SR-1000-001-05 (3)
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Council Meeting: December 12, 1989
DEe 1 2 '989
Santa Monica, California
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TO:
Mayor and city council
FROM:
City staff
SUBJECT:
Recommendation to Adopt a Resolution Waiving
Competitive Bids and Approving a Contract to R & D
Marketing, Inc. for Emergency Repairs to the
Transportation Facility Underground Fuel Line
System.
Introduction
This report requests the City Council adopt a resolution waiving
competitive bids and approving a contract for emergency repairs
to the Transportation Facility underground fuel line system with
R & 0 Marketing, Inc. on a time and material basis in an amount
of $59,500.00 as previously authorized by the City Manager.
Backqround
Two previous leaks in the underground diesel fuel line system at
the Transportation Facility have been discovered and repaired
since the lines were installed as part of the 1985 Facility
Expansion project. These leaks resulted from external corrosion
of the piping due to the omission of the protective coating to
the pipe by the construction contractor.
The city Attorney's
Office is currently handling the City'S claims against the
contractor in connection with the original installat1on.
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DEe 1 2 1989
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After the second leak was experienced, the city installed a
cathodic protection system in an attempt to arrest further
corrosion. However, a recent loss of pressure in the diesel
supply line indicated that a third leak had developed. To
minimize soil contamination from this leak, staff contracted with
R & D Marketing, Inc., under separate contract, in the amount of
$5,500.00 for the construction on an emergency basis of a
temporary above ground by-pass line. This work has been
completed and the leaking line has been taken out of service *
Due to the risks associated with the potential for rupture of an
above ground line, however, and since this is the third problem
with these lines, staff recommends that a permanent underground
by-pass line be installed as quickly as possible. The location
of the by-pass line will be placed along a route that will only
minimally disrupt the fueling operations. The temporary by-pass
line will be removed once the permanent buried by-pass line is
completed.
The new line will be a double-walled fiberglass pipe which is not
subject to corrosion. In the event of a leak from other causes,
the fuel will drain into the outer pipe. There, it will flow to
a detection vault where an alarm system will activate. This
system will prevent soil contamination in the event of a future
leak.
staff obtained a time and material proposal from R & D Marketing,
Inc. in the amount of $59,500.00 to undertake this work. The
City has used R & D Marketing, Inc. for fuel line systems in the
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past, and finds their rates competitive and the quality of their
work excellent.
Budqet(Financial Impact
FUNDS REQUIRED
Permanent Bypass Line with
Monitoring System
$59,500.00
Contingencies
TOTAL
10,500.00
$70,000.00
Appropriation authority for this emergency repair work is
available
in
Transportation
eIP
Account
No.
41-750-657-23190-8911-99107 in the amount of $70,000.00.
Recommendation
It is recommended that the City Council:
1) Adopt the attached resolution waiving competitive bids and
approving a contract with R & D Marketing, Inc. on a time
and
material
basis
for
emergency
repairs
to
the
Transportation Facility underground fuel line system in an
amount of $59,500.00 as previously authorized by the City
Manager; and
2) Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instructions
on Change Orders.
prepared by: Stan Scholl, Director of General Services
Jack Hutchison, Director of Transportation
Desi Alvarez, P.E., City Engineer
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3EFOR~ DISTRIBUTION K CONTENT OF
DISTRIBUTION OF RESOLUTION ~ 79 ~ .7
Councll :-1.eetlng Date /qp2//~
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ALL FOR CIT ERK'S ACTION
ORDINANCE *
Introduced:
Agenda item 'fI:
Adopted:
ALWAYS PUBLISH ADOPTED ORDINANCES
Cross out Attorney's approval
Was lt amended?
VOTE: Afflr~atlve:
}Jegatlve:
Abstaln:
Absent:
PROOF VOTES WITH ANOTHER PERSON BEFORE ANYTHING
DISTRIBUTION: ORIGINAL to he slgned, sealed and flIed ln Vault.
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NEWSPAPER PUBLICATION (Date:
Department orlglnatlng staff report( Laurle Lleberman)
Ordlnances only for Attorney ( Claudla Thompson) 2
Management Servlces Lynne Barrette ORDINANCES ONLY 1
Agency mentloned ln document or staff report
(certlfled?)
SubJect f11e (agenda packet) 1
Counter flle 1
Others: (Revlew for departments who need to know) .
Alrport Parklng Auth.
Audltorlum
Personnel
Buildlng Dept. Plannlng
ClEO Pollce
Flnance purchaslng
General Servo f Recr/Parks
Llbrary Transportatlon
Hanager Treasurer
Flre
SEND FOUR COPIES OF ALL ORDINANCES TO:
CODED SYSTEHS
120 ~1al.n Street
Avon, New Jersey 07717
4
SEND FOUR COPIES OF ALL ORDINANCES TO: 4
Debra Myr~ck
Santa Monlca MUDlclpal Court
1725 Maln Street, Room 118
Santa Monlca, CA 90401 Total Caples
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RESOLUTION NO. 7947(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
WAIVING THE COMPETITIVE BID PROCESS FOR THE EMERGENCY REPAIR
OF THE TRANSPORTATION FACILITY UNDERGROUND FUEL LINE SYSTEM
AND APPROVING AN EMERGENCY CONTRACT AS AUTHORIZED BY THE
CITY MANAGER
WHEREAS, the City Charter provides that the city
council may waive the public works competitive bid process if a
public work is found to be of urgent necessity for the
preservation of life, health or property; and
WHEREAS,
the City's Transportation Facility has
developed a fuel line leak that is a source of soil contamination
by a hazardous material,
NOW, THEREFORE, the City Council of the City of Santa
Monica does resolve as follows:
SECTION 1. The City council finds that the emergency
repair of the Transportation Facility underground fuel line
system is of urgent necessity for the preservation of health and
property.
SECTION 2. The competitive bid process is waived for
the emergency repair of the Transportation Facility underground
fuel line system.
SECTION 3. The contract authorized by the city Manager
for this repair is hereby approved.
bat [RDBRES] 11/20/89 #1
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SECTION 4.
The city Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
(k7~r...,.rt 'N'\. <r......d~.""
ROBERT M. MYERS
City Attorney
bat [RDBRES] 11/20/89 #1
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Adopted and approved this 12th day of December, 1989.
(9-,,> ) 'Z~
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I hereby certify that the foregoing Resolution No. 7947(CCS)
was duly adopted by the City council of the city of Santa Monica
at a meeting thereof held on December 12, 1989 by the following
Council vote:
Ayes: Councilmembers: Abdo , Finkel, Genser, Jennings,
Ka t z , Reed, Mayor Zane
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: councilmembers: None
ATTEST:
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A ~S1 Q.! ty Clerk