SR-906-000 (22)~_
City Council and
~ ~;tY at Redevelopment Agency Report
Santa Monica°
City Council Meeting: January 23, 2007
Agenda Item: 8 ~ ~
To: Mayor and City Council
Chairperson and Redevelopment Agency
From: Craig Perkins, Director - Environmental and Public Works Management
Barbara Stinchfield, Director - Community and Cultural Services
Subject: Activation of Phase Two of Design-Build Contract No. 8491 (CCS) with
Pankow Special Projects, L.P., for Rehabilitation and Adaptive Reuse of
415 Pacific Coast Highway; and Authorization to Negotiate and Execute
an Amendment to the Agreement with the Annenberg Foundation to
Accept $6,488,000 in Additional Grant Funds and Incorporate Specific
Project Conditions of Approval, and Approval of Proposed Site
Nomenclature; and for the City and the Redevelopment Agency to adopt
finding of benefit and enter into a Cooperation Agreement
Recommended Action
Staff recommends that the City Council:
1. activate phase II of the design-build Contract No. 8491 (CCS) with Pankow
Special Projects;
2. approve a Guaranteed Maximum Price (GMP) not to exceed $25,457,200 plus a
10% contingency of $2,545,720, in the event unforeseen conditions should
arise, for a total of $28,002,920;
3. appropriate the grant funds approving the budget changes as outlined in the
Budget/Financial Impact section;
4. authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority;
1
5. authorize the City Manager to negotiate and execute an amendment to the
Agreement with the Annenberg Foundation to accept $6,488,000 in additional
grant funds and to incorporate specific Project Conditions of Approval as outlined
in the City's settlement agreement with the Palisades Beach Road Property
Owners' Association and Mr. Jonathan Ornstein;
6. approve site nomenclature, as identified in this report;
7. adopt a Resolution (Attachment B) finding the use of funds from the
Redevelopment Agency of the City of Santa Monica ("Agency") for rehabilitation
and adaptive reuse of 415 Pacific Coast Highway (the "Project") to be of benefit
to the Earthquake Recovery Redevelopment Project Area; and,
8. authorize the City Manager to execute a Cooperation Agreement between the
City of Santa Monica ("City") and the Agency for the purpose of rehabilitating
415 Pacific Coast Highway for an adaptive reuse.
Staff recommends that the Redevelopment Agency of the City of Santa Monica:
1. adopt a Resolution (Attachment C) finding the use of funds from the
Redevelopment Agency for rehabilitation and adaptive reuse of 415 Pacific Coast
Highway to be of benefit to the Earthquake Recovery Redevelopment Project
Area; and,
2. authorize preparation and execution of a Cooperation Agreement between the
City and the Agency to grant to the City from Agency tax increment funds for the
rehabilitation and adaptive reuse of 415 Pacific Coast Highway.
L
Executive Summary
The site at 415 Pacific Coast Highway is owned by the State of California. Pursuant to
a long-term operating agreement with the State, the City of Santa Monica is responsible
for all site improvements, maintenance, and operations. Pankow Special Projects will
perform the rehabilitation and adaptive reuse scope of work in an amount not to exceed
$28,002,920. The $34.6 million project is funded primarily by a$21 million grant from
the Annenberg Foundation with a contribution of $2.3 million from the City's General
Fund, $971,000 in HUD EDI grant funds and $3,891,000 in Agency funds. The
Foundation desires to provide $6,488,000 in additional funding to ensure a community-
responsive project built to the highest construction standards. Additionally, the
settlement agreement between the City and the Palisades Beach Road Property
Owners' Association and a project neighbor requires that the City enter into an
agreement with the Annenberg Foundation to incorporate specified Project Conditions
of Approval. Accordingly, this report requests authorization to negotiate and execute an
amendment to the Annenberg Foundation grant agreement. In addition, this report
transmits a proposal for the site nomenclature for Council approval prior to receiving
final approval by the Director of California Department of Parks and Recreation.
Agency funding is available to the City provided the City and Agency adopt Resolutions
making findings that the use of Redevelopment funds for the rehabilitation and adaptive
reuse of 415 Pacific Coast Highway is a benefit to the Earthquake Recovery
Redevelopment Project Area and a Cooperation Agreement between the City and
Agency is executed to grant these funds.
3
Discussion
Design-Build Contract - Phase ll. Pankow Special Projects has performed
preconstruction services including management of the consultant team and community
charrette process, monitoring of estimated project costs and development of the
Guaranteed Maximum Price plus contingency in the amount of $28,002,920. Their
services performed have been professional, within budget and timely. The firm has
completed a number of projects of greater magnitude and complexity, including projects
involving historical elements, making the firm keenly familiar with the issues associated
with preservation and restoration.
Amendment to the Annenberg Foundation Grant Agreement. The Foundation desires
to commit an additional $6,488,000 to the project to ensure the highest construction
standards as well as a full range of amenities to the public. In addition, the settlement
agreement between the City and the project neighbors requires that the City enter into a
separate agreement with the Annenberg Foundation, specifying that certain Conditions
of Approval should remain unchanged for 10 years and others for seven and a half
years. In order to effectuate both the grant award increase and codify the specified
Conditions of Approval, an amendment to the Grant Agreement with the Annenberg
Foundation is required.
Site Nomenclature. As a stipulation of grant funding, the City is required to develop a
donor recognition program including acknowledgement of the Annenberg Foundation on
4
site. The following proposal has been discussed with the Foundation and has received
its support:
Intersection at PCH Marion Davies Way
Site Name The Annenberg Community Beach Club at Santa Monica
State Beach
North House The Marion Davies Guest House
Event House The Ocean House
Pool House The Pool House
The proposed nomenclature considers the site's important historical context, the
incredible generosity of the donor, the prized location, and the partnership between the
City and California State Parks. Given that the projected construction start date of late
Spring 2007 is fast approaching, site names must be finalized in order to develop the
graphic identity and signage plan for the project. Upon approval by the City Council,
staff will request final approval by the Director of the State Department of Parks and
Recreation.
Previous Council Actions
On February 28, 2006, Council reviewed and approved the refined schematic design
plans, community use program, and financial projections for the Project.
5
On May 25, 2006, Council denied the appeals of the Planning Commission and
Landmarks Commission actions, certified the Final Environmental Impact Report (EIR)
and approved a Development Review Permit, Reduced Parking Permit, FenceM/all
Height Modification, and Certificate of Appropriateness for the Project.
On September 12, 2006, the City Council approved terms of the settlement agreement
with project neighbors. On September 26, 2006, the City Council adopted a resolution
expressing its intentions as to the duration of certain Project Conditions of Approval as
agreed upon in the approved settlement agreement.
Commission Actions
Prior to Council's February 28, 2006 schematic design approval, presentations were
made to the California State Parks, the State Office of Historic Preservation, City of
Santa Monica Arts Commission, Landmarks Commission, Recreation and Parks
Commission, Commission for a Senior Community, Disabilities Commission, Social
Services Commission, Pier Restoration Corporation, Santa Monica Convention and
Visitor's Bureau, Caltrans, and the California Coastal Commission. Responses from
these bodies were positive. On April 5, 2006, the Planning Commission certified the
Final EIR, approved a Development Review Permit, Reduced Parking Permit, and a
Fence/Wall Height Modification. On April 10, 2006, the Landmarks Commission
approved a Certificate of Appropriateness with the condition that building materials,
colors, landscape, lighting and signage return to them for approval. On May 25, 2006,
appeals of these decisions were denied and the decisions were upheld. On October 9,
6
2006, the Landmarks Commission approved building materials, colors, and landscape
for the site. On November 16, 2006, the California Coastal Commission approved the
application for the Coastal Development Permit.
Environmental Analvsis
An EIR was prepared and certified by City Council on May 25, 2006, along with a
Statement of Overriding Considerations. An Addendum has been prepared subsequent
to the May 2006 certification of the Final EIR that provides new information relevant to
the historic resources analysis of the Locker Building. On November 14, 2006, the City
Council considered the EIR Addendum prior to taking action on the Abatement and
Demolition award of contract. No action by the Council was required regarding the
Addendum. Additionally, an Environmental Assessment was completed and made
available for public reviev~ on October 31, 2006, in accordance with the National
Environmental Policy Act (NEPA) and HUD guidelines. On November 20, 2006, the
City submitted to HUD a Finding of No Significant Impact on the Environment and
Request for Release of Funds in accordance with NEPA.
Public Outreach
A number of public workshops and meetings have convened since the summer of 2005
to discuss the 415 Pacific Coast Highway project and gather community input on the
emerging design and programming for the site. The outreach included a public open
house, two community workshops, and meetings with neighbors and community
organizations. A dedicated website (http://415pch.smgov.net/main.html) for the Project
7
was established allowing members of the public to view the schematic design and
submit comments.
Redevelopment Considerations
The 1994 earthquake severely damaged 415 Pacific Coast Highway, causing the main
building and all ancillary buildings (except for Back on the Beach) to be red-tagged and
remains red-tagged and unoccupied today. To authorize the use of Redevelopment
funds for the Project, the City Council and Agency must make the appropriate
determinations.
The attached Resolutions (Attachments B and C) determine and find that the Project is
of benefit to the Earthquake Recovery Redevelopment Project Area; no other
reasonable means of financing the Project are available to the community; the payment
of funds for the Project will assist in elimination of one or more blighting conditions
inside the Project Area by assisting in the elimination of one or more of the conditions
resulting from the 1994 Northridge Earthquake disaster; and the payment of funds for
the Project is consistent with the Redevelopment Agency's Five-Year Implementation
Plan in that it helps achieve the Disaster Prevention and Mitigation and Community
Revitalization goal as set forth in this Plan.
Budqet/Financial Impact
Total Project Cost. The total project cost is $34,570,OOQ which includes previously
approved preconstruction and design fees, direct owner costs, furniture, fixtures and
8
equipment ($6,567,986). Funds for the GMP Amendment to the design-build contract
total $28,002,920.
Grant Funding. Staff was advised of the possibility of the additional grant funding
availability earlier this year from the Annenberg Foundation. As part of the FY2006-07
Adopted Budget, $4.0 million was added to the 415 PCH capital improvement project;
therefore an additional $2,488,000 needs to be appropriated at this time. The following
budget changes are needed to record receipt of the grant funds and make them
available for program use:
1. Increase revenue budget account number 24501.403610 by $2,488,000.
2. Appropriate $2,488,000 in capital improvement project number C240520.589000.
In addition, an appropriation of $3,891,000 should be made to capital improvement
project number C170520.589000 from the Earthquake Recovery Fund balance upon
execution of the Cooperation Agreement. Including this new appropriation, funds for the
GMP Amendment to the design-build contract in the amount of $28,002,920 are
available in the following accounts:
Account Number
C200525.589002
C200525.589003
C200525.589004
C200525.589005
C240520.589000
C240520.589000
C170520.589000
Account Name
HUD EDI Grant - FY02
HUD EDI Grant - FY03
HUD EDI Grant - FY04
HUD EDI Grant - FY05
Annenberg Foundation Grant
Annenberg Foundation Grant
Redevelopment 17- Fund
Total
Amount
$275,000
$134,000
$298,230
$264,616
$20,652,074
$2,488,000
$3,891,000
$28,002,920
9
Operating Projections. City staff continues to refine annual operating revenues and
expenditures for the operation of the project once constructed. In the February 28,
2006 staff report to City Council, an initial operating pro forma pointed to a need for an
ongoing annual subsidy of approximately $403,000. These projections were based on
general revenue and expenditure assumptions known at that time. With the final design
in place, a more refined operating plan based on the community use goals for the
project as well as the use restrictions specified in the Conditions of Approval, the
attached pro forma (Attachment A), indicates an ongoing annual subsidy of
approximately $600,000. The current Five-Year Forecast projects adequate Beach
Fund support through FY 2009-10. In FY 2010-11 a General Fund subsidy may be
required. Tradeoffs of other City services may be required at that time.
Staff will continue to refine the operations plan, and the corresponding expenditure and
revenue projections will be presented in the context of the City's FY 2007-09 Budget.
Prepared by: Lauren Friedman, City Architect
Karen Ginsberg, Assistant Director of Community and Cultural Services
~d: Forwa ~cledj to Council:
Craig Perk~s `-~ L mo t Ewell
Director - nvironmental and Public Cit nager
Works Management Department
Barbara Stin hfield
Director - C mun ty nd Cultural
Services
10
Attachments:
Attachment A: Operating Projections
Attachment B: Resolution of The City Of Santa Monica Consenting to the Use of
Agency Funds for the Rehabilitation and Adaptive Reuse of 415 Pacific Coast Highway
and Making Certain Findings Pursuant To Health And Safety Code Section 33445
Attachment C: Resolution of The Redevelopment Agency Consenting to the Use Of
Agency Funds for the Rehabilitation and Adaptive Reuse of 415 Pacific Coast Highway
and Making Certain Findings Pursuant to Health And Safety Code Section 33445
11
415 PCH
Revenue Expense Pro Forma
Annual, Ongoing
Cu/tura/ Programming
Operating Supplies
_ _---- - _- --- _- $32,500
-- -- - - -
Programs $70,0~0
$102,500
Event Services
Staff & Equipment $292,070
$292,070
Site Management
- - --_ -- -- -
- __ - _ _ _ _ ____ _--
Administration $263,469
Security $82,446
Maintenance $925,260
- -- - - _ ---_ _ __ _ _-_ ___ _ _- --
$1,271,175
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Visitor Services
Food Services $176,813
Less: Current Food Services Revenue
--- . _ _ _ _- -- _ _ _ ($100,000)
_ - - _ ---
Beach Concessions $42,281
Parking $600,079
Less: Current Parking Revenue ($149,000)
$570,173
Recreation
Aquatics $113,365
Community Classes & Camps $62,103
$175,468
Event Services
_
_
-_
-
_
_
-
---_ _ ---
_
Ocean House - - ---
$598,077
Marion Davies Guest House
-
- $305,665
-
- -- _--
- - _
Pool and Pool House _ _ _. - _ _ -
$492,649
- _ __- _-__ __ _ _-- -- _ . - _ _.
$1,396,391
"^h`~ ~ YF 1'F ~ ~.. kx'~ ~ «` ., s7RY`s , ~~'~ i llil~ ~, ~ ~ ::N~,~ ~;t y~~~y~~~~-~~:
Net Revenue - Visitor Services $157,656
Net Revenue - Recreation ($456,080)
Net Revenue - Cultural Pro rammin ($102,500)
Net Revenue - Event Services $1,104,321
Net Revenue - Site Mana ement ($1,271,175)
' Tof~I Estimatecf O"er`~tin SUbsid ' , $567,778
20% Contingency Reserve $113,556
WinterAquatics $153,895
ATTACHMENT A
F:~AdministrativeServices\ShareWDMIN\STAFF REPORTS 2007\01-23-07\415 PCH-1.xls Updated: 01/08/2007
Detail: Visitor Services
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Staff and supplies
-_ __ _ __ _- -
1.5 FTE Visitor Services
Staffing $69,609
-- Specialist
--- -- --- -- _ _ - - -- _
Marketing
- -- __-_. -- $50,000
$119,609
Back on the Beach. Net
Food Services revenues only.
Concessionaire net revenues
8@dCh COnCBSS%OnS only.
Parking
- - --- - -_ _ _-_
. _- _ _ -- _ _ _ -- - _- _
Parking Enforcement Staff
---- ---- --- ___- $29,528 5 FTE
--- __ _-- _ _ _ _ _ _ _ - --
Machine Maintenance $7,380 Service contract
Parking Operations
_ _-
_- -- . $246,000 Service contract
- _ _ _ _ _- - - - - -- -
Lot Resurtacing & Restriping $10,000
$292,908
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-- -- ____ --_ __- _ _ _
Back on the Beach. 15% City
Projected Net Revenue
--- - --- _ _ _ _ $176,813
_-- _ - _ __- . . concession factor
-_ _ -- _-
-
_
Less: Currently Budgeted Net
Revenue
_____ _-_ _-- --- ($100,000)
.- _- . Back on the Beach
_ .
_. _
$76,&13
Beach Concessions
- . $az,2s1 10% City concession factor
. $42,281
Parking
Rates
Low Season: October - April (30 Weeks) High Season: May - September
~2z Weeks)
North Lot - Events $7 $8
4caan House
- __-_ -- -_ - SSQ entr;es per week
-- ---- _ __ _ _ _ 550 enYries per week
_ _ _ _ -
~
- - -
S/eeklyRevenue $3,050 $3,200
Annuaf $91,b00 $74,800
1~lanor~ Davies Guest House
__ - _-__ _- - _ 295 enVies per week
. __ _ - 295 entries per week
- - - -
----
~rliee;ly Revenue
-- _- _-__ - ~9,505
_ --- _ _ $2.080
- _ _ _ _
Rnnuai j45,150 $A5,760
Pool House
__ -_. __- .-- - 200 entries per week
- - 200 e~~tr;es per week
- __- _
INeeklyRevencre $1,100 $7,450
Anncraf $33,000 $5,500
TotalNorthLot-AnnualEvents $169,650 $926,360
NoRh Lot - Public Use
--- _- _- _ _ _
_-- --_ _ _ --. _
- _ _ _ --
- -
- - - __ 4er7and unceRain
___ _ --- __ . 220 entries pec weak
_ -- __
._
_
-
Weekiy Revenue
$2,440 -
_
~1 nnu81
- - . . ~
- _-_ _ _ $53, 68G
-
Total North Lof -Annual Public Use
$0 --
$53,680 - _ _
Total Events and Public Use $349,690
South Lot - Public Use
-
-
-
--
_
_
- --
_ -
-
Short-t2~m jva;sda:ed)
---- --- _ _ -
_- _ -
$1.56;hs, max 2 hrs
- - _ - - - - - -
$2fhr, max 2 hrs
_ _ _ _ _ -_ _
- _
Wsekly Revenu2 ~7G6 $248
i~on-va;;da±ed ~7 $8
WeeklyRevenue
_- ---- - - _ $9,389
__ _ _- - - - -- - $3,153
- -- -
--- -
Total - Annual Short-term Parking
-- - - - _--- __- _ $63, 720
_ _ _ _- -. $107, 669
_. _ _ _ -- -
_ _
$171,389
$1 increase in parking retes $79,000
Less: Current Lot 10 Revenue (5149.000
Detail: Recreation
Totals
Staffing
. - -- .
- __ _
__ _ -- ---- - - -
Aqualics Si,e S,~pervisor
--- __ -- . _ $35,52~
-
-- 7 FTE
- _ ._-- ____ ---
-
Chi°f Pool Lifeguard
_ --- - _ . ___ $39,43?
-- 6 FTE
--- _ -
- - - - -
PaoJ Lifeguard $122 pr7 ~-~ FTE Enc3ud2s potential pooi
-- -- _ _
_ rental dunng low season
. _ _ . _ _. _ ---
S'tud2nt Warker
--__ _ _ _- -. 510,404
_ 6 FTE
_
_ __
-
Office As~istant
__ _---- _ _
$37,457
- _ _ -
--
9 FTE
Subtotal Staffing
$236,891
_ _ . _-
_ -
Office Supplies $14,846 Administrative supplies, printing
--- --- _---
Staff Expenses ---
$21,638 _- -._
Mileage, conferences, training
--- _ _ _-- and uniforms
- - _
Utilities
--- --- __---- $179,888
- _ __
- _-- _ _
Chemicals
- - -- -_ .
$115,463
_ _ __ -
- - _ _
Program Supplies
---- - -__ ---- _ $14,220
_ -
-_ __
_ _-
Pool Equipment $3,900 Pool and deck equipment, signs,
_--- . ---_ -
-- -- pool vacuum
-- _ _ - _- _ _
$586,846
Community C/asses 8 Camps
Instructor Payments $43,472 Adult fitness, youth and parent &
me classes
Volleyball Equipment $1,230 Nets and balls
Weekend Beach Club $54,120 50 group passes a day for 44
weekend days per year
Weekday Beach Club $43,050 25 group passes a day for 70
weekdays peryear
Weekend Advance Reservation
$9'020 40 reservations a day for 44
Fees weekend days per year
Weekday Advance Registration
$~'175 20 reservations a day for 70
Fees weekdaysperyear
Camps & C/asses $62,103 Class Registration Fees
Detail: Cultural Programming
On oin ExplanationsiAssumptions Totals
,i > ~; ~'"e ~ma, .. ~ ~ ~ ~~ ~~ t `w ~~&~~ ~ .ti ~ ~ °;"l~: R.C ~ _
~X``L~1l~~~t~~'~, '~~: Yr ~
Operating Supplies $32,500
_ --- _ _---- _ _ __ __- _ _ - ----_ _ _ _-- _-
Programs $70,000
_-- _ _ --- _ - _ - _ _ _ _ - ---
$102,500
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~ ; ~ ~ ~ ~ ~ ~ ` $ ~ ° ~ ~~ ~ ; '~~'C~51~~!~~t~~d~'k~~'BS~ ~r'1~12~;Sp~;
. ... .. .: ... . . ~ . . .~, ~~._ ~ ~~., r, ,x ~ ., , . , .,~~., ~ , z
Detail: Event Services
i ocais
aff and supplies
Event Coordinator $81,120 1.0 FTE
Administra[ive Slaff Assistant $37,960 .5 FTE
Facilities Attendants $122,990 4.11 FTE
Marketing $50,000
.`~ R' ~~S'~% n ~iw ~~ ~~3~fd..~ ,~,;?~'~,~p~" ~~ a~m~~ ~Y~ t~ r~„~f ~.,~~'~"~r~+~u ~'' a~i~~~~.
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Ocean House
4 ee Sche~ufe
_ _ _ _ _ _-_ -- _ _ _. _- __
Soaal Funciions $2,5Q0
.-_ . __. _ _ _._. __ ___ __ . .. -.. _ ....--_ . _-
Meeting, ~ull Day, Room ? $i.000
- .. .__ _- _.. _ _ _. ._
__. _ _._ ____-. _-
MEeting, Full Ca~, ~toom 2 ~750
--- - ~ -- -- ----._. - -- -. ..... .._ - _ .. _. _...
=vent Cocr~'.,~ator Surcharge $4GG
_. -. __. .. - _.. . __ _.... ... _.. _
~ vleeting, HaIE ~ay, Room 1 g750
._ --..- --_ ..-----.. _ __ _. . _ .. ._- _.._ __.-
i~7eeting, Half Day, Room `l $50~
._ _._.__. -_. __- __. _ _.
Social Functions -
$275,400 102 events per year
_ _... _----- _ - ~- - - _. .__ . _.. _. . _.
Meetings $214,100 276 meetings per year
On-site Concessionaire Catering $118,700 10 % City concession factor
---- -.. . . . _ _. . _---- -- -- --- ._ .__ _
Event Coordinator Surcharge $16,640 For complex events requinng ~ ~
signifcant staff coordination
Less: Discount for Non-Proft Assumes 25 % of ineetings
Organizations (~26,763) dlscounted by 50 % for use by non-
profts
-----_ .. _--- _.----. _ _ _. _
_ - - $598,077
Marion Davies Guest House
-
- _
_
- _ _ _ _
-
Fee Schedule
Socal Furn.,[icns $ ,,500 "Jor;-peak oNy
~1 et(ng, Fa I D_y, F;rst Flocr $6GQ 50 p°rson capacity
- -.__. __. _
Meetir,g, Full Day, Secord ._ _ ---_. ___ _.._. ._ _
F!oor g3uG 3G person capacity
Meetint~, F,~II ~ay, Oce n View
Room $400 30 person capacity
Meetir-.g, Half Day, Plrst Flcar 5300 50 peron capaciTy
--- --- . _.- _
Meeting. Halr 7ay, S=contl ._ _ __._ _ ..
~ -~ -~-~~ -~ -- -- ~-
F:cor
-_. - -.. . _ __ _ . -- $150
- 30 pe~ son capacity
. _. .
Meetlr~g, Half Da~, Ocaar~~ View
~com $200 30 persor czpzcity
Social Functions $61,200 52 events per year
First Floor Room Rental $47,048 102 meetings per year
Second Floor Room Rental $148,830 744 meetings per year in 3 rooms
On-site Concessionaire Catering $21,202 10 % City concession factor
Event Coordinator Surcharge $59,520 For complex events requiring
signifcant staff coordination
Less: Discount for Non-Proft Assumes 25 % of ineetings
($32,135) discounted by 50 % for use by non-
Organizations profits
$305,665
Pool 8 Poo/ House (Closed during high season)
Fee Schedule
Social Func rn C:~m-r~unlt
~com
. . $2,5Q0
..
.
-- -.
_
~-
.. _
_- __ __. . _
5ccial Fonct cn, Pool + poei __-
~ .
,(
.-
~-
$12 tt, 4 hr minimum. inciuaes ~ ~~
Deck 32,SC0 ~
~vent Coord nator an~ flfe uard
fees
5ou~l Fu~n :or,, Pool Deck
Only $1,000 RatFee
Meeting, Full Day, Commur~ity
Room
- - .. . __ _ . - -- $1,r00
--.. . _
__ _ .. _ _ _ _
~
Meetir.g, Hal~ Day, Corrn=urnty ..
Roorr: ;,; 50
~'or all pool ~vents and coroplex
Event Coordinator S~,rcna,ge $400 events requiring signifcant st2ff
coordlnation
Social Functions, Community $~gg 190
Room
Social Functions, Pool $94,095
Pool Deck Rental $34,850
Pool Rental $33,456
Meetings, Commuity Room $60,988
On-site Concessionaire Catering $49,661 10 % City concession factor
Event Coordinator Surchar9e $39,032 For complex events requinng
signifcant staff coordination
Less Discount for Non-Proft Assumes 25 % of ineetings
Organizations (57,623) discountetl by 50 % for use by non-
profits
$492,649
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Detail: Site Management
Onaoina Exolanations/Assumptions Totals
~ ;~ a~ ~ a' ~s a '~ ~` '
E'x ndifii'r,e~s ,,. z . ~~ ~ ~
Administration
- _ . __ __ --
- _
_
-
- - _ _
_--
Staffing
_ --- - - --
- _ _
_ _ _-__ _ __
_- -
Site Administrator
-
-
- 1.0 FTE
_ _
-
_
-- -
__-
Administrative S2afi Assistant
- _ __
_ _
. - -- __ _
-
0 6 FTE
- - -
_ _
-
Subtotal Staffing
$162,968 _-- - _-
Comprehensive and Worker's
Insurance $64,831 Comp
Office supplies, training,
Program Supplies $35,670
.- ---- _---- ---
__ - marketing and equipment
_ _ _ _
_ -
$263,469
Security
_ _-___ _ _---
_---
_ _ - _ _
-
Daily from 7:30 pm to 7:30 am,
Night Security $82,446 including additional hours in
darker winter months
$82,446
Maintenance
Staffing
P!1ai ~ienance Supervisor 1.0 FTE
Aqu~#ics Mainfenance Wor~er D.8 FTE
Cusfodian II
- 2,0 FTE
_
_- ---- _ ------
Custodian I
___ ___- _.._ - -
_ _ -
_ -
3.81 ~TE
_. - -
Subtotal Staffing
-- - __ $475,772
_ _ _
-_ _
- -
Custodial supplies, pest control
Program Supplies $178,472 and elevator service, fuel, window
deaning contracts
Licenses and Training $9,225
Utilities and Chemicals $87,433 Electricity, water, gas, chemicals
_---- -- ---
- for waterfeature
_ _ _
Trash Pickup
$17,938 -
Service contract -
Grounds Maintenance
__ _ -- - $114,736 Service contract
- -
-- -- -
Irrigation, elevator, HVAC repairs,
Facilities Maintenance $41,68A service contracts for equipment,
plumbing, electrical and carpentry
work
$925,260
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