SR-506-003-01 (45)~~ . .
City Council Report
~ City of
Santa Monica
City Council Meeting: October 24, 2006
Agenda Item; ~E
To: Mayor and City Council
From: Craig Perkins - Director, Environmental and Public Works Management
Subject: Professional Services Agreement with Nelson-Nygaard Consulting
Associates for Borderline Neighborhood Improvements Project and
Appropriate Designated Funds
Recommended Action
Staff recommends that the City Council:
1. authorize the City Manager to negotiate and execute a professional services
agreement with Nelson-Nygaard Consulting Associates in an amount not to
exceed $117,000 for the design of the Borderline Neighborhood Improvements
Project;
2. authorize the City Engineer to issue any necessary modifications to complete
additional work within budget authority; and
3. appropriate the designated funds by approving the budget changes as outlined in
the Budget/Financial Impact section.
Executive Summary
The Borderline Neighborhood Improvement Project is located along Longfellow Street
and the connecting streets of Marine, Navy, and Ozone between Longfellow and Lincoln
Boulevard. Proposed work in the Borderline Neighborhood area includes new curb and
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gutters, sidewalks, driveways, ADA curb ramps and landscaping. Staff will submit a
Capital Improvement Program request in the next budget cycle in anticipation of the
Council action to fund the project's design development and construction phases in
Fiscal Year 2007-2008. The total budget impact for this feasibility study and concept
design should not exceed $117,000.
Discussion
Backqround
During the 2006-2007 Budget Study Session, Council directed staff to provide
information on the scope of improvements for the Navy/Ozone/Longfellow area
including associated project costs. Currently, the proposed scope of services include a
feasibility study to develop concept design plans to address pedestrian safety, parking
availability, traffic circulation, and the lack of parkway trees and landscaping.
Longfellow Street presently lacks improvements such as sidewalks, curbs, driveway
delineations and landscaping. A General Fund account was established in Fiscal Year
2005-2006 to conduct a study for Navy/Ozone/Longfellow improvements.
Contractor/Consultant Selection
On May 15, 2006, a draft Request for Proposal (RFP) with a preliminary scope of work
was developed and forwarded to the Borderline Neighborhood Improvement Committee
for their review. Comments were incorporated into the final RFP. The updated RFP
was posted on the City's website on June 7, 2006, soliciting proposals to conduct a
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feasibility study and develop a concept design for the Borderline Neighborhood
Improvements Project.
On July 6, 2006, five proposals were received from MDA Johnson Favaro, Architecture
and Urban Design; Lee + Mundwiler Architects; Nelson-Nygaard Consulting Associates;
NBCE, Inc.; and SWA Group. A selection committee was formed consisting of staff
from Civil Engineering & Architecture, Transportation Management, and Open Space
Management divisions. On August 9, 2006, the selection committee interviewed all
consulting firms. The selection criteria included the firm's technical competence;
understanding of the project's scope; direct experience on similar projects; approach to
the work; qualifications of the proposed staff; and staffing capabilities to meet the
desired time frames and cost of services. Based on the proposals and interviews, the
selection committee recommends Nelson-Nygaard Consulting Associates for these
services. The design team includes BlackbirdNan Atta Associates for urban and
streetscape design, and Sherwood Design Engineers for civil engineering services. City
staff contacted the reference agencies and all respondents reported that the firm's work
was completed in a timely and cost-efficient manner while maintaining consistent high
quality.
Public Outreach
The proposed scope of services includes a community outreach component with key
residential property owners, business owners and tenants in the study area.
Additionally, the stakeholder group will include representatives from the Borderline
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Neighborhood Improvement Committee and affected City departments. Staff will host a
series of public meetings to encourage community participation, present the project
goals, and solicit comments. Public input will be reflected in the final concept design
that is anticipated for completion in May 2007.
Budqet/Financial Impact
The following budget actions are needed to make the designated funds available for
program use:
1. release $117,000 from General Fund Designation number 1.345202
(Navy/Ozone/Longfellow Improvements), and
2. appropriate $117,000 in capital improvement project account number
C010762.589000 (Neighborhood Design Improvements).
Prepared by: Antonio Shaibani, P.E., Civil Engineer
Approved:
Craig Pe in's
Director; nvironmental and Public
Works Management Department
Forwarded to Council:
~ •
: ~
. L ont Ewell
C' Manager
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e erence on rac
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