SR-1000-008 (3)
EPWM: CP:AA: SL: DB\SP1609\CC1609-8.doc
Council Meeting: September 11, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Contract for the Design of the Santa Monica Big Blue Bus
Campus Expansion
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
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(HOK)
and execute a professional services contract with Hellmuth, Obata + Kassabaum, Inc.
in an amount not to exceed $3,910,000 for the design of the Santa Monica Big Blue Bus
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Campus Expansion and approve $590,000 in contingency funds for the contract.
Background
The Santa Monica Big Blue Bus (BBB) is in the process of implementing the
transportation services improvement plan, which includes expanding and improving
transit services within the service area. The BBB fleet will grow from 155 to 200 buses
over the next two to five years through expanded service. The major objectives of the
Santa Monica Big Blue Bus Campus Expansion are to provide adequate infrastructure
to support the expanded services; provide additional bus and employee parking
facilities; enhance public access; and improve connectivity between the administrative,
operations and maintenance work areas.
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On February 27, 2001, the City Council approved the Santa Monica Big Blue Bus
Campus Expansion Master Plan and certified the final environmental impact report. At
its August 14, 2001 meeting, Council awarded a construction contract for phase I of the
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project, which is the Natural Gas Fueling, coin collection, and bus wash facility.
Discussion
Phases II through IV of the Transportation Services Improvement Plan include seismic
upgrading and expansion of the administration building, a new bus maintenance facility,
construction of a three-story office building with a below-grade parking structure, and
renovation of the bus yard. It is the intent of the City to issue a request for bids for the
construction of this project at a future date to design-build firms. The design contract
that is the subject of this report will be assigned to the selected firm at the appropriate
time.
A Request for Qualifications (RFQ) dated May 22, 2001 for design of phases II through
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(70)
IV of the Transportation Services Improvement Plan was sent to approximately seventy
firms and advertised on the City’s website. On June 26, 2001 qualifications were
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(9)
received from nine firms. The RFQ responses were short-listed to five firms which
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(5)
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and
made presentations to a selection committee consisting of representatives from the
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made by those firms
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the
Engineering Division, Big Blue Bus, and the Community and Cultural Services, Cultural
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The committee consisted
of: the City Engineer, a Senior Civil
Affairs Division.
Engineer, the Senior Architect, the
BBB Assistant Director–Transit
Finance and Business Services, the
Transit Construction Manager, the
Transit Maintenance Manager and
the Cultural Affairs Manager at CCS
Cultural Affairs.
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The short-listed firms’ selected and interviewed by the selection committee were:
Carter-Burgess, Inc., Waterleaf Architecture & Interiors, Gillis & Associates Architects,
Inc., Parsons-Brinckerhoff, Inc., and Hellmuth, Obata + Kassabaum, Inc. The selection
criteria included the firms understanding of the project‘s scope; direct experience on
previous similar transit projects; approach to the work; technical competence and
qualifications of the proposed staff; the ability to meet the desired time frames;
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integration of art in public works projects; and sustainable design and innovative
architecture and engineering capability.
Hellmuth, Obata + Kassabaum, Inc. has extensive experience with large multi-functional
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.HOK
facilities, including providing design services for the Saint John’s Health Center
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furnished
expansion in Santa Monica; the Santa Ana Police administration & holding facility; the
public safety facility and civic center in Manhattan Beach, the Orange County Fire
Authority regional operations and training center; the Fullerton Police Department
facilities remodel and expansion; and the Japanese American National Museum in Los
Angeles. Representatives of agencies contacted as references commended Hellmuth,
Obata + Kassabaum Inc. as being timely in responding to issues, extremely flexible and
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HOK’s
customer oriented, and knowledgeable and experienced. The firm’s qualifications best
conform to the requirements of this project and the cost for services is competitive.
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FUNDS REQUIRED FOR
THE SANTA MONICA BIG BLUE BUS
Budget/Financial Impact
CAMPUS EXPANSION¶
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¶
FUNDS REQUIRED:
Design Contract: $3,910,000
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Contingency: $ 590,000
Total Contract: $4,500,000
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are available
Funds in the amount of $4,500,000 are available in account C41010401.589000,
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$
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in the following
“Facility Improvements.”
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:
Recommendations
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a professional services
contract with Hellmuth, Obata + Kassabaum, Inc. in an amount not to exceed
$3,910,000 for design services for the Santa Monica Big Blue Bus Campus
Expansion and approve $590,000 in contingency funds for this project; and
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Approve $590,000.00 in
contingencies and a
2. Authorize the City Engineer to issue any necessary modifications to the
agreement to complete additional work in conformance with the Administrative
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modifications to the
contract to complete additional work
Instruction on change orders and within budget authority.
within budget authority.
Prepared by: Craig Perkins, Director of Environmental & Public Works Management
Anthony Antich, P.E., City Engineer
John Catoe, Director of Transportation
Janeene de Martinez, Asist. Dir.–Transit Finance and Business Services
Roy Neva, Transit Construction Manager
Dave Britton, P.E., Sr. Civil Engineer
Spiros A. Lazaris, P.E., Civil Engineer
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