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SR-0 (73) I I I I I I I I I I I I I I I I I I I F \CMANAGER\INFOITEM\Budget9g-00 wpd May 20, 1999 Santa MOnica. California INFORMATION ITEM TO Mayor and City Council FROM City Staff SUBJECT Supplemental Information regarding the Fiscal Year 1999-00 CIty of Santa MOnica Budget IntroductIon ThIS document provIdes supplemental InformatIon related to the Fiscal Year 1999-00 City of Santa MOnica Budget DIScUSSion A number of Issues related to the FIscal Year 1999-00 budget reqUIre more detaIled diSCUSSion The Departments with program responSlbllrty for these Issues prepared mformatlon Items or bnef descnptlons for that purpose. The follOWing table of contents Identifies the Information Items and supplemental matenal Table of Contents Subject ExhibIt 1 Results of Citywide Fee Study and Recommended Modifications to Fees A 2 Proposed Refuse Rate Changes B 3 Neighborhood Organization Support C 4 FIscal Year 99/00 Work Pnontres for the Department of Plannrng and D Commumty Development 5 Proposed Changes to a portion of the Water Rate E ConclusIon The Budget Study Sessions, scheduled for June 1, 2, and 3, 1999 (the Tuesday, Wednesday and Thursday Immediately following Memonal Day) provide further opportUnity to address Issues related to the budget Should you have any questions or require further clarification before these meetings please contact the City Manager"s Office staff Prepared by Susan McCarthy, AssIstant City Manager KatIe E Llchtlg. Assistant to the City Managerfor Management Services I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Exhibit A I I I I I I I I I I I I I I I I I I I FINANCE TREASURY'RB DRC:F \FINANCE\TREAS\SHARE\FEEST98 FEES/NIT May 20, 1999 Santa MOnica, CalifornIa INFORMATION ITEM TO Mayor and City Council FROM City Staff SUBJECT Resu/ts of CitywIde Fee Study and Recommended Modifications to Fees I ntrod u ctlO n This report discusses the results of the recently completed citywide fee study, and provides recommendations for revised rates for eXisting fees and rates for new user fees for servIces provided by vanous City departments Background In 1994, the firm of DavId M. Gnffith & Associates, now known as DMG Maxlmus (DMG), conducted a study of all General Fund fees for services and Council subsequently adopted resolutions settmg the new fee levels The resolutions provIded for an annual Increase based upon change In the Consumer Pnce Index In additIon, the resolutrons provided that comprehensive fee study updates will be completed at five year intervals to ensure that the approprrate level of costs for user fees IS being collected. In FY 1997-98, DMG was engaged by the City to conduct the first five year fee study update. The study was recently completed and the results are discussed In thiS report 1 DISCUSSion The fee update methodology used by DMG was to meet with CIty personnel to determine the amount of tIme spent by each position Involved In provldmg the service for whIch the fee 1$ charged These time estimates were then multIplied by the full cost per hour for the applicable position The result was the full cost per Unit of service. The full cost per Unit of service was then compared to the amount currently being charged per Unit of service and reVISions were recommended, as appropriate, after further consultation With departmental management and staff Both Increases and decreases are bemg recommended In most cases, the City'S policy IS to charge a fee that recovers the full cost of providing services that benefit IndiVidual users rather than the community as a whole However, In some cases, fees are set at levels that do not recover the full cost of providing the service based on social and policy consIderations For example, Santa MonIca has hlstoncally had a policy of subSidIzing youth recreation programs. which not only benefit individual children, but also benefit society as a whole The last fee study set a number of fees, particularly In the Planning and Community Development and Environmental and Public Works Departments, at a level less than full cost recovery because the City was emergmg from a severe recession at the time, and the Increase of these fees to a full cost recovery level might have served as an Impediment to economiC recovery m the City_ Given the performance of the economy In the years since the last fee study, staff believes that It IS now appropriate to raise those fees to a full cost 2 I I I I I I I I. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I recovery level Staff attempted, where possible, to set fees at levels consistent with nelghborrng cities while maintaining the goal of full cost recovery Attachment A IS a list showing the current rate, proposed rate, and the estimated revenue Increase for the fees Included In thiS fee study The study examined all General Fund fees for service as well as certain EnVironmental Program fees In the Wastewater Fund. In total, these fees currently generate approximately $4 million annually. The annual revenue Increase resultmg from adoption of the recommended fee rate changes is estimated to be approximately $473,000 to the General Fund and $60,000 to the Wastewater Fund, which represents a net revenue Increase of about 15%. A bnef diSCUSSion of each of the departments/divIsions is provided In Attachment A Certain beach fees and other event related fees were not Included In thiS study These fees wIll be addressed In a separate staff report addressing an overall policy for event management. The fee changes recommended will take effect July 1, 1999 With the exception of Planning fees, whIch will take effect on September 1, 1999 All fees will increase annually by the change In the local consumer pnce Index A complete fee update will be scheduled In 2004 Adoption of the recommended fee Increases will result In annual revenue of approximately $473,000 to the General Fund and $60,000 to the Wastewater Fund. These Increases are 3 /' reflected in the City'S Proposed FY 1999-2000 Budget. Prepared by. Enclosures ,.,- Mike Dennis, DIrector of Finance Ralph Bursey, CIty Treasurer/Revenue Manager David Carr, Assistant City Treasurer Attachment A. List of proposed fees showing current and proposed rates 4 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ATTACHMENT A Environmental and Public Works Management The recommended fee reVISions In the General Fund are primarily due to increasing the fees to a rate that provIdes full cost recovery Some fees had been set below full cost recovery In the 1994 fee study because the rate of Increase was thought to be excessive taking Into account that the local economy was recovering from a severe recession In addition, the study found that the current fee structure for englneenng plan check services tended to over charge for small projects and under charge for large projects. In response, the staff recommends changing the structure to charge on a more equitable baSIS Also, the establishment of fees for Encroachment Permits for non-commercial (residential) projects and for Other Right of Way InqumesfResearch (miscellaneous services such as researching survey mformatlon or wntlng flood hazard letters are recommended The estimated revenue Increase resulting from adoption of the recommended General Fund fee reVISions would be approximately $22,000, nearly 90% of whIch IS the result of the Plan Check fee restructunng. The recommended fee reVISions associated With the underground tank storage program result from new Federal regulations which requIre annual inspections of tank sites that were preViously Inspected once every three years. The estimated revenue increase resulting from adoption of the recommended underground ground storage tank fee ,/ I I I I I I I I I I I I I I I I I I I ~. ~l~:~~.~ ~ - , ~ -.. - .. - 'Division: Environmental and Public Works Management - Administration r,(\~vl~l:'d r nc no, a( I , /"1/~U Pt" LJllIllJf. Proposed Fee per SUlVII..U Study , 'Jote AU fees are per Item unless otherwise designated ....----- ::XISTING FEES : Jtlllty Excavation Permits , Up To 24 Feet , 25 Feet to 1,000 Feet Over 1,000 Feet $77 39 61919 1 .160 99 106 03' 'Encroachments , 'Sidewalk Dmmg '$5000 up to 100 1$10000 up to 200 r If 'If $ 50 per If if over $ 50 per If If over 1 OOlf 200 If . I 'Temporary No Parking $25 00 base plus $20 00 base plus $ 1 00 each for "No Parking ~ signs, $ 1 00 each for ~No Parkmg ~ signs, i 54 DO/day for sach metered "Jarklng space S4 DO/day for each metered parklnq space janners PermIt )emohtlon, excavation, or grading activIties dUring restricted hours '(SMMC Section 4 12 130) Construction, maintenance, and repaIr of bUildings dunng restricted hour (SMMC Section 412140) 'News rack Code Enforcement (Removal) News Racks Installation Permit 'Encroachment Permit - Commercial 5301 5900 103 94 165 00 'NUIsance Abatement Board 10394 16500 26 50 50 00 . 1000 2500 381 70 rime & Material "ecovery of actual ::Ity costs 'Time & Matenal JT1me & Matenal recovery of actual recovery of actual City costs City costs NEW FEES ::ncroachment Permit - Non-Commencal $100001 r ,; "..._~_.}r - .~ DIvision: Environmental & Public Works Management CivIl Engineering Note All fees are per Item/permit unless otherwIse noted EXISTING FEES Plan Check Fees Residential Under $20,000 ValuatJon 520,001-$75,000 Valuation 575,001-$200,000 ValuatIon $200,001-5500,000 Valuation $500,001-$1,000,000 ValuatIon $1,000,001-$5,000,000 Valuation $5,000,001-$10,000,000 Valuation 510,000,001-$15,000,000 Valuation 515,000,001-$20,000,000 Valuation $20,000,001-$25,000,000 Valuation Over $25,000,000 Valuation CommerCial Under $20,000 Valuation $20,001-$75,000 Valuation $75.001-$200,000 Valuation $200,001-$500.000 ValuatIon $500,001-$1.000,000 Valuation $1,000,001-$5,000,000 Valuation 55,000,001-510,000,000 Valuation $10,000,001-$15,000,000 Valuation S15,000,001-$20,000,000 Valuation $20,000,001-$25,000,000 Valuation ValuatIon Over $25,000,000 ValuatIon Final Parcel Mac Final Tract Mac Map RevIsion Lot Line Adjustment ,/" .... ....... ~ .... ,.. ... .. ~"4. ..-.,J . i~/;~-::~-~ -- - Ir'" rI'... -.... ....r.. '" Revised Fee as of ':.>~;:f-<-:~: - 7/1/98 Per Umt of Proposed ree per Service SllJdy - $222.66 $28900 35519 32600 64146 54800 641 46 54800 64146 90600 641 46 3.471 00 641 46 Time and Matenal Cost Recovery 641 46 rrrme and Matenal Cost Recovery 641 46 ITIme and Matenal Cost Recovery 641 46 Time and Matenal Cost Recovery 641 46 Time and Matenal Cost Recovery 180.24 Time and Matenal Cost Recovery 180.24 608 00 2,14704 83300 2,147 04 1.08600 2,14704 1,90900 2,14704 3,471 00 2,14704 Time and Matenal Cost Recovery 2,147.04 TIme and Matenal Cost Recovery 2,147.04 TIme and Matenal Cost Recoverv 2,147 04 Time and Matenal Cost Recoverv 2,147.04 Time and Matenal Cost Recoverv 1,29353 1,70900 1,86077 1,709.00 556.64 654 00 201 45 TIme and Matenal Cost Recoverv I I I I I I I I I I I I I I I I I I I .1 -I I I I I I I I I I I I I I I I I I .' --...~ ......" -' '-2}??:;~~~r-t~~: . !.-.;; ~~~ . -' -~ -~ <-, )ivlsion: Environmental & Public Works Management Civil Engineeru:g -. - ~ ",,- ~.:: -:~::. ~~;-~~ ~ :~;'.-~-~~ - Revised Fee:as of '. -, -. 711/9-8 Per, Unit of ::ImpOsed .Fee per SerVice Study , .'- :;;~~-,.;:::~~~~~.~ ~... -- ~ '!;:. ~.. ~ . I Hequest to ReView Legal Easement Parcel Merger I 67327 rime and Matenal :;'osl Recovery 1 ,033 76 Time and Matenal Cost Recovery 89 07 584 00 AdministratIon of Performance Bond ,Maps, DraWings, Plans, and SpecificatIons :Bluepnnts/Maps (1) 81/2- x 11" 13" x 20" through 24" x 36" 27" x 40" through 31" x 40" 30" x 48" 43" x 60" $130 150 1.60 200 2.35 I Standard Specifications I ::ost plus 10% to -ecover -easonable administrative :osts Cost plus 10% to recover i reasonable . administrative ::05ts Items other than listed above Cost plus 10% to recover reasonable administrative costs ::;'ost plus 10% to .ecover .easonabJe administrative ;osts 'Centerline Ties, Benchmarks, and Miscellaneous Survey Ties : Soldier Beam Permit (2) ,Soli Nail Perrmt (2) I TIe Back Permit (2) $260 : 636 16 636 16 636 16 $260 [ 701.0C 701.0C 701 DC I Street Vacation - Commercial Time and Material Time and Material :::'ost Recovery Cost Recovery rime and Material Time and Material :;'osl Recovery Cost Recovery ! 54 08 (3) 3treet Vacation - Non-CommercIal ~Flood Hazard Letter I 'NEW FEES I 'Other Right of Way InqUiries/Research Time and Matenal Cost Recovery "r " Notes (1) These fees were revIsed per Resolution #8944 (CCS) on 10/15/95 No Increase IS recommended (2) Fees for shonng permIts (soli nalls, soldier beams, and tIebacks) were ongmally Included In the fee study, but were separately revised by Council on 11/10/98 per ResolutIon No 9334 (CCS) (3) Now Will be Included In "Other RlghtMof-Way InqUiries/Research" .f I I I I I I I I I I I I I I I I I I I .1 I I I I I I I I I I I I I I I I I I , - ... -. - . roO..~ ~~~~~ , ~ '" >~ - . ~ ~ ;~~f-~~i1t~ ~ - , - - ~ - - , - - - -- "='" ,"'- , - . - ~ ; -, ~.. -.--:--=-:::- . ReVised Fee as.oT - - - DIVISIon: Environmental & Public Works Management - 7/11989er Unit'of Proposed-Fee .per Street Maintenance - ,-. -Service -H ::. Stu~ - - - ~ ~-...;:~ -: ---,.-::.:.:- -- ~0~':-- --~--.."~. - - EXISTING FEES Weed Abatement TIme and matenal IT Ime and matenal cost recovery cost recovery Clean Public RIght-at-Way Time and matenal rrEme and matenal cost recovery cost recovery Removal at Illegal Signs/ObJects $1059 per Time and matenal occurrence cost recovery Damage Billings Time and matenal TIme and matenal ~o recover City 0 recover CIty costs to repair costs to repair damaae damage Right of Way Improvements (Concrete) rflme and matenal Time and matenal cost recovery cost recovery $500 mInimum $500 minimum RIght of Way Improvements (Asphalt) !TIme and matenal Time and matenal cost recovery cost recovery $500 minimum $500 mInimum ./ ~ , ~ -~... -~--- ~~~~~~~-~~ - , -, ~~ - - < - .' ~'~>~;j~~:t - - . - -~-~ . .' . u -- .' -~ - > - , ~ ~- ...~....-::.:-:...--:, ~-.. ~-~~ ~ .. ... - ~--~ - ~---,:, ~ - -- ....~ ~ - - '. - -- ""'~ -~ . ~ - - . . . ~ "'-' - .. '. - - , - . - Revised Fee-.as of Division: Environmental & Public Works Management 7/1198 Per -Unit of Proposed.Fee per Environmental Programs : . - - Service Study - -. - - - - Note All Items are per permit unless otherwise noted EXISITING FEES Underqround Storaoe Tanks - Permit to Ooerate $225 84 $964 00 Permit to Operate/Additional Tank 4983 85.00 Underoround Storaoe Tanks - Permit to Install 41245 1 . 180 00 Permit to Install/Additional Tank 7104 41900 Underaround Storae-e Tanks - Permit to Remove 329 75 1 ,233 00 Permit to Remove/Additional Tank 115 57 Time and matenal recovery of City costs Storage Tank Cleanup Fees Time and matenal Time and matenal recovery of City recovery of City costs costs ,.- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Police The majority of servIces provIded by the PolIce Department provIde benefit to the community as a whole and thus are funded by general tax revenues rather than by user fees However, there are a number of services which directly benefit individuals and thus have related fees Most of the fees related to these services are recommended for a level equal to full cost recovery The estimated revenue Increase resulting from adoption of the recommended fee reVISions would be approximately $36,400. ThiS represents an increase of approximately 6%. ApproXimately 77% of the Increased revenues IS from reVised fees for vehicle impound release ($16,500) and police permits ($10,100) These Increases primarily resultfrom the re-evaluatlon of the costs required to provide those services. In addition, the fingerprmting fee IS recommended for Increase due to Increased cost from new State reqUIrements /' ~ -~:>~~' .,?~ ..' -. ~t_'.~ ~ '-. - :~~~;~::'-':1~~ ~~~~~~f~~ ~~-~ - -. ' .' __~ . R~~~F~~s'of _ -.. >::. . . - --<- 711198 P.er-Unij:,of Proposedr.eeper Division: Police Department/Administrative SerViCes .' 'Service- - " Sluc!Y~ EXISTING FEES Other Reports (Theft) Traffic Accident Reoorts Photos/Color or Black & WhIte $3 50 oer 08Qe (1) $3 50 per page (1 3 50 per oaQe (1) 3 50 per page (1 20 15 plus outsIde 20 98 plus outside lab orocesslno fee lab processing fee 59 38 52 50 93 31 82.00 5.30 1200 26 50 35 00 79 52 92 00 15374 31300 39018 47600 55 00 55 00 Crime Analvsls/Research-One search of database Grime AnalysIs - Multiple searches of database F rn qerprlntlnQ-Pubhc Vehicle Impound & Release Boot Removal PartY Response. 2nd call In day DUI Response - Accident/InJUry Police Billable Services False Alarm Fees 3rd Response dUrlno same fiscal year 4th and Subseouent Response dUrlnQ same fiscal vear 103 95 135 13 10395 135 13 (1) These fees were revised per Resolution #8944 (eeS) on 10/10/95 No CPllncrease IS orovlded for '" #I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I .J..-::---......~'=' or" .: '. ~:~ :~:' :~:'::t~~~~iJ ~, . - ...... ~ -... - ~-<..-:' .....;:.. ~_ ... .... ~r.;..y......" -~::.::. --:.... ---="~-!: ... - -... - DjviSion: Police DepartmenUAdministrative Services RevisedFee as of _ - , - 711198 Per'Un!! of Proposea Fse per 'ServiCe 'Study Police Permit Fees - (Types of bUSIness for whIch an annual Pollee permIt IS reoUlred) Ambulance Compames Alcohol DlspenslnQ LIcense Amusement & Entertainment Enterprises Arcade Rides Non Permanent Rides Shows Skill Games Non-Permanent Skill Games AuctIoneer Auction House Auto Parks (ParkrnQ) Auto Wrecking Bathhouse or Treatment Bdhard Boxlna Carnival CarnIval MerchandIse Circus Dance Hall Dancing Academy Danclna/Entertalnment In a Bar Drive-In Restaurants F!:qure Studio Firearms Fortune Teller Health Club Herb Doctor Itinerant Vendor Massaoe Establishment Massaoe T echnlClsn Parade Peddler Phvslcal Tralnlna or Fitness Pool Hall Second Hand Dealer Shoot'" ] Gallery SohcltlnQ Business Sollcltrno-Interstate Taxicab Telemarketrna - Retail T elemarketlnQ - Service Tow Truck Owner Valet ParkJnq Pawnbroker $45 74 1484 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 4574 45.74 4574 4574 4574 4574 4574 4574 45.74 4574 45.74 4574 4574 $45 74 51974 555 00 2075 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 55.00 55.00 5500 5500 55.00 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 5500 51974 .r " Animal Control Historically, the City has subsIdIzed approxImately 50% of the costs of provldmg AnImal Control services Heavy SUbSidizatIon of anrmal regulation services IS consIstent with the policy of most Junsdlctlons and IS mtended encourage use of the servIces The recommended fee reVISions would contInue this policy AdditIonally, It IS recommended that the fee for bIte reports be reduced to comply with Public Records Act limitations. The estimated revenue Increase resulting from adoption of the recommended fee reVISions would be approximately $12,000 or 12 5% The Increase IS prlmanly due to Increases In Impound fees, boardmg fees, and Ilcensmg fees. Partially offsetting IS a decrease m the fee for bIte reports as staff has determmed that this fees IS subject to Public Records Act restrictions Adoption of the fee recommendations would maintain the City's subSidy of these services at a rate of approximately 50%. / I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ,- '" ~ ~ - . - ~>-. ,.j:c; .. . . . - - " - - - .... - .... -- - ~ -. - c .~ n - - ..,. ...":.. -:..... --t' < - '. - - - - - ~ .- - 0 - -'0_ ~::.-;.; _ - ~~~..-. - . - - - - . ~ - - , -- .' - - x~ ...--,,--:_ ~ -:!. - Revised Fee as of ~. -- , . -- 7/1/98 Per Unit of Propos~Fee .per )ivISlon: Police DepartmentlAllImaJ Control- - Service -study - Note All fees are per occurrence unless otherwIse noted EXISTING FEES Pet Relinquishment - with License $530 579 Pet Relinquishment - without License 2634 23.20 plus license fee olus license fee Pickup/Impound - Retrun to Owner - 1 days 2660 2926 Plckupflmpound - Retrun to Owner - 2 days 31 81 41 00 Bite Report & Investigation 31.81 325 Animal Trap Rental 530 578 AnImal LlcenslnQ Neutered male or spayed female 1060 11.56 Unneutered male or un spayed female 21.21 2312 Issue License In Field Neutered male or spayed female 1060 11 56 Unneutered male or unSDayed female 21.21 2312 BoardmQ 5 26 oer day 5.77 per dav Adoption Cats 5.26 580 Adootlon Docs 1051 11 56 / Fire As with the Pollee Department, the major functIons of the Fire Department benefit the community as a whole and thus are funded by general tax revenues rather than by user fees. However, there are a number services for which user fees are appropriate. The department has traditionally attempted to recover 100% of the cost of providIng those services. Based on the analYSIS of the department's fee structure, staff IS recommendmg a modification of the fee structure to one Similar to that of the County of Orange. The recommended structure IS more reflective of the actual work performed and the costs Incurred than the current structure Certain fees have been broken out into a number of expanded categories allOWing for a more eqUitable fee structure. ThiS resulted In increases in some eXlstmg fees partially offset by substantial decreases in others Adoption of the recommendations would result In mcreased revenues of approximately $54,000 annually or 11 % ApproXimately 90% of thiS Increase is due to the establishment of five new fees These are discussed briefly below' Wntten Response Fees - Fee for Insurance agents and investigative firms requesting a copy of a fire report These requests reqUire research and a written response from the department ThiS fee IS projected to generate approximately annually $27,800 In additional revenue. Staff IS also recommending elimination of the fees for reSident and local bUSinesses requesting fire reports. Special CommerCial Sprinklers - ThiS fee IS for Fire Department staff review of new technology spnnkler systems These systems reqUire additional staff / I I I I I I I I I I I I I I I I I I I .1 J I I I I I I I I I I I I I I I I I resources because of very specific rules that apply to these systems ThIs fee IS projected to generate approximately annually $6,500 in new revenue Alternate Methods - ThIS fee IS Intended to formalize the process of reviewing requests for alternate methods of fire protection This service takes a significant amount of staff time, but IS currently provided free of charge This fee would generate approximately $13,500 annually In new revenue. SpeCial InspectIons - This fee IS for inspections conducted after normal working hours This fee is expected to generate approximately $500 In new revenue annually. Approved Production FaCility ~ ThiS IS a new category In the Uniform Fire Code requiring inspection. ThiS fee is projected to generate approximately $1,000 In new revenue annually /' . '--:0 -;:; . I. _ ~ - ...... -~ ~ .. ~.~ ~ - ----....:;. lo ~ - ~ :'~::;~:~~~~-;~K:_, - -- .- . <;..~ -: ." )ivISion: FlrelAdmmlstration - -- [Note Unless otherwise noted, fees are .per permltllnspectron~ EXISTING INew Construction < 6,000 sf , New Construction Inspection Only 'New Construction> 6.000 sf I New ConstructIon InspectIOn Only ,Tenant Improvements <6,000 sf !Tenant Improvements Inspection Only<6,OOO sf 'r enant Improvements >6,000 sf , Tenant Improvements Inspection Only>6,OOO sf l:ommerClal Sprinklers <100 Heads I :ommerclal SprInklers 100 .. 299 Heads I :ommerclal Sprinklers 300 - 700 Heads . ::ommerclal Sprinklers >700 Heads , ,Standby Pipe System ICommerclal Sprinkler TI <10 Heads Commercial Sprinkler TI10 -100 Heads 'Commercial Sprinkler TI >100 Heads I Residential Sprinkler Systems 130 , rnvate Hydrant Systems Fire Pump Install I Spec Extinguisher System . Spec ExtInguisher System.. Inert , SpeCIal EqUIpment , Gas Systems INew Fire AJarmlLG TI !Flre Alarm TI IFlre Alarm/Control MoOltor ',Igh Piled Storage I"JST Install I ~ove Ground Tanks l. -hghrlse Inspection ~Laboratory 'ResIdential Care I Day Care <50 I pay Care >50 Private School IpreSchool I Hospital I Convalescant Hospital , ,Ambulatory SC AIrcraft Refuel I Aircraft Repair Hangar , Candles/Open Flame l:::amlvals/Falrs 'XMAS Tree Lots ':;ombustlbJe Fibers ':;ombustlble Matenals ",,- .I .,"'_ . ~ -2'~ --:;. --..(;...... ReVised Fee as of _ ~ _ . 711/98 Per Unit of I Proposed Fee per Service I Study" - - I I 101 70 101 70' I 101 70 , 101 70. 101 70 r 101 701 101 70, 101 70, 159 59. 499 281 1 .135 28 I 1,98328, 232 18, 8587. 15810. 392 811 158101 75.291 371 10 / 11344. 113.44 . 75.29 I 75.29 I 160 16 160 16; 160 16 75.80' . 147 59, 221 40 , 493 82. 7528, 7528. 75.281 75.28, 7528 I 75.28, 80.58. 75.28. 75.28. 75.28, 75.28, 43.47~ 75.28. 79.52 . 7528, 7528, 171 19' 6492: 448 73, 129 80, 144 61, 4870, 31 0 O~, 97 3~, 256 BE, 289 17 , 427 9~ i 620 O~: 407 37 , 11806, 203 64 , 289 17 , 000, 258 00 , 70760, 289 17 , 37480, 256 88, 342.90, 684 77, 342 38, 256 88 , 450 DO, 407 27, 289 30, 369 16, 9740, 9743, 4871. 971(: 1298E, 646C, 196 DC, 195 OC , 129 7~, 64 71, 129.5C, 324f, 6505, 64 80, 64 60, 6460, I I I I I I I I I I I I I I I I I I I ^ ~ - ~ ....----- .... ;: ....-........'I~:.-f~-~ ~ - --' ~- ~ _..... ~~ v . ..,. "- - ~ PWis'ion: Flfelp..dftllniStratiOn cornbuSllb\e oust Products SiOlOSNes f lreworKS r p..ena\ l= IreworKS - Ground hlQh ?\\eo caO"lb\.1stlole StoraQe \",\ot war\<:. \ndustna\ O\l8115 LlClIa1ed petro\eUm Gas Use - Event ~Ioulf..o 1'0",,'00111 Ga' - ven""" 10 BUIld"'" Lumber Yard Maones\Um, WOrf.\OQ Ma\\. use o~ common Area Pub\\C p..ssel1'lblV .:. 5,000 51 pub\\C Assel1'lbN 5,000 sf an<f Qr~ter Re~f\oeratlon s....stem Repair GaraOe SP\c.\'iIr\Q/D10P\I1Q P'/rotech/f\ame Sf X :I el1tslca('\OOles ~ 200 ..400 sf ents/canOPles 401 _2,000 sf entsfCaOooles 2001 -5000 s~ entslCaflOo\es ;;. 5000 $1 Reoort coov - rlre Report coov - EMS \4our\v Charae GRiK CateCO ~ 'i GRiK CatecO I{ 2 GRTK Cateco V :3 CRTK cateQ6~ 4 I , , , , , , , , , , , HazardOUS Maten8\ Response In",e ""d Mater'" .1\1"" aocl Mate"'" charge to recover charge to recover c\tY costs of CItY costs of responses to responses to nazardO\lS hazardoUS matena\S ,matena\S ~ftlergeoC'}l emergency situations sltuat\ons - - < _.-~ ~~:~~ -~;"~::~K-;;--" ~~~~'--;~f.-;.; ~~- ff-:':"~~-:"'-"~~ -':':~.(."':"'.""~-~ ~ .._ ~L -~ o;c. ...... ~ ~ _...~ :-- - -_:-. ~.....~- -...-- ... IVIsion: Frre/Admlnistration - NEW FEES ,.,- -l s ....-~--:: . .:;; ~ "'" -:::;;~ ~ - -.!' ;....-..-- - - -- ... ".-" ...~....~ ~ <:- .; r~~: ~~~_~~ ~~~ ~ --. - ~ - --A- -~f::?(~4_:;f;.~~: ~ ~:~.?~t ~~,o.,. r.2'J"f,:~t~O:. - -:~ __:- "'~. -: :711198 Per Uhltof. PrO"PoseiJ~iie-per .,~ : _.- "SEirvi~~~:- =<' '~_ -stu4f~~' ~... . -" ~.ih 6460 6100 129 83 6473 000 19420 426 00 448 80 277 48 652 40 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Traffic Enqineering The Traffic Englneenng DIvIsIon administers the City's Transportation Management Plan and processes overSize load permIts, as well as performing many non-fee functions. The Transportation Management Plan IS pnmanly funded by a fee charged annually to employers for revIew of their transportatIon management plans Staff is recommending an Increase of $1.00 per employee annually to these fees It IS estimated that this will Increase revenue by approximately $31,000 annually, which will allow full cost recovery No change IS recommended for oversize load permits as this fee IS governed by State statute / ~ - - - , ~;~"~~i~~~ .:+::~ ~ ::-~~ -<- - - - - - - - - ~ ~_.: :~~;-~.~ - - - - - - "y - - -' - Revised Fee as of DiVisIon. Planmng and Community Developmeriil - 7/1/98 Per Unit of Proposed Fee :per TIClJfic Engineering - - Sf?CVIce-:- Study , - ,- ~ :~- .- - - - -- - EXISTING FEES TMP Fees 10-49 Employers $800 5900 oer employee/yr Iper emplovee/vr TMP Fees 50+ 6 00 per 700 emplovee/vr loer emplovee/vr Oversize Load PermIt 1600 1600 /' I I I I I I I I I I I I I I I I I I I I . I I I I I I I I I I I I I I I I I I City Clerk The primary functions of the City Clerk's office are funded by general taxation. However, some user fees are collected for services such as document copYing and sale of documents Adoption of the recommended fee reVISions would result In a mmor revenue Increase of approximately $1,700 Most of the projected Increase IS due to a new fee for research for the publrc regarding City Issues While it IS not uncommon for cities to charge a fee for thiS service, Santa MOnica currently does not. Establishment of thiS fee at the recommended level of $2500 per hour would still maintain a City subSidy for the service of approxImately 40% while establishing a rate similar to that of other Cities. / ....._~.. -.- r _ r.....>~ .~ - - := L-. ~ :~L ::~_~. Ivision: City Clerk/Admimstration, NEW FEE Research ~-- ...... u ,- , - .~~ -:~.~:~~~~;;~}!!);~ ~'1:~,~~~~~~~~:-_:. ~ .. ....... c.......... _ ...---- -~~~ ~ ~ ~"_-L.,..~~_... - '" ri. \_, ':" ': Revlsed-Fee:as-.of - " - -~ 4JU98Per-Unit:Qf PropoSedFee,per Service study 25 00 er hour I . I I I I I I I I I I I I I I I I I I . I . I I I I I I I I I I I I I I I I I I Library Staff IS recommending no reVISions to Library fees A review of other mUnicipal libraries has confirmed that the Library currently -recovers an appropnate level of costs for user services / Planninq The fee levels recommended by staff are based on setting most fees a level equal to cost recovery. The fee study determrned that most fees are currently recovering a much lower percentage of cost One reason for this IS that the last comprehensive fee action by CouncIl In 1994 set a number of fees at a level less than 100% cost recovery because, as stated earlier, the City was emerging from a recession. Additionally, the current fee study determined that the effort involved in provIding many servIces had Increased since the last study. AdoptIon of the recommended Planning fee reVISIons would result in Increased revenue of approximately $316,000 ApprOXimately half of the Increase IS due to Increasing the level of cost recovery for a number of fees to 100% The remainder of the estimated revenue Increase IS due to the reevaluatIon of the actual work required to perform these servIces and the proposed establishment of two new fees ApprOXimately 60% of the increased revenue results from revisions to Plan Check ($129.500) and BUSiness License ReView/Home Occupation Permit ($56,000) fees. The reVised Plan Check fees reflect the reevaluation of the costs to perform the service as well ensure that the fee IS eqUitable for all project sizes The reVISion to the BUSiness License ReView/Home Occupation Permit pnmanly reflects Increasing the cost recovery level from 80% to 100% Establishment of new fees are proposed for Code Compliance Checks and ./ I I I I I I I I I I I I I I I I I I I . I . -I I I I I I I I I I I I I I I I I I ArchItectural Review Board Staff Approval These services currently provided fee of charge Establishment of the new fees will generate approxImately $25,000 In new revenue annually. Staff is recommending to continue subsidIZing the fees for certain services for which the fee has been set low for policy reasons These Include the fees for AdministratIVe Approvals, Hlstoncal DJstnct'Landmark DeSIgnations, Temporary Use Permits, and Reduced Parkmg Permits, which are set at cost recovery levels of 80%. No Increases are recommended for fees for appeals, and the fees for Certificates of Appropnateness will continue to be waIVed. There are certam fees for which staff IS recommending cost recovery of less than 100% In keepmg With prevIous Council polICY decIsions For example, no change IS recommended for the fee for appeals which Will maintain the pohcy of affording the opportunrty of appeals to everyone at a reasonable fee level Additionally, staff IS recommending no change to the waIver of fees for Certificates of Appropnateness. ./ ~ - ~ ........::. -- DIVISIOn: PJannln9 and Zoning :' "~~;~_c,~~~ i;: ;-, - ReVlSedFe;aiof711~8~ ~ _ ,~_ '''PrQposedFee_ _ Un~ ~ ~Mce - '; =:.-0 - -- per.s~y EXISTING FEES Adlustments AdminIstratIve Approval-Less than 500 sf AdministratIVe Aooroval-Over than 500 sf Alcohol Determlnatron Alcohol Exemption AppeaJs-Plannlno Permit Appeals - NOise Pmt Architectural Revlew-Slons/LandscaPlnQ Architectural Review T<10,OOO sf)/SIQn Adlustments Architectural Revlew-Malor Business License Review/Home Occuoatlon Certificate of Compliance Conditional Use Permlt-500 sf or less CondItional Use PefO'1I1-501-5,000 sf Condlttonal Use Permit-Over 5.001 sf Deed Restriction Demolition PermIt Development Review EIR - NeQ Dee Environmental Impact Report FInal MaD General Plan Amendment Historical District Landmark Deslanatlon Multiple Applications NOise Varrance Performance Standard Permit Reduced ParklnQ Permit Re-Occupancv Permit Resldenllal BUlldlna Reoort Temporary Use Permit i entahve Map/PM WaIVer Use PermlWanance ApPlications Yard ModificatIOn Zone ChanQerText Amendment Prolects In Coastal Zone Lot L.lne Adlustment Perrmt ExtensIon-AdmIn Certificate of Economic HardshlD Plan Check less than 101 sf Plan Check 101-500 sf Plan Check 501-5,000 sf Plan Check Over 5,001 sf NEW FEES Code Compliance Check 4RB Staff Approval / $530 14 424 11 636 16 424 11 51953 106.03 202 40 137 83 371.10 646.76 5301 689 18 1,388.95 2,094 03 2.788.50 371 10 275 67 3.467 08 3,265 63 4,744 70 662 67 3,71093 506 00 1.240.51 286 27 7590 84821 1,060 26 556 64 2500 318 07 1,669.91 1.060 26 1,060 26 3,71093 5832 689 18 148.44 556 60 106 03 265 07 424 11 583 15 $654 00 709 00 840 00 680 00 523 00 106 03 202 40 173 00 465 00 75900 8255 974.00 1 91800 2,52400 3,16700 410 00 41000 4,02600 5.957 00 6.426 00 923 00 3.74400 1.66200 1,662 00 286 27 198 00 1 , 192 00 1,192 00 923 00 3200 383 00 1,684 00 1.152 00 1,15200 3,744 00 124 00 629 00 225 00 555 00 210.00 400 00 51000 781 00 51000 184.00 I I I I I I I I I I I I I I I I I I I , I . I I I - ;-;~~~i;~~~~~~~~< ~--~-.~- ,c~~_~ ., - , - _ 'J- ~ __~~;,~_., i~~;~~~~--::.~;~f~ ~~~ Revised f:eeas of7JfJ9S'P.e'" -.'= -:1'~pQsedF~~ ""-.-".' Umt of SeMce::~,~~?:: -'" .' .per~-=f,'; . DIVision: Planmng -aiicfZOning J Notes J fees are per Item I I I I I I I Development Agreement fees as authorIZed under Resolution #7211 (CCS) 5/13/86 are recommended o remaIn at current level and are not Included In thIS fee resolution Fees for Certificate of Appropnateness and CertIficate of Appropnateness - Major are waived per Resolution #8300 CCS dated 10/8/91 I I I I I I I I / Community and Cultural Services The City has traditionally subsidized a substantial portion of recreational and other services so that the entire community can participate without regard to financial Implications The department IS recommending no changes to most fees as an appropnate level of costs are bemg recovered Fee reVISions are being recommended for park and Ken Edwards Center facIlity rental charges, The recommendations Include Increased rates at some sItes and decreases at others In addition the categones of rates are bemg expanded. 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"'0 ~ III E S c Ql .Q .: 10..1:: u'!::: -0. ~ 0.1>> <(u l:: C 1'Di'5 Ql ..... _ 0 Q) U a.g E c o - U-o lIi~ ..9:1 rtl :;:I CI) a: a:; (ij..c ... - ~~ Ql rI) C)-: . E Q) ..... oQ) roa.. III E ==' ..... ~.E t: C Q) 52 UC6 "'0 U mE ~ ... "'C Q) we,) c ro Q) CI) ~o~ Q)~<= .r:~o iE~ 02i.~ s ;>.0 o -::: Q) _t)Cl Q)~l& ~U')~ Ol_ .... ctI 0 Q) rnt::C ::J 0 Q) E~U C-CI) (IllP-c Q) () .... ~)(ro - ~ ~ E.c""O ,-_w Q).cc a..-:Q) . ~:::a:::: Q) ~ Q) ro E: c.. CD :5 "0 Q) Cl ..... I'D ..I:: to' Q) ..0 ~ rtl 1: Q) > cv CI 5: rn iti .... "0 t:: :;:I - Cl 5: 15 :::l "0 t: o l,.} rtl e .2 ii .!::! c ro Ol ..... o - ;,; e 9- c o Z CI) Q) ..... ::l C Q) > ro u "- Q) E E o u .... .E Q) :0 CIJ CD > co 15 c !!! ..... .s e Q) l) fIl "0 ..... ro 3: "0 W C Q) :::a:::: Q) ..r. I- .. rtl C. :J o ..... OJ -0 o o ..I:: ..... o .0 ..r: OJ ii5 t:: :::; en -0 c ro rtl 1::. .2 ro N "2 ro en ..... o - ..;::: o ..... c.. C o C "'0 Q) "'0 t:: 2 ~ c3 >0- W "ii5 .... ro 0. Q) rtl ""0 Q.) ~ Q) ..... ro rtl 2 t\) ..... ..... .E Q) :0 ell ro > t\) Q) .... ro tI) ..... <Il 2=. ell ~ Ql j!? ro 'E QJ c:: Cl c E u.. .. . I 0:.1 ~ co ...... -- 1!J :31 ~ u .!!:! I I I I I I I I I I I I I I I I ~ .1 . .1 I I I I I I I I I I I I I I I I I Other Staff IS recommending a returned check processmg fee of $25.00. The CIty currently does not have an standard returned check processIng fee. There are Significant bank and staff costs Involved in processing the bad checks and collection of funds due. Adoption of thIs fee should serve as a deterrent to bad checks. ./'" .' . ::~~~~~~~. - - . -, "-'- '~J , . . " - . - .' ~. - " . ~.... ~ -~....''''~ ~ - . .- - -, - ~. - ~:I~:..:~=') ..._~~ #-....4;.4.::- "'i-.".~<;.-.Jti ~ - ., _-', b' ~",-' ~ , - . , ~ - B..e~i$ea-~ea~'O .. - - - .' n ~ -. -- - ~ - . pfoPoseorBe per . .- . , 11119a~~~1?~~ - . - -. - - .' 0 - " StudY - . 'serJlce- H . - - - . .. Dl\liSion: \1anoUs -- "" ~- . . - t-tEW fEES $25 00 Returned c""c\<.p",ces."'" Feel"'" ,..,m<<\"""" . , , , , , , , , , , , , , I I I I I I I I I I I I I I I I I I I Exhibit B I I I I I I I I I I I I I I I I I I I F \CMANAGER\INFOITEM\SolldWasteRates wpd May 20.1999 Santa MOnica, Callforma INFORMATION ITEM To Mayor and City Council From City Staff Subject Proposed Refuse Rate Changes Introduction This Information Item presents the results of an analysis of revenues, expenditures and fund balance projections for the Solid Waste Fund In addition. a summary of proposed changes to rates ]S presented Background The SolId Waste DIvISion IS responsible for reSidential and commercIal refuse collection, recyclmg programs, the private hauler permit system, transfer station operations, street sweeping, beach maintenance, ThIrd Street Promenade maintenance and downtown parking structure maintenance The Solid Waste Management Fund receives revenue through fees, charges, and mterfund transfers The major sources of revenue for the divISion are refuse fees (80%) and transfer station fees (12%) The majority of the divISIon's budget falls mto three major expense categories labor costs (36%), vehicle replacement and mamtenance costs (31%) and disposal costs (13%) 1 In the past two years the Solid Waste DIvIsion has Implemented new programs and made operational changes In order to operate more efficiently Examples of the changes are listed below · Transltloned to clean burning CNG vehicles for most of Solid Waste's operations · Implemented one-person automated refuse collectron for most residential and some commercial customers to Improve collection efficiency and reduce employee mJurres · Implemented a yard waste collection program without requiring addItional vehicles or personnel · Replaced approxImately 2,000 old metal binS with plastIC 300-gallon containers that last 3-4 times longer and require less maintenance than metal bms · Replaced 1,500 metal binS currently used for commercial refuse collection and some multi-family collections with new or refurbished metal bms The diVIsion's new CNG powered front loaders Will be collecting the new or refurbished binS · In June, staff will Implement a co-mingled automated curbside recycling program for approximately 600 homes ThiS program WIll be expanded next fiscal year The last time rates were mcreased was In July of 1994 Since that time, salanes have Increased 13 7% and vehicle mamtenance and replacement costs have nsen 18% Staff IS recommending changes In rates that Will result In an 11 5% revenue enhancement to the Solid Waste Fund In Fiscal Year 1999-00 The proposed rate Increase Will Improve cash flow to the Solid Waste Fund and IS projected to Increase the fund balance to a satisfactory 2 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I reserve level (two months of operating expenses) by the end of fiscal year 2001-02 DISCUSSIon In 1992 the City modified the refuse rate structure to encourage both waste reduction and recychng as part of an overall plan to comply with the state mandated reduction goal of 50% by the year 2000 At that time a volume based rate structure was Implemented whIch used container sIzes and collection frequency as the basIs for refuse fees Also, the flat multi-family Unit charges were reduced while IndiVidual contamer charges were instituted Volume based rate structures, also known as Pay As You Throw (PA YT) rate systems, are recommended by the Federal EnVironmental Protection Agency and the California Integrated Waste Management Board (CIWMB) as a way to encourage waste reduction and recycling An Integral part of all PAYT rate systems IS the elimInatIon of fixed rates and volume discounts for large waste generators Rather than proposing an across the board rate Increase, staff recommends modIfication of the rate structure to further promote the concept of PAYT The following changes to the rate structure are recommended · Increase rates for large 95-gallon contaIners for single family homes at a higher percentage than 68-gallon rates to further encourage waste reduction and recyclmg . Reduce multi-family umt charges by 50% from $12 08 to $6.00 per Unit and mcrease multi-famIly container rates to encourage recycling and waste reduction 3 · Adjust rates to eliminate volume discounts, thereby eliminatIng discounts for large waste producers · Remove street sweepmg charges from commercIal refuse rates and create a separate charge for street sweeping based on a more equItable basIs for dlstnbutlng the cost of these services The table below summarizes the changes to single family rates Proposed Single Family Rates Service Current Proposed % Level Rate Rate Increase 1-68 Gallon 35.53 39.00 977% 1-95 Gallon 42.14 50,00 18 65% 2-95 Gallon 83.44 100.00 1985% NOTE The City does not charge single family residences for 95 gallon green waste recycling containers Very few customers changed from a 95-gallon container to a 58-gallon container after the yard waste recycling program was Implemented To promote recycling and waste reduction, staff recommends that the rate for a 95-gallon container be mcreased 18 65% compared to a 9 77% increase for a 68-gallon contamer. ThiS proposed rate structure IS expected to result m more customers changing to the 68-gallon container by redUCing, reusmg and recycling to lessen the Impact of the rate Increase 4 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The table below depicts how the proposed rates effect multi-family customers Samples of Proposed Multi-family Rates Customer Service Cu rrent Proposed % Samples Level Rate Rate Increase 6 Umt Bldg. 1- bm 1x week 122.28 12900 5.50% 32 Unit Bldg, 1- bm 6x's week 685.36 750.00 9,43% 48 Unit Bldg. 2- bm 6x's week 1327.16 1704.00 28.39% mel a bm roll-out charge 50 Unit Bldg. 1- bm 3x's week 75340 579.00 -23.15% 91 Unit Bldg, 3- brns 6x's week 2063.74 2376.00 15.13% rncl a charge for a bin stored on CIty land Under the proposed rate structure. rates paid by multi-family customers WIll be based more heavily on the number of contamers and the collection frequency rather than on the flat per-unit charge By redUCing the flat per-unit charge from $12 08 to $6 00 per-umt and increasing the container charges, customers who recycle and produce less refuse are rewarded by paYing conSiderably lower rates As the table above demonstrates, two apartment bUlldmgs can be close to the same sIze but pay very different refuse rates A 50 Unit bUilding that has one bin collected three times per-week would pay $579 00, compared to a 48 Unit bUilding that has two binS collected 6 tImes per-week that would pay $170400 ThiS new pricing structure would prOVide an economIc Incentive to owners of multi-family bUlldmgs to promote recychng and waste reductIon programs to their tenants 5 The rate study completed by the Solid Waste DIvIsion found that the cost of cleanmg the streets In commercial areas (Including street sweeping and collecting litter from receptacles) was not being recovered by commercial street sweeping charges Customers that choose a private hauler rather than the City to collect their refuse pay a street sweeping only charge ($57 14 bl-monthly) Street Sweeping charges are Included In the refuse rates charged to commercial busmesses that choose the City as their service provider The study also found that a flat rate for these services does not fairly distribute the cost of these services Rates should vary In such a way that large commercial bUildings and office complexes which generate more street debriS and litter pay a higher fee than smaller commercial properties In an effort to more fairly distribute street sweeping charges, a new rate structure was developed usmg water meter size (an indicator of a property's Impact on street cleanliness) Meter size was selected because higher water consumption IS related to property size and bUilding usage Properties that have a larger meter occupy a larger area, accommodate more people, and generate greater traffic, all of which directly Impact street debriS and litter The taller bUlldmgs that have larger meters are also located In commerclai areas of the city that receive street sweeping SIX times per-week Although their street frontage may not be extenSive, they contribute to the need for, and receive, a hlg her leve! of service than other areas Water meters deSignated for fire spnnklers would be exempted from the above charges Staff researched the concept of chargmg for street sweeping based on the actual curb miles swept in front of each commercial customer It 6 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I was determmed that thIs system would not eqUitably account for hIgh rise bUlldmgs that have a smaller street frontage but considerably more Impact on street cleanliness This new rate structure for street sweeping IS shown below Proposed Bi~monthly Commercial Street Sweeping Charges Water Meter Size Charge per Meter 75 Inch 3925 1 Inch 5233 1 5 Inch 7849 2 Inch 104 66 3 Inch 156 99 4 Inch 20931 6 Inch 31397 Note Water meters designated for fire spnnklers would be exempted from the above charges The Solid Waste DIVISion offers over 600 different service levels for commercial refuse customers CommercIal rates for City servIce Will be presented differently on future bills, because street sweeping charges that are currently Included In those rates, Will be separated out and charged as a separate line Item on the bill The new billing format Will make It easier for busInesses to compare the cost of City refuse service With the cost of private hauler trash services that operate In the City 7 The table below depicts how proposed rate structure changes WIll effect some of the more popular service levels of commercial service Proposed Commercial Rate Increase Examples Actual Customer Examples Service Level Current Proposed % Rate Rate Increase Customer-A 1-2CuYd bln-1x's 108,62 118.33 8 9% Customer-B 1-2CuYd bln-2x's 179.29 210.49 174% Customer-C 3-2CuYd bln~2x's 502,33 552.99 10 0% NOTE For comparison purposes the proposed rates Include the new variable street sweeping charges based on water meter sIzes The amount of Increase differs between customers because street sweeping charges vary according to water meter size Although refuse rate structures and services vary from City to City. a comparison of refuse rates with neighboring cities was conducted The attached survey mdlcates that the new rates are consistent wIth rates charged In other cities In addition to comparing rates, the chart contrasts services and pOints out factors that can Impact rates, such as proximity of a City to a landfill 8 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Impact of Rate Changes The table below depicts the projected fund balance at the end of each fiscal year for the next five years The first line IS the projected fund balance based on current rates The second line IS the projected fund balance assuming the Implementation of new rates In FY 1999-00 and an annual mcrease based on the CPI beginning In FY 00-01 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 Projected Fund Balance $(347,160) $(761,213) $(2,285,811 ) 5(3.683.846) $(5,283,065) at Current Rates Projected Fund Balance With revised rates and $911,071 $2,069,572 $2,427,622 $3.242,792 $4,235,066 CPllncreases At current rates, the projected fIVe year fund balance would be in a deficit at the end of next fiscal year With the proposed revenue Increase and an annual CPI adjustment, the fund balance would Increase to a satisfactory level by fiscal year 2000-01 and maintain that level for the remainder of the five year penod Although thiS analYSIS Includes an Inflation adjustment, It does not mclude Increased expenditures associated With future capital Improvement projects The proposed rate Increases and modifications to the rate structure for both refuse collection and street sweepmg would be adopted along With the FY 1999-2000 budget. Rates would become effective for services provided after July 1, 1999 A billing msert would be Included with bills mailed beginmng September 1, 1999 that would explain the 9 rate Increase and changes to the rate structure Summary The changes to rates that support the Solid Waste Fund are needed to support the vehIcle replacement program, new programs Implemented without a rate change and cost of living salary mcreases The rate changes are critical m an effort to Improve the cash flow and the fund balance which have been eroded by rising costs and capital equipment purchases over the last five years In addition, to ellmmate slgnrficant Increases such as thiS In the future, staff recommends that refuse rates be adjusted annually based on CPllncreases and studied every five years to ensure that the rates remam equitable and competitive Prepared by Craig Perkms, EnVironmental Public Works Management Director Joe Delaney, Solid Waste Operations Manager Attachment Solid Waste Rate Comparable Cities Survey 10 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Solid Waste Rate Comparable Cities Survey I I I OJ I N .... :r.l ~ -Ie Q) =: .- s::: = 0 0 ~ a I ~ \C - ("".; '"0 ~ ..;....> "':l Q >. t: :0: Fl 0 t"- o l;Il c '~ ::l .~ :..> tr. r:r :;r. ~ Fl V'I - ~ > >. u u Q.l =-- EA C\ ~M ..0 >- >- >- I "'0 0 0 11.1 Z Z ..... 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CA INFORMATION ITEM TO FROM SUBJECT Mayor and City Council City Staff Neighborhood Organization Support I ntrod uctlon This mformatlon Item proposes services, programs, and fundmg levels for encouraging reSident participation In neIghborhood orgamzatIons and enhancIng neighborhood organization partnership with City Hall In the coming fiscal year A $60,000 allocation for neighborhood support, to fund the efforts descnbed here. has been Included In the proposed 1999-00 mUnicipal budget Backqround In 1997, all City support for Santa MOnica neighborhood associations was eliminated and the Neighborhood Support Center dismantled In 1998, CouncIl endorsed a senes of actIVIties aimed at enhancmg overall community mvolvement m government, With neIghborhood organizations as well as mdlvidual reSidents expected to benefit from the efforts (see Attachment) In addition. as part of the 1998-99 budget process, the CouncIl adopted a collaborative objective on Community Outreach & Customer Service With community-wide action steps that would benefit neIghborhood groups as well as 1 mdlvldual residents That objective will continue through the coming year Since 1997, not only have five neighborhood organizatIons remained active, one new group has emerged and there IS energetIc leadership among the groups FollOWing the pubhc heanng on the 1999-00 budget In January, City Council directed staff to review vanous neighborhood support models and make recommendations for "reinstituting some level of support" for neighborhood organizations, With the Intent of encouraging eXisting aSSOCiations, nurturing fledgling groups. and faCilitating neighborhood actIVIty Staff also was asked to conSider lessons learned over the past few years about neighborhood organization Involvement m CIVIC life and how model programs might dovetail With Initiatives already underway (e g , the Leadership Senes) DISCUSSion Pnor to recommending an approach to neighborhood SUpport In 1998-99, staff reviewed models from the California Cities of Concord, Pasadena, Slml Valley, Escondldo and Sacramento, Spokane, Washington, Boulder, Colorado, and CinCinnati, OhiO In addition to revIsIting these models, staff looked at neighborhood support models from Santa Ana, San Jose and Glendale, California, Seattle, Washington, and Westminster, Colorado From among these models, certam elements seem readily adaptable to Santa MOnica and would, together, be a practical and helpful package of resources to achieve the 2 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I neighborhood support goals outlined by Council m January These elements Include . Teams of City employees Identified to work with neighborhood leaders . Free workshops and training opportunities for neIghborhood groups . Annual neighborhoods conference . Resource library for neighborhood organizations and individuals (vIdeos and books on fund raising. tenants rights, mediatmg neighborhood disputes, etc ) . A community "toolkit" on a variety of neighborhood concerns and how to get help from City Hall and other agenCIes and organizations . Neighborhood Matching Fund and MIni-Grant programs Most promising at thiS Juncture are the Neighborhood Matching Fund and Mini-Grant programs used In both Seattle and San Jose Small-scale verSions of these programs would allow the City to support Santa MOnica neIghborhood orgamzations and neighborhood-based projects, while allowing the organizations to maintain the autonomy that has characterized their relatIonship with the City over the past two years These program concepts are described below Neighborhood Organization Matching Fund Program General recommendations for the Neighborhood Organization Matching Fund Program would mclude earmarking two-thirds of the available funds ($24,000--see Budget/FinancIal Impact section that follows) for the eXisting SIX active neighborhood 3 4 I I I I I I I I I I I I I I I I I I I organizations (Fnends of Sunset Park, Mid-City NeIghbors, North of Montana ASsociation, Ocean Park Community OrganIzation, PICO NeIghborhood ASSOCiation and Wilshire/Montana Neighborhood Coalition) In amounts up to $4,000 per organization, to further commUnication and bUild membershIp Within the organizations and the neighborhoods they represent Should additional neighborhood groups achieve 501 c3 status dunng the year and meet criteria established for partiCipation In the Matching Fund Program, additional fundmg would be Identified for the program Qualifying for Support To qualIfy for partiCipation m the Neighborhood Organization Matchmg Fund Program, It IS recommended that a neighborhood organization must . Represent a commonly recognized neighborhood wlthm Santa MOnica . Possess a current 501c3 or 501c4 certification (certIfication proof and copy of bylaws on file with the City) · Have an elected. active board of directors or officers, m accordance With association bylaws. who meet regularly, With meetings open to the public . Hold at least one general membership meeting annually . Mamtam a membership list of at least 50 active members (resldmg at separate addresses) or 5 percent of eligible households wlthm the neighborhood boundaries as defined In the bylaws, whichever [S greater I I I I I I I I I I I I I I I I I I I Neighborhood Project Mini-Grants The balance of the funds ($12.000) would be available to other neighborhood-based groups (e.g , Green Teams, Neighborhood Watch, organized but non-501 c3 neighborhood Interest groups) or mdlvlduals who come together to work on a specific neighborhood need (e 9 , landscaping a common area, organizing a pedestnan/blke safety fair for neighborhood children, conducting a neighborhood Interest survey, collecting and stormg emergency preparedness supplies) In amounts of $500-$1000 per proJect, also reqUiring a match from the applicants Membership In a neighborhood organization would not preclude an IndivIdual from being Involved In a minr-grant prOJect. Applications for matching fund grants could be made at any time dUring the year The groups' contnbutlon toward the match could be In volunteer labor, matenals, professional services, cash or a combmatlon, with an agreed upon value established for vanous elements of the in-kind match. Should Council direct staff to Include the Neighborhood Organization Matching Fund and Neighborhood Project MIni-Grants programs In the mix of neighborhood support programs and services for the coming year, speCific cntena for applicants and projects, project selection committee makeup (to Include City and commumty representatIon), selectIOn cntena, and proposed schedule Will be developed with Input from neIghborhood orgamzatlons 5 Half-day semi-annual workshops for community leaders on such subjects as fund-raising. consensus-bulldmg, strategIc planmng -priOrity attendance to neighborhood organizations 6,000 I I I I I I I I I I I I I I I I I I I Budget/Financial Impact The proposed use of $60,000 Neighborhood Support Line Item [S described below The programs or services will be coordInated by the City Manager's Office. with the City'S Communlcat[ons Coordinator as the responsible admmlstrator and as the pnmary liaison with the neighborhood groups Service/Program Neighborhood Organization Matching Fund and Neighborhood Project Mini-Grants Programs Estimated Cost $ 36,000 Two Citywide direct mailers annually to Include mformatlon on all neighborhood organizations, programs for neIghbor- hoods, CIty Hall contacts, etc 10,000 City co-sponsorship of Issues forums on an as-needed basIs throughout the year (providing space, helping publicize. making educational matenal available) 3,000 6 I I I I I I I I I I I I I I I I I I I City-paid advertising In local newspapers. on-line and on-air (CltyTV) , In buses. encouraging Involvement In neighborhood organizatIOns (ads to be developed with the groups) 5,000 TOTAL $ 60,000 Other Efforts Other efforts, begun In 1998-99 or to begin next year, with no additional funding reqUired Include . Regular (2-3 times/year) meetIngs of officers of all neighborhood organizations with appropriate City staff, City-hosted, agenda developed JOintly (helping formalize last year's Informal"Nelghborhoods Network") . LIsting of neIghborhood orgamzatlon contacts, meeting dates, tImes, locations In each regular Issue of Seascape and on the Neighborhoods page of the City Web site . Complete CouncIl agenda packets, one set of planning documents, notices of upcoming Board and CommiSSion meetings and commumty workshops, and other key Informatlon provIded In a timely manner to each of the currently active neIghborhood organizations, to allow for neIghborhood awareness of and dialog on Issues Organizations may choose electronic or hard copy If both formats are available 7 . Development and mamtenance of Neighborhood Resources Library . Neighborhood Information In City Hall On Call (automated city Info/fax by phone) . Leadership Series (6 tImes a year, 3 courses held to-date m 1999) . How-to Resource Manuals (e g , "Navigating City Hall" manual being prepared for July Leadership Senes course) . City staff attendance, by mvitatlon, at neighborhood organizatIon board meetings and annual meetings . Sponsonng meetings for start-up neighborhood groups at City facilities . "Get Involved" postcard mailing . Maintaining & encouraging use of City's master community events calendar . PrOViding liaison between groups and City departments . Linking from the City Web sIte to neighborhood orgamzatlon Web sites ConclUSion The proposed strategIes and fundIng for City support of neIghborhood organizatIons and encouragement of neighborhood actiVIties and Involvement In CIVIC life, as outlined In thiS Information Item, were developed and refined With Input from neighborhood orgamzatlon leadership Each neighborhood organization was InVited to a meetIng on May 16 to diSCUSS the matching fund concept and other elements of the proposal Fifteen people attended, representing four of the neighborhood organizatIOns and three other areas of the community With Interests speCific to their neighborhoods (South Beach, Downtown and Borderline Santa MOnica-Venice) Leaders of the other two 8 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I neIghborhood orgamzatlOns had dIscussed the draft proposal wIth CIty staff prior to the meeting Neighborhood organizations have expressed support for the proposal Prepared by Judy Rambeau, Communications Coordinator CIty Manager's Office Attachment June 1998 Information Item on Community Involvement and Neighborhood Organizations 9 I I I I I I I I I I I I I I I I I I I June 1998 Information Item on Community Involvement and Neighborhood Organizations I I I I I I I I I I I I I I I I I I I CM JR \cmanager\mfoltem\nelghborhoods June 8, 1998 Santa Momca, California INFORMATION ITEM TO FROM SUBJECT Mayor and City Council City Staff Commumty Involvement and Neighborhood Orgamzatrons Introduction This report prOVides information on plans for enhancing commumty Involvement In City bUSIness and addresses the ways In which neighborhood organizations Will benefit from thiS approach Background FollOWing the public heanng on the 1998-99 City budget In January, City Council directed staff to explore options with associated costs for support to neighborhood organizations In the coming fiscal year Councllmembers speCifically recommended exploring a variety of models, revlsltmg what other cities are dOing, consldenng ways for neighbors to be Involved and express views Without elaborate or costly support structure, expanding Neighborhood Watch, developing a menu of options, and finding ways to nurture the growth of f1edglmg organizations 1 DISCUSSion Staff revIsited research done m spring 1997 of neighborhood support models In cities throughout CalifornIa and the nation, lookmg specifically for Cities of approXimately the same size as Santa MOnica Pasadena (pop 137,000), Slml Valley (pop 103,000) and Boulder, Colorado (pop 90,000) each provide neighborhood SUpport and the City of Escondldo (pop 118,000) had a neighborhood support system. which has been dismantled FollOWing IS information on scope and budget of these programs, to give Council an Idea of potential program range and costs. The City of Santa Monica's former Neighborhood Support Center budget was $294,000 (1996-97) Pasadena Neighborhood Connection Project Programs organrzatlonal support, Information on City planning process. orgamzing aSSistance, special Informational phone lines by Zip code, coordination With other CIty staff Staffing 2 FTE Budget. $127.300 Simi Valley Community Services Division Programs neighborhood organizing, communrty forums, newsletter assistance, youth counCIl, neighborhood recommendations Included In staff reports Staffing 1 FTE Budget $ 70,000 Boulder Neighborhoods Programs assistance With neighborhood organiZing, conflict mediation, newsletter, annual 2 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I neIghborhood conference Staffi ng 1 5 FTE Budget $130.000 Escondido Neighborhood and Organizational Development Programs community organizing support, neIghborhood workshop senes. 3 outreach offices. community links Info Ime, neighborhood planmng Staffing 10 FTE Budget $900,000 Staff also contacted additional cities, looking for models or approaches that could be adapted or replicated In Santa Monica Among the clbes contacted, the following offered deSirable features that can be Implemented at a reasonable cost . Spokane (liaison m City Hall-- staff already on board here) . Sacramento (leadershIp academy uSing staff tra Iners--cost only for materials, some possible overtime for support staff) . Pasadena (neighborhood commumcatlon network-City's new Tele-Works system can be applied to this use) . Concord, California (resource manual--costs kept down through In-house deSign and printing) . CinCInnati (nelg h borhood focus 9 rou ps--staff facIlitated, matenal/tra nscriptlon costs mmlmal) Finally, staff conducted an informal review to determme how Santa MOnica neighborhood organizations had fared smce the defundlng of the Neighborhood Support Center. Five organizatIons have contmued to meet, to maintain member rosters and elect boards of .. -' dIrectors, and to present VieWpOInts to City Council on Issues of concern to neIghborhoods (e.g , traffic, parking and zOning) Additionally, one new group (North of Montana ASSOCiatIon) IS forming and another (Lincoln Boulevard Neighbors) has held Issue-specific meetmgs The various neighborhood organizations have created a Neighborhoods Network to address JOint concerns The Network made a JOint presentation to the City Council at the January 13 budget hearing Staff has met and communicated numerous times over the past few months wIth Network representatives The recommendatIons m this information Item were formulated with theIr support. Staff determmed that a special allocation for neighborhood support In the 1998-99 general fund budget IS not necessary because the goals of 1) encouraging Increased mvolvement m ciVIC life and 2) assisting Interested members of the community to become more knowledgeable about and to partiCIpate In city actiVities and deCISIon-makIng are already part of the work plan for the Communications Coordinator WIth budget support In the City Manager's Office The goals also are addressed In the proposed CollaboratIve ObjectIve on Community Outreach & Customer Service (see attachment) The work plan associated With these goals IS adequately funded In the proposed budget and applies to neighborhood groups as well as to other groups and indiViduals To give CounCil a sense of the overall budget Impact ofthe actiVities, estimates used In budgetmg appear below Staffhme has not been Included In the calculation, nor has the cost of actiVIties that have a WIder apphcation than assistance to community groups (e 9 , Seascape publication, Web Site, public attlttude 4 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I surveys) BudqetlFmanclallmpact The activities listed here, and others that may be added throughout the year, will be coordinated, by staff In the Communications Unit of the City Manager's Office Previously authOrized communications pOSitions include a community outreach speCIalist and a publications speCialist who will JOin the communications coordinator In responding to IndiVidual and group needs In a wIde variety of areas, including the follOWing Activity Estimated Cost Conducting City Hall Academy twice a year (Includes leadership training, meeting faclhtatlon, organizing techniques In addition to City functions, roles and finances) $ 3,000 (materials. food. supplies) Publishing How-to Resource Manuals ("Getting Involved," "Navigating City Hair') 5,000 (designed, pnnted In-house) Consulting on Issues and group process Staff time only (could bnng In outSide assistance when warranted) Operating a Speakers Bureau Staff time only I eXisting matenal Continuing use of Ken Edward Center & park community rooms by non profits No additIonal cost Sponsoring up to three meetIngs for start-up groups at City facilities No additional cost Maintaining a resource list of meeting locations No additional cost Publishing meeting notices In Seascape, on eltylV, Web Site, and other eXisting vehicles (e g , PO FAX) No addItional cost PrOViding "get Involved" postcard deliveries twice 5 a year, wIth InformatIon on neighborhood groups, Neighborhood Watch, volunteer opportunities, etc 8,000 1,000 Ads (same as above) In local newspapers Malntaming and encouraging use of City'S master commumty events calendar No additIonal cost Conducting surveys and focus groups on Issues of concern to residents No additional cost Making genenc meeting announcement banners available on-loan 500 Providmg liaIson between groups and CIty departments No additional cost Encouragmg Involvement In Neighborhood Watch No additional cost The $17,500 total for actIVIties outlined here is available In nondepartmental accounts, including public information efforts (4411), coordmated community outreach (4439) and promotion/assessment of City programs (5506) ConclUSion Staff will be available to assIst IndiViduals and groups WIth a Wide variety of resource and information needs, to promote mvolvement In CIVIC life and to encourage commumty-based projects and programs The City's objective Will be to assist organizatIons In meeting their growth and self-suffiCiency goals and to faCIlitate the exchange of InformatIon With CIty staff Advocacy activities are the Independent responsibility of the groups themselves. The information pieces and notification actiVities Included In the above list are aimed at promoting Involvement In general, whIch IS an appropnate role for the City 6 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The actIvItIes descnbed In thIs report WIll Involve all CIty departments and the commumty to bUild on the long-standmg tradition of citizen participation m the City of Santa Monica Prepared by Judy Rambeau, Communication Coordinator City Manager's Office Attachment 1998-99 CollaboratIve ObjectIve on Community Outreach & Customer Service 7 I I I I I I I I I I I I I I I I I I I Exhibit D I I I I I I I I I I I I I I I I I I I pcd.SF f\plan\adnun\ccmfo\proj99 v.-pd May 20, 1999 Santa MOllica, CahfornIa V\FORl\L.\TIOl\" ITEl\f TO Mayor and City CouncIl FROM CIty Staff SCBJECT: FIscal Year 99/00 Work PnontIes For The Department OfPlanmng and Commumty Development Tills report provIdes an update of the workload pnonhes for the Planmng and CommunIty Development Department. TIns report Idennfies the \vork presently assIgned to the Department by dIvISIOn. prOjects for the next fiscal year and tImmg when the project WIll be mItIated The proJects and nmmg are based on the staffmg levels presented m the FY 99/00 budget The matenalIs bemg provided to asSISt the CouncIl m estabhshmg work pnonties for the Department and to clanfy the status of specIfic projects Prepared By Suzanne Fnck, DIrector Jay Trevmo. AICP, Plannmg Manager Lucy Dyke, TransportatIOn Planmng Manager Ron FuchnvakJ., Traffic OperatIOns Manager Tim MCCOIIlllCk. BUIldmg OffiCIal I I I I I I I I I I I I I I I I I I I CITY PI.Al\"NING DIVISION PrOjects Underway SIGK Il\TVENTORY!ENFORCEMEJ\l As part of multi phase project IdentIfy and notIfy busmesses, and Implement the City's SIgn Code whIch wIll reqmre removal of non-conformmg SIgnS m the year 2000 per the City's SIgn Code Ongomg proJect ENFORCEMENT ACTIVITIES RELATED TO ALTO DEALERS A~1) REPAIR SHOPS PreparatIOn of mformatlOn Item proVldmg CouncIl With mformatlon on ordmances that apply to auto dealers and Implement enforcement for auto repaIr shops Auto Dealer analysIs completed m Falll999 PROVIDE IJ\rOK\1ATIO~ O~ DEVELOPMENT ACTIVITY THROUGHOL'T CITY ProVide InfOrmatIOn to CouncIl on the rate of demolmon and the type of development aCTI\'1ty takmg place m the resIdentIal dIStncts over the last five years InformatIon to be provIded to CouncIl m spnng 1999 CIRCULATIO~ ELEME~T UPDATE Preparatlon of update to the CIty'S CIrculatIOn Element of the General Plan and assocIated EnvlTonmental Impact Report P1annmg CommIssIon reVIew estImated for Summer, 1999 CounCIl reVIew late, 1999 DOW1\TO\v~ CRBAN DESIGK PLAt'J"!TRA.l~SIT MALL Development of [mal deSIgn, constructIOn and bId documents for do'.\nto\\TI tranSIt mall per directIon proVIded m DO\\TIto\VTI Lrban DeSIgn Plan DeSIgn to be presented to CounCIl summer 1999 Contmued coordinatIon \vlth Steenng CommIttee AntICIpate constructIOn to be underway fall 2000 ADEL.AJDE DRIVE PREFERENTIAL P ARKlKG DISTRICT Coordinate and track occupancy survey of parked cars m the area bounded by San VIcente Blvd, Ocean Avenue. Adelaide Dnve and :Ylarguenta Avenue for submISSIon to the Coastal Comnnssion for ItS approval Survey submitted to the Coastal CommISSIOn m January 1999, addItlonal survey work requested to occur In June Coastal ComnllsslOn heanng scheduled In August 1999 REVIE\V PROCEDCRES FOR AIRPORT RELATED PROJECTS Development of procedures for the reVIew of projects at the Santa MOnIca AlTport Draft procedures developed WIth a subcomrmttee of AIrport ComrmssIOn and Planmng CommiSSIOn Procedures to be reVIewed by PlannIng CommISSIon, Summer, 1999 CouncIl reVIew antICIpated fall, 1999 2 ALCOHOL POLICY Interdepanmental effort to develop cny alcohol poltcy InformatIon Item to be provIded to CouncIl m spnng, 1999 Inmate Zomng Ordmance amendments for P CommIssIon reView m summer 1999. City CouncIl review wmter 2000 SUSTAINABLE DEVELOPMENT GUIDEL~"ES A Jomt proJect 'WIth EnVIronmental and PublIc \Vorks Management Department to develop sustamable development gUidelInes for use by the development commumty m Santa Momca. Phase I of proJect completed, Phase II undenvay AntICIpate Planmng CommISSIOn reVIew and consideratIon of gUidelmes and related ordmances summer 1999, CouncIl review late 1999 1\TEW ZONING DESIGNATION FOR THE TR...A.NSPORTATION RIGHT OF WAY Develop a new zomng dlstnCt to address short term and long term uses along the MTA nght of way RecommendatIons bemg prepared PresentatIOn to Plannmg COmnllSSlOn antiCIpated fall 1999 COWlCIl presentatIOn late 1999 PICO BOULEVARD STREETSC APE PLAN Streetscape deSign for PICO Boulevard mc1udmg new street trees, medIans, Improved bus stops, cemetery fence, gateway treatment and pedestnan/sIdewalk hghtmg DeSign approved by CouncIl. May 1998 ConstructIOn began spnng, 1999 CompletIOn antIcIpated for November 1999 CONSERVATION ELEMEKT UPDATE PreparatIOn of an update to the City's ConservatIOn Element of the General Plan and aSSOCIated envIronmental work Planmng COITIrmSSIOn reVIe\V begun, estimated to conclude m fall 1999, CounCIl review estImated for late, 1999 Fmal adoptIOn estImated for spnng 2000 TR.Al\SPORTATIOK YARDS MASTER PLAN PreparatIOn of EnVIronmental Impact Report for :Ylaster Plan after City Councd acts on Master Plan Consultant selectIon process underway Councd conSIderatIon antiCipated fall 1999 BREAK\VATER EIR Prepare EIR for proposed Santa MOllica Bay Breakwater EIR III process antICIpated completIOn fall 1999 OPEN SPACE ELEMENT/PARKS A.1\ID RECREATION MASTER PLAN Preparation of the Open Space Element of the General Plan and Parks and Recreation Master Plan Element and Master Plan have been conceptually approved by CIty COunCIl. Euv'1ronmental Impact Report preparatIOn underway AntICIpate Plannmg CommISSIOn, Parks and RecreatIOn CommiSSIOn reVIew fall 1999, CouncIl adoptIOn and certificatIOn of EIR, late falVwmter 1999 MEA UPDATE Prepare update to the 1995/96 MEA Traffic counts began spnng, 1999 Ready for Planmng CommiSSIOn reVIew early fall, 1999 3 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I EUCLID STREET HOUSING Al'\U ~EIGHBORHOOD PARK Preparation of envIronmental reVIew documents for proposed adaptlve reuse of County Mental Health bmldmg to housmg for disabled and cornmuruty meetmg rooms and adjacent development of small neIghborhood park EnVIronmental ReVIew completed SectIon 106 momtonng underway STUDY OF DEFThilTIO~ OF A "PROJECT" FOR PCRPOSES OF CEQA Staff to study and develop a proposed defimtIon for what constltutes a proJect for purposes of CEQA and zomng In order to address the threshold for enVironmental renew when projects are proposed to be located adjacent to each other, are submItted for reView concurrently and mdlvIdually are mImstenal but If conSIdered together would reqUire discretIOnary reVIew AntICIpate that a proposed approach wIll be brought forward to Plannmg ConnlllssIOn m fall, 1999 and COunCIl. late 1999 BEACH llvlPROVEMENT GROL"P (BIG) Preparation of EIR and mlt1al study/negatIve declaratIOn for federally funded portIOns of BIG proJect Fmal SectIOn 106 report submnted to Caltrans for reVIe'\v AntiCIpate CounCIl certIficatIOn of envIronmental documents, late 1999 RESIDE\'TIAL DEVELOPMENT ST MTIARDS RecommendatIons for modificatIOns to zomng ordmance development standards In R2 and R3 dIstnct to provIde Incentives for on-sIte denSIty bonus umts RecommendatIons pendmg CounCIl dIrectIon CounCIl reVIew antIcIpated late 1999 HISTORIC PRESERVATION ELEME~T ImtIate preparatIOn of a hIstonc preservatIon element to the General Plan. Consultant selectIOn completed Draft document aVaIlable for reVIew spnng 2000 MAIN STREET INCIDE}';'TAL ARTS M'D ENTERTAIl\'ME~T Per CounCIl directlon, performance of addItIonal analYSIS to IdentIfy appropnate mechanIsm to allow lllcidental arts and entertaInment on Mam Street InformatIOn Item prepared and prOVIded to CouncIl CounCIl report prepared and scheduled for actIOn spnng 1999 ActIOn deferred at the request ofMam Street :YIerchants ASSOCIatlOn and opeo DEVELOPMENT AGREEMENT MO),lTORlNG OngoIng momtonng of eXIstmg development agreements to ensure complIance of programs and rmplementatlOn ofreqUlred polICIes PREFERE:i'\lLU PARKING ZONES PreparatIOn of appropnate environmental documentatIOn m complIance "lIth CEQA for preferentIal parkmg zone requests GARA.GE SIZE TEXT MfENDMENT Rense reqUITed Intenor dImenSIOns for eXlstmg m'o car garages for SIngle famIly homes when 4 5 I I I I I I I I I I I I I I I I I I I such structures are expanded or remodeled Planmng ComrrnssIOn, spnng 1999. CIty CouncIL summer 1999 REGIOKAL COMPREHENSIVE PLA.;.'\l" (Rep) Work WIth other westslde CltIes and SCAG on Issues tIed to transportatIOn m the \vestsIde and regIOn as a \vhole Monitor SCAG mItIatIves. Work tasks rnc1ude taxI hcensmg rnltlanves, miXed use development gUidelInes, LAX expansIOn momtonng, truck routes and loadmg Issues, RTP, Ongomg PROCESSCURRENTPL~~T.NGCASELO<~ Ongomg processmg of current plannmg cases mcludmg AdmIillstratIve Approvals, Vanances, Temporary Use Pernllts, Use Permits. CondItIOnal L'se PermIts, Development ReVIew PermIts MaJor proJects currently m the pipelme mclude the Target ProJect. expanSIOn of Lantana Center (3000 OlympIC), Santa Momca StudIOS (currently on-hold pendmg developer IllitIated deSIgn changes) NE\V PROJECTS FOR FY 99/00 PLA. 'JNIKG A.'ID E~VIRON:v1ENIAL RE\'lEW FOR NEW CIP PROJECTS In conjunctIOn WIth the LIbrary reVle\v the LIbrary expanSIOn project for conSIstency \Vlth CIty land use and deSIgn standards and rmtIate preparatIon of envlIonmental documentatIOn Work to begm In summer 1999. In conJunctIOn WIth EP\\M, prepare enVironmental reVIew documents for the bluff stabIlIzation proJect. PUBLIC LANDS TEXT AMENDMENT Amend the PublIc Lands Zomng DIStnct to allow commerCial actlvIty to occur on School DIstnct propeny. Planmng Comrmssion reVIew scheduled for fall. 1999. COlmcIl reVIew In late 1999 REVIEW A.'ID REVISE AUTO DEALER DEVELOPME?\IT STA.J."\1J)ARDS In cOnjunctIOn WIth reSIdents and the automobIle dealer representatIves, develop recommendatIOns to address parkmg and development needs for eXlstmg dealers Tlus process WIll begm once the auto dealers prOVIde City staff ""~th recommendatIOns, antICIpated to begm fall. 1999 SA."\"TA MONICA B01JLEV ARD STREETSCAPE llvIPROVE\1.E1\TS After the deSIgn IS complete for the dO\\'lltown lInprovements, Improvements w~ll be deSIgned for Santa Momca Boulevard between 7th Street and the eastern CIty lmllts The process WIll begm III the first quarter of 2000. I I I I I I I I I I I I I I I I I I I A!vIENDMENTS TO THE ~OISE ORDlliAt'\TCE Staff to reVIe\V and recommend amendments to the NOise Ordmance to address nOise outsIde the current nOise standards The process WIll begm III early 2000, antlcipated to take approxImately 15 months to complete MONT ANA A VENlJE MASTER PLAt', Imtlate a master plan process for Montana Ave The plan would address development standards, perrmtted uses, parkmg reqmrements, publIc parkmg opportunmes and urban desIgn Process would begm m summer, 2000 CHILD CARE Al\TI PERCE~l FOR ARTS NEXUS STUDY Imtlate "nexus" analySiS to determme pnvate developer oblIgatIOn m proYIdmg chlldcare serVIces and faCIIItles and publIc art contnbutlOn Study would be IrntIated spnng, 2000 6 TRANSPORTATION l\;IANAGEl\'IEXT DIVISIOl\'" PROJECTS DOWNTO\VN P -ARlIT'G MANAGEMENT STUDY ThIS project IS a comprehensIve parkmg study of the dO\\1lto,""TI area to develop a plan to enhance the avaIlabIlity by of parkmg by coordmatmg both publIc and pnvate parkmg facIlItIes After several "stakeholder" meetmgs. mcJudmg the Chamber of Commerce and BaysIde DIstnct CorporatiOn, a rensed draft IS bemg prepared and \vl11 be released for publIc rene'" In spnng. 1999 Planmng ComrmsslOn reVIew IS antICIpated m swnmer, 1999. and CIty Councll fall, 1999 SPEED HL1\1P ALTER."l"ATIVES ThIS IS a project to develop alternatives to speed humps for resIdentlal streets The proJect includes testmg and pOSSIble use of traffic medIans and/or cIrcles as a speed control measure Traffic Management Handbook wIll be reVIsed to mcorporate new measures and Implementatlon procedures Test streets WIll be 28th Street and Fourth Street. Testmg \vas ImtIated m fall, 1999, and completIon IS expected In summer, 1999 Alternative measures ,vl11 be presented to CounCIl m fall, 1999 CONVERT SM PLACE STRUCT1JRES TO ATTENDA..;.'IT PARKIKG Work WIth Santa Momca Place to Implement attendant parkmg m the Santa MOllIca Place parkmg structures CIty CounCIl reVIew fall, 1999 IMPLEMENT TRAFFIC MODIFICATIONS OK :t\'EILSON WAY Implement temporary test measures to reduce traffic speeds and improve pedestnan crossmgs. Temporary measures lllstalled summer, 1999 CounCIl reVIew and determmatlOn of permanent fall 1999 EXPAND DRIVE UP POST OFFICE DROP OFF OPPORTLl\1JTIES '"York WIth the US Postal SerVIce to establIsh new sites for drive-up letter drop off boxes AlternatIves Identified In conjunction WIth the Post Office InformatIOn Item prOVIded to CounCil fall1998 Staff stIll workIng WIth Post Office to Install dnve through locations IMPROVE FREEWAY SIGNAGE Work WIth Caltrans to nnprove freeway dIrectIOnal slgnage to the Do\vnto\,,"ll and Beach areas New freeway dIrectiOnal sIgnage was approved by Cal Trans In spnng, 1999, InstallatIon date now pendmg. TRA.'lSPORT A TION lvlAi."\AGEMENT PROGRA1,1 Tills IS an on-gomg program to adnnllIster the CIty'S Transportation Management Ordmance PREFERENTIAL P A.RKIKG PROGR..I\M: ThIS IS an on-gomg program to Improve the admrmstratlon and Implementanon of the CIty'S 7 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I preferentIal parkmg program. mc1udmg the processmg of requests, the establIshment of parkmg zones and the sales and adnnmstratlOn ofparkmg permIts :i\'EIGHBORHOOD TRAFFIC Mk'\AGEMENT PLA- '\[S ThIS 15 an on gomg program to develop and Implement traffic management plans for reSIdentIal and neIghborhood areas throughout the CIty. The program mcludes the use of traffic calmmg deVIces to manage the speed and volume of traffic on reSIdentIal streets CAPITAL IMPROVEMENT PROJECTS S\:;CHRONIZEiIKTERCONl\cCT TRAFFIC SIGNALS ThIS project IS a three-year program to upgrade and modernIze the traffic SIgnals m and around the SpeCIal Office DIStrIct ThIs would mclude a s}llchromzatIon plan to better manage the traffic flow Developer traffic mItIgatIOn fees fund the project On-gomg through FY2001/2002 OPTIC OM Tills IS a three-year project to mstall OptIcom on the traffic SIgnals throughout the CIty Optlcom IS a system the turns or mamtams traffic SIgnalS green m the dIrectIOn of FIre emergency vehIcles On-gomg through FY 2000/2001 MID CITY _A.....1\ffi Sl.;")l'SET P_..\RK TRAFFIC PLAl\S ThIS project IS the deSIgn and constructIOn of the :MId CIty and Sunset Park Traffic Plans, mcludmg curb extenSIOns, medIans, and other traffic calmmg measures BIddIng completed and award of constructIOn contract May 1999 ConstructIon due to be completed January 2000 PARKING STRUCTCRE ELEVATOR IMPROVEMENTS ThIS IS a three-year prOject to upgrade and modermze the 15 elevators m the do"rnto\\'ll parkmg structures ThIS mcludes ne\\' operatmg eqUIpment, cab walls and doors. lIghting, and ADA reqUIrements. CompletIOn of five elevators summer 1999, completIon of next five elevators \.vmter, 2000, completIOn of final five elevators sprmg, 2000 DAY TO DAY OPERATIONS CItlzen requests, mqumes and complaInt, school area traffic safety; publIc counter plarr checks arrd mquines from the publIc, engIneers, archItects and developers, overSIze, overweIght, hOUSIng movmg permIts. traffic control plan checks, reVIew of street and encroachment permIts. traffic SIgnal operatIons (SIgnal tImmg and mmor Improvements), aSSIst CIty Attorney's office WIth traffic related laWSUIts, annual/regular updates of traffic count, speed, etc mformatIOn, process parkmg lot permIts, mamtam on-street meters, Issue on-street meter pemuts, manage employee parkmg lot, permIts and keycards; Issue and enforce valet parkmg permIts, Issue temporary parkIng permIts, reVIew traffic studIes/EnVIronmental Impact reports, ParkIng Structure #5 Starr Improvements, Parkmg Structures 1-6 Frre Safety Improvements 8 9 I I I I I I I I I I I I I I I I I I I NEW PROJECTS FOR IT 99/00 DO\\~TO\"'N CIRCULATIO~ OPERATIONS In conjunctIon WIth the BaysIde DIstnct CorporatIon and downtown bUSlllesses and PolIce Department, establIsh loadmg and unloadmg regulatIOns, centralized valet. alley operatIonal plans and other management programs to assIst WIth the ImplementatIOn of the TranSIt ~1all IrutIate process In fall, 1999 REVISE SPEED SlJRVEY FOR CITY SPEED LL\.1ITS Conduct analYSIS and establIsh speed lImIts for CIty streets i\nalysIs to be conducted summer, 1999. CounCIl reVIew fall 1999 PARKING STRUCTURE MANAGEMENT The present parkmg structure operator contract expIres 1I1 spnng 2000 \Vnh aSsIstance from the BaysIde DIstnct. CIty Staff WIll prepare a new request for proposal and select a parkmg structure operator RFP to be prepared fall 1999 DEVELOP A LIST OF I:t\.1PROVEMENTS }\.."\l) PRlORITES FOR IMPLEMEKTATIO~ RELATED TO POLICES CO~TAIKED IN THE CIRCULATIO!\T ELEMENT After adoptIon of the CIrculatIon Element, Staff WIll develop a lIst of Improvements and ImplementatIOn schedule of speCIfic measures Spnng, 2000. DEVELOP A LIST OF IMPROVEME)J"TS & PRIORITIES FOR L\1PLEME!\lATIO:\T RELATED TO RECOMMENDATIONS FROM THE DO\V~TO\VN PARKING M&"J"AGE~E~T STCDY Follovv~ng conSIderatIOn by CounCIl m fall, 1999 Staff WIll develop a lIst of Improvements and ImplementatIon schedule of speCIfic measures, "\vmter. 2000 I I I I I I I I I I I I I I I I I I I TRAFFIC OPER.\ TIONS DIVISIO~ CITY\VIDE STRIPING AND PAVEMENT :MARKERS Tills IS an on-gomg project to enhance and maIntaIn the stnpmg and raIsed reflectonzed pavement markers throughout the CItYWIde street system CITYWIDE SIGN REPLACEME~T PROGR.~vl Tills IS a on-gomg prOject to replace/mamtam all of the traffic control SIgnS throughout the CIty On-gomg through FY 2000/2001 DIRECTIONAL SIGNAGE PROGRA1\1 ThIS IS a project to Implement the CIty's duectIonal sIgnage program and gateway sIgnage m conjunctIon "'lIth the graphIC IdentIty program The sIgnage wIll dIrect motonsts to key destmatIons In the CIty and welcome motonsts to the CIty Phase 1 (coastal and dO\\'lltO\vn drrectIOnal sIgnage and gateway slgnage) completed CompletIOn of Phase 2 (remaInmg dIreCtIonal sIgnage m other parts of the CIty), fall 1999 CO~1PUTERIZED MAINTENAKCE MA.4l\AGEMEKT PROGRAM Develop and Implement a mamtenance management program to track mstallatIon, maIntenance and repair of SIgnS, curb pamtmgs, and pavement messages Completion of proJect In summer 2000 DAY TO DAY OPERATIONS InstallatIOn and mamtenance of traffic control deVIces. SIgnS, strIping and pavement markings, mstallatlon. repaIr and mamtenance of traffic SIgnalS, parkIng meters, respondrng to requests from the publIc and other CIty departments 10 BIDLDING AND SAFETY DIVISIOl\" AUT0:\10BILE DEALERS A.. 'ID AVTOYfOBILE REPAIR ENFORCE!v1E:--rT Enforce Zonmg Ordmance reqUIrements related to automobIle dealershIps and auto repaIr busmesses REORGk"\lZATION A.."'D STREAMLTh.""NG OF PLA.i\' CHECK PROCESS New plan check procedures and record keepmg practIces were created and Implemented m the DrvIsIon of BUIldmg and Safety as the first step m streamlInIng the pernuttmg process CoordmatIOn WIth other Departments and DIVISIOns In the CIty has started in an effort to streamlIne the penmttmg process CIty wIde ThIS WIll contmue mto FY1999-2000. REVIEW A.J.,n IMPLE:\lE)IT Iv1..t\NDATORY RETROFITTING STA1\lJ).-\RDS Implement retrofittmg standards adopted for soft story structures and reVIew WIth the Bmldmg and Safety COnUI1lSSIOn the standards for retrofimng non-ductIle concrete. steel frame and tIlt-up structures REORGAA1ZATlON OF CODE El\rORCEMENT PERSON1\'EL A...."l) IMPLEMEKTATION OF 1\"EW CODE E~ORCEMENT PROCEDURES Code enforcement responsIbIlItIes were consolIdated mto one smgle urnt. WhICh has resulted m a faster turn-around tIme from the receIpt of complamts to theIr resolutIOn or referral, and well as rmprovmg effiCIency for thIS functIOn overall Addmonal staff IS recommended In the proposed budget DAY TO DAY OPERATIONS ReYIew and approval of bmldmg plans, Issue constructIOn related permIts, perform bmldmg mspectIOns; respond to CItIzen requests, questIOns and complamts. proVIde publIc counter aSSIstance, mvestIgate and resolve zonIng ordmance VIOlatIons. conduct proactIve enforcement of restaurants and bar condmonal use permIt condmons of approvals, mvestIgate and enforce after hours valet parkmg permIt condItIOns of approvals, ImplementaIlon of mteractrve VOIce response system for InspectIon requests. and enforce nOIse ordInance and constructIon nOIse restnctIons 11 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ADMINISTRATION DIVISION PUBLIC SAFETY BUILDING In cooperation with the PolIce Department, FIre Deparonent, and EP\VM, complete constructlOn drawmgs and begm constructIon of the Publ1c Safety BUlldmg ConstructIOn to begm summer. 1999 COMMUNITY LIVABILITY COLLABORA.. TIVE OBJECTIVE Serve as co-manager of the collaboratIve objectIve working together WIth the other Departments mvolved m lII1plementatIon ENFORCEMENT ANALYSIS Work WIth BuIlding and Safety and Cny Attorney's Office to develop plan for systematIC. pro- actIve, code enforcement and follow-up throughout the CIty, mcludmg establIshment of enforcement fees ThIS effort IS on gomg and wIll be re-evaluated as addItIonal Code Enforcement Staff has been recommended m the proposed budget MAIN STREET P ARKIN"G Coordmate and rmplement parkmg Improvements IdentIfied III the Mam Street Parkmg analYSIS Dunng FY 99/00 desIgn and ImplementatIon of Lot 9 reconstructIOn \vIll occur CROSSWALK AND PEDESTRIAK POLICIES A..'ID ENHANCEMEXTS ThIS IS a proJect to develop and Implement crosswalk and pedestnan enhancements at deSIgnated study comdors It mcludes a consultant study and recommendatIOns, desIgn and constructIOn of crosswalk enhancements ImplementatIOn of PICO Boulevard Improvements fall 1999, DesIgn and construct Improvements on Montana Avenue, Ocean Avenue, Barnard \Vay and ~erlson \Vay durmg FY 99/00 Develop recommended measure for Phase II. \VI1srure Boulevard, Santa MOllIca Boulevard, Lmco1n Boulevard, and Ocean Park Boulevard EVALUATE COAST..:\L CIRCULATIOK A..:.'ID PARKING SOLUTIONS AROlND SEA CAS TLE SITE A.'ID COASTAL AREA ReVIew and evaluate the publIc parkmg supply and demand and IdentIfy alternatIve optIons for CounCIL reVIew Draft report avaIlable for publIc reVIew and comment spnng 1999 CIty CouncIl reVIew scheduled for fall 1999. TEKANT RELOCATIOK A'\TI COKSTRCCTION MITIGATION In cooperatIon WIth Rent Control, CIty Attorney's Office, Flre Department, and Resource Management, develop modIficatIons to the MumcIpal Code and CIty processes to ensure tenant safety and welfare IS protected dunng apartment rehabIlItatIon CounCIl reVIew summer 1999 12 13 I I I I I I I I I I I I I I I I I I I OCEAN" PARK PREFERENTIAL P ARKII\'G Work wIth resIdents and Coastal ConumsslOn to secure a Coastal Development PermIt, or a detemunatlOn that a permit IS not reqUIred, for the seven eXIstmg preferentIal parkmg zones m Ocean Park Coastal COnU1llSSIOll reVIew, fall 1999 I I I I I I I I I I I I I I I I I I I PROJECTS COMPLETED I:\" FY 1998/99 PARKING OPERA nONS AUDIT ThIs project ,"vas a pre1immary audIt of the parkmg operatIOns m the downtown parkmg strucmres LINCOLN AND MICHIGA.l"f TR.L\FFIC SIGNAL Tills IS a proJect to construct a traffic sIgnal at the mtersectlOn of LlllCOln Bl and MIchIgan Ave CompletIon of deSIgn summer, 1998, completIOn of conStructIOn fall, and 1998 MODIFY Mill\lCIP.AL CODE IDEKTIFYING PREFERENTIAL P ARKIKG ZOi'-oTES As a result of the modIficatrons to the processmg of preferentIal parkmg zones and the abIlIty to enact new zones by resolutIon, a conSIstent IdentIfication system needs to be developed to combme ordmance adopted zones WIth zones adopted by resolutIOn CouncIl actIon fall, 1998. REORGA.'\TIZATIOK OF NAB PROCEDLTRES AL'ID ASSIG~NT OF STAFF TO IMPLEyfEKT NEW ACTIVITY GEl\'ERATED BY THESE CHA1\GES. In cooperatIOn WIth the PolIce Department, FIre Department and CIty Attorney's Office, coordmate KUlsance Abatement enforcement WIth pnmary focus on vacant and abandoned BU1ldmgs ~WOPTIOK OF 1997 BUILDIKG CODES Present ne\V 1997 Buildmg, MechanIcal, E1ectncal and Plumbmg Codes to CIty COlUlCI1 for adoptIOn CouncIl ActIOn spnng 1999 Tram staff and Implement procedures for enforcmg 1997 Umform BUl1dmg Code EV ALVA TE ANTI I11PLEMENT PARKING SOLUTIONS ON 12:1- STREET ReVIew optIons for expandmg publIc parkIng around 12th Street between Santa Momca Boulevard and Anzona Ave ImplementatIon WInter, 1999 SEco~n LlhlTS TEXT i\,,'-1E1\.'DMENT ZonIng Ordmance text amendment to establIsh development standards to permIt second umts m the Rl and OPl DIStrIcts Council adopted permanent standards spnng, 1999 DO\\~rrO\VN CIRCULA no:-..- L\1PROVEJ.1EKIS ThIs IS a proJect to convert 5th St and Broadway from one-way streets to two-way streets as part of the DOVvTItoVvll Urban DeSIgn Plan CompletlOn of 5th St. November 1997, completIon of Broadway fall, 1998 14 I I I I I I I I I I I I I I I I I I I Exhibit E I I I I I I I I I I I I I I I I I I I F \CMANAGER\INFOITEM\WaterRate wpd May 20, 1999 Santa MOnica, CA INFORMATION ITEM TO FROM SUBJECT Mayor and City Council City Staff Proposed Changes to a portion of the Water Rate Introduction ThiS report provides information to the City Council regarding a proposed Increase to the fixed-charge component of the water servIce rate structure Backqround The current water rate structure was developed and adopted In 1996 The rate structure is compnsed of both a bi-monthly fixed servIce charge component and a three-tier commodity charge component Service charges are the same across all customer classes and Increase With meter size Commodity charges are structured to provide a conservation incentive, pnce per Unit increases with quantity Water rates have remained unchanged since development and adoption of the current rate structure In 1996 DISCUSSion The UtilitIes DIVISion proposes a fee Increase on the bl-monthly fixed service charge portion of the current water rate structure The proposed Increase Will realize a 2% 1 Increase In revenue to the Water Fund, consistent with the Consumer Price Index (CPI) of 2% for February 1998 to February 1999 for Los Angeles-Rlverslde-Orange County The proposed Increase will generate $193,720 In Increased revenue for 1999/00 The Utilities Division proposes an increase of 9 6% In the fixed charge component of the rate structure (not the commodity rates) since inflation In recent years has Increased the fixed costs of the utility A modest Increase IS proposed at thiS time to avoid haVing to request a larger Increase in the water rates and/or fixed service fees In the near future The proposed Increase Will provide a more stable base of revenue, Independent of water demand forecasting which can be affected by climatic variances The DIVIsion proposes that the Increase be spread unrformly across meter sIze. By spreading the Increase uniformly among the fixed service charges for each meter Size, revenue to the Water Fund can be generated as indicated In Table 1 That table indicates the current and proposed bl-monthly fixed service charges The proposed fee Increase would keep rate charges comparable to surrounding Cities For example, Santa Monrca's proposed service charge of $9 49 bimonthly for a 3/4-lnch meter (tYPical Single family resIdence) compares favorably wrth similar charges for Burbank ($8 84), Inglewood ($17 26), Glendale ($13.04), Pasadena ($12 18), and Beverly Hills ($14_25) 2 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The proposed fee Increase would become effective July 1, 1999 Either a billing Insert or a message on the bill would notify customers of the Increase Conclusion The proposed mcrease Will be presented to City Council for approval In conjunction with the fiscal year 1999-2000 budget Prepared by CraIg Perkms, Director of EnVironmental and Public Works Management GII Borboa. P E., UtIlities Manager Jean Higbee, Utilities BUSiness Supervisor 3 I I I I I I I I I I I I I I I I I I I