, Inc. $11,094,979
Emma Corporation $12,037,000
Swinerton Builders $12,115,000
City Engineer’s Estimate $11,500,000
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The City received two bids
which were below the Engineer’s
The bid of the lowest monetary bidder, DJM Construction Company, was non-responsive
Estimate.
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’s
and incomplete.
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bid
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First, i
In the Bidder’s Qualification Statement, DJM failed to answer the following questions:
Question No. 3 regarding the naming of the person holding the California
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Contractor’s License.
Question No. 4 regarding how many years they have been in business under their
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present firm name and under what other names their business operated in the past.
This assists the City in checking references and verifying labor compliance on
previous projects.
Question No. 17 requesting a list of major equipment to be used on the project. This
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assists the City in determining the contractor’s ability to perform the work and
whether there will be any delays due to equipment unavailability.
Question No. 20B requesting a list of those company staff with design-build
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capabilities.
Question No. 22 regarding their familiarity with Spectech Technical Specifications
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and the Standard Specifications for Public Works Construction. These elements are
a major component of the bid documents for this project.
In addition, DJM failed to submit signed copies of the four addendums to the project
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documents.
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Second, t
The projects DJM listed in its bid were not comparable. The five projects that DJM listed in
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An inquiry to the State
Contractor’s License Board shows that
DJM Construction Company, Inc. dba
their bid as comparable average $ 4.6 million. A list of 42 projects that they submitted as a
TC Construction Services has held a
California contractor’s license since
1990.
compilation showing their work experience totals $97 million, but averages only $2.3
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client agency
million per project. Also, of the 42 projects, 28, or 67% were to one organization indicating
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multiple
a lack of experience in working with other jurisdictions.
An inquiry to the State Contractor’s License Board shows that DJM Construction Company,
Inc. dba TC Construction Services has held a California contractor’s license since 1990.
Section 2.24.072 of the Santa Monica Municipal Code, as amended by Ordinance Number
1998 (CCS), sets forth the criteria under which staff may determine the best bidder as:
1. Price;
2. The quality of the material or services offered;
3. The ability, capacity or skill of the bidder to perform the contract or provide the
material or services;
4. The capacity of the bidder to perform the contract or provide the service promptly,
within the time specified, and without delay or interference;
5. The sufficiency of the bidder’s financial resources;
6. The character, integrity, reputation, judgment, training, experience and efficiency
of the bidder;
7. The ability of the bidder to provide such future maintenance or service as may be
needed; and
8. Any other factor which will further the intent set forth in Section 608 of the City
Charter.
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After considerable investigation and analysis, staff and the City’s program manager
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consultant for the project find that the second lowest monetary bidder, Mallcraft, Inc.,
qualifies as the best bidder. The reasons for recommending selection of Mallcraft are as
follows:
1. Mallcraft, Inc.’s bid is complete and responsive, satisfying the requirements of the
Contract Documents.
2. Mallcraft’s list of five comparable projects, compared to DJM, averages $7.9
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Their
million. Its comprehensive list of projects dates to 1966, (as opposed to DJM
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ir
which only dates to 1990) the year the company was founded and totals $384
million, averaging out at $4.5 million per project. Mallcraft, Inc., supplied the City
with the names of similar projects which included Reconstruction of the
Engineering Building for Cal State Northridge; Orange County Transportation
Management Center; Ontario Airport Ground Transportation Center; Corporation
Yard and Administrative Services Renovation at Cal State San Bernardino, and
the New Student Center at Glendale Community College.
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In addition,
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that
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constructed
3. Mallcraft was the prime contractor for construction of the BBB Facility in 1985,
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Renovations
which included the Administration Building and Parking Garage, an addition to
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the Maintenance Facility and miscellaneous site improvements. Its familiarity with
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This is important due to their
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construction of
the BBB operations, maintenance and existing facilities will be useful in ensuring
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. Their knowledge of the site
and operations will better
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e
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and quickly.
that the project will be completed efficiently.
4. Mallcraft has also demonstrated its ability to provide ongoing maintenance.
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prior BBB experience also is
indicative of their ability to provide
Mallcraft’s responsiveness to issues relating to warranty matters and
future maintenance. Their
maintenance of the facilities since 1985 has been timely and complete which will
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ing
assist the City as it seeks to keep the BBB facility operating smoothly.
5. Mallcraft has superior ability, capability and skill to perform the job and superior
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Mallcraft has superior ability,
capability and skill to perform the job
capacity to perform it without delay or interference. Agencies contacted reported
and superior capacity to perform it
promptly without delay or interference.
that the quality of Mallcraft’s work was excellent and it performed this work in a
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their
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they
timely and cost efficient manner. In several cases, Mallcraft was hired to come in
and “take over” projects where another contractor had failed to complete the
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They
work. It performed this difficult task professionally and efficiently, to the
satisfaction of the client agency.
6. The California State Contractors' License Board verified that Mallcrafts license is
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current, active and in good standing. Staff also contacted the Center for Contract
Compliance and found that Mallcraft is capable of handling labor compliance
issues in accordance with State law and City ordinances.
All of this translates into greater assurance that the project will be completed
on-time, within budget and with the necessary skill. This is important to ensure that the
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plant is completed by August 2002 and available for fueling new LNG buses currently on
order.
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This is important to ensure
that the plant is completed as
scheduled and available for fueling the
new LNG buses currently on order. ¶
CH2M HILL, hired on March 28, 2000 under separate contract, will be performing
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previously
construction management services on this project.
Budget/Financial Impact
FUNDS REQUIRED:
Construction Contract: $11,094,979
Contingency: $ 1,605,021
PROJECT TOTAL $12,700,000
FUNDS AVAILABLE:
Funds in the amount of $12,700,000 are available in account C41010401. 589000 “Big
Blue Bus Facility Improvements.”
Recommendation
Staff recommends that the City Council:
1. Award a contract for the construction of the BBB natural gas fueling, coin
counting room and bus wash facility to Mallcraft, Inc., the best bidder, in the
amount of $11,094,979 and approve $1,605,021 in contingency funds for
this contract; and
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2. Authorize the City Engineer to issue any necessary change orders to
complete additional work in conformance with the Administrative Instruction
on change orders and within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
John Catoe, Director of Transit Service
Janeene de Martinez, Assist. Dir.Transit and Business Services
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B
Roy Neva, Transit Construction Manager
Dave Britton, P.E., Sr. Civil Engineer
Spiros A. Lazaris, P.E., Project Manager
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