SR-901-001-04 (7)~_ . .
C~ty Council Report
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Santa MonicaW
City Council Meeting: February 13, 2007
Agenda Item: 1- C
To: Mayor and City Council
From: Andy Agle, Resource Management Director
Subject: Mountain View Mobilehome Park - Contract Award to Gonzales
Construction Company for Community Building Improvements
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Gonzales Construction Company in an amount not to exceed
$139,715, including contingency, for repairs to the Mountain View Mobilehome Park
community building, including the laundry room, public bathrooms, and resident
management office.
Executive Summary
Located at 1930 Stewart Street, Mountain View Mobilehome Park (Mountain View) is
owned by the City and occupies approximately five acres of land with 105 rent-
controlled spaces. In addition to the mobilehome spaces, there is a 1,130-square foot
community building that includes bathrooms, laundry facilities, and a resident manager's
office, with a small adjacent pool. The building needs repair to bring the facility up to
code.
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The proposed building repair includes replacement of the existing bathrooms, laundry
room upgrades, enlargement of the management office, and overall improvements to
the community building.
Gonzales Construction Company provided a bid of $126,715 and staff recommends a
contract award as best bidder. Also, staff recommends a contingency in the amount of
ten percent of the contract ($12,600) to cover any unforeseen additional costs. The
total requested amount is $139,315.
Backqround
Mountain View was built in the early 1950's as a 141-space mobilehome park. It has
been occupied by travel trailers, recreational vehicles, and manufactured housing. On
December 22, 2000, the City purchased Mountain View and thirty-six mobilehomes as
part of a legal settlement with the prior owner and to preserve the property for affordable
housing.
Under City ownership, a number of interim measures to improve conditions at Mountain
View have been implemented, such as the establishment of emergency vehicle access;
adequate road widths for emergency vehicles; installatian of a fire hydrant adjacent to
the property; installation of boltards for protection of residents' propane tanks; removal
of City-owned substandard units and repairs to other units; and mitigation of
overcrowded mobilehomes by relocating families within Mountain View.
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In February 2006, while making plumbing repairs to the bathrooms in the community
building, dry rot and termites were discovered. Upon further investigation, water leaks
were also discovered under the foundation (which had eroded the concrete footings and
slab), and the bearing wall between the bathrooms and laundry room was found to be
unsound. The bathrooms have been temporarily cfosed until plans can be prepared,
permits issued, and repairs made.
The scope of work currently being proposed in the community building includes new
sewer and water lines, a new concrete slab, new framing of structural members and
bearing walls, new electrical system, new drywall and flooring, and new bathrooms that
will meet Americans with Disabilities Act (ADA) requirements
The City's Civil Engineering & Architecture and Housing Divisions will soon solicit bids
for infrastructure upgrades throughout Mountain View, including replacement of existing
electrical systems, installation of natural gas lines, replacement of water and sewer
lines, installation of new underground lines for cable, television, and telephone,
installation of onsite fire hydrants, and regrading and repair of interior roadways.
Additionally, the Housing division is developing a mobilehome replacement program for
future Council consideration that would assist income-qualified Mountain View residents
to upgrade or replace their current homes. Staff anticipates returning to Council with
both the infrastructure upgrade and mobilehome replacement programs during
Spring 2007.
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Contractor Selection
A bid request for the proposed improvements was advertised in the Los Angeles Times,
National Center for American Indian Enterprise Development and West Los Angeles
County Minority Business Development Center. Two of the five contractors (Graph
Company and Gonzales Construction Company) who attended pre-bid meetings
submitted sealed bids. Of the bids submitted, the Graph Company was recommended
as best bidder.
Council approved a contract award to the Graph Company at its meeting of October 24,
2006 (Item 1-F). However, prior to execution of the construction contract, staff met with
the Graph Company to discuss the scope of work required. It was mutually determined
that the Graph Company would not be able to perform the required full scope of work in
accordance with its submitted bid. Because the scope of work will not be changed,
there is no evidence that re-bidding the work would result in more bids being submitted,
and therefore, staff recommends selection of Gonzales Construction Company as best
bidder.
Gonzales Construction has performed various projects for the Housing Division and
other City departments. This contractor has completed other City projects in a
competent, timely and cost-effective manner with work satisfactory to the City.
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Budqet/Financial Impact
The funds for this proposed project with contingency will be $139,315 ($126,715
contract and $12,600 contingency) and are available in the TORCA Affordable Housing
Trust Fund (account number H14037703.589000).
Prepared by:
Bob Moncrief, Housing Manager
Andy Agle, Director
Resource Management
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Approved: Forwarded to Council:
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