SR-1000-001-04 (5)
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I OOD-oo\- ()~nta MOTIltt Cal1forma, September 2, 1980
TO:
~ayor and Clty Counell
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FRO~l:
Cl ty Staff
SEP 9
1980
SUBJECT:
-\ Resolut10n Authoriz.1ng the C1 t)' ~lanager to Subm.1 t a Grant
Ass1stance Appl1catlon under Sect10n 5 of the Federal Urban
Mass Transportation ~dm1n1stratlon Act of 1964, as ~ended,
for the Purchase of F1ve Buses and to Execute the ~ppropr1ate
Grant Contract
Introductlon
The lIutlal step 1n sUbm1tt1ng an appllcat10n for federal urban mass transportatlon
funds 1S to authorlze the C1ty ~anager to flIe such a document and to set the date
for a publlC hearing on the appllcat1on. 1h1S report requests that the C1ty
Council take these actlons to enable the Transportation Department to recelve
federal grant funds for the purchase of f1ve new translt buses equ1pped wlth
fareboxes and two-way mob1le radios.
Background
Under Sect10n 5 of the Urban Hass Transportatlon Act of 1964, as amended, the
C1t)"S Transportatlon Department lS el1gible to rece1ve funds to aSSlst ln the
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purchase of new translt buses. In order to obtaln such funds, an applicatlon
must be flIed wlth the federal Urban 4ass Transportation Administratlon (U~ITA).
1hlS applicatlon for cap1tal assistance w1II help the Department purchase five
new translt buses, inc1udlng fareboxes and two-way radios. The buses wl11 be
used to replace three 1968 model buses and two 1969 model buses. 1hlS 1S done
ln order to malntaln a modern, rel1able fleet.
Local Share of Grant
Grants made by U~ITA for capltal purchases must be matched by a local contribu-
tlon of 20~J of the gross pro] ect cost. The Los Angeles County TransportatlOn
Commlssion (LACTC) has already approved the purchase as part of 1ts Transportat1on
Improvement Program (TIP) reVlew process and has allocated Transportatlon Develop-
ment Act (TDA) funds to the Department to fund the local share. The gross cost
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SEP 9 1980
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TO:
Mayor and Clty Council
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September 2, 1980
of the buses is estlmated to be $1,050,000 of WhICh 5840,000 WIll be the federal
share. ~o CIty general funds wIll be used.
By authorlzlng the City Manager to fIle the applIcation, and after completIon of
the publ1.c heanng the Manager can offIcIally submIt It to U\ffA, through the
Southern CalifornIa ASSOCIatIon of Governments for their fInal reVIew and approval.
The attached standard resolution also authorlzes the CIty Manager to enter Into
the grant contract after grant approval by UMTA.
AlternatIves
1. The C1ty Council may choose not to authorIze the fIling of the applIca-
tion. The CIty would then lose the benefIt of a pOSSIble $840,000 In
federal transportation funds.
2. The CIty CouncIl can authorIze the CIty Manager to fIle the applIcatIon
wIth the federal Urban Mass TransportatIon AdminIstratIon by apprOVIng
the attached resolutIon and set a date for holdIng the publIC hearIng
on the appl1catlon. The resolution also authorized the City }1anager to
enter Into the approprlate grant contract.
Reconunendat lon
Clty staff recommends that the Clty CounCIl authorlze the CIty Manager to
fIle the appllcatlon and execute the approprIate grant contract by adoptIng
the attached resolution and that the Counell set a publIC hearIng date of
October 23, 1980. It is further recommended the CIty Council appoint the
follOWIng staff to the publIC hearlng board.
John Ja1111, ASSIstant CIty Manager
Susan McCarthy, ASSIstant Director of Administratlve SerVlces
Jack HutchIson, DIrector of Transportation
Prepared by: Jack HutchIson
Ed Tom
Attachment:
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tIlDLUTIO~ ~O.
Q078
(CCS)
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RESOLUTIO~ AUTHORIZI~G ~E FILIXG OF fu~ APPLICATION I~ITH THE
D~PAR~<~~T OF T~~SPORTATIO~, U~ITED ST~TES OF ~lliRICA~ FOR
A GR~IT U~DER THE URB_~~ ~i~S T~~~SPORTATION ACT OF 1964, AS
A1.~~DE~
h~REAS, the Secretary of Transportation 1S authorized to make grants for mass
transportatio~ projects;
WHEREAS, the contract for financial aSsistance will impose ce~tain obligations
upon the applicant, includIng the proviSIon ,by It of the local share of pro-
ject costs;
~~REAS, It is required by the U. S. Department of Transportation In accord
wIth the proviSions of Title VI of the CiVil Rights Act of 1964) that in con-
nection \vith the filing of an applIcation for aSsIstance under the Urban ~ass
Transportation Act of 1964) as aoended, the applicant gives an assurance that
it lvill comply with Title VI of the Civil Rights Act of 1964 and the U. S.
gep~rt~ent of Transportation requIre~ents thereunder; and
~REREAS, it is the goal of the appllcant that minority business enterprises
oe utl11Zed to the fullest extent posslble in connection with this project,
and that definite procedures shall be established and admInistered to ensure
that w~nor~ty businesses shall have the maxlmum feas~ble opportunity to COID-
~ete for contracts when procuring the construction contracts, supplles, equip-
~ent contracts, or consultant and other services;
SO!., TFERErO~E, BE IT RESOLVED by the Clty Council of the City of Santa ~bnica
as follows:
SECTIO~ 1. TDat the Clty Manager lS authorIzed to execute and file an
applicat10n on behalf of the Santa }1onlca Munic1pal Bus Lines
~~th the u. S. Depart~ent of Transportation, to aid in the
fin~~cing of five new air-coDd1t~oned dIesel trans1t buses,
flve registering fareboxes and flve two-way mobl1e radlos.
SECTIO~ 2. That the City ~1anager is authorlzed to execute and flle wlth
such application an assurance or any other document reqUIred
by tne U. S. Departoent of Transportation effectuating the
purpose of TItle VI of the C1Vll Rlghts Act of 1964.
SECTIO~ 3. Tha~ the City Manager is authorIzed to furnish su~h addltional
i~formation as the U. S. Department of Transportation may re-
qUlre lTI connectlon WIth the appllcation or the proJect.
SECTIO~ 4. That the City Manager is authorIzed to set forth and execute
afflTmatlve minority business policies in connection wlth the
project's procurement needs.
SECTIO~ 5. Trat the Clty Manager IS authorized to execute grant contract
agTee~ents on behalf of the Santa Monica MuniCIpal Bus Lines
hIth the U. S. DepartDent of Transportation for aid in the
flnanclng of capital assistance proJects.
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ADOPTED fu\~ .~PROvED this
10th
day of September
~ 19.-aJL.
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ATTEST:
f2Ln /}&tI~
City Clerk
The undersigned duly quallfied ~~d City Clerk of the City of Santa Monica certifies
that the foregoing is a true and correct copy of a resolution adopted at a legally
convened neetlng of the City Cou,""lcil held on September ~ 10 ~ 1980 .
A\'ES: C<JJN::II)fE'.IBERS: Yannatta Goldway, Jennings, Reed, Rhoden, Scott, Bambrick
NOES; CCli\CIU.ID-ffiERS; Kone
ABSEt,,'T = Ccx..N.: IL'JDffiERS = vaIl cen Steeili1.0Ven
ABSTAl:;: CC1J~IL\frNDERS' :-rone
a~ 7?~
CItY, Clerk
APPROVED AS TO FOR\t:
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V~ uMsA.!.. <-.J
At",,,,,l City A~torney
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DISTRlilUTIOK or RESOLUTIO\ ~
f.0c; 7f
ORDI'\AXCE f
Counc ~ I ~ree t Ing Date
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Introduced:
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Adopted:
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VOTE" ~fflrm3t~vc:
\C'gat~\'e'
Absta21l"
Absent'
DISTRIRUTICI\'
ORIGIXAL to be sIgned, scaled and flIed In Vault.
\[~SPAPE~ PUSLICAIIOX (Date' /
Departncnt orIgInatIng staff report
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CIty Attorney
..'.,f:C'lCY r.entIoned In doc:1J:,ent or staff report
(certlflC::d?'1
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SEP 9 1980
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Santa Monica, Ca1ifornla, August 27, 1980
To: Mayor and City Council
From: City Staff
Subject: Approval of Preliminary Concept Plans for
Expansion of Transportation Department FaCl1ity
Introduction
preliminary concept plans for new and remodeled facilities for the Transpor-
tation Department have been prepared. This report requests approval of these
prelimlnary plans 1n order that the Consultant can proceed wlth the prepara-
tion of final plans and speclficatlons. Plans are on file in the City Council
office for review.
~ackground
At its meeting of December 11, 1979, the City Council approved Agenda Item
No. 11-1, authorizing the Clty Manager to enter into an agreement with the
firm Deleuw, Cather & Company for the deslgn of an expanded Transportatlon
Department facility. That flrm, in assoclation with Kappe, Lotery and Boccato,
a local architectural consultant, is proceeding with the preparation of plans
and specifications for the project. They have completed preliminary concept
plans and a model which were presented to the Architectural Review Board on
August 20. 1980. The board approved the concept plans as presented and dlrected
that flnal plans, including proper landscaping details, be brought before them
when they are available. City Council approval is necessary In order for the
Consultant to move forward to prepare final plans. Copies of the concept plans
are available for examination in the offlce of the City Council.
Staff wi 11 a
have a copy of the plans available along wlth a model of the proposed Administr
and Operations Building at the Council Meetlng. A representative of the Consu
tants will be available to answer questlons about the project.
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To: Mayor and City Council
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August 27, 1980
Recommendatlon
It is recommended that the Clty Council approve the prelimlnary concept plans
for new and remodeled facilitles for the Transportation Department and that
the Consultant be authorized to proceed with the preparatlon of final plans
and specifications.
Prepared by' J.F. Hutchison
Stan Scholl
Doug McAteer